Uploaded by
Javier OrtegaUploaded by
Javier OrtegaAFS
Manual for new joinners
Index
SAP AFS Page 1
2. Season .......................................................................................................... 3
Features................................................................................................................. 3
Activities................................................................................................................. 4
Limitations.............................................................................................................. 5
3.1.1.1 Technical Information: Grid Master Data ...................................................6
3.1.2.2 Material Master: Dialog Functions and their Support in ALE ...................18
3.2.2 Sales ..........................................................................................................24
Available Document Types....................................................................................24
3.2.2.1 Sales Order .............................................................................................24
Features...............................................................................................................24
AFS Restrictions...................................................................................................25
3.2.7 IDoc Error Handling for Inbound IDocs ......................................................41
Features...............................................................................................................41
AFS Special Features...........................................................................................41
5. Mapping ......................................................................................................83
Features...............................................................................................................83
Prerequisites.........................................................................................................84
8.2 Coverage Strategy ........................................................................................91
Features...............................................................................................................91
9.1 Material Grids: Overview ...............................................................................93
Prerequisites.........................................................................................................93
Features...............................................................................................................93
Activities...............................................................................................................94
9.1.1 Master Grids ..............................................................................................94
Features...............................................................................................................94
9.1.3 Condition Technique for the Creation of Grid Control Data ........................96
Features...............................................................................................................96
Activities...............................................................................................................98
9.1.5 Sort Sequence for Dimension Values .........................................................98
Features...............................................................................................................98
9.2 Grid History ...................................................................................................99
Features...............................................................................................................99
9.4.1 Item-Based Dimension Value Conversion ................................................102
10. Material Master ......................................................................................103
Features.............................................................................................................104
10.2 Direct Input: Material Master .....................................................................104
SAP AFS Page 2
Prerequisites.......................................................................................................104
Activities.............................................................................................................104
Cross-Application AFS Information
SAP AFS Page 3
1. General Business Processes
General business processes play a role for Sales and Distribution and for Materials
Management and Production. These processes are based on the R/3 Standard and have been
enhanced in order to meet the special requirements of the Apparel and Footwear industry. AFS
gives you the possibility of taking the AFS Specific data (grid values and categories) into
account at every level of the process and therefore of including them in the entire process.
The following actions trigger such general business processes:
Purchase-to-Order
Make-to-Order
Third-Party Order Processing
Stock Transport Order with SD Processing
You can find information on these topics in the documentation of Sales and Distribution and
Materials Management.
2. Season
In the fashion industry, seasons are an integral part of the business processes. Originally,
seasons were only available in Sales and Distribution (SD). It has now been enhanced so that it
can also be used for Materials Management (MM), Production Planning (PP), and Inventory
Management (IM).
Now the process has even been extended for the Allocation Run (ARun), to ensure that the
season-related information is considered while creating assignments.
Features
This function offers the following options:
Seasonality in ARun
This includes the following functions:
If you have activated the Season field check in the allocation rule attached to the
allocation type, ARun will consider the requirement and stock season before assigning
stock to requirements.
A validation check is performed to check whether or not deallocation has to be triggered,
if the seasonal information is changed in an allocated purchase order or production order
on the basis of deallocation rule settings for purchase orders or production orders.
A validation is performed during goods receipt (GR) for an allocated purchase order or
production order when the season information is changed. The deallocation rule settings
for goods receipt handling will check whether the season information is appropriate, and
then trigger deallocation if customized.
A validation is performed to check whether or not deallocation has to be triggered on the
basis of the deallocation rule settings for sales orders, when season information in these
allocated sales order is changed.
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Seasonality in MM and PP
A season is determined when a purchase requisition or purchase order is created, either
manually or by material requirements planning (MRP). In a purchase requisition, the season is
determined based on the delivery date of the purchase requisition. However, in a purchase
order, a season is determined based on theCreation Date and Delivery Date.
For multiple valid seasons, MRP selects the first valid season.
Material enabled for a season must find a valid season as the purchase requisition or purchase
order is created, otherwise the document cannot be saved.
After initially determining a season, manual changes made to the season data invokes a season
check. If a season is not valid, a message (based on the message type maintained in the
condition records) is displayed. For a planned or production order, the behavior corresponds to
a purchase requisition and purchase order, respectively.
Seasonality in IM
This option is enabled only if the Season Active in IM indicator is set in the material master.
The Season Fixed indicator is a display only field and cannot be set for the new materials.
The information regarding season, collection, and theme is stored in the stock tables, in the
batch tables, and in the material movement documents. In addition, the season, collection, and
theme fields are validated during goods movement.
Stock determination and batch determination are based on grid value, stock category, season,
collection, and theme.
Limitation
Materials with Season Active in IM indicator cannot be processed using MBXX transaction.
Activities
Seasonality in ARun
To activate seasonality for ARun during allocation:
Activate the Season field check during allocation for a particular allocation rule in
Customizing by choosing AFS Allocation Run ARun Detail Define Allocation
Logic Allocation Rule.
To activate seasonality for ARun during deallocation:
1. Maintain the deallocation rule for a season change in allocated purchase orders (POs) in
Customizing by choosing AFS Allocation Run Cross Applications PO
Handling Deallocation Rule. Here you define what action you want the system to take
when the season in an allocated purchase order is changed. To attach this deallocation
rule to the plant, in Customizing choose AFS Allocation Run Cross
Applications PO Handling Assign PO Rules to Plant.
2. Maintain the deallocation rule for a season change in allocated production/purchase
orders during goods receipt (GR) in Customizing by choosing AFS Allocation
Run Cross Applications GR Handling Deallocation Rule. Here you define what
action you want the system to take when the seasonduring goods receipt (GR) for an
allocated production/purchase order is changed. To attach this deallocation rule to the
plant, in Customizing choose AFS Allocation Run Cross Applications GR
Handling Assign GR Rules to Plant.
3. Maintain the deallocation rule for a season change in allocated production orders in
Customizing by choosing AFS Allocation Run Cross Applications PP
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Handling Deallocation Rule. Here you define what action you want the system to take
when the season in an allocated production order is changed. To attach this deallocation
rule to the plant, in Customizing choose AFS Allocation Run Cross
Applications PP Handling Assign PP Rules to Plant.
4. Maintain the deallocation rule for a season change in allocated sales orders in
Customizing by choosing AFS Allocation Run Cross Applications SD
Handling Deallocation Rule. Here you define what action you want the system to take
when the season in an allocated sales order is changed. To attach this deallocation rule
to the order type, in Customizing choose AFS Allocation Run Cross
Applications SD Handling Assign Rule to Order Type.
Seasonality in MM/PP/IM
To activate seasonality for MM/PP/IM:
...
1. Create a season in Customizing by choosing Logistics - General Define AFS
Seasons. Here you create a season, a collection, and a theme.
2. Maintain the season on the Season tab page of AFS Basic Data, to link a season to a
material. This is also possible at stock keeping unit (SKU) level depending on the
relevancy for season in the characteristic. All linked seasons for the material are valid for
SD and MM/PP/IM. For MM/PP/IM, the available season depends on the season level
and the validity or period for that particular season level.
3. Activate the season in the material master for MM/PP/IM by using the following indicators
in the material master:
Season Level
This indicator determines at which level the season is being used in MM. A season can be
used only as season, season/collection, or season/collection/theme.
Season Active in IM
When you set the indicator, the season is used in IM by copying it into the batches and
stock tables.
A season in SD can be different from a season in MM/PP/IM. For example, a
material has a season level maintained only in Season. Sales orders are created
with a season/collection/theme combination, but the purchase requisition or order
can be created based only on a season.
4. Maintain the condition records related to the stock season on the SAP Easy
Access screen, by choosing Logistics - General AFS Central Functions AFS
Seasons Change (transaction /afs/ss02).
You can maintain one record for a particular season/collection/theme combination.
The creation of the record for a season is mandatory if the season is used in
MM/PP/IM. Creation Date and Delivery Date are used for season determination
and season check.
Limitations
Available-to-Promise (ATP) does not consider seasonality.
Season, collection, and theme are not relevant for valuation.
Season, collection, and theme are not present in reservation, deliveries and warehouse
management (WM).
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3. AFS-Interfaces
The following sections contain information on the AFS interfaces.
3.1 AFS Basic Data
The following sections contain information on the grid master data and the
material master.
You can use the ALE Shared Master Data Tool for grid master data and the
material master.
3.1.1 Grid Master Data
As a rule, one of the first things you should carry out during the Apparel & Footwear Solution
start-up is the transfer of grid data from a legacy system. This step is required because it is
usually not possible to manually create initial data in the SAP system due to the multitude of
grids used. If you are using a distributed system, you must exchange data within this system as
well.
You can transfer grids from legacy systems via ALE. The grid data is transferred here in an
IDoc. This is valid for the transfer from a non-SAP system as well as for the transfer from an
SAP system. The SMD tool is available for the distribution between SAP systems.
Here are some typical application examples:
Transfer of grid data from a non-SAP System
Distribution of changed and/or newly created grid data between SAP systems (in which,
for example, a system can be located on another computer)
Providing legacy or external systems with changes and/or newly created grid data
Transfer of data from data pools
Targeted distribution of grids (sending data manually)
AFS Special Features
You can use the AFS IDoc type to send AFS grids. Functions for both the receipt and issue of
IDocs have been implemented. The reduction and the connection to the SMD tool have been
implemented.
Grid values are mapped using ALE in the same way as the mapping of the online transaction.
The maintenance of the dimension IDs and of the valid grid values in Customizing is decisive for
the grids because the validity of the sent IDs and grid values is checked using check tables.
3.1.1.1 Technical Information: Grid Master Data
Technical Description of the IDoc Type
Document Direction Logical Message IDoc type Operation code
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type
Grid Receipt J3AGRI J3AGRI02 J3AN
Grid Issue J3AGRI02
AFS-Specific Fields for the Grid Master
Segment Fields Explanation Origin
E1J3AGH1 MSGFN Function No processing
J_3APGNR Material grid number J_3APGDH-J_3APGNR
J_3AVDAT AFS product grid validation according to date J_3APGDH-J_3AVDAT
J_3AKTXT Product grid short text J_3APGDH-J_3AKTXT
J_3ADLKZ Delete indicator J_3APGDH-J_3ADLKZ
J_3AUSED AFS dimension indicator used in product J_3APGDH-J_3AUSED
matrix
J_3ACRDT Date of creation J_3APGDH-J_3ACRDT
J_3AEDDT Date changed/deleted J_3APGDH-J_3AEDDT
J_3AUSER User name J_3APGDH-J_3AUSER
J_3ABZD1 Dimension indicator for first dimension J_3APGDH-J_3ABZD1
J_3ABZD2 Dimension indicator for second dimension J_3APGDH-J_3ABZD2
J_3ABZD3 Dimension indicator for third dimension J_3APGDH-J_3ABZD3
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J_3ABZDX Selection dimension ID J_3APGDH-J_3ABZDX
J_3ASGTP Material grid type J_3APGDH-J_3ASGTP
J_3ABYT1 Number of bytes of dimension 1 J_3APGDH-J_3ABYT1
J_3ABYT2 Number of bytes of dimension 2 J_3APGDH-J_3ABYT2
J_3ABYT3 Number of bytes of dimension 3 J_3APGDH-J_3ABYT3
J_3ARGTP Reference material grid type J_3APGDH-J_3ARGTP
J_3ARGNR Reference material grid number J_3APGDH-J_3ARGNR
J_3ARDAT Valid-from date of reference material grid J_3APGDH-J_3ARDAT
J_3AMGNR Master grid number J_3APGDH-J_3AMGNR
J_3AMDAT Master grid validation according to date J_3APGDH-J_3AMDAT
J_3ASODI1 Sort sequence for dimension 1 J_3APGDH-J_3ASODI1
J_3ASODI2 Sort sequence for dimension 2 J_3APGDH-J_3ASODI2
J_3ASODI3 Sort sequence for dimension 3 J_3APGDH-J_3ASODI3
J_3AGFILL Filler character for grid display J_3APGDH-J_3AGFILL
J_3AGCONV Check if conversion desired J_3APGDH-
J_3AGCONV
J_3AGSORT Sort grid values? J_3APGDH-
J_3AGSORT
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J_3ADOCALL Activate change history at grid level J_3APGHD-
J_3ADOCALL
J_3ARECNOT Maximum number for grid history counter J_3APGHD-
J_3ARECNOT
J_3ARECNO Grid history counter J_3APGHD-
J_3ARECNO
J_3ABZD1_NEW First characteristic name J_3APGHD-J_3ABZD1
J_3ABZD2_NEW Second characteristic name J_3APGHD-J_3ABZD2
J_3ABZD3_NEW Third characteristic name J_3APGHD-J_3ABZD3
J_3ABZDX_NEW Characteristic name in Z axis of material J_3APGHD-J_3ABZDX
grid
J_3ABXDX Characteristic name in X axis of material J_3APGHD-J_3ABXDX
grid
J_3ABYDX Characteristic name in Y axis of material J_3APGHD-J_3ABYDX
grid
/AFS/GRIDBLKZ Display all columns/lines during grid entry J_3APGHD-/AFS/GRID
BLKZ
/AFS/GRIDBLKZ2 Display all columns/lines during grid entry J_3APGHD-/AFS/GRID
BLKZ2
/AFS/GRIDBLKZ3 Display all columns/lines during grid entry J_3APGHD-/AFS/GRID
BLKZ3
J_3AGCONV2 Check if conversion desired J_3APGHD-
J_3AGCONV2
J_3AGCONV3 Check if conversion desired J_3APGHD-
J_3AGCONV3
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E1J3AGE MSGFN Function No processing
J_3APGNR Material grid number J_3APGEN-J_3APGNR
J_3AVDAT AFS product grid validation according to date J_3APGEN-J_3AVDAT
J_3AKORD1 AFS coordinate first dimension J_3APGEN-
J_3AKORD1
J_3AKORD2 AFS coordinate second dimension J_3APGEN-
J_3AKORD2
J_3AKORD3 AFS coordinate third dimension J_3APGEN-
J_3AKORD3
J_3AKORDX Grid value J_3APGEN-
J_3AKORDX
J_3ADLKZ Delete indicator J_3APGEN-J_3ADLKZ
J_3AUSED
J_3ATDAT Dimension display for date J_3APGEN-J_3ATDAT
J_3AFDAT Dimension display: from date J_3APGEN-J_3AFDAT
E1J3AGC MSGFN Function No processing
KNUMH Number of condition record J_3AGRCD-KNUMH
J_3APGNR Material grid number J_3AGRCD-
J_3APGNR
J_3AVDAT AFS product grid validation according to date J_3AGRCD- J_3AVDAT
J_3ASIZE AFS grid value J_3AGRCD- J_3ASIZE
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KAPPL Application J_3AGRCD-KAPPL
KSCHL Condition type J_3AGRCD-KSCHL
MINAU Minimum order quantity in basic unit of J_3AGRCD-MINAU
measure
J_3AVMNG AFS default order quantity J_3AGRCD-J_3AVMNG
VRKME Sales unit J_3AGRCD-VRKME
J_3AHSIZ AFS heart size J_3AGRCD-J_3AHSIZ
J_3ASPRO AFS dimension: Size % spread - order J_3AGRCD-J_3ASPRO
J_3ASZGR AFS SKU group for pricing J_3AGRCD-J_3ASZGR
TAXKM Tax classification material J_3AGRCD-TAXKM
DWERK Delivery plant J_3AGRCD-DWERK
J_3AVEMA Material number of vendor J_3AGRCD-J_3AVEMA
J_3AROF Rounding factor J_3AGRCD-J_3AROF
J_3AVEMA_N
3.1.1.2 Grid Master Data: Dialog Functions and their
Support in ALE
You can use the ALE Shared Master Data Tool for grid master data and the material master.
Number Assignment in ALE
During the transfer and distribution of grid master data via Application Link Enabling (ALE), the
following types of number assignments are supported:
internal number assignment
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This type of number assignment is only relevant for the initial transfer of data. This type is never
used during the distribution of data using ALE because grids always retain their numbers from
the source system during the distribution of data.
external number assignment
You can use this type of number assignment for the initial transfer of data as well as for the data
distribution, provided that the grid numbers are transferred unchanged from the legacy system.
Checks in ALE
During the transfer and distribution of data using ALE, all transferred data undergoes the same
checks as in the dialog.
Error Handling in ALE
If a logical error caused by grid maintenance occurs during the processing of an IDoc, the
system terminates the corresponding maintenance transaction and the IDoc receives the
status incorrect. If no logical error occurs, the IDoc receives the status successful.
For IDocs with the status incorrect or successful, the status record receives the messages that
were issued during processing. After the logical errors have been resolved, you can reprocess
the corresponding IDocs.
You can find information on troubleshooting and resolution of technical errors in the ALE
documentation. To find errors, you should first check the settings that you have made in
Customizing of the Distribution (ALE).
Customer Enhancements (User Exits)
Using the following user exits, you can extend the grid master by adding your own table fields.
The data in the user-defined fields can also be processed using ALE.
In order to process user-defined data using ALE, you need to:
activate the system enhancement J_3AIMM1
You can find further information in the documentation BC - Changes to the SAP-Standard.
create the necessary source text for the user exit EXIT_SAPLJ4AI_102, which is
included in the system enhancement J_3AIMM1
create a new IDoc segment
3.1.2 Material Master
As a rule, one of the first things you should do during R/3 implementation is transfer material
data from a legacy system. This step is required because it is usually not possible to manually
create initial data in the SAP system due to the multitude of materials used. If you are using a
distributed system, you must exchange data within this system as well.
You can transfer stock from external systems in one of two ways:
Data can be transferred in a direct input
Data can be transferred using Application Link Enabling (ALE)
During data transfer and distribution, you can maintain all materials with all required data exactly
as you would in the dialog. This is not, however, valid for the following data:
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Configuration valuation and assignment to a configurable material
Export licenses and customs preferences
Product versions
The actual material data is transferred in an IDoc and the additional data is transferred in a
separate IDoc. This is due to the following reasons:
IDocs and associated distribution and transfer functions already exist for most of the
additional data.
It must be possible to distribute additional data separately because there is normally a
separate maintenance option for this data in addition to the integrated maintenance in
the material master.
You must therefore enter the sequence in which each related IDoc should be processed. If you
do not do this, terminations may occur in the system during processing (for example, if the
system attempts to create a purchasing info record for a material that does not yet exist in the
database). For this reason, you can define dependencies between objects in Customizing
for Distribution (ALE). In doing so, you are ensuring that the changes in a superior object are
executed simultaneously when changes are made to dependent objects so that both IDocs are
created in the correct sequence. Just as is the case during the creation of the IDocs by the
sender, the IDocs are first processed by the recipient after the arrival of all related IDocs in the
target system has been reported.
Typical application examples:
Transfer of material data from an R/2 system
Distribution of changed and/or newly created material data between SAP systems (in
which, for example, a system can be located on another computer)
Providing legacy or external systems with changes and/or newly created material data
Transfer of data from data pools
Targeted distribution of materials (sending data manually)
AFS Special Features
The AFS IDoc type can be used to send standard material data and AFS material data.
Functions for both the receipt and issue of IDocs have been implemented. The reduction and
the connection to the SMD tool have been implemented. The new WM views are also now
supported.
Grid values are mapped using ALE in the same way as the mapping of the dialog transaction. It
is very important that a master grid is entered for AFS materials. The master grid must be
entered in the IDoc for the materials.
Categories are mapped in the system using the same method as the online transaction. It is
essential that a coverage strategy is entered in the IDoc.
