FORM OF CONFIDENTIAL REPORT OF CLERK/SENIOR CLERK Jr. ASSISTANT.

Office of the ________________________________________________

Report of the year/period w.e.f __________________________________

1. Name :

2. Date of birth:

3. Date of continuous appointment to the present grade:

4. Whether permanent, quasi- permanent of temporary:

5. Section in which served during the year under report

and period of service in each:

6. ASSESSMENT BY THE REPORTING OFFICER

(SECTION OFFICER)

Nature, of work on which employed (Diary Despatch,

Recording and Indexing, Cash and Accounts work,
Typing proof reading etc.)

7. Proper maintenance of prescribed registers and c harts etc.

(e.g. Section diary, Control Chart, Dispatch Register Index
slips files register etc).

8. Accuracy and speed in typing:

9. Intelligence, Industry & Keenness:

10. Observation on capacity to express himself with clarity and

comprehension in his notes and drafts (if he has had occasions
to do case work).

11. Amenability to discipline:

12. Punctual attendance:
13. Relations with fellow employees:
14. Fitness for promotion to the grade of Sr. Assistant.
15. General summing up of good and bad qualities.
16 Grading:
(outstanding very Good
Good Fair Poor
INTEGRITY CERTIFICATE

Nothing has come to my knowledge which casts any reflection on the integrity of Sh/Smt.
__________________________________________________ his/her general reputation of honesty
is good.

Name __________________________
Reporting Officer
Designation

REMARKS OF THE REVIEWING OFFICER

 (The Reviewing Officer should carefully consider and state whether he accepts the
assessment recorded by the Reporting Officer in all respects. If he differs from the Reporting Officer
in any respect, the fact should be clearly stated).

Signature of the Reviewing Officer

Name in Block Letters:
Designation:

Signature of the Next Superior

Officer (with remarks, if any)

Name in Block letter ____________

Designation: ___________________

Note: The substance of an unfavorable report will be as a rule be communicated to the officer
reported on either orally or in writing as may be considered appropriate by the Reviewing Officer
and the fact of such communication noted on this Report before it is sent to the appropriate officer
for custody.

In exceptional cases, if the Reviewing officer feels the communications of unfavorable remarks will
serve no useful purpose and may only discourage the office reported on, he should submit the
matter for the orders of the next superior officer.
FORM OF CONFIDENTIAL REPORT OF SUPERINTENDENT GRADE-II/ SENIOR
ASSISTANT.
Office of the _______________________________________________________ Report
for the year/ period ending w.e.f _______________________________________ ( To be filled by
the Administrative Section of the office)

1. Name of Official :
2. Date of birth:
3. Designation/post held:
4. Date of continuous appointment to the present grade viz.
5. Whether permanent/quasi-permanent or Temporary:
6. Section in which served during the year under report and
period of service in each
7. Period of absence from duty on leave training etc. during the year:

PART-II A brief statement of the work handled by the official during the
year/ period under report: (To be filled by the Reporting officer).

NOTE:- This should indicate whether the officer reported upon is employed on task involving
initiative judgement or application of knowledge of rules and regulations or
professional techniques or on take of a simple nature and routine character.
PART-III: Assessment by the Reporting officer.

8. State of Health:
9. General Intelligence and keenness to learn:

NOTE:- Assessment under columns 10-13 below should not be indicated by tick marking but
should clearly expressed in suitable works.

10. Attention to continue aspects of work such as proper maintenance of Assistant Diary Guard
files, recording indexing and weeding of files:

a) Pays adequate attention to these aspects:

b) Is indifferent to these aspects:

C) Has to be constantly prompted and supervised :

11. Knowledge of office procedure:

(a) Excellent:
(c) Good:
(d) Average:
(e) Poor:

12. Knowledge of rules, regulations and instructions in general and with particular reference to
the work allotted to him:

(a) Excellent:
(b) Very Good:
(c) Good:
(d) Average:
(e) Poor:

13. Quality of work:

(i) Ability to apply the relevant rules and regulations correctly.

(a) Excellent:
(b) Very Good:
( c) Good:
(d) Average:
(e) Poor:

(ii) Capacity for examining cases thoroughly and comprehensively.

(a) Excellent:
(b) Very Good:
( c) Good:
(d) Average:
(e) Poor:

(iii) Ability of nothing and drafting.

(a) Excellent:
(b) Very Good:
( c) Good:
(d) Average:
(e) Poor:

(iv) Prompt Nance in disposal of work:

(a) Very prompt:

(b) Reasonably prompt:
(C ) Is slow and tends to delay:

14. Amenability to discipline:

15. Punctuality in attendance:
16 Relations with fellow employees:
17. Integrity:

(This column should be filled as per instructions issued

under M.H. A.O.N. No. 51/4-64-Estt. (A) dated 21.6.1965):
18. Has the official been reprimanded for indifferent work or for
other causes during the period under report. If so, please give
brief particulars.

19. Has the official done any outstanding or notable work meriting
commendation. Briefly mention them:

Signature of Reporting Officer,

Name in Block letter,

Designation:
Date:
PART IV REMARKS BY REVIEWING OFFICIAL:

20. Length of service under Reviewing officer.

21. Do you agree with the remarks at the Reporting officer in part-III above. If not indicate the
extent of your disagreement. If you wish to add anything specific with regard to the work
and conduct of the official over and above of the remarks of the Reporting Officer, please
mention them. You may also sum up your views here.

22. Has the officer any special characteristic and/so any outstanding merits of abilities which
would justify his advancement and special selection for higher appointment out of turn. If so
mention those characteristics briefly.

Signature of Reviewing Officer

Name in Block Letters.
Designation.
Date.

PART- V. Countersignature by the accepting

authority with remarks if any.

Signature of Reviewing Officer

Name in Block Letters.
Designation.
Date.
FORM OF CONFIDENTIAL REPORT OF PRIVATE SECRETARYS/PERSONAL
ASSISTANT STENOGRAPHERS/STENOTYPISTS.

Ministry/office of ____________________________________________
Report of the year/period Ending ________________________________

1. Name of Official:
2. Date of birth:
3. Present Grade:
4. Date of appointment to the present grade:
5. Upto date academic/general qualifications:
6. Name of officers with whom employed during
the year and the period served with each:
7. Period of absence from duty on leave training etc.
during the year:

ASSESSMENT BY THE REPORTING OFFICER:

(If any of the items mentioned below does not apply, the Reporting officer should mention
this fact against the relevant item).

