THE CONSTITUTION OF

PERSAUDARAAN KRISTIAN VARSITI UNIVERSITY MALAYA

(PKVUM)
As of 18 October 2010

ARRANGEMENT OF ARTICLES

PART I 23. Leaders Training Retreat

PRELIMINARY 24. Committee Planning Retreat
Article
1. Name of Fellowship PART V
2. Vision GENERAL MEETING
3. Characteristics Article
1. Type
PART II 2. Annual General Meeting
DOCTRINES 3. Extraordinary General Meeting
4. Doctrinal Belief
5. Doctrinal Basis PART VI
ACTIVITIES, PROJECTS AND
PART III MINISTRIES
MEMBERSHIP 4. Activities
6. Eligibility 5. Projects
7. Application 6. Ministries
8. Membership form
9. Acceptance PART VII
10. Obligations MISCELLANEOUS
11. Revocation and Suspension 7. Chinese Ministry
12. Cessation 8. Advisor
9. Speaker
PART IV 10. Finance
MAIN COMMITTEE 11. Amendment
13. Management
14. Composition
15. Powers
16. Special Powers
17. Main Committee Meetings
18. Appointment of Committee
members
19. Duties of Committee members
20. Removal
21. Reappointment
22. Duration of office

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 THE CONSTITUTION OF PKVUM
PART I
PRELIMINARY

1. Name of Fellowship
The Fellowship of Christians in Universiti Malaya shall be known as Persaudaraan
Kristian Varsiti Universiti Malaya (‘PKVUM’).

2. Vision
(1) The vision of PKVUM is to see men and women living out God’s truth and
having an impact on life.
(2) The vision is worked out through four aims:
(a) Spiritual Growth;
(b) Evangelism;
(c) Social Concern; and
(d) Missions.

3. Characteristics
(1) PKVUM is defined by the following characteristics:
(a) It is an evangelical movement, by the fact of:
(i) A clearly expressed doctrinal belief and commitment to such belief;
and
(ii) A concern with the truth of the Gospel as the basis of fellowship and
ministry.
(b) It is an evangelistic movement, whereby members take responsibility,
either personally or collectively, to explain and to live out the Gospel.
(c) It is an inter-denominational movement, which recognizes the existence
of denominations and seeks to serve the Lord on a common basis of
faith for the common purpose of being a united Christian witness in
campus.
(d) It is a movement serving the church, being a para-church organization
which facilitates and complements rather than taking over the church’s
role.
(e) It is a student-initiated movement, whereby all decisions, plans and
implementations are made and carried out by its members.

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 PART II
DOCTRINES

4. Doctrinal Belief
PKVUM’s doctrinal belief is expressed through its doctrinal basis.

5. Doctrinal Basis
(1) The following shall form PKVUM’s doctrinal basis:
(a) The unity of the Father, Son and Holy Spirit in the Godhead;
(b) The sovereignty of God in creation, revelation, redemption and final
judgment;
(c) The divine inspiration and entire trustworthiness of Holy Scripture as
originally given and its supreme authority in all matters of faith and
conduct;
(d) The universal sinfulness and guilt of all men since the Fall, rendering
them subject to God’s wrath and condemnation;
(e) Redemption from guilt, penalty, dominion and pollution of sin, solely
through the sacrificial death (as our Representative and Substitute) of
the Lord Jesus Christ, the Incarnate Son of God;
(f) The bodily resurrection of the Lord Jesus Christ from the dead and
ascension to the right hand of God the Father;
(g) The presence and power of the Holy Spirit in the work of regeneration;
(h) The justification of the sinner by the grace of God through faith alone;
(i) The one Holy Universal church which is the body of Christ and to which
all true believers belong;
(j) The indwelling and work of the Holy Spirit in the believer; and
(k) The expectation of the personal return of the Lord Jesus Christ.
6.

(2) Where any amendment is proposed to be made to the doctrinal basis, an

Extraordinary General Meeting must first be held in accordance with the
procedures prescribed by Article 27.
(3) Any proposed amendment to the doctrinal basis must not be contrary to
fundamental and well-established Biblical principles.
(4) No amendment shall be made unless it is supported by the votes of at least
2/3 of the members present.

