Mfc6920dw User Guide Brother

Advanced User’s Guide
MFC-J6920DW
Version 0
USA/CAN
User's Guides and where do I find them?
Which Guide? What's in it? Where is it?
Product Safety Guide Read this Guide first. Please read the Safety Printed / In the box
Instructions before you set up your machine. See
this Guide for trademarks and legal limitations.
Quick Setup Guide Follow the instructions for setting up your machine, Printed / In the box
and installing the drivers and software for the
operating system and connection type you are
using.
Basic User’s Guide Learn the basic Fax, Copy, Scan and PhotoCapture Printed / In the box
Center™ operations and how to replace
consumables. See troubleshooting tips.
Advanced User’s Guide Learn more advanced operations: Fax, Copy, PDF file / CD-ROM
security features, printing reports and performing
routine maintenance.
Software and Network This Guide provides instructions for Scanning, HTML file / CD-ROM
User’s Guide Printing, PC-Fax and other operations that can be
performed by connecting your Brother machine to a
computer. You can also find useful information
about using the Brother ControlCenter utility, using
your machine in a network environment, and
frequently used terms.
Web Connect Guide This Guide provides useful information about PDF file / Brother
accessing Internet services from the Brother Solutions Center 1
machine, as well as downloading images, printing
data and uploading files directly to Internet services.
AirPrint Guide This Guide provides information for using AirPrint to PDF file / Brother
print from OS X v10.7.x, 10.8.x and your iPhone, Solutions Center 1
iPod touch, iPad, or other iOS device to your Brother
machine without installing a printer driver.
Google Cloud Print This Guide provides details on how to use Google PDF file / Brother
Guide Cloud Print™ services for printing over the Internet. Solutions Center 1
Wi-Fi Direct™ Guide This Guide provides details on how to configure and PDF file / Brother
use your Brother machine for wireless printing Solutions Center 1
directly from a mobile device supporting the Wi-Fi
Direct™ standard.
Mobile Print/Scan Guide This Guide provides useful information about PDF file / Brother
for Brother iPrint&Scan printing from your mobile device and scanning from Solutions Center 1
your Brother machine to your mobile device when
connected to a Wi-Fi network.
1
Visit us at http://solutions.brother.com/.
i
Table of Contents
1 General setup 1
Memory Storage ....................................................................................................1
Volume Settings.....................................................................................................1
Ring Volume ....................................................................................................1
Beep Volume ...................................................................................................2
Speaker Volume ..............................................................................................2
Automatic Daylight Saving Time............................................................................3
Sleep Mode ...........................................................................................................3
Touchscreen LCD..................................................................................................4
Setting the backlight brightness.......................................................................4
Setting the Dim Timer for the backlight ...........................................................4
Dial Prefix ..............................................................................................................5
Setting up or changing the prefix number........................................................5
2 Security features 6
Secure Function Lock 2.0 ......................................................................................6
Before you begin to use Secure Function Lock 2.0.........................................6
Setting and changing the Administrator Password..........................................7
Setting up restricted users...............................................................................8
Turning Secure Function Lock on/off...............................................................8
Switching users ...............................................................................................9
Changing to Public mode ................................................................................9
Restricting dialing ..................................................................................................9
Dial pad restriction......................................................................................... 10
Address Book restriction................................................................................ 10
Shortcut restriction......................................................................................... 10
LDAP Server restriction .................................................................................10
3 Sending a fax 11
Additional sending options...................................................................................11
Sending faxes using multiple settings ........................................................... 11
Stop faxing..................................................................................................... 11
Contrast ......................................................................................................... 12
Changing fax resolution.................................................................................12
Setting your changes as the new default....................................................... 13
Restoring fax options to the factory settings.................................................. 14
Saving fax options as a Shortcut ...................................................................14
ii
Additional sending operations..............................................................................15
Sending a 2-sided fax from the ADF (Automatic Document Feeder) ............15
Sending a fax manually .................................................................................15
Sending a fax at the end of a conversation ...................................................16
Dual Access (Black & White only) .................................................................16
Broadcasting (Black & White only) ................................................................16
Real Time Transmission................................................................................18
Overseas Mode .............................................................................................19
Delayed Faxing (Black & White only) ............................................................19
Delayed Batch Transmission (Black & White only) .......................................20
Checking and canceling waiting jobs.............................................................20
Polling ..................................................................................................................21
Polled Transmit (Black & White only) ............................................................21
4 Receiving a fax 22
Memory Receive (Black & White only) ................................................................22
Fax Forwarding..............................................................................................22
Paging ...........................................................................................................23
Fax Storage ...................................................................................................23
Printing a fax from the memory .....................................................................24
Turning off Memory Receive operations........................................................24
Changing Memory Receive operations .........................................................25
Remote Retrieval .................................................................................................26
Setting a Remote Access Code.....................................................................26
Using your Remote Access Code..................................................................26
Remote Fax commands ................................................................................27
Retrieving fax messages ...............................................................................28
Changing your Fax Forwarding number ........................................................28
Additional receiving operations............................................................................29
Receiving faxes into memory when paper tray is empty ...............................29
Printing a reduced incoming fax ....................................................................29
Receiving a fax at the end of a conversation.................................................29
Polling ..................................................................................................................30
Polling receive ...............................................................................................30
5 Dialing and storing numbers 32

Voice operations ..................................................................................................32
Tone or Pulse (Canada only).........................................................................32
Fax/Tel mode.................................................................................................32
Caller ID.........................................................................................................32
Special line considerations ............................................................................33
Additional dialing operations................................................................................35
Outgoing Call History.....................................................................................35
Caller ID history .............................................................................................35
Dialing access codes and credit card numbers .............................................36
Additional ways to store numbers ........................................................................37
Storing Address Book numbers from the Outgoing Call history ....................37
Storing Address Book numbers from the Caller ID history ............................37
Setting up Groups for Broadcasting ..............................................................38
iii
6 Printing reports 40
Fax reports...........................................................................................................40
Transmission Verification Report...................................................................40
Fax Journal (activity report) ........................................................................... 40
Reports ................................................................................................................ 41
How to print a report ......................................................................................41
7 Making copies 42
Copy options........................................................................................................42
Stop copying.................................................................................................. 42
Improving copy quality ...................................................................................42
Enlarging or reducing copies ......................................................................... 43
Making N in 1 copies or a poster (Page Layout) ........................................... 44
2 in 1 ID Copy (Page Layout) ........................................................................47
Sorting copies using the ADF ........................................................................48
Adjusting Density........................................................................................... 48
Ink Save Mode...............................................................................................49
Thin Paper Copy............................................................................................ 50
Auto Deskew .................................................................................................50
Book Copy ..................................................................................................... 51
Watermark Copy............................................................................................ 51
Remove Background Color ........................................................................... 52
2-sided copying .............................................................................................53
Saving copy options as a Shortcut ................................................................ 55
Ledger Copy Shortcuts ........................................................................................55
Ledger Copy Shortcut.................................................................................... 55
8 PhotoCapture Center™: Printing photos from a memory card or

USB Flash drive 58
PhotoCapture Center™ operations ..................................................................... 58
Memory cards, USB Flash drives and folder structures ................................58
Movie printing ................................................................................................ 59
Print Images......................................................................................................... 59
Print Index (Thumbnails) ...............................................................................59
Printing Photos .............................................................................................. 60
Enhance Photos ............................................................................................ 60
ID photo print .................................................................................................62
Slide Show..................................................................................................... 63
DPOF printing................................................................................................ 64
PhotoCapture Center™ print settings.................................................................. 65
Print Quality ................................................................................................... 65
Paper options ................................................................................................ 65
Auto Correct .................................................................................................. 67
Adjusting Brightness, Contrast and Color...................................................... 67
Cropping ........................................................................................................69
Borderless printing......................................................................................... 70
Print Date....................................................................................................... 70
Setting your changes as the new default....................................................... 71
Restoring all settings to the factory settings .................................................. 71
iv
Scan to a memory card or USB Flash drive ........................................................72
Auto Crop ......................................................................................................72
How to set a new default ...............................................................................73
How to reset to the factory settings ...............................................................74
Saving scan options as a Shortcut ................................................................74
9 Printing photos from a camera 75

Printing photos directly from a PictBridge camera ...............................................75
PictBridge requirements ................................................................................75
Setting your digital camera ............................................................................75
Printing Images..............................................................................................76
DPOF printing ................................................................................................77
Printing photos directly from a digital camera (without PictBridge)......................77
Printing Images..............................................................................................78
A Routine maintenance 79
Cleaning and checking the machine ....................................................................79
Cleaning the outside of the machine .............................................................79
Cleaning the machine’s printer platen ...........................................................80
Cleaning the paper feed rollers .....................................................................81
Cleaning the paper pick-up rollers .................................................................82
Cleaning the paper pick-up rollers for paper tray #2 .....................................83
Checking the ink volume ...............................................................................84
Packing and shipping the machine ......................................................................84
B Glossary 87
C Index 91
v
1 General setup 1
1
Memory Storage 1 Volume Settings 1
Your menu settings are stored permanently,

and, in the event of a power failure, will not be Ring Volume 1
lost. Temporary settings (for example,

Overseas Mode) will be lost. If you have You can choose a range of ring volume
chosen Set New Default for your Fax, levels, from High to Off. The machine will
Scan and Photo preferred settings, those keep your new default setting until you
settings will not be lost. Also, during a power change it.
failure, the machine will retain the date and
time and programmed fax timer jobs (for Setting the Ring Volume from the
example, Delayed Fax) for approximately menu 1
24 hours.
a Press .
b Press All Settings.
c Swipe up or down, or press a or b to

display General Setup.
d Press General Setup.
e Swipe up or down, or press a or b to

display Volume.
f Press Volume.
g Press Ring.
h Press Low, Med, High or Off.
i Press .
1
Chapter 1
Beep Volume 1 Speaker Volume 1
When the beep is on, the machine will make You can choose a range of speaker volume
a sound when you press the Touchscreen or levels, from High to Off.
Touchpanel, make a mistake, or after you
send or receive a fax.
a Press .
You can choose a range of sound volume
levels, from High to Off. b Press All Settings.
a Press . c Swipe up or down, or press a or b to

b Press All Settings. d Press General Setup.
c Swipe up or down, or press a or b to e Swipe up or down, or press a or b to
display General Setup. display Volume.
d Press General Setup. f Press Volume.
e Swipe up or down, or press a or b to g Press Speaker.
display Volume.
h Press Low, Med, High or Off.
f Press Volume.
g Press Beep. i Press .

You can also adjust the speaker volume by
h Press Low, Med, High or Off. pressing Hook.
i Press . a Do one of the following:

 When Fax Preview is set to Off,
press (Fax).
 When Fax Preview is set to On, press

(Fax) and then
(Sending Faxes).
b Press Hook.
c Press or .
d Press to decrease or to
increase the speaker volume level.
Each press changes the volume to the
next setting.
e Press Hook.
2
General setup
Automatic Daylight Sleep Mode 1
Saving Time 1
You can choose how long the machine must 1

be idle (up to 60 minutes) before it goes into
You can set the machine to change Sleep Mode. The timer will restart if any
automatically for daylight saving time. It will operation is carried out on the machine.
reset itself forward one hour in the Spring and
backward one hour in the Fall. Make sure you
have set the correct date and time in the a Press .
Date & Time setting.
The factory setting is Off, so you will have to
turn on Automatic Daylight Saving Time as c Swipe up or down, or press a or b to
follows. display General Setup.
a Press . d Press General Setup.

b Press . display Sleep Mode.
c Swipe up or down, or press a or b to f Press Sleep Mode.

display Auto Daylight.
g Swipe up or down, or press a or b to
d Press Auto Daylight. display 1Min, 2Mins, 3Mins, 5Mins,
10Mins, 30Mins or 60Mins to choose
e Press On (or Off). the length of time the machine must be
idle before entering Sleep Mode. Press
f Press . the option you want to set.
h Press .
3
Chapter 1
Touchscreen LCD 1
Setting the Dim Timer for the
backlight 1
Setting the backlight You can set how long the Touchscreen LCD
brightness 1
backlight stays on after the last finger press.
You can adjust the brightness of the

Touchscreen LCD backlight. If you are having
a Press .
difficulty reading the LCD, try changing the
brightness setting. b Press All Settings.

a Press . display General Setup.
b Press All Settings. d Press General Setup.
c Swipe up or down, or press a or b to e Swipe up or down, or press a or b to

display General Setup. display LCD Settings.
d Press General Setup. f Press LCD Settings.
e Swipe up or down, or press a or b to g Press Dim Timer.

display LCD Settings.
h Press 10Secs, 20Secs, 30Secs or
f Press LCD Settings. Off.
g Press Backlight. i Press .
h Press Light, Med or Dark.
i Press .
4
General setup
Dial Prefix 1
The Dial Prefix setting will automatically dial a 1

predefined number before every fax number
you dial. For example, if your telephone
system requires a “9” to dial an outside
number, use this setting to automatically
dial 9 for every fax you send.
Setting up or changing the

prefix number 1
a Press .

display Initial Setup.
d Press Initial Setup.

display Dial Prefix.
f Press Dial Prefix.
g Press On (or Off).
h Press Dial Prefix.
i Enter the prefix number (up to 5 digits)

using the keyboard on the Touchscreen.
j Press OK.
NOTE
• If your telephone system requires a timed
break recall (hookflash), press ! on the
Touchscreen.
• You cannot use ! with any other numbers
or characters.
• (Canada only) If the pulse dialing mode is
on, # and l are not available to use.
k Press .
5
2 Security features 2
Secure Function Lock NOTE

2.0 2
• Only administrators can set limitations
and make changes for each user.
Secure Function Lock lets you restrict public • If Fax Tx is disabled, you cannot use any
access to certain machine functions: functions in the Fax menu.
 Fax Send • Polled Transmit and Polling Receive are
enabled only when both Fax Tx and Fax
 Fax Receive Rx are enabled.
 Copy • You cannot edit or delete a Shortcut when
 Scan Secure Function Lock is set to On.
 Print from Media
 Scan to Media Before you begin to use
 PC Print Secure Function Lock 2.0 2
 Color Print
You can configure Secure Function Lock 2.0
 Page Limit settings using a Web browser. Before
 Web Upload configuration, the following preparations are
needed.
 Web Download
This feature also prevents users from a Start your Web browser.
changing the default settings of the machine
by limiting access to the menu settings.
b Type “vmachine’s IP address/” into
your browser’s address bar (where
Before using the security features, you must “machine’s IP address” is the Brother
first enter an administrator password. machine’s IP address).
Access to restricted operations can be  For example:
enabled by creating a restricted user.
x192.168.1.2/
Restricted users must enter a password to
use the machine. NOTE
Make a careful note of your password. If you You can find the machine's IP address in
forget it, please call Brother Customer the Network Configuration List.
Service.
For more information, see Software and
Network User’s Guide: Set Up Public
Mode.
6
Security features
c Enter a password in the Login box. Setting and changing the

(This is a password to log into the Administrator Password 2
machine's Web page, not the

administrator password for Secure You can configure these settings using a
Function Lock.) Click . Web browser. To set up the Web page, see
Before you begin to use Secure Function 2
Lock 2.0 on page 6. Then follow the
instructions below.
Setting the administrator password 2
The password you set in these steps is for the

administrator. This password is used to set
up users and to turn Secure Function Lock on
or off. (See Setting up restricted users
on page 8 and Turning Secure Function Lock
NOTE on/off on page 8.)
If you are using a Web browser to
configure the machine's settings for the a Click Administrator.
first time, set a password.
b Click Secure Function Lock.
1 Click
Please configure the password. c Enter a four-digit number for the
password in the New Password box.
2 Enter a password you want to use
(up to 32 characters).
3 Re-enter the password in the

Confirm New Password box.
4 Click Submit.
d Re-enter the password in the

Retype Password box.
e Click Submit.
Changing the administrator password 2
a Click Administrator.
c Enter a four-digit number for the new

password in the New Password box.
d Re-enter the new password in the

Retype Password box.
e Click Submit.
7
Chapter 2
Setting up restricted users 2 Turning Secure Function

Lock on/off 2
You can set up users with restrictions and a

password. You can set up to 10 restricted
users. NOTE
Make a careful note of the administrator
You can configure these settings using a
password. If you enter the wrong
Web browser.
password, the Touchscreen will show
To set up the Web page, see Before you
Wrong Password. Enter the correct
begin to use Secure Function Lock 2.0
password. If you forget it, please call
on page 6. Then follow the instructions
Brother Customer Service.
below.
a Click Administrator. Turning Secure Function Lock on 2

a Press .
c Enter an alphanumeric Group name or
User name (up to 15 characters) in the b Press All Settings.
ID Number/Name box and then enter a
four-digit password in the PIN box. c Swipe up or down, or press a or b to
d Press General Setup.

display Function Lock.
f Press Function Lock.
g Press Lock OffiOn.

