Diploma CHCECE014 Student Assessment Workbook V1.0

CHC50113
Diploma of Early Childhood Education and Care
Student Assessment Workbook
CHCECE014 - Comply with family day care administration

requirements
CHCECE014 - Comply with family day care administration requirements
(This section to be filled in by the Student)
Student Name:
Student ID No:
Date:
Student Declaration:
Signature: ________________________
1 . I declare that the work submitted is my own, and has
not
been copied or plagiarised from any person or source, with
Date: ____/_____/_____
the exception of where I have listed or referenced
documents and no part of this assessment has been
written for me by any other person.
2 . I have retained a copy, of this assessment for my
records.
(This section to be filled in by the trainer/assessor)

Result
For Theory Tasks
S = Satisfactory
Please attach the following documentation to this form:
NS = Not Satisfactory
NA = Not Assessed
 Assessment Task 1 S | NS
Final Assessment Result for this unit C / NYC
Feedback:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
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© Elite Training Institute | RTO Code 40965 | CRICOS No 03470A | V1.0
Result
For Workplace Tasks
S = Satisfactory
Please attach the following documentation to this form:
NS = Not Satisfactory
NA = Not Assessed
Final Assessment Result for this unit C / NYC
Feedback:
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
_______________________________________________________________________________________
Assessor Declaration:
Name:
1 . I declare that the assessment tasks were deemed ____________________________
current,
sufficient, valid and reliable and I have conducted a fair, valid,
reliable and flexible assessment with this Student. I have
provided appropriate feedback. I also declare that I have done Signature:
the plagiarism and authenticity check. ____________________________
2 . I can confirm workplace tasks were completed by the
above-
named student, in a regulated children’s service. These tasks
were completed in accordance to organisation policy and Date: ____/_____/_____
procedures.
Administrative use only
________________ ________________
Student Database Management system updated
Date Initials
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CHCECE014
Comply with family day care administration requirements
Purpose of Assessment
Assessment is the process of gathering and judging evidence in order to decide whether has achieved a
standard or objective and it is a competency based assessment. The competency-based assessment is the
method of gathering and judging of evidence in order to decide whether you achieved a standard of
competency.
The assessment tasks within this unit provide you with the opportunity to demonstrate evidence of the
required knowledge and skills to Comply with family day care administration requirements.
Successful completion of assessments will contribute to the attainment of the following unit of competency:
CHCECE014 Comply with family day care administration requirements
Application
This unit describes the skills and knowledge required to comply with the administrative tasks established for
family day care operations.
This unit applies to educators working in a family day care context.
The skills in this unit must be applied in accordance with Commonwealth and State/Territory legislation,
Australian/New Zealand standards and industry codes of practice.
Internet link to unit
https://training.gov.au/Training/Details/CHCECE014
Methods of assessments
There are two types of tasks in this assessment
a. Theory tasks
b. Work Place task
The following methods are used for assessing competency for theory tasks in this unit:
 Analysis of responses to case scenarios
 Responses to Written questions
The following methods are used for assessing competency for workplace assessment tasks in this unit:
 Analysis of responses to written questions and activities
 observation by trainer / assessor/supervisor
Principles of Assessment
The four principles of assessment are followed in assessment of each Student's evidence of competence.
The four principles are:

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 Validity
 Reliability
 Flexibility
 Fairness
Validity:
 assessment against the unit(s) of competency and the associated assessment requirements covers the
broad range of skills and knowledge that are essential to competent performance;
 assessment of knowledge and skills is integrated with their practical application;
 assessment to be based on evidence that demonstrates that a Student could establish these skills and
knowledge in other similar situations; and
 Judgment of competence is based on evidence of Student performance that is aligned to the unit/s of
competency and associated assessment requirements.
Reliability: Evidence presented for assessment is consistently interpreted and assessment results are
comparable irrespective of the assessor conducting the assessment.
Fairness: The individual Student’s needs are considered in the assessment process. Where ever appropriate,
reasonable adjustments are applied by the ETI to take into account the individual Student’s needs. ETI
informs the Student about the assessment process, and provides the Student with the opportunity to
challenge the result of the assessment and be reassessed if necessary.
Flexibility: Assessment is flexible to the individual Student by:
 reflecting the Student’s needs;

 assessing competencies held by the Student no matter how or where they have been acquired; and
 Drawing from a range of assessment methods and using those that are appropriate to the context, the
unit of competency and associated assessment requirements, and the individual.
Rules of evidence
There are four rules of evidence that guide the collection of evidence. The learner’s work must demonstrate
the rules of evidence e.g.:
. Valid – The assessment task must cover the required skills and knowledge
. Sufficient – it must be enough to satisfy the competency
. Current – skills and knowledge must be up to date
. Authentic – it must be the learner’s own work and supporting documents must be genuine.
Competency/Submission Details and Instructions

