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    Travel Policies

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    RenAraf
    This document outlines travel policies for employees. It states that employees must secure a travel order approved by managers before any trips, which should indicate the origin, destination, purpose, and cash advance requested. Meal allowances of $100 per meal are provided depending on travel times. The company will cover lodging costs with receipts. Travel orders and cash advances must be properly liquidated with receipts after trips. Managers must verify employees are cleared by auditors before approving travel, and auditors must verify liquidations comply with policy.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd

    Travel Policies

    Uploaded by

    RenAraf
    32 views2 pages
    This document outlines travel policies for employees. It states that employees must secure a travel order approved by managers before any trips, which should indicate the origin, destination, purpose, and cash advance requested. Meal allowances of $100 per meal are provided depending on travel times. The company will cover lodging costs with receipts. Travel orders and cash advances must be properly liquidated with receipts after trips. Managers must verify employees are cleared by auditors before approving travel, and auditors must verify liquidations comply with policy.

    Original Description:

    POLICIES SAMPLE

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    This document outlines travel policies for employees. It states that employees must secure a travel order approved by managers before any trips, which should indicate the origin, destination, purpose, and cash advance requested. Meal allowances of $100 per meal are provided depending on travel times. The company will cover lodging costs with receipts. Travel orders and cash advances must be properly liquidated with receipts after trips. Managers must verify employees are cleared by auditors before approving travel, and auditors must verify liquidations comply with policy.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    32 views2 pages

    Travel Policies

    Uploaded by

    RenAraf
    This document outlines travel policies for employees. It states that employees must secure a travel order approved by managers before any trips, which should indicate the origin, destination, purpose, and cash advance requested. Meal allowances of $100 per meal are provided depending on travel times. The company will cover lodging costs with receipts. Travel orders and cash advances must be properly liquidated with receipts after trips. Managers must verify employees are cleared by auditors before approving travel, and auditors must verify liquidations comply with policy.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 2

    Date :

    From :
    RE : Travel policies

    I. Rationale:

    In view of our continuous effort to streamline the organization, this guidelines shall
    be issued in order to realign the practice of the company and internal control.

    II. Scope:
    This guidelines shall be applicable to all employees in every department.
    III. General principles:

    1. Generally, a travel order should be secured before any travels/trips can be


    made by any employee preferable a day before travel/trip. Such travel order
    shall be signed by project In-charge, Project Engineer, Finance In-charged,
    Authorized Managing Officer.
    2. That the travel order should indicate the place of origin, place of destination,
    its purpose and cash advance requested for the whole duration of the trip.
    3. That the travel order shall be accompanied by a cash advance slip, approved
    by the accounting department;

    IV. Specific guidelines:

    1. That there should be an unliquidated meal allowance of Php 100.00 per meal.
    Subject to the following conditions:

    a. Travels/Trips commencing before 6:00 a.m. and arrived in the


    destination before 12 noon. Only breakfast meal allowance can
    be availed
    b. Travels/Trips commencing after 6:00 a.m. and arrived in the
    destination before 8 pm. Only lunch allowance can be availed.
    c. Travels/Trips commencing after 12:00 noon, but reached in the
    destination on the next following day, 3 meals allowance can be
    availed of.
    2. That in cases that there is a need to stay over, the company shall shouldered
    the lodging after proper presentment of the receipts at liquidation.
    V. Observe proper documentation

    a. Travel orders and the cash advance slip shall be subject for liquidation of the an
    auditor staff as designated.
    b. No travel order shall be subsequently approved if there is a pending liquidation of
    an employee.
    c. The liquidation shall be supported by the receipts and acknowledgments with
    evidences that transactions had, which shall also be sorted out by the auditor as
    designated.

    VI. Roles and Responsibility

    a. Signatories. Shall see to it that prior of approving the travel order, the employee
    shall be cleared with the auditor designated. Likewise, shall verify that this policy
    is properly implemented.
    b. Auditor. Shall audit the liquidation and likewise verify and evaluate the
    accountability in every liquidation and shall see to it the proper implementation
    of this policy.

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