Procedure Issuing Eta

Section 9 – Procedure for issuing an ETA
Procedure for issuing a European Technical Approval

9.1 Introduction
A construction product with a European Technical Approval (ETA), satisfying the
Attestation of Conformity provisions, can carry CE marking and can be placed on the
market in any of European Economic Area (EEA) countries.
CARES’ is a member of The European Organisation for Technical Approvals (EOTA)
and is nominated by the UK Government to grant ETAs. The issuing of ETA will be
conducted primarily under the rules of EOTA, using the relevant European Technical
Approval Guidelines (ETAG) or European Assessment Document (EAD) and
applying the certification principles of the United Kingdom Accreditation Service
(UKAS) as appropriate.
The following procedure is based on EOTA’s Common Procedural Rules (CPR).
9.2 Project Manager
The Project Manager for each European Technical Approval project shall be the
Scheme Manager Construction or their designate, and will have the necessary
authority to manage the project and ensure that it complies with this procedure.
9.3 Enquiry
The manufacturer or an agent of the manufacturer established in the Community
may request information concerning:
• The approval procedure,
• The estimate of time necessary to complete the approval procedure,
• An estimate of cost for the handling of the approval procedure and the
method of payment.
This information shall be provided by the Project Manager. Where necessary, a
meeting will be held with the applicant to clarify any application details.
9.4 Application.
The manufacturer or agent shall submit an application form. The application shall be
accompanied by a description of the construction product, specifications, drawings
and test reports, explaining in detail the subject under application and its intended
use.
In the application form the applicant shall give details of all the places of
manufacture. The manufacture shall ensure that CARES or its representative can
visit these places during working hours, in view of the issuing of the ETA. The
applicant shall also declare that he pay all the costs of arising from the approval
procedure and the establishment of the supporting documents.
If the applicant does not meet the obligations contained in the CPR, the application
may be cancelled.
9.5 Review of Application
Each application for an ETA shall be reviewed to determine the feasibility of the
project and ensure that the manufacturer’s requirements are adequately defined.
Revision Date: May 2018
CARES Technical Approval Scheme Page 1 of 5
The review shall establish whether the product is within or related to the Authority’s
UKAS scope and whether an appropriate ETAG exists.
The review shall determine the following product related information:
a) The product family and range of product details to be considered.
b) The product name and specification for the proposed product and product
range.
c) The use categories for the product including any limitations and restrictions on
the product use.
d) Relevant production data including production processes, materials and
material sources, location of production facilities, quality system certification.
e) Applicable installation procedures
f) Test data that have been produced to support the suitability of the product
and its durability.
g) Product ownership i.e. the company’s right to produce and market the
products under consideration.
9.6 Review of CARES Resource Requirements
The type and quantity of resources required to undertake the Assessment, e.g.
technical experts and test facilities, shall be determined.
9.7 Scope of Assessment
The scope of the product assessment and FPC assessment shall be agreed with the
manufacturer and shall be based on the information derived from section 9.5 above.
9.8 Service /Confidentiality Agreement
Following the preparation of the estimate of costs of Approval by the Scheme
Manager and subsequent approval by the General Manager, the estimate is sent to
the applicant. On acceptance of same a Service / Confidentiality Agreement may be
set up as per guidelines laid down by EOTA.
9.9 Assessment
The assessment programme shall comprise the assessment of the product and the
assessment of the manufacturer’s factory production control (FPC) specified in the
appropriate ETAG.
9.10 Assessment: Product
The product shall be assessed in accordance with the requirements specified in the
ETAG and shall comprise the following elements:
a) An initial full evaluation of the product to prove the product or system
and determine the product characteristics specified in the ETAG,
b) Periodic evaluation of material or product characteristics specified in
the ETAG.
Any historical test data held by the manufacturer may be considered when producing
the assessment programme.
9.11 Assessment: Factory Production Control