For you to achieve competency in this unit, you are required to complete the following tasks and submit
according to your proposed training plan or else as negotiated with trainer. The Student instructions for each
task have been mentioned before the start of each task. You must achieve satisfactory ratings on all tasks
and all completed assessment tasks must be submitted in form hard copy.
 At each submission of your assessment, the Student must declare that the work submitted is his/her
own and has not been copied. Failure to do so will result in the assessment work being returned for
completion thus delaying the assessment.
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 Make sure you have read all supporting resources prior to commencing and completing any of the
questions and activities in this assessment workbook.
 If you are unsure of the requirements of any assessment task – please contact your trainer/assessor,
for clarification. Reasonable adjustment options are available however this must be arranged with
the Training Department prior to assessment.
 You must ensure that you have attempted and completed all assessment tasks in this Student
Assessment Workbook prior to submitting for assessing.
 Written questions require in-depth responses and answers must be correct, sufficient and in
acceptable form of quality and standard
 All the above items must be adhered to. Failure to do so will result in your work being returned to
you, delaying the assessment of your tasks.
Recommended learning hours
This unit totals 26 hours of learning in face to face environment which will be conducted in 2 sessions (each
session of duration of 6.5 hours) per week for over the period of two weeks. In addition to that the student
will do the work place assessment task at regulated service and will do the self-directed learning during this
period of two weeks for this unit.
Understanding the assessment grading system
Assessments for qualifications are competency based, which means Students are assessed against the
unit of competency requirements. Assessment results are recorded as follows:
 Satisfactory (S) result: The Student’s submitted work satisfies the learning requirements and
competency standards for the Task.

 Not Satisfactory (NS) result: The Student’s submitted work does not demonstrate the understanding
of competency standards in the Task.
 Competent (C) result: Once a Student receives a satisfactory result for all required assessment Tasks,
as per the learning requirements and all competency standards for the unit (in accordance with the
unit of competency details at National Register www.training.gov.au), C outcome will be awarded
for the entire unit.
 Not Yet Competent (NYC) result: If any of the Tasks in unit is NS, a Student will receive NYC outcome.
He/she will receive written feedback from a trainer/assessor, clearly outlining where the gaps are.
The Student will then be required to rectify these gaps and re-submit his/her assessment for
marking.
Re-assessment
If the result of your Unit Assessment is “Not yet Competent (NYC)”, you will be given an opportunity for re-
assessment. Each Student has three (3) attempts to achieve a competent outcome, including two re-
submission attempts. You will only work on the component(s) of the Task(s) that were marked “Not
Satisfactory”. The re-assessment must be completed within 14 days of assessment feedback given to you by
your facilitator/assessor. Please note that ETI will provide two (2) chances for re-assessment at no cost.
If you are not able to achieve competency with all of these opportunities, you are required to repeat the unit
at your own cost which will also impact on your extension of study period.
Plagiarism and Collusion

Plagiarism and collusion are both forms of cheating. It is taking and using someone else’s ideas, writings or
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information and representing them as your own. Plagiarism is a serious act and may result in a participant’s
exclusion from a unit or a course. When you have any doubts about including the work of other authors in
your assessments, please consult with your trainer/assessor and refer to the ETI Student Handbook. In case
you need further information about plagiarism and collusion, please ask ETI staf to provide you with the
copy of plagiarism and collusion policy and procedure. The following list outlines some of the activities for
which a participant can be accused of plagiarism:

 Presenting any work by another individual as one’s own unintentionally
 Submitting assessments copied from another Student
 Presenting the work of another individual or group as their own work
 Submitting assessments without the adequate acknowledgement of sources used, including
assessments copied totally or in part from the internet
Referencing your work

The Students are required to use the right sources in their work. By doing proper referencing, you are
acknowledging that you have used someone else’s information or work. ETI encourages its Students to use
APA 6th referencing Style. You can visit http://guides.lib.monash.edu/citing-referencing/apa for the style
information or visit https://www.refme.com/au/referencing-generator/apa/ for APA style references
generation. You must reference all sources that you use in your assignment, including words and ideas, facts,
images, videos, audio, websites, statistics, diagrams and data.
There are two parts to every referencing system:

 In-text reference - a reference to a source of information placed within the body of the work.
 The reference list - a list of all sources referred to in the work, located at the end of the work.
Please ask your trainer if you do not know how to reference your evidence. Ensure your work is referenced
to prevent plagiarism. For more information on plagiarism and referencing, refer to the Student Handbook.
Appealing a decision
Where a Student disagrees with a decision made by ETI regarding outcome of unit, plagiarism or cheating,
he/she may pursue appeal proceedings in accordance with the ETI complaints and appeals process given in
Complaints and Appeals procedures, as you have the right to appeal the final decision. More information
about this process can be found in the Student Handbook or can be obtained from the Student Support
Services.
Reasonable Adjustments
If you have special needs or disabilities, reasonable adjustment will be organised in accordance with the
organisation assessment process of policy and procedures manual section 5 of ETI.
This may include but not limited to:

 visual difficulty; we can assist by making adjustments such as larger print of documents, assessment
tools and forms
 physical disabilities; assessment may be broken down into shorter/longer lengths of time, where
applicable
 sick or have medical condition, due date extension may be provided
 LLN Support
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Examples of reasonable adjustment in assessment may include but not limited to:
 Submission of an oral assessment task for a written one
 Provision of extra time

