EVENT MANAGEMENT LAB

Subject Code - 24353

Submitted to Guru Gobind Singh Indraprastha University, Dwarka, in partial fulfillment of the
requirement for the degree of

Bachelores of Journalism & Mass Communication

2015-2018

SUBMITTED TO:- SUBMITTED BY:-

Ms. SONIA ARORA PRIYANKA ROUT

(ASSISTANT PROFESSOR) BJMC 3rd YEAR

MS. MANSI CHOPRA 5th SEMESTER, 2nd SHIFT

(ASSISTANT PROFESSOR) 03224002415

TRINITY INSITITUTE OF PROFESSIONAL STUDIES

(AFFLIATED TO GURU GOBIND SINGH INDRAPRASTHA UNIVERSITY)

DWARKA SECTOR 9, NEW DELHI – 110075.

 AKNOWLEDGEMENT

I express my deep sense of gratitude to my respected and learned guides Ms. SONIA ARORA (assistant
professor) and Ms. MANSI CHOPRA (assistant professor) for their valuable help and guidance, I am thankful
for the encouragement they have given me in completing the project. I’m also grateful to our respectful
director Dr. Vikas Rao Vadi for permitting me and my group to utilize all the necessary facilities of the
institution. I am also thankful to all the faculty and staff members of the BJMC department for their kind co-
operation and help.

Lastly, I would like to express my appreciation towards my classmates and my parents for providing me the
moral support and encouragement.

PRIYANKA ROUT

(03224002415)
 INDEX

S.NO TOPIC SIGNATURE

1. TOP EVENT MANAGEMENT COMPANIES IN INDIA
2. WORLD FAMOUS EVENT MANAGEMENT
COMPANIES
3. 5 C’s OF EVENT MANAGEMENT
4. EVENT: EK PEHEL- BEHTAR KAL KI AUR
PROPOSAL
EVENT BRIEF
MINUTE TO MINUTE
COMMITTEE LIST
NOTICE
PRE-EVENT PRESS RELEASE
POST-EVENT PRESS RELEASE
BUDGET
EVALUATION
FEEDBACK FORM
ROLE & RESPONSIBILITY
POSTERS
INVITATION CARD
 TOP 1O EVENT MANAGEMENT COMPANIES IN INDIA

1. WIZCRAFT
WIZCRAFT is the clear leader among the top event management companies in India . It works with over 600
corporate houses & has many international companies among its clients such as IBM, AUDI, WIPRO, ZEE TV,
STANDARD CHARTED, REDBULL & ADIDAS. The company also managed the opening ceremony of the nineteenth
commonwealth games. The company’s offices are located in Chennai, Hyderabad, Delhi, Kolkata & Bangalore. Its
headquarters is located in Mumbai. The company also has its offices in England & UAE.

2. PERCEPT
Percept is one of the best event organisers in india. Percept is an award winning company which organized the
Britannica Filmfare Awards South in the year 2015. Percept organizes a very popular EDM event in India called
Sunburn.

3. DNA ENTERTAINMENT NETWORKS

DNA Networks is located in Bangalore & has its branches in New Delhi, Hyderabad, Kolkata & Mumbai. The
company organizes live music shows & has also organized about 90% of all the international events held in India .
The company has promoted many international artists such as Enrique, Ricky Martin & Sir Elton John to name a
few. The company also organizes gala dinner , marathons , product launches , road shows , award shows , etc.

4. E FACTOR ENTERTAINMENT
The company was established in the year 2008. The company organizes corporate events such as meetings,
conferences, corporate tranning events, corporate tours, meeting of dealers, etc. The company provides its own
audio & visual equipments. The company has a tie-up with more than thirty five resorts & hotels throughout
Maharashtra. The company has also managed many theme parties, product launches, sports events, awards
functions & fashion shows.

5. SITA CONFERENCES
SITA Conferences has its headquarters in New Delhi & its office number three hundred including in countries such
as Sri lanka & Nepal . The company manages events & confrences in both india & abroad. The company provides
services like conference kits, pre & post tours, documentation, venue requirements, arrangement of meals,
spouse programs, souvenirs, gifts & hospitality desks at the venue. The company also provides train & airline

reservations. The cars & buses owned by the company help the transportation of the guests. In India , the
company provides its services in delhi, Mumbai , Hyderabad , Chennai , bangalore & cochin.