d Uncheck the functions that you want to
restrict in the Function Restrictions h Enter your four-digit administrator
boxes. If you want to configure the password using the keyboard on the
maximum page count, check the On box Touchscreen.
in Print Limits, and then enter the Press OK.
number in the Max. Pages box. Then
click Submit. NOTE
The Secure Function Lock icon is
NOTE prominently displayed in Home screen.
• You cannot use the same password as
another user’s password.
• You can set up one Public user. Public
users do not need to enter a password.
For more information, see Software and
Network User’s Guide: Set Up Public
Mode.
8
Security features
Turning Secure Function Lock off 2
Restricting dialing 2
a Press Public or This feature prevents users from sending a

fax or call to a wrong number by mistake. You
XXXXX (where xxxxx is can set the machine to restrict dialing when
you use the dial pad, Address Book, Shortcut 2
the user’s name).
and LDAP search.
b Press Lock OniOff. If you choose Off, the machine does not
restrict the dialing method.
c Enter your four-digit administrator
password using the keyboard on the If you choose Enter # Twice, the machine
Touchscreen. will prompt you to re-enter the number, and
Press OK. will start dialing after you re-enter the number
correctly. If you re-enter the wrong number,
the Touchscreen will show Try again.
Switching users 2
Press Close and enter the number twice

again.
This setting allows a restricted user to log on
to the machine when Secure Function Lock is If you choose On, the machine will restrict all
turned on. fax sending and outbound calls for that
dialing method.
a On the Touchscreen, press
NOTE
Public or • The Enter # Twice setting will not work
if you use an external phone or press
XXXXX (where xxxxx is Hook before entering the number. You will
not be asked to re-enter the number.
the user’s name).
• If you chose On or Enter # Twice, you
b Press Change User. cannot use the Broadcasting feature.

display your user name.
d Press your user name.
e Enter your four-digit user password

Press OK.
Changing to Public mode 2
a Press XXXXX (where

xxxxx is the user’s name).
b Press Go to Public.
9
Chapter 2
Dial pad restriction 2 Shortcut restriction 2
a Press . a Press .
b Press All Settings. b Press All Settings.

display Fax.
display Fax.
d Press Fax.
d Press Fax.
e Swipe up or down, or press a or b to e Swipe up or down, or press a or b to
display Dial Restriction. display Dial Restriction.
f Press Dial Restriction. f Press Dial Restriction.
g Press Dial Pad.
g Press Shortcuts.
h Press Enter # Twice, On or Off.
h Press Enter # Twice, On or Off.
i Press .
i Press .
Address Book restriction

LDAP Server restriction
2
a Press .
a Press .
display Fax. c Swipe up or down, or press a or b to
display Fax.
d Press Fax.
e Swipe up or down, or press a or b to d Press Fax.
display Dial Restriction.
f Press Dial Restriction. display Dial Restriction.
g Press Address Book. f Press Dial Restriction.

h Press Enter # Twice, On or Off. g Press LDAP Server.
i Press . h Press Enter # Twice, On or Off.
NOTE i Press .
If you combine Address Book numbers
when dialing, the address will be
recognized as dial pad input and will not
be restricted.
10
3 Sending a fax 3
Additional sending d Swipe up or down, or press a or b to

display the setting you want to change.
options 3
When the setting is displayed, press it.
e Press the option you want to set.

Sending faxes using multiple 3
settings f Repeat steps d and e to change
additional settings.
3
When you send a fax, you can choose a g Press OK when you are finished
combination of settings, such as changing settings.
Fax Resolution, 2-sided Fax,
Contrast, Glass Scan Size, and h Enter the fax number.
Real Time TX.
You can also choose Call History, i Press Fax Start.
Address Book, Broadcasting, Preview,
NOTE
Color Setting, Delayed Fax,
• Most settings are temporary, and the
Batch TX, Polled TX, Polling RX,
machine returns to its default settings after
Overseas Mode, Set New Default, and
you send a fax.
Factory Reset.
• You can save some of the settings you
Some settings are only available when
use most often by setting them as the
sending black & white faxes.
default settings. These settings will
a Load your document. remain until you change them again. (See
Setting your changes as the new default
b Do one of the following: on page 13.)
 When Fax Preview is set to Off, • You can also save some of the settings
you use most often by setting them as a
press (Fax). Shortcut. (See Saving fax options as a
 When Fax Preview is set to On, press Shortcut on page 14.)
(Fax) and then

Stop faxing 3
(Sending Faxes).
The Touchscreen shows: To stop faxing, press .
c Press Options.
11
Chapter 3
Contrast 3 Changing fax resolution 3
If your document is very light or very dark, you The quality of a fax can be improved by
may want to change the contrast. For most changing the fax resolution.
documents, the factory setting Auto can be
used. Auto chooses the suitable contrast for a Load your document.
your document.
b Do one of the following:
Choose Light when sending a light
document. Choose Dark when sending a  When Fax Preview is set to Off,
dark document. press (Fax).
a Load your document.  When Fax Preview is set to On, press
b Do one of the following: (Fax) and then
 When Fax Preview is set to Off, (Sending Faxes).

press (Fax).
c Press Options.
(Fax) and then
d Swipe up or down, or press a or b to
display Fax Resolution.
(Sending Faxes). e Press Fax Resolution.
c Press Options. f Press Standard, Fine, S.Fine or

Photo.
display Contrast. g Press OK.
e Press Contrast. h Enter the fax number.
f Press Auto, Light or Dark. i Press Fax Start.
g Press OK.
h Enter the fax number.
i Press Fax Start.
NOTE
Even if you choose Light or Dark, the
machine will send the fax using the Auto
setting in the following conditions:
• When you send a color fax.
• When you choose Photo as the Fax
Resolution.
12
Sending a fax
NOTE Setting your changes as the

You can choose four different resolution new default 3
settings for black & white faxes and two for

color faxes. You can store the fax options you use
frequently for Fax Resolution,
Black & White Contrast, Glass Scan Size, Preview,
Real Time TX and Color Setting by
Standard Suitable for most typed
saving them as the default settings. These
documents.
settings will remain until you change them
3
Fine Good for small print and again.
transmits a little slower than
Standard resolution. a Do one of the following:
S.Fine Good for small print or artwork
and transmits slower than
Fine resolution. press (Fax).
Photo Use when the document has
varying shades of gray or is a  When Fax Preview is set to On, press
photograph. Photo has the (Fax) and then
slowest transmission.
(Sending Faxes).
Color
Standard Suitable for most typed b Press Options.
documents.
Fine Use when the document is a choose the setting you want to change,
photograph. The transmission
and then press your new option.
time is slower than Standard
resolution.
Repeat this step for each setting you
If you choose S.Fine or Photo and then want to change.
send a color fax (choosing Color in
Color Setting), the machine will send d After changing the last setting to your
the fax using the Fine setting. preferred option, swipe up or down, or
press a or b to display
Set New Default.
e Press Set New Default.
f The Touchscreen asks you to confirm

the change to the new default settings.
Press Yes to confirm.
g Press .
13
Chapter 3
Restoring fax options to the b Enter the fax number.

factory settings 3
NOTE
If the Shortcut is to be used for
You can restore all the fax options you have broadcasting, press Options and choose
changed back to the factory settings. These Broadcasting in step d before entering
settings will remain until you change them the fax number in step b.
again.
(See Broadcasting (Black & White only)
a Do one of the following: on page 16.)
c Press Options.
press (Fax).

display Fax Resolution,
(Fax) and then 2-sided Fax, Contrast,
Glass Scan Size, Preview,
(Sending Faxes). Color Setting, Real Time TX or
Overseas Mode, and then press the
b Press Options. setting you want to change. Then press
the new option you want to set.
c Swipe up or down, or press a or b to Repeat this step for each setting you
display Factory Reset. want to change.
d Press Factory Reset. e When you are finished choosing new

options, press OK.
e The Touchscreen asks you to confirm to
change back to the factory settings. f Press Save as Shortcut.
g Confirm the displayed list of options you
f Press . have chosen for the Shortcut, and then
press OK.
Saving fax options as a h Enter a name for the Shortcut using the
keyboard on the Touchscreen. (For help
Shortcut
entering letters, see Basic User’s Guide:
3
Entering Text.)
You can store all the new fax options you use
Press OK.
frequently by saving them as a Shortcut.
a Do one of the following:

i Press OK to save your Shortcut.

press (Fax).

(Fax) and then
(Sending Faxes).
14
Sending a fax
Additional sending  If your document is flipped on the

Short edge, press
operations 3
2-sided Scan: Short Edge.
Short edge
Sending a 2-sided fax from
Portrait Landscape
the ADF (Automatic
Document Feeder) 3
3
You can send 2-sided documents up to Legal
size from the ADF.
a Load your document in the ADF.

g Press OK.
 When Fax Preview is set to Off, h Enter the fax number.
press (Fax). i Press Fax Start.
 When Fax Preview is set to On, press The machine will now scan and send your
document.
(Fax) and then
(Sending Faxes). Sending a fax manually 3
c Press Options. Manual transmission lets you hear the

dialing, ringing and fax-receiving tones while
d Swipe up or down, or press a or b to sending a fax.
display 2-sided Fax.
NOTE
e Press 2-sided Fax. To send a multi-page fax, use the ADF.
f Do one of the following: a Load your document.

 If your document is flipped on the
Long edge, press b Do one of the following:
2-sided Scan: Long Edge.  When Fax Preview is set to Off,
press (Fax).
Long edge
Portrait Landscape  When Fax Preview is set to On, press
(Fax) and then
(Sending Faxes).
c To listen for a dial tone, press Hook.
d Dial the fax number.
15
Chapter 3
e When you hear the fax tones, press Broadcasting

Fax Start.
If you are using the scanner glass, press
(Black & White only) 3
Send on the Touchscreen to send the

fax. Broadcasting is automatically sending the
same fax message to more than one fax
number. You can include Groups, Address
Sending a fax at the end of a Book numbers, and up to 50 manually dialed
conversation 3
numbers in the same broadcast.
After the broadcast is finished, a Broadcast
At the end of a conversation, you can send a Report will be printed.
fax to the other party before you both hang
up.
Before you begin the broadcast 3
a Ask the other party to wait for fax tones Address Book numbers must be stored in the
(beeps) and then to press the Start or machine's memory before they can be used
Send key before hanging up. in a broadcast. (See Basic User’s Guide:
Storing Address Book numbers.)
b Load your document.
Group numbers must also be stored in the
c Press Fax Start. machine's memory before they can be used
If you are using the scanner glass, in a broadcast. Group numbers include many
press Send to send the fax. stored Address Book numbers for easier
dialing. (See Setting up Groups for
d Replace the handset of the external Broadcasting on page 38.)
phone.
How to broadcast a fax 3
Dual Access
a Load your document.

You can dial a number and start scanning the
fax into memory—even when the machine is  When Fax Preview is set to Off,
sending from memory, receiving faxes or press (Fax).
printing PC data. The Touchscreen shows
the new job number.  When Fax Preview is set to On, press
The number of pages you can scan into the (Fax) and then
memory will vary depending on the data that
is printed on them. (Sending Faxes).
NOTE c Press Options.

If the Out of Memory message
appears, press or Quit to cancel or
display Broadcasting.
Send Now to send the pages scanned so
far. e Press Broadcasting.
f Press Add Number.
16
Sending a fax
g You can add numbers to the broadcast i Press Fax Start.

in the following ways:
NOTE
 Press Add Number and enter a
Broadcasting is not available when you
number using the keyboard on the
select Color in Color Setting.
Touchscreen.
Press OK. Faxing from the ADF
NOTE  The machine starts scanning and
3
If you downloaded Internet Fax: sending the document.
If you want to broadcast using an E-mail Faxing from the scanner glass
address, press , enter the E-mail When the Touchscreen asks you
Next page?, do one of the following:
address, and press OK. (See Basic User’s
Guide: Entering Text.)  To send a single page, press No.
The machine starts sending the
 Press Add from Address book. document.
Swipe up or down, or press a or b to  To send more than one page, press
display the number you want to add Yes and place the next page on the
to the broadcast. scanner glass.
Press the check boxes of the Press OK.
numbers you want to add to the The machine starts scanning the
broadcast. page. (Repeat this step for each
After you have checked all the page.)
numbers you want, press OK.
NOTE
 Press • If you did not use up any of the numbers
Search in Address book. for Groups, you can broadcast faxes to as
Enter the first letter of the name and many as 250 different numbers.
press OK. • The machine’s available memory will vary
Press the name, and then press the depending on the types of jobs in the
number you want to add to the memory and the numbers used for
broadcast. broadcasting. If you broadcast to the
maximum number available, you will not
h After you have entered all the fax be able to use dual access and delayed
numbers by repeating steps f and g, fax.
press OK.
• If the Out of Memory message
appears, press or Quit to cancel or
Send Now to send the pages scanned so
far.
17
Chapter 3
Canceling a Broadcast in progress 3

Real Time Transmission 3
a Press . When you are sending a fax, the machine will

scan the document into the memory before
b Do one of the following: sending it. Then, as soon as the telephone
line is free, the machine will start dialing and
 To cancel the entire broadcast, press
sending.
Entire Broadcast. Go to step c.
Sometimes, you may want to send an
 To cancel the current job, press the
important document immediately, without
name or number being dialed on the
waiting for memory transmission. You can do
Touchscreen. Go to step d.
this by turning on Real Time TX.
 To exit without canceling, press .
c When the Touchscreen asks if you want
to cancel the entire broadcast, do one of
the following:  When Fax Preview is set to Off,
 Press Yes to confirm. press (Fax).
 To exit without canceling, press No.
d Do one of the following: (Fax) and then
 To cancel the current job, press Yes.
(Sending Faxes).
c Press Options.

display Real Time TX.
e Press Real Time TX.
f Press On (or Off).
g Press OK.
h Enter the fax number.
i Press Fax Start.
NOTE
• If you are sending a color fax or if the
memory is full and you are sending a black
& white fax from the ADF, the machine will
send the document in real time (even if
Real Time TX is set to Off).
• In Real Time Transmission, the automatic
redial feature does not work when you are
using the scanner glass.
18
Sending a fax
Overseas Mode 3 Delayed Faxing

If you are having difficulty sending a fax

overseas due to possible interference on the You can store up to 50 faxes in the memory
telephone line, we recommend that you turn to be sent within 24 hours. These faxes will
on Overseas Mode. After you send a fax be sent at the time of day you enter in step i.
using this feature, the feature will turn itself
off. a Load your document.
3
a Load your document. b Do one of the following:
b Do one of the following:  When Fax Preview is set to Off,
 When Fax Preview is set to Off, press (Fax).

press (Fax).  When Fax Preview is set to On, press
 When Fax Preview is set to On, press (Fax) and then
(Fax) and then (Sending Faxes).
(Sending Faxes).
c Press Options.
c Press Options. d Swipe up or down, or press a or b to
display Delayed Fax.
display Overseas Mode. e Press Delayed Fax.
e Press Overseas Mode. f Press Delayed Fax.
f Press On (or Off). g Press On (or Off).
g Press OK. h Press Set Time.
h Enter the fax number. i To enter the time you want the fax to be
sent, do one of the following:
i Press Fax Start.
 If you have set 12h Clock as the
format in the Clock Type setting,
enter the time (in 12-hour format)
using the keyboard on the
Touchscreen, and then press AM or
PM.
Press OK.
 If you have set 24h Clock in the
Clock Type setting, enter the time
(in 24-hour format) using the
keyboard on the Touchscreen.
Press OK.
(For example, enter 19:45 for
7:45 PM.)
19
Chapter 3
NOTE Checking and canceling

The number of pages you can scan into waiting jobs 3
the memory depends on the amount of

data that is printed on each page. You can check which jobs are still waiting in
the memory to be sent and cancel a job.
j Press OK. (If there are no jobs, the Touchscreen shows
No Jobs Waiting.)
k Enter the fax number.
l Press Fax Start.

a Press .
NOTE b Press All Settings.

Delayed Fax is not available when you
select Color in Color Setting. c Swipe up or down, or press a or b to
display Fax.
Delayed Batch Transmission d Press Fax.

display Remaining Jobs.
Before sending the delayed faxes, your
machine will help you economize by sorting f Press Remaining Jobs.
all the faxes in the memory by destination and Any waiting jobs appear on the
scheduled time. All delayed faxes that are Touchscreen.
scheduled to be sent at the same time to the
same fax number will be sent as one fax to g Swipe up or down, or press a or b to
save transmission time. scroll through the jobs and press the job
you want to cancel.
a Do one of the following: Press Cancel.
 When Fax Preview is set to Off, h Do one of the following:
press (Fax).  To cancel, press Yes.
 When Fax Preview is set to On, press If you want to cancel another job, go
to step g.
(Fax) and then
(Sending Faxes).
i When you are finished, press .
b Press Options.

display Batch TX.
d Press Batch TX.
e Press On (or Off).
f Press .
20
Sending a fax
Polling h If you are using the scanner glass, the

Touchscreen will prompt you to choose
3
one of the following options:

Polling lets you set up your machine so other
people can receive faxes from you, but they  Press Yes to scan another page.
pay for the call. It also lets you call somebody Go to step i.
else’s fax machine and receive a fax from it,  Press No to store the document in
so you pay for the call. The polling feature the memory. Other fax machines can
needs to be set up on both machines for this
to work. Not all fax machines support polling.
now call your machine and retrieve 3
the document.
Polled Transmit i Place the next page on the scanner

glass and press OK.
Repeat steps h and i for each page.