8. State of health:
9. Regularity and punctuality in attendance:
10. Proficiency & accuracy in stenographic work:
11. Intelligence, keenness and industry:
12. Trust-worthiness in handling secret and top
secret matters & papers:
13. Maintenance of engagement diary & timely
submission of necessary papers for meetings,
interviews etc.
14. General assistance in ensuring that matters
requiring attention are not last sight of:
15. Initiative and tach. in dealing with telephone
calls and visitors
16 (a) Fitness for promotion to higher grade (s) in his turn:

(i) Fit
(ii) Not yet fit
(iii) Unfit.

(b) Has the officer any special characteristics and/or any outstanding merits or abilities
which would justify his advancement and special selection for higher appointment
out of turn. Please mention these characteristics briefly.
(c) Recommendation regarding suitability for other spheres of work, vis
_______________ ______________-.
 17 Has he been reprimanded for indifferent work or for other causes during the period
under report. If so, give brief particulars.
18 Remarks as to defects in character, indebtedness etc. which may militate against
efficiency and suitability.
19 General assessment of personality, character and temperament including relations
with fellow employees, amenability to discipline etc:
20 Integrity:
(This column should be filed as per instructions issued under Minister of Home
Affairs Office Memorandum No. 51/4/64-Estt (A) dated 21.6.1965).

Signature of the Reporting Officer,

Name in Block letters:
Designation,
Date

NOTE: Where an adverse entry is made whether it relates to a remediable or to an irremediable

defect, it should be communicated, but while doing so, the substance of the entire report including
that may have been said in praise of the official reported upon should be communicated.

Signatures of the Accepting officer,

Name in Block Letters.
 HIMUDA
FORM OF CONFIDENTIAL REPORT OF KANUNGOS/PATWARIES

SECTION ______________ _________ _______________ ___________

REPORT FOR THE YEAR/ PERIOD ENDING __________________ _______________

(PART-I PERSONAL DATA) (TO

BE FILLED BY THE OFFICE)

1. Name of official with parentage:

2. Designation:
3. Date of birth:
4. Date of continuous appointment to the present grade viz:
5. Whether permanent/quasi-permanent, Temporary.
6. Period of absence from duty on leave, training etc.
During the year.

PART-II (ASSESSMENT BY THE REPORTING OFFICER)

7. State of Health
8. General intelligence and keenness to learn.

NOTE: Assessment under column 9 to 10 below should not be indicated by tick marking but
should be expressed clearly in suitable words:
PART-III;

9. Proficiency in office/field work:-

(a) Excellent:
(b) Very Good.
(c) Good:
(d) Average:
(e) Poor:

10. INDUSTRY AND KEENNESS:-

(a) Puts in hard work and is keen to do his job thoroughly.

(b) Is indifferent and requires promoting and constant supervision to ensure completion
of his work.
11. Has he ever been entrusted with work other than routine? If so, indicate his performance in
such work.
12. Amenability to discipline.
13. Punctuality in attendance.
14. Relations with fellow employees:
15. Dealing with public:
16. Integrity:

(The col. should be filled as per instructions issued under M/O Home Affairs O.M.
No. 51/4/64-Estt dated 21.6.1965).
17. Has the officer been reprimanded for indifferent
work or for other causes during the period under report?
Please give brief particulars.
18. Has the officer done any outstanding or notable work
briefly mention them.

Name in Block Letters

Designation.
Date.

PART-IV REMARKS BY REVIEWING OFFICER

19 Length of service under Reviewing officer.

20. Do you agree with the remarks of the Reporting officer?
If not, indicate the extent of your disagreement. If you
wish to add anything specific over and above the
remarks of the Reporting officer. Please mention them,
you may also sum-up your views here.
21. Has the officer any special characteristic and/ or any
outstanding merits or abilities which would justify his
advancement and special selection of higher appointment
out of turn. If so, mention these characteristics briefly.

Signature of Reviewing Officer,

Name in Block Letters,
Designation.
HIMACHAL PRADESH HOUSING AND URBAN DEVELOPMEN AUTHORITY
FORM OF CONFIDENTIAL REPORT OF DRIVERS.

REPORT OF THE YEAR/ PERIOD ENDING __________________ TO ___________.

1. Name in full.

2. Date of birth:

3. Scale of pay.

4. Total Service:
5. Present pay:
6. Date of continuous appointment to the present post:
7. Educational and technical qualifications.

8. OBSERVATIONS.

i) Intelligence.
ii) Energy and reliability,
iii) Punctual attendance.
iv) Behaviour: Does he show proper courtesy and good
manner towards all persons using the staff car?
v) Amenability to discipline.
vi) Technical knowledge and ability.
vii) Is he economical in the use of petrol/ Lubricant oil etc?
viii) Does he keep the car clean and tidy?
ix) Is he capable of attending to petty repairs of the car?
x) Does he take timely action for getting proper entries made
in the log book?
xi) Adherance to the traffic regulations and civil laws.
xii) No. of accidents, if any, in the year.

a) Minor ________________________
b) Major ________________________

9. Has he been responsible for any outstanding work

during the period under review meriting special
recommendations? If so, what?

10. Has he been reprimanded for indifferent work for

other causes. If so, brief particulars may be given.
11. Assessment of integrity. (If anything adverse
has come to your notice, please specify it also)

12. Remarks of the Controlling officer.

Signature of the Reporting officer,

Name in Block Letter.
Designation ___________________
Date ___``______________________

REMARKS OF THE HEAD OF THE DEPARTMENT.

Signature _____________________
Name in Block letters ____________
Designation ___________________
Date _________________________
 HIMUDA
REPORT ON THE CONDUCT AND QUALIFICATIONS OF DRAFTSMAN/ JUNIOR
DRAFTSMAN FOR THE PERIOD: ___________________

FROM: ______________________________ to _______________________________

Department/ office _______________________________________________________

PART-I (PERSONAL DATA)

(To be filed by Reporting officer and to be certified by the Reviewing Officer)

1. Name of official:
2. Date of birth:
3. Date of continuous appointment to the present grade viz:
4. Present posting and date of appointment there to:
5. Period of absence from duty on leave, training etc.
during the year.
6. Period for which the repartee has served under:-
Circle Head Draftsman/ Head D/man Years Months

Senior Architect/ Executive Engineer/

Superintending Engineer.