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 PART III
MEMBERSHIP

6. Eligibility
Any student of the university who:
(a) professes belief in Jesus Christ as his Lord and Saviour;
(b) accepts the Bible as the Word of God; and
(c) agrees to PKVUM’s doctrinal basis.
is eligible to apply for membership in PKVUM.

7. Application
Application for membership may be made by filling in the prescribed membership
form.

8. Membership form
(1) Every membership form is to be accompanied by a statement of PKVUM’s
doctrinal basis and shall contain the following:
(a) The applicant’s personal biodata and information;
(b) A declaration by him of the matters stated in Article 6(a), (b) and (c).
(2) Every membership form which does not contain the matters required in
Clause 1(a) and (b) shall not be accepted.
(3) All completed membership forms shall be submitted to the Executive
Committee for approval.
(4) Membership forms are to be given out:
(a) at the first Bible Exposition meeting of every academic term; and
(b) at subsequent meetings if necessary; or
(c) from time to time as is necessary or when requested.

9. Acceptance
Every applicant whose membership form has been approved by the Main
Committee shall be accepted as a member of PKVUM.

10. Obligations
Every member of PKVUM shall observe the following:
(a) Embrace the vision of PKVUM;
(b) Consciously seek to be a faithful witness of the Gospel in campus;
(c) Encourage, spur and build up and when necessary correct and rebuke fellow
members in the faith;
(d) Actively refrain from doing anything which may threaten or jeopardize the
harmony and unity of PKVUM;

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 (e) Actively support and participate in PKVUM’s ministries and activities;
(f) Submit to the leadership of the Main Committee.

11. Revocation and Suspension

(1) In the event that a member’s belief is no longer consistent with the
declaration earlier made by him in matters stated in Article 6(a), (b) and (c),
his membership shall be revoked by the Main Committee.
(1A) No person whose membership has been revoked pursuant to Clause (1) may
be accepted again as a member unless he subsequently expresses a
genuine declaration of the matters stated in Article 6(a), (b) and (c) as
aforesaid after careful consideration by the Main Committee.
(2) Any member whose conduct represents a continuous threat or jeopardy to the
harmony and unity of PKVUM is liable to have his membership:
(a) suspended for such period as may be prescribed by the Main Committee;
or
(b) revoked
(2A) No person whose membership has been revoked pursuant to Clause (2) may
be accepted again as a member unless he has genuinely repented of his
wrongful conduct and his subsequent conduct no longer represent a threat
or jeopardy to the harmony and unity of PKVUM after careful consideration
by the Main Committee.
(3) No member shall have his membership suspended or revoked unless he is:
(a) told the reason of his suspension or revocation; and
(b) given sufficient opportunity to give a proper explanation.

12. Cessation
When a member is no longer a student of the university, his membership
automatically ceases.

PART IV
MAIN COMMITTEE

13. Management
The management of PKVUM shall be the responsibility of its Main Committee.

14. Composition
(1) The Main Committee shall consist of the following:
(a) President;
(b) Vice-President;
(c) Vice-President 2 (Chinese Ministry Head);

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 (d) Secretary;
(e) Treasurer;
(f) Assistant Secretary;
(g) 3 Care-Group Coordinators;
(h) Evangelism Head;
(i) Prayer Head;
(j) Social Concern Head;
(k) PKV Meeting Coordinator;
(l) Praise & Worship Coordinator; and
(m) Follow-up Head
out of which (a), (b), (c), (d) and (e) shall form the Executive Committee
(‘the EXCO’).
(2) Only the list of EXCO members (with the exception of the Vice-President 2) is
submitted to HEP.
(3) Any change to the composition may be made by the existing Main Committee
with the full agreement of all committee members.