 Use of adaptive technology
The requirements for special needs must be established and an appropriate record must be kept of the
eforts made to establish special need and the outcomes of these eforts.
Elements and Performance Criteria
Element Performance Criteria
1. Perform administration activities in 1.1 Identify administration practices and requirements of the
line with legislative and organisational coordination unit

requirements
1 . 2 Follow organisational processes to update
coordination unit
regarding changes to families’ contact details and care requirements
1 . 3 Provide administrative, policy and procedural information to
parents in line with organisational requirements
1 . 4 Communicate leave arrangements to families, including
alternative care arrangements
1 . 5 Monitor the number of children in care in line with legislative
limits
1 . 6 Maintain records in a secure and confidential manner
2. Record required information using 2 . 1 Correctly use receipts and timesheets

appropriate forms
2 . 2 Clearly and accurately communicate service
costs, availability
and care arrangements for families in line with legislative requirements
2 . 3 Accurately complete attendance records and practices for
arrival and departure of a child
2 . 4 Accurately record information by using standard forms to
record all contact details, parent/carer consents, emergency
information, child health and other required documentation
3. Follow organisational requirements 3.1 Keep receipts and record details to meet audit and taxation
for taxation and insurance requirements
3 . 2 Plan a schedule to ensure timely taxation payments

3 . 3 Provide details of insurance coverage required for the home-
based child care business as defined by legislation and regulations
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Foundation Skills
 Reading – in order to interpret and apply applicable legislative and regulatory requirements relevant
to operating a family day care service
 Numeracy – in order to plan and perform basic business calculations
The remaining foundation skills essential to performance are explicit in the performance criteria of this unit.
Performance Evidence
The candidate must show evidence of the ability to complete tasks outlined in elements and performance
criteria of this unit, manage tasks and manage contingencies in the context of the job role. There must be
demonstrated evidence that the candidate has completed the following tasks at least once:
 collected and recorded accurate information about at least three children

 maintained a schedule of taxation requirements, tax records and receipts
 prepared and used attendance lists, emergency contact forms, permission forms and timesheets on
at least three separate occasions.
Knowledge Evidence
The candidate must be able to demonstrate essential knowledge required to efectively do the task outlined
in elements and performance criteria of this unit, manage the task and manage contingencies in the context
of the work role. These include knowledge of:
how to access:
 the National Quality Framework

 the National Quality Standards
 the relevant approved learning framework
 how to navigate through framework and standards documents to find areas relevant to this unit of
competency
 rules for administration of family fee subsidies including taxation requirements
 organisational standards, policies and procedures.
Assessment Conditions
Skills must be demonstrated in a family day care context within a regulated education and care service.
In addition, simulations and scenarios must be used where the full range of contexts and situations cannot
be provided in the workplace or may occur only rarely. These are situations relating to emergency or
unplanned procedures where assessment in these circumstances would be unsafe or is impractical.
Simulated assessment environments must simulate the real-life working environment where these skills and
knowledge would be performed, with all the relevant equipment and resources of that working environment.
Assessment must ensure use of:
 National Quality Framework for Early Childhood Education and Care

 the relevant approved learning framework under the National Quality Framework for Early Childhood
Education and Care.
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Assessors must satisfy the Standards for Registered Training Organisations (RTOs) 2015/AQTF mandatory
competency requirements for assessors.
Required Readings
In order to complete this unit of competency you are required to access the following key resources.
Textbook
th
 Kearns, K. (2017). The Big Picture: Working in Early Childhood Education and Care Series (4 ed.).
Victoria: Cengage Learning Australia.
Core Documents
 Education and Care Services National Regulations. (Dec 2016). Ministerial Council for Education,
Early Childhood Development and Youth Afairs. Retrieved from:
http://www.legislation.nsw.gov.au/~pdf/view/regulation/2011/653/full (Accessed April
2017)
 Guide to the Education and Care Services National Law and the Education and Care Services
National Regulations 2011. (2016). Australian Children’s Education and Care
http://files.acecqa.gov.au/files/National-Quality-Framework-Resources-Kit/NQF-Resource-
02-Guide-to-ECS-Law-Regs.pdf (Accessed April 2017)
 Guide to the National Quality Framework. (2013). Australian Children’s Education and Care
Quality Authority. ACT: Commonwealth of Australia. Retrieved from:
http://files.acecqa.gov.au/files/National-Quality-Framework-Resources-Kit/NQF01-Guide-to-
the-NQF-130902.pdf (Accessed April 2017)
Additional Readings for this Unit
 Record keeping for small business. (2012). Australian Taxation Office. ATO: Commonwealth of
Australia. Retrieved from: https://www.ato.gov.au/General/Other-languages/In-
detail/Information-in-other-languages/Record-keeping-for-small-businesses/ (Accessed April
2017).
 Regulatory requirements for a family day care educator. National Quality Framework. Factsheet for
Services. Queensland Government. Retrieved from:
https://det.qld.gov.au/earlychildhood/service/Documents/pdf/regulatory-requirements-
family-day-
care.pdf#search=regulatory%20requirements%20for%20a%20family%20day%20care%20educ
ator (Accessed April 2017).
 What is Child Care Benefit? Department of Human Services. Retrieved from:
http://www.humanservices.gov.au/customer/services/centrelink/child-care-benefit (Accessed
April 2017).
 What is Child Care Rebate? Retrieved from:
http://www.humanservices.gov.au/customer/services/centrelink/child-care-rebate (Accessed
April 2017).
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Recommended Website
 Australian Taxation Office. (2004). Definitions. ACT: Commonwealth of Australia.
http://portalhelp.ato.gov.au/bp/admin/resources/definitions/
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THEORY ASSESSMENT TASKS
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Assessment objectives
The student will demonstrate the knowledge required to comply with family day care administration
requirements to perform administration activities in line with legislative and organisational requirements,
Record required information using appropriate forms and Follow organisational requirements for taxation
and insurance. These include knowledge of
how to access:
 the National Quality Framework