7. Upto date Academic/ General qualifications.

8. Upto date technical qualifications.

PART-II

9. A brief statement of work handled by the official during the year under report (to be filled
by the Reporting officer).

NOTE: This should indicate whether the official reported upon is employed on task involving
initiative, judgment or application of knowledge of rules and regulations or professional
teaching use or any takes of a simple nature of routine character.

NAME OF OFFICER ______________________________________________

PART-III.

Assessment by Reporting officer.

10. State of health:

NOTE: The assessment under columns 11 & 12 below should not be indicated by tick marking but
should be expressed clearly in suitable words.

11. DEPARTMENTAL EFFICIENCY

(a) Proficiency in:-

i) Tracing:
ii) Preparation of original drawings:
iii) Preparation of estimates:
iv) Checking estimates:
v) Checking drawings:

(b) Is he methodical & tidy in his work?

(c ) Has he neat handwriting;
(d) How has he handled the works assigned to him in regard to:-
i) Speed:
ii) quality:
12. GENERAL BUSINESS HABITS:

(a) Does he keep his drawing instruments in order and see

that they are used with care?
(b) Does he store his stationery carefully and keep control over
the issues?
(c ) Does he keep his registers of plans properly and keep them in
proper order?

(d) Character and habits.

(e) Intelligence and judgment.
(f) Temperament:
(g) Tact:
(h) General trust worthiness & zeal.
(i) General aptitude in the profession.

13. NAME OF OFFICER ___________________ ______________ ____________ ________

OTHER OBSERVATIONS:

(This space may be utilized for remarks which complete,

corroborate or supplement what has been indicated above
this should not, however, be used for merely reporting in
vague terms what was already stated. Specific points
such as special accomplishments during the period under
report and any other aspects not covered in the proforma
given above which the Reporting officer considers specially
worth-mentioning may also be indicated here).

14. INTEGRITY:

(This column should be filled as per instructions issued under

Ministry of Home Affairs M.O. No. 51/4/63/Estt (A) dated 21.6.1965.

Signature of Reporting Officer

Name in Block Letters:
Designation:
Date:
PART-IV REMARKS OF REVIEWING OFFICER

15. Do you agree with the remarks of the Reporting officer in

Pat-III above; If not, indicate the extent of your disagreement.
If you wish to add anything specific with regard to the work
and conduct of the official over the above remarks of the
Reporting officer place mention them. You may also sum up
your view here.

16. Over all assessment of performance and qualities.

Signature of the Reviewing officer,

Name in Block letters.
Designation:
Date
PART-V: Countersignature by the next higher officer, with remarks, if any.

Signature of countersigning officer,

Name in Block letters.
Designation:
Date
 HIMUDA

CONFIDENTIAL REPORT OF THE WORK OF ARCHITECTURAL ASSISTANT OF THE

OFFICE OF HIMUDA

REPORT FOR THE PERIOD/YEAR ENDING ______________________

PART-I (PERSONAL DATA)

(To be filled by the Officer reported upon and to be certified by the reporting officer)

1. Name of official _________________________________________

2. Date of birth _________________________________________

3. Designation __________________________________________

4. Period spent in the post __________________________________________

5. Upto date academic/general

qualification _________________________________________

6. Upto date technical qualifications __________________________________________

7. Whether departmental examination

passed. __________________________________________

PART-II
8. (Brief statement of work handled by the official during the year under report ( to be filled by
the reporting officer)

Note: This should indicate whether the official reported upon is employed on task involved
initiative, judgments or application of knowledge of rules and regulations or professional
techniques or any task of simple nature or routine character.

PART-III( Assessment by Reporting Officer)

9. State of health:

Note: The assessment under columns 10 to 12 below should not be indicated by tick marking but
should be expressed clearly in suitable words.

Name of officer ____________________________________

10. GENERAL ASSESSMENT

(a) Has be been regular and punctual?

(b) Is he good tempered?
(c) Is he energetic and of active habits?
(d) Does he have initiative and drive?
(e) Was his behavior towards seniors good?
(f) Was his behaviour towards juniors good?
(g) Is he pains taking and dependable?
11.KNOWLEDGE
(a) Does he show any aptitude towards design ?
(b) Has he a good knowledge of constructional details?
(c) Does he have sound knowledge of the materials?
 (d) Does he prepare neat and clear drawings?
(e) Is he speedy in drafting?
(f) Is his drafting good?
12.MISCELLENEOUS
(a) Was any warning given to him during the reporting period?
(b) If yes, has he taken steps to remedy the defects?
(c) Are you willing to retain him under you?

13. OTHER OBSERVATIONS

(This space may be utilized for remarks which complete,
corroborate or supplement what has been indicated above.
This should now, however, be used for merely repeating in
vague terms what has already been stated. Specific points such
as special accomplishments during the period under Report
and any other aspects not covered in the proforma given above
which the Reporting Officer considers specially worth
mentioning may also be indicated here.

NAME OF Officer ________________________________________________

14. INTERGRITY

(This column should be filled as per instructions issued under

Ministry of Home Affairs O.M. No. 51/4/64 Estt (A) dated 21.6.1965.

Signature of Reporting Officer,

Name in Block Letters _________
Designation __________________
Date ________________________

PART-IV REMARKS of REVIETING OFFICER

15 Do you agree with the remarks of the reporting

Officer in Part-III above. If not, indicate the extent
of your disagreement. If you wish to add anything
specific with regard to the work and conduct of the official
over and above the remarks of the Reporting officer please
mention them. You also sum up your view here.

16 Overall assessment of performance and qualities.

Signature of Reviewing Officer,

Name in Block Letters _________
Designation __________________
Date ________________________

17. PART-V: Counter signatures by the next higher officer with remarks, if any.

Signature of Counter-signing Officer,

Name in Block Letters _________
Designation __________________
Date ________________________
 HP HOUSING & URBAN DEVELOPMENT AUTHORITY

CONFIDENTIAL REPORT ON THE WORK OF ARCHITECTURAL SENIOR

DRAUGHTSMAN/ ARCHITECTURAL HEAD DRAUGHTSMAN OF THE OFFICE OF
THE HIMUDA

REPORT EOR THE PERIOD/YEAR ENDING ______________________________

PART I (PERSONAL DATA)

(To be filled by the officer reported upon and to be certified by the Reporting Officer):

1. Name of the official:

2. Date of birth:
3. Designation:
4. Period spent in the post __________________ years ________________ months.
5. Upto date academic/general qualification.
6. Upto date technical qualification:
7. Whether Departmental examination passed:

PART-II:

8. (A brief statement of work handled by the official during the year under report ( to be filled
by the Reporting officer).