15. Powers
The Main Committee shall be empowered to do the following:
(a) Manage and oversee the affairs of PKVUM;
(b) Make decisions on behalf of and in the interest of PKVUM;
(c) Deal with HEP and other authorities pertaining to the affairs of PKVUM;
(d) Determine and carry out the objectives of PKVUM;
(e) Plan and implement PKVUM’s annual projects and activities;
(f) Make financial allocations for the purposes of (e);
(g) Appoint committee members to hold office in the succeeding Main
Committee
(h) Appoint sub-committee members to hold office in sub-committees;
(i) Appoint Cell-Group leaders and Assistant Cell-Group leaders;
(j) Suspend or revoke the membership of any member pursuant to Article 11;
(k) Enlist members to serve in PKVUM’s ministries; and
(l) Do any other thing as is necessary in the interest of PKVUM and its
members and for the furtherance of God.

16. Special Powers

In the event the Main Committee is unable to meet under circumstances where an
important decision affecting PKVUM has to be made, the EXCO shall be
empowered to make such a decision after careful deliberation.

17. Main Committee Meetings

(1) The President or Vice-President may call for a committee meeting from time
to time when necessary.

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 (2) Any other committee member may call for a committee meeting by first giving
notice to the President or, in his absence, the Vice-President.
(3) No committee meeting shall proceed unless at least 2/3 of the total number of
committee members is present.
(4) The President, or in his absence, the Vice-President, shall chair the committee
meeting.
(5) No decision on important matters shall be made except with the full
agreement of all committee members.
(6) An FES staff worker may sit in for committee meetings in an advisory role.

18. Appointment of Committee Members

(1) Appointment of committee members shall be the responsibility of the Main
Committee and is effected through the following selection process:
(a) Nomination of candidates;
(b) Short-listing of nominated candidates;
(c) Confirmation of short-listed candidates; and
(d) Approval of confirmed candidates.
(2) The process of appointment commences with the opening of nominations for
candidates which is carried out through the following:
(a) Nominations made by the existing committee members during the Main
Committee meeting; and
(b) Nominations made by members in nomination forms circulated by the
Main Committee.
(3) The Main Committee shall shortlist the list of nominated candidates in order of
preference for every office where there is more than one candidate.
(3A) Short-listing of nominated candidates shall be made after careful
consideration and with the full agreement of every committee member.
(4) The Main Committee shall approach the short-listed candidates and offer
them the particular offices to which they have been nominated.
(5) The Main Committee shall confirm the short-listed candidates who have
accepted their particular offices as aforesaid in Clause (4) at least three weeks
before the Annual General Meeting.
(6) Where a short-listed candidate does not accept the office for which he has
been nominated, the Main Committee shall approach the second-choice
candidate for the particular office in accordance with the procedure laid down
in Clause (4), or where there is no second-choice candidate, the Main
Committee shall re-nominate another candidate for the particular office and
repeat the procedure laid down in Clause (4).

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 (7) A list of the candidates who have accepted their particular offices shall be
tendered to the members for their approval as soon as is expedient after
confirmation.
(8) Any member may object to a candidate accepting a particular office within
one week after the list is tendered, by giving notice to the Main Committee,
accompanied by his identity and valid reasons.
(9) If the Main Committee accepts the objection pursuant to Clause (8), it shall
re-nominate another candidate for the particular office and repeat the
selection process.
(10) No approval of the members in relation to such candidate shall be required.
(11) Every approved candidate shall be appointed to hold office as a committee
member in the succeeding Main Committee as a matter of course.
(12) The appointment of every approved candidate pursuant to Clause (10) shall
be officiated at the following AGM as a matter of formality.

19. Duties of Committee Members

Every committee member shall observe the following:
(a) Attend and participate actively in committee meetings;
(b) Attend the Leaders Training Retreat;
(c) Attend the Committee Planning Retreat;
(d) Attend PKV meetings;
(e) Uphold PKVUM’s doctrinal basis;
(f) Carry out his designated office portfolio;
(g) Pray and if necessary, fast for the needs of PKVUM;
(h) Portray exemplary character; and
(i) Give full commitment in the discharge of all his duties.

20. Removal
(1) Any committee member who continuously fails to carry out his duties without
valid reasons shall be liable to removal from office.
(2) Such committee member shall not be removed without first being given
sufficient opportunity to give a proper explanation.