 the National Quality Standards
 the relevant approved learning framework
 how to navigate through framework and standards documents to find areas relevant to this unit of
competency
 rules for administration of family fee subsidies including taxation requirements
 organisational standards, policies and procedures.
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Assessment Task 1
Legislative and Co-ordination Unit Requirements
Question 1
Established in 2012, the National Quality Framework has five key components that apply to the family day
care educator.
List the five key components.
Question 2
National Law and the National Regulations set out a number of ofences. Infringement notices and penalties
may be issued for ofences to the Co-ordination Unit and individual educators.
List seven offences that may attract a penalty.
Question 3
The Education and Care Services National Regulations 2011 outline the minimum operational requirements
for children’s education and care services. These requirements are organised around each of the seven
quality areas of the National Quality Standard (NQS).
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List the seven quality areas.
Question 4
Family day care educators work within National Law and National Regulations and are also required to
comply with a range of Local, State/Territory and Federal Government legislation.
List ten areas of legislation relevant to the provision of care.
Question 5
Family day care educators work within National Law and National Regulations and are also required to
comply with a range of Local, State/Territory and Federal Government legislation.
Explain the purpose of policies and procedures in family day care.
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Question 6.
a) What is the maximum number of children that may be cared for at the family day care residence?
b) What is the maximum number of preschool age children or under that can be cared for at the
family day care residence?
c) Explain the requirements for child numbers when including the educators own children or any
other children that maybe at the family day care residence while the service is operating.
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d) What qualification does a family day care educator need to have or be actively working towards?
e) What first aid qualifications does a family day care educator need to hold?
Question 7
Scenario: Helen
Helen Flannery is an educator with Country Plains Family Day Care. She has been called by
Janelle at the family day care Co-ordination Unit to see if she is available to do relief care for a
family while their usual educator is unavailable. Janelle advises Helen that the family has two
children needing care – Trevor who is three years and will require care from 8:00am – 4:00pm
and Oliver who is seven years and will require care from 8:00am till he catches the school bus
at 8:45am and then after school from 3:30pm – 4:00pm. Helen wants to check her diary where
she keeps the details of each child’s attendance before committing to the care, as she is diligent
in keeping to the child: educator ratios.
Week Monday Tuesday Wednesday Thursday Friday
Beginning
27/06/xx
Hugh – 9 8:00am – 8:00am – 8:00am – 8:00am – 8:00am –

months 4:00pm 4:00pm 4:00pm 4:00pm 4:00pm
Nicole – 2 7:30am – 7:30am – 7:30am –

years 5:30pm 5:30pm 5:30pm
Chad – 9:00am – 9:00am – 9:00am –

2.7years 3:00pm 3:00pm 3:00pm
Claire – 3.9 7:30am – 7:30am – 7:30am –

Mitchell – 4.2 8:00am – 8:00am – 8:00am –
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Week Monday Tuesday Wednesday Thursday Friday

Beginning
27/06/xx
Livia – 9 years 6:30am – 6:30am – 6:30am – 6:30am –

9:00am 9:00am 9:00am 9:00am
Kelan – 6:30am – 6:30am – 3:30pm – 6:30am –

6.3years 9:00am 9:00am 4.30pm 9:00am
a) Using the graph and the ratios outlined in Regulation 124 Number of children who can be educated
and cared for – family day care educator, what days could Helen do the care for Trevor and Oliver?
Helen is planning her two week holiday. She has spoken to the Country Plains Family Day Care Co-
ordination Unit and has distributed the alternative care forms to all of the families to determine who
may require another educator for care when Helen is on leave. The Country Plains Family Day Care
policy requires all educator’s to give at least two weeks’ notice of leave to be taken.
nd th
Helen is on leave from Monday the 2 of September, 20xx to Friday the 13 of September, 20xx.
August, 20xx September, 20xx

b) What date is the latest Helen is required to give her two weeks’ notice to the families and the
family day care Co-ordination Unit?
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c) Complete the leave form that Helen will distribute to the families registered with her to inform
them of her holiday.
Educator Name: Date:
I will be going on leave from: to:
Will you require care from another educator for your child/children? If so, please specify the time, dates
and names of children requiring alternative care.
Parent Signature: Date: Educator Signature: Date:
Question 8
A family day care educator must take reasonable steps to ensure records are kept up to date (Regulation178.
2) therefore Country Plains Family Day Care has a form to assist educators.
Scenario: Change of Address