NOTE: This should indicate whether the official reported upon is employed on task involved
initiative, judgment or application of knowledge of rules and regulations or professional
techniques of any task of simple nature or routine character.

PART-III
(ASSESSMENT BY REPORTING OFFICER)

9. State of Health:

NOTE: The assessment under columns 10 to 12 below should not be indicated by tick marking but
should be expressed clearly in suitable words.
Name of Officer: _____________________________________________

10. GENERAL ASSESSMENT:

a) Has he/she been regular and punctua?

b) Is he/she good tampered?
c) Is he/she energetic and of active habits?
d) Does he/she have initiative and drive?
e) was his/her behavior towards Seniors good?
f) Was his/her behaviors towards juniors good?
g) Is he/she pains taking and dependable?
h) Does he/she keep his/her table and instruments clean?
i) Is he/she properly dressed?

11. KNOWLEDGE:

a) Has he/she a good knowledge of constructional details?

b) Does he/she have a sound knowledge of the materials?
c) Does he/she prepare neat and clean drawings?
d) Is he/she speedy in drafting?
e) Is he/her drafting good?

12. MISCELLANEOUS:

a) Was any warning given to him/her during the reporting

period?
b) If yes; has he/she taken steps to remedy the defects?
c) Are you willing to retain him/her under you?

13. OTHER OBSERVATIONS:

(This space may be utilized for remarks which complete,

corroborate or supplement what has been indicated
above This should not, however, be used for merely repeating
in vague terms what has already been stated. Specific
points such as special accomplishments during the period
under report and any other aspects.

NAME OF OFFICER _______________________________________________

Note covered in the proforma given above the Reporting

officer considers specially worth mentioning may
also be indicated here.

14. INTEGRITY:
(This column should be filled as per instructions
issued under Ministry of Home Affairms O.M.No.
51/4/64-Estt (A) dated 21.6.1965.

Signature of Reporting Officer

Name in Block letters _____________
Designation _____________________
Date ___________________________
 PART-IV REMARKS OF REVIEWING OFFICER:

15. Do you agree with the remarks of the Reporting

officer in Part-III above. If not, indicate the extent
of your disagreement. If you wish to add any-thing
specific with regard to the work and conduct of the
official over and above remarks of the Reporting
officer please mention them. You also sum up your
view here.

16. Over all assessment of performance and qualities.

Signature of Reviewing Officer,

Name in Block letters _____________
Designation _____________________
Date ___________________________

PART-V:

COUNTER SIGNATURES BY THE NEXT HIGHER OFFICER WITH REMARKS, IF ANY.

Signature of Countersigning Officer,

Name in Block letters _____________
Designation _____________________
Date ___________________________
 HP HOUSING & URBAN DEVELOPMENT AUTHORITY

CONFIDENTIAL REPORT OF THE WORK OF THE ASSISTANT ARCHITECT

REPORT FOR THE PERIOD/YEAR ENDING __________________________________

(FROM ____________________ TO ________________________)

PART-I (Personal date)

(To be filled by the officer reported upon and to be certified by the reporting officer)

1. Name of the officer:

2. Date of birth:
3. Designation:
4. Period spent in the post:
5. Upto date academic/general qualification:
6. Upto date technical qualification:
7. Whether Departmental Examination passed:

PART-II (Self Appraisal)

8. Brief resume of the work, done by the officer reported upon during the period under report,
bringing out any special achievement of his work (to be filled in by the officer reported
upon).

(Note: Resume should not exceed . 300 words).

NAME OF OFFICER _____________________________________________________

PART-III (ASSESSMENT BY REPORTING OFFICER).

9. Do you agree with the resume of work as indicated by the officer in Part-II of the report and
in particular regarding the special achievement, if any, indicate briefly the reasons for
disagreeing with it and the extent of your disagreement.

10. State of health:

NOTE: The assessment under Columns 11 to 13 below should not be indicated by tick marking but
should be expressed clearly in suitable words.

11. DEP RTMEHTAL EFFECIENCY:

a) How has he managed the work
during the year in regard to:-
(i) Speed:
(ii) Quality:
(iii) Economy:
b) Are projects and reports received from him
carefully and lucidly prepared.
 c) Are his decisions sound and practical;

12. GENERAL ASSESSMENT:

a) Has he been regular and punctual?

b) Is he good termed?
c) Does he possess organizing ability?
d) Is he energetic and of active habits?
e) Is he observant?
f) Does he have initiative and drive?
g) Is he resourceful?
h) Was his behavior towards seniors good?
i) Was his behavior towards juniors good?

NAME OF OFFICER: __________________________________________

13. KNOWLEDGE:

a) Is he imaginative?
b) Does he show any aptitude towards design?
c) Has he a good knowledge of constructional details?
d) Does he have a sound knowledge of materials?
e) Is his drafting good?

14. OTHER OBSERVATIONS:

(This space may be utilized for remarks, which complete,

corroborate or supplement what has been indicated above.
This should not, however, be used for merely repeating
in vague terms what has already been stated. Specific
points such as special accomplishments during the period
under report and any other aspects not covered in the proforma
given above which the Reporting officer considers specially
worth mentioning, may also be indicated here).

15. IETEGRITY:

(Instructions contained in Ministry of Home

Aggairs O.M.No. 14/4/Estt (A) dated 21.5.1965 should be
kept in mind).

Signature of Reporting Officer,

Name in Block letters _____________
Designation _____________________
Date ___________________________

NAME OF OFFICER_______________________________________________________

PART-IV REMARKS OF REVIEWING OFFICER:

16. Do you agree with the remarks of the Reporting officer

in part-III above. If not, indicate the extent of your
disagreement. If you wish to add anything specific with
regard to the work and conduct of the officer over and
above the remarks of the Reporting officer please mention
them, you also sum up your view here.
17. Overall assessment of performance and qualities.