21. Reappointment
(1) If, at any time, a committee member:
(a) is unable to continue to hold office;
(b) decides to resign from office; or
(c) is removed from office;

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 the Main Committee is empowered to appoint a new candidate for the
particular office in accordance with the selection process prescribed by Article
18.
(2) No approval from the members in relation to such candidate shall be required.

22. Duration of Office

Every committee member shall hold office for 2 semesters commencing from the
Annual General Meeting in which he has been appointed until the following Annual
General Meeting.

23. Leaders Training Retreat

(1) The Main Committee shall hold its training retreat during the first semester
break of every academic year.
(2) The attendance of every committee member shall be compulsory.
(3) Cell-Group Leaders, Assistant Cell-Group Leaders and Ministry Heads may be
invited to attend.

24. Committee Planning Retreat

(1) The Main Committee shall hold its planning retreat during the second
semester break of every academic year.
(2) The attendance of every committee member shall be compulsory.
(3) Cell-Group Leaders, Assistant Cell-Group Leaders and Ministry Heads may be
invited to attend.

PART V
GENERAL MEETING

25. Type
A General Meeting may take the form of:
(a) an Annual General Meeting (AGM); or
(b) an Extraordinary General Meeting (EGM)

26. Annual General Meeting (AGM)

(1) The AGM shall be held at the end of the first semester of every academic year.
(2) Notice of the AGM shall be given to the members at least 2 weeks in advance.
(3) The agenda of the AGM shall include the following:
(a) Call to order and opening prayer;
(b) Outgoing President’s address;

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 (c) HEP representative’s address;
(d) Reading and passing of minutes of the last AGM;
(e) Outgoing Secretary’s report;
(f) Outgoing Treasurer’s report;
(g) Dissolution of the EXCO;
(h) Appointment of the new EXCO;
(i) Incoming President’s address;
(j) Matters Arising;
(k) Closing prayer; and
(l) Adjournment of meeting.
(4) In the event the HEP representative is not present, the agenda may also
include the appointment of committee members other than the EXCO
members.
(5) Every AGM should ordinarily have a quorum of not less than 2/3 of the total
number of members.
(6) Every AGM should ordinarily be chaired by the outgoing Secretary.

27. Extraordinary General Meeting (EGM)

(1) An EGM may be convened by the Secretary when necessary either:
(a) on the instruction of the Main Committee; or
(b) by a written application of at least 10 members accompanied by reasons
for such a meeting to the President or Vice-President.
(2) Notice of the EGM shall be given to the members and the EGM shall be held
as soon as is expedient.
(3) Where an application is made pursuant to Clause 1(b), the Main Committee
has the discretion not to hold an EGM if upon good grounds it thinks it
unnecessary.
(4) For the purposes of this Article, it shall be necessary to have an EGM where
any grace and pressing matter seriously affecting PKVUM and the interest of
all its members arises.
(5) Only matters stated in the agenda shall be discussed.
(6) Every EGM should ordinarily have a quorum of not less than 2/3 of the total
number of members.
(7) If a decision has to be taken on voting, it shall only be made with at least 2/3
majority votes of the members present.

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 PART VI
ACTIVITIES, PROJECTS AND MINISTRIES

28. Activities
(1) The weekly activities of PKVUM include the following:
(a) PKV meeting;
(b) Bible Study;
(c) Prayer meeting; and
(d) Cell-Groups.
(2) Every PKV meeting shall ordinarily be chaired by a PKVUM Coordinator and
includes the following:
(a) Prayer;
(b) Praise and Worship;
(c) Message; and
(d) Announcements.
(3) Every prayer meeting shall ordinarily be chaired by the Prayer Head.
(4) Cell-Groups shall be set up in every Faculty where possible and every Cell-
Group shall be led by a Cell-Group leader and if necessary, an Assistant Cell-
Group Leader.