The manufacturer shall exercise permanent internal control of the production
(including subcontract facilities where appropriate). All the elements, requirements
and provisions adopted by the manufacturer shall be documented in a systematic
manner in the form of written policies and procedures. This control system shall
ensure that the product is in conformity with the ETA.
FPC systems which comply with EN ISO 9001 and which address the requirements
of the ETA / EAD, are recognised as satisfying the FPC requirements of the
Directive.
The manufacturer’s FPC system shall be assessed in accordance with the
Attestation of Conformity (AC) requirements defined in the ETAG and shall comprise
the following elements as appropriate:
a) A Preliminary Inspection (optional).
b) An evaluation of the manufacturer’s FPC.
c) Surveillances at a predetermined frequency.
Any existing quality system certification held by the manufacturer may be considered
when producing the assessment programme.
9.12 Assessment Reports
The personnel responsible for each of the assessment activities, e.g. technical
expert(s) and FPC assessor(s), shall report the assessment activities in accordance
with the requirements of the ETAG.
9.13 European Technical Approval
The project manager shall produce a draft ETA in accordance with the
“general format” requirements agreed by the Commission of European
Communities and with the content required by the ETAG or EAD.
A copy of the draft Technical Approval Report shall be circulated to the Supplier and
technical experts for comment and initial agreement.
In addition, a formal application will be logged with EOTA prior to producing the final
TA report.
9.14 CARES Review of ETA
The project manager shall prepare a summary report of the project covering the
assessment reports, draft ETA and any necessary supporting data, which shall be
reviewed by the Project Manager in conjunction with the Executive Director (and
technical experts if required).
The review shall ensure that:
a) The assessments have been conducted in accordance with the
requirements of the ETAG or EAD.
b) The manufacturer’s FPC system complies with the AC requirements of the
ETAG or EAD.

c) The ETA complies with the format and content requirements of the ETAG
or EAD.
9.15 Technical Committee Review of ETA
The draft ETA together with the supporting data may be submitted to the relevant
Technical Committee for review. Any points raised at the review shall be
satisfactorily resolved before completion of the report.
9.16 EOTA Review of ETA
During a transitional period determined individually for each ETAG or EAD, the draft
ETA together with the supporting reports and data shall be submitted to the relevant
EOTA bodies and General Secretariat requesting comments within one month.
9.17 Approval
9.18 ETA
Once any issues raised during the comment period have been resolved and written
consent of EOTA bodies has been received, the ETA will be issued.
9.19 Certificate of FPC
A Certificate of FPC will be issued in conjunction with the ETA to the manufacturer.
9.20 Maintenance of ETA
The ETA / EAD (Declaration of Performanc)e is considered valid for an indefinite
period during which the manufacturer shall demonstrate to the satisfaction of CARES
that it continues to comply with the requirements of the ETAG / EAD and that no
design changes have been made which could invalidate the original product
assessment carried out.
9.22 Withdrawal of ETA.
Where, in the opinion of CARES, the ETA holder or the product fails to meet the
requirements of the ETA, CARES shall notify the UK authorities (Office of the Deputy
Prime Minister) of the need to withdraw the ETA. The ETA shall be withdrawn if the
Commission of the European Communities has informed member states according
to article 5, paragraph 1 of the CPD. CARES shall inform other EOTA bodies as
required by the CPR.

Application received
from Client and
European Technical
Reviewed by SMC Approval Flowchart
Determine Details
and Product Resource
Requirements (SMC)
NO
QOAS / ETAG / DECLINE
EAD / Available?
YES
Prepare Estimate
of Costs
(SMC/GM)
YES Purchase Resources:

Resources Required? (SMC/OFFICE)
(SMC)
Set up Service /
Confidentiality
Agreement per EOTA
Guidelines (SMC /
Client)
NO
Product and Quality

Assessments (SMC)
Project Summary Report

to TC/CEO/OM plus NOT Review
Draft ETA /Declaration Review by EOTA
comments and
of Performance to EOTA TC / CEO / GM
re-issue (SMC)
for comment (SMC) ACCEPTED
ETA/EAD issued
ACCEPTED Key:
(EOTA)
Issue Approval and
Certificate (HOP)
• QOAS= Quality and Operations
Assessment Schedule.
• SMC = Scheme Manager
Add Company to list of Construction
•
Firms Holding
Certificates of Approval GM = General Manager
(HOP) • CEO = Chief Executive Officer
• HOP = Head of Planning
• T.C. = Technical Committee


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Section 9 – Procedure for issuing an ETA

Procedure for issuing a European Technical Approval

9.11 Assessment: Factory Production Control

Revision Date: May 2018

Revision Date: May 2018

YES Purchase Resources:

Product and Quality

Project Summary Report

Revision Date: May 2018

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