Signature of Reviewing officer,

Name of Block letter ---------------
Designation --------------------------
Date -----------------------------------

18. PART-V: Countersignatures by the next higher officer

with remarks, if any.

Signature of Countersigning officer,

Name of Block letter ---------------
Designation --------------------------
Date -----------------------------------
 HIMUDA
FORM OF ANNUAL RECOMOENDATION ROLL OF SURVEYORS:

REPORTING OFFICERS SHOULD FILL THIS FORM CAREFULLY. ANY SPECTAL

REPORTS FOR WHICH A SPACE CANNOT BE FOUMD OF WHICH REQUIRE TO BE
MADE BEFORE, NEXT YEARS REPORT IS FILLED CAN BE ENTTERED ON THE
BACK OF THIS FORM RECOMMENDATION ROLL FOR THE YEAR ENDING.

PERIOD ______________________ FROM _______________ TO _______________

1. Name of the official

2. Designation.
3. Grade and pay
4. Age (date of birth)
5. Length of service in the Dept.:
(Date of appointment).
6. Length of service in the present grade:

7. Office to which attached:

8. Nature of work in which employed:

II) Proficiency in:-

9. Civil Engineering:
10. Surveying and leveling:
11. Drawing
12. Estimating:
13. Over work and accounts:
14. Stock maintenance.
15. Tool and plant maintenance.
16. Dealing with contractors.
17. Measurements and billing.

III. EXECUTION OF WORK:

18. Efficiency.
19. Economically
20. Rapidly:
21. Character and habits.
22. Intelligence and judgement.
23. Tact.
24. Temperament.
25. Ability to command and dealing with subordinates.
26. Ability to obtain and control labour.
27. Dealing with public.
28. Reputation for integrity.
29. General trust worthiness and zeal.
30. General aptitude in the profession.
31. General remarks.
32 Was any warning given for carelessness or lack of interest.
in his work.
33. Has be taken steps during the year under report to remedy
34. Fitness for promotion (strongly recommended or not
recommended).
35. Whether the officer is fit for confirmation, in the post.

Signature/ Designation of Reporting Officer,

REMARKS BY REVIEWING OFFICER

Executive Engineer,
_______ Division.
Remarks by Accepting officer.

Superintending Engineer,
 HP HOUSING & URBAN DEVELOPMENT AUTHORITY

REPORT ON THE CONDUCT AND QUALIFICATIONS OF JUNIOR ENGINEERS

(CIVIL) MECHANICAL/ELECTRICAL) FOR THE PERIOD:

FROM ________________ TO ______________________.

PART -1 (PERSONAL DATA)

(To be filled by the officer reported upon, verified by the Reporting Officer and certified by the
Reviewing Officer).

1. Name of the Official:

2. Date of birth:
3. Date of continuous appointment to the
present grade, viz:
4. Present post and date of posting thereto:
5. Period of absence from duty on leave, training, etc.
during the year:
6. Period for which reportee has Years Months
served under
Assistant Engineer:
Executive Engineer:
Superintending Engineer:
7. Upto date academic/General qualifications.
8. Upto date Technical qualification.
9. Whether departmental examination passed.

PART-II

10. A brief statement of the work handled by the official

during the year/ period report (to be filled by the Reporting Officer).

NOTE: This should indicate whether the official reported upon is employed
on task involved initiative, judgment or application of knowledge of
rules and regulations or professional techniques or any task of a
simple nature or routine character:

NAME OF OFFICER _____________________________________________-

PART-III

(ASSESSMENT BY THE REPORTING OFFICER)

NOTE: The assessment under columns 12 to 14 below should not be indicated by tick marking but
should be expressed clearly in suitable words.

12. DEPARTMENTAL EFFICIENCY:

a) Surveying and leveling:

b) Drawing:
c) Estimating:
d) Office work & Accounts:
 e) Stock maintenance:
f) Tools and plant maintenance:
g) Measurements and billing.
h) How has he executed the works during the year
in regard to:-
i) Speed.
ii) Quality:
iii) Economy.

13. GENERAL BUSINESS HABITS.

a) Ability to control labour and get maximum output:

b) Ability to command and dealing with subordinates:
c) Dealing with public:
d) Dealing with contractors.
e) Intelligence and judgment
f) Tact.
g) Temperament.
h) General trustworthiness.
i) General aptitude in the profession
j) Promptness in disposal of work.

14. PROFESSIONAL ASILITY:

a) Is he well conversant with the preparation of estimates and

` construction methods?
b) Is he efficient in Planning and execution of work?
c) Has he any special professional attainments.

15. OTHER OBSERVATIONS:

(This space may be utilized for remarks, which complete,

corroborate or supplement what has been indicated above.
This should not, however, be used for merely repeating
in vague terms what has already been stated.

16. ESTATE MANAGEMENT:

a) Quality of maintenance of colonies under the official

b) Quality of public relations with the allottee
c) Upkeep of detailed information of Court cases.
d) Upkeep of detailed information of Court cases.
e) Preparation of site plans/ completion plans.
f) Whether the official ensures that allottees within his
colony have not done any encroachment on Board
Land or done unauthorized construction.
 NAME OF OFFICER _________________________

Specific points such as special accomplishment during the period under report and any other
aspects not covered in the proforma given above which the Reporting officer considers
specially worth mentioning may also be indicated here).

17. INTEGRITY:

(This column should be filled as per instructions issued

under Ministry of Home Affairs O.M. No. 51/4/64-Estt (A)
dated 21.6.65

18. Has the Officer been reprimanded for indifferent work

or for other causes during the period under report . if so,
please give brief particulars?

Signatures of the Reporting Officer,

Name in Block letters.
Designation
Date

PART-IV REMARKS OF REVIEWING OFFICER:

19. Do you agree with the remarks of the Reporting officer

in Part-III above. If not, indicate the extent of your disagreement.
If you wish to add any thing specific with regard to the work
and conduct of the official over and above the remarks of the
Reporting officer please mention them. You may also sum up
your views here.

20. Overall assessment of performance and qualities.

Signatures of the Reviewing Officer,

Name in Block letters.
Designation
Date

PART-V COUNTERSIGNATURE BY THE NEXT HIGHER OFFICER WITH REMARKS,

IF ANY.