3.1.2.1 Technical Information: Material Master
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Technical Description of the IDoc Type
Document Direction Logical IDoc Type Process Code
type Message
Material Inbound J3AMAT /AFS/MATMAS04 MATM
Material Outbound RBDSEMAT /AFS/MATMAS04
AFS-specific fields for the material master
Segment Field Explanation Origin
E1J3MRA MSGFN Function No processing
J_3AMIND AFS material master indicator MARA-J_3AMIND
J_3AMSTAT AFS material master status MARA-J_3AMSTAT
J_3APGNR Material grid number MARA-J_3APGNR
J_3AKALSV Grid determination procedure SD MARA-J_3AKALSV
J_3AKALSM Grid determination procedure MM MARA-J_3AKALSM
J_3ASMAT Indicator for set material MARA-J_3ASMAT
J_3APROFP Plant profile MARA-J_3APROFP
J_3APROFC Category profile MARA-J_3APROFC
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J_3APROFG Grid profile MARA-J_3APROFG
J_3APROFT Period profile MARA-J_3APROFT
J_3AGMID Dimension conversion: Material indicator MARA-J_3AGMID
J_3ANOGRID AFS material without grid (DUMMY grid MARA-
with only one dimension) J_3ANOGRID
J_3AFCC Fabric content code MARA-J_3AFCC
J_3AGEND Gender MARA-J_3AGEND
J_3ACOL Material master: Color MARA-J_3ACOL
J_4KCSGR Category structure MARA-J_4KCSGR
/AFS/SCLAS Special procurement key MARA-/AFS/SCLAS
/AFS/SCHNITT Cut MARA-/AFS/SCHNI
TT
J_4KCOVSA Coverage Strategy MARA-J_4KCOVSA
E1J3ASE MSGFN Function No processing
J_3ASEAN Season indicator J_3AMSEA-
J_3ASEAN
J_3ASIZE AFS grid value J_3AMSEA-
J_3ASIZE
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J_4KRCAT Requirements Category J_3AMSEA-
J_4KRCAT
/AFS/COLLECTION Collection J_3AMSEA-/AFS/C
OLLECTION
/AFS/THEME Topic J_3AMSEA-/AFS/T
HEME
E1J3AQD MSGFN Function No processing
J_3AMQCA Quota category J_3AQDST-
J_3AMQCA
E1J3MRC MSGFN Function No processing
J_3AMIND AFS material master indicator MARA-J_3AMIND
J_3AMSTATC AFS material master status MRP MARC-
J_3AMSTATC
J_3AMSTAT AFS material master status MARC-J_3AMSTAT
J_4KCOVS Version number component MARC-J_4KCOVS
J_3ADISPKZ MRP indicator MARC-
J_3ADISPKZ
J_3AHORIZ Horizon key MARC-J_3AHORIZ
J_3APRFC Category profile MARC-J_3APRFC
J_3APRFG Grid profile MARC-J_3APRFG
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J_3APRFT Period profile MARC-J_3APRFT
J_3ASGRID Single grid value MARC-J_3ASGRID
J_3AVERPR Default version for presizing MARC-J_3AVERPR
J_3AVERMR Default version for MRP MARC-
J_3AVERMR
J_3AVERSS Default version for MRP safety stock MARC-J_3AVERSS
J_3AVERPU Default version for Purchasing MARC-J_3AVERPU
J_3AVERSD Default version for SD MARC-J_3AVERSD
J_3AEKORG Default purchasing organization for source MARC-
allocation J_3AEKORG
J_3APRCM Consumption priority MARC-J_3APRCM
J_3ABUND Material created with bundles MARC-J_3ABUND
J_3ACHINT Discrete batch number MARC-J_3ACHINT
J_3ABAINT Dimension used as batch number for MARC-J_3ABAINT
material without coverage strategy
J_3ARISK AFS risk factor MARC-J_3ARISK
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J_3ADEFSI Default grid value MARC-J_3ADEFSI
J_4KDEFSC Default value stock category MARC-J_4KDEFSC
J_4KCOVS_4 Coverage Strategy MARC-
J_4KCOVS_4
J_4KDEFSC_4 Default value stock category MARC-
J_4KDEFSC_4
J_4AATPSI ATP/MRP check method (time or category) MARC-J_4AATPSI
J_3ASLHMOD Activate SKU horizon method MARC-
J_3ASLHMOD
J_3AMROUND MARC-
J_3AMROUND
J_3AMRDMENG MARC-
J_3AMRDMENG
E1J3AAD MSGFN Function No processing
J_3AKORD AFS dimension according to matrix J_3AMAD-
J_3AKORD
J_4KSCAT Stock Category J_3AMAD-
J_4KSCAT
EISBE Safety stock J_3AMAD-EISBE
BSTMI Minimum lot size J_3AMAD-BSTMI
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BSTRF Purchase order quantity rounding value J_3AMAD-BSTRF
J_3ASIGR AFS SKU group for lot-sizing procedure J_3AMAD-
J_3ASIGR
REFVAL AFS: Reference values for all categories J_3AMAD-REFVAL
without special values
J_4ASTAT AFS: MRP status for dimension validation J_3AMAD-
J_4ASTAT
J_4ADTFR Date J_3AMAD-
J_4ADTFR
J_3ARISK AFS risk factor J_3AMAD-
J_3ARISK
LGRAD Area not further defined J_3AMAD-LGRAD
WZEIT Replenishment lead time J_3AMAD-WZEIT
WZEITSG Total replenishment lead time for SKU J_3AMAD-
group WZEITSG
J_3APQTY AFS packing quantity no longer used J_3AMAD-
J_3APQTY
J_3APQUN AFS unit of the packing quantity no J_3AMAD-
longer used J_3APQUN
J_3ACASE Standard packing type no longer used J_3AMAD-
J_3ACASE
VMSTA Distribution chain-specific material status J_3AMAD-VMSTA
- no longer used
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VMSTD Validity start date of the distribution chain- J_3AMAD-VMSTD
specific material status no longer used
REFSD AFS: Reference values for all categories J_3AMAD-REFSD
without special values - no longer used
BRGEW Gross weight no longer used J_3AMAD-BRGEW
NTGEW Net weight no longer used J_3AMAD-NTGEW
VOLUM Volume no longer used J_3AMAD-VOLUM
REFDIM AFS: Reference values for all categories J_3AMAD-REFDIM
without special values - no longer used
AUSDT Expiry date J_3AMAD-AUSDT
NFMAT Follow-up Material J_3AMAD-NFMAT
NFWRK Value J_3AMAD-NFWRK
/AFS/NFSIZE Follow-up grid value for the MRP J_3AMAD-/AFS/NF
discontinuation SIZE
E1J3AKA MSGFN Function No processing
J_3AKORD AFS dimension according to grid J_3AMADKA-
J_3AKORD
J_4KSCAT Stock Category J_3AMADKA-
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J_4KSCAT
J_3AKALSW Preference SKU J_3AMADKA-
J_3AKALSW
J_3AKALGR Valuation type (AFS) J_3AMADKA-
J_3AKALGR
TVERS Transportation indicator: planned version J_3AMADKA-
TVERS
VPRSV Price control indicator J_3AMADKA-
VPRSV
PRICE Standard price J_3AMADKA-
PRICE
EKALR Material is costed with quality structure J_3AMADKA-
EKALR
ZKPRS Future price J_3AMADKA-
ZKPRS
ZKDAT Validity start date of the price J_3AMADKA-
ZKDAT
J_3ASRD AFS: surcharges +/- J_3AMADKA-
J_3ASRD
J_3ARKALGP Reference preference group J_3AMADKA-
J_3ARKALGP
/AFS/E1MLGN1 MSGFN Function No processing
LGNUM Warehouse number/complex /AFS/MLGN1-
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LGNUM
J_3ASIZE AFS grid value /AFS/MLGN1-
J_3ASIZE
LHMG1 1. Loading equipment quantity /AFS/MLGN1-
LHMG1
LHMG2 2. Loading equipment quantity /AFS/MLGN1-
LHMG2
LHMG3 3. Loading equipment quantity /AFS/MLGN1-
LHMG3
LHME1 Unit of measure for 1. Loading equipment /AFS/MLGN1-
quantity LHME1
LHME2 Unit of measure for 2. Loading equipment /AFS/MLGN1-
quantity LHME2
LHME3 Unit of measure for 3. Loading equipment /AFS/MLGN1-
quantity LHME3
LETY1 1. Storage unit type /AFS/MLGN1-
LETY1
LETY2 2. Storage unit type /AFS/MLGN1-
LETY2
LETY1 3. Storage unit type /AFS/MLGN1-
LETY1
/AFS/E1MLGN2 MSGFN Function No processing
LGNUM Warehouse number/complex /AFS/MLGN2-
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LGNUM
J_3ASIZE AFS grid value /AFS/MLGN2-
J_3ASIZE
J_4KSCAT Stock Category /AFS/MLGN2-
J_4KSCAT
LTKZA Storage type indicator removal from storage /AFS/MLGN2-
LTKZA
LGBKZ Storage section indicator /AFS/MLGN2-
LGBKZ
BSSKZ Special movement indicator - Warehouse /AFS/MLGN2-
Management BSSKZ
L2SKR Material relevance for two-step picking /AFS/MLGN2-
L2SKR
LTKZE Storage type indicator, placement in storage /AFS/MLGN2-
LTKZE
BLOCK Bulk storage indicator /AFS/MLGN2-
BLOCK
KZMBF Indicator: Message to Inventory /AFS/MLGN2-
Management KZMBF
KZZUL Indicator: Addition to existing stock allowed /AFS/MLGN2-
KZZUL
/AFS/E1MLGN3 MSGFN Function No processing
LGNUM Warehouse number/complex /AFS/MLGN3-
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LGNUM
J_3ASIZE AFS grid value /AFS/MLGN3-
J_3ASIZE
J_4KSCAT Stock Category /AFS/MLGN3-
J_4KSCAT
MKAPV Capacity consumption /AFS/MLGN3-
MKAPV
BEZME Reference unit of measure for capacity /AFS/MLGN3-
consumption BEZME
/AFS/E1MLGTM MSGFN Function No processing
LGNUM Warehouse number/complex /AFS/MLGT-
LGNUM
J_3ASIZE AFS grid value /AFS/MLGT-
J_3ASIZE
J_4KSCAT Stock Category /AFS/MLGT-
J_4KSCAT
LGPLA Storage bin /AFS/MLGT-LGPLA
LPMAX Maximum storage bin quantity /AFS/MLGT-LPMAX
LPMIN Minimum storage bin quantity /AFS/MLGT-LPMIN
MAMNG Control quantity /AFS/MLGT-
MAMNG
SAP AFS Page 25
NSMNG Replenishment quantity /AFS/MLGT-
NSMNG
KOBER Picking area /AFS/MLGT-KOBER
RDMNG Rounding quantity /AFS/MLGT-
RDMNG
E1J3MKE MSGFN Function No processing
J_3AVASG AFS VAS material group J_3AMVKE-
J_3AVASG
J_3APIND AFS pricing indicator in material master J_3AMVKE-
J_3APIND
/AFS/E1MARM MSGFN Function No processing
MEINH Unit of measure for display /AFS/MARM-
MEINH
J_3ASIZE Grid value /AFS/MARM-
J_3ASIZE
J_4KSCAT Stock Category /AFS/MARM-
J_4KSCAT
VOLUM Volume /AFS/MARM-
VOLUM
BRGEW Gross weight /AFS/MARM-
BRGEW
NTGEW Net Weight /AFS/MARM-
SAP AFS Page 26
NTGEW
REFDIM AFS: Reference values for all categories /AFS/MARM-
without special values REFDIM
/AFS/E1MEANM MSGFN Function No processing
J_3AKORDX Grid value /AFS/MEAN-
J_3AKORDX
/AFS/EANBLOCK Category value /
AFS/MEAN-/AFS/E
ANBLOCK
/AFS/CAT_APPL Category type /
AFS/MEAN-/AFS/C
AT_APPL
/AFS/E1MVKE MSGN Function No processing
J_3ASIZE Grid value /AFS/MVKE-
J_3ASIZE
J_4KRCAT Requirement category /AFS/MVKE-
J_4KRCAT
VMSTA Distribution chain-specific material status /AFS/MVKE-VMSTA
VMSTD Validity start date of the distribution chain- /AFS/MVKE-
specific material status VMSTD
/AFS/REFVMS AFS: Reference values for all categories /
without special values AFS/MVKE-/AFS/R
EFVMS
SAP AFS Page 27
J_3APQTY AFS packing quantity /AFS/MVKE-
J_3APQTY
J_3APQUN AFS: unit for packing quantity /AFS/MVKE-
J_3APQUN
J_3ACASE Standard packing category /AFS/MVKE-
J_3ACASE
/AFS/REFPQ AFS: Reference values for all categories /
without special values AFS/MVKE-/AFS/R
EFPQ
J_3AGEND Target group /AFS/MVKE-
J_3AGEND
/AFS/REFGEND AFS: Reference values for all categories /
without special values AFS/MVKE-/AFS/R
EFGEND
3.1.2.2 Material Master: Dialog Functions and their Support in
ALE
You can use the ALE Shared Master Data Tool for grid master data and the material master.
Number Assignment in ALE
During the transfer and distribution of material master data via Application Link Enabling (ALE),
the following types of number assignments are supported:
internal number assignment
This type of number assignment is only relevant for the initial transfer of data. This type
is never used during the distribution of data using ALE because materials always retain
their numbers from the source system during the distribution of data.
external number assignment
SAP AFS Page 28
You can use this type of number assignment for the initial transfer of data as well as for
the data distribution, provided that the material numbers are transferred unchanged from
the legacy system.
Checks in ALE
During the transfer and distribution of data using Application Link Enabling (ALE), all transferred
data undergoes the same checks as in the dialog.
The system not only carries out the usual field checks, but also checks the foreign keys and
required entry fields that are set in Customizing of the Material Master under Maintain Field
Selection Data Screens.
However, a required field check for AFS fields in AFS tables does not take place.
Field Selection in ALE
During the transfer and distribution of data via ALE, the field selection you have set in
Customizing of the Material Master under Maintain Field Selection for DataScreen will be
interpreted exactly the same as in the dialog. However, the following different transaction
references are used in ALE for the field selection at the transaction level:
MAL1 (for the creation of materials)
MAL2 (to change materials)
The following transaction references are used for the field selection at the transaction level in
the dialog:
MM01 (for the creation of materials)
MM02 (to change materials)
This allows you to specify a different field selection at the transaction level for the ALE and the
dialog.
Fields that are defined as not ready for input in the Customizing of the Material Master are not
transferred. The system issues an appropriate warning. Required entry fields are then checked.
However, a required field check for AFS fields in AFS tables does not take place.
Error Handling in ALE
If a logical error caused by the material maintenance occurs during the processing of an IDoc,
the system terminates the corresponding maintenance transaction and the IDoc receives the
status incorrect. If no logical error occurs, the IDoc receives the status successful.
For IDocs with the status incorrect or successful, the application log receives the messages that
were issued during processing. After the logical errors have been resolved, you can reprocess
the corresponding IDocs.
You can find information on troubleshooting and resolution of technical errors in the ALE
documentation. To find errors, you should first check the settings that you have made in
Customizing of the Distribution (ALE).
Customer Enhancements (User Exits)
In Customizing of the Material Master under Configure Customized Material Master, you can
extend the material master by adding your own table fields. The data in the user-defined fields
can also be distributed via Application Link Enabling (ALE).
In order to be able to distribute user-defined data via ALE, you need to:
SAP AFS Page 29
activate the system enhancement MGV00001
You can find further information in the documentation BC - Changes to the SAP-Standard.
create the necessary source text for the following user exits, which are included in the
system enhancement MGV00001.
EXIT_SAPLMV01_002
EXIT_SAPLMV03_002
You can find further information in the system enhancement MGV00001 and user exit
documentation.
create a new IDoc segment
Error messages
Error number Possible causes Solution
8J670 When changing or enhancing a Check IDoc and correct the maintenance status.
material by adding a plant, the
wrong maintenance status is also
delivered.
8J671 Transferred data is duplicated, for Check IDoc and correct duplicate entries.
example, the same season code is
used twice for the same dimension
Material Conversion ID in Material Master
As of the 6.0 release, you cannot maintain material conversion IDs. However, the old/existing
materials can continue to work with conversion IDs that have already been created.
BAPI
The BAPI /AFS/BAPI_MATERIAL_SAVEDATA cannot clear the values in the AFS views. Hence,
you can use either IDocs or direct input to clear the values.
3.2 Sales and Distribution (SD)
The following sections contain information on the area of Sales and Distribution.
3.2.1 Shipping/Transport: Transportation Interface
Shipment data can be sent per EDI. Shipping documents are generally used in two scenarios:
SAP AFS Page 30
The sender transfers a partially or completely planned shipment to the forwarding agent
(shipping order SHPMNT).
The sender or the forwarding agent provides the customer with information about a
shipment to be expected (shipment notification SHPADV).
AFS Special Features
For AFS, only the outbound messages (SHPMNT and SHPADV) are implemented and not the
inbound.
Customizing
Logical Message IDoc Type Output type Partner Type Process Code
SHPMNT/SHPADV /AFS/SHPMNT03 SEDI WE or SP SHPM
(Outbound)
Technical Information
The AFS specific segments are filled in exactly the same way as in the IDoc /AFS/DELVRY02.
3.2.1.1 Shipping/Transport: Delivery Interface
As of R/3 Standard Release 4.0 there is a completely new delivery interface. This interface
groups together all messages that have a reference to the delivery.
The following logical messages are supported in AFS:
SHPORD (issue) / SHPCON (receipt): Shipping order or confirmation from an external
service provider who can carry out packing, picking and shipping. (EDI)
WHSORD (issue) / WHSCON (receipt): Warehouse order or confirmation from an
internal warehouse (external software), in which packing, picking and shipping are
carried out. (ALE)
CARNOT (issue): Shipping order. With the notification of the forwarding agent, the
delivery data is transferred so that the forwarding agent carries out the pickup and
inbound delivery of the goods according to the customer's request. (EDI)
DESADV (issue): Shipping notification. The shipping notification serves as notification
of delivery to the customer. (EDI)
DESADV, CARNOT, SHPORD and WHSORD (issue) as well as SHPCON and
WHSCON (receipt) are the same in terms of content and function. The various
message types serve only as a semantic differentiation.
The sending of a pick order works as of Release 4.0 via message control in the delivery.
PICKSD, SDPICK and SDPACK are therefore all replaced by the new IDoc types (DELVRY02).
Non-implemented Functions
SAP AFS Page 31
A batch split is not permitted in the confirmation. The batch that must be verified is the
one that is also in the delivery.
Overpicking of a stockkeeping unit (SKU) is not permitted.
Deletion of batch items in the delivery
Restrictions that arise from the application
AFS Special Features
Mapping of SKU
In the outbound IDocs of the delivery interface, an item segment (E1EDL24) is created in the
IDoc for each SKU.
Customizing: Delivery Interface
Logical IDoc Type Output Type Partner Type Process Code
Message
WHSORD /AFS/DELVRY02 WSOR LS LS DELV (outbound)
WHSCON /AFS/DELVRY02 DELV (inbound)
SHPORD /AFS/DELVRY02 SHOR LI LI DELV (outbound)
SHPCON /AFS/DELVRY02 DELV (inbound)
CARNOT /AFS/DELVRY02 CANO LI DELV (outbound)
DESADV /AFS/DELVRY02 LAVA KU DELV (outbound)
Technical Information: Delivery Interface
Description of the IDoc Fields
Description of the AFS Fields in the Outbound IDoc
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Outbound IDocs contain all relevant delivery information. To keep the data quantity as low as
possible, you can filter out any segments that are not required.
Segment Fields Explanation
E1EDL24 KDMAT The customer material number is entered here, even if it was
entered at SKU level.
EAN11 The EAN/UPC number is entered here, even if it was entered at
SKU level.
/AFS/E1EDL24 J_3ALNGR AFS line groups indicator
The system uses this indicator to group SKUs that are to be
delivered together.
J_3ADEPM Indicates the customer department for whom the SKU was
ordered. This information field is taken from the sales order.
/AFS/E1J3AKG J_3AKVGR6 Additional customer groups.
to The additional customer groups are managed in the customer
master in an AFS-specific view.
J_3AKVGR10
E1J3AI2 J_3AQFREF Indicates the type of reference document:
002: Reference to the SAP order number, item number and
schedule line number
003: Reference to the customer purchase order number and the
purchase order item (SKU level in field POSEX)
J30: ALE ID. Unique ID number for a schedule line in an ALE
stock transfer scenario. This is an internal number and is
assigned by the system.
E1J3AIM J_3AOBIDQF Indicates the type of material:
002: Indicates the SAP material number, the grid value and the
category. The customer material number and the EAN/UPC
number are entered in the parent segment E1EDL24.
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E1J3AIT J_3ASTORE Store number for ticketing/labeling.
J_3ATLTYP Ticketing/labeling type
Unique key that determines the type of label.
J_3ATLMAT Ticketing/labeling material
J_3ACHARC Code determining the price charged when the customer pays for
ticketing/labeling.
E1J3AITX J_3ATLTXT Text that should be on the label.
J_3ATLORD Indicates that the text relates to the order
J_3ATLITEM Indicates that the text relates to the item
J_3ATLSIZE Indicates that the text relates to the size
E1J3AIP Segment containing packing data. The fields are identical to
E1J3AIT.
E1J3AIS Segments that contain data for special services. The fields are
identical to E1J3AIT.
E1EDL41 QUALI Indicates the reference data for the ordering party:
001: Purchase order data for the customer
002: Purchase order data for the ship-to party
POSEX Contains the customer's item number at SKU level.
SAP AFS Page 34
Description of the IDoc Fields in the Inbound IDoc
Picking Confirmation without Flow Records
The following fields must be filled in the IDoc, as a minimum requirement:
E1EDL20-VBELN Delivery number
E1EDL24-POSNR Item number for the SKU (for example, 900001)
E1EDL24-MATNR Material number
E1EDL24-CHARG Batch number for the SKU in the delivery
E1EDL24-LIFMG Confirmed pick quantity
E1EDL19-QUALF 'QUA'
Picking Confirmation with Flow Records
In addition to the above mentioned fields, segment E1EDL18-QUALF = PIC must also be filled
with data.
Other Confirmations
Weight and volume are confirmed for the entire delivery or for each individual batch.
The item number for the SKU must be entered in field POSNR. All other fields are filled
in the SAP standard.
Indicator E1EDL18-QUALF = 'PGI' controls goods issues.
Shipping units are confirmed in the same way as in the standard. The item number for
the SKU must be entered in field E1EDL44-POSNR.
Customer Enhancements (User Exits)
EXIT_SAPLV56K_001
Customer enhancement for modifying the control record. The control record and all relevant
tables for the delivery are transferred.
EXIT_SAPLV56K_002
Customer enhancement called after each individual standard segment. This customer
enhancement is used to fill specific z-segments. The control record, the current segment name,
all the relevant delivery tables and the IDoc data records are transferred
SAP AFS Page 35
3.2.2 Sales
Available Document Types
The following table shows an overview of the supported document types, their assigned logical
messages, and the IDoc type to be used.
Remember that this documentation always refers to the most recent version of an IDoc type,
unless specified otherwise. SAP recommends, therefore, that you use the most recent IDoc type
version.