29. Projects
(1) The main projects of PKVUM include the following:
(a) Project Suai Kenal;
(b) PKV Camp (Discipleship Training Camp, Adventure with Nature, T.H.E.
Camp etc.); and
(c) Easter Celebration.
(2) The Main Committee may from time to time introduce new projects.
(3) A sub-committee shall be constituted for every project and consists of the
following:
(a) Director;
(b) Assistant Director (if necessary);
(c) Secretary;
(d) Treasurer;
(e) Overseer (a Main Committee member); and
(f) Other sub-committee members.
(4) The Director shall be appointed by and is accountable to the Main Committee
and shall be empowered to appoint the other sub-committee members.
(5) The Secretary shall be accountable to the Main Committee Secretary.

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 (6) The Treasurer shall be accountable to the Main Committee Treasurer and is
required to submit a financial statement to the latter upon completion of the
project.
(7) The Overseer shall report the progress of the project and any other matters
pertaining to it to the Main Committee from time to time as is required of
him/her and must not hold any portfolio or post in the sub-committee. He/she
must also ensure that the sub-committee maintains its focus and direction
when planning the project.
(8) A sub-committee meeting may be convened and chaired by the Director at
any time during the duration of the project.
(9) The Main Committee may with good reasons veto any decision made by the
sub-committee.
(10) There shall be a post-mortem upon completion of the project and a report of
such a post-mortem shall be submitted to the Main Committee.
(11) The sub-committee shall automatically dissolve upon completion of the
project.

30. Ministries
(1) The ministries of PKVUM include the following:
(a) PKVUM Library; and
(b) PKVUM Newsletter.
(2) The PKVUM Library and Resource Centre shall be managed by the Library
Head.
(3) The Library Head shall be appointed by the Main Committee.
(4) The PKVUM Newsletter shall be headed by a Newsletter Head.

PART VII
MISCELLANEOUS

31. Chinese Ministry

(1) There shall be a special ministry for Chinese-speaking Christians known as the
Chinese Ministry.
(2) The management of the Ministry shall be the responsibility of its Committee.
(3) The Committee is empowered to make its own decisions and plan and carry
out its own activities and projects provided there is no conflict with PKVUM’s
vision and aims.

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 (4) In the event of conflict, the decision of the Main Committee shall override that
of the Chinese Ministry Committee.

32. Advisor
(1) Any FES staff worker may serve as an advisor of PKVUM.
(2) Any other suitable person may be accepted to serve as an advisor with the
full agreement of every Main Committee member.
(3) A person so accepted as advisor may be invited to sit in for Main Committee
meetings and sub-committee meetings and may attend any of PKVUM’s
activities or projects.
(4) Nothing shall enable such person to make decisions on behalf of PKVUM.

33. Speaker
Only persons whose doctrinal belief is in accordance with PKVUM’s doctrinal basis
and who have been approved by the Main Committee shall be invited to speak at
PKVUM’s meetings and camps.

34. Finance
(1) No member shall be required to pay any subscription or membership fees.
(2) PKVUM shall be supported by the voluntary gifts and pledges of members and
non-members.
(3) The accounts of PKVUM shall be kept and managed by the Main Committee
Treasurer.

35. Amendment
Subject to Article 5(2), no amendment, modification, addition or subtraction shall
be made to any part of this Constitution except with the full agreement of every
Main Committee member.

APPENDIX

A. ROLES AND RESPONSIBILITIES OF THE MAIN COMMITTEE

The following are the roles of the Main Committee:

(a) Envision
As leaders, the Main Committee members need to oversee, examine, evaluate,
think and plan as to what PKVUM should be and do in campus. They need to lead
the way in helping people grow by encouraging them to have a closer walk with
God and to share the Gospel.

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(b) Enable
The Main Committee also serves as a working committee to enable PKVUM’s vision
and aims to be accomplished. This involves planning, organizing, outlining
priorities, setting specific goals, formulating strategies, developing organization
and structure for the fellowship as well as problem-solving and overcoming
obstacles faced by the fellowship.
(c) Enlist
Main Committee members need to enlist members in pursuing the fellowship’s
vision by encouraging them to participate and avail themselves in the various
activities, projects and ministries as well as to delegate certain responsibilities to
them. In addition, the Main Committee has to be people-centered and foster a
sense of belonging amongst members by showing care and concern and spending
time talking and listening to them.
(d) Pray
Main Committee members have to stand and stay united in prayer. They need to
constantly ask God for His grace and mercy in helping them to serve more
effectively as well as to pray and intercede for the various needs of the fellowship.