Recently, the Jones family (Sarah and Mitchell) have purchased a new house. When Mitchell’s family return
the leave form, his mother, Sarah, informs Helen that they are moving next week to 25 Poppy Pl, Country
Plains.
a) Complete the missing sections of the form.
Country Plains Family Day
NOTIFICATION OF CHANGE TO FAMILY INFORMATION
EDUCATOR: PARENT:
CHILD: DATE:
PARENT TO COMPLETE
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Parent 1 Parent 2 (Tick if details are the same as Parent 1 √)
Change of address or contact details Change of address or contact details
Name: Name: N/A
Address: Address: N/A
PC: XXXX PC:
Home Ph: 02 XXXX XXXX Home Ph: N/A
Mobile: unchanged Mobile: N/A
Email: unchanged Email: N/A
Change of employment details Change of employment details
Circle: F/T P/T Cas Self Emp Student Not Circle: F/T P/T Cas Self Emp Student Not
Working Working
Name and Suburb of Employer: Name and Suburb of Employer:

unchanged N/A
Occupation: unchanged Occupation: N/A
Work Ph: unchanged Work Ph: N/A
Parent Signature: Sarah Jones Print Name: Sarah Jones Date: 1/5/XXXX
b) Where does this form need to be sent?
Question 9
There are accountability requirements of educators in regards to records and documents required to be kept
under Regulation 178 Prescribed enrolment and other documents to be kept by family day care educators.
List the documents that need to be kept by a family day care educator.
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Question 10
There are accountability requirements of educators in regards to records and documents required to be kept
under Regulation 178 Prescribed enrolment and other documents to be kept by family day care educators.
a) According to Regulation 178 (2) the family day care educator must take reasonable steps to?
b) According to Regulation 183 where must the documents be stored?
c) How many years do records need to be kept for Incident, Illness, Injury or Trauma.
d) How many years do records need to be kept for any other record relating to a child enrolled at the
education and care service.
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Question 11
a) List the information that must be displayed by family dare care educators for parents.
b) List the policies and procedures that must be in place for family day care educators.
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Assessment Task 2
Accurate Information
Question 1
Helen has confirmed with the Country Plains Family Day Care Co-ordination Unit that she is available
to care for Trevor Jennings on Wednesday between 8:00am to 4:00pm. Juliet (Trevor’s mother) has
requested a fee estimate for the care as she wants to have payment ready for Helen. Helen has
provided Juliet with a copy of her fee schedule that indicates she charges $6.25 per hour.
Calculate the cost of Trevor’s care for Wednesday 8:00am to 4:00pm, and complete the receipt that Helen
would provide for the parent.
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Country Plains Family Day Care Attendance Record CCB Approval ID 1-XXX-XXXX Fortnight Ending: 16 / 08 / 20XX Week XX
Section A – Educator to complete
Educator: Helen Flannery Parent/ Guardian: Juliet Jennings Child (full name): Trevor Jennings
Monday / Tuesday / Wednesday 14 / 08 Thursday / Friday / Saturday / Sunday /
Start Start Start 8.05 Start Start Start Start
Finish Finish Finish 3.55 Finish Finish Finish Finish
Total Hours Total Hours Total Hours 8hrs Total Hours Total Hours Total Hours Total Hours
Section B – Parent, Guardian or Authorised Nominee to complete

Monday / Tuesday / Wednesday / Thursday / Friday / Saturday / Sunday /
Times Signature Times Signature Times Signature Times Signature Times Signature Times Signature Times Signature
s s s s s s s
In In In In In In In
Out Out Out Out Out Out Out
In In In In In In In
Out Out Out Out Out Out Out
For all Families: Total number of children in the family using approved care this week = XX
Educator Hourly Rates and Fees Charged Week XX Educator Declaration
Type of Contracted Hours Total Hourly Total Fee I will pass onto this family the correct amount of Child Care Benefit
Hours Fee and/ or Child Care Rebate fee reductions (if any) as indicated on
Standard Hours Between 8am and 6pm $6.25 $ each fortnightly Payment Advice issued by the Approved Provider
Non-standard Hours Before 8am or after 6pm $8.25 $
Casual Non-permanent $8.50 $
Weekend; P/Holiday Weekend or Public Holiday (circle) $12.50 $
Extras Playgroup; Travel; Food (circle) $3.00 $
Admin Levy Not Applicable
Total Fee: $ Educator Signature: H. Flannery Date: 16/08/20XX
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RECEIPT
Received From: Date Received:
Week Beginning: Week Ending:
Child/Children Name:
Total Amount Due: Payment Received: Payment Type:  Cash
 Direct Debit
 Cheque
Helen Flannery
44 Duke Street
Country Plains, 2222
ABN: 987654321
Signature N. Flannery Date: 14 / 08 / xx
Question 2
Country Plains Family Day Care provides families with information on Child Care Benefit (CCB) and
Child Care Rebate (CCR). Juliet Jennings has some questions on these subsidies, use the fact sheets to
answer her questions.
a) What is Child Care Benefit?
b) How much CCB can I get?