Document Type Direction Logical IDoc Type Output Type Process
Message Code
Orders Inbound ORDERS /AFS/ORDERS05 J3AA
Contracts (CQ) Inbound ORDERS /AFS/ORDERS05 J3AA
Order Change Inbound ORDCHG /AFS/ORDERS05 J3AC
Order Outbound ORDRSP /AFS/ORDERS05 BA00 SD10
Confirmation
Quotations Outbound QUOTES /AFS/ORDERS05 AN00 J3AJ
3.2.2.1 Sales Order
Features
Sales orders can be created and updated using IDoc interfaces. In contrast to the standard IDoc
process, the AFS-specific enhancements are primarily in the areas of dimension processing,
processing of VAS data, and MSO processing. The decisive technical difference from standard
processing is the implementation of the data transfer to the application with standardized direct
input modules. On the one hand, this allows for a significantly better runtime for the process. On
the other hand, it also prevents the possibility of running the data processing visibly as is
normally possible in an inbound process when using batch input.
An order can also be created as a contrast release order for an existing quantity contract using
the IDoc interface. Individual contracts or contract items can then be directly referenced. The
corresponding dependencies are documented in the document flow. A reference to an existing
quantity contract in the incoming order via the IDoc interface can only be automatically
implemented when two customer enhancements are used. For more information about the
procedure, see the SAP Notes on customer enhancements EXIT_SAPLJ4AS_601 and
EXIT_SAPLJ4AS_701.
SAP AFS Page 36
To use enhanced error handling options, see section IDoc Error Handling for
Inbound IDocs.
The current release uses IDoc type /AFS/ORDERS05. This IDoc type is now in the fifth version
(after J3AORD01, J3AORD02, /AFS/ORDERS03 and /AFS/ORDERS04).
You must always use the most recent version of an IDoc type.
AFS Restrictions
When creating an MSO explosion, the splitting of the created order into individual
documents is not automatically triggered.
The delivery order is not supported.
Conditions in the incoming sales order cannot be changed at the header level, item level
or dimension level. Read the Notes in the documentation for segments E1EDK04,
E1EDK05, E1EDP04 and E1EDP05.
You cannot use the IDoc interface to automatically copy contracts to a sales document
as an attachment with reference to a contact. A contract reference can be made for each
individual item or dimension.
VAS data or MSOs cannot be changed in AFS.
AFS does not support adding individual components by means of an order change IDoc
(ORDCHG) to a bill of material (BOM) that has already been exploded in a sales
document.
Creating MSOs with VAS data
In order changes per IDoc, the partner functions AG, RE, RG, and SB cannot be
changed (this is also valid when adding new items and/or dimensions).
Only the partner functions RE, WE and RG are processed at item level.
AFS does not support changes to the material number or the dimension of an already
existing stock keeping unit (SKU). SKUs can only be flagged with one deletion indicator.
Contracts: AFS does not support the transfer or additional contract data (table VEDA)
using the IDoc interface.
The purchase order (PO) number will get deleted when you have created a sales order
with reference to a contract via IDoc and the PO number is passed at the item level by
entering the document field (BSTKD) in the segment EIEDP02 of the IDoc.
SAP AFS Page 37
It is effective only when the PO number is passed at the header level.
The Customer Material Number will be deleted if there is a change in the plant of a sales
order.
When you do a call-off via the IDoc and the reference document contains a BOM (Bill Of
Material), then the component level reference does not take place as IDoc does not
support it. However if you implement the available user exit, this functionality will be
obtained.
3.2.2.2 Customizing: Sales Order
The workflow basic settings for error handling must be maintained (transaction SWU3).
You must assign the EDI pricing conditions JED1 and JED2 to the pricing procedure of
the respective document type of the sales area. These pricing conditions serve to
transfer the expected customer price / customer value to the sales document.
You must maintain the translation of EDI internal item categories into SD item
categories in Customizing (transaction code VOE1) in the table EDPST (see also notes
for the documentation for segment E1EDP01, Field PSTYP).
IMG: Sales and Distribution Electronic Data Interchange EDI
Messages Convert SAP Item Category to IDoc Item Category.
Using the table EDPAR, you can convert external partner numbers into internal partner
numbers as needed. Maintain the table using transaction VOE4. Read also the notes in
the documentation for the segments E1EDKA1 and E1EDPA1.
IMG: Sales and Distribution Electronic Data Interchange EDI
Messages Configure EDI Partners Convert External to Internal Partner Numbers.
You can control the determination of the sales area data (sales organization, distribution
channel, division) with the table EDSDC. Since an EDI partner will only rarely transmit
this data (see notes for the documentation on segment E1EDK14), the sales area can
be determined for the transfer to the application depending on the customer and vendor
number. To do this call the transaction VOE2.
IMG: Sales and Distribution Electronic Data Interchange EDI
Messages Configure EDI Partners Assign Customer/Vendor To Sales
Organization Data
3.2.2.3 Technical Information: Sales Order
SAP AFS Page 38
The following document provides descriptions of the functionality of each field and explains how
the essential elements are used. Note that documentation is available for the IDoc segments
and fields in SAP system. Call up this documentation in transaction we60. The respective
segment hierarchy (interdependency of the segments) can also be found in the documentation.
Document Header: General Data (Segment E1EDK01)
Mandatory segment: YES
Field Explanation Processing
action Action code that concerns the entire EDI message No processing
kzabs Order acknowledgment requirement indicator No processing
curcy Currency code Here you transfer an ISO
currency code that is
converted in the SAP internal
currency code. If the
conversion is not successful,
error VG014 appears.
hwaer EDI local currency No processing
wkurs Exchange rate Is transferred to the document
zterm Term of payment Is transferred to the document
kundeuinr VAT registration number No processing
eigenuinr VAT registration number No processing
BSARt Document type No processing
BELNR IDoc document number No processing
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ntgew Net Weight No processing
brgew Gross weight No processing
gewei Weight Unit No processing
fkart_rl Remuneration list type No processing
ABLAD Unloading point No processing
BSTZD Order number addition of customer Is transferred to the document
VSART Shipping condition Is transferred to the document
VSART_BEZ Description of shipping type No processing
recipnt_no Number of recipient No processing
kzazu Indicator: order combination Is transferred to the document
autlf Complete delivery indicator Is transferred to the document
augru Order reason Is transferred to the document
augru_bez Description order reason No processing
abrvw Is transferred to the document
abrvw_bez No processing
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fktyp Billing category No processing
lifsk Delivery note block Is transferred to the document
lifsk_bez Description: delivery note block No processing
empst Receiving point Is transferred to the document
abtnr Department number No processing
delco Agreed delivery time No processing
wkurs_m Rate with indirect quotation No processing
Document Item: General Data (Segment E1J3P01)
Mandatory segment: NO
Field Short text Explanation
POSEX Item Number Item number of the current document. It
is used for the unique identification of
the item. Normally the item number is
copied from the customer order.
ACTION Action code that concerns the item. Not relevant for incoming orders
PSTYP Item Category Indicator for the item category. The
(one-digit) numeric indicator is
converted in the sales item category
depending on the order type, using the
table EDPST. Note, that an entry in this
field is always overridden by the value
in field PSTYV.
SAP AFS Page 41
KZABS Indicator for the order acknowledgment No processing
requirement
MENGE Quantity Ordered quantity of the item.
Note: The quantity that is relevant for
the document item is always taken from
segment E1EDP20.
MENEE Unit of Measure ISO code of the unit of measure for the
order quantity
BMNG2 Quantity in Price Unit of Measure No processing
PMENE Price Unit of Measure ISO code of the price unit of measure
ABFTZ Agreed Cumulative Quantity No processing
VPREI Price (net) Customer-expected net price
PEINH Price Unit Price Unit
NETWR Value of Item (net) Customer-expected net value
ANETW Absolute Net Value of the Item No processing
SKFBP Discountable amount No processing
NTGEW Net Weight No processing
GEWEI Weight Unit No processing
SAP AFS Page 42
EINKZ Indicator: More than one schedule line for No processing
the item
CURCY Currency Currency code
PREIS Gross price No processing
MATKL Material class No processing
UEPOS Superior item in bill of material structures Link to the related superior item number
for bill of material components. Note
that the value must link to a POSEX,
existing in the IDoc.
GRKOR Delivery group (items are delivered No processing
together)
EVERS Shipping Instruction No processing
BPUMN Denominator for the Conversion BPRME No processing
into BME
BPUMZ Numerator for the Conversion BPRME into No processing
BME
ABGRU Reason for item rejection Is transferred to document item.
ABGRT Description No processing
ANTLF Maximum number of permitted partial Is transferred to document item.
deliveries per item
FIXMG Delivery date and quantity fixed No processing
SAP AFS Page 43
KZAZU Indicator: order combination Is transferred to document item.
J_3APOSNR Item Number Internal usage
J_3AMSOM Equal mix of products in a multi-store order The mix key is only then processed, if
the flag J_3AMSOFLG is set in
segment E1J3AHO. It is used for the
grouping of store and/or distribution
centers that should be delivered.
J_3ABZUS Requirements grouping Dimension requirements for an item are
grouped, if this indicator is set.
J_3ADEPM Department Is transferred to document item.
J_3ASPLIT AFS Split indicator Is transferred to document item.
J_3ASEAN Season indicator Is transferred to document item.
J_3ASIZE AFS grid value Is transferred to document item or
schedule line
J_3ALNGR AFS Line group ID (schedule lines are Is transferred to document item.
delivered together)
J_4KRCAT Requirements Category Is transferred to document item.
J_4KSCAT Stock Category No processing
BRGEW Total Weight No processing
VOLUM Volume No processing
SAP AFS Page 44
VOLEH Volume Unit No processing
J_3AVASIT VAS Item values ticketing/labeling (E), No processing
packing (V), special service (S)
J_3AEBTYP Order confirmation category No processing
J_3AMSOF AFS Multi-store order: counter for partner The counter for the number of stores
that should be delivered with this item
will only be then processed if segment
E1J3AHO was sent with flag
J_3AMSOFLG. You must enter the total
number of stores per item.
PSTYV Item category sales document The field directly transfers the item
category to the document item. In
contrast to field PSTYP no conversion
takes place. Note that the content of
field PSTYV overrides the value of field
PSTYP and sends it directly to the
application.
EMPST Receiving point Is transferred to document item.
ABTNR Department number No processing
ABRVW Usage indicator No processing
WERKS Plant Is transferred to document item.
LPRIO Delivery priority No processing
LPRIO_BEZ Description No processing
ROUTE Route No processing
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ROUTE_BEZ Description No processing
LGORT Storage location No processing
VSTEL Shipping point No processing
DELCO Agreed delivery time No processing
MATNR Material identification No processing
Note: The material identification and
determination is controlled by using
segments E1J3AIM and/or E1EDP19.
The document item segment E1J3P01 starts the transfer of data per item. Below the segment
you find further item-related segments with detailed information for the respective item. A
prerequisite for correctly processing the segment is that the external item number in field
POSEX is uniquely filled. If the field remains initial, error message /AFS/IDOC 018 is
displayed. In view of automatic order changes with the message type ORDCHG you must note
that the external item number is uniquely transferred to the created document. After the creation
of the order, it is the unique identification and reference criterion of an item.
Bills of Material
For the processing of bills of materials in incoming orders, there are some special features.
There are basically two ways of BOM processing:
In the IDoc, only the header material of a BOM is sent.
Both header and component materials are sent.
In both cases the BOM is exploded in the sales document, according to the settings in the IMG.
Make sure when using item categories that the correct item categories are transferred for both
header and component items. An automatic item category determination only takes place if
neither field PSTYP nor field PSTYV are filled in segment E1J3P01. The sales document
contains more items after the transfer of IDoc data than were sent in the IDoc. This has to do
with the fact that during the BOM explosion in individual components, new items are generated.
If both header and item materials are sent as mentioned in the second case, the relation
between the two can be created using field UEPOS in segment E1J3P01. Here, the value of the
superior item always refers to the external item number (POSEX) of the header material. We
strongly recommend that you send related components and their respective header material as
groups in the sequence of the individual E1J3P01 segments.
It is possible to send a material as an individual item without reference to a header material,
even if it belongs to a BOM as component. In this case you must not fill field UEPOS.
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The processing of BOMs in multi-store orders per IDoc interface is currently not supported.
Processing of Item Segments
There can generally be one of the following situations during the processing of the item
segments: A material of the following types is sent:
Standard (= non-AFS) Material
AFS material with dimensions
AFS material without dimensions (without a grid)
In the first case a 1:1 ratio exists between the sent E1J3P01 segment and the created
document item. Normally the item contains a delivery schedule line.
In the second case an n:1 relation exists between the sent E1J3P01 segment and the created
document item. The ordered dimensions are first grouped by material numbers and combined to
items with the same material number. Different dimensions of the same material (for the same
recipient) are combined to one item. The individual dimension is reflected in a schedule line on
the document. All the relevant data is "copied" from the item header to the schedule line for the
identification of the individual purchase order items. That means that the external item number
POSEX is not connected to the document item itself, but rather to the schedule line at
dimension level.
In the third case (no grid material) the processing is similar to the standard material without
combining at item level.
Sort Criteria
The grouping of AFS materials and their dimensions is controlled by the following sort criteria:
Material number
Goods recipient
Plant
MSO Mix key
Requested delivery date
Cancellation date
Department
Item Category
If you change one of the criteria, a new document item is created.
The values of field VPREI and NETWR are interpreted as customer-expected price or item
value. The entries are assigned to the condition types EDI1/EDI2 or JED1/JED2. The
assignment to the AFS-specific conditions JED1 and JED2 only takes place, if the condition type
is flagged as dimension-relevant in the IMG.
When transferring the values, remember that the transferred values are checked in the sales
document against the amounts determined by pricing. If there are differences, an incompletion
log for the document is created according to the settings in the IMG. You can not overwrite the
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values that are determined by the pricing with the entries of the IDoc. The transfer of conditions
both at header and item level is not supported by the inbound processing.
3.2.2.4 User Exits in the Incoming Order
A series of customer enhancements are available in the incoming order via the IDoc interface.
To activate the customer enhancement, first create a project. The customer enhancements of
the inbound processing are summarized in the SAP enhancement J_3AEDS0.
3.2.3 Contract
Inbound processing for contracts is implemented using the IDoc interface for the incoming order.
Basically, there is no difference between the data processing and the incoming order process. A
sales document type for the sales document category G (= contract) is to be transferred in the
IDoc as the order type (see Customizing).
Features
The automatic referencing of contracts for contract release orders is controlled using two
customer enhancements (EXIT_SAPMJ3AS_601 and EXIT_SAPMJ3AS_701) (for more
information, see the documentation for the appropriate function modules).
AFS Restrictions
AFS does not support the transfer of additional contract data (table VEDA) using the IDoc
interface.
3.2.3.1 Customizing: Contract
Contracts must be flagged in Customizing as a sales document type for the document category
contracts (G). Choose in Customizing Sales and Distribution Sales Sales
Documents Sales Document Header Define Sales Document Types.
3.2.3.2 Technical Information: Contract
The following document provides descriptions of the functionality of each field and explains how
the essential elements are used. Note that contract handling is almost identical to the method
used when handling incoming orders. This section therefore only details the segments and
fields that are used differently than in incoming orders.
Document Header: Organizational Data (Segment E1EDK14)
Mandatory segment: NO
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Field Short text Explanation
QUALF Organization Indicator Describes the use of the data
sent in field ORGID (for
example 006 for division, 007
for distribution channel, 008 for
sales organization). With the
qualifier 012 the order type
can also be transferred in the
field ORGID.
ORGID Organization Indicator See field QUALF.
The following indicators are processed in the inbound IDoc:
006 Division
007 Distribution Channel
008 Sales Organization
010 Sales Group
012 Order Type
016 Sales Office
019 Purchase Order Type
(SD)
J01 Department
For the creation of contracts the order type flagged as sales document category contract (G) in
Customizing must be transferred with the indicator 012. If the order type is not sent directly with
the IDoc, it can also be changed using the customer enhancement exit_saplj4as_002. The
default setting for the purchase order type (indicator 019) is also DFUE for contracts. Please
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note that the valid purchase order types are to be maintained for each order type in
Customizing. If this assignment does not exist, the error message 00058 is displayed.
Document Header: Date Segment (Segment E1J3K03)
Mandatory segment: NO
Field Short text Explanation
IDDAT Indicator for Date Segment Indicator for the use of the date
/ time entries in the following
fields.
DATUM Date Is transferred to the document
UZEIT Time Is transferred to the document
J_3AQUALF Indicator Indicator for the qualification of
the use of the date. The field is
used for purely informative
reasons and for adding
information to the date. The
permitted value table is
J_3AQUALF.
The following date indicators are relevant for contracts:
006 AFS Cancellation Date
014 Validity start date for outline
agreements
Please note that the AFS cancellation date for contracts is interpreted as the validity end date.
The validity start date (014) and the validity end date (006) are checked by the inbound function.
This means that if one of these dates is in the past (the reference date is the current system
date), the processing terminates with the error message V1437. However, this error only leads
to termination in the first processing of an IDoc (IDoc is set to status 51). If the incorrect IDoc is
processed a second time (for example, with transaction BD87 or report RBDMANI2), the
incorrect date only leads to a warning message which does not interfere with the update of the
data.
If the end date is earlier than the start date, the error message V1444 appears. If this occurs,
please correct the date entries.
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3.2.4 Quotation
Requests for quotations can be sent to the vendors via the IDoc interface. The general
conditions are sent in the IDoc so that the vendor can specifically create a quotation.
3.2.4.1 Technical Information: Quotation
The IDoc outbound processing for quotations is essentially identical to that of the order
confirmation The following exceptions and special features are valid for quotations:
Segment E1EDK02 Document Header Reference Data
Field Short text Explanation
QUALF Reference document indicator For the identification of the subsequent
document number.
BELNR Document number Document number
POSNR Item Number Item number of the document
DATUM Date Document date
UZEIT Time Time of the document
The indicator 004 is used for the quotation number.
This also applies for the item segment E1EDP02.
Segment E1EDP19 Document Item Object Identification
Field Explanation
QUALF IDoc object identification (such as material
number, customer, and so on)
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IDTNR Material identification
KTEXT Short text
MFRPN Manufacturer part number
MFRNR Manufacturer number
The segment is not used in the outbound quotation. The object identification is sent with the
segment E1J3AIM.
Document Item General Data
Field Short text Explanation
POSEX Item Number Item number from a customer order.
ACTION Action code that concerns the item. 000 - item unchanged
001 - item changed
003 - item deleted
PSTYP Item Category One-digit numerical indicator for the
item category. The indicator is
converted into the sales item category
depending on the order type, using the
table EDPST.
KZABS Indicator for the order acknowledgment N/A
requirement
MENGE Quantity Ordered quantity of the item.
Please note: for AFS materials with
dimensions, the quantity ordered is per
dimension.
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MENEE Unit of Measure ISO code of the unit of measure for the
order quantity
BMNG2 Quantity in Price Unit of Measure N/A
PMENE Price Unit of Measure ISO code of the price unit of measure
ABFTZ Agreed Cumulative Quantity N/A
VPREI Price (net) Price per price unit. Please note: for
AFS materials with dimensions, the
price here is per dimension.
PEINH Price Unit Price Unit
NETWR Value of Item (net) Net value. For AFS materials with
dimensions, the value here is per
dimension.
ANETW Absolute Net Value of the Item N/A
SKFBP Discountable amount N/A
NTGEW Net Weight Is copied from the document.
GEWEI Weight Unit ISO code of the weight unit
EINKZ Indicator: More than one schedule line for X, if more than one schedule line exists
the item for the item.
CURCY Currency ISO code for currency
PREIS Gross price N/A
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MATKL Material class Is copied from the document.
UEPOS Superior item in bill of material structures Is copied from the document.
GRKOR Delivery group (items are delivered Is copied from the document.
together)
EVERS Shipping Instruction N/A
BPUMN Denominator for the conversion BPRME N/A
into BME
BPUMZ Numerator for the conversion BPRME into N/A
BME
ABGRU Reason for item rejection Is copied from document item or
schedule line.
ABGRT Description Text for reason for rejection ABGRU
ANTLF Maximum number of permitted partial Is copied from the document.
deliveries per item
FIXMG Delivery date and quantity fixed Is copied from the document.
KZAZU Indicator: order combination N/A
J_3APOSNR Item Number Schedule line number of dimension
J_3AMSOM Equal mix of products in a multi-store order Mix ID for multi-store order.
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J_3ABZUS Requirements grouping Is copied from the document.
J_3ADEPM Department Is copied from the document.
J_3ASPLIT AFS Split indicator Is copied from the document.
J_3ASEAN Season indicator Is copied from the document.
J_3ASIZE AFS Grid Value N/A
J_3ALNGR AFS Line group-ID (schedule lines are Is copied from the document.
delivered together)
J_4KRCAT Requirements Category N/A
J_4KSCAT Stock Category N/A
BRGEW Total Weight Is copied from the document item
VOLUM Volume N/A
VOLEH Volume Unit N/A
J_3AVASIT VAS Item values ticketing/labeling (E), Is copied from the document.
packing (V), special service (S)
J_3AEBTYP Order confirmation category N/A
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J_3AMSOF AFS Multi-store order counter for partner N/A
PSTYV Item category sales document N/A
EMPST Receiving point Is copied from the document item
ABTNR Department number N/A
ABRVW Usage indicator N/A
WERKS Plant N/A
LPRIO Delivery priority N/A
LPRIO_BEZ Description N/A
ROUTE Route N/A
ROUTE_BEZ Description N/A
LGORT Storage location N/A
VSTEL Shipping point N/A
DELCO Agreed delivery time N/A
MATNR Material identification N/A
In contrast to the order confirmation, the dimension values and category values are not
transferred in segment E1J3P01 (J_3ASIZE, J_4KRCAT, J_4KSCAT) in the inbound quotation.
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3.2.5 Order Change
The same special features and restrictions that apply to the incoming sales order processing via
EDI apply here. In addition, please note that AFS does not support an order change via IDoc for
multi-store orders (MSO) and for value-added service (VAS) data.