B. SPECIFIC ROLES AND RESPONSIBILITIES

1. President
Roles:
(a) To ensure that the vision, aims and objectives of PKVUM are carried out
(b) To provide pastoral care to the Main Committee members and ordinary
members

Responsibilities:
(a) To maintain an overview of PKVUM (growth, problems faced, etc)
 To take initiative and lead in the work of envisioning and enabling
 To evaluate and amend the structure of PKVUM when necessary
 To keep PKVUM in focus with its theme and objectives
(b) To lead the Main Committee as a team
 To provide overall spiritual leadership
 To assist and encourage committee members in the discharge of their
responsibilities
 To build team spirit and rapport among committee members
(c) To hold and chair committee meetings
 To prepare the agenda for and lead discussions during committee
meetings
(d) To represent PKVUM

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  To represent PKVUM in dealings with HEP and other societies and
organizations

2. Vice-President 1
Roles:
(a) To support the President in all areas of ministry
(b) To have personal ministry with Main Committee members and ordinary
members
(c) To be in the know of the various sub-committees

Responsibilities:
(a) To represent the President when the latter is absent
(b) To foster closer ties with every committee member

3. Vice-President 2
Roles:
(a) To lead the Chinese Ministry (CM) and to represent the CM in the Main
Committee
(b) To provide pastoral care to the CM members

Responsibilities:
(a) To lead the CM Committee in carrying out its vision, objectives, plans,
activities and projects
(b) To liaise with the Main Committee to ensure that the vision and objectives of
the CM are parallel to that of PKVUM

4. Secretary
Roles:
(a) To handle administrative and paper work
(b) To support the President and Vice-President in areas of ministry

Responsibilities:
(a) To liaise with HEP concerning approval for PKVUM’s activities
(b) To prepare written proposals for activities and projects
(c) To be in charge of and to maintain PKVUM files
 Includes filing membership forms, maintaining PKVUM files, and ensuring
sufficiency of letter-heads and stationery
(d) To prepare Members’ Directory

5. Treasurer
Role:
To be a steward or person in charge of all PKVUM funds

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 Responsibilities:
(a) To keep and maintain an account of all PKVUM’s income and expenditure
(b) To ensure sufficient inflow of funds by:
 Drawing up PKVUM’s annual budget
 Formulating system of pledges and collecting pledges
 Limiting over-expenditure
 Writing to and informing graduates, churches or HEP of the fellowship’s
financial needs
(c) To pay out PKVUM funds and contributions according to the annual budget or
the collective decision of the Main Committee
(d) To liaise with the treasurer of every sub-committee
 To obtain and inspect all project budgets
(e) To lead the planning, formulating and reporting of PKVUM’s annual budget
during CPR and AGM

6. Assistant Secretary
Role:
To support the Secretary in administrative work

Responsibilities:
(a) To represent the Secretary when the latter is not present
 To help and assist the Secretary in paperwork
(b) To prepare minutes of Main Committee meetings, LTR and CPR

7. Cell-Group Coordinators
Roles:
(a) To oversee and coordinate all PKVUM Cell-Groups (CG’s)
(b) To ensure that all CG activities and concerns are parallel with PKVUM’s vision
and objectives
(c) To support and have personal ministry with CG Leaders (CGL’s) and Assistant
CG Leaders (ACGL’s)

Responsibilities:
(a) To work closely with CGL’s and ACGL’s to ensure the smooth running and
continuous growth of every CG
(b) To plan and provide CGL Training in order to equip CGL’s and ACGL’s for CG
ministry
(c) To provide and recommend materials for use in CG such as the CG Kit
(d) To meet with CGL’s and ACGL’s on a regular basis
 To obtain information on the progress, condition and needs of every CG
 To encourage, pray for and offer practical help to CGL’s and ACGL’s