6. SERCON INDIA PRIVATE Ltd.

The company was established in the year 1996 & is headquatered in bangalore. The company provides many
services such as product launches, user confrences , response management, annual planning of confrences,
corporate films, visual shows, audio shows, laser shows , fabrication of stalls & many more. The company has also
organized many business events such as conventions, sales confrences, executive retreats, seminars, exhibitions,
etc. The company has worked with various brands in the telecom, media, pharmaceuticals & manufacturing
sector.
7. TAFCON PROJECTS
The company is one of the leading event management companies in india. Its headquarters is situated in new
delhi. The company is involved in conference management, organizing big trade fairs, promotional activities,
organization of exhibitions, project report preparation, publicity development & many more. The company is an
expert in the organization & management of trade fairs. It has successfully planned & organized fairs such as food
processing & dairy, metal expos & paperex trade fair & education india fair. The company has organized events for
many industries such as printing, building materials, food processing, tourism, construction, minerals, etc.

8. FOUNTAINHEAD ENTERTAINMENT
Fountained Entertainment was established in the year 1995. The company started its work with the top brands
such as Philips, pepsi, MTV & Max telecom. The company eventually worked with the Tata group & the bennett
coleman company. A music division was established by the company named orange juice which promoted many
international artists & stage productions. They also organized many music festivals such as Mahindra blues & the
one tree. The other brands for which the company has worked for includes Samsung, star movies, Disney, visa &
premier automobiles.

9. WOW EVENTS
WOW Events company has many successful product launches to its credit such as Jaypee Cement, G Five, Hitachi,
Orient Fans & Ultratech Premium Cement. The company also organized the Anouskha Shankar Project & the Max
Bupa Champions League. The HT company campus fashionist event was also organized by the company. The
company was established in the year 2004 by Umesh Sawant who worked for the Times of India group for 16
years.

10.CINEYUG ENTERTAINMENTS
Cineyug Entertainment organize live shows, award functions, concerts, corporate & brand networking events. The
company is also involved in movie production & has produced movie like Raja Hindustani & Damini. It also
organized the Stardust & Zee Cine Awards in the year 2013. The company has a highly experienced & resourceful
team, which uses the latest technology for the execution of the project. The company provides integrated
solutions for the management of corporate events which makes it one of the favoured companies for corporate.
TOP 10 INTERNATIONAL EVENT
MANAGEMENT COMPANIES

1. BASSET EVENTS
Basset Events is an event management company company specializing in professional meetings, site/hotel
selection & its contract negotiation. It has over 15 years of experience in the event industry & leaves no stone
unturned to please its clients. Thus it is in the top 1st position in the list.

2. BLUEFISH
Another company worthy in this list is bluefish. They provide various exclusive services to the rich & famous.
They specialize in concierge, travel services, accommodations & chartering flights all around the world.

3. BERKELY CITY CLUB

Berkely city club was founded in 1927, California USA. It was formly known as Berkeley’s women’s city club
& was organized by women. Although it is now on longer restricted to women. This company is available to the
public at a large scale for various occasions such as weddings.

4. BOMPASS & PARR

Founded in 2007, this company specializes in culinary research, architectural installations contemporary food
design. Their team collaborates with different artists, scientists, musicians & engineers to create breath taking
events.

5. BUBBLE FOOD
It is a london’s event production based company which provides catering services with outstanding services.

6. COLIN COWIE
Founded by Colin Cowie, this company has maintained a gold standard in their work for more than 25 years.
They leave no stone unturned in transforming the world of wedding, events and other functions.

7. DAVID BEAHM DESIGN David Beahm is one of America’s top event designers, he is known for his
creative and inventive work. He has designed countless weddings for various high profile clients, celebrities and
fortune 500 corporate events. An expert at transforming various venues all around the world, some of his
events include wedding, honeymoon and much more. Some of his work has been published in the New York
Times, the New York magazine, the wall street journal and also architectural digest.
8. DAVIDTUTERA
This company is a New York based designer and planner, David Tutera is an American celebrity and wedding
planner, bridal fashion designer, author and a professional speaker. His planning list includes film premieres
and parties for royalties, politicians and socialites. He also designed events for charities including the prevent
cancer foundation, the Alzheimer’s association, DIFFA (design industries foundation fighting AIDS) and also
nature conservancy.