AFS Restrictions
A change in MSOs and in orders with VAS data via IDoc is not supported.
Conditions in the incoming sales order cannot be changed at the header level, item
level or dimension level. Please also read the documentation of the segments
E1EDK04, E1EDK05, E1EDP04, E1EDP05.
AFS does not support changes to the material number or the dimension of an already
existing stock keeping unit (SKU). SKUs can only be flagged with one deletion indicator.
AFS does not support adding individual components by means of an order change IDoc
(ORDCHG) to a bill of material (BOM) that has already been exploded in a sales
document.
3.2.5.1 Customizing: Order Change
Basically the same settings are valid as for the incoming orders.
A partner profile and inbound parameters for the output type ORDCHG must be maintained
(transaction WE20) for the partner.
3.2.6 Order Confirmation
All the dimensions of an AFS material (= schedule lines of the sales document) are considered
items in the outbound processing of the order confirmation. This means that for each dimension
there is one item segment E1J3P01 with corresponding subsegments.
General Data for the Order Confirmation (Segment E1J3P01)
Field Short text Explanation
POSEX Item Number Item number from a customer order.
ACTION Action code that concerns the item. 000 - item unchanged
001 - item changed
003 - item deleted
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PSTYP Item Category One-digit numerical indicator for the
item category. The indicator is
converted into the sales item category
depending on the order type, using the
table EDPST.
KZABS Indicator for the order acknowledgment N/A
requirement
MENGE Quantity Ordered quantity of the item.
For AFS materials with dimensions, the
ordered quantity here is per dimension.
MENEE Unit of Measure ISO code of the unit of measure for the
order quantity
BMNG2 Quantity in Price Unit of Measure N/A
PMENE Price Unit of Measure ISO code of the price unit of measure
ABFTZ Agreed Cumulative Quantity N/A
VPREI Price (net) Price per price unit. For AFS materials
with dimensions, the price here is per
dimension.
PEINH Price Unit Price Unit
NETWR Value of Item (net) Net value. For AFS materials with
dimensions, the value here is per
dimension.
ANETW Absolute Net Value of the Item N/A
SKFBP Discountable amount N/A
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NTGEW Net Weight - is copied from the document-
GEWEI Weight Unit ISO code of the weight unit
EINKZ Indicator: More than one schedule line for X, if more than one schedule line exists
the item for the item.
CURCY Currency ISO code for currency
PREIS Gross price N/A
MATKL Material class - is copied from the document-
UEPOS Superior item in bill of material structures - is copied from the document-
GRKOR Delivery group (items are delivered - is copied from the document-
together)
EVERS Shipping Instruction N/A
BPUMN Denominator for the Conversion BPRME N/A
into BME
BPUMZ Numerator for the Conversion BPRME into N/A
BME
ABGRU Reason for item rejection Is copied from document item or
schedule line.
ABGRT Description Text for reason for rejection ABGRU
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ANTLF Maximum number of permitted partial - is copied from the document-
deliveries per item
FIXMG Delivery date and quantity fixed - is copied from the document-
KZAZU Indicator: order combination N/A
J_3APOSNR Item Number Schedule line number of dimension
J_3AMSOM Equal mix of products in a multi-store order Mix key for multi-store order.
J_3ABZUS Requirements grouping - is copied from the document-
J_3ADEPM Department - is copied from the document-
J_3ASPLIT AFS Split indicator - is copied from the document-
J_3ASEAN Season indicator - is copied from the document-
J_3ASIZE AFS Grid Value - is copied from the document-
J_3ALNGR AFS Line group-ID (schedule lines are - is copied from the document-
delivered together)
J_4KRCAT Requirements Category - is copied from the document-
J_4KSCAT Stock Category The stock category is converted from
the requirements category
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BRGEW Total Weight Is copied from the document item
VOLUM Volume N/A
VOLEH Volume Unit N/A
J_3AVASIT VAS Item values ticketing/labeling (E), - is copied from the document-
packing (V), special service (S)
J_3AEBTYP Order confirmation category N/A
J_3AMSOF AFS Multi-store order counter for partner N/A
PSTYV Item category sales document N/A
EMPST Receiving point Is copied from the document item
ABTNR Department number N/A
ABRVW Usage indicator N/A
WERKS Plant N/A
LPRIO Delivery priority N/A
LPRIO_BEZ Description N/A
ROUTE Route N/A
ROUTE_BEZ Description N/A
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LGORT Storage location N/A
VSTEL Shipping point N/A
DELCO Agreed delivery time N/A
MATNR Material identification N/A
The output sequence of E1J3P01 segments depends on the sorting within the sales document
(item number + schedule line number) and not on the sequence of the order receipt according
to the external item number. Therefore, due to the internal sort and grouping logic of the
inbound processing, an outbound IDoc can have a different sequence of items or schedule lines
than the corresponding inbound document.
Document Header: General Data (Segment E1EDK01)
Field Short text Explanation
ACTION Action code that concerns the entire EDI 000 = order unchanged
message
004 = order changed
kzabs Order acknowledgment requirement indicator N/A
CURCY Currency code ISO currency code for the entire
document
HWAER EDI local currency N/A
WKURS Exchange rate Exchange rate from document
header
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ZTERM Term of payment Term of payment from document
header
kundeuinr VAT registration number N/A
eigenuinr VAT registration number N/A
BSARt Document type Order type from order header
BELNR Document number Order number
ntgew Net Weight N/A
brgew Gross weight N/A
gewei Weight Unit N/A
fkart_rl Remuneration list type N/A
ABLAD Unloading point N/A
BSTZD Order number addition of customer Order number of customer
VSART Shipping condition Shipping condition from order
header
VSART_BEZ Description of shipping type Description for shipping condition
REcipnt_no Number of recipient Customer number of the ordering
party
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kzazu Indicator: order combination - is copied from the document-
autlf Complete delivery indicator - is copied from the document-
augru Order reason - is copied from the document-
augru_bez Description order reason - is copied from the document-
abrvw - is copied from the document-
abrvw_bez - is copied from the document-
fktyp Billing category
lifsk Delivery note block - is copied from the document-
lifsk_bez Description: delivery note block - is copied from the document-
empst Receiving point - is copied from the document-
abtnr Department number N/A
delco Agreed delivery time N/A
wkurs_m Rate with indirect quotation N/A
3.2.7 IDoc Error Handling for Inbound IDocs
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Using the IDoc interface to post document data can result in incorrect IDocs. You must check
and correct the IDocs before they are posted again. Using the program described here, you can
edit incorrect IDocs and post them again. A typical example is when sales orders are posted
using the IDoc interface (logical message ORDERS).
Features
If an error occurs in the IDoc inbound processing, a workflow task is triggered and the associate
responsible receives a work item in their inbox. The responsible associate is defined in the
partner profile. If you run a workitem, the IDoc is displayed and it can be edited and reposted.
The most important functions are:
Search Function for Entire IDoc and Flagging of Incorrect Segments
Using the standard search function (Ctrl + F) any character string can be searched for
throughout the entire IDoc. By doing this, incorrect segments can be found more quickly
in larger IDocs. If the error occurs in the IDoc inbound module, the incorrect segments are
highlighted in red.
Editing of the IDoc Data Records
By clicking on the number of a segment, all segment fields can be edited. A segment field
can be edited by clicking on the value of that field.
Display of all Status Records for an IDoc
Change/Display of the Control Record
Reserving an IDoc for Deletion (Status 68)
Processing the IDoc
After the IDoc has been edited, it can be processed as a job either in the foreground or in
the background. After the IDoc has been successfully processed, the work item is deleted
from the associates inbox.
The new IDoc error handling function is only delivered for the ORDERS inbox
(inbound sales orders in SD). You can also use the IDoc error handling function for
other inbound IDocs with the corresponding Customizing and enhancements (new
business object type).
AFS Special Features
An incorrect ORDERS IDoc cannot be processed online because the ORDERS inbox does not
run using Call Transaction as it does in the standard.
A new business object type, /AFS/ORDER, has been generated. This object type has a new
method AFSIDocOrders.ErrorHandling.
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A new standard task, TS80207903, has been created that calls object type /AFS/ORDER with
method AFSIDocOrders.ErrorHandling.
Customer Enhancements (User Exits)
All customer enhancements used in the inbound function modules can be used.
3.2.8 Invoice
The invoice IDoc can be used for EDI communication and for the ALE scenario Stock Transfers
Between Distributed Systems.
Features
An E1J3P01 segment is created in the IDoc for each SKU in the invoice. The net and gross
prices are always calculated at SKU level and are independent of the billing type (billing at SKU
level or item level).
Two billing types can be used in the application:
Billing at SKU Level
Billing at Item Level
Billing at SKU Level
If charges or discounts are defined at document item level, they are valid for all the affected
SKUs. If this is the case, the charges are distributed among the SKUs.
One document item with two SKUs, SKU 1 with a quantity of 5 and a net value USD 50, and
SKU 2 with a quantity of 10 and a net value of USD150. The net value at item level is USD20.
This results in a net value of USD56.67 for SKU 1 and USD163.33 for SKU 2.
Billing at Item Level
In this case, the IDoc also contains SKU net values.
A document item with two SKUs, SKU 1 with a quantity of 5, and SKU 2 with a quantity of 10.
If the prices and charges are defined at item level and the net value at item level is USD150, the
result in the IDoc is a net value of USD50 for SKU 1 and USD100 for SKU 2.
Handling SKUs
If the material is an AFS material, VAS data is also sent to each SKU.
Handling Categories
If the Stock Transfer Between Distributed Systems scenario is used, requirement and stock
category data is sent to each SKU.
AFS Restrictions
AFS only supports logistical invoice verification. Other scenarios that include FI invoices are not
supported by AFS.
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3.2.8.1 Customizing: Invoice
Logical Message: INVOIC
Basic type: /AFS/INVOIC02
Message type: RD00
Partner function: KU
Process code: SD09 (outbound)
To send out conditions in segment E1EDP05, you must check the print indicator in the pricing
procedure for the condition type.
3.2.8.2 Technical Information: Invoices
Additional segments and segment fields are to be sent with AFS-specific information.
Segment E1J3P01
Field Description Comments / Remarks
J_3APOSNR Item number Number of the item in the current document It
is used to uniquely identify the item.
J_3ADEPM Department indicates the department for which the
customer ordered the goods. It can be used for
printing on labels and documents.
J_3ASIZE Grid Value
J_3ALNGR AFS Line Group indicator Line Group indicator specified several schedule
lines for one delivery
J_4KRCAT Requirement Category Indicates additional information about type of
requirement
J_4KSCAT Stock category Category assigned to a stockable item.
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Segment E1J3AIT - AFS IDoc: VAS Ticketing / Labelling
Segment Field Description Comments / Remarks
J_3ASTORE MSO Stores MSO Stores from J_3AVATL
J_3ATLTYP VAS Ticketing/Label indicates which type of ticket or label is used
Type
J_3ATLMAT VAS Ticketing/Labelling Value added service tick./label. material
Material
J_3ACHARC VAS Charge Code Select charge code if you want to charge the
customer for value added services. Depending
on the setup of the condition records, this could
then be an absolute or percentage based
surcharge
J_3AFIELD1 VAS Field 1 for Free Use by Customer
J_3AFIELD2 VAS customer defined field 2
J_3AFIELD3 VAS customer defined field 3
J_3AVASPQ Quantity
J_3AVASPO VAS generated item number
J_3AVASETE VAS generated schedule line number
Segment E1J3AIX - VAS Ticketing / Labelling Text
Segment Field Description Comments / Remarks
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J_3ATLTXT Additional Text for Description or additional information can be
Ticketing/Labelling maintained for VAS Ticketing / Labeling as
additional text field.
J_3ATLORD VAS Text1 J_3ATLORD from J_3AVATLX
J_3ATLITEM VAS Text1 J_3ATLITEM from J_3AVATLX
J_3ATLSIZE VAS Text1 J_3ATLSIZE from J_3AVATLX
Segment E1J3AIP - AFS IDoc: VAS Packing
Segment Field Description Comments / Remarks
J_3ASTORE MSO Stores MSO Stores from J_3AVAP
J_3APTYP VAS Packing Type Type of packing material
J_3APMAT VAS Packing Material Value added service packing material.
J_3ACHARC VAS Charge Code Select charge code if you want to charge the
customer for value added services. Depending
on the setup of the condition records, this could
then be an absolute or percentage based
surcharge.
J_3AINCREM VAS Packing Increment Quantity that can be packed into the packaging
J_3AMIXID Mix Indicator Group for Indicates whether and how packaging can pack
VAS Packing Types items, sizes, colors etc. together. This is an
information only field.
J_3AFIELD1 VAS Field 1 for Free Use by Customer
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J_3AFIELD2 VAS customer defined field 2
J_3AFIELD3 VAS customer defined field 3
J_3AVASPQ Quantity VAS Processed Quantity
J_3AVASPO VAS generated item J_3AVASPO from J_3AVAP
number
J_3AVASETE VAS generated schedule J_3AVASETE from J_3AVAP
line number
Segment E1J3AIS - AFS IDoc: VAS Special Services
Segment Field Description Comments / Remarks
J_3ASTORE MSO Stores MSO Stores from J_3AVASSO
J_3ASSTYP VAS Special Services Indicates the type of special service
Type
J_3ASSMAT VAS Special Services Description of material used for Special
Material Services in VAS
J_3ACHARC VAS Charge Code
J_3AFIELD1 VAS Field 1 for Free Use by Customer
J_3AFIELD2 VAS customer defined field 2
J_3AFIELD3 VAS customer defined field 3
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J_3AVASPQ Quantity VAS Processed Quantity
J_3AUPDKZ Update indicator
J_3AVASPO VAS generated item
number
J_3AVASETE VAS generated schedule
line number
3.3 Materials Management (MM)
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The following sections contain information on the area of Materials Management.
3.3.1 Purchasing
The following table shows an overview of the supported document types, their assigned logical
message, and the IDoc type to be used.
Remember that this documentation always refers to the most recent version of an IDoc type,
unless specified otherwise. We therefore urgently recommend that you use the most recent
version of an IDoc type for the respective document type.
Document type Direction Logical IDoc Type Output type Process
Message Code
Request for Outbound REQOTE /AFS/ORDERS04 NEU (new) ME12
Quotation
Purchase Order Outbound ORDERS /AFS/ORDERS04 NEU (new) ME10
Purchase Order Outbound ORDCHG /AFS/ORDERS04 NEU (new) ME11
Change
Purchase Order Receipt ORDRSP /AFS/ORDERS04 ORDR
Confirmation
Contracts Outbound BLAORD /AFS/BLAORD03 J3AV /AFS/ME15
Contract Outbound BLAOCH /AFS/BLAORD03 J3AV /AFS/ME16
Change
Delivery Receipt DESADV /AFS/DELVRY02 DELS
Announcement
Invoice Receipt Receipt INVOIC /AFS/INVOIC02 INVL
3.3.2 Request for Quotation
SAP AFS Page 72
A request for quotation consists of a header and items.
Request for quotation header
Contains general information on the request for quotation such as the vendor address.
Items
Contain the total quantities and delivery dates of the requested materials or services.
Schedule line
Contains AFS data such as grid values and categories.
In contrast to other purchasing documents, you cannot enter an account assignment in the
request for quotation.
3.3.2.1 Technical Information: Request for Quotation
(Purchasing)
Technical Description of the IDoc Type
Document type Direction Logical IDoc Type Output type Process
Message Code
Request for Outbound REQOTE /AFS/ORDERS04 NEU (new) ME12
Quotation
AFS-Specific Fields for the Request for Quotation
Segment Field Explanation Origin
E1J3K03 IDDAT AFS Indicator for IDoc date segment
E1J3K03 DATUM IDoc: Date
001: Purchase order date EKKO-BEDAT
003: Requested delivery date EKKO-EINDT
004: Delivery date EKKO-EINDT
008: Final date for application EKKO-BWBDT
009: Deadline for submission of quotations EKKO-ANGDT
010: Quotation Date EKKO-IHRAN
SAP AFS Page 73
012: IDoc creation date SY-DATLO
013: Binding period for quotation (valid to) EKKO-BNDDT
014: Validity start date for outline agreement or request EKKO-KDATB
for quotation
EKKO-KDATE
015: Validity end date for outline agreement or request
for quotation
E1J3P01 POSEX Item Number EKPO-EBELP
PSTYP Item Category EKPO-PSTYP
KZABS Indicator for the order acknowledgment requirement EKPO-KZABS
MENGE Quantity EKPO-KTMNG or
EKET-MENGE
MENEE Unit of Measure EKPO-MEINS
BMNG2 Quantity in Price Unit of Measure EKPO-KTMNG
PMENE Price Unit of Measure EKPO-BPRME
BPUMN Denominator for the conversion BPRME into BME EKPO-BPUMN
BPUMZ Numerator for the conversion BPRME into BME EKPO-BPUMZ
ABFTZ Agreed Cumulative Quantity EKPO-ABFTZ
VPREI Price (net) EKPO-NETPR or KOMV-
KBETR
SAP AFS Page 74
PEINH Price Unit EKPO-PEINH
NETWR Value of Item (net) EKPO-NETWR o.
KOMV-KWERT
AENTW Absolute Net Value of the Item EKPO-NETWR
NTGEW Net Weight EKPO-NTGEW
GEWEI Weight Unit EKPO-GEWEI
MATKL IDoc Material Class EKPO-MATKL
EVERS Shipping Instruction EKPO-EVERS
BRGEW Total Weight EKPO-BRGEW
VOLUM Volume EKPO-VOLUM
VOLEH Volume Unit EKPO-VOLEH
J_3APOSNR Item Number EKET-ETENR
J_3ASIZE AFS Grid Value EKET-J_3ASIZE
J_4KRCAT Requirements Category EKET-J_4KSCAT
J_4KSCAT Stock Category EKET-J_4KSCAT
SAP AFS Page 75
E1J3AIM J_3AOBIDQF AFS IDoc object identification (material number,...)
J_3ASIZE AFS grid value EKET-J_3ASIZE
J_3AIDTNR IDoc material identification
001: Customer material number EKPO-EMATN
002: Vendor material number EKET-J_3AVEMA
003: International article number (EAN) EKET-J_3AVIEAN
004: Universal Product Code UPC EKET-J_3AVIEAN
005: Universal Commercial Code UCC EKET-J_3AUCCMR
J_3AKTEXT IDoc short text EKPO-TXZ01
J_3AKRCAT Requirements Category
J_3AKSCAT Stock Category EKET-J_4KSCAT
E1EDPO02 QUALF IDoc indicator reference document
BELNR IDoc document number
J30: ALE Identifier EKET-/AFS/ALE_ID.
E1J3P03 IDDAT AFS indicator for IDoc date segment
DATUM IDoc: Date
003: Requested delivery date EKPO-J_3ADAT
004: Delivery date EKPO-J_3ADAT
009: Deadline for submission of quotations EKPO-AGDAT
SAP AFS Page 76
016: Reconciliation date for agreed cumulative quantity EKPO-ABDAT
017: First firm/trade-off zone SY-DATLO+EKPO-ETFZ1
018: Second firm/trade-off zone SY-DATLO+EKPO-ETFZ2
E1EDP19 QUALF IDoc object identification (for example, customer
material number)
001: Customer material number
002: Vendor material number
IDTNR IDoc material identification
EKET-J_3AVEMA
EKPO-IDNLF
EKPO-MATNR
EKPO-EMATN
3.3.3 Purchase Order
The sold-to party can send the expected prices in the IDoc at the schedule line level. To do so,
the pricing condition categories JED1 and JED2 must be maintained in the price determination
schema
3.3.3.1 Technical Information: Purchase Order (Purchasing)
Technical Description of the IDoc Type
Document type Direction Logical IDoc Type Output type Process
Message Code
Purchase Order Outbound ORDERS /AFS/ORDERS04 NEU (new) ME10
AFS-Specific Fields for the Purchase Order
SAP AFS Page 77
Segment Field Explanation Origin
E1J3K03 IDDAT AFS Indicator for IDoc date segment
E1J3K03 DATUM IDoc: Date
001: Purchase order date EKKO-BEDAT
003: Requested delivery date EKKO-EINDT
004: Delivery date EKKO-EINDT
008: Final date for application EKKO-BWBDT
009: Deadline for submission of quotations EKKO-ANGDT
010: Quotation Date EKKO-IHRAN
012: IDoc creation date SY-DATLO
013: Binding period for quotation (valid to) EKKO-BNDDT
014: Validity start date for outline agreement or request for EKKO-KDATB
quotation
EKKO-KDATE
015: Validity end date for outline agreement or request for
quotation
E1J3P01 POSEX Item Number EKPO-EBELP
PSTYP Item Category EKPO-PSTYP
KZABS Indicator for the order acknowledgment requirement EKPO-KZABS
MENGE Quantity EKPO-KTMNG or
EKET-MENGE
MENEE Unit of Measure EKPO-MEINS
SAP AFS Page 78
BMNG2 Quantity in Price Unit of Measure EKPO-KTMNG
PMENE Price Unit of Measure EKPO-BPRME
BPUMN Denominator for the conversion BPRME into BME EKPO-BPUMN
BPUMZ Numerator for the conversion BPRME into BME EKPO-BPUMZ
ABFTZ Agreed Cumulative Quantity EKPO-ABFTZ
VPREI Price (net) EKPO-NETPR or KOMV-
KBETR
PEINH Price Unit EKPO-PEINH
NETWR Value of Item (net) EKPO-NETWR or
KOMV-KWERT
AENTW Absolute Net Value of the Item EKPO-NETWR
NTGEW Net Weight EKPO-NTGEW
GEWEI Weight Unit EKPO-GEWEI
MATKL IDoc Material Class EKPO-MATKL
EVERS Shipping Instruction EKPO-EVERS
BRGEW Total Weight EKPO-BRGEW
SAP AFS Page 79
VOLUM Volume EKPO-VOLUM
VOLEH Volume Unit EKPO-VOLEH
J_3APOSNR Item Number EKET-ETENR
J_3ASIZE AFS Grid Value EKET-J_3ASIZE
J_4KRCAT Requirements Category EKET-J_4KSCAT
J_4KSCAT Stock Category EKET-J_4KSCAT
E1J3AIM J_3AOBIDQF AFS IDoc object identification (material number,...)