The document will be stored in the
Polled Transmit lets you set up your machine memory and wait to be polled.
to wait with a document so another fax
machine can call and retrieve it.
The document will be stored and can be
retrieved by any other fax machine until you
delete it from the memory. (See Checking
and canceling waiting jobs on page 20.)
Setting up Polled Transmit 3

press (Fax).

(Fax) and then
(Sending Faxes).
c Press Options.

display Polled TX.
e Press Polled TX.
f Press On (or Off).
g Press Fax Start.
21
4 Receiving a fax 4
Memory Receive g Swipe up or down, or press a or b to

display Memory Receive.
h Press Memory Receive.

Memory Receive lets you receive faxes while
you are away from the machine.
i Swipe up or down, or press a or b to
display Fax Forward.
You can only use one Memory Receive
operation at a time: j Press Fax Forward.
 Fax Forwarding k Enter the forwarding number (up to
 Paging 20 digits) using the keyboard on the
Touchscreen.
 Fax Storage
Press OK.
 PC-Fax Receive
 Off
l If Fax Preview is set to Off, press
Backup Print: On or
You can change your selection at any time. If Backup Print: Off.
received faxes are still in the machine’s
memory when you change the Memory IMPORTANT
Receive operation, a message will appear on • If you choose Backup Print: On, the
the Touchscreen. (See Changing Memory machine will also print the fax at your
Receive operations on page 25.) machine so you will have a copy. This is a
safety feature in case there is a power
failure before the fax is forwarded or a
Fax Forwarding 4
problem at the receiving machine.

When you choose Fax Forward, your • When you receive a color fax, your
machine stores the received fax in the machine prints the color fax but does not
memory. The machine will then dial the fax forward the fax to the Fax Forwarding
number you have programmed and forward number you programmed.
the fax message.
m Press .
a Press .

display Fax.
d Press Fax.

display Setup Receive.
f Press Setup Receive.
22
Receiving a fax
Paging 4
l Do one of the following:
 If you are programming your cell
When you choose Paging, your machine phone number and do not need to
dials the cell phone or pager number you enter a PIN, press OK.
have programmed. This activates your cell
 If your pager needs a PIN, enter the
phone or pager so you will know that you
PIN, press #, press Pause, and then
have a fax message in the memory.
enter your fax number followed by
If you have set Paging, a backup copy of the # #.
received fax will be printed at the machine.
Press OK.
a Press . For example, press: 4

1 2 3 4 5 # Pause 1 8 0 0 5 5 5 6 7 8
b Press All Settings. 9##
 If you do not need a PIN, press:
display Fax. Pause, and then enter your fax
number followed by # #. Press OK.
d Press Fax. For example, press:
e Swipe up or down, or press a or b to Pause 1 8 0 0 5 5 5 6 7 8 9 # #
m Press .

NOTE
display Memory Receive. You cannot change a cell phone number,
pager number, or PIN remotely.
i Swipe up or down, or press a or b to Fax Storage 4
display Paging.
If you choose Fax Storage, your machine
j Press Paging. stores received faxes in the memory. You will
be able to retrieve fax messages from
k Enter your cell phone or pager number another location using the Remote Retrieval
followed by # # (up to 20 digits). commands.
Press OK.
If you have turned on Fax Storage, a backup
Do not include the area code if it is the
copy will be printed at the machine.
same as that of your machine.
For example, press:
1 8 0 0 5 5 5 1 2 3 4 # #. a Press .

display Fax.
d Press Fax.
23
Chapter 4

NOTE
• (When Fax Preview is set to Off.)
f Press Setup Receive. You can also print a fax from the memory
by pressing Print on the Touchscreen.
display Memory Receive. • When you print a fax from the memory, the
fax data will be erased.
i Swipe up or down, or press a or b to Turning off Memory Receive

display Fax Storage. operations 4
j Press Fax Storage.

a Press .
k Press .
NOTE
Color faxes cannot be stored in the c Swipe up or down, or press a or b to

memory. When you receive a color fax, display Fax.
your machine prints it.
d Press Fax.
Printing a fax from the e Swipe up or down, or press a or b to

memory 4
If you have chosen Paging or Fax Storage,

you can still print a fax from the memory when g Swipe up or down, or press a or b to
you are at your machine. (See Memory display Memory Receive.
Receive (Black & White only) on page 22.)
a Press .
i Press Off.

j Press .
display Fax. NOTE
The Touchscreen will show you more
d Press Fax. options if there are still received faxes in
the machine’s memory. (See Changing
e Swipe up or down, or press a or b to Memory Receive operations on page 25.)
display Print Fax.
f Press Print Fax.
g Press OK.
h Press .
24
Receiving a fax
Changing Memory Receive The Touchscreen will ask you the following
question:
operations 4
 Send Fax to PC?

If received faxes are in your machine’s • If you press Yes, faxes in the memory
memory when you change the Memory will be sent to your PC before the
Receive operations, the Touchscreen will ask setting changes. You will be asked if
you one of the following questions: you want to turn on Backup Print.
(See Basic User’s Guide: PC-FAX
If all the received faxes have already Receiving (Windows®).)
been printed
• If you press No, faxes in the memory 4
4
 Erase all faxes? will not be erased or transferred to your

• If you press Yes, faxes in the memory PC and the setting will be unchanged.
will be erased before the setting
changes.
• If you press No, faxes in the memory
will not be erased and the setting will
be unchanged.
If unprinted faxes are in the memory 4
 Print all faxes?

• If you press Yes, faxes in the memory
will be printed before the setting
changes. If a backup copy has already
been printed, it will not be printed
again.
• If you press No, faxes in the memory
will not be printed and the setting will
be unchanged.
If received faxes are left in the machine's
memory when you change to
PC Fax Receive from another option
[Fax Forward, Paging or Fax Storage],
press <USB> or the name of the PC if you are
on a network.
Press OK.
25
Chapter 4
Remote Retrieval 4 NOTE

You can change your code at any time by
You can call your machine from any entering a new one. If you want to make
touch-tone telephone or fax machine and your code inactive, press and hold in
then use the Remote Access Code and step g to restore the inactive setting (---l)
remote commands to retrieve fax messages. and press OK.
Setting a Remote Access

Using your Remote Access
Code
Code
4
The Remote Access Code lets you access

the Remote Retrieval features when you are a Dial your fax number from a touch-tone
away from your machine. Before you can use telephone or another fax machine.
the Remote Access and Retrieval features,
you have to set up your own code. The b When your machine answers, enter
factory default code is the inactive code (--- ). your Remote Access Code (3 digits
followed by ) at once.
a Press . c The machine signals if it has received
messages:
 1 long beep — Fax messages
c Swipe up or down, or press a or b to  No beeps — No messages
display Fax.
d When the machine gives two short
d Press Fax. beeps, enter a command.
The machine will hang up if you wait
e Swipe up or down, or press a or b to longer than 30 seconds to enter a
display Remote Access. command.
The machine will beep three times if you
f Press Remote Access. enter an invalid command.
g Enter a three-digit code using numbers e Press 9 0 to stop Remote Access when
0 to 9, l, or # using the keyboard on the you have finished.
Touchscreen.
Press OK. f Hang up.
(The preset ‘l’ cannot be changed.)
NOTE
NOTE • If your machine is set to Manual mode
Do not use the same code as your Fax and you want to use the Remote Retrieval
Receive Code (l 5 1) or Telephone features, wait for about 100 seconds after
Answer Code (# 5 1). (See Basic User’s it starts ringing, and then enter the
Guide: Using external and extension Remote Access Code within 30 seconds.
telephones.)
• In some countries this function may not be
available or supported by local telephone
h Press . companies.
26
Receiving a fax
Remote Fax commands 4
Follow the commands in the table to access features when you are away from the machine. When
you call the machine and enter your Remote Access Code (3 digits followed by ), the system will
give two short beeps and you must enter a remote command.
Remote commands Operation details

95 Change the Fax Forwarding,
Paging or Fax Storage settings
1 OFF You can choose Off after you have retrieved or erased all
your messages. 4
2 Fax Forwarding One long beep means the change is accepted. If you hear
3 Paging three short beeps, you cannot make a change because
something has not been set up (for example, a Fax
4 Fax Forwarding number Forwarding or Paging number has not been registered).
6 Fax Storage You can register your Fax Forwarding number by entering
4. (See Changing your Fax Forwarding number
on page 28.) Once you have registered the number, Fax
Forwarding will work.
96 Retrieve a fax
2 Retrieve all faxes Enter the number of a remote fax machine to receive stored
fax messages. (See Retrieving fax messages on page 28.)
3 Erase faxes from the memory If you hear one long beep, fax messages have been erased
from the memory.
97 Check the receiving status
1 Fax You can check whether your machine has received any
faxes. If yes, you will hear one long beep. If no, you will hear
three short beeps.
98 Change the Receive Mode
1 External TAD If you hear one long beep, your change has been accepted.
2 Fax/Tel
3 Fax Only
90 Exit Pressing 9 0 allows you to exit Remote Retrieval. Wait for
the long beep, then replace the handset.
27
Chapter 4
Retrieving fax messages 4 Changing your Fax

Forwarding number 4
You can call your machine from any

touch-tone telephone and have your fax You can change the default setting of your
messages sent to another machine. Before Fax Forwarding number from another
you use this feature, you have to turn on Fax touch-tone telephone or fax machine.
Storage or Fax Preview. (See Fax Storage
on page 23 or see Basic User’s Guide: Fax a Dial your fax number.
Preview (Black & White only).)
b When your machine answers, enter
a Dial your fax number. your Remote Access Code (3 digits
followed by ) at once. If you hear one
b When your machine answers, enter long beep, you have messages.
your Remote Access Code (3 digits
followed by ) at once. If you hear one c When you hear two short beeps,
long beep, you have messages. press 9 5 4.
c When you hear two short beeps, d Wait for the long beep, enter the new
press 9 6 2. number (up to 20 digits) of the remote
fax machine you want your fax
d Wait for a long beep, and then use the messages forwarded to using the dial
dial pad to enter the number of the pad, then enter # #.
remote fax machine where you want
your fax messages sent, followed by # # NOTE
(up to 20 digits). You cannot use l and # as dial numbers.
However, press # if you want to create a
NOTE pause.
You cannot use l and # as dial numbers.
However, press # if you want to create a
pause.
e Press 9 0 to stop Remote Access when
you have finished.
e Hang up after you hear your machine f Hang up after you hear your machine
beep. Your machine will call the other beep.
fax machine, which will then print your
fax messages.
28
Receiving a fax
Additional receiving g Swipe up or down, or press a or b to

display Auto Reduction.
operations 4
h Press Auto Reduction.
Receiving faxes into memory i Press On (or Off).

when paper tray is empty
j
4
Press .
As soon as the paper tray becomes empty
during fax reception, the Touchscreen shows Receiving a fax at the end of a
No Paper Fed. Put some paper in the
paper tray. (See Basic User’s Guide: Loading conversation 4 4
paper and other print media.)
At the end of a conversation, you can ask the
If you don't put paper in the paper tray, the other party to fax you information before you
machine will continue receiving the fax, with both hang up. Make sure the ADF is empty.
the remaining pages being stored in the
memory, if enough memory is available. a Ask the other party to place the
When the memory is full, the machine will document in their machine and to press
stop answering calls. To print the faxes, put the Start or Send key.
fresh paper in the tray.
b When you hear the other machine's
CNG tones (slowly repeating beeps),
Printing a reduced incoming press Fax Start.
fax
NOTE
4
If you choose On, the machine reduces each If the Touchscreen is dark for Sleep mode,
page of an incoming fax to fit on one sheet of touch it to display Fax Start.
Letter, Legal, Ledger, A4 or A3 size paper.
The machine calculates the reduction ratio by c Press Receive to receive the fax.
using the page size of the fax and your Paper
Size setting. d Replace the handset of the external
telephone.
(See Basic User’s Guide: Paper Size and
Type.)
a Press .

display Fax.
d Press Fax.

29
Chapter 4
Polling 4
Sequential polling
Polling lets you set up your machine so other Sequential polling lets you request
people can receive faxes from you, but they documents from several fax machines in one
pay for the call. It also lets you call somebody operation. Afterwards, a Sequential Polling
else’s fax machine and receive a fax from it, Report will be printed.
so you pay for the call. The polling feature
needs to be set up on both machines for this a Do one of the following:
to work. Not all fax machines support polling.  When Fax Preview is set to Off,
press (Fax).
Polling receive 4

Polling receive lets you call another fax
(Fax) and then
machine to receive a fax.
(Sending Faxes).
Setup to receive polling 4
a Do one of the following:

b Press Options.
 When Fax Preview is set to Off, c Swipe up or down, or press a or b to

display Polling RX.
press (Fax).

d Press Polling RX.
(Fax) and then e Press On (or Off).
(Sending Faxes). f Press Options. Swipe up or down, or

press a or b to display Broadcasting.
b Press Options.
g Press Broadcasting.
h Press Add Number.
display Polling RX.
d Press Polling RX.
e Press On (or Off).
f Enter the fax number you are polling

using Address Book or the dial pad on
the Touchpanel.
g Press Fax Start.

The Touchscreen shows Dialing.
30
Receiving a fax
i You can add numbers to the broadcast Canceling a Sequential Polling Job 4
in the following ways:

 Press Add Number and enter a a Press .
number using the keyboard on the
Touchscreen. b Do one of the following:
Press OK.  To cancel the entire sequential
polling job, press
NOTE Entire Seq. Poll. Go to step c.
If you downloaded Internet Fax:
 To cancel the current job, press the
If you want to broadcast using an E-mail name or number being dialed on the
address, press , enter the E-mail Touchscreen. Go to step d. 4
address, and press OK. (See Basic User’s  To exit without canceling, press .
Guide: Entering Text.)
c When the Touchscreen asks if you want
 Press Add from Address book. to cancel the entire sequential polling
job, do one of the following:
Swipe up or down, or press a or b to
display the number you want to add  Press Yes to confirm.
to the broadcast.  To exit without canceling, press No.
Press the check boxes of the
numbers you want to add to the
d Do one of the following:
broadcast.  To cancel the current job, press Yes.
After you have checked all the  To exit without canceling, press No.
numbers you want, press OK.
 Press
Search in Address book.
Enter the first letter of the name and
press OK.
Press the name, and then press the
number you want to add to the
broadcast.
j After you have entered all the fax

numbers by repeating steps h and i,
press OK.
k Press Fax Start.