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c) What is the Child Care Rebate?
d) What are my payment options for CCR?
Question 3
Communicating details of your service costs and care arrangements is a legislative requirement. Using a
‘Parent Information Guide’ is a useful way to communicate efectively with families.
Complete the template detailing your service requirements.
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Name of Service: Country Plains Family Day Care

Address:
Email address:
Contact Number:
Office Hours:
Co-ordinator:
Child Development Officer:
Legislative and Organisational Requirements
About Me
Name: Telephone:
Address: Email:
Qualifications: Days/Hours of operation:
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Fees, payments and receipts
Holidays/Leave
Timesheets
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About the Children’s Program
Our Daily Routine
What to Bring
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Question 4
Using Regulation 159 Children’s attendance record to be kept by family day care educator, complete the
details of what information is required regarding the child’s attendance in family day care (arrival and
departure).
A family day care educator must keep a record of attendance that:
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Assessment Task 3
Tax and Insurance Obligations
Question 1
Family day care educators have legal obligations as small business owners to report financial details to the
Australian Tax Office (ATO).
Write the definitions for the following taxation terms:
a) Australian business number (ABN).
b) Business activity statement (BAS).
Goods and services tax (GST).
c) Instalment activity statement (IAS).
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d) Pay as you go (PAYG).
Question 2
The most important reason for keeping good records is that it is a legal requirement.
a) By law, how long you must business records be kept?
b) The Australian Taxation Office lists business records you must keep. For each of the record
categories, list two examples.
Record Categories Two Examples:
Income and Sales Records.
Income Tax Records.
Expense or Purchase Records.
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GST Records.
Question 3
Helen attends the Country Plains Family Day Care playgroup each Thursday morning. She records
the details of the trip in the log book she purchased to meet audit and taxation requirements. Helen
keeps the travel log book in her car with a pen attached so she can complete the details without the
hassle of searching for a pen and paper.
Helen is pleased that she keeps up to date with her taxation requirements as she has heard other
educators at playgroup talk of not being able to claim expenses as they had not recorded details or
had lost receipts. One educator keeps all of her receipts in a box and gives them to the accountant.
She said that it costs her double to have her tax done as it takes the accountant hours to organise
her paperwork!
Calculate the total business kilometres travelled.

Vehicle Registration Number FDC-NF-CCC
Period covered by logbook From: Jan 20xx To: Dec 20xx
Odometer reading per journey Date of travel Kilometres Reason for journey
travelled
Start End Start End
29841 29868 01/08/20xx 01/08/20xx Playgroup
30408 30435 08/08/20xx 08/08/20xx Playgroup
30507 30558 10/08/20xx 10/08/20xx Child Protection Training

30619 30638 14/08/20xx 14/08/20xx School Pick Up – Livia
30741 30768 22/08/20xx 22/08/20xx Playgroup
30817 30844 29/08/20xx 29/08/20xx Playgroup
Total business km:

Question 4
As a self-employed business owner Helen Flannery, a registered educator with Country Plains Family
Day Care, is required to keep receipts and record details to meet audit and taxation requirements.
Helen has developed a system to ensure her financial records meet the Australian Taxation Office
33
(ATO) expectations by reading the “Guide for small business operators” and consulting with an
accountant who has experience in supporting other family day care educators.
Using the spreadsheet, enter the details of invoice/receipts collected by Helen when purchasing items for
her family day care business.
7/08/20xx - Children’s Story 14/08/20xx – Milk, fruit, bread 17/08/20xx – Glitter, flour, glue,
Book $21.95 $36.20 coloured paper, 6 paint brushes
$78.00
10/08/20xx – Child Protection 15/08/20xx – Ink for printer 21/08/20xx – Savoury biscuits,
Training $45.00 $113.10 cheese, milk $11.65
11/08/20xx – Disposable 16/08/20xx – Fire equipment 24/08/20xx – Puzzles,

Nappies $32.15 check $65.00 construction set, musical
instruments $274.00
34
Helen Flannery ABN: 987654321
Month: August, 20xx
Date Training Food Craft Toys/ Cleanin Compliance Misc.

Equipment/ g (First Aid,
Books Insurance,
Vehicle)
35
Question 5
Last financial year Helen earns just over $75,000, this means that she needs to submit quarterly
Business Activity Statements (BAS). For the 2014 – 2015 taxation year these are due on the
28/10/2014, 28/2/2015, 28/04/2015 and 28/07/2015. Helen’s last payment of $2000 was on the
28/7/2014.
a) When was her next Business Activity Statement due?
b) How could you keep track on when the next payment is due?
Question 6
Family day care educators, as self-employed small business owners, are required to have insurance
coverage. The Education and Care Services National Regulations (2010) outlines the legislative expectations.
Document the requirements for insurance as stated in:
 Regulation 30 Condition on service approval – family day care educator insurance.
 Regulation 180 Evidence of prescribed insurance.
Regulation Insurance requirements
Regulation 30:
36
Regulation 180:
37
WORKPLACE ASSESSMENT TASKS AND LOG BOOK
38
Evidence collection agreement with supervisor for workplace tasks
Assessor Statement Tick appropriate

I have provided clear instructions to the supervisor regarding the type and Yes No
the quantity of evidence to be collected and reported on.
The supervisor has been given an observation checklist Yes No
We have agreed on:
 the tasks to be observed Yes No
 the environment in which the work tasks will be performed Yes No
 the questions that might be asked to collect knowledge evidence Yes No
 the period over which evidence collection will take place Yes No
 a meeting schedule Yes No
Assessor name
Assessor Signature Dated
Supervisor Tick appropriate