J_3ASIZE AFS Grid Value EKET-J_3ASIZE
J_3AIDTNR IDoc material identification
001: Customer material number EKPO-EMATN
002: Vendor material number EKET-J_3AVEMA
003: International article number (EAN) EKET-J_3AVIEAN
004: Universal Product Code UPC EKET-J_3AVIEAN
005: Universal Commercial Code UCC EKET-J_3AUCCMR
J_3AKTEXT IDoc short text EKPO-TXZ01
J_3AKRCAT Requirements Category
J_3AKSCAT Stock Category EKET-J_4KSCAT
SAP AFS Page 80
E1EDP02 QUALF IDoc indicator reference document
BELNR IDoc document number
J30: ALE Identifier EKET-/AFS/ALE_ID.
E1J3P03 IDDAT AFS Indicator for IDoc date segment
DATUM IDoc: Date
003: Requested delivery date EKPO-J_3ADAT
004: Delivery date EKPO-J_3ADAT
009: Deadline for submission of quotations EKPO-AGDAT
016: Reconciliation date for agreed cumulative quantity EKPO-ABDAT
017: First firm/trade-off zone SY-DATLO+EKPO-ETFZ1
018: Second firm/trade-off zone SY-DATLO+EKPO-ETFZ2
E1EDP19 QUALF IDoc object identification (for example, customer material
number)
001: Customer material number
002: Vendor material number
IDTNR IDoc material identification
EKET-J_3AVEMA or
EKPO-IDNLF
EKPO-MATNR or
EKPO-EMATN
3.3.4 Purchase Order Change
SAP AFS Page 81
Changes in a purchase order item are flagged using the Action Flag in segment E1J3P01. Only
the changed schedule lines or all the schedule lines of the relevant item are in the IDoc. If a
change in the schedule line affects the item, all schedule lines will be sent.
The following changes are possible at header level:
Header texts
The following changes are possible at item level:
Terms of delivery
Delivery and packing information
Material text
Item texts
The following changes are possible at schedule line level:
Purchase order quantity
Requested delivery date
Dimension
Category
Tolerances are checked in the sequence schedule line, line, document.
3.3.4.1 Customizing: Purchase Order Change (Purchasing)
Special Customizing for Individual Messages: Purchase Order Change
In the case of ALE, you must also generate an E1EDP02 segment for deleted schedule lines
that contains the ALE-IDs of the deleted schedule lines. To do this, you must regenerate the
change document so that it also logs the changes made to the ALE-ID. You do this using
transaction SCDO for the object BELEG.
You must make sure that the flag Doc. for individual fields at delete is set. In addition, table
T166C must contain the entry EKET /AFS/ALEID. You can maintain this in Customizing.
3.3.4.2 Technical Information: Purchase Order Change
(Purchasing)
Technical Description of the IDoc Type
Document type Direction Logical IDoc Type Output type Process Code
Message
SAP AFS Page 82
Purchase Order Outbound ORDCHG /AFS/ORDERS04 NEU (new) ME11
Change
AFS-Specific Fields for the Purchase Order Change
Segment Field Explanation Origin
E1J3K03 IDDAT AFS Indicator for IDoc date segment
E1J3K03 DATUM IDoc: Date
001: Purchase order date EKKO-BEDAT
003: Requested delivery date EKKO-EINDT
004: Delivery date EKKO-EINDT
008: Final date for application EKKO-BWBDT
009: Deadline for submission of quotations EKKO-ANGDT
010: Quotation Date EKKO-IHRAN
012: IDoc creation date SY-DATLO
013: Binding period for quotation (valid to) EKKO-BNDDT
014: Validity start date for outline agreement or request for EKKO-KDATB
quotation
EKKO-KDATE
015: Validity end date for outline agreement or request for
quotation
E1J3P01 POSEX Item Number EKPO-EBELP
PSTYP Item Category EKPO-PSTYP
KZABS Indicator for the order acknowledgment requirement EKPO-KZABS
MENGE Quantity EKPO-KTMNG or
SAP AFS Page 83
EKET-MENGE
MENEE Unit of Measure EKPO-MEINS
BMNG2 Quantity in Price Unit of Measure EKPO-KTMNG
PMENE Price Unit of Measure EKPO-BPRME
BPUMN Denominator for the conversion BPRME into BME EKPO-BPUMN
BPUMZ Numerator for the conversion BPRME into BME EKPO-BPUMZ
ABFTZ Agreed Cumulative Quantity EKPO-ABFTZ
VPREI Price (net) EKPO-NETPR or KOMV-
KBETR
PEINH Price Unit EKPO-PEINH
NETWR Value of Item (net) EKPO-NETWR or KOMV-
KWERT
AENTW Absolute Net Value of the Item EKPO-NETWR
NTGEW Net Weight EKPO-NTGEW
GEWEI Weight Unit EKPO-GEWEI
MATKL IDoc Material Class EKPO-MATKL
EVERS Shipping Instruction EKPO-EVERS
SAP AFS Page 84
BRGEW Total Weight EKPO-BRGEW
VOLUM Volume EKPO-VOLUM
VOLEH Volume Unit EKPO-VOLEH
J_3APOSNR Item Number EKET-ETENR or EKPO-
AFS_POSNR
J_3ASIZE AFS grid value EKET-J_3ASIZE
J_4KRCAT Requirements Category EKET-J_4KSCAT
J_4KSCAT Stock Category EKET-J_4KSCAT
E1J3AIM J_3AOBIDQF AFS IDoc object identification (material number,...)
J_3ASIZE AFS grid value EKET-J_3ASIZE
J_3AIDTNR IDoc material identification
001: Customer material number EKPO-EMATN
002: Vendor material number EKET-J_3AVEMA
003: International article number (EAN) EKET-J_3AVIEAN
004: Universal Product Code UPC EKET-J_3AVIEAN
005: Universal Commercial Code UCC EKET-J_3AUCCMR
J_3AKTEXT IDoc short text EKPO-TXZ01
SAP AFS Page 85
J_3AKRCAT Requirements Category
J_3AKSCAT Stock Category EKET-J_4KSCAT
E1EDP02 QUALF IDoc indicator reference document
BELNR IDoc document number
J30: ALE Identifier EKET-/AFS/ALE_ID.
E1J3P03 IDDAT AFS Indicator for IDoc date segment
DATUM IDoc: Date
003: Requested delivery date EKPO-J_3ADAT
004: Delivery date EKPO-J_3ADAT
009: Deadline for submission of quotations EKPO-AGDAT
016: Reconciliation date for agreed cumulative quantity EKPO-ABDAT
017: First firm/trade-off zone SY-DATLO+EKPO-ETFZ1
018: Second firm/trade-off zone SY-DATLO+EKPO-ETFZ2
E1EDP19 QUALF IDoc object identification (for example, customer material
number)
001: Customer material number
002: Vendor material number
IDTNR IDoc material identification
EKET-J_3AVEMA or
EKPO-IDNLF
EKPO-MATNR or
SAP AFS Page 86
EKPO-EMATN
3.3.5 Order Confirmation
The confirmation with the confirmation category AB (standard, hardcoded) is integrated in the
order based on various checks. Other keys are allowed but unlike AB are not supported.
If a vendor initially sends a partial confirmation for only two schedule lines for an item that has
three schedule lines, you can expect further order confirmations. As soon as another partial
confirmation arrives via EDI, all of the old confirmations will be deleted that have
the same confirmation category and have been entered via EDI. All of the old data is replaced
by the data of the current confirmation.
In order to uniquely identify an item/schedule line in a purchase order, you need the following
information:
ALE-ID E1EDP02: QUALF (J30) BELNR(ALE-ID) or
Item E1EDP02: QUALF (001) ZEILE(Item) BELNR (Document) and
Schedule line E1J3P01: J_3APOSNR (schedule line)
All of the available material-specific data (for example, grid value, category).
If the ALE ID, item, and schedule line are not completely available, it may not be possible to
assign a confirmation to a purchase order/item/schedule line.
In texts in the shipping notification, an ,& must be used as a placeholder for the shipping
notification number in the segment E1TXTH8.
AFS Restrictions
Order Confirmation
If schedule lines have been deleted from a purchase order, the relevant confirmation will not be
deleted in the case of ALE/EDI. You might have to delete these manually from the order.
3.3.5.1 Technical Information: Order Confirmation
(Purchasing)
Technical Description of the IDoc Type
Document type Direction Logical Message IDoc Type Output type Process Code
SAP AFS Page 87
Purchase Order Inbound ORDRSP /AFS/ORDERS04 ORDR
Confirmation
AFS-Specific Fields for Order Confirmation
Segment Field Explanation Origin
E1J3K03 IDDAT AFS Indicator for IDoc date segment
E1J3K03 DATUM IDoc: Date
001: Purchase order date EKKO-BEDAT
003: Requested delivery date EKKO-EINDT
004: Delivery date EKKO-EINDT
008: Final date for application EKKO-BWBDT
009: Deadline for submission of quotations EKKO-ANGDT
010: Quotation Date EKKO-IHRAN
012: IDoc creation date SY-DATLO
013: Binding period for quotation (valid to) EKKO-BNDDT
014: Validity start date for outline agreement or request for EKKO-KDATB
quotation
EKKO-KDATE
015: Validity end date for outline agreement or request for
quotation
E1J3P01 POSEX Item Number EKPO-EBELP
PSTYP Item Category EKPO-PSTYP
KZABS Indicator for the order acknowledgment requirement EKPO-KZABS
MENGE Quantity EKPO-KTMNG or EKET-
SAP AFS Page 88
MENGE
MENEE Unit of Measure EKPO-MEINS
BMNG2 Quantity in Price Unit of Measure EKPO-KTMNG
PMENE Price Unit of Measure EKPO-BPRME
BPUMN Denominator for the conversion BPRME into BME EKPO-BPUMN
BPUMZ Numerator for the conversion BPRME into BME EKPO-BPUMZ
ABFTZ Agreed Cumulative Quantity EKPO-ABFTZ
VPREI Price (net) EKPO-NETPR or KOMV-
KBETR
PEINH Price Unit EKPO-PEINH
NETWR Value of Item (net) EKPO-NETWR or KOMV-
KWERT
AENTW Absolute Net Value of the Item EKPO-NETWR
NTGEW Net Weight EKPO-NTGEW
GEWEI Weight Unit EKPO-GEWEI
MATKL IDoc Material Class EKPO-MATKL
EVERS Shipping Instruction EKPO-EVERS
SAP AFS Page 89
BRGEW Total Weight EKPO-BRGEW
VOLUM Volume EKPO-VOLUM
VOLEH Volume Unit EKPO-VOLEH
J_3APOSNR Item Number EKET-ETENR
J_3ASIZE AFS grid value EKET-J_3ASIZE
J_4KRCAT Requirements Category EKET-J_4KSCAT
J_4KSCAT Stock Category EKET-J_4KSCAT
E1J3AIM J_3AOBIDQF AFS IDoc object identification (material number,...)
J_3ASIZE AFS grid value EKET-J_3ASIZE
J_3AIDTNR IDoc material identification
001: Customer material number EKPO-EMATN
002: Vendor material number EKET-J_3AVEMA
003: International article number (EAN) EKET-J_3AVIEAN
004: Universal Product Code UPC EKET-J_3AVIEAN
005: Universal Commercial Code UCC EKET-J_3AUCCMR
J_3AKTEXT IDoc short text EKPO-TXZ01
SAP AFS Page 90
J_3AKRCAT Requirements Category
J_3AKSCAT Stock Category EKET-J_4KSCAT
E1EDP02 QUALF IDoc indicator reference document
BELNR IDoc document number
J30: ALE Identifier EKET-/AFS/ALE_ID.
E1J3P03 IDDAT AFS Indicator for IDoc date segment
DATUM IDoc: Date
003: Requested delivery date EKPO-J_3ADAT
004: Delivery date EKPO-J_3ADAT
009: Deadline for submission of quotations EKPO-AGDAT
016: Reconciliation date for agreed cumulative quantity EKPO-ABDAT
017: First firm/trade-off zone SY-DATLO+EKPO-ETFZ1
018: Second firm/trade-off zone SY-DATLO+EKPO-ETFZ2
E1EDP19 QUALF IDoc object identification (for example, customer material
number)
001: Customer material number
002: Vendor material number
IDTNR IDoc material identification
EKET-J_3AVEMA or
EKPO-IDNLF
EKPO-MATNR or
SAP AFS Page 91
EKPO-EMATN
3.3.6 Contracts
Condition category J3AV is a copy of condition category VNEU delivered in the standard
system. VNEU uses a processing program defined by SAP, whereas J3AV uses the general
processing program RSNASTED. Both condition categories are integrated in message
determination schema RMBEV1.
3.3.6.1 Technical Information: Contracts (Purchasing)
Technical Description of the IDoc Type
Document type Direction Logical Message IDoc Type Output type Process Code
Contract Outbound BLAORD /AFS/BLAORD03 J3AV /AFS/ME15
AFS-Specific Fields for Contracts
Segment Field Explanation Origin
E1J3P01 POSEX Item Number EKPO-EBELP
PSTYP Item Category EKPO-PSTYP
KZABS Indicator for the order acknowledgment EKPO-KZABS
requirement
MENGE Quantity EKPO-KTMNG or
EKET-MENGE
MENEE Unit of Measure EKPO-MEINS
SAP AFS Page 92
BMNG2 Quantity in Price Unit of Measure EKPO-KTMNG
PMENE Price Unit of Measure EKPO-BPRME
BPUMN Denominator for the conversion BPRME into EKPO-BPUMN
BME
BPUMZ Numerator for the conversion BPRME into BME EKPO-BPUMZ
ABFTZ Agreed Cumulative Quantity EKPO-ABFTZ
VPREI Price (net) EKPO-NETPR or
KOMV-KBETR
PEINH Price Unit EKPO-PEINH
NETWR Value of Item (net) EKPO-NETWR or
KOMV-KWERT
AENTW Absolute Net Value of the Item EKPO-NETWR
NTGEW Net Weight EKPO-NTGEW
GEWEI Weight Unit EKPO-GEWEI
MATKL IDoc Material Class EKPO-MATKL
EVERS Shipping Instruction EKPO-EVERS
BRGEW Total Weight EKPO-BRGEW
SAP AFS Page 93
VOLUM Volume EKPO-VOLUM
VOLEH Volume Unit EKPO-VOLEH
J_3APOSNR Item Number EKET-ETENR
J_3ASIZE AFS grid value EKET-J_3ASIZE
J_4KRCAT Requirements Category EKET-J_4KSCAT
J_4KSCAT Stock Category EKET-J_4KSCAT
3.3.7 Contract Change
Condition category J3AV is a copy of condition category VNEU delivered in the standard
system. VNEU uses a processing program defined by SAP, whereas J3AV uses the general
processing program RSNASTED. Both condition categories are integrated in message
determination schema RMBEV1.
3.3.7.1 Technical Information: Contract Change (Purchasing)
Technical Description of the IDoc Type
Document type Direction Logical IDoc Type Output type Process Code
Message
Contract Outbound BLAOCH /AFS/BLAORD03 J3AV /AFS/ME16
Change
AFS-Specific Fields for Changing Contracts
SAP AFS Page 94
Segment Field Explanation Origin
E1J3P01 POSEX Item Number EKPO-EBELP
PSTYP Item Category EKPO-PSTYP
KZABS Indicator for the order acknowledgment requirement EKPO-KZABS
MENGE Quantity EKPO-KTMNG or
EKET-MENGE
MENEE Unit of Measure EKPO-MEINS
BMNG2 Quantity in Price Unit of Measure EKPO-KTMNG
PMENE Price Unit of Measure EKPO-BPRME
BPUMN Denominator for the conversion BPRME into BME EKPO-BPUMN
BPUMZ Numerator for the conversion BPRME into BME EKPO-BPUMZ
ABFTZ Agreed Cumulative Quantity EKPO-ABFTZ
VPREI Price (net) EKPO-NETPR or
KOMV-KBETR
PEINH Price Unit EKPO-PEINH
NETWR Value of Item (net) EKPO-NETWR or
KOMV-KWERT
SAP AFS Page 95
AENTW Absolute Net Value of the Item EKPO-NETWR
NTGEW Net Weight EKPO-NTGEW
GEWEI Weight Unit EKPO-GEWEI
MATKL IDoc Material Class EKPO-MATKL
EVERS Shipping Instruction EKPO-EVERS
BRGEW Total Weight EKPO-BRGEW
VOLUM Volume EKPO-VOLUM
VOLEH Volume Unit EKPO-VOLEH
J_3APOSNR Item Number EKET-ETENR
J_3ASIZE AFS grid value EKET-J_3ASIZE
J_4KRCAT Requirements Category EKET-J_4KSCAT
J_4KSCAT Stock Category EKET-J_4KSCAT
3.3.8 Delivery Notification
The entry of bale information in text form has also been implemented. Bale information in text
form can be created in condition category J3AB for the delivery header and the delivery items
(segments E1J3ABH and E1J3ABI). You can import packaging data (segments E1EDL37 and
E1EDL44). Standard header texts and item texts can be transferred and processed.
SAP AFS Page 96
In contrast to purchase order confirmation, existing notifications are not overwritten in delivery
notifications. It is not possible to change existing delivery notifications via EDI: it is only possible
to create new delivery notifications.
In order to uniquely identify an item/schedule line in a purchase order, you need the following
information:
ALE ID
E1J3AI2: QUALF ("J30") BELNR(ALE-ID) or
Item
E1J3AI2: QUALF (001) J_3APOSNR (item) J_3ABELNR (document) and
J_3AETENR (schedule line)
All available material-specific data (for example, grid value, category).
If the ALE ID, item, and schedule line are not completely available, it may not be possible to
assign a confirmation to a purchase order/item/schedule line.
3.3.8.1 Technical Information: Delivery Notification
(Purchasing)
Technical Description of the IDoc Type
Document type Direction Logical IDoc Type Output type Process Code
Message
Delivery Inbound DESADV /AFS/DELVRY02 DELS
Notification
AFS-Specific Fields for the Delivery Notification
Segment Field Explanation
E1J3ABH J_3AEVRTN Number of the preceding document
J_3ABILNR Billing document number
J_3ABILDT IDoc: Date
SAP AFS Page 97
J_3ABILTY Invoice category of the vendor
/AFS/LANGUA_ISO Language indicator for address
/AFS/E1EDL24 J_3ALNGR AFS line group indicator
J_3ADEPM Department
/AFS/E1J3AKG J_3AKVGR6 AFS additional data customer group 6
BEZEI6 Description
J_3AKVGR7 AFS additional data customer group 7
BEZEI7 Description
J_3AKVGR8 AFS additional data customer group 8
BEZEI8 Description
J_3AKVGR9 AFS additional data customer group 9
BEZEI9 Description
J_3AKVGR10 AFS additional data customer group 10
BEZEI10 Description
E1J3AI2 J_3AQFREF IDoc indicator reference document
SAP AFS Page 98
J_3ABELNR IDoc document number
J_3APOSNR Item Number
J_3AETENR Schedule line number
J_3ADATUM Date
J_3AUZEIT Time
J_AZUDATR Additional data
E1J3AIM J_3AOBIDQF AFS IDoc object identification (material
number,...)
J_3ASIZE AFS grid value
J_3AIDTNR IDoc material identification
001: Customer material number
002: Vendor material number
003: International article number (EAN)
004: Universal Product Code UPC
005: Universal Commercial Code UCC
J_3AKTEXT IDoc short text
J_3AKRCAT Requirements Category
J_3AKSCAT Stock Category
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E1JAIP J_3ASTORE MSO Stores
J_3APTYP VAS Packing Type
J_3APMAT VAS Packing Material
J_3ACHARC VAS Charge Code
J_3AINCREM VAS Packing: Increment
J_3AMIXIND Mix ID for VAS packing types
J_3AFIELD1 VAS User-Defined Field 1
J_3AFIELD2 VAS User-Defined Field 2
J_3AFIELD3 VAS User-Defined Field 3
J_3AVASPQ Quantity
J_3AUPDKZ Update Indicator
J_3AVASPO VAS Generated Subitem Number
J_3AVASETE VAS Generated Sub-Schedule Line Number
E1J3AIS J_3ASTORE MSO Stores
J_3ASSTYP VAS Special Services: Category
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J_3ASSMAT VAS Special Services Material
J_3ACHARC VAS Charge Code
J_3AFIELD1 VAS User-Defined Field 1
J_3AFIELD2 VAS User-Defined Field 2
J_3AFIELD3 VAS User-Defined Field 3
J_3AVASPQ Quantity
J_3AUPDKZ Update Indicator
J_3AVASPO VAS Generated Subitem Number
J_3AVASETE VAS Generated Sub-Schedule Line Number
E1J3ABI J_3AUPCNR Style code / UPC
J_3AUCCNR UCC Number
J_3ABALNR Vendor bale number
J_3ADLNR Dye lot number
J_3ASHGR Shade group
J_3APCNR Piece number
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J_3ACTNR Cut number
J_3ASQNR Bale sequence number
J_3AWDTH Width
J_3ASEDE Flag: Deltas
J_3ADERL Degree of color difference (darker-lighter)
J_3ADERA Degree of color difference (greener redder)
J_3ADERB Degree of color difference (bluer yellower)
/AFS/LANGUA_ISO Language ID
3.3.9 Invoice Receipt and Verification
Note the following restrictions to invoice verification in AFS:
Zero quantities cannot be processed in the invoice receipt.
