Process Area Process Level

Materials Management L2- Process category

Materials Management L3-Scenario
Materials Management L4-Process
Materials Management L4-Process
Materials Management L4-Process
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Materials Management L3-Scenario
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Materials +21:42Management L3-Scenario
Materials Management L4-Process
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Materials Management L3-Scenario
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Materials Management L4-Process
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Materials Management L3-Scenario
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Materials Management L3-Scenario
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Materials Management L3-Scenario
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Materials Management L4-Process
Materials Management L3-Scenario
Materials Management L4-Process
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Materials Management L3-Scenario
Materials Management L4-Process
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Materials Management L3-Scenario
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Materials Management L3-Scenario
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Materials Management L3-Scenario
Materials Management L4-Process
Materials Management L3-Scenario
Materials Management L2- Process category
Materials Management L3-Scenario
Materials Management L4-Process
Materials Management L4-Process
Materials Management L4-Process
Materials Management L4-Process
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Materials Management L4-Process
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Materials Management L4-Process
Process Name
M3 Inventory Management
Create Purchase Requisition
Create Normal Requisition (type-general items - Printing Stationery)
Edit the requisition if required and send for approval
Approval from Head of Department
Approval from Audit, COO & Shareholder director
PR Create -department wise(Already Procured/Not Procured)
Purchase Requisition received from user
Take note from user (If applicable)
Check stock availability
Check for Error and send for approval
Take approval from Audit, COO & Shareholder director (User department)
Sent the indent hard copy to Procurement team (for General items)- User Department
Provisional goods receipt (Initial Receipt)
Gate Entry in register- Vehicle Num., Material, Destination , Driver name, Time captured. Challan Stamped
Material Unloaded in the Unloading Area
Receive Challan hardcopy from supplier/procurer
Actual Counting of Package
Goods receipt posted (if it is fabric, Trim & Accessories)
Notice of arrival / send / return provided by Commercial/Procurement & Marketing
Final goods receipt-QC by Users
Check material with invoice, packing list & receiving challan
Actual Counting
Actual quantity written in receiving challan
Short/Excess, damage quantity mention in receiving challan
Goods receipt in Quarantine Area
QC Check- for usage decision
GR Posted for OK Goods/All ( accessories) (from supplier)-using QC data
GRR Report Update
Bin Card Update
Receive Report Update
Send the Challan To Procurement (for General Item ) & Audit (if it is any other item)
Store copy filing
Goods raking as per item wise
Finished Goods Receive from Production
Production provide Finished Goods, Leftover/Seconds & Sample Goods with transfer Slip,
Store Receive Goods & Update the stock report according type
Sample gmt's receive ( Sample room )
Receipt gmt's requisition from MM people with duly sign by departmental / section head.
Make delivery challan against requisition no
Receipt gmt's from sample room
Physical count and actual quantity posted
Sample gmt's issue ( Sample room )
Delivery confirmation by MM with qty. through mail
Make GP against mail quantity
Issue quantity posted
Stock and document upgrade against issue quantity
Goods receive from outside ( For subcontract )
Receive from outside for subcontract
Physical inventory taken
Receipt material against receiving challan
Ensure BOM & Work Order from Merchandising team
Keep challan copy for factory use
Check material with receiving challan
Actual Counting and receipt material
Quality check (If applicable)
If quality check is applicable, Usage decision will be taken
Stock will be updated as per the decision
Return defective materials to vendor (in case of QC by User)
QAD give a Not OK material report/Wrong received Deliver by supplier/If damage in transportation
At first unauthentic / damage / mixed material we certify by camera work and send it SCM/Commercial team
Analysis of qc rejection report
Rejection report send to concern Procurement/ Merchandiser
communicate to the supplier/procurer and let them know about the defective materials according to qc report
Merchandiser/ Procurement team to share QC report with supplier
Procurement/Commercial team raise a claim and take some compensate
Procurement/commercial concern will advice to send vendor
Send the items to Suppliers
Stock update
Return FG from Buyer
Marketing provide a return schedule
Prepare a Note to check the quality & repack the material.