I have received clear instructions about the evidence collection process and Yes No
my role with regard to evidence collection.
I understand:
• the type of evidence that should be collected and reported on Yes No
• the amount of evidence I need to collect Yes No
• type and the quantity of evidence to be collected and reported on Yes No
• the number of performances I should observe Yes No
• the questions I might ask to collect knowledge evidence Yes No
• the time frames and performance standards applicable to the participant’s Yes No
work performance
The assessor, the student and I have met to agree on:
• the tasks to be observed Yes No
• the environment in which the work tasks will be performed Yes No
• the period over which evidence collection will take place Yes No
• a meeting schedule Yes No
I am able to regularly and consistently observe the Student’s work Yes No
performance
Supervisor name
Supervisor signature Dated
39
Student Tick appropriate

I have received clear instructions about the observation, the evidence Yes No
collection process and the roles of the assessor and the supervisor.
I understand what will be required of me and I understand the required Yes No
performance standards
Student’s name
Student’s signatures Dated
40
Log Book
Start Finish Age groups that you Work Place organisation name Student name & Supervisor name &
Sessions Date Total
time time worked with and address signature signature
1  Under 3 years
 3 years & over
 5 years & over
2  Under 3 years
 3 years & over
 5 years & over
3  Under 3 years
 3 years & over
 5 years & over
4  Under 3 years
 3 years & over
 5 years & over
5  Under 3 years
 3 years & over
 5 years & over
6  Under 3 years
 3 years & over
 5 years & over
7  Under 3 years
 3 years & over
 5 years & over
8  Under 3 years
 3 years & over
 5 years & over
41
Sessions Date Total
9  Under 3 years
 3 years & over
 5 years & over
10  Under 3 years
 3 years & over
 5 years & over
 3 years & over
 5 years & over
 3 years & over
 5 years & over
 3 years & over
 5 years & over
 3 years & over
 5 years & over
 3 years & over
 5 years & over
 3 years & over
 5 years & over
42
Sessions Date Total
 3 years & over
 5 years & over
 3 years & over
 5 years & over
 3 years & over
 5 years & over
 3 years & over
 5 years & over
 3 years & over
 5 years & over
43
Important Information
1 . ALL workplace assessment tasks MUST be completed within a regulated children's service. Workplace
supervisors must authenticate that these tasks have been completed, under supervision and to an
acceptable workplace standard according to organisation’s policies and procedures.

2 . You must get observation consent form signed by parents of the children involved (Form annexed as
annexure 1 or you can use the form provided by the organisation)
3 . Please ensure that the parent/guardian returns the consent form prior to commencing the assessment
tasks. The completed consent forms must be submitted with your assessments.
4 . You should consult with your workplace supervisor when selecting your focus children. Consideration
should be given to:
 Selecting children that attend the service 3- 5 days per week.
 Selecting children who do not have any known additional needs or behaviour challenges.
5 . Work place observation check list will be filled up with detailed observation comments and signed by the
supervisor and Trainer/Assessor on his visits to centre to observe you.
Methods of assessments
The following methods are used for this part of the assessment to assess competency in this unit:
 Analysis of responses to written questions/ scenarios

 observation at workplace by trainer / assessor and supervisor
Assessment Objectives
The student will demonstrate the skills and knowledge required to comply with the administrative tasks
established for family day care operations including to collect and record accurate information about at
least three children, maintain a schedule of taxation requirements, tax records and receipts and prepare
and use attendance lists, emergency contact forms, permission forms and timesheets on at least three
separate occasions
44
Assessment Task 1
Co-ordination Unit Requirements
Activity 1
Family day care educators are required to perform administration activities in line with legislation and
organisational requirements.
Access information from a family day care Co-ordination Unit to complete the following questions.
Workplace Task 1
Co-ordination Unit Administration Requirements
List the documentation to be displayed in the educator home.
Outline the family day care policy and procedure for accurate record keeping using timesheets and
receipts. How does this process meet the audit and taxation requirements?
Outline the policy and procedure for maintaining records in a secure and confidential manner.
45
Document the procedure used to ensure families contact details and care requirements are up to date
and accurate for both the educator and Co-ordination Unit.
Outline the policies and procedures for arrival and departure of a child.
Describe how the Co-ordination Unit communicates family fee subsidies such as the Child Care Benefit
to the family/parent and the educator.

46
Assessment Task 2
Managing Family Day Care Documentation
Activity 1
You are required to present a portfolio of evidence related to the administration of your family day care
service.
Note: Please ensure confidentiality is maintained on all completed forms/documents (names/phone numbers
should be erased or covered).
Section 1:
Documentation is required for three children.
 3x Enrolment Form.
 3x Child Attendance Timesheet.
 3x Child Care Payment Receipt.
 3x Educator/Parent Agreement.
Section 2:
Documentation Required:
 Fee Policy Document.
 Excursion Form.
 Change of Detail Form.
 Leave/Holiday Notification Form.
 Schedule of Taxation Payments.
47
This observation checklist is to be filled in detail and signed by the assessor and supervisor for the workplace assessment tasks and will also be signed by student to
agree upon the outcome of the assessment.
CHCECE014 Comply with family day care administration requirements
Student name Date and time of visit: 1
Name of Centre Address of Centre
Evidence confirmed by Supervisor of regulated education and care

Evidence confirmed by Trainer/Assessor
service.
Essential skills and performance Trainer/assessor must confirm that the student has met all
Supervisor must confirm that the student has met all requirements to
requirements to a satisfactory standard
Did the student a satisfactory standard
Supervisor must add comments against each of the criteria/observable

behaviours.
Submit the completed work as per
instructions
 collected and recorded

accurate information on at
least three times about
children
48

service.