Conditions in segment E1EDP05 are only processed correctly for transfer prices. All of
the other conditions (such as delivery costs, whether they are header or item
conditions) are not processed (see standard).
3.3.9.1 Technical Information: Invoice Receipt and Verification
(Purch.)
In order to uniquely identify an item/schedule line in a purchase order, you need the following
information:
ALE ID
E1J3AI2: QUALF ("J30") BELNR(ALE-ID) or
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Item
E1J3AI2: QUALF ("001") J_3APOSNR (item) J_3ABELNR (document) and
J_3AETENR (schedule line)
All available material-specific data (for example, size, category)
If the ALE ID, item, schedule line are not completely available, it may not be possible to assign a
confirmation to a purchase order/item/schedule line.
Technical Description of the IDoc Type
Document Direction Logical IDoc Type Output Type Process
Type Message Code
Invoice Inbound INVOIC /AFS/INVOIC02 INVL
Receipt
AFS-Specific Fields for the Invoice Receipt and Verification
Segment Field Explanation Origin
E1J3P01 POSEX Item Number EKPO-EBELP
PSTYP Item Category EKPO-PSTYP
KZABS Indicator for the order acknowledgment EKPO-KZABS
requirement
MENGE Quantity EKPO-KTMNG or
EKET-MENGE
MENEE Unit of Measure EKPO-MEINS
BMNG2 Quantity in Price Unit of Measure EKPO-KTMNG
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PMENE Price Unit of Measure EKPO-BPRME
BPUMN Denominator for the Conversion BPRME EKPO-BPUMN
into BME
BPUMZ Numerator for the Conversion BPRME into EKPO-BPUMZ
BME
ABFTZ Agreed Cumulative Quantity EKPO-ABFTZ
VPREI Price (net) EKPO-NETPR or
KOMV-KBETR
PEINH Price Unit EKPO-PEINH
NETWR Value of Item (net) EKPO-NETWR or
KOMV-KWERT
AENTW Absolute Net Value of the Item EKPO-NETWR
NTGEW Net Weight EKPO-NTGEW
GEWEI Weight Unit EKPO-GEWEI
MATKL IDoc Material Class EKPO-MATKL
EVERS Shipping Instruction EKPO-EVERS
BRGEW Total Weight EKPO-BRGEW
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VOLUM Volume EKPO-VOLUM
VOLEH Volume Unit EKPO-VOLEH
J_3APOSNR Item Number EKET-ETENR
J_3ASIZE AFS Grid Value EKET-J_3ASIZE
J_4KRCAT Requirements Category EKET-J_4KSCAT
J_4KSCAT Stock Category EKET-J_4KSCAT
E1JAIP J_3ASTORE MSO Stores
J_3APTYP VAS Packing Type
J_3APMAT VAS Packing Material
J_3ACHARC VAS Charge Code
J_3AINCREM VAS Packing Increment
J_3AMIXIND VAS Packing Mix Indicator
J_3AFIELD1 VAS User-Defined Field 1
J_3AFIELD2 VAS User-Defined Field 2
J_3AFIELD3 VAS User-Defined Field 3
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J_3AVASPQ Quantity
J_3AUPDKZ Update Indicator
J_3AVASPO VAS Generated Subitem Number
J_3AVASETE VAS Generated Sub-Schedule Line
Number
E1J3AIS J_3ASTORE MSO Stores
J_3ASSTYP VAS Special Services Category
J_3ASSMAT VAS Special Services Material
J_3ACHARC VAS Charge Code
J_3AFIELD1 VAS User-Defined Field 1
J_3AFIELD2 VAS User-Defined Field 2
J_3AFIELD3 VAS User-Defined Field 3
J_3AVASPQ Quantity
J_3AUPDKZ Update Indicator
J_3AVASPO VAS Generated Subitem Number
J_3AVASETE VAS Generated Sub-Schedule Line
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Number
3.3.10 Inventory Management
As a rule, one of the first things you should carry out during the SAP system start-up is the
transfer of stock from a legacy system. This step is necessary because it is usually not possible
to manually create initial data in the SAP system due to the multitude of stocks, or because you
would like to post goods movements using IDocs.
You can transfer stock from external systems in one of two ways:
via direct input
via Application Link Enabling (ALE)
During the data transfer you can maintain all stock with all required data exactly as you would in
the dialog. If you use the data transfer with ALE, the data is transferred in an IDoc.
Typical application examples are:
The transfer of stock from an R/2 system or from external systems.
The transfer of goods movements from external systems.
AFS special features
With the AFS IDoc type you can process goods movements of standard materials as well as
those of AFS materials. Only the inbound IDoc is implemented.
The mapping of the grid values using ALE works the same as in the dialog transaction. The
mapping of the categories also works the same as in the dialog transaction.
3.3.10.1 Technical Information: Inventory Management
Technical Description of the IDoc Type
Document type Direction Logical IDoc type Process Code
Message
Goods movement Inbound WMMBXY /AFS/WMMBID02 WMMB
AFS-Specific Fields for Goods Movement
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Segment Field Explanation Origin
E1J3XYI LFBJA Fiscal year of a reference document (required field MSEG-LFBJA
for cancellations)
LFBNR Document number of a reference document MSEG-LFBNR
(required field for cancellations)
LFPOS Item of a reference document (required field for MSEG-LFPOS
cancellations)
J_3ASIZE AFS grid value (required field for AFS material with MSEG-J_3ASIZE
dimensions)
J_3ABZUS Requirements grouping MSEG-J_3ABZUS
J_3AUANR AFS group requirements MSEG-J_3AUANR
J_3AUPOS AFS origin main item MSEG-J_3AUPOS
J_3AUEPS AFS origin plan MSEG-J_3AUEPS
J_4KSCAT Stock category (required field for AFS materials MSEG-J_4KSCAT
with category)
J_3AETENR Schedule line number (required field for all MSEG-J_3AETENR
materials)
J_3AVBELN Sales document number MSEG-J_3AVBELN
J_3APOSNR Item number of the sales document MSEG-J_3APOSNR
J_3ALINUM Delivery number MSEG-J_3ALINUM
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J_3ALIPOS Delivery item MSEG-J_3ALIPOS
J_3AUMSIZ AFS: receiving/issuing grid value (required field for MSEG-J_3AUMSIZ
stock transfer of AFS materials with grid values)
J_4KUMSCA AFS: receiving/issuing stock category (required MSEG-J_4KUMSCA
field for stock transfer of AFS materials with
category)
J_4KUMSCA_4 AFS: receiving/issuing stock category MSEG-J_4KUMSCA_4
Dialog Functions and their Support in ALE
When data is transferred using Application Link Enabling (ALE), it is subject to the same checks
as in dialog.
If a logical error caused by the material maintenance occurs when an IDoc is processed, the
system terminates the relevant maintenance transaction and the IDoc is assigned the
status incorrect. If no logical error occurs, the IDoc receives the status successful.
For IDocs with the status incorrect or successful, the application log receives the messages that
were output during processing. After the logical errors have been resolved, you can reprocess
the corresponding IDocs.
You can find information on troubleshooting and resolution of technical errors in the ALE
documentation. To find errors, you should first check the settings that you have made in
Customizing for Distribution (ALE).
Customer Enhancements (User Exits)
In order to process user-defined data using ALE, you need to:
activate the system enhancement MWMIDO08
For more information, see the documentation BC Changes to the SAP
Standard.
create the necessary source text for the user exit EXIT_SAPLLMDE_002, which is
included in the system enhancement MWMIDO08
You can find further information in the system enhancement MWMIDO08 and
user exit documentation.
create a new IDoc segment
3.4 Planning and Production (PP)
SAP AFS Page 109
The following sections contain information on Planning and Production (PP).
3.4.1 Master Data: Material BOM
For an integrated materials management and shop floor control, BOMs and work plans contain
critical basic or master data. In the engineering/design department the functional and production
conform design takes place for a new product to be produced. The results of this product phase
are drawings and a list of all necessary parts, the BOM.
BOMs are found in varying forms everywhere where end products are composed of several
basic parts or materials.
One of the steps you should carry out when you start up PP in the SAP system is the transfer of
BOMs from a legacy system. This step is required because it is not usually possible to create
initial data manually in the R/3 system due to the multitude of BOMs used.
Typical application examples are:
Transfer of BOMs from a non-SAP system
Transfer of data from data pools
AFS Special Features
You can use the new AFS IDoc type to create AFS material BOMs. Only material BOMs are
created. AFS does not currently support changing and deleting BOMs.
Mapping of Grid Values
Using ALE, grid values are mapped in the same way as in the dialog
transaction.
Mapping of Categories
Using ALE, categories are mapped in the same way as in the dialog
transaction.
3.4.1.1 Technical Information: Bill of Materials
Technical Description of the IDoc Type
Document Direction Logical IDoc Type Process Code
type Message
Bill of material Inbound J3ABOM J3ABOM01 J3AP
AFS-Specific Fields for Bills of Materials
Segment Field Explanation Origin
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E1J3ABG MSGFN Function No processing
J_3APGNR Material grid number J_3ABOMD-J_3APGNR
J_3AKORDX Grid value J_3ABOMD-J_3AKORDX
J_3AKORDXL Grid value J_3ABOMD-
J_3AKORDXL
MEINS Unit of Measure J_3ABOMD-MEINS
MENGE Quantity J_3ABOMD-MENGE
J_3AZFLG Quantity is zero J_3ABOMD-J_3AZFLG
E1J3ABC MSGFN Function No processing
J_4KSCAT Stock Category J_4KBOMC-J_4KSCAT
J_4KKZEXCL Categories: excluding J_4KBOMC-
indicators J_4KKZEXCL
J_4KKZINCL Categories: including J_4KBOMC-J_4KKZINCL
indicators
ALE
When data is transferred using Application Link Enabling (ALE), it is subject to the same checks
as in dialog.
If a logical error caused by BOM maintenance occurs when the IDoc is processed, the system
terminates the corresponding maintenance transaction and the IDoc receives the
status incorrect. If no logical error occurs, the IDoc receives the status successful.
For IDocs with the status incorrect or successful, the status record receives the messages that
were issued during processing. After the logical errors have been resolved, you can reprocess
the corresponding IDocs.
SAP AFS Page 111
You can find information on troubleshooting and resolution of technical errors in the ALE
documentation. To find errors, you should first check the settings that you have made in
Customizing for Distribution (ALE).
Customer Enhancements (User Exits)
Using the following user exits, you can enhance the BOM creation function by adding your own
table fields. The data in the user-defined fields can also be processed using ALE.
In order to process user-defined data using ALE, you need to:
Activate system enhancement J_3ABOM
For more information, see the documentation BC Changes to the SAP
Standard.
create the required source text for user exit EXIT_SAPLJ4AI_003 contained in system
enhancement J_3ABOM
create a new IDoc segment
3.4.2 Planning: Distribution of Requirements
With the IDoc /AFS/DISREQ01 you can exchange (export and import) the distribution of
requirements data between an AFS and a third-party system. This allows a third-party system to
access data that you defined with the function AFS Maintain Distribution of
Requirements (transaction J4A1).
The IDoc contains all data for the distribution of requirements with reference to a material or to a
material-independent distribution profile.
3.4.2.1 Technical Information: Distribution of Requirements
Technical description of the IDoc Type
Direction Logical Message IDoc Type Operation code
Inbound and /AFS/DISREQ /AFS/DISREQ01 /AFS/DISREQ
Outbound
AFS-Specific Fields
Segment Field Explanation Origin
/AFS/E1DR_HDR STYPE Distribution Type (material or profile) Value determined by
generation program
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SPROF Distribution Profile J_3APLPR-PROFP or
J_3ACAPR-PROFC or
J_3AGRPR-PROFG or
J_3APEPR-PROFT
MATNR Material J_3APLPR-MATNR or
J_3ACAPR-MATNR or
J_3AGRPR-MATNR or
J_3APEPR-MATNR
/AFS/E1DR_TEXT SP_M_DESCR Description of the distribution profile MAKT-MAKTX or
or material
J_3ASPRT-SPRTX
LANGU_ISO Language, ISO code MAKT-SPRAS or
J_3ASPRT-SPRAS
/AFS/E1DR_OVR SPRTP Profile Category Value determined by
generation program
WERKS Plant J_3ACAPR-WERKS or
J_3AGRPR-WERKS or
J_3APEPR-WERKS
RCATE Requirements Category J_3AGRPR-RCATE or
J_3APEPR-RCATE
SEASO Validity for Presizing J_3APLPR-SEASO or
J_3ACAPR-SEASO or
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J_3AGRPR-SEASO or
J_3APEPR-SEASO
VERSB Version Number of the Distribution of J_3APLPR-VERSB or
Requirements
J_3ACAPR-VERSB or
J_3AGRPR-VERSB or
J_3APEPR-VERSB
PRGRS Date Type (day, week, month, time J_3APEPR-ENTLI
period)
ENTLUE Period Indicator J_3APEPR-ENTLI
converted with table
TPRG
COVST Coverage Strategy J_3ACAPR-COVST
/AFS/E1DR_PGHD J_3APGNR Material Grid Number MARA-J_3APGNR or
J_3ASPR-MGRID
J_3AVDAT Material Grid Valid from date J_3AGRPR-VDATE
J_3ABZD1 ID of the first dimension J_3APGHD-J_3ABZD1
J_3ABZD2 ID of the second dimension J_3APGHD-J_3ABZD2
J_3ABZD3 ID of the third dimension J_3APGHD-J_3ABZD3
J_3ABZD1_NEW ID of the first dimension J_3APGHD-J_3ABZD1
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J_3ABZD2_NEW ID of the second dimension J_3APGHD-J_3ABZD2
J_3ABZD3_NEW ID of the third dimension J_3APGHD-J_3ABZD3
/AFS/E1DR_PLPR WERKS Plant J_3APLPR-WERKS
FLWEI Distribution Profile Weight J_3APLPR-FLWEI
PERCE Distribution Profile Percentage Value determined by
generation program
SISQU Quantity of the last SIS selection J_3APLPR-SISQU
ISOCODE_UNIT Base Unit of Measure J_3APLPR-MEINS
/AFS/E1DR_CAPR RCATE Requirements Category Function:
J_4KG_GET_VALID_CAT
Parameter:
J_3ACAPR-WERKS,
J_3ACAPR-COVST,
R and PRC
FLWEI Distribution Profile Weight J_3ACAPR-FLWEI
PERCE Distribution Profile Percentage Value determined by
generation program
SISQU Quantity of the last SIS selection J_3ACAPR-SISQU
ISOCODE_UNIT Base Unit of Measure J_3ACAPR-MEINS
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/AFS/E1DR_GRPR J_3AKORDX Grid value J_3APGEN-J_3AKORDX
J_3AKORD1 AFS: Coordinates of the first J_3APGEN-J_3AKORD1
dimension
J_3AKORD2 AFS: Coordinates of the second J_3APGEN-J_3AKORD2
dimension
J_3AKORD3 AFS: Coordinates of the third J_3APGEN-J_3AKORD3
dimension
FLWEI Distribution Profile Weight J_3AGRPR-FLWEI
PERCE Distribution Profile Percentage Value determined by
generation program
SISQU Quantity of the last SIS selection J_3AGRPR-SISQU
ISOCODE_UNIT Base Unit of Measure J_3AGRPR-MEINS
/AFS/E1DR_PEPR PPART Period Part J_3APEPR-PPART
FLWEI Distribution Profile Weight J_3APEPR-FLWEI
PERCE Distribution Profile Percentage Value determined by
generation program
SISQU Quantity of the last SIS selection J_3APEPR-SISQU
ISOCODE_UNIT Base Unit of Measure J_3APEPR-MEINS
/AFS/E1DR_DITX J_3ABZD1_NEW J_3APGHD-J_3ABZD1 or
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J_3APGHD-J_3ABZD2 or
J_3APGHD-J_3ABZD3
J_3ABEZT Description of the dimension J_3ADITY-J_3ABEZT
LANGU_ISO Language, ISO code J_3ADITY-J_3ASPRA
/AFS/E1DR_USED MATNR Material number Generated from MARA
and MARC
WERKS Plant Generated from MARA
and MARC
IDPL Indicator: Distribution of Value determined by
Requirements to Plants generation program
IDCA Indicator: Distribution of Value determined by
Requirements to Categories generation program
IDGR Indicator: Distribution of Value determined by
Requirements to Grid Values generation program
IDPE Indicator: Distribution of Value determined by
Requirements to Periods generation program
E1MAKTM MSGFN Function No processing
SPRAS Language Key MAKT-SPRAS
MAKTX Description of the Material MAKT-MAKTX
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SPRAS_ISO Language, ISO code MAKT-SPRAS
/AFS/E1DR_SEAS WERKS Plant J_3ASEAS-WERKS
SEASO Validity Period for Presizing J_3ASEAS-SEASO
NPERI Number of Occurrence J_3ASEAS-NPERI
DATE_FROM Date starting on which the validity J_3ASEAS-DATE1
period applies
DATE_TO Date up to which the validity period J_3ASEAS-DATE2
applies
/AFS/E1DR_PRG PRGRS Date Type (day, week, month, J_3APEPR-ENTLI
interval)
PRGBZ External Date Type TPRG-PRGBZ
PRGTX Description of the Date Type TPRG-PRGTX
PRITX Period description in printout TPRG-PRITX
LANGU_ISO Language, ISO code TPRG-SPRAS
Remember that there are seven user exits for the IDoc /AFS/DISREQ01. You can find a
description of these user exits in the enhancement J_3ADREQ. To see the relevant
documentation, call transaction SMOD.
3.4.3 Shop Floor Control: Confirmations
SAP AFS Page 118
SAP provides the automatic data transfer via IDoc (type CONF21) for the confirmation of
production orders from subsystems.
For AFS confirmations, SKU data must also be transferred. The SKU data is stored in
segment /AFS/CONF21. When the IDocs are processed, the data is stored temporarily in table
RUECK and the AFS data table /AFS/RUECK.
Data can be transferred automatically when the IDoc is received. We advise against this,
however, as most of the subsystems can only send one confirmation per IDoc. The processing
of the confirmation is therefore usually scheduled as a job using report CIBDVERB to provide
specific support to mass data processing.
Actual confirmation processing occurs as mass processing in the same way as the dialog
transaction. The same checks are also run.
AFS Special Features
Overview: The AFS IDoc type can be used to create AFS confirmations.
Mapping grid values: The mapping of the grid values using ALE works the same as in
the dialog transaction.
Mapping categories: Categories cannot be entered.
Cancellation of confirmations: A cancellation of confirmations per IDoc is not possible.
3.4.3.1 Technical Information: Confirmations
Technical Description of the IDoc Type
Document Direction Logical Message IDoc type Process Code
type
Confirmation Inbound CONF21 /AFS/CONF21 CON2
AFS-Specific Fields for Confirmations
Segment Field Explanation Origin
/AFS/E1MARKER J_3ASIZE AFS grid value /AFS/RUECK-
J_3ASIZE
J_3AMKID Marker indicator in planned /AFS/RUECK-
orders/production orders J_3AMKID
J_3AMKNR Marker number /AFS/RUECK-
SAP AFS Page 119
J_3AMKNR
J_3AMSECT Marker section /AFS/RUECK-
J_3AMSECT
J_3ALMNGA Yield IST in ASCII /AFS/RUECK-
J_3ALMNGA
J_3AXMNGA Scrap quantity IST in ASCII /AFS/RUECK-
J_3AXMNGA
J_3AMEINH Unit of Measure /AFS/RUECK-
J_3AMEINH
For technical reasons, you are required to use unique marker indicators for each size for
production orders that were created with markers. (The marker indicators are created based on
the field contents of the marker ID, marker number and marker section.) If this is not done, the
data record cannot be uniquely identified in the database.
The reason for this is that the markers in the production order are identified internally using a
sequence number. In the case of the IDocs, however, only the user ID can be used.
ALE
When data is transferred using Application Link Enabling (ALE), it is subject to the same checks
as in the dialog.
If a logical error caused by confirmation maintenance occurs when processing the IDoc, the
system terminates the corresponding maintenance transaction and the IDoc receives the
status incorrect. If no logical error occurs, the IDoc receives the status successful.
For IDocs with the status incorrect or successful, the status record receives the messages that
were issued during processing. After the logical errors have been resolved, you can reprocess
the corresponding IDocs.
You can find information on troubleshooting and resolution of technical errors in the ALE
documentation. To find errors, you should first check the settings that you have made in
Customizing for Distribution (ALE).
Note that the PDC data records should be posted later to ensure that this is done efficiently.
This can be done manually using the menu option or automatically in a batch job. You can
configure your system via Customizing settings to ensure that the data records are posted
immediately. We would recommend, however, that you do not do this to ensure that data and
performance are not negatively affected. IDoc handling only creates the data records. You must
process errors that occur when posting is done subsequently, using the error handling function
for confirmations.
SAP AFS Page 120
3.5 Warehouse Management
The following logical messages are supported in warehouse management in AFS:
Action/Object Logical Message IDoc Type
Transfer orders (issue and receipt) WMTORD /AFS/WMTOID01 for the issue
WMTOID01 for receipt
Transfer requirements (receipt) WMTREQ WMTRID01
Confirmation of transfer orders WMTOCO WMTCID02
(receipt)
Cancellation of a transfer order WMCATO WMCAID01
(issue and receipt)
Create physical inventory (receipt) WMINVE WMIVID01
AFS Special Features
Before using WM IDocs, ensure that each batch is assigned to a grid value and a category
(SKU). In all inbound IDocs, the batch number is a required field and must be transferred in the
IDoc.