9. DEBI LILLY & Co.

Based in Chicago, USA, Debi Lilly is an entertaining and design expert and author who specializes in celebrity
party planning and stylist tips. She was named the best wedding planner 2015 in the US by Martha Stewart
weddings, top event innovator 2014 by biz bash, top pintrest expert 2015 by refinery 29.

10.DREAMSMITH EVENT’s TEAM

This company is a luxury event planning company which specializes in creating bespoke luxury events across
Africa, the Indian ocean, central and South America. They are known for their work producing spectacular
celebrations by applying their knowledge to create holidays, weddings and many more.
 5 C’s of EVENT MANAGEMENT
1. CONCEPTUALIZATION –
Will Smith once said, "There is no need of plan B, as it would distract you from plan A." If the original concept
and idea is excruciatingly correct, then the favorable outcome is almost certain. Putting things on paper and
drafting and polishing the concept at the initial stage will reap fruits at a later stage.

2. COSTING –
This is the stage, where the target audience will be kept in mind and the invitees will be chosen. The rough
estimate of all the expenditures will be explored. Cost-cutting may pose problems in times of unforeseen
circumstances, but losing on the quality would be like worsening the matters.

3. CANVASSING -
The concept is in place, the costing has been done, but the message (event) is to be brought closer to the
target audience. They need to be made aware of the message and therefore, the canvassing for the event takes
place.

4. CONCEPTUALIZATION-
Now the need is to interpret in a conceptualized manner. The concept is further elaborated and the whole
program is re-polished for alleviation of loop-holes.

5. CUSTOMIZATION-
Everything is customized to suit the target audience and disseminate the message effectively.
 Event:
Ek Pehel-
Behtar Kal Ki
Aur
 PROPOSAL

To,
The Director
Trinity Institute of Professional Studies
Dwarka, New Delhi
Date: October 15, 2017

Subject: Seeking Permission for organizing an event EK PEHEL

Respected Sir,
This is to place a request for conducting an event “EK PEHEL- Behtar Kal Ki Aur”on 4th November in
association with India Vision Foundation, NGO of IPS Officer Dr. Kiran Bedi. “Ek Pehel” is an initiative
to work for people who don’t have access to proper education, sanitation, and other basic needs. The
Journalism and Mass Communication department of the college is making a move towards bringing a smile on
the faces of the under privileged children (Prisoner’s children).
The proposed event will be organized by the students and will be considered as part of curriculum for Which
students of BA(JMC) V Sem/ II Shift( Batch 2015-18) will be marked for Event Management Lab(24353)
Below is the proposal for the same.
Event Coordinator- Ms. Sonia Arora(Assistant Professor, Department of journalism and mass
communication)
Event- EK PEHEL- Behtar Kal Ki Aur
Duration-11:00-5:00 PM
Venue: Ashadeep Foundation School, Near Dilshad Garden Metro Station
Submitted for your kind approval.
Thanking you.
Yours Sincerely

Shruti Chopra Ayushi Sachdeva

Chief Coordinator Chief Coordinator
(Ist Shift) (2nd Shift)
Department of Journalism Department of Journalism
and Mass communication and Mass communication
 EVENT BRIEF

Target
Name of the
Audience
Event Time of Event
Venue
Date of Event
Children of
EK PEHEL- 11:00 AM to
Prisoners
BEHTAR KAL KI 5:00 PM
Aur 4th November Age Group-11-
2017, Saturday Ashadeep 18 Years(60
Foundation Students)

• Ek Pehel" is an initiative with the

EK sole motive of spreading happiness
among the children who donot
PEHEL have proper access to education,
sanitation, and basic human needs.
 BRIEF ABOUT THE ORGANISATION

India Vision Foundation(IVF) was born in 1994 out of the Ramon Magsaysay Award (equivalent to Asian
Nobel Prize). The award was conferred to Dr. Kiran Bedi, the first lady IPS (Indian Police Services) of India,
for forging ‘positive relationships’ between people and police through creative leadership. IVF seeks to carry
forward its service in all those areas which were the basis of the award; namely Police and Prison Reforms;
Women Empowerment with a mission statement to ‘Save the next victim’.

Presently, we are working with Tihar, Gurgaon, Faridabad, Ghaziabad, Bhiwani, Jhajjar, Rohtak and
Sonepat prisons. Our reformation activities in every prison is based on our 3S Model of Sanskar (Value
Education), Shiksha (Education) and Skill (Training & Development). Through our Inside Prison Project
our plan is to cover all the 19 prisons of Haryana by the start of next year.