The machine polls each number or
Group number in turn for a document.
Press while the machine is dialing to

cancel the polling process.
To cancel all sequential polling receive jobs,
see Canceling a Sequential Polling Job
on page 31.
31
5 Dialing and storing numbers 5
Voice operations 5
Fax/Tel mode 5
You can use your external telephone to dial When the machine is in Fax/Tel mode, it will
voice calls. use the F/T Ring (pseudo/double-ringing) to
alert you to pick up a voice call.
Tone or Pulse (Canada only) 5

If you are at the extension telephone, you'll
need to lift the handset during the F/T Ring
If you have a Pulse dialing service, but need and then press # 5 1 between the
to send tone signals (for example, for pseudo/double-rings. If no one is on the line,
telephone banking), follow the instructions or if someone wants to send you a fax, send
below: the call back to the machine by pressing
l 5 1.
a Do one of the following: If you are at the machine, lift the external
 When Fax Preview is set to Off, telephone’s handset, and then press Pickup
to answer.
press (Fax).
 When Fax Preview is set to On, press Caller ID 5
(Fax) and then

The Caller ID feature lets you use the Caller
(Sending Faxes). ID subscriber service offered by many local
telephone companies. This service shows the
b Press Hook. telephone number or name (if available) of
your caller as the line rings. Call your
c Press # on the machine’s Touchpanel. telephone company for details.
Any digits dialed after this will send tone Once you answer a call, the Caller ID
signals. information disappears from the
When you are finished with the call, the Touchscreen, but the call information stays
machine will return to the Pulse dialing stored in the Caller ID memory.
service. You can view the list or choose one of these
numbers to fax to, add to Address Book, or
delete from the history. (See Caller ID history
on page 35.)
 You can see the number (or name).
 The # Unavailable message means
the call originated outside your Caller ID
service area.
 The Private Call message means the
caller has intentionally blocked
transmission of Caller ID information.
You can print a list of the Caller ID information
received by your machine. (See How to print
a report on page 41.)
32
Dialing and storing numbers
NOTE Special line considerations 5
• This feature may not be available in

certain areas of the USA and Canada.
Roll-over telephone lines 5
• The Caller ID service varies with different

carriers. Call your local telephone A roll-over telephone system is a group of two
company to find out about the kind of or more separate telephone lines that pass
service available in your area. incoming calls to each other if they are busy.
The calls are usually passed down or “rolled
over” to the next available telephone line in a
Setting up your area code (USA only) 5 preset order.
When returning calls from the Caller ID Your machine can work in a roll-over system
history, your machine will dial “1” plus the as long as it is the last number in the
area code for all calls. If your local dialing plan sequence so the call cannot roll away. Do not
requires that “1” not be dialed for calls within put the machine on any of the other numbers; 5
your area code, enter your area code in this when the other lines are busy and a second
setting. With the area code setting, calls fax call is received, the fax call will be sent to
returned from the Caller ID history to a line that does not have a fax machine. Your
numbers within your area code will be dialed machine will work best on a dedicated
using 10 digits (area code + 7-digit number). line.
If your dialing plan does not follow the
standard 1 + area code + 7-digit number Two-line telephone system 5
dialing system for calling outside your area

code, you may experience problems A two-line telephone system is nothing more
automatically returning calls from the Caller than two separate telephone numbers on the
ID history. If this is not the procedure followed same wall outlet. The two telephone numbers
by your dialing plan, you will not be able to can be on separate jacks (RJ11) or mixed into
automatically return calls. one jack (RJ14). Your machine must be
plugged into an RJ11 jack. RJ11 and RJ14
jacks may be equal in size and appearance
a Press . and both may contain four wires (black, red,
green and yellow). To test the type of jack,
b Press All Settings. plug in a two-line telephone and see if it can
access both lines. If it can, you must separate
c Swipe up or down, or press a or b to the line for your machine.
display Fax.
d Press Fax.

display Miscellaneous.
f Press Miscellaneous.
g Press Area Code.
h Enter your Area Code (3-digit number),

and press OK.
i Press .
33
Chapter 5
Converting telephone wall outlets 5 b Plug one end of the telephone line cord
for your machine into the L2 jack of the
There are three ways to convert to an RJ11
triplex adapter. Plug the other end into
jack. The first two ways may require help from
the LINE jack inside the machine.
the telephone company. You can change the
wall outlets from one RJ14 jack to two RJ11 c Plug one end of the first telephone line
jacks. Or, you can have an RJ11 wall outlet cord for your TAD into the L1 jack of the
installed and slave or jump one of the triplex adapter. Plug the other end into
telephone numbers to it. the L1 or L1/L2 jack of the two-line TAD.
The third way is the easiest: Buy a triplex
adapter. You can plug a triplex adapter into d Plug one end of the second telephone
an RJ14 outlet. It separates the wires into two line cord for your TAD into the L2 jack of
separate RJ11 jacks (Line 1, Line 2) and a the two-line TAD. Plug the other end into
third RJ14 jack (Lines 1 and 2). If your the EXT. jack inside the machine.
machine is on Line 1, plug the machine into
L1 of the triplex adapter. If your machine is on 1 2
Line 2, plug it into L2 of the triplex adapter.
Triplex Adapter 5
RJ14
3 4
1 Triplex Adapter
RJ11 2 Two-Line Telephone
RJ14
3 External Two-Line TAD
4 Machine
Installing machine, external two-line Your additional two-line telephones on other
TAD and two-line telephone 5
wall outlets do not require adapters. There
When you are installing an external two-line are two ways to add a two-line telephone to
telephone answering device (TAD) and a the machine's wall outlet. You can plug the
two-line telephone, your machine must be telephone line cord from the two-line
isolated on one line at both the wall jack and telephone into the L1+L2 jack of the triplex
at the TAD. The most common connection is adapter. Or, you can plug the two-line
to put the machine on Line 2, which is telephone into the TEL jack of the two-line
explained in the following steps. The back of TAD.
the two-line TAD must have two telephone
jacks: one labeled L1 or L1/L2, and the other
labeled L2. You will need at least three
telephone line cords: the one that came with
your machine and two for your external two-
line TAD. You will need a fourth line cord if
you add a two-line telephone.
a Put the two-line TAD and the two-line

telephone next to your machine.
34
Additional dialing Caller ID history 5
operations 5
This feature requires the Caller ID subscriber
service offered by many local telephone
companies. (See Caller ID on page 32.)
Outgoing Call History 5
The numbers or names (if available) from the

The last 30 numbers you sent a fax to will be last 30 faxes and telephone calls you
stored in the Outgoing Call history. You can received will be stored in the Caller ID history.
choose one of these numbers to fax to, add to You can view the list or choose one of these
Address Book, or delete from the history. numbers to fax to, add to the Address Book,
or delete from the history. When the thirty-first
call comes into the machine, it replaces
a Press (Fax).
information about the first call.
5
b Press (Call History). NOTE
If you are not a Caller ID subscriber, Caller
c Press Outgoing Call. ID history only allows you to view and
delete the dates of calls.
d Press the number you want.
e Do one of the following: a Press (Fax).

 To send a fax, press Apply.
Press Fax Start. b Press (Call History).
 If you want to store the number, c Press Caller ID history.

press Edit and then press
Add to Address Book. d Press the number or the name you want.
(See Storing Address Book numbers
from the Outgoing Call history
e Do one of the following:
on page 37.)  To send a fax, press Apply.
 If you want to delete the number from Press Fax Start.
the Outgoing Call history list, press  If you want to store the number,
Edit and then press Delete. press Edit and then press
Press Yes to confirm. Add to Address Book.
Press . (See Storing Address Book numbers

from the Caller ID history
on page 37.)
 If you want to delete the number from
the Caller ID history list, press Edit
and then press Delete.
Press .
35
Chapter 5
NOTE g Swipe up or down, or press a or b to

display the number of Brother 2.
• (USA only) If you redial from the Caller ID
history outside your area code, you must h Press the number.
set up your area code in advance.
(See Setting up your area code (USA i Press Apply.
only) on page 33.)
• You can print the Caller ID history List.
j Press Fax Start.
You will dial ‘555-7000’.
(See How to print a report on page 41.)
To temporarily change a number, you can
substitute part of the number with manual
Dialing access codes and dialing using the dial pad. For example, to
credit card numbers 5
change the number to 555-7001, you could
enter the number (Brother 1: 555) using
Sometimes, you may want to choose from (Address Book), press Apply, and
several long-distance carriers when you send
then press 7001 using the dial pad.
a fax. Rates may vary depending on the time
and destination. To take advantage of low NOTE
rates, you can store the access codes of long-
If you must wait for another dial tone or
distance carriers and credit card numbers as
signal at any point in the dialing sequence,
Address Book numbers. (See Basic User’s
create a pause in the number by pressing
Guide: Storing Address Book numbers.)
Pause. Each key press adds a
You can store these long dialing sequences 3.5-second delay. You can press Pause
by dividing them and setting them up as as many times as needed to increase the
separate Address Book numbers in any length of the pause.
combination.
You can even include manual dialing using
the dial pad.
For example, you might have stored ‘555’ on
Address Book: Brother 1 and ‘7000’ on
Address Book: Brother 2. You can use them
both to dial ‘555-7000’ as shown in the
following example:
a Press (Fax).
b Press (Address Book).

display the number of Brother 1.
d Press the number.
e Press Apply.
f Press Address Book.
36
Additional ways to Storing Address Book

store numbers numbers from the Caller ID
history
5
Storing Address Book If you have the Caller ID subscriber service

numbers from the Outgoing from your telephone company, you can also
store Address Book numbers from incoming
Call history 5
calls in the Caller ID history. (See Caller ID

on page 32.)
You can also store Address Book numbers
from the Outgoing Call history.
a Press (Fax).
a Press (Fax).
b Press (Call History). 5
b Press (Call History).
c Press Caller ID history.
c Press Outgoing Call. d Swipe up or down, or press a or b to
display the name or number you want to
d Swipe up or down, or press a or b to store.
display the number you want to store.
e Press the number you want to store.

e Press the name or number you want to
store.
f Press Edit. f Press Edit.
g Press Add to Address Book. g Press Add to Address Book.
h Press Name. h Press Name.
i Enter the name (up to 16 characters)
i Enter the name (up to 16 characters)
Press OK.
Press OK.
(For help entering letters, see Basic
User’s Guide: Entering Text.)
User’s Guide: Entering Text.)
j If you want to store a second fax or j If you want to store a second fax or
telephone number, press Address 2. telephone number, press Address 2.
Enter the second fax or telephone Enter the second fax or telephone
number using the keyboard on the number using the keyboard on the
Touchscreen (up to 20 digits). Touchscreen (up to 20 digits).
Press OK. Press OK.
k Press OK to confirm the fax or telephone
k Press OK to confirm the fax or telephone
number you want to store. number you want to store.
l Press . l Press .
37
Chapter 5
Setting up Groups for j Do one of the following:

Broadcasting 5
 To store another Group for
broadcasting, repeat steps c to i.
A Group, which is stored in the Address Book,  To finish storing Groups for
allows you to send the same fax message to
broadcasting, press .
many fax numbers by pressing (Fax),
NOTE
(Address Book), Apply and You can print a list of all the Address Book
Fax Start. numbers. (See Reports on page 41.)
(See Broadcasting (Black & White only)
on page 16.) Changing a Group name 5
First, you'll need to store each fax number in

the Address Book. (See Basic User’s Guide: a Press (Fax).
Storing Address Book numbers.) Then you
can include them as numbers in the Group.
Each Group uses up an Address Book b Press (Address Book).
number. You can have up to six Groups, or
you can assign up to 198 numbers to a large c Press Edit.
Group.
d Press Change.
a Press (Fax). e Swipe up or down, or press a or b to
display the Group you want to change.
f Press the Group.
c Press Edit. g Press Name.
d Press Setup Groups. h Enter the new name (up to
16 characters) using the keyboard on
e Press Name. the Touchscreen.
Press OK.
f Enter the Group name (up to 16
(For example, type NEW CLIENTS.)
characters) using the keyboard on the
Touchscreen.
NOTE
Press OK.
How to change the stored name:
g Press Add/Delete. If you want to change a character, press
d or c to position the cursor to highlight the
h Add Address Book numbers to the character you want to change, and then
Group by pressing them to display a red press . Enter the new character.
check mark. Press OK.
i Read and confirm the displayed list of User’s Guide: Entering Text.)
names and numbers you have chosen,
and then press OK to save your Group. i Press OK.
j Press .
38
Deleting a Group 5 Adding or Deleting a number in a

Group 5
a Press (Fax).
a Press (Fax).
c Press Edit.
c Press Edit.
d Press Delete.
d Press Change.
display the Group you want to delete. e Swipe up or down, or press a or b to
display the Group you want to change.
f Press the Group name to add a check 5
mark. f Press the Group.
g Press OK. g Swipe up or down, or press a or b to

Press Yes to confirm. display Add/Delete.
h Press . h Press Add/Delete.

display the number you want to add or
delete.
j Do the following for each number you

want to change:
 To add a number to the Group, press
the check box of the number to add a
check mark.
 To delete a number from the Group,
press the check box of the number to
remove the check mark.
Press OK to confirm all your changes.
k Press OK.
l Press .
39
6 Printing reports 6
Fax reports i Swipe up or down, or press a or b to

choose an interval.
6
If you choose Every 50 Faxes, go to

Press on the Touchscreen to set up the step m.
Transmission Verification Report and the  6, 12, 24 hours, 2 or 7 days
Journal Period. The machine will print the report at
the chosen time and then erase all
Transmission Verification jobs from its memory. If the
machine's memory becomes full with
Report
200 jobs before the time you chose
6
has passed, the machine will print

You can use the Transmission Verification
the Fax Journal report early and then
Report as proof that you sent a fax.
erase all jobs from the memory. If
(See Basic User’s Guide: Transmission
you want an extra report before it is
Verification Report.)
due to print, you can print it without
erasing the jobs from the memory.
Fax Journal (activity report) 6
 Every 50 Faxes
You can set the machine to print the Fax The machine will print the Fax
Journal report at specific intervals (every 50 Journal report when the machine has
faxes, 6, 12 or 24 hours, 2 or 7 days). If you stored 50 jobs.
set the interval to Off, you can still print the
report by following the steps in How to print a j To enter the time to start printing, do one
report on page 41. The factory setting is of the following:
Every 50 Faxes.  If you have set 12h Clock in the
Clock Type setting, press Time
a Press . and enter the time (in 12-hour
format) by pressing the keyboard on
the Touchscreen, and then press AM
or PM.
c Swipe up or down, or press a or b to Press OK.
display Fax.
 If you have set 24h Clock in the
d Press Fax. Clock Type setting, press Time
and enter the time (in 24-hour
e Swipe up or down, or press a or b to format) by pressing the keyboard on
display Report Setting. the Touchscreen.
Press OK.
f Press Report Setting.
(For example: enter 19:45 for
g Press Journal Period. 7:45 PM.)
h Press Journal Period. k If you chose Every 7 Days, press

Day.
40
Printing reports
l Swipe up or down, or press a or b to

Reports
display Every Monday,
6
Every Tuesday, Every Wednesday,

The following reports are available:
Every Thursday, Every Friday,
Every Saturday or Every Sunday,  Transmission
and then press the first day for the 7-day Prints a Transmission Verification Report
countdown. for your last transmission.
 Address Book
m Press .
Prints a list of names and numbers stored
in the Address Book memory, in
alphabetical order.
 Fax Journal
Prints a list of information about the last
incoming and outgoing faxes.
(TX: Transmit.) (RX: Receive.)
6
 User Settings
Prints a list of your settings.
 Network Configuration
Prints a list of your Network settings.
 WLAN Report
Prints the result of the WLAN connection.
 Caller ID history
Prints a list of the available Caller ID
information about the last 30 received
faxes and telephone calls.
How to print a report 6
a Press .

display Print Reports.
d Press Print Reports.
e Press the report you want to print.
f Press OK.
g Press .
41
7 Making copies 7
Copy options 7
Improving copy quality 7
You can change the copy settings for the next You can choose the copy quality. The factory
copy. setting is Normal.
These settings are temporary. The machine NOTE

returns to its default settings 1 minute after If you choose Normal, you can only
copying. choose Plain Paper in Paper Type.
Press Copy, and then press Options. Swipe
up or down, or press a or b to scroll through  Normal
the copy settings. When the setting you want
Normal is the recommended mode for
is displayed, press it and choose your
ordinary printouts. This produces good
preferred option.
copy quality with good copy speed.
When you have finished changing the
 Best
options, press OK, and then press
Black Start or Color Start. Use Best mode to copy precise images,
such as photographs. This provides the
NOTE highest resolution and slowest speed.
• You can save some of the options you use
most often by setting them as a Shortcut. a Load your document.
(See Saving copy options as a Shortcut
on page 55.) b Press (Copy).
• The Ink Save Mode,
Thin Paper Copy, Book Copy and c Enter the number of copies you want.
Watermark Copy features are
supported by technology from Reallusion, d Press Options.
Inc. e Swipe up or down, or press a or b to
display Quality.
Stop copying 7 f Press Quality.
To stop copying, press . g Press Normal or Best.
h Press OK.
i If you do not want to change additional

settings, press Black Start or
Color Start.
42
Making copies
Enlarging or reducing copies 7

198% 4"x6" i A4
186% 4"x6" i Letter
You can choose an enlargement or reduction
ratio. If you choose Fit to Page, your 130% Letter i Ledger
machine will adjust the size to the paper size 104% EXE i Letter
you set. 100%
97% Letter i A4
93% A4 i Letter
b Press (Copy). 85% Letter i EXE
83% Legal i A4
c Enter the number of copies you want. 78% Legal i Letter
64% Ledger i Letter
d Press Options.
46% Letter i 4"x6"
e Swipe up or down, or press a or b to Fit to Page
display Enlarge/Reduce.
Custom(25-400%)
f Press Enlarge/Reduce.
i Read and confirm the displayed list of
7
g Swipe up or down, or press a or b to options you have chosen, and then
display the available options, and then press OK.
press the option you want to change.
j If you do not want to change additional
h Do one of the following: settings, press Black Start or
Color Start.
 If you chose Enlarge or Reduce,
press the enlargement or reduction
ratio you want to use.
 If you chose Custom(25-400%),
press to erase the displayed
percentage, or press d to move the
cursor, and then enter an
enlargement or reduction ratio from
25% to 400%.
Press OK.
 If you chose 100% or Fit to Page,
go to step i.
43
Chapter 7
NOTE Making N in 1 copies or a

