Name: ____________________________________ SAMPLE OF JOB ORDER FORM OR WORK ORDER FORM

Year and Section: _____________________

LESSON 2: DIFFERENT TYPES OF FORMS

Correctness of the entries in different forms used in electrical
work is necessary in order to acquire right, complete, and
accurate number of materials and tools needed for a specific
electrical job. Here are samples of different forms used in
electrical work.

1. Purchase requisition is a document generated by a user

department or storeroom personnel to notify the purchasing
department about items it needs to order, their quantity, and
the time frame. It may also contain the authorization to
proceed with the purchase. This is also called purchase
request or requisition.

4. Borrower’s Form is a form used to request for tools and

equipment needed for a particular job. It indicates the
department the borrower is connected, with the date, the job
that is to be done, the person who will approve the request,
when it was returned, and if it was in good condition.

2. Inventory are raw materials, work-in-process goods, and

completely finished goods that are considered to be the
portion of a business's assets that are ready or will be ready
for sale. Inventory represents one of the most important
assets that most businesses possess, because the turnover of
inventory represents one of the primary sources of revenue
generation and subsequent earnings for the company's
shareholders/owners.

LESSON 3: RECEIVING AND INSPECTING FREIGHT SHIPMENTS

One of the tasks of a supply officer or logistics officer is the

purchase of the company’s supplies, materials, and anything
that the company needs. But this duty does not end in just
purchasing but also in receiving the deliveries of what was
purchased.
In receiving the deliveries, understand that you need to
ensure that the right materials and supplies were delivered
and all are in good condition without defects.

A. When you receive a shipment, ask the shipper the

following questions:

1. Is it for me? Check the delivery receipt for the consignee's

name and address. If your agency has more than one
3. Job Order or Work Order Form is a written instruction to location, make sure the goods are for this exact address.
perform a task according to specified requirements, time Check the freight to see if it is the same as what is described
frame, and cost estimates. on the delivery receipt. Look at the label on each item to
make sure the shipment belongs to you.
2. Is it damaged? Do not sign the receipt before inspecting
for damage. Check for holes, water, stains, and tears. Pick up
cartons if you can. Check for rattling. Listen for something
broken inside. Check to see if any package has been opened Project Plan - (Making an extension cord)
or if the sealing tape has been tampered with.
3. Is the piece count correct? Count the pieces and match Name of Students:_________________________
the number on the delivery receipt to the number you have Year & Section:__________________
counted. If the shipment is on a pallet, check to make sure I. Name of Project: Extension Cord Assembly
the pallet is solid with no voids inside the stack. If the Date Started: ___________________
shipment is shrink or stretch wrapped, make sure the wrap Date Finished: __________________
hasn't been cut and pieces removed. Sign only for the type of
unit you receive. For example: two pallets. Don't sign for the II. Objectives:
number of packages that are supposed to be on the pallet. a. Demonstrate how to make an extension cord b. Observe
However, if time permits or the pallet is not banded or shrink safety measures while doing the project
wrapped, count the packages, and only then sign for the
number of packages.

B. If your delivery doesn't check out, do one of the

following:
1. Refuse shipment if it isn't yours, if the shipment does not
meet the terms specified by your agency, or is damaged to
the point where it no longer has a value.
2. If yours, and only partially damaged or short, accept it and
note exceptions on the delivery receipt.

C. How to note exceptions:

1. Damage Notations: Be specific. Describe the damage
accurately. Pinpoint the locations of all defects. If you can
see the damage, have the driver wait while you open and
inspect the packages. Write down the number and identity of
the damaged pieces. This is called a "joint inventory."
2. Shortage Notations: If part of shipment is missing, write
the number of pieces actually delivered on the delivery
receipt and circle it. Then write down the number of pieces
missing and note them as "short."
3. Signatures: Write down all exceptions on both copies of
the delivery receipt. Have the driver sign both copies of the
delivery receipt in his full name (not initials or nicknames).
After the driver signs, you sign also. Write your agency's
name, your full name, the date, and the time of day.

D. Follow these steps when requesting an inspection:

1. The receiving person is responsible for requesting the
carrier to inspect the damaged goods and packaging. The
formal request should be made by phone right after
discovering any loss or damage. V. Tools and Equipment Needed:
2. After the phone request, make a request for inspection by 1. Standard/Flat Screwdriver 2. Philips Screwdriver 3. Long
the carrier in writing. Note the date and time of your Nose Pliers 4. Side Cutting Pliers 5. Electrician’s knife/ Pocket
previous phone call and the person contacted. Keep a copy Knife 6. Continuity Tester or Multi-tester
of your request letter on file.
3. Once contacted about damage or shortage, the carrier may VI. Procedure:
waive inspection and tell you so. If so, write down the name 1. Prepare the plan.
of the person who waived the inspection, and the date and 2. Gather all necessary materials, tools, and equipment
time of waiver. Then conduct your own detailed inspection. needed.
Write up your findings in a report and attach it to the file. If 3. Insert cord into the male plug. Split the cord wires about 8
you can, take photographs to confirm your inspection report. centimeters long.
4. Remove insulation of both wires 1 centimeter long with a
 PROJECT PLAN IN MAKING AN EXTENSION CORD pocket knife as if sharpening a pencil. Be careful not to cut
any strand
INTRODUCTION . 5. Scrape bare wire with the back of the knife until shiny.
You might be wondering why there are several projects which Twist the wire stands.
are not completed. There are several reasons why this 6. Tie the underwriter’s knot.
happens. It might be because of budget constraints or poor 7. Make a loop on terminal wires and connect the wires to
planning. This lesson will help you complete a project. the screw of the male plug. The loop should go with the
A project plan is necessary before undertaking any project thread in a clockwise direction.
because it serves as your guide in accomplishing an activity. It 8. Split the cord wires at the other end about 4 centimeters
will give you an idea what needs to be done, how much to long, then follow step no. 4.
spend and what procedures to undertake. 9. Connect the wires to the connectors.
A well prepared project plan saves time and cost of materials. 10. Open the convenience outlet then remove the screw.
Below is a sample project plan of an extension cord. This 11. Insert the wire connectors to the screws, tighten them
format can also be used in preparing a plan for other projects and replace the cover.
in the future. 12. Check the continuity and test the extension cord.