The organization is committed to rebuild the lives of prison inmates through our Inside Prison Programs and
their children through our Children of Vulnerable Families Project primarily through three broad
interventions-

a) Residential School Programme

b) Home Support Programme

c) Community Empowerment Programme

We have reached out to more than 365 children between the age group of 5 -16 years till date through our
program.In this process we are also helping to transform their lives to become self reliant individuals of
community/society. This way we help to 'Save the Next Victim' and pave a way from Cradle to Careers -
That is a holistic development of children belonging to incarcerated families.

In order to sensitize prison administration a path breaking step was taken in 2015 – 2016 to spread our
reformation activities in different prisons we introduced Training programme of prison officials with a
vision of replicating our prison reform model in all the 19 prisons of Haryana, the foundation found itself on
the threshold of initiating and introducing innovative projects and activities with far reaching results in the
future!
About Trinity Institute of Professional Studies

Trinity Institute of Professional Studies, Dwarka is a premium educational institute located at a stone throw
distance from Sector 10 Metro Station, Dwarka (opposite pillar no.1160). The Institute has been accredited A+
Grade by SFRC, Govt. of Delhi establishing it as a top most brand in the field of education. All courses offered
by the institute are affiliated to GGSIP University.
 MINUTE TO MINUTE

Time Event

11:00-11:15 AM Inauguration of the event and welcoming of guests

11:15-11:30 AM Nukkad Natak on Swachh Bharat

11:30-12:30 PM Career Counselling

12:30- 1:00 PM Performance by Elysian Band

Lunch
1:00-2:00 PM

2:00-3:00 PM Interactive activities

Lecture on Basic Hygiene and Sanitation

3:00-3:30 PM
Art of living(Meditation)
3:30-4:00 PM
Dance performance
4:00-4:10 PM

4:10 PM Closing ceremony of the event

 COMMITTEE LIST
Registration Budget Team Anchors Venue Team
Team
1. Sanyam Purohit 1. Prateek Popli 1. Yatharth Kakrana 1. Divyata Bhola
2. Deepika Chetri 2. Nikhil Girdhar 2. Renee Narang 2. Bhavya Bhagat
3. Prerna Rautela 3. Shubham 3. Bhawna Bhat
4. Shreya Kukreti Chaudhary 4. Priyanka Rout
5. Varsha Vats 5. Dipa Biswas
6. Gulshan Tiwari 6. Shreya Kukreti
7. Shivangi Arora
8. Shivani Sadhu
9. Pritam Singh
10. Alisha Makhija
11. Anubhav Rajput
12. Prabhleen Kaur
13. Manvender Singh
14. Yashi Kamboj
15. Vikrant Khanda
16. Priyanka Sharma
17. Meenu Solanki
Photography Creative Team Post Event Publicity and
Team Evaluation Marketing
1. Abhishek Das 1. Kamakshi Jain 1. Alisha Makhija 1. Aashish Arora
2. Shubham Bhathla 2. Deepika Chetri 2. Aditi Chaudhary 2. Yashi Kamboj
3. Rishi Shreshth 3. Diksha Yadav 3. Sanskriti Pandey 3. Shivangi Arora
4. Shrey Gulati 4. Aayushi 4. Meenu Solanki 4. Aayushi
5. Rahul Agor 5. Yashi Kamboj 5. M Gayathri 5. Anmol Gaba
6. Raman Mehmi 6. Prabhleen Kaur 6. Deepika Chetri
7. Sarat Raj 7. Arpita Jolly 7. Varsha Vats
8. Alisha Makhija
9. Aastha Negi
Hospitality Invitation and Logistics Team Discipline Team
Designing
1. Vaibhav Pal 1. Meinaal Sharma 1. Nikhil Girdhar 1. Aashish Arora
2. Manvender Singh 2. Prabhleen Kaur 2. Anmol Dhawan 2. Aastha Negi
3. Gulshan Tiwari 3. Shivang Khanna 3. Deepika Chetri 3. Aayushi
4. Sanyam Purohit 4. Arpita Jolly 4. Shivangi Arora
5. Anmol Dhawan 5. Shivani Sadhu
6. Maulik Berry 6. Aditi Chaudhary
7. Anubhav Rajput 7. Arpita Jolly
8. Vikrant Khanda 8. Deepika Chetri
9. Shubham 9. Gulshan Tiwari
Chaudhary 10. Himanshu Balodi
10. Prakash Kumar 11. Varsha Vats
11. Sanskriti Pandey 12. Sanyam Purohit
12. Himanshu Balodi 13. Kamakshi Jain
13. Nikhil Girdhar 14. M. Gayathri
14. Renee Narang 15. Maulik Berry
15. Yatharth Kakrana 16. Vaibhav Pal
16. Prateek Popli 17. Prateek Popli
17. Meinaal Sharma 18. Nikhil Girdhar
18. Niharika Jain 19. Prateek Sharma
20. Prerna Rautela
21. Pritam Singh
 NOTICE