• Page Layout is not available with poster (Page Layout) 7
Enlarge/Reduce.
• ADF High Speed Mode, The N in 1 copy feature can help you save
Page Layout, 2-sidedi2-sided and paper by letting you copy two or four pages
1-sidedi2-sided of 2-sided Copy, onto one printed page.
Book Copy, Sort, Thin Paper Copy, The 1to2 feature copies one Ledger or A3
Watermark Copy and size page onto two Letter or A4 size pages. If
Remove Background Color are not you use this setting, use the scanner glass.
available with Fit to Page.
You can also produce a poster. When you
• Fit to Page does not work correctly use the poster feature, your machine divides
when the document on the scanner glass your document into sections, then enlarges
or ADF is skewed more than 3 degrees. the sections so you can assemble them into a
(If you are using the scanner glass) poster. If you want to print a poster, use the
Using the document guidelines on the left scanner glass.
and top, place your document in the
upper-left corner, with the document face NOTE
down on the scanner glass. • ADF High Speed Mode, Book Copy,
Sort, Thin Paper Copy,
(If you are using the ADF) Ink Save Mode, Enlarge/Reduce,
Place your document, face up, short edge Watermark Copy and
first in the ADF until the Touchscreen Remove Background Color are not
shows ADF Ready. and you feel the available with Page Layout.
pages touch the feed rollers. Adjust the
paper guides so they touch the sides of • Auto Deskew is not available with Poster
the document. and 1 to 2 copy.
• Fit to Page is not available for Legal • 2-sided Copy is not available with
size documents. Poster copy.
b Press (Copy).
c Enter the number of copies you want. 1

1
You can only make one copy at a time when
you are using Poster layout.
d Press Options.

display Page Layout.
f Press Page Layout.
44
Making copies
g Swipe up or down, or press a or b to l Place the next page on the scanner

display Off(1in1), glass. Press OK to scan the page.
2in1(Portrait), Repeat steps k and l for each page of
2in1(Landscape), 2in1(ID) 1, the layout.
4in1(Portrait),
4in1(Landscape), 1to2, m After all the pages have been scanned,
Poster(2x1), Poster(2x2) or press No to finish.
Poster(3x3).
Press the option you want to set. NOTE
1
• Make sure the paper size is set to Letter,
For details about 2 in 1 (ID), see 2 in 1 ID Copy
Ledger, A4, A3, or Executive.
(Page Layout) on page 47.
• Poster copy is not available for Executive
If you chose 2in1 or Poster(2x2) size paper.
with Ledger or A3 size paper, go to
• You can only make one color copy at a
step h to choose your
time.
Layout Format.
If you choose another setting, go to • You can only make one Poster and 1 to 2
step i. copy at a time.
• Poster copy is not available when using
h Press Layout Format.
transparencies. 7
Do one of the following:
 If you chose 2in1(Portrait) or
2in1(Landscape), press
Letterx2 i Ledgerx1,
Ledgerx2 i Ledgerx1,
A4x2 i A3x1, or A3x2 i A3x1.
 If you chose Poster(2x2), press
Letterx1 i Ledgerx4,
Ledgerx1 i Ledgerx4,
A4x1 i A3x4, or A3x1 i A3x4.

settings you have chosen, and then
press OK.
j If you do not want to change additional

Color Start to scan the page.
If you placed the document in the ADF
or are making a poster, the machine
scans the pages and starts printing.
If you are using the scanner glass, go

to step k.
k After the machine has scanned the

page, press Yes to scan the next page.
45
Chapter 7
If you are copying from the ADF, insert the If you are copying from the scanner glass,
document face up in the direction shown place the document face down in the
below: direction shown below:
 2in1(Portrait)  2in1(Portrait)
 2in1(Landscape)  2in1(Landscape)
 4in1(Portrait)  4in1(Portrait)
 4in1(Landscape)
 4in1(Landscape)
 1to2
46
Making copies
 Poster(2x1) 2 in 1 ID Copy (Page Layout) 7
You can copy both sides of your identification

card onto one page, keeping the original card
size. Make sure the paper size is set to Letter
or A4.
NOTE
You can copy an identification card to the
extent permitted under applicable laws.
(See Product Safety Guide: Legal
 Poster(2x2) limitations for copying.)
a Place your identification card face down

near the left corner of the scanner glass
as shown in the illustration.
1
7
1 4
 Poster(3x3) 1 3
1
2
1 0.12 in. (3 mm) or greater (top, left)

2 8.5 in. (216 mm)
NOTE 3 5.5 in. (140 mm)
The poster copies have overlapping 4 scannable area
portions so that you can easily paste them
together.
b Press (Copy).
c Enter the number of copies you want.
d Press Options.

display Page Layout.
f Press Page Layout.
47
Chapter 7
g Swipe up or down, or press a or b to h Read and confirm the displayed list of

display 2in1(ID). settings you have chosen, and then
press OK.
h Press 2in1(ID).
i Read and confirm the displayed list of settings, press Black Start or
settings you have chosen, and then Color Start.
press OK.
NOTE
j Press Black Start or Color Start. Fit to Page, Page Layout and
The machine starts scanning one side of Book Copy are not available with Sort.
the identification card.
k After the machine has scanned the first Adjusting Density 7
side, press Yes. Turn over the

identification card and press OK to scan You can adjust the copy density to make
the other side. copies darker or lighter.
NOTE a Load your document.
• ADF High Speed Mode, Book Copy,
Sort, 2-sided Copy,
Thin Paper Copy, Ink Save Mode, b Press (Copy).
Enlarge/Reduce, Watermark Copy
and Remove Background Color are c Enter the number of copies you want.
not available with 2in1(ID).
d Press Options.
• You can only make one color copy at a
time. e Swipe up or down, or press a or b to
display Density.
Sorting copies using the ADF 7 f Press Density.
You can sort multiple copies. Pages will be g Press the level of density you want, from
stacked in the order 321, 321, 321, and so on. Light to Dark.
a Load your document. h Read and confirm the displayed list of

press OK.
b Press (Copy).
c Enter the number of copies you want. settings, press Black Start or
Color Start.
d Press Options.

display Stack/Sort.
f Press Stack/Sort.
g Press Sort.
48
Making copies
Ink Save Mode 7

display Ink Save Mode.
Ink Save Mode can help you save some ink.
Your machine detects the edges of the image h Press Ink Save Mode.
and prints the outline of the image.
The amount of ink saved will vary depending settings you have chosen, and then
on the document. press OK.
Ink Save Mode: Off 7
j If you do not want to change any

additional settings, press
Black Start or Color Start.
NOTE
• ADF High Speed Mode, Book Copy,
Thin Paper Copy, Auto Deskew,
Page Layout, Watermark Copy and
Remove Background Color are not
available with Ink Save Mode.
• Ink Save Mode may make your
printouts look different from your original
7
document.
Ink Save Mode: On 7
(The above screens are used in ISO/IEC

24712.)
b Press (Copy).
d Press Options.

display Advanced Settings.
f Press Advanced Settings.
49
Chapter 7
Thin Paper Copy 7 Auto Deskew 7
If your document is a 2-sided Copy on thin If your scanned copy is skewed, your
paper, choose Thin Paper Copy so the machine can correct the data automatically.
print on the other side does not bleed This setting is only available when using the
through.
scanner glass.
a Load your document. a Load your document.
b Press (Copy). b Press (Copy).
c Enter the number of copies you want. c Enter the number of copies you want.
d Press Options. d Press Options.
e Swipe up or down, or press a or b to e Swipe up or down, or press a or b to

display Advanced Settings. display Auto Deskew.
f Press Advanced Settings.

f Press Auto Deskew.
g Press Auto (or Off).
display Thin Paper Copy. h If you do not want to change additional
settings, press OK, and then press
h Press Thin Paper Copy. Black Start or Color Start.
i Read and confirm the displayed list of NOTE
• 1to2, Poster, Ink Save Mode,
press OK.
Thin Paper Copy, Book Copy,
j Press Black Start or Color Start. Watermark Copy,
Remove Background Color,
NOTE ADF High Speed Mode,
ADF High Speed Mode, 2-sidedi2-sided and
Fit to Page, Page Layout, 2-sidedi1-sided of 2-sided Copy
Auto Deskew, Ink Save Mode, are not available with Auto Deskew.
Book Copy, Watermark Copy and • You cannot use this setting with Ledger,
Remove Background Color are not A3 or paper that is smaller than
available with Thin Paper Copy. 2.52 in.  3.58 in. (64 mm  91 mm).
• This setting is only available for paper that
is rectangular or square.
• You cannot use this setting with a thick
document, such as a book.
• Auto Deskew is only available if the
document is skewed by less than 3
degrees.
50
Making copies
Book Copy 7 Watermark Copy 7
Book Copy corrects dark borders and skew You can place text into your document as a
when copying from the scanner glass. Your Watermark. You can select one of the
machine can automatically correct the data. template watermarks.
a Load your document. NOTE

ADF High Speed Mode,
b Press (Copy). Fit to Page, Page Layout,
Auto Deskew, Thin Paper Copy,
c Enter the number of copies you want. Ink Save Mode, Book Copy and
Remove Background Color are not
d Press Options. available with Watermark Copy.

display Advanced Settings. Using a template 7
f Press Advanced Settings. a Load your document.
g Swipe up or down, or press a or b to b Press (Copy). 7

display Book Copy.
h Press Book Copy.


d Press Options.
settings you have chosen, and then e Swipe up or down, or press a or b to
press OK. display Advanced Settings.
j If you do not want to change additional f Press Advanced Settings.
Color Start. g Swipe up or down, or press a or b to
display Watermark Copy.
NOTE
ADF High Speed Mode, h Press Watermark Copy.
Page Layout, Sort, 2-sided Copy,
Auto Deskew, Ink Save Mode, i Change the watermark settings by
Fit to Page, Thin Paper Copy, pressing the options displayed on the
Watermark Copy and Touchscreen as needed. (For more
Remove Background Color are not information, see Watermark Copy
available with Book Copy. Settings on page 52.)
Press OK.
j Press OK to confirm the watermark.
k Press Black Start or Color Start.
51
Chapter 7
Watermark Copy Settings 7

Remove Background Color 7
Option1 Option2 Option3 Remove Background Color removes the

Watermark Text CONFIDENTIAL* background color of the document when
Copy copying. This may make the copy more
DRAFT
readable and will also save some ink.
COPY
IMPORTANT NOTE
URGENT This function is for use only when making
color copies. The background color is
Position A
automatically removed for all black &
B white copies.
C
D a Load your document.
E*
F b Press (Copy).
G
H
I d Press Options.
Pattern
Size Small
display Advanced Settings.
Medium*
Large f Press Advanced Settings.
Angle -90
-45* display Remove Background Color.
0
45
h Press Remove Background Color.
90 i Press Low, Medium or High.
Transparency -2
-1
j Press OK.
0* k Press Color Start.
+1
+2
NOTE
ADF High Speed Mode,
Color Black*
Fit to Page, Page Layout,
Green Auto Deskew, Ink Save Mode,
Blue Thin Paper Copy, Book Copy and
Purple Watermark Copy are not available with
Remove Background Color.
Red
Orange
Yellow
The factory settings are shown in Bold with an asterisk.
52
Making copies
2-sided copying 7
l Press Black Start or Color Start.
If you placed the document in the ADF,
You can reduce the amount of paper used for the machine scans the pages and starts
copies by copying on both sides of the paper. printing.
We recommend you load your document in If you are using the scanner glass, go
the ADF for 2-sided copying. to step m.
NOTE m The Touchscreen shows:
• You can copy 2-sided documents up to
Ledger or A3 size using the ADF.
Turn over the document
• You can use only Letter, A4, A5, (or Flip the book), then
Executive, Legal, A3, or Ledger size plain press [Scan]. When you
paper. finish, press [Complete].
Place the next page on the scanner

glass and press Scan.
If you want to copy a 2-sided document,
Press OK.
load your document in the ADF.
The machine starts printing.
b Press (Copy). n If you pressed Sort for multiple copies, 7
repeat step m for each page.
c Enter the number of copies you want. After all the pages have been scanned,
press Complete.
d Press Options.
The machine starts printing.
e If you want to sort multiple copies, swipe DO NOT touch the printed page until it is
up or down, or press a or b to display ejected the second time. The machine will
Stack/Sort. print the first side and eject the paper and
f Press Stack/Sort. then pull the paper in to print the second side.
g Press Sort. NOTE

• If you get a paper jam, press Advanced
h Swipe up or down, or press a or b to after step i, and then press one of the
display 2-sided Copy. jam prevention settings: 2-sided 1 or
i Press 2-sided Copy. 2-sided 2.
2-sided 1 uses a longer print time for
j Swipe up or down, or press a or b to the ink to dry.
display the 2-sided copy type you want, 2-sided 2 uses a longer print time and
and press 2-sidedi2-sided, will also print in lighter colors.
1-sidedi2-sided Long Edge • 2in1(ID), Poster, Book Copy and
Flip, 2-sidedi1-sided Long Edge Fit to Page are not available with
Flip, 1-sidedi2-sided Short 2-sided Copy.
Edge Flip, 2-sidedi1-sided
Short Edge Flip, (or Off). • 1to2 and Auto Deskew are not
available with 2-sidedi2-sided and
(See 2-sided copying type on page 54.) 2-sidedi1-sided.
k Review your settings on the

Touchscreen, and then press OK.
53
Chapter 7
2-sided copying type 7  2 sided i 2 sided

 1 sided i 2 sided Portrait
(Long edge flip)
1 1
Portrait
1 2 2
1 Landscape
2 2
11 11
Landscape
2 2
11  2 sided i 1 sided
1 2 (Long edge flip)
2
Portrait
(Short edge flip)
Portrait 1
1
1 2 2
1
2 Landscape
2
Landscape 11
2 1
2
11
1 (Short edge flip)
2 2
Portrait
1
2
2
Landscape
11
1
2 2
54
Making copies
Saving copy options as a Ledger Copy Shortcuts 7
Shortcut 7
You can store the copy options you use

Ledger Copy Shortcut 7
frequently by saving them as a Shortcut.

You can copy your document in Ledger or A3
size paper with a format such as Note style.
a Press (Copy). Also you can make 2 in 1, enlarged and
reduced copies.
b Press Options.
 Ledger
display ADF High Speed Mode,
Quality, Paper Type, Paper Size,
1
Tray Select, Enlarge/Reduce,
Density, Stack/Sort,
Page Layout, 2-sided Copy or
Advanced Settings, and then press
the setting you want to change. Then  Ledger 2in1
press the new option you want.
7
want to change.
1 2 1 2
d When you are finished choosing new
options, press Save as Shortcut.
 Letter + Note(L)
e Read and confirm the displayed list of
options you have chosen for the
Shortcut, and then press OK.
f Enter a name for the Shortcut using the

keyboard on the Touchscreen. (For help
1 1
entering letters, see Basic User’s Guide:
Entering Text.)
Press OK.  Letter + Note(P)
g Press OK to save your Shortcut.
1
1
 Letter + Grid
1 1
55
Chapter 7
 Letter + Blank
NOTE
• You can use only Ledger or A3 size plain
paper, with the exception that you must
1 1
use Letter or A4 size plain paper when
choosing Ledger i Letter.
• If you are producing multiple color copies,
Ledger 2in1, Letter + Note(L),
 Letter Center Letter + Note(P), Letter + Grid
and Letter + Blank are not available.
• (P) means Portrait and (L) means
Landscape.
1
1
• You can enlarge a copy only when using
Letter i Ledger. Also, you can
reduce a copy only when using
Ledger i Letter.
 Letter i Ledger
b
1
If the displayed screen is either Home or
1
Shortcut, swipe left or right, or press d or

c to display the More screen.
c Press LGR Copy Shortcuts.