Signature of Countersigning officer,

Name in Block letters---------------
Designation --------------------------
Date -----------------------------------
CONFIDENTAIL

HP HOUSING & URBAN DEVELOPMENT AUTHORITY

CONFIDENTIAL REPORTS OF THE EXECUTIVE ENGINEER

Report for the year _________________ period from _____________ to ____________Part-I

PERSONAL DATA

(To be filed in by the Administrative Section concerned of the department)

1. Name of Officer:
2. Designation and office address:
3. Date of joining the service:
4. Date of birth:
5. Date of continuous appointment to present grade: Date Grade
6. Present post and date of appointment thereto: Date Grade
7. Period of absence from duty (on level training etc)
during the year:
8. Academic and Professional qualifications:
9. Departmental examination passed:

PART-II SELF APPRAISAL

(To be filed in by the officer ported upon)

1. Brief description of duties:

2. Work performance:
2.2.1 Financial: Outlay Expenditure

i) Social Housing Colony

ii) Self Financing Colonies:
iii) Deposit works/RHS:

iv) Total cost of work done during the year

a) Departmentally
b) Through contract:

2.2.2. Physical

Targets Achievement

i) Social Housing Scheme:

a) Houses No.
b) Plots: No.
c) Flats: No.

ii) Self Financing Scheme:

a) Houses: No.
b) Flats: No.
c) Plots: No.

iv) Deposit works/R.H.S

2.2.3 ASSISTANT /---------- NUMBER TOTAL AMOUNT

i) Preliminary estimates initiated.

a) Social Housing Scheme:
b) Self Financing Scheme:
c) Deposit/RH Scheme:

ii) Detailed estimates approved/initiated:

a) Social Housing Scheme:

b) Self Financing Scheme:
c) Deposit/Rental Housing Scheme:

iii) Draft NIT approved/initiated.

i) Social Housing Schemes:

ii) Self Financing Schemes:
iii) Deposit/RH Schemes:
iv) Tenders approved/initiated:

a) Social Housing Schemes

b) Self Financing Schemes:
c) Deposit works/R.H.S.

v) Revised estimates:
a) No. of estimates required revision due to
expenditure the amount of A/A & S/S:
b) No. of revised estimates prepared and
forwarded for revised sanction:

2.3. GENERAL:

i) Whether replies to all inspection, advance, draft

PAC CAG Audit Paras of the proceeding years sent.
ii) Have all the court orders been implemented within
time. If not, reasons be given.
iii) How many enquiries entrusted to you which are pending
and since when.
iv) Have the detailed inspections of all Sub-Divisional offices
under your control been conducted during the year. If not
reasons be given and follow up action taken.
vi) Whether all ACRs of the proceeding year stand completed.
vii) How many vehicles/stores/ machinery units have been initiated
for condemnation and finally got sanctioned.
viii) Final bills of the contractors.
(a) Number of final bills required to be scuttled.
(b) Final bills actually settled.
viii) Have the service records of all staff i/c work charged updated.

ix) Indicated efforts made in optimum utilization of labour under your

Division:
x) LAND ACQUISITION:
a) No. of places where land has been identified for crating of
land bank.
b) No _______ where Section-4 has been -----
c) No of places where possession of land has been taken over

xi) COURT CASE:

a) No. of cases pending at the beginning of the year.
b) No of cases added during the year:
c) No. of cases decided during the year:
 i) In favour of the Authority.
ii) Against the Authority.

xii) ESTATE MANAGEMENT:

a) No of houses/flats/plots allotted during the year:

b) No of houses/flats/plots whose possession handed
over during the year:
c) No of colonies where completion plans prepared during
the year:
xiii) No of colonies under the Division for maintenance:
a) outlay in budget for maintenance of colonies:
b) Budget utilized for maintenance of colonies:

xiv) Monthly accounts:

a) No of observations Memos received from Head office
on monthly accounts:
b) No of Memos --------- and settled:

2.4 Place state briefly the shortfall with reference to the

targets/objectives referred to in column 2.2. please
specify constraints, if any, in achieving the targets.
Any special achievements may also be stated in brief.
2.5 Please state whether annual property return of immovable
property of preceding calendar year has been filled. Also
indicate the date of filling the property return.
 PART-3 APPRAISAL BY REPORTING OFFICER
A- PROFESSIONAL KNOWLEDGE:

NOTE: Write yes in the box whichever is applicable:

A B C D E F
3.1 Technical
Knowledge:
A B C D E F
(i) Planning and Designing:

A B C D E F
ii) Specification & Codes:

3.2 Knowledge of accounts, manuals,

procedures, rules regulations.

3.3 Do you

3.4 FOR FIELD UNITES:

i) Management, A B C D E F
Organization and
Sub-Division of works.

ii) Promptness in (for predominantly

construction ------------.
A B C D E F
(a) Initiating extra substituted items.

(b) Finalizing measurements of items

completed, test checking and A B C D E F
recording completion certificates:

(c) Respondent to observations by higher A B C D E F

officer:

(iii) For predominantly maintenance

complaints:
A B C D E F
(a) Attending to maintenance complaints:

A B C D E F
(b) Preventive maintenance:

iv) Efforts made in :

a) Clearance of account --------
audit para etc.

b) ---------- A B C D E F

A B C D E F
c) Disposal of establishment maters:
3.5 For planning units:

i) Planning, designing estimating etc: A B C D E F

ii) Preparation of tender documents & A B C D E F

processing contracts:

iii) Any other type of activity:

--------------------------
3.6 Co-ordination & General
Administration.

3.7 Initiative, drive & resourcefulness:

3.8 Capacity to take decisions:

3.9 Team work and leadership:

3.10 Dependability:

3.11 (a) Intelligence:

(b) Diligence:

3.12` Willingness to take

responsibility:

3.13 Any available work or

Achievement:

3.14 Any special ------- skill or interest:

3.15 Integrity:
3.16 General Assessment:
3.17 Overall grading:
Signature -----------------
Name ---------------------
(in block letter)
Designation -------------------

NOTE:A outstanding i.e exceptionally effective:

B very Good i.e very effective but not positively
Outstanding:
C Good i.e quite effective.
D Fair i.e performs duty moderately well and
Without serious shortcomings:
E Not quite adequate i.e suffers from certain weaken s
which prevent his performance achieving the Fair level:
F Unsatisfactory i.e definitely not being able to perform his
duties satisfactorily:

2. The appropriate meditating of the officers out of the six

 points rating mentioned at the above foot notes should be
clearly indicated against each of the column in this part
------------------ ticking the box A B C D E F .