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  To inform CGL’s and ACGL’s of the concerns, objectives and instructions
of the Main Committee
(e) To update and inform the Main Committee about the progress, condition and
needs of every CG
(f) To work closely with CGL’s and ACGL’s to identify potential members to serve
as future CGL’s and ACGL’s
 To recommend the list of new CGL’s and ACGL’s for the Main
Committee’s approval at the end of every semester or academic year

8. PKVUM Coordinator
Roles:
(a) To ensure the smooth running of PKV meetings
(b) To chair PKV meetings

Responsibilities:
(a) To ensure PKV meetings begin and end on time
(b) To assign different Cell-groups for ushering
(c) To ensure that all announcements are screened
(d) To introduce the speaker
(e) To prepare love-gift and drinks for the speaker
(f) To give the list of announcements
(g) To be aware of PKVUM’s theme and to focus members’ attention on the
relation between PKV topics and the PKVUM’s theme

9. Praise & Worship Coordinator

Role:
To ensure the smooth running of worship during PKV meetings

Responsibilities:
(a) To indentify members to serve as worship leaders and musicians during PKV
meetings
(b) To draw up a worship team roster and to ensure that the respective worship
leader and musicians are present on their week of duty
(c) To arrange and provide training for the worship team if necessary
(d) To keep, take care of and update slides of songs for worship

10. Prayer Head

Role:
To initiate and to lead prayer in the fellowship

Responsibilities:
(a) To hold, conduct and lead prayer meetings

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 (b) To encourage members to pray and to help them see the importance of
prayer
(c) To inform members of the prayer needs of the fellowship through the PKV
Yahoo! Group, PKV meetings etc.
(d) To plan and formulate a schedule for intercessors when the need arises

11. Follow-up Head

Role:
To be in charge of follow-up and outreach

Responsibilities:
(a) To maintain an updated database of members with their details and to ensure
that attendance of members is taken down
(b) To ensure particulars of newcomers are taken down and that they are made
to feel welcome
 To send them welcome cards and to submit their names to the respective
CGL/ACGL for visitation if necessary
(c) To organize and plan the Junior Visitation
(d) To plan for follow-up for every project (MSK, Easter, etc)
(e) To follow up on missing members and encourage them

12. Social Concern Head

Roles:
(a) To foster a sense of belonging amongst members
(b) To create awareness amongst members of various social concern needs in
and outside campus

Responsibilities:
(a) To ensure that new members are followed-up and welcomed
(b) To have personal ministry with members
(c) To encourage members to participate in PKVUM’s activities, projects and
ministries
(d) To instill in members a sense of social awareness of the various needs in
campus and in the community
(e) To plan programmes and to identify avenues whereby members may be
involved in social and community services (blood donation, hospital visitation,
reading for the blind, etc)

13. Evangelism Head

Roles:
(a) To initiate and lead the work of evangelism in campus
(b) To provide and facilitate avenues of training for evangelism for members

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 Responsibilities:
(a) To encourage members to attend evangelism training workshops and mission
programmes (Stomp, Fisherman’s Friend, EBS, etc)
(b) To provide training for counselors for evangelistic meetings such as Easter
Celebration
(c) To liaise with the Follow-up Head

B. ROLES AND RESPONSIBILITIES OF MINISTRY HEADS

1. Library Head
Role:
To manage the PKVUM Library

Responsibilities:
(a) To take care of and keep in good condition the Library’s books, magazines
and cassettes
(b) To create awareness amongst members of the importance of reading
Christian literature
(c) To encourage members to make use of the Library’s facilities
(d) To recommend the purchase of new literature
*accountable to the Treasurer

2. CGL’s and ACGL’s

Roles:
(a) To lead their respective CG’s
(b) To be in charge of the programmes and activities of their respective faculties

Responsibilities:
(a) To disciple and have personal ministry with CG members
(b) To foster a sense of belonging amongst CG members
(c) To plan and carry out CG programmes and activities
 To ensure a healthy balance of prayer, sharing, worship, Bible Study and
fellowship in the CG
(d) To mobilize the CG in reaching out to fellow friends and coursemates
(e) To plan and organize combined CG activities in the faculty and between
faculties
(f) To meet up with and report the progress, condition and needs of the CG to
the CG Coordinators
*accountable to the CG Coordinators

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