 Ledger i Letter
d If information appears on the
Touchscreen, read it and then press OK
to confirm it.
1
1
Load Ledger or A3 size paper according

to the on-screen instructions.
e Swipe left or right to display

Ledger 2in1, Ledger,
Letter i Ledger,
Ledger i Letter,
Letter + Note(L),
Letter + Note(P),
Letter + Grid, Letter + Blank
or Letter Center, and then press the
option you want.
Press OK.
f Enter the number of copies you want.
g Do one of the following:

 If you want to change more settings,
go to step h.
 If you do not want to change more
settings, go to step l.
56
Making copies
h Press Options.
i Press the setting you want to change.
j Press your new option.
Repeat steps i and j to change other

settings as needed.
k Press OK when you are finished

changing the options.
l Press Black Start or Color Start.
If you are using the scanner glass

when choosing Ledger 2in1, go to
step m.
m After the machine has scanned the

page, press Yes to scan the next page.
7
n Place the next page on the scanner
glass. Press OK to scan the page.
Repeat steps m and n for each page of

the layout.
o After all the pages have been scanned,

press No to finish.
57
PhotoCapture Center™: Printing
8 photos from a memory card or
USB Flash drive 8
PhotoCapture Center™ Please be aware of the following:

 When printing an index or image, the
operations 8
PhotoCapture Center™ will print all the
valid images, even if one or more images
Memory cards, USB Flash have been corrupted. Corrupted images
will not be printed.
drives and folder structures 8
 (Memory card users)

Your machine is designed to be compatible Your machine is designed to read memory
with modern digital camera image files, cards that have been formatted by a digital
memory cards and USB Flash drives; camera.
however, please read the bullet points to
When a digital camera formats a memory
avoid errors:
card, it creates a special folder into which
 The image file extension must be .JPG it copies image data. If you need to modify
(other image file extensions like .JPEG, the image data stored on a memory card
.TIF, .GIF and so on will not be with your PC, we recommend that you do
recognized). not modify the folder structure created by
 Direct PhotoCapture Center™ printing the digital camera. When saving new or
must be performed separately from modified image files to the memory card,
PhotoCapture Center™ operations using we also recommend you use the same
the PC. (Simultaneous operation is not folder your digital camera uses. If the data
available.) is not saved to the same folder, the
machine may not be able to read the file or
 The machine can read up to 999 files 1 on print the image.
a memory card or USB Flash drive.
 (USB Flash drive users)
1
The folder inside memory cards or USB Flash
This machine supports USB Flash drives
drives is also counted.
that have been formatted by Windows®.
 The DPOF file on the memory cards must
be in a valid DPOF format. (See DPOF
printing on page 64.)
58
PhotoCapture Center™: Printing photos from a memory card or USB Flash drive
Movie printing 8
Print Images 8
You can print images from movie files that are

stored on a memory card or USB Flash drive. Print Index (Thumbnails) 8
A movie file is automatically divided into

The PhotoCapture Center™ assigns
9 parts by movie recording times and is
numbers for images (such as No.1, No.2,
placed in 3 lines. You can then see and print
No.3, and so on).
the scenes that have been divided.
NOTE
• You cannot choose a particular movie
scene.
• You can use AVI or MOV movie file
formats (Motion JPEG only). However, if
an AVI file size is 1 GB or more (the
shooting time is about 30 minutes) or a The PhotoCapture Center™ does not
MOV file size is 2 GB or more (the recognize any other numbers or file names
shooting time is about 60 minutes), these that your digital camera or computer has
files cannot be printed. used to identify the pictures. You can print a
thumbnail page. This will show all the pictures
• If the data for a divided scene is corrupted,
on the memory card or USB Flash drive.
the part for that scene will be blank.
8
NOTE
Only file names that are 20 characters or
less will be printed correctly on the index
sheet.
a Open the media slot cover.
b Put the memory card or USB Flash drive

in the correct slot.
c Press Photo.
d Swipe left or right to display

Index Print.
e Press Index Print.

Press OK.
f Press Print Index Sheet.
59
Chapter 8
g Do one of the following:

NOTE
 Press Print Settings to change • You can enter multiple numbers at one
the paper type or the paper size you time by using a comma or a hyphen. For
are using. example, Enter 1,3,6 to print images No.1,
Go to step h. No.3 and No.6. Enter 1-5 to print images
 If you do not want to change the No.1 to No.5.
paper settings, press Start. • You can enter up to 12 characters
(including commas and hyphens) for the
h Press Paper Type. image numbers you want to print.
i Press Plain Paper, Inkjet Paper,
Brother BP71 or Other Glossy. i Enter the number of copies you want by
using the dial pad on the Touchpanel.
j Press Paper Size.
j Do one of the following:
k Press Letter or A4.  Press Print Settings to change
the print settings. (See
l Press OK.
PhotoCapture Center™ print
m Press Start to print. settings on page 65.)
 If you do not want to change any
settings, press Start to print.
Printing Photos 8
Before you can print an individual image, you Enhance Photos 8
have to know the image number.

You can edit and add effects to your photos
a Open the media slot cover. and view them on the Touchscreen before
printing.
in the correct slot. NOTE
The Enhance Photos feature is
c Press Photo.
supported by technology from Reallusion,
d Print the Index. (See Print Index Inc.
(Thumbnails) on page 59.)
e Swipe left or right to display

Index Print. b Put the memory card or USB Flash drive
f Press Index Print.
Press OK. c Press Photo.
g Press d Swipe left or right to display
Print Photos Using Index No. Enhance Photos.
h Enter the image number that you want to e Press Enhance Photos.
print from the Index page (Thumbnails). Press OK.
After you have chosen the image
numbers, press OK.
60
NOTE (Remove Red-Eye)

• Eight thumbnails are displayed at a time The machine will attempt to remove
with the current page number and total red-eye from your photo. If red-eye
number of pages listed above the detection fails, you can press
thumbnails. Try Again to re-detect.
• Swipe left or right, or press d or c (Night Scene)

repeatedly to scroll through all photos. Night Scene is best used for adjusting
Hold down d or c to fast-forward and night view photographs to make them
fast-rewind through the thumbnail pages. more vivid. Press d or c to adjust the
level of contrast.
f Press a photo from the thumbnails. (Fill Light)

Fill Light is best used for adjusting
g Press Enhance, Crop or photographs against the light. Press d
Enhance and Crop. or c to adjust the level of contrast.
(Whiteboard)
h Do one of the following:
Whiteboard is best used for adjusting
 If you chose Enhance or photographs. It detects letters on a
Enhance and Crop, go to step i. whiteboard in your photo and makes
 If you chose Crop, go to step j. them more legible.
(Monochrome)
i Press the effect you wish to add.
Press OK.
You can convert your photo to 8
black & white.
(Sepia)
 If you chose Enhance in step h, go
You can convert the color of your
to step k.
photo to sepia.
 If you chose Enhance and Crop in (Auto Correct & Remove Red-Eye)
step h, go to step j.
The machine decides the suitable
NOTE effects for your photo. Also, it will
attempt to remove red-eye from your
• There are ten ways you can add effects to
photo.
your photo.
• There are some cases when red-eye may
not be removed.
(Auto Correct)
The machine decides the suitable • When the face is too small in the
effect for your photo. image.
(Enhance Skin) • When the face is turning too far up,
down, left or right.
Best used for adjusting portrait
photographs. It adjusts human skin • Press Cancel to return to the list of
color. Press d or c to adjust the level of effects.
contrast.
• If your photo is very small or has irregular
(Enhance Scenery)
proportions, you may not be able to crop
Best used for adjusting landscape or enhance it. The Touchscreen will
photographs. It highlights green and display Image Too Small or
blue areas in your photo. Press d or c Image Too Long.
to adjust the level of contrast.
61
Chapter 8
j Adjust the red frame around your photo. ID photo print 8
The part inside of the red frame will be

printed. You can select a photo stored in a memory
 Press + or - to enlarge or reduce the card or USB Flash drive and print ID photos
frame size. for your resume, passport and so on. You can
print four ID photos on one sheet of paper.
 Press a, b, d or c to move the
position of the frame.
 Press to rotate the frame.
Press OK when you have finished

adjusting the frame setting.
Press OK to confirm.
NOTE
If your photo is very small or has irregular
proportions, you may not be able to crop
or enhance it. The Touchscreen will
display Image Too Small or NOTE
Image Too Long. Just one photo will be printed when you
choose 2x2inch or
k Enter the number of copies you want, 50x70mm (2x2.75inch) in ID Photo
either by pressing + or - or using the dial Size, and 4"x6" in Paper Size.
pad on the Touchpanel.
Press OK. a Open the media slot cover.
l Do one of the following. b Put the memory card or USB Flash drive
 Press Print Settings to change in the correct slot.
c Press Photo.
settings on page 65.) d Swipe left or right to display
 If you do not want to change any ID Photo Print.
settings, press Start to print.
e Press ID Photo Print.
Press OK.
f Swipe left or right, or press d or c to

display each photo.
When the photo you want is displayed,
press it.
62
g Swipe up or down, or press a or b to l When you are finished changing the

display 2x2inch, 25x36mm, 35x45mm, settings press OK.
36x51mm, 45x45mm, 45x55mm,
35x48mm or 50x70mm (2x2.75inch), m Press Start.
and then press the option you want to
set as the photo size. Slide Show 8
NOTE You can view all your photos on the

The machine automatically crops the Touchscreen using Slide Show. You can
photo according to the size you choose. also choose a photo during the operation.
You cannot trim the photo further.
h Confirm the image displayed on the
Touchscreen. b Put the memory card or USB Flash drive
Rotate the image if necessary by in the correct slot.
pressing . c Press Photo.
i Press OK. d Swipe left or right to display

Slide Show.
j Do one of the following:
 Press Print Settings to change
e Press Slide Show.
Press OK.
the print settings. Go to step k. 8
 If you do not want to change any f Do one of the following:
settings, press Start to print.  If you want to change the length of
time the Touchscreen shows each
k Do one of the following: photo, press
 To change the print quality, press Show Each Photo for.
Print Quality. Swipe up or down, or press a or b to
display 3Secs, 10Secs, 30Secs,
Press Normal or Photo.
1Min or 5Mins, and then press the
 To change the paper type, press option you want to set.
Paper Type.
 If you want to change the effect,
Press Plain Paper, press Effect.
Inkjet Paper, Brother BP71 or Press Slide In, Fade In,
Other Glossy that you want to set. Zoom In or Off.
 To change the paper size, press  If you do not want to change the
Paper Size. settings, press Start.
Press 4"x6", 5"x7", Letter or A4
that you want to set. g Press to finish Slide Show.
 To add enhancement effects, press
Photo Enhance.
Press Auto Correct,
Remove Red-Eye,
Auto Correct & Remove Red-Eye
or Off that you want to set.
63
Chapter 8
Printing a photo during a Slide Show 8 d Do one of the following:

 Press Print Settings to change
a To print an image during a slide show,
press the image when it appears on the
Touchscreen.
settings on page 65.)
b Enter the number of copies you want  If you do not want to change any
using the dial pad on the Touchpanel. settings, press Start to print.
c Do one of the following: NOTE

 Press Print Settings to change An Invalid DPOF File error can occur if the
the print settings. print order that was created on the camera
(See PhotoCapture Center™ print has been corrupted. Delete and recreate
settings on page 65.) the print order using your camera to
correct this problem. For instructions on
 If you do not want to change any how to delete or recreate the print order,
settings, press Start to print. refer to your camera manufacturer's
support website or accompanying
DPOF printing 8
documentation.
DPOF stands for Digital Print Order Format.

Major digital camera manufacturers (Canon
Inc., Eastman Kodak Company, FUJIFILM
Corporation, Panasonic Corporation and
Sony Corporation) created this standard to
make it easier to print images from a digital
camera.
If your digital camera supports DPOF
printing, you will be able to use it to choose
the images and number of copies you want to
print.
When a memory card (Memory Stick Duo™,
Memory Stick PRO Duo™, SD Memory Card,
SDHC Memory Card, SDXC Memory Card,
MultiMedia Card or MultiMedia Card plus)
containing DPOF information is put into your
machine, you can print the chosen image
easily.

c Press DPOF.
64
PhotoCapture Center™ i Swipe up or down, or press a or b to

display Print Quality.
print settings 8
j Press Print Quality.

You can change the print settings for the next
print job.
k Press Normal or Photo.
These settings are temporary, and the l If you do not want to change additional
machine returns to its default settings
1 minute after printing. settings, press or OK.
Press Start to print.
NOTE
You can save the print settings you use NOTE
most often by setting them as the default If you choose Inkjet Paper in
settings. (See Setting your changes as the Paper Type, you can only choose
new default on page 71.) Photo.
Paper options 8
Paper Type 8
a Open the media slot cover. 8

Print Quality 8
c Press Photo.

a Open the media slot cover. View Photos.
b Put the memory card or USB Flash drive e Press View Photos.
in the correct slot. Press OK.
c Press Photo. f Swipe left or right, or press d or c to

display each photo. When the photo you
d Swipe left or right to display want is displayed, press it, and then
View Photos. press OK.
e Press View Photos. g Press OK.
Press OK.
h Press Print Settings.
display each photo. When the photo you i Swipe up or down, or press a or b to
want is displayed, press it, and then display Paper Type.
press OK.
j Press Paper Type.
g Press OK.
k Press Plain Paper, Inkjet Paper,
h Press Print Settings. Brother BP71 or Other Glossy.
65
Chapter 8
l If you do not want to change additional l Press Print Size.

settings, press or OK. display the options in the following table,
Press Start to print. and then press the option you want to
set.
Paper Size and Print Size 8
Example: Printed position for Letter size paper

1 2 3
b Put the memory card or USB Flash drive 3"x4" 3.5"x5" 4"x6"
c Press Photo.

View Photos.
4 5 6
e Press View Photos. 5"x7" 6"x8" Max. Size
Press OK.

want is displayed, press it, and then
press OK.
g Press OK. m If you do not want to change additional

settings, press or OK.
display Paper Size.
j Press Paper Size.
k Swipe up or down, or press a or b to

display 4"x6", 5"x7", Letter,
Ledger, A4 or A3. Press the option you
want to set.
 If you chose Letter or A4, go to
step l.
 If you chose 4"x6", 5"x7", Ledger
or A3, go to step m.
66
Auto Correct 8 Adjusting Brightness,

Contrast and Color 8
Auto Correct is available for most photos. The

machine decides the suitable effect for your
photo. Brightness 8
a Open the media slot cover. a Open the media slot cover.
b Put the memory card or USB Flash drive b Put the memory card or USB Flash drive
in the correct slot. in the correct slot.
c Press Photo. c Press Photo.
d Swipe left or right to display d Swipe left or right to display
View Photos. View Photos.
e Press View Photos. e Press View Photos.
Press OK. Press OK.
f Swipe left or right, or press d or c to f Swipe left or right, or press d or c to
display each photo. When the photo you display each photo. When the photo you
want is displayed, press it, and then want is displayed, press it, and then
press OK. press OK.
8
g Press OK. g Press OK.
h Press Print Settings. h Press Print Settings.
i Swipe up or down, or press a or b to i Swipe up or down, or press a or b to
display Auto Correct. display Brightness.
j Press Auto Correct. j Press Brightness.
k Press On (or Off). k Adjust the level of brightness by
pressing it on the Touchscreen.
l If you do not want to change additional
settings, press or OK. l If you do not want to change additional
Press Start to print. settings, press or OK.
67
Chapter 8
Contrast 8 Color Enhancement 8
You can choose the contrast setting. You can turn on the color enhancement
Increasing the contrast will make an image feature to print more vivid images. Print time
look sharper and more vivid. will be slower, and depending on the image,
this feature may use more ink.
in the correct slot. b Put the memory card or USB Flash drive
c Press Photo.
c Press Photo.
View Photos. d Swipe left or right to display
View Photos.
e Press View Photos.
Press OK. e Press View Photos.
Press OK.
display each photo. When the photo you f Swipe left or right, or press d or c to
want is displayed, press it, and then display each photo. When the photo you
press OK. want is displayed, press it, and then
press OK.
g Press OK.
g Press OK.
display Contrast. i Swipe up or down, or press a or b to
display Color Enhance.
j Press Contrast.
j Press Color Enhance.
k Adjust the level of contrast by pressing it
on the Touchscreen. k Do one of the following:
 If you want to customize the
l If you do not want to change additional White Balance, Sharpness or
settings, press or OK. Color Density, press
Press Start to print. Color Enhance, and then press
On.
Go to step l.
 If you do not want to customize,
press Color Enhance, and then
press Off.
Press .
Go to step o.
l Press White Balance, Sharpness or

Color Density.
68
m Press d or c to adjust the degree of the Cropping 8
setting.
Press OK. If your photo is too long or too wide to fit the
available space on your chosen layout, part
n Do one of the following: of the image will be cropped.
 If you want to customize another The factory setting is On. If you want to print
color enhancement, repeat steps l the whole image, change this setting to Off.
and m. If you set Cropping to Off, also set
Press . Borderless to Off. (See Borderless
 If you want to change other settings, printing on page 70.)
press to display the print setting a Open the media slot cover.
menu and press the setting you want
to change. (See PhotoCapture b Put the memory card or USB Flash drive
Center™ print settings on page 65.) in the correct slot.
o If you do not want to change additional c Press Photo.
settings, press or OK. d Swipe left or right to display

Press Start to print. View Photos.
NOTE e Press View Photos.

• White Balance Press OK. 8
This setting adjusts the hue of the white f Swipe left or right, or press d or c to
areas of an image. Lighting, camera display each photo. When the photo you
settings and other influences will affect the want is displayed, press it, and then
appearance of white. The white areas of a press OK.
picture may be slightly pink, yellow or
some other color. By using this setting, g Press OK.
you can correct that effect and bring the
white areas back to pure white. h Press Print Settings.
• Sharpness i Swipe up or down, or press a or b to
This setting enhances the detail of an display Cropping.
image, similar to adjusting the fine focus
on a camera. If the image is not in true j Press Cropping.
focus and you cannot see the fine details
of the picture, then adjust the sharpness. k Press Off (or On).
• Color Density l If you do not want to change additional

This setting adjusts the total amount of settings, press or OK.
color in the image. You can increase or
decrease the amount of color in an image
to improve a washed-out or weak picture.
69
Chapter 8
Cropping: On 8

settings, press or OK.
Print Date 8
You can print the date if it is already in your

Cropping: Off 8
photo’s data. The date will be printed on the
lower-right corner. If the data doesn’t have
the date information, you cannot use this
function.

Borderless printing
c
8
Press Photo.
This feature expands the printable area to the
edges of the paper. Printing time will be d Swipe left or right to display
slightly slower. View Photos.
a Open the media slot cover. e Press View Photos.