SAP AFS Page 121
4. Archiving AFS Data
The following sections contain descriptions of the standard archiving objects that have been
enhanced for AFS, and information on AFS grid archiving.
The enhancements are limited to additional archiving of AFS-specific database tables for the
relevant SAP standard database tables. This means that AFS tables are archived along with the
standard tables, if necessary.
Archiving in AFS is carried out using the standard objects and standard tools. However, there is
an AFS-specific archiving object for grid archiving.
Example: Archiving material master data
Material master segments A and C (MARA and MARC) are archived using this archiving object.
The following AFS tables are updated in the application along with the two standard tables, and
must also be archived along with the standard tables:
Standard table AFS tables
MARA J_3AQDST
J_3AMSEA
J_3AGMD
MARC J_3AMAD
J_3AMADKA
J_3ATRAME
SAP AFS Page 122
For application-specific information on archiving, please see the SAP library under Cross-
Application Components Archiving Application Data, then the relevant application area, for
example, Logistics General (LO) or Materials Management (MM).
For general information on archiving, visit the SAP Marketplace at http://sapnet.sap.com/data-
archiving.
4.1 Archiving AFS Data in SD
AFS tables are archived in MM for order processing, billing, and delivery note processing.
The relevant AFS tables are listed below for the respective archiving object.
Archiving Object SD_VBAK (Orders/Documents: Standard Tables VBAK and VBAP)
J_3ABOML BOM additional item data MM/SD (application V1)
J_3AMSO Multi-store order (MSO)
J_3AVBUE SD status for schedule lines
J_3AVBFAE Sales document flow for schedule line
With application V1
J_3AVATL VAS: ticketing/labeling data in sales order
J_3AVAP VAS: packing data in sales order
J_3AVATLX VAS: ticketing/labeling data additional text data in sales order
J_3AVASSO VAS: special services data in sales order
SAP AFS Page 123
Affected programs (AFS-enhanced):
S3VBAKWR write and archiving program
S3VBAKDL delete program
S3VBAKRL reload program
Archiving Object SD_VBRK (Billing/Invoices: Standard Tables VBRK and VBRP)
J_3AVBUE SD status for schedule lines
J_3AVBFAE Sales document flow for schedule line
With application V3
J_3AVATL VAS: ticketing/labeling data in order
J_3AVAP VAS: packing data in order
J_3AVATLX VAS: ticketing/labeling data additional text data in order
J_3AVASSO VAS: special services data in order
Affected programs (AFS-enhanced):
S3VBRKWR write and archiving program
S3VBRKDL delete program
S3VBRKRL reload program
Archiving Object SD_LIKP (Deliveries: Standard Tables LIKP and LIPS)
With application V2
J_3AVATL VAS: ticketing/labeling data in order
SAP AFS Page 124
J_3AVAP VAS: packing data in order
J_3AVATLX VAS: ticketing/labeling data additional text data in order
J_3AVASSO VAS: special services data in order
Affected programs (AFS-enhanced):
S3LIKPWR write and archiving program
S3LIKPDL delete program
S3LIKPRL reload program
4.2 Archiving AFS Data in MM
AFS tables are archived in MM for purchasing documents/ purchase orders, purchase
requisitions, and in the material master (segments A and C).
Affected development classes: J3AS and J3AZ.
The relevant AFS tables are then listed for the respective archiving object.
Archiving Object MM_EKKO (Purchasing Documents/Orders: Standard Tables EKKO and
EKBE)
J_3ABSSI AFS stock (SKUs) stock type B
J_3ABDSI AFS order (SKUs) requirements type LB (subcontracting) and TB (stock
transfer), plan type B
J_3AWESBS AFS goods receipt: blocked stock at SKU level
J_4AFLELKPO AFS: Subitem in AFS contract
Affected programs (AFS-enhanced):
RM06EW30 write and archiving program
RM06ED30 delete program
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Archiving Object MM_EBAN (Purchase Requisitions: Standard Table EBAN)
J_3ABSSI AFS stock (SKUs) stock type A
J_3ABDSI AFS order (SKUs) requirements type LB (subcontracting)
and TB (stock transfer), plan type A
Affected programs (AFS-enhanced):
RM06BW30 write and archiving program
RM06BD30 delete program
Archiving Object MM_EINA (Purchasing Info Records: Standard Table EINE)
J_3AVIET AFS vendor info record: SKU information
Affected programs (AFS-enhanced):
RM06IW30 write and archiving program
RM06ID30 delete program
Archiving Object MM_MATNR (Material Master: Segments A and C)
MARA
J_3AQDST AFS material master: quota category for destination
J_3AMSEA AFS material master: seasons
MARC
J_3AMAD AFS material master: additional data
J_3AMADKA AFS material master: valuation data
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J_3ATRAME AFS material master: stock in transit at SKU level
MLGN
/AFS/MLGN1 Material data for each warehouse number: dimension-specific
/AFS/MLGN2 Material data for each warehouse number: season-specific
/AFS/MLGN3 Material data for each warehouse number
MLGT
/AFS/MLGT Material data for each warehouse type
MVKE
/AFS/MVKE AFS sales data for material
MARM
/AFS/MARM Units of measure for material
Affected programs/function groups (AFS-enhanced):
Function group WSO8
Function module REORGANISATION_MATERIAL
Programs WSREOnnn (nnn for sequence number)
4.3 Archiving AFS Data in PP
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AFS tables are archived in PP for:
Production orders (AFKO/AFPO)
Confirmations (AFRU)
Operations (AFW)
Reservations (RESB)
Routings (PLKO)
BOMs (STKO/STPO)
Affected development classes: J3AP, J4KP, and J3AZ.
The relevant AFS tables are then listed for the respective archiving object.
Archiving Object PP_ORDER
AFKO/AFPO (production order)
J_3ABSSI AFS stock (SKUs) stock type F
J_3ABUNDL AFS bundles for production orders
AFRU (confirmation)
J_3ABUAFRU AFS order completion confirmations for bundles
AFVV (operation)
J_3ABUAFVV AFS structure of bundles in the operation
RESB (reservation)
J_3AFSRESB AFS: additional data for production order (RESB)
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J_3ABDSI AFS order (SKUs), stock type FA (production
order), plan type F
Affected programs/function groups (AFS-enhanced):
SAPLCOAH (COAH) archiving and delete program: order header
SAPLCOAK (COAK) archiving and delete program: completion confirmations
SAPLCOAO (COAO) archiving and delete program: operations
SAPLCOAM (COAM) archiving and delete program: components/reservations
The actual archiving programs (PPARCHP1/preparation program, PPARCHA1/archiving
program) were not/did not need to be enhanced here.
Archiving Object PP_PLAN (Routings: Standard Table PLKO)
J_4KPLKOC AFS categories
Affected programs/function groups (AFS-enhanced):
SAPLCPRE (CPRE) archiving and delete program
The actual archiving programs (RCPREWR1/archiving program, and RCPREDE1/deletion
program) were not/did not need to be enhanced here.
Archiving Object CS_BOM (BOMs: Standard Tables STKO and STPO)
J_3ABOMD AFS BOMs: additional SKU data for items
J_4KBOMC AFS categories for BOM items
Affected programs (AFS-enhanced):
RCSARCH1 write and archiving program
RCSARCH2 delete program
RCSARCH3 evaluation program
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4.4 Grid Archiving in AFS
Material grids are archived as in standard archiving, that is, you use the same tools and
transactions to prepare and start archiving (SARA, for example).
If you are archiving grids for the first time, it is important that you carry out extensive tests
before you use the function productively.
AFS Grid Archiving: Archiving Object J_3AGRID
Tables
J_3APGHD Grid header
J_3APGEN Grid items
J_3APGTX Grid texts for items
Programs
J_3AGRIA Archive grids
J_3AGRID Delete grids
J_3AGRIR Reload grids
The above programs provide detailed documentation on the scope of functions in grid archiving
and how to carry it out.
5. Mapping
The aim of mapping is to arrive at the most accurate distribution profiles for a material or set of
materials based on historical sales data. In the AFS system mapping means to copy SKU data
with quantities and periods from SIS into distribution profiles. The system uses the total
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quantities for certain SIS data to calculate the corresponding ratios in the distribution profiles.
Mapping enables you to create an accurate distribution profile based on any desired
combination of SIS data for materials, plants, categories, grid values and periods.
Features
You can save the information about which source criteria you want to base a distribution profile
on in variants and any particular emphasis of certain criteria inmapping profiles.
The S430 info structure has been enhanced with SKU fields.
When defining the periods for the SIS source data you can use presizing validity
periods or enter time intervals.
You can also set up mapping to run as a batch job by creating a variant in Multi-
Profile Mapping.
When maintaining distribution of requirement versions you must also take into
account that they determine which SIS interface variant is used in mapping.
Procedure
There are two main transactions to carry out mapping:
You can use the SIS interface in distribution profile maintenance for single profile
mapping. If you access mapping from distribution profile maintenance you can only copy
the SIS data to that particular distribution profile version and context which you are
maintaining, such as distribution profile periods-00001version 00 for periods in
plant 0002.
You can use Multi-Profile Mapping for mass processing to compute all of the relevant
distribution profiles for multiple materials according to all 4 criteria at once.
Prerequisites
You must set up SIS and record sales quantities to use as a source.
You must have created a distribution profile for the target material or grid, made an entry
and saved. When mapping you overwrite any entries in distribution profile.
5.1 Mapping Profiles
Mapping Profiles
If you want to base your target distribution profile on a differing set of quantities in SIS other
than those specified in the distribution, you can create mapping profiles. That is if you want to
create a distribution profile for grid values for material B and base it on material A in SIS you
have to create a material mapping profile to assign material B to material A in the mapping
process. This tells the system that when performing the mapping calculation it is to look at an
alternative material to base the calculation on. You could similarly base a plant mapping profile
for plants 0010 and 0011 on plants 0001 and 0002. You can define a ratio within the mapping
profile as to how the system should handle the SIS quantities. In this case you could use the
following ratio:
Target Plant Source Plant Percentage
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0011 0001 105%
0012 0002 100%
The system reads the actual SIS quantities for plants 0001 and 0002 and then adds 5% to 0001
and then copies the ratio to the distribution profile for plants 0011 and 0012.
You can base a distribution profile for plants (winter-plants) on the SIS quantities for all
materials during a certain period from the previous year and emphasize the quantities found for
plant 0002 by 10% and reduce 0003 by 10% in the plant mapping profile (plant 0001 - 100%,
plant 0002 - 110%, plant 0003 - 90%).
You only need mapping profiles when there is not a one-to-one relationship between the data in
SIS and in the distribution profile. That is, for example, if you have the same grid values for the
source material in SIS and the target material, you do not need to define a mapping profile for
grid values. The system only needs a mapping profile to define any deviations in the
relationships between characteristics to map.
The goal of mapping to arrive at a ratio between certain criteria for the distribution profiles. If you
create new grid values or plants there is no way to base the new ratio on the old. You must run
mapping for all old values and then manually define how the new values such as plants or grid
values appear in relation to the others in the distribution profiles.
Grid Value Mapping Profile
White is a new grid value and is to be based on red.
Target Grid Value Source Grid Value Percentage
Blue Blue 100%
Green Green 100%
Red Red 100%
White Red 100%
Results based on SIS Quantities and Mapping Profile
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SIS Grid Values SIS Quantities Profile Qty after Result
Profile
Blue 1000 Blue 1000 25%
Green 1000 Green 1000 25%
Red 1000 Red 1000 25%
White 1000 25%
Period selection data for the source must be maintained completely. If a validity period
is not found in the reference mapping profile, no data will be selected.
Names of mapping profiles are unrelated to the names of distribution profiles.
You cannot have differing grids for the source and target material, but you can have grid
values in the target which differ from the grid values in the same grid in the source.
You cannot assign categories in one coverage strategy to one in another coverage
strategy.
5.2 Multi-Profile Mapping
To carry out mapping, you can use the SIS Interface from the distribution profile maintenance or
use the Multi-Profile Mapping for mass processing. The latter gives you the option of carrying
out mapping for multiple distribution profiles simultaneously. This is useful when updating
mapping regularly. To use this function, you need to select the mapping criteria as to whether
mapping is to be based on materials or grids and the distribution of requirements version. The
distribution of requirements version contains all important data on the source and targets. In this
mass calculation transaction, you enter the distribution profile version that the system uses to
determine the mapping variants (AFS Customizing). The system then uses these mapping
variants to determine the relevant mapping profile and target distribution profiles. You must
maintain the distribution of requirements versions and profiles in order to carry out this
transaction.
The figure below shows the relationship between the individual objects in the mapping process:
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The main difference between using mass processing to perform mapping and using the SIS
Interface from distribution profile maintenance is that in the mass processing screen, the
distribution profile version determines the target distribution profiles, and in individual mapping
you enter the target information when maintaining the distribution profile to be mapped.
For more information on the distribution of requirements versions, see Mapping and the IMG
text for SIS in AFS Customizing.
5.3 Carrying Out Single Profile Mapping
Defining the Target
The link between distribution profiles and mapping for single distribution profiles in distribution
profile maintenance is based on all of the entries by category, period, plant, material or master
grid and also the distribution profile versions. The system first checks for relevant mapping
profiles to determine how to adjust the quantity data taken from SIS in the mapping calculation
and if no mapping profile is found, the system uses a one-to-one ratio between criteria. That is,
the system assumes you want to based material 001 on the SIS data for material 001, for
example, and category 001 on category 001 in SIS etc. You can also define mapping profiles to
provide an alternative source for the current target.
Source Data
You define the distribution profiles by the target (material or grid) and then access the SIS data
for source data. You can limit the selection of SIS data as the source to any particular
combination of data. You can also use variants and save them in distribution profile versions to
save the source. If you use a different source other than the target you must create a mapping
profile to define the relationship between the two items.
You must enter a time period for the source data but all other entries are only necessary if you
want to limit the selection data. If you make no entries for the plant, for example, the system
takes all SIS data for all relevant plants for the current context of the distribution profile.
The system uses the version of the distribution profile to access any entries in
Customizing Maintain selection variant for SIS interface for further interpreting the SIS
quantities. Refer to the IMG text for more information.
SIS Interface Data Flow for Single Profile Mapping
The following illustration depicts how the system determines the correct source data based on
the context and distribution of requirements version. The criteria is which type of distribution
profile you maintain such as for grid values. The context defines which distribution profile the
system is to copy the results of the mapping calculation to. The distribution of requirements
version defines the source (material) or you can enter the source manually.
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6. Distribution Profile
Distribution profiles are templates, which you can, for example, apply to materials when trying to
determine the SKU data for a material quickly and easily. If you have a quantity for an AFS
material and want to specify the SKU data for a purchase order, for example, you can carry out
presizing based on distribution profiles to speed up the process and maintain accuracy. You
can create distribution profiles based on historical data by using mapping. Distribution profiles
are either material-dependent or material-independent. You can manage distribution profiles for
the ratio of an AFS material in multiple plants according to the validity period and version. You
can only use distribution profiles for plants, categories and periods in conjunction with AFS
planned independent requirements.
The system offers the following levels for maintaining distribution profiles:
Plants
Version
Validity Period
Categories
Validity Period Version
Plants
Grid values
Validity Period Version Category
Plants
Periods
Validity Period Version Category Period Part
Plants
You can manage distribution profiles at client or material level. That is, you define which
distribution profile the system is to use by defining which distribution profiles are valid for a
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particular plant and category, for example, and which are valid for the entire client if no specific
plant version exists.
In a distribution profile, you determine a relationship for a particular AFS material or set of
materials with the same grid between multiple
Categories Periods Grid values
Plants
After carrying out presizing and copying a quantity from material level to SKU level in an
application such as the purchase order, you can make manual changes to the quantity.
Presizing describes how to bring a quantity from material level to SKU level, based on the
relevant distribution profiles but does not prevent you from making exceptions and overriding
the quantities at SKU level after presizing has run. The distribution profile is therefore only a
template for breaking down material quantities to SKU level. You can also make changes to the
distribution profiles themselves at any time and at any level.
Distribution profile versions also play a decisive role in mapping.
Prerequisites
You must create valid versions and validity periods for distribution profiles in AFS Customizing.
Features
You can maintain default distribution profile versions for presizing to access the following three
levels (material level has the highest priority and client level the lowest):
Material Master and Plant Level AFS MRP view
Material Master Level AFS Basic Data
Client Level Customizing
You can override the default distribution profile when accessing presizing from planned
independent requirements maintenance. You cannot override the default distribution profile in
Purchasing.
By accessing Input Help for material-independent distribution profiles, you gain an overview of
which profiles have been maintained for categories, grid values and so on.
7. Presizing
Various forms of presizing are supported in the following areas:
PP Planned Independent Requirements, MRP (safety stock and procurement
proposals)
Purchasing documents (for grid values)
SD sales orders
Presizing in Planned Independent Requirements
Presizing lets you automatically spread requirements based on distribution profiles to different:
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Plants
Categories
Periods
Grid values
This can be done without distribution profiles or increasing certain factors, for example,
categories, grid values or periods.
When you carry out presizing, the system searches for the relevant distribution profile based on
the plant and category for one or more materials, recalculates the quantities based on the
distribution profile, then rounds all values according to the settings. From the maintenance
transaction for the planned independent requirements, you can manually choose a rounding
strategy, distribution profile per factor and target period, for example, when running presizing in
the system. If no corresponding distribution profile version is determined for a factor, the
requirements are evenly distributed for the valid factor (for example, plant, category, period and
grid value). When running presizing in your system, you can also change the requirement
quantities by using all four factors at the same time. You can determine different distribution
profile versions for each individual factor.
You can copy requirements to new versions of the planned independent requirements as soon
as presizing has been run in the system. Alternatively, you can replace existing versions. You
can also work with requirement plans.
Presizing for Single or Multiple Materials
There are two main methods for running presizing for planned independent requirements. You
can access presizing from planned independent requirements maintenance, or carry out
presizing for multiple materials.
You can use distribution profiles to define customers purchasing behavior, for example. If
customers usually purchase more goods at the end of the week, you can define the distribution
profile to put more weigh on delivery dates at the end of the week or you can distribute more
quantities to a certain plant or category.
Planned Independent Requirement Versions
You can maintain different versions of planned independent requirements and run presizing for
all versions together or for each version separately.
Prerequisites
You have to assign a default distribution version for all applications that use presizing. The
default version can be assigned at client or plant level (in Customizing) or in the material master
record.
Example: Presizing for Planned Independent Requirements for Plants
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In this example, you define a distribution profile to define the requirements for individual plants.
When you carry out presizing in the maintenance function for planned independent
requirements, you must define the plants and categories. You can, however, choose if you also
want to run presizing for grid values and periods.
8. Categories
AFS materials are based on a large volume of data. To order this data volume, AFS uses
categories. Categories are used to logically segment materials. You can enter a specific
schedule line for a material per grid value. You can distinguish a material by color and size, for
example. Using categories you can also order the grid values at different quality levels,
customer segments, and countries of origin.
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Features
There are two types of categories:
Requirements categories
Stock categories
Requirements categories are important in Sales, for example in sales orders, planned
independent requirements, and dependent requirements.
You can subdivide your requirements into the following criteria: quality and customer segment.
Incoming requirements, for example sales orders, are divided by the requested quality 001, 002,
or 003, and by customer segment A, B, or C.
Stock categories are used for the logical distribution of the existing and planned stock.
Therefore stock categories are assigned both to the physical stock and the procurement
proposals, such as planned orders, production orders, purchase requisitions, and purchase
orders.
You segment your stock by the same criteria as the requirement, by quality and country of
origin, for example. You subdivide your stock into different quality levels 001, 002 or 003 and
into countries of origin, for example, Australia, Canada, and Germany.
The categories influence the entire logistic chain. You can include or exclude components in the
bill of material or processes from routing on the basis of categories.
The difference between grid values and categories should be emphasized at this point. You
assign a certain grid to a material in the material master. The grid values defined here are
assigned to this material and do not change during the entire logistic process.
You assign categories to a material using the category 'structure' and the Coverage Strategy in
the material master. Within the coverage strategy you define the sequence in which the stock
categories satisfy the requirements categories. Depending on availability, the system assigns
different stock categories to the requirements categories in the defined sequence, meaning that
the category can change in the logistic process.
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8.1 Category Structures
Categories have their own structure which you define in Customizing. You can create different
category structures and assign them to materials depending on the material type, for instance.
8.2 Coverage Strategy
To efficiently plan your requirements it is necessary to fulfill newly arising requirements (such as
sales orders) with the existing or future stock (for example purchase requisitions). If you have
defined categories for your material you can assign the stock to the requirements using these
categories. The coverage strategy determines how the requirements categories are assigned to
the stock categories. This assignment takes place during the availability check, the MRP and
the allocation run.
The coverage strategy is also important for the following requirements elements and stock
elements and their MRP-relevant procedures:
For internally and externally procured materials during the planning run. That means
during the creation of planned orders and purchase requisitions.
For their components. That is, the dependent requirements and the fulfillment of those
requirements.
For the consumption of the planned independent requirements by means of the actual
customer requirements during the planning run.
Features
During the planning run, the system determines which requirement categories can be covered
by which stock categories. You can specify a certain sequence for the above mentioned stock
and requirements elements and their MRP-relevant procedures.