During repacking if require production rewind some package & declare the good qty, L/O qty & process loss/gain
then
Storereturn
updatetostock
store.
report
Goods issue to production
Receipt requisition from user end (Cutting for Fabric), (Line for Accessories)
Requisition approved from department head
Finished fabric issue to Cutting as per requisition
Issue quantity posted
Stock Update
Goods issue to production ( For subcontract )
Receipt Requisition from user end
Requisition approved from department head
Issue goods as per requisition
Issue quantity posted
Stock update
Material issue to production after rejected (after rejected it's approved)
Communication received from Merchandisers
Re-check by QC
Revise report provided by QC
Revise report send to procourment
Material received from QC
Receipt Requisition from user end
Requisition approved from department head
Issue goods as per requisition
Issue quantity posted
Other goods issue (scrape, Cost Center sample ,R&D, )
Receipt requisition from user end (Cutting for Fabric), (Line for Accessories)
Requisition approved from department head
Finished fabric issue to Cutting as per requisition
Issue quantity posted
Stock Update
Return from production (intact)
Production department return back material to store with approved transfer slip & acknowledgment of QAD
Received qty posted
Return from production (Loose)
Material received by a challan
Send to scrape (issue)
Scrape qty posted
Goods issue to outside ( For subcontract purpose )
Merchandiser team to provide order
Merchandiser to provide trims checklist containing materials to be issued (To store)
Based on trim's checklist goods will be issued
Make challan and GP against issue qty
Stock Update
Leftover Fabrics utilization
Declare job close by M&M
After job close left quantity goes to leftover
OK material transfer to job from leftover
Transfer quantity posted from leftover
Stock upgrade
Sample Goods Issue
All type of sample gmt's should be delivered through SFL-fabric store
There must be a written requisition duly authorized by marketing director/account holder.
All type of employee sale and complimentary gift item should be delivered from our leftover stock.
Make challan as per supporting document ( Approval )
Goods out as per GP
issue the goods to requesting store
End of the order/ end of month SFL fabric store will prepare a statement of sample delivery
By a mail
Issue as per mail qty if available
Sale
Receipt cut panel from cutting through quality by challan Receipt cut pcs from cutting by note Receipt rejected cut
panel from printing through quality Receipt rejected cut panel from embroidery through quality Receipt reject
gmt's from sewing line Receipt leftover reject gmt's from finishing Receipt leftover good gmt's from finishing
Receipt highbrough,jhut and leftover fabrics from cutting floor
Make a list against scraping material
Scrap committee declare scrap goods
scrap store receive the goods from main store
Sale the goods and send the goods to buyer with gate pass
Take necessary approval from the management
Destroy of material from Leftover
Take management approval
Posted destroy material
Destroy of material
Destroy of material
Take management approval
quantity destroy and Update stock
Destroy qty posted
Stock transfer within same plant (Location Only)
Physical location change of a material
Location change in the report/bin card
Stock transfer between plants of same company
issue the goods to other plant
Transfer Registry Update
Stock issue print/ Gate pass
Generate Daily/monthly consumption Report.
Bin Card Update
Intercompany stock transfer(issue)
Request received from the intercompany department with approvals
Taking of approvals for transferring The goods from Item Owning Department
issue the goods to requesting store
Goods issue document print
Transfer Registry Update
Generate Daily/monthly consumption Report.
Bin Card Update
Intercompany stock transfer(Receive)
Receipt of challan
Physical count and actual quantity posted
Challan updated with actual quantity
Quality check (If applicable)
Update inventory/ Bin card update
Supplier Evaluation
On time delivery analysis
Rejected qty analysis
Material packing condition
Best and poor supplier identify
Material for servicing
Provided a mail with note to send material for servicing
Material receipt from user
Raise requsition for Servicing
get approval from the management
Raise work order for servicing
get approval from the management
Issue material against work order
Generate goods issue document / Gate pass
Material receipt after servicing
Actual Counting
QC Check- for usage decision by user department
Inventory Update
Physical Inventory
Generate stock report
Count all items as per bincard and location
generate discrepancy report
get approval from the management
adjust the bin card accordingly
M5 Invoice Verification
Invoice verification & Approval of Invoice
Bills are approved by as per policy
Hardcopy challan verified with indent
Rate verification with approved cs, quoted rates etc.
Hardcopy challan verified with istore GRR
Hardcopy bills are checked with hardcopy challan
Indicate TDS & VDS status in software
Softcopy bills are send for fund batch preparation
Shelf life expiry date management
Ageing
Invoice verification & Approval of Invoice
M6 Accounts Payable
Vendor payment (Finance process. Captured here for completeness only)
Vendor payment (Finance process. Captured here for completeness only)
Fund batch are prepared by treasury department.
After prepared fund batch, batch are submitted for verification both in software and hardcopy
Batch are checked by checking section
After checked batch, batch are send for fund preparation and cheque print
Non taxable bills are directly cheque print, cheques are submitted for checking
Taxable bills cheque are printed after deduct TDS & VDS & submitted for checking
After completed checking, cheques are send for cheque register
Cheque register print & sign with auditor
Cheque register & Cheque are approved duly sign of management.
After approved the cheque, cheque are distribute to suppliers
Hardcopy bills with fund summary send to CHQ for accounting entry.
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