Press OK.
c Press Photo. want is displayed, press it, and then
press OK.
View Photos. g Press OK.
e Press View Photos. h Press Print Settings.

Press OK.
f Swipe left or right, or press d or c to display Print Date.
want is displayed, press it, and then j Press Print Date.
press OK.
k Press On (or Off).
g Press OK.
h Press Print Settings. settings, press or OK.
i Swipe up or down, or press a or b to Press Start to print.
display Borderless.
NOTE
j Press Borderless. The DPOF setting on your camera must
be turned off to use the Print Date
k Press Off (or On). feature.
70
Setting your changes as the Restoring all settings to the

new default 8 factory settings 8
You can save the print settings you use most You can restore the PhotoCapture settings
often—such as Print Quality, that you have changed—such as
Paper Type, Paper Size, Print Size, Print Quality, Paper Type,
Auto Correct, Brightness, Contrast, Paper Size, Print Size,
Color Enhance, Cropping, Borderless Auto Correct, Brightness, Contrast,
and Print Date—by setting them as the Color Enhance, Cropping, Borderless
default settings. These settings will stay until and Print Date—to the factory settings.
you change them again.
b Put the memory card or USB Flash drive in the correct slot.
c Press Photo.
c Press Photo.
d Swipe left or right to display View Photos.
View Photos.
e Press View Photos.
e Press View Photos. Press OK.
8
Press OK.
f Swipe left or right, or press d or c to display each photo. When the photo you
display each photo. When the photo you want is displayed, press it, and then
want is displayed, press it, and then press OK.
press OK.
g Press OK.
g Press OK.
i Press your new setting. display Factory Reset.
want to change. j Press Factory Reset.
j After changing the last setting, swipe up k The Touchscreen asks you to confirm to
or down, or press a or b to display change back to the factory settings.
Set New Default. Press Yes to confirm.
k Press Set New Default. l Press .
l The Touchscreen asks you to confirm

the change to the new default settings.
m Press .
71
Chapter 8
Scan to a memory card c Press Scan to Media.
or USB Flash drive 8

d Load your document.
e Press Options.
Auto Crop
f
8

You can scan multiple documents placed on display Auto Crop.
the scanner glass. An individual document
can be previewed on the Touchscreen before
g Press Auto Crop.
you save it. When you choose Auto Crop, h Press On.
the machine will scan each document and
create separate files. For example, if you i Press OK.
place four documents on the scanner glass,
the machine will scan and create four j If you do not want to change additional
separate files. If you want to create a four- settings, press Start to start scanning.
page file, choose PDF or TIFF for
File Type. k The number of the scanned documents
appears on the Touchscreen.
(If you choose JPEG, the four documents are
Press OK to confirm.
created as four separate files.)
l Press d or c to preview the data for each
document.
1 LGR
m Press Save All to save the data.
4 3 2 1
LGR
1 3
4
2
2 1
1 0.4 in. (10 mm) or greater (top, left, right)

2 0.8 in. (20 mm) or greater (bottom)
NOTE
Auto Crop is supported by technology
from Reallusion, Inc.

72
NOTE How to set a new default 8
• Auto Crop is available for paper with

90-degree angles at all four corners. If one You can save the Scan to Media settings
of the angles is not square, Auto Crop (ADF High Speed Mode, Scan Type,
cannot detect the document. Resolution, File Type, Scan Size,
Scan Long Paper, Auto Crop,
• If your document is too long or wide, this Skip Blank Page and
setting does not work properly. The Remove Background Color) you use
document has to meet the following most often by setting them as the default
specification: up to 10.6  16.54 in. settings. These settings will remain until you
(270  420 mm). change them again.
If the ratio between the height and width of
the document is more than 1 to 8, this a Open the media slot cover.
setting does not work correctly.
• You must place the documents away from in the correct slot.
the edges of the scanner glass as shown
in the illustration. c Press Scan to Media.
• You must place the documents at least d Press Options.
0.4 in. (10 mm) apart from each other.
• Auto Crop adjusts the skew of the e Swipe up or down, or press a or b to
document on the scanner glass, but if your display ADF High Speed Mode,
document is skewed more than Scan Type, Resolution, 8
10 degrees, this setting will not work. File Type, Scan Size,
• The ADF must be empty to use Skip Blank Page or
Auto Crop. Remove Background Color, and
• The Auto Crop feature is available for up then press the setting you want to
to a maximum of 32 documents, change. Then press the option you want
depending on the documents' sizes. to set.
• ADF High Speed Mode,
2-sided Scan and Skip Blank Page
want to change.
are not available with Auto Crop.
f After you are finished choosing your
IMPORTANT preferred settings, swipe up or down, or
DO NOT take out the memory card or press a or b to display
USB Flash drive while the machine is Set New Default.
reading or writing to the memory card or
USB Flash drive to avoid damaging the
g Press Set New Default.
card, USB Flash drive, or the data stored h The Touchscreen asks you to confirm
on them. the change to the new default settings.
i Press .
73
Chapter 8
How to reset to the factory Saving scan options as a

settings 8 Shortcut 8
You can restore all the Scan to Media settings You can store the scan options you use
that you have changed—such as frequently by saving them as a Shortcut. This
ADF High Speed Mode, Scan Type, section introduces how to add a Shortcut for
Resolution, File Type, Scan Size, Scan to Media.
Skip Blank Page, and a Open the media slot cover.
Remove Background Color—to the
factory settings. b Put the memory card or USB Flash drive
c Press Scan to Media.
in the correct slot. d Press Options.
c Press Scan to Media. e Swipe up or down, or press a or b to

display ADF High Speed Mode,
d Press Options. 2-sided Scan, Scan Type,
Resolution, File Type,
e Swipe up or down, or press a or b to Scan Size, Scan Long Paper,
display Factory Reset. File Name, Auto Crop,
Skip Blank Page or
f Press Factory Reset. Remove Background Color, and
then press the setting you want to
g The Touchscreen asks you to confirm to change. Then press the option you want
change back to the factory settings. to set.
h Press . want to change.
f When you are finished choosing new

options, press OK.
g Press Save as Shortcut.
h Confirm the displayed list of settings you

have chosen for the Shortcut, and then
press OK.
i Enter a name for the Shortcut using the

keyboard on the Touchscreen. (To help
you enter letters, see Basic User’s
Guide: Entering Text.)
Press OK.
j Press OK to save your Shortcut.
74
9 Printing photos from a camera 9
Printing photos Setting your digital camera 9
directly from a Make sure your camera is in PictBridge

PictBridge camera 9
mode. The following PictBridge settings may
be available from the LCD of your PictBridge
compatible camera.
Depending on your camera, some of these
settings may not be available.
Camera Menu Options

Selections
Your Brother machine supports the Paper Size Ledger, Letter, A3, A4, 4"  6"
PictBridge standard, allowing you to connect (10  15 cm),
to and print photos directly from any Printer Settings
PictBridge compatible digital camera. (Default setting) 2
If your camera is using the USB Mass Paper Type Plain Paper, Glossy Paper,
Inkjet Paper, Printer Settings
Storage standard, you can also print photos
from a digital camera without PictBridge. (Default setting) 2
(See Printing photos directly from a digital Layout Borderless: On,
camera (without PictBridge) on page 77.) Borderless: Off,
Printer Settings
(Default setting) 2
9
PictBridge requirements 9
DPOF Setting 1 -
To avoid errors, remember the following Print Quality Normal, Fine,
points: Printer Settings
 The machine and the digital camera must (Default setting) 2
be connected using a suitable USB cable. Color On, Off,
Enhancement Printer Settings
 The image file extension must be .JPG
(Default setting) 2
(other image file extensions like .JPEG,
.TIF, .GIF and so on will not be Print Date On, Off,
recognized). Printer Settings
(Default setting) 2
 PhotoCapture Center™ operations are
not available when using the PictBridge 1
See DPOF printing on page 77 for more details.
feature. 2
If your camera is set to use the Printer Settings
(Default setting), the machine will print your photo
using the following settings.
75
Chapter 9
Printing Images 9
Settings Options
Paper Size 4"  6" (10  15 cm)
NOTE
Paper Type Glossy Paper
Remove any memory card or USB Flash
Layout Borderless: On drive from the machine before connecting
Print Quality Fine a digital camera.
Color Enhancement Off
Print Date Off a Open the media slot cover.
 When your camera does not have any b Make sure that your camera is turned
menu selections, these settings are also off. Connect your camera to the USB
used. direct interface (1) on the machine using
the USB cable.
 The name and availability of each setting
depends on your camera's specifications.
Please refer to the documentation supplied
with your camera for more detailed
information on changing PictBridge settings.
1 USB direct interface
c Turn on the camera.

When the machine has recognized the
camera, the Touchscreen shows
Camera is connected.
76
Printing photos from a camera
d Choose the photo you want to print

Printing photos
following the instructions from your
camera. directly from a digital
When the machine starts printing a
photo, the Touchscreen will show camera
Printing.
(without PictBridge) 9
IMPORTANT
If your camera is using the USB Mass
To prevent damage to your machine, do
Storage standard, you can connect your
not connect any device other than a digital
camera in storage mode. This enables you to
camera or USB Flash drive to the USB
print photos from your camera.
direct interface.
(If you would like to print photos in PictBridge
mode, see Printing photos directly from a
DPOF printing 9
PictBridge camera on page 75.)
DPOF stands for Digital Print Order Format. NOTE

The name, availability and operation differ
Major digital camera manufacturers (Canon
among digital cameras. Please refer to the
Inc., Eastman Kodak Company, FUJIFILM
documentation supplied with your camera
Corporation, Panasonic Corporation and
for detailed information, such as how to
Sony Corporation) created this standard to
switch from PictBridge mode to USB mass
make it easier to print images from a digital
storage mode.
camera.
If your digital camera supports DPOF
printing, you can choose the images and 9
number of copies you want to print from the
camera’s display.
NOTE
An Invalid DPOF File error can occur if the
print order that was created on the camera
has been corrupted. Delete and recreate
the print order using your camera to
correct this problem. For instructions on
how to delete or recreate the print order,
refer to your camera manufacturer's
support website or accompanying
documentation.
77
Chapter 9
Printing Images 9
NOTE
Remove any memory card or USB Flash
drive from the machine before connecting
a digital camera.
b Make sure that your camera is turned

off. Connect your camera to the USB
direct interface (1) on the machine using
the USB cable.
1 USB direct interface
c Turn on the camera.
d Follow the steps in Print Images

on page 59.
IMPORTANT
To prevent damage to your machine, do
not connect any device other than a digital
camera or USB Flash drive to the USB
direct interface.
78
A Routine maintenance A
Cleaning and checking Clean the outside of the machine as

follows:
the machine A
IMPORTANT
• Use neutral detergents. Cleaning with
Cleaning the outside of the volatile liquids, such as thinner or benzine,
machine A
will damage the outside surface of the
machine.
Clean the Touchscreen as follows: • DO NOT use cleaning materials that
contain ammonia.
IMPORTANT
• DO NOT use isopropyl alcohol to remove
• Press and hold down to turn the dirt from the control panel. It may crack the
machine off. The Touchscreen will show panel.
Shutting Down for a few seconds
before the power goes off. a Pull the paper tray #1 (1) and then
• DO NOT use any type of liquid cleaners tray #2 (2) completely out of the
(including ethanol). machine.
a Clean the Touchscreen with a dry, soft

lint-free cloth.
1
79
b Wipe the outside of the machine with a Cleaning the machine’s
dry, soft, lint-free cloth to remove dust.
printer platen A
WARNING
Be sure to unplug the machine from the AC

power outlet before cleaning the printer
platen to avoid an electrical shock.
a Using both hands, use the finger holds

c Lift the output paper tray cover and on each side of the machine to lift the
remove anything that is stuck inside the scanner cover into the open position.
paper tray.
b Clean the machine’s printer platen (1)
d Wipe the inside and outside of the paper and the area around it, wiping off any
tray with a dry, soft, lint-free cloth to scattered ink with a dry, soft, lint-free
remove dust. cloth.
e Close the output paper tray cover and

put the paper tray firmly back in the
machine.
2
IMPORTANT
DO NOT bend or apply too much pressure
on the nine tabs (2). They could be
damaged.
80
Routine maintenance
c Gently close the scanner cover using b Clean the front side of the Paper Feed
the finger holds on each side. Rollers (1) with a soft lint-free cloth
moistened with water, using a
CAUTION side-to-side motion.
Be careful not to pinch your fingers when After cleaning, wipe the rollers with a
you close the scanner cover. dry, soft, lint-free cloth to remove all
moisture.
Always use the finger holds provided on
each side of the scanner cover when
opening and closing it.
d Re-connect the power cord.
Cleaning the paper feed

rollers A
1
If the paper feed rollers are stained with ink, it
may cause paper feed problems.
a Unplug the machine from the AC power

outlet. Pull the paper tray (1) completely
out of the machine.
1 A
NOTE
If the paper support flap is open, close it,
and then close the paper support.
81
c Lift the green Jam Clear Flap (2), and Cleaning the paper pick-up
then clean the back side of the Paper
Feed Rollers (1) with a soft lint-free cloth
rollers A
moistened with water.

a Unplug the machine from the AC power
After cleaning, wipe the rollers with a outlet.
dry, soft, lint-free cloth to remove all
moisture. b Pull the paper tray completely out of the
machine.
NOTE
If the machine has been feeding multiple
pages when there are only a few sheets of
paper left in the tray, clean the Base
Pad (1) with a soft lint-free cloth
2 1 After cleaning, wipe the pad with a dry,

soft, lint-free cloth to remove all moisture.
d Put the paper tray firmly back in the

machine.
e Re-connect the power cord.
NOTE
Do not use the machine again until the
rollers are dry. Using the machine before
the rollers are dry may cause paper feed
problems.
82
Routine maintenance
c Lift the green Jam Clear Flap (1), and Cleaning the paper pick-up
then clean the Paper Pick-up Rollers (2)
with a soft lint-free cloth moistened with
rollers for paper tray #2 A
water.
Slowly turn the rollers so that the whole a Unplug the machine from the AC power
surface is cleaned. outlet. Pull tray #2 completely out of the
machine.
After cleaning, wipe the rollers with a
dry, soft, lint-free cloth to remove all NOTE
moisture. If the paper support flap is open, close it,
and then close the paper support.
b Clean the paper pick-up rollers for

tray #2 (1) with a soft lint-free cloth
Slowly turn the rollers so that the whole
surface is cleaned.
After cleaning, wipe the rollers with a

1 dry, soft, lint-free cloth to remove all
moisture.
2
A
d Put the paper tray firmly back in the
machine. 1
e Re-connect the power cord.
c Put tray #2 firmly back in the machine.
d Re-connect the power cord.
83
Checking the ink volume A
Packing and shipping
Although an ink volume icon appears on the the machine A
Touchscreen, you can use the ink menu to

see a large graph showing the ink that is left When you transport the machine, use the
in each cartridge. packing materials that came with your
machine. If you do not pack the machine
correctly, any damage that may occur in
a Press .
transit may not be covered by your warranty.
NOTE The machine should be adequately insured

with the carrier.
You can also press and Ink.
IMPORTANT
It is important to allow the machine to
b Press Ink Volume. “park” the print head after a print job.
The Touchscreen shows the ink volume. Listen carefully to the machine before
unplugging it to make sure that all
mechanical noises have stopped and the
print head is in the right corner as shown
in the illustration. Not allowing the
machine to finish this parking process may
lead to print problems and possible
damage to the print head.
NOTE
When the ink cartridge is near the end of
its life or having a problem, one of the
following icons is displayed.
The ink level is low.
The ink cartridge is empty.
There is a problem with the ink

cartridge.
c Press . a Unplug the machine from the AC power

outlet.
NOTE
You can check the ink volume from your b Using both hands, use the finger holds
computer. on each side of the machine to lift the
scanner cover into the open position.
For more information, see Software and Then unplug the machine from the
Network User’s Guide: Monitor the Ink telephone wall jack and take the
Level and Status of the Machine from telephone line cord out of the machine.
Your Computer (Windows®) or Monitor
Machine Status from Your Computer c Unplug the interface cable from the
(Macintosh). machine, if it is connected.
84
Routine maintenance
d Remove the orange protective part from f Open the ink cartridge cover.
its storage place inside the right corner
of the machine. g Press the ink release levers to release
the ink cartridges, and then take out the
ink cartridges. (See Basic User’s Guide:
Replacing the ink cartridges.)
h Install the orange protective part, and

then close the ink cartridge cover.
e Gently close the scanner cover using

the finger holds on each side.
IMPORTANT A
• Make sure the plastic tab on the left side
of the orange protective part (1) locks
securely into place (2).
1
2
CAUTION
Be careful not to pinch your fingers when
you close the scanner cover. • If you cannot find the orange protective
Always use the finger holds provided on part, ship the machine without it. DO NOT
each side of the scanner cover when install the ink cartridges as an alternative
opening and closing it. before shipping.
85
i Wrap the machine in the bag. k Close the carton and tape it shut.
j Pack the machine and the printed

materials in the original carton with the
original packing material as shown
below.
Do not pack the used ink cartridges in
the carton.
NOTE
If you are returning your machine to
Brother as part of the Exchange Service,
pack only the machine. Keep all separate
parts and printed materials to use with
your “Exchange” machine.
4
3
3
1 2
1
86
B Glossary B
This is a comprehensive list of features and terms that appear in Brother manuals. Availability of
these features depends on the model you purchased.
3.7" Touchscreen LCD and Touchpanel Beep Volume