For example, you determine the following sequence for your categories using your coverage
strategy: You receive a requirement, such as a sales order, for category 001A. Category 001A
includes the following information: The customer requesting the requirement belongs to your
customer segment A. This customer has a requirement for quality 1 (which is the best quality).
Using the coverage strategy, you define that this customer will receive the requested category
first if you have the category in stock. If the requested category is not in stock, you decide that
the customer will then receive the next lower quality.
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Using the coverage strategy, you can uniquely assign the stock to the requirement in the MRP
run. You can read the status of the assignment of the requirements categories to the stock
categories after a planning run in the MRP list using the MRP status.
For example, the MRP status T (temporary) means that a requirements category is temporarily
assigned to a stock category. A sales order that arrives later and is subject to an earlier
requirements date than the sales order that has already been planned, can be reassigned to the
already planned stock. The assignment of a requirements category to a stock category is not
fixed until after the allocation run. This requirement is then open for the delivery.
You define your coverage strategy in Customizing. You assign the coverage strategy to a
material in the material master in the AFS Basic Dataview at client level. If you set the AFS
status, no other coverage strategy can be assigned to this material.
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9. Material Grids
You use material grids to determine the characteristic values in which you carry a material within
the entire logistics. The mapping of your AFS materials in the form of grid values simplifies the
maintenance of large volumes of data.
Features
This is a basic enhancement of the material master that affects the entire chain of logistics. AFS
materials are processed and valuated using their grid data in:
Production Planning in the processing of planned orders
Materials Management in inventory management
Sales and Distribution in sales order processing
9.1 Material Grids: Overview
You use material grids to map each of your materials in all of its characteristic values in the
system.
There are different grid types available in AFS:
Prerequisites
You have defined characteristics by going to the SAP Easy Access screen for
characteristics and choosing Cross-Application Components Classification
System Master Data Characteristics (Transaction CT04) and assigned them
characteristic values.
Features
Grid structure
You determine the structure of your grids in the AFS system using dimensions. A maximum of
three dimensions is allowed of which the total length must not exceed eight characters. You
form grid values using a combination of individual dimension values
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For your material jeans which you carry in various colors, (waist) sizes, and lengths, you create
a three-dimensional grid from the dimensions color, size, and length. In the header lines of your
grid you enter the individual dimension values that are relevant for your material - color shades,
individual sizes, and different lengths. By combining these dimension values, you enter the grid
values of your material. A valid grid value of your jeans could in this case be RED3432.
Grids in the Application
Using the one time assignment of a master grid to a material, you specify the grid values in
which this material can occur. This assignment applies as long as you carry your material.
The actual control of your material takes place via grids. You can thus maintain sales and
purchasing related condition records, for example, using master grids and application grids.
Using the application grids you can also specify which grid values you want to have in stock or
sell in which season.
You specify the valid application grids for your material depending on the master grid for the
material. In contrast to the master grid, you can replace the application grids of your material
with other ones. Only grids that are based on the master grid of the material are permitted. You
enter the reference between application grids and materials via grid control data.
Grid views
Grid values for AFS materials are entered, maintained, and processed in logistical processes
such as MRP, sales order processing, and others using two views:
In the line entry view the system lists the grid values vertically from top to bottom. You
can determine which values are listed at the top by defining sorting sequences for the
individual dimension values. For example, you use this view for the availability check.
In the grid entry view, the system shows the grid values in the pattern, that is, how you
have combined them in the grid maintenance. For example, you use this view to enter
quantities in the sales order.
Activities
To create grids, go to the SAP Easy Access screen and choose AFS Central
Functions Grids Material Grid Create
Follow the steps below:
1. Create grid dimensions.
2. Create a grid.
3. Assign the grid to the material master.
9.1.1 Master Grids
You use the master grid to enter all grid values in which a material can occur.
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Features
You define one master grid for each of your AFS materials in the AFS Basic Data view in the
material master. Once you have confirmed this assignment, you can no longer replace the
master grid with another one.
The master grid is valid across all plants for your material. Using the master grid you specify:
Which dimensions characterize the material
How many dimensions are contained in a grid value
Which combinations of dimension values you want to allow as grid values
You can add grid values to the master grid any time. These values then apply for all referenced
materials.
For each dimension you can also specify (and change any time):
The axis on which it appears in the grid entry screen
Which ranking it has in the sorting sequence of the line entry screen
Whether you want the dimension values to be converted
Whether you want all dimension values to be displayed in the grid entry or only the valid
ones
9.1.2 Application Grids
An application grid is always a segment from a master grid.
Using application grids you specify which of the grid values that you have permitted for your
material in the master grid you want to purchase or sell.
Prerequisites
Before you can use control options in the application via purchase or sales and distribution
grids, you must have maintained the grid determination for Purchasing and Sales and
Distribution in Customizing and you must have entered the corresponding grid determination
procedure in the material master.
Features
Maintenance
When you create an application grid, you must refer directly or indirectly to a master grid. In the
latter case, you create the new application grid with reference to another application grid. The
system copies all the grid values of the referenced application grid. It does not generate an
interdependence between the two application grids, but assigns the new grid to the same
master grid that is decisive for the referenced application grid.
Each application grid is either an identical copy of a master grid or a segment from a master
grid. An application grid cannot contain more dimension values than the original master grid, nor
can it be made up of entirely different dimensions than the master grid. Grid values not
permitted in the master grid are also excluded from the application grid.
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Application grid as segment of a master grid
Changes in the master grid also affect all application grids that refer to the master grid
You decide to create your material with the master grid displayed in the above graphic and
include gray as well. You add the color gray to the master grid as an additional dimension value
and enter additional grid values. The system automatically updates all dependent application
grids, but does not transfer the new combinations of grid values. You can decide in which
application grids you want to permit the new grid values.
Application
Application grids allow you to coordinate and plan the purchasing and sale of materials.
You want to wait to sell your material until you have purchased sufficient stock. You do this by
assigning the material a purchasing grid whose validity corresponds to the time period that you
have planned for the purchasing. You also enter a sales grid for this material and make it valid
for the time period during which you want to sell the material.
The validity periods of the two grids can overlap in this case. If you want a material to be
discontinued, for example, you can extend the validity of the sales grid over that of the purchase
grid. You thus ensure that the remaining stock continues to be available for sale, but that
purchasing does not replenish the material.
The connection between material and application grids is variable, unlike the master grid, which
is a fixed component of the basic data of your AFS material and which you must enter when you
create an AFS material in order to be able to work with the material. You can assign sales or
purchasing grids to a material, but you do not have to. You can also undo or change a
connection any time.
You create a relationship between application grids and a material by using the Condition
Technique for Creating Grid Control Data. Here you specify the period for which you want a
purchasing or sales grid to be valid for a certain material. You can also restrict the validity of the
application grid according to criteria of your choice (for example, sales organization and sales
area).
You can also enter additional information for purchasing and sales.
You know that customer A never requests variants of size XS of your material Y with the master
grid in the above graphic. For this case you can create a sales grid in which you exclude all the
grid values combined with XS. Using the grid control data SD, you condition the sales grid within
the relevant sales area for customer A and material Y. When creating an order for this customer,
the system only offers you the grid values for material Y that you have permitted in the sales
grid.
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9.1.3 Condition Technique for the Creation of Grid Control Data
This function is the basis for creating grid control data.
Use the grid determination procedure for purchasing and sales and distribution to ensure that
the system finds the requested application grids and control data in the application and uses
them correctly.
Condition records are used to create grid control data. They are used to determine the
duration and area of validity of your application grid and control data.
Features
Grid Determination Procedure
AFS provides two set determination procedures for grid determination in purchasing and sales
and distribution. In both procedures the system accesses one condition type for master grids,
and, according to the application area, another for purchasing or sales grids.
In the AFS basic data view in the material master, you enter appropriate grid determination
procedures for purchasing and sales and distribution.
On basis of the determination procedure, the system checks in the application whether there is
grid control data for the material in the current situation. The relevant access sequence for each
condition type is set independently of the determination procedure. This means that the system
assumes the most concrete key combination when it checks for grid control data. If there is no
grid control data, the system accesses the next key combination, and so on.
Using the grid determination log during order entry in sales and distribution, you can see the key
combination for which the system found valid grid control data.
You can enhance the standard access sequences in AFS purchasing or sales Customizing to
optimally map your business processes.
Creation of Grid Control Data
You create grid control data for:
Master grids when you create the grid
Application grids using condition records
Grid control data for master grids are normally valid at material level. As soon as you have
specified control data for a master grid, and the grid has been assigned to a material, the control
data for the master grid is also valid for the material. The master grid and the grid control data
for the material are valid for all plants.
A number of different key combinations are available for the condition types for maintaining grid
control data for the application grids. You use the key combinations to determine the area of
validity of your grid control data.
You can define grid control data for Sales, for example, according to a key combination Service
Area - Customer - Material. This is useful if one of your customers always orders particular grid
values of this material.
SAP AFS Page 146
If you use a material in different service areas but only sell certain grid values of the material
according to the service area, you can create grid control data on the basis of a key combination
Service Area - Master Grid. Here you can enter a service grid containing the material grid values
in which the material exists in this service area. Only these grid values are permitted during
order entry.
Activities
In AFS purchasing or sales Customizing, check whether the existing settings for grid
determination meet the requirements of your company. Make new settings if required.
You can maintain grid control data from the AFS application menu
9.1.4 Grid Control Data (Content)
With this function you can further specify the content of your grid control data.
When you created your grid control data based on the condition technique, you specified the
area of validity of the grid control data. You can make additional entries for each grid value in
the grid control data. This makes the processing of the grid values in the application much
easier.
Features
Depending on whether you create grid control data for Purchasing or Sales, you have different
possibilities of how to specify the content of your grid control data. The possible entries are
grouped as modes.
Purchasing
You buy a material piecewise and sell it in packs of two. You therefore want to control that
Purchasing only buys the grid values of the material in even numbers so that no single units
remain when you sell two grid values together. You can do so by assigning grid control data to
the material based on a purchasing grid. You enter the content of the grid control data by
entering a rounding factor for each grid value.
Sales
Some of your customers do not enter how many pieces they want per grid value of a material.
They order a total quantity per material in percentages. Thus they indicate which grid values
they want to have more pieces of. You want to carry out this presizing procedure during the
order creation as quick as possible. You can do so by assigning grid control data which is based
on a sales grid to these customers and to the corresponding materials. Here the content is the
distribution profile, on which the presizing is based in the application.
9.1.5 Sort Sequence for Dimension Values
You can define any number of dimension values per dimension. The alphabetical sort order
often does not correspond to the order in which the dimension values should appear. Therefore
you can control the sort sequence to suit your requirements.
SAP AFS Page 147
Features
The sorting order is defined by the order in which the characteristic values are created. For
example, you have four characteristic values L, M, S and XL. You want the grid / applications to
display the order as S, M, L and XL. You must then enter them exactly in this order during
characteristic value creation.
Sort Sequence for Dimension Values Line Entry
You have a two-dimensional grid with dimension color with the values white (WHT)and black
(BLCK) and dimension size from the previous example. The sort sequence for the color values
is BLCK, WHT. You have allowed all possible combinations as grid values.
In the line entry the system sorts the grid values as follows:
By changing the sort sequence in the master grid you can sort the grid values according to the
second dimension, which in this example is size.
SAP AFS Page 148
9.2 Grid History
If the grid history is activated you can display information on when the grid was changed, who
changed it, and what was changed.
Features
You can make changes to a grid if you have not yet used it, for example, combine additional grid
values or cancel existing combinations. You can also add dimension values to master grids.
Once you have used a grid, you cannot change settings for dimensions or grid values, but you
can add new dimension values and combine other grid values.
If you activate the grid history in Customizing and in the grid, the system logs all changes. You
can query the changes any time using reports.
Grid History in General
Under Grid Number Ranges and Grid History in Customizing, you decide whether you want to
use the function in your system and whether it should be active for all grid types or certain types
only.
The grid history is activated for all grid types in standard Customizing.
Grid History per Grid
If you keep the default settings in Customizing, you can specify whether or not you want the
system to record changes when you create or enter a grid.
9.3 Grid Reports
AFS System provides three reports you can use to get an overview of:
The materials in which you used a master grid
Which application grids are dependent on a master grid or vice versa which master
grid belongs to an application grid
The changes you made to material grids
Features
Report: Usage of Master Grids in the Material Master
SAP AFS Page 149
Using this report you get an evaluation showing you the materials for which you have used the
master grids you entered in your selection.
Report: Dependency between Master and Application Grids
Using this report you get:
All dependent application grids for the master grids you entered in your selection
All superior master grids for the application grids you entered in your selection
You can make your selection in one evaluation using master and application grids at the same
time. In this case you get a report in two parts. The application grids appear on the left, and the
master grids on the right. The application grids are highlighted on the right in the first part of the
report; the master grids are highlighted on the left in the second part. If you want information on
certain interdependencies, this division makes the results list easier to use.
Report: Display of Changes in Material Grids
Using this report you can display the changes you have made to grids. You only get results for
grids for which you have explicitly entered in the grid maintenance that you want the system to
log future changes.
With this report you can find out when you added or removed grid values, and with which
dimension values you combined them.
9.4 Dimension Value Conversion
Dimension value conversion enables you to display the grid values determined in the system
differently. Depending on the vendor, customer or user, dimension values in documents and
reports are displayed in different languages or country-dependent standard sizes, for example.
Dimension value conversion changes how the grid values are displayed in AFS.
In the AFS entry screens, you can display data on the current document conversion type by
selecting Document Conversion Type. The system defaults the conversion type that then
converts the grid values based on a user/vendor or customer/vendor combination. All
Conversion Types is used to run dimension conversion based on a different conversion type. If
you have not defined conversion values in Customizing for some dimension values, you cannot
process any entries for these dimension values in AFS documents.
Definition of Customer, Vendor and User IDs
Customer/Vendor ID
You can define a customer/vendor ID in Customizing: Logistics General AFS
Material Grids Conversion Define dimension value conversion.Assign the ID to a
customer/vendor master if you want to use a specific conversion type for this customer
or vendor.
User ID
You can define a user ID by selecting System User profiles Own Data. On
the Parameter tabstrip, enter J31 in the Parameter column and a user ID consisting of
up to three characters in the Value column.
User Parameters Description
SAP AFS Page 150
J31 Defines a user ID
J35 Enables the system to print converted
dimension values.
/AFS/No_size_conv Completely deactivates dimension value
conversion
Assignment of Conversion Types
When determining valid conversion types in AFS, the system checks the assignment table in
Customizing (Logistics - General AFS Material Grids Conversion Control Conversion
Type Determination Assign Conversion Types). In this screen, you can define which
conversion type is used in which conditions. This is done by linking customer, vendor or user
IDs to conversion types. By doing this, you can determine that dimension values are converted
in a certain way in documents containing a specific combination of customer/vendor and user.
Note that the customer ID has higher priority than the user ID.
The system uses the following logic to determine the valid conversion type:
Customer/vendor ID User ID Sequence
Base Values
If the system cannot determine any conversion types defined by you, it uses conversion
type SY Base Values. The grid values are then displayed exactly as they were created in the
system. You can also select conversion type SY Base Values manually to enter grid values for
which conversion into a different conversion type has not been fully maintained.
If you create and process new material grids, always use the base values and do not work with
converted values.
SAP AFS Page 151
Selection Screen: Document Conversion Type
In every AFS program with dimension conversion you can display a list containing all relevant
conversion types by selecting Base Values and All Conversion Types. You can then
choose a different conversion type from the default conversion type.
For example, if you use user ID 01 to process a document for customer C1, the system only
displays the conversion types to which:
User ID 01 or Blank is assigned
Customer ID C1 or Blank is assigned
The system highlights the conversion types assigned user ID 01 and customer ID C1.
Prerequisites
To be able to use dimension value conversion, you must:
1. Activate conversion in the material grid:
a. Select Logistics AFS Central Functions Grids Material Grid Change.
b. Enter the material grid number and the validity date and confirm your entries by
choosing Continue.
c. Select the Grid Value Conversion indicator and save your changes.
2. In Customizing, define and update the user, customer/vendor or material IDs (only for
item-specific conversion).
3. Define the conversion types in Customizing.
4. Make a clear assignment of base values to conversion values for each conversion type.
You can also make these assignments using a special function in Customizing. To do
this, select Check Conversion.
Features
Current Grid Value Display
To see how a specific grid value has been converted, what the base value is, and which criteria
have been used to determine the conversion type, select a grid value in the line display for the
LMW detail screen, then choose Document Conversion Type. The system documents the
conversion type and the grid value at the time at which it was first created, meaning that the
user can always check the conversion type used in a specific conversion and how the grid value
was originally created.
If you change a document with converted grid values, the system determines the conversion
type again and does not automatically display the original conversion type. If you can select a
grid value and choose Document Conversion Type, you can display the conversion type
used when the document or item was created.
Checking Converted Entries
If you have activated conversion in AFS, the system checks if all dimension values have been
successfully converted. If you have not entered conversion values for particular dimension
values in Customizing, grid values made up of these dimension values are not ready for input.
SAP AFS Page 152
In the grid entry screen, red traffic lights identify grid values with dimension values that cannot
be converted.
9.4.1 Item-Based Dimension Value Conversion
Dimension Conversion
If you have several materials in a single sales order or purchase order, the system defines the
conversion type for each material in the document if you are usingitem-based dimension
value conversion, based on the material indicator and the appropriate conversion type.
Item-based dimension value conversion is inactive if you have set up a document conversion
type. You can switch off the document-based conversion method completely in the user
parameters.
User Parameters Description
/AFS/No_Auto_Convtyp Dimension value conversion can be used for each
item or schedule line. System does not propose a
conversion type for a complete document.
The system uses the following logic to determine the conversion type for the dimension value
conversion where a material ID is used:
Sequence
Material ID Customer/vendor ID User ID
SAP AFS Page 153
7
Material Conversion ID
The material conversion ID is a key that links the material with a conversion type. You can
create a material conversion ID and then use it for multiple materials for which you want to
convert dimension values.
You can enter the material conversion ID in the screen AFS Basic Data in the material master.
You cannot enter the material conversion ID when you are creating new materials. However, if
material conversion ID were already entered before the upgrade to this release, it would still
work.
AFS recommends using document-based conversion as this involves less maintenance and
ensures that all conversion entries are maintained consistently.
10. Material Master
AFS has added several views to the material master for storing AFS-specific data. You set a
material as an AFS material by choosing any of the AFS views. You may not subsequently
choose an AFS view in order to add it to a standard material. Once a material has been used
you can no longer remove its AFS status if you have created it as such.
The new views that have been added are AFS Foreign Trade view and AFS Quality
Management (QM) view. You can assign commodity codes at the SKU level from the AFS
Foreign Trade view on the material master and can use the AFS QM view to control inspection
lot creation at SKU level.
The AFS Basic Data view has also been enhanced for the Retail data. You can assign the
merchandise category to the AFS material, which is used while creating articles in Retail by
doing the AFS material transfer to Retail.
Features
In addition to the additional views, AFS has also added direct input capabilities and an
EAN/UPC number generation program specifically for AFS materials.
You can also control AFS warning messages by industry to warn the user that they are creating
either a standard material or an AFS material in a certain industry. This is useful if you want to
only create AFS materials in one industry and only standard materials in another. Refer to
Customizing for more information about setting up the AFS warning messages.
SAP AFS Page 154
Converting Standard Materials to AFS Materials
With this function you can convert an AFS material to a standard material and vice versa, as
long as the material has not been used in any documents, nor has any basic data been
maintained for this material, such as a BOM or routing. You can convert materials to AFS or
standard at material level or you can set AFS MRP at plant level and run the program in
simulation mode or update mode.
10.1 Mass Data Change: Material Master
AFS has redeveloped the mass data change function for the material master to include AFS-
specific fields and selection criteria. Similar to the standard function, it allows you to select a
large number of materials and either add certain values or change existing values into new
values. In the selection screen, you enter the materials you want to change and then select the
tables and views which include the fields you want to fill or change. The system then displays all
relevant fields and you can use the Select feature to select only those materials with a particular
value and the Change feature to actually enter the new value.
For example, you select lot size 1,000 and then select Change and enter 1,100 to increase the
lot size from 1,000 to 1,100. This is changed for all the materials that were selected in the initial
selection screen and that have 1,000 as their fixed lot size. If you want to set 1,100 as the fixed
lot size for all materials, you can leave out the selection and simply choose Change.
10.2 Direct Input: Material Master
The function for transferring material master data by direct input is available for AFS materials.
You can also generate a transfer file based on existing materials and make changes to the
transfer file.
Prerequisites
To create an AFS material by direct input, you must select the AFS views in structure BMM00.
J_3ADIBAS for AFS Basic Data
J_3ADIMRP for AFS MRP
J_3ADISD for AFS Sales Data
J_3ADIKAL for AFS Valuation
J_3ADIWM for AFS Warehouse Management (only for AFS Release V2.5x)
/AFS/DIFT for AFS Foreign Trade Data
Activities
All AFS specific data at material level, plant level, and sales organization level can be
transferred using structure BMMH1. The following transfer structures are available for AFS data
at SKU level and quota categories:
SAP AFS Page 155
Structure Description Record type
J_3ADI1 Quota categories A
J_3ADI2 AFS SKU data (MRP, sales, dimensions) B
J_3ADI3 Season C
J_3ADI5 AFS SKU valuation data D
/AFS/DI6 AFS WM palletization data G
/AFS/DI7 AFS WM storage strategy H
/AFS/DI8 AFS WM general data F
/AFS/DI9 AFS WM storage bin stock J
/AFS/DI12 AFS Foreign Trade E
/AFS/DI13 AFS Retail Data N
SAP AFS Page 156
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