behaviours.
 maintained a schedule of
taxation requirements, tax
records and receipts
 prepared and used attendance

lists, emergency contact
forms, permission forms and
timesheets on at least three
separate occasions
49

service.

behaviours.
Foundation Skills:
Reading – in order to interpret and
apply applicable legislative and
regulatory requirements relevant to
operating a family day care service
Numeracy – in order to plan and

perform basic business calculations
50
Assessment Requirements
Students must have performed the activities in at least one regulated early childhood education and care setting for 240 hours for CHC50113 - Diploma of Early Childhood
Education and Care
Assessor to comment how the workplace assessment requirements were confirmed:
Workplace Supervisor to comment how workplace assessment requirements were confirmed
51
Assessment Outcome
Is the performance evidence valid, sufficient, current and authentic in relation to the students’ knowledge and skills? Yes No
Is the evidence sufficient to demonstrate the students’ ability to complete and manage tasks and manage
contingencies (dimensions of competency) in the job role context? Yes No
 The student has demonstrated a satisfactory standard as expected in the workplace (and the rules of evidence are met)
 The student has not demonstrated a satisfactory standard as expected in the workplace.
Trainer/Assessor Trainer/Assessor
name signature
Supervisor name Supervisor signature
Student Declaration:
I acknowledge that I have been given the feedback by the assessor and I agree with the assessment outcome.
I don’t agree with the assessment outcome and would like to appeal the outcome of the assessment. (Please contact your trainer/assessor or call on
(03) 9088 0255 or 07-31542859 for further assistance)
Student name: Student signature: Date:
Note to Assessor: If the performance evidence shows the student has not demonstrated a satisfactory standard, be specific in your feedback, identifying further
tasks to be assessed by the assessor in the workplace.
52
Annexure 1
Consent Form for child observation
53
CONSENT FORM FOR CHILD OBSERVATIONS
INSTRUCTIONS
Student must discuss their proposed observation with their Supervisor and receive signed approval before
approaching parents for permission.
Supervisor name Supervisor signatures Date
This letter confirms (student name) ______________________________________ is a student of Elite

Training Institute, undertaking assessment in relation to observing and planning for children.
As a student s/he is required to learn about individual child development and complete observations. I would
like to request permission to observe your child (name)_____________________________. Please complete
the section below and return it to the student.
CONSENT
As the parent/Guardian of (Child’s Name) ______________________, I give consent for observations and
photos of my child to be collected as part of the assessment process. I understand that any information
collected will be treated confidentially by the student and staf of the college. I also understand that I have
read the assessment tasks prior to commencement of observations and that neither my child nor my family
will be identified by last name in the assessment.

(Student’s Name) __________________________________ has my permission to observe
(Child’s name) ___________________________________ for the purpose of his/her study.
Parent/Guardian name Parent/Guardian signatures Date

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What is the purpose of the student assessment workbook?

What is the purpose of the student assessment workbook?

What are the requirements for students to complete workplace assessments?

What are the requirements for students to complete workplace assessments?

CHC50113

Diploma of Early Childhood Education and Care

Student Assessment Workbook

CHCECE014 - Comply with family day care administration

(This section to be filled in by the trainer/assessor)

Final Assessment Result for this unit C / NYC

Final Assessment Result for this unit C / NYC

Administrative use only

The four principles are:

challenge the result of the assessment and be reassessed if necessary.

Flexibility: Assessment is flexible to the individual Student by:

 reflecting the Student’s needs;

Competency/Submission Details and Instructions

Recommended learning hours

period of two weeks for this unit.

Understanding the assessment grading system

unit of competency requirements. Assessment results are recorded as follows:

competency standards for the Task.

Plagiarism and Collusion

which a participant can be accused of plagiarism:

Referencing your work

There are two parts to every referencing system:

This may include but not limited to:

 Submission of an oral assessment task for a written one

 Provision of extra time

Elements and Performance Criteria

Element Performance Criteria

line with legislative and organisational coordination unit

1 . 3 Provide administrative, policy and procedural information to

parents in line with organisational requirements

1 . 4 Communicate leave arrangements to families, including

alternative care arrangements

1 . 5 Monitor the number of children in care in line with legislative

1 . 6 Maintain records in a secure and confidential manner

2. Record required information using 2 . 1 Correctly use receipts and timesheets

2 . 3 Accurately complete attendance records and practices for

arrival and departure of a child

2 . 4 Accurately record information by using standard forms to

record all contact details, parent/carer consents, emergency

information, child health and other required documentation

for taxation and insurance requirements

3 . 2 Plan a schedule to ensure timely taxation payments

 collected and recorded accurate information about at least three children

of the work role. These include knowledge of:

 the National Quality Framework

unplanned procedures where assessment in these circumstances would be unsafe or is impractical.

Assessment must ensure use of:

 National Quality Framework for Early Childhood Education and Care

competency requirements for assessors.

THEORY ASSESSMENT TASKS

and insurance. These include knowledge of

 the National Quality Framework

List seven offences that may attract a penalty.

List ten areas of legislation relevant to the provision of care.

Week Monday Tuesday Wednesday Thursday Friday

Hugh – 9 8:00am – 8:00am – 8:00am – 8:00am – 8:00am –