The Touchscreen LCD (Liquid Crystal Volume setting for the beep when you
Display) on the machine shows interactive press the Touchscreen or Touchpanel,
messages and prompts for using the make an error.
machine. You can operate the Brightness
Touchscreen by pressing or swiping on
Changing the Brightness makes the whole
the screen.
image lighter or darker.
The Touchpanel, on the right side of the
Touchscreen LCD, illuminates its LEDs Broadcasting
when they are available for the current The ability to send the same fax message
operation. to more than one location.
Address Book Caller ID
Names and numbers you have stored for A service purchased from the telephone
easy dialing. company that lets you see the number (or
Address Book List name) of the party calling you.
A listing of names and numbers stored in CNG tones
the Address Book memory, in alphabetical The special tones (beeps) sent by fax
order. machines during automatic transmission
ADF (automatic document feeder) to tell the receiving machine that a fax
machine is calling.
The document can be placed in the ADF
and scanned one page at a time Coding method
automatically. Method of coding the information
contained in the document. All fax
Auto Reduction
machines must use a minimum standard
B
Reduces the size of incoming faxes.
of Modified Huffman (MH). Your machine
Automatic Redial is capable of greater compression
A feature that enables your machine to methods, Modified Read (MR), Modified
redial the last fax number after five Modified Read (MMR) and JPEG, if the
minutes if the fax did not go through receiving machine has the same
because the line was busy. capability.
Backup Print Color Enhancement
Your machine prints a copy of every fax Adjusts the color in the image for better
that is received and stored in its memory. print quality by improving sharpness,
This is a safety feature so you will not lose white balance and color density.
messages during a power failure. Communication error (Comm. Error)
Batch Transmission An error during fax sending or receiving,
(Black & white faxes only) As a usually caused by line noise or static.
cost-saving feature, all delayed faxes to
the same fax number can be sent as one
transmission.
87
Compatibility group F/T Ring Time
The ability of one fax unit to communicate The length of time that the Brother
with another. Compatibility is assured machine rings (when the Receive Mode
between ITU-T Groups. setting is Fax/Tel) to notify you to pick up
a voice call that it answered.
Contrast
Setting to compensate for dark or light Fax Forwarding
documents, by making faxes or copies of Sends a fax received into the memory to
dark documents lighter and light another pre-programmed fax number.
documents darker.
Fax Journal
Delayed Fax Lists information about the last 200
Sends your fax at a specified time later. incoming and outgoing faxes. TX means
Transmit. RX means Receive.
Density
Changing the Density makes the whole Fax Receive Code
image lighter or darker. Press this code (l 5 1) when you answer
a fax call on an extension or external
Distinctive Ring
telephone.
A subscriber service purchased from the
telephone company that gives you Fax Storage
another telephone number on an existing You can store received faxes in memory.
telephone line. The Brother machine uses Fax tones
the new number to simulate a dedicated
The signals sent by sending and receiving
fax line.
fax machines while communicating
Dual Access information.
Your machine can scan outgoing faxes or Fax/Tel
scheduled jobs into the memory at the
You can receive faxes and telephone
same time it is sending a fax from
calls. Do not use this mode if you are
memory, receiving or printing an incoming
using a telephone answering device
fax.
(TAD).
Easy Receive
Fine resolution
Enables your machine to respond to CNG
Resolution is 203  196 dpi. It is used for
tones if you interrupt a fax call by
small print and graphs.
answering it.
Gray Scale
ECM (Error Correction Mode)
The shades of gray available for copying,
Detects errors during fax transmission
scanning and faxing photographs.
and resends the pages of the fax that had
an error. Group number
Extension telephone A combination of Address Book numbers
that are stored in Address Book for
A telephone using the same line as your
Broadcasting.
fax but plugged into a separate wall jack.
Innobella™
External telephone
Innobella™ is a range of genuine
A telephone that is plugged into the
consumables offered by Brother. For best
EXT. jack of your machine.
quality results, Brother recommends
Innobella™ ink and paper.
88
Glossary
Journal Period PictBridge

The pre-programmed time period Allows you to print photos directly from
between automatically printed Fax your digital camera at high resolution for
Journal reports. You can print the Fax photo quality printing.
Journal report on demand without Polling
interrupting the cycle.
The process of a fax machine calling
Manual fax another fax machine to retrieve waiting fax
You can press Hook to hear the receiving messages.
fax machine answer before you press
Pulse (Canada only)
Fax Start to begin sending.
A form of rotary dialing on a telephone
Memory Receive line.
Receives faxes into the machine's Real Time Transmission
memory when the machine is out of paper.
When the memory is full, you can send
OCR (optical character recognition) faxes in real time.
Nuance™ PaperPort™ 12SE or Presto! Remaining jobs
PageManager software application
You can check which jobs are waiting in
converts an image of text to text you can
memory and cancel jobs individually.
edit.
Remote Access Code
Overseas Mode
Your own four-digit code (--- ) that allows
Makes temporary changes to the fax
you to call and access your machine from
tones to accommodate noise and static on
a remote location.
overseas telephone lines.
Remote Retrieval Access
Paging
The ability to access your machine
This feature enables your machine to call
remotely from a touch-tone telephone.
your cell phone or pager when a fax is
received into its memory. Resolution
Pause The number of vertical and horizontal lines
per inch. (See Standard resolution, Fine
Allows you to place a 3.5 second delay in
resolution, Super Fine resolution and
B
the dialing sequence while you are dialing
Photo resolution.)
using the dial pad or while you are storing
Address Book numbers. Press Pause on Ring Delay
the Touchscreen as many times as The number of rings before the machine
needed for longer pauses. answers in Fax Only and Fax/Tel
PhotoCapture Center™ modes.
Allows you to print digital photos from your Ring Volume
digital camera at high resolution for photo Volume setting for the machine's ring.
quality printing.
Scanning
Photo resolution (B&W only) The process of sending an electronic
A resolution setting that uses varying image of a paper document to your
shades of gray for the best representation computer.
of photographs.
89
Scan to Media Transmission
You can scan a black & white or color The process of sending faxes over the
document onto a memory card or USB phone lines from your machine to the
Flash drive. Black & white images can be receiving fax machine.
in the TIFF or PDF file format and color Transmission Verification Report
images can be in the PDF or JPEG file
A listing for the last fax sent, that shows its
format.
date, time and number.
Search
User Settings
An alphabetical electronic listing of stored
A printed report that shows the current
Address Book and Group numbers.
settings of the machine.
Settings Tables
WLAN Report
At-a-glance instructions that show all the
A printed report that shows the result of
settings and options that are available for
the WLAN Connection.
setting up your machine.
Standard resolution
203  98 dpi (black & white).
203  196 dpi (color). It is used for regular
sized text and the quickest transmission.
Station ID
The stored information that appears on
the top of faxed pages. It includes the
sender's name and fax number.
Super Fine resolution (B&W)
203  392 dpi. Best for very small print
and line art.
TAD (telephone answering device)
You can connect an external telephone
answering device or answering machine
to the EXT. jack of your machine.
Telephone Answer Code
(For Fax/Tel mode only)
When the machine answers a voice call, it
pseudo/double-rings. You can pick up at
an extension telephone by pressing this
code (# 5 1).
Temporary settings
You can choose certain options for each
fax transmission and copy without
changing the default settings.
Tone
A form of dialing on the telephone line
used for touch-tone telephones.
90
C Index
Numerics Connecting
two-line external TAD or telephone ...... 34
2 in 1 ID Copy ..........................................47 ControlCenter
2-sided See Software and Network User’s Guide.
copy ......................................................53 Copy
fax .........................................................15 2 in 1 ID ................................................ 47
2-sided ................................................. 53
A book ..................................................... 51
density .................................................. 48
Access codes, storing and dialing ............36 enlarge/reduce ..................................... 43
Address Book ink save mode ...................................... 49
Access codes and credit card Ledger shortcut .................................... 55
numbers ................................................36 page layout (N in 1) .............................. 44
Broadcasting .........................................16 poster ................................................... 44
deleting Groups .................................39 quality ................................................... 42
using Groups .....................................16 remove background color ..................... 52
Group dial sort (ADF only) ..................................... 48
changing ............................................38 thin paper ............................................. 50
setting up Groups for Broadcasting ...38 using ADF ............................................ 48
setting up from Caller ID history ............37 Watermark ............................................ 51
setting up from outgoing calls ...............37 using a template ................................ 51
Apple Macintosh
See Software and Network User’s Guide. D
B Dialing
access codes and credit card
Broadcasting ............................................16 numbers ............................................... 36
setting up Groups for ............................38 Caller ID history .................................... 35
dial prefix ................................................ 5
C Groups (Broadcasting) ......................... 16
Outgoing Call ....................................... 35
Caller ID ...................................................32 restricting dialing .................................... 9 C
Caller ID history ....................................35 Direct printing
Add to Address Book .........................35 from a non-PictBridge camera ............. 77
Delete ................................................35 from a PictBridge camera ..................... 75
Send a fax ..........................................35 Dual Access ............................................ 16
Caller ID History report .........................41
Setting up your area code .....................33
Canceling
Fax Forwarding .............................. 24, 27
Fax Storage ..........................................24
jobs awaiting redial ...............................20
Paging ............................................ 24, 27
Cleaning
paper feed rollers ..................................81
paper pick-up rollers .............................82
printer platen .........................................80
91
F I
Fax codes ID Copy ................................................... 47
changing ...............................................26 Ink cartridges
Remote Access Code ...........................26 checking ink volume ............................. 84
Fax Forwarding
changing remotely .......................... 27, 28 J
programming a number .........................22
Fax Storage .............................................23 Jacks
printing from memory ............................24 Convert to RJ11 jack triplex adapter .... 34
turning off ..............................................24 EXT
turning on ..............................................23 TAD ................................................... 34
Fax, from PC
See Software and Network User’s Guide. L
Fax, stand-alone
receiving LCD (Liquid Crystal Display)
at end of conversation ........................29 Brightness .............................................. 4
Fax Forwarding ..................................27
into the memory .................................29 M
out of paper reception ........................29
Paging ................................................23 Macintosh
printing from memory .........................24 See Software and Network User’s Guide.
reducing to fit on paper ......................29 Manual
retrieving from a remote site ....... 27, 28 transmission ......................................... 15
sending .................................................11 Memory Storage ........................................ 1
2-sided ...............................................15 Movie printing .......................................... 59
at end of conversation ........................16
Broadcasting ......................................16 N
canceling from memory ......................20
contrast ..............................................12 Network
delayed batch transmission ...............20 Printing
delayed fax .........................................19 See Software and Network User’s Guide.
from memory (Dual Access) ..............16 Scanning
manual ...............................................15 See Software and Network User’s Guide.
overseas ............................................19 Nuance™ PaperPort™ 12SE
Real Time Transmission ....................18 See Software and Network User’s Guide.
Resolution ..........................................12 See also Help in the PaperPort™ 12SE
return to factory setting ......................14 application.
set new default ...................................13
Function Lock .............................................6 O
G Outgoing Call
Add to Address Book ............................ 35
Groups for Broadcasting ..........................38 Delete ................................................... 35
Send a fax ............................................ 35
92
P Print
fax from memory .................................. 24
Packing and shipping the machine ..........84 report .................................................... 41
Paging ......................................................23 Printing
PhotoCapture Center™ See Software and Network User’s Guide.
Adding Effect ........................................60
DPOF printing .......................................64 R
from PC
See Software and Network User’s Guide. Reducing
ID photo ................................................62 copies ................................................... 43
Photo Effects incoming faxes ..................................... 29
Auto Correct ................................ 60, 61 Remote Retrieval ..................................... 26
Crop ...................................... 60, 61, 62 commands ............................................ 27
Enhance Scenery ....................... 60, 61 getting your faxes ................................. 28
Enhance Skin .............................. 60, 61 Remote Access Code .......................... 26
Fill Light ...................................... 60, 61 Remote Setup
Monochrome ............................... 60, 61 See Software and Network User’s Guide.
Night Scene ................................ 60, 61 Reports .................................................... 40
Remove Red-Eye ....................... 60, 61 Address Book ....................................... 41
Sepia ........................................... 60, 61 Caller ID History Report ....................... 41
Whiteboard ................................. 60, 61 Fax Journal .......................................... 41
Print settings Journal Period ................................... 40
Borderless ..........................................70 how to print ........................................... 41
Brightness ..........................................67 Network Configuration .......................... 41
Color Enhancement ...........................68 Transmission Verification ............... 40, 41
Contrast .............................................68 User Settings ........................................ 41
Cropping ............................................69 WLAN Report ....................................... 41
Paper Size and Print Size ..................66 Resolution
Paper Type ........................................65 setting for next fax ................................ 12
Print Date ...........................................70 Restricted users ........................................ 8
Quality ................................................65
Return to factory setting .....................71 S
rotate ........................................... 62, 63
Set new default ..................................71 Scanning
Printing See Software and Network User’s Guide.
C
index ..................................................59 Security
photos ................................................60 Secure function lock
Scan to Media administrator password ....................... 7
auto crop ............................................72 restricted users .................................... 8
memory card ......................................72 Shipping the machine .............................. 84
USB Flash drive .................................72 Sleep Mode ............................................... 3
Slide-Show ............................................63
PictBridge .................................................75
DPOF Printing .......................................77
Power failure ..............................................1
Presto! PageManager
See Software and Network User’s Guide.
See also Help in the Presto! PageManager
application.
93
T
TAD (telephone answering device),
external ....................................................34
with two-line jack ...................................34
Telephone line
roll over lines .........................................33
two-line telephone system ....................33
Troubleshooting
checking ink volume ..............................84
Two-line telephone system ......................33
V
Volume, setting
beep ........................................................2
ring ..........................................................1
speaker ...................................................2
W
Warranties are in the box
Windows®
See Software and Network User’s Guide.
Wireless Network
See Quick Setup Guide and Software and
Network User’s Guide.
94
Brother International Corporation
200 Crossing Boulevard
P.O. Box 6911
Bridgewater, NJ 08807-0911 USA
Brother International Corporation (Canada) Ltd.
1 rue Hôtel de Ville,
Dollard-des-Ormeaux, QC, Canada H9B 3H6
Visit us on the World Wide Web

http://www.brother.com/
This machine is approved for use in the country of purchase only. Local Brother companies or their
dealers will only support machines purchased in their own countries.
www.brotherearth.com

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Advanced User’s Guide

5 Dialing and storing numbers 32

8 PhotoCapture Center™: Printing photos from a memory card or

9 Printing photos from a camera 75

Your menu settings are stored permanently,

lost. Temporary settings (for example,

b Press All Settings.

c Swipe up or down, or press a or b to

d Press General Setup.

e Swipe up or down, or press a or b to

h Press Low, Med, High or Off.

Beep Volume 1 Speaker Volume 1

a Press . c Swipe up or down, or press a or b to

g Press Beep. i Press .

i Press . a Do one of the following:

 When Fax Preview is set to On, press

Automatic Daylight Sleep Mode 1

You can choose how long the machine must 1

a Press . d Press General Setup.

e Swipe up or down, or press a or b to

c Swipe up or down, or press a or b to f Press Sleep Mode.

You can adjust the brightness of the

c Swipe up or down, or press a or b to

b Press All Settings. d Press General Setup.

c Swipe up or down, or press a or b to e Swipe up or down, or press a or b to

d Press General Setup. f Press LCD Settings.

e Swipe up or down, or press a or b to g Press Dim Timer.

g Press Backlight. i Press .

h Press Light, Med or Dark.

The Dial Prefix setting will automatically dial a 1

Setting up or changing the

b Press All Settings.

c Swipe up or down, or press a or b to

d Press Initial Setup.

e Swipe up or down, or press a or b to

f Press Dial Prefix.

g Press On (or Off).

h Press Dial Prefix.

i Enter the prefix number (up to 5 digits)

Secure Function Lock NOTE

c Enter a password in the Login box. Setting and changing the

machine's Web page, not the

Setting the administrator password 2

The password you set in these steps is for the

3 Re-enter the password in the

d Re-enter the password in the

Changing the administrator password 2

b Click Secure Function Lock.

c Enter a four-digit number for the new

d Re-enter the new password in the

Setting up restricted users 2 Turning Secure Function

You can set up users with restrictions and a

a Click Administrator. Turning Secure Function Lock on 2

b Click Secure Function Lock.

d Press General Setup.

e Swipe up or down, or press a or b to

f Press Function Lock.

g Press Lock OffiOn.

Turning Secure Function Lock off 2

a Press Public or This feature prevents users from sending a