NOTE: BOXES E & F shall be considered as adverse remarks.

PART -4 REMARKS OF REVIAMING OFFICER

4.1 Do you have knowledge of the working of the officer reported upon:

4.2 a) Do you fully agree the assessment of the reporting officer:

b) If not, on which points do you disagree and give your own assessment:
c) Your own remarks about the personality and performance of the officer:

4.3 What are your commentsion serial number 3.167.

Signature ----------------
NAME --------------------
(in Block letter)
Designation --------------

Dated

PART-5 REMARKS OF THE COUNTERSIGNING OFFICER:

Signature ----------------
NAME --------------------
(in Block letter)
Designation --------------

Dated

INSTRUCTIONS

The confidential report is an important document. It provides the basic and

vital imputes for assessing the performance of an officer and for his/her further
advancement in his/her career. The officer reported upon, the Reporting authority, the
Reviewing Authority and the Accepting Authority should, therefore, undertake the
duty of filling out the form with a high sense of responsibility.

Performance appraisal through confidential Repress should be need as a tool

for human resource development. Reporting officers should realize that the objective
is to develop an officer so that he/she realize his/her true potential. It is not meant to
be a fault finding process but a development one. The Reporting officer and the
Reviewing officer should not shy away from reporting shortcomings in performance,
attitudes or overall personality of the officer reported upon:

The columns should be filed with due care and attention and after devoting
adequate time. Any attempt to fill the report in a casual or superficial manner will be
easily discernible to the higher authorities:

If the Reviewing Authority is satisfied that the Reporting Authority had made
the report without due care and attention he shall record a remark to that effect in
Part-V column 2. the Government shall enter the remarks in the Confidential roll of
the Reporting Authority.
 Every answer shall be given in a narrative form. The space provided indicates
the desired length of the answer. Words and phrases should be chosen carefully and
should accurately reflect the intention of the authority recording the answer. Please
use unamnigous and simple language. Please do not use omnibus expressions like
outstanding very Good, Good Average, below average, while giving your
comments against any of the attributes.

The Reporting officer shall, in the beginning of the year set

quantitative/physical/financial targets in consultation with each of the officers with
respect etc. whom he is required to report upon. Performance appraisal should be a
joint exercise between the officer reported upon and the Reporting officer. The
targets/goals shall be set at the commencement of the reporting year i.e April, in the
case of all India service officers. In the case of an officer taking up a new assignment
in the course of the reporting year.

The targets should be clearly known and understood by both the officers
concerned while fixing the targets, priority should be assigned item wise, taking into
consideration the nature and the area of work and any special features that may be
specific to the nature of the area of the work the officer to be reported upon.

Although performance appraisal is a year and exercise, in order that it may be a

tool human resources development, the Reporting officer and the officer reported
upon should meet during the course of the year at regular intervals to review the
performance and to take necessary corrective steps. It should be the endeavourer of
such appraiser to present the trust possible picture of the appraiser in regard to
his[her performance , conduct, behavior and potential.

Assessment should be confined to the appraisers performance during the

period of report only.

Some posts of the same rank may be more exacting that others . The degree
of stress and in any post may also vary from time to time. These facts should be
borne in mind during appraisal And should be commented upon appropriately.

Aspects on which an appraiser is to be evaluated on different attributes are

delineated below each column.. The appraiser should deal with these and other
aspects relevant to the attributes.
NOTE;

The following procedure be followed in filling up the column relating to

integrity.

(i) If the Officers integrity is beyond doubt, it may be so stand.

(ii) I f there is any doubt or suspicion , the column should be left blank and action
as under:-

(a) A separate secrete note should be recorded and followed up. A

copy of the note should also be sent together with the Confidential
Report to the next Superior Officer who will ensure that the
follow up action is taken expeditiously. Where it is not possible
either to certify the integrity or to record the secret note. The
Reporting Officer should state either he had not watched the
 Oficers work for sufficient time from a definite judgment or that
he has heard nothing in the Confidential Report.
(b) If, as a result of the follow up action the doubts or suspicions are
cleared, the Officers integrity should be certified and an entry
made accordingly in the confidential Report.
(c) If the doubts or suspicions are confirmed, this fact should also be
recorded and duly communicated to the Officer concerned.
(d) If as a result of the follow up action, the doubts or suspicions are
neither cleared nor confirmed the Officers conduct should be
watched for a further period and thereafter action as indicated at
(b)and (c) above.

(Ministry Of Home Affairs O.M.No.51/4/64-Estt)a_ Dated 21.6.1965)

 HP HOUSING & URBAN DEVELOPMENT AUTHORITY

CONFIDENTIAL REPORTS OF ASSISTANT ENGINEERS REPORT FOR THE

YEAR ____________ PERIOD FROM ______________ TO ___________

PART-I PERSONAL DATA

(To be filled in by the Administrative Section concerned of the Department).

1.1 Name of Officer:

1.2 Designation & office address:
1.3 Date of joining the service:
1.4 Date of birth:
1.5 Date of continuous appointment
to present grade: Date Grade
1.6 Present post & date of appointment thereof. Date Grade
1.7 Period of absence from duty (on leave,
training etc.) during the year.
1.8 Academic & Professional qualifications.
1.9 Departmental examination passed?

PART-II SELF APPARISAL

( To be filled by the officer reported upon)

2.1 Brief description of duties .

2.2 Work Performance:

2.2.1 Financial:

OUTLAY EXPENDITURE
i) Social Housing Scheme __________ _________________
ii) Self Financing Scheme ___________ _________________
iii) Deposit works/RHS ___________ _________________

2.2.2 PHYSICAL TARGETS ACHIEVEMENTS

i) Social Housing Scheme _____________ _________________

a) Houses _____________ _________________
b) Flats _____________ _________________
c) Plots _____________ _________________

ii) SELF FINANCING SCHEMES:

a) Houses _____________ _________________
b) Flats _____________ _________________
c) Plots _____________ _________________

iii) Deposit works/RHS:

2.2.3 ESTIMATES NUMBER TOTAL AMOUNT

i) Preliminary estimates initiated.
a) Social Housing Schemes ______________ ________________
b) Self Financing Schemes ______________ ________________
c) Deposit works/Rental Housing ______________ ________________

ii) Detailed estimates initiated:

a) Social Housing Schemes ______________ ________________
b) Self Financing Schemes ______________ ________________
c) Deposit works & Rental Housing Schemes _____________ ________________
2.3 GENERAL:

i) Have all the Court orders been

implemented within time, if not,
reasons be given.
ii) Have you been assigned verification of stores
of any sub-Division?
If so, what were the findings.
iii) Indicate efforts made in optimum utilization
of labour in your Sub-Divin.

iv) Land Acquisition:

a) No of places where land has been identified
for creating of land bank
c) No of places where Section-4 has been issued.
d) No of places where possession of land
has been taken over.

v) ESTATE MANAGEMENT:

a) No of houses/flats/plots completed during the year,

b) No of houses/plots/flats allotted during the year.
c) No of houses/flats/plots where possession handed
over during the year.
d) Bo of colonies where completion plans prepared
during the year
i) No of colonies where maintenance carried out.
ii) outlay in budget for maintenance of colonies.
iii) Budget utilized for maintenance of colonies.

vi) COURT CASES:

a) No of court cases pending at the --------- of
the year under report.
b) No of cases added during the year.
c) No of cases decided.

i) In favour of the Authority

ii) Against the Authority.

vii) Whether wages of labour under your Division were

disbursed in time?
viii) Whether register of buildings has been updated?
ix) Whether register of road structures bridges, culverts
and retaining/ hearth walls has been regularly maintained
and updated .
x) Whether all ACRs of the preceding year stand completed?

2.4 Please state briefly the shortfall with reference to the targets/objective referred to in column
2.2 . places specify constraints, if any, in achieving the targets achievements in excess of
targets and any special achievements may also be stated in brief.

2.5 Please state whether annual property return of immoves-------- property of preceding
calendar year has been filed. A indicate the date of filling the property return.
PART-III:

(To be filled in by the Reporting Authority)

A PROFESSIONAL KNOWLEDGE:

NOTE: Write yes in the box whichever is applicable.

3.1 Technical knowledge:

(a) Planning and Designing. A B C D E F

(b) Specification and codes, A B C D E F

3.2 Knowledge of accounts manuals,

procedures, rules & regulations.

3.3. Do you agree with the Self appraisal

Of the officer with reference to details
furnished by him & indicate reasons
and extent of disagreement.

3.4 FOR FIELD UNITS:

A B C D E F
i) Management, organization &
supervision of works.

ii) Promptness in (for predominantly

A B C D E F
construction activities).

a) Initiating extra substituted items. A B C D E F

b) Finalising measurements f items

A B C D E F
completed, test checking and
recording completion creativities

c) Responding to observations by A B C D E F
higher officer.

iii) For predominantly maintenance A B C D E F

activities:

a) Attending to maintenance A B C D E F
complaints.

c) Preventive maintenance: A B C D E F
iv) EFFORTS MADE IN:

a) Clearance of accounts, arrears,

audit paras etc.

c) Disposal of establishment matters.

3.5 FOR PLANNING UNITS:

HIMACHAL PRADESH HOUSING AND URBAN DEVELOPMENT AUTHORITY,
NIGAM VIHAR, SHIMLA-171 002

Confidential Report on the work of Senior Architect/Architect/

Assistant Architect of HIMUDA

Report for the period/year ending from ____________ to __________________

PART-I (PERSONAL DATA)

1. Name of the Officer

2. Date of Birth

3. Designation

4. Period spent in the post: ___________ Years______________Months.

5. Upto date academic/general qualifications

6. Upto date Technical qualifications.

7. Whether Departmental Examination Passed.

PART-II (SELF APPRAISAL)

8. Brief resume of the work, done by the officer reported upon during the period under report,
bringing out special achievement of his work (to be filled in by the officer reported upon)
 NAME OF OFFICER ___________________________

PART-III (ASSESSMENT BY REPORTING OFFICER)

9. Do you agree with the resume of work as indicated by the

officer in Part-II of the report and in particular regarding the
special achievement, if any, indicate briefly the reasons for
dis-agreeing with it and the extent of you disagreement.

10. State of Health

Note: The assessment under columns 11 to 13 below should not be indicated by

tick marking but should be expressed clearly in suitable words.

11. Departmental efficiency

(a) How has he managed the work during the year in regard to:
(i) Speed
(ii) Quality
(iii) Economy

(b) Are projects and reports received from

him carefully and lucidly prepared

12. GENERAL ASSESSMENT

(a) Has he/she been regular and punctual?

(b) Is he/she good tempered?
(c) Does he/she possess organizing ability?
(d) Is he/she observant?
(e) Is he/she energetic and of active habits?
(f) Does he/she have initiative and drive?
(g) Is he/she resourceful?
(h) Was his/her behaviour towards seniors good?
(i) Was his/her behaviour towards juniors good?
 NAME OF OFFICER ________________________________

13. Knowledge

(a) Is he imaginative?
(b) Does he/she show any aptitude towards design?
(c) Has he/she a good knowledge of constructional details?
(d) Does he/she have a sound knowledge of materials?
(e) Is his/her drafting good?

14. OTHER OBSERVATIONS

This space may be utilized for remarks which complete,

corroborate or supplement what has been indicated above.
This should not however, be used for merely repeating in
vague terms what has already been stated. Specific points
such as special accomplishments during the period under
report and any other aspects not covered in the proforma given
above which the reporting officer considers specially worth
mentioning may also be indicated here).

15. INTEGRITY
(Instructions contained in Minister of Home Affairs O.M. No:51/4/Estt(A)
dated 21.6.65 should be kept in mind)

Signature of Reporting Officer.

Name in Block letters_______________

Designation_______________________
Date_____________________________
NAME OF OFFICER ________________________________

PART-IV REMARKS OF REVIEWING OFFICER

16. Do you agree with the remarks of the reporting officer in

Part-III above? If not, indicate the extent of your
disagreement. If you wish to add anything specific with
regard to the work and conduct of the officer over and above
the remarks of the Reporting Officer please mention them.
You also sum up your view here.

17. Overall assessment of performance and qualities.

Signature of Reviewing Officer.

Name in Block letters_______________

Designation_______________________
Date_____________________________

18. PART-V COUNTERSIGNATURES BY THE NEXT HIGHER OFFICER WITH

REMARKS, IF ANY.

Name in Block letters_______________

Designation_______________________
Date_____________________________