TRINITY INSTITUTE OF PROFESSIONAL STUDIES

Certified as A+ Category Institution by SFRC, Govt. of NCT of Delhi

Date- 31st October, 2017

NOTICE

This is to inform all the students of TIPS, Dwarka that BJMC V Semester II Shift is organizing an event
“EkPehal-BehtarKal Ki Aur”, in association with Indian Vision Foundation an NGO owned by IPS Officer
Dr.Kiran Bedi, on 4th November 2017 (Saturday).The department is making a move towards bringing a smile
on the faces of the under-privileged.
You can shower your love by donating clothes, stationary, socks, shawls, packed food items, or anything that
is useful to the children.
Below is the Donation detail:
Date- 1st November – 3rd November 2017
Venue- TIPS Frontyard
Time- 11am – 4pm

For more information contact:

Deepika Chettri- 9717598017
Sanyam Purohit- 9013385202
Varsha Vats- 8745957616

(Dr. Vikas Rao Vadi)

Director, TIPS
 PRE-EVENT PRESS RELEASE

EK PEHEL-Behtar Kal Ki Aur

October 30th , 2017, New Delhi: Trinity Institute of Professional Studies, Dwarka, Certified as A+
Category institution by SFRC, Govt. of NCT of Delhi, is organising an event “Ek Pehel- Behtar Kal ki
Aur” on 4th November in association with India Vision Foundation, NGO of IPS Officer Dr. Kiran Bedi.
The venue for the event is Ashadeep Foundation School.

“Ek Pehel” is an initiative to work for people who do not have access to proper education, sanitation, and other
basic needs. The Journalism and Mass Communication department of the college is making a move towards
bringing a smile on the faces of these under privileged. People can shower their love in the form of books,
stationary, clothes, shoes, packed food items, and anything which can be useful to them. We invite you to join
us in a good deed and contribute to spread more smiles.

The event will start with the inauguration, followed by a Nukkad Natak on Swacch Bharat. The event will
include some learning and fun activities like career counselling, lecture on basic hygiene and sanitation and
other games. Our main aim is their social upliftment and hence we also have a special session of art of living.

About Indian Vision Foundation

India Vision Foundation was born in 1994 out of the Ramon Magsaysay award. The award was conferred upon
Dr. Kiran Bedi, the first lady IPS of India, for forging positive relationship between people and police through
creative leadership. IVF seeks to carry forward its service in all those areas which were the basis of the award;
namely Police and prison Reforms; Women Empowerment with a mission statement to “Save the next victim”.
They are presently working with Tihar, Gurugram and other major prisons in Delhi NCR.
About Trinity Institute of Professional Studies

Trinity Institute of Professional Studies, Dwarka is a premium educational institute located at a stone throw
distance from Sector 10 Metro Station, Dwarka (opposite pillar no. 1160). The Institute has been accredited
A+ Grade by SFRC, Govt. of Delhi establishing it as a top most brand in the field of education. All courses
offered by the institute are affiliated to GGSIP University.
 POST-EVENT PRESS RELEASE

EK PEHEL-Behtar Kal Ki Aur

November 4th, 2017, New Delhi: Trinity Institute of Professional Studies, Dwarka, Certified as A+
Category institution by SFRC, Govt. of NCT of Delhi, was successful in organising an event “Ek Pehel-
Behtar Kal ki Aur” on 4th November in association with India Vision Foundation, NGO of IPS Officer
Dr. Kiran Bedi. The venue for the event was Ashadeep Foundation School.

“Ek Pehel” happened to be an initiative to work for people who do not have access to proper education,
sanitation, and other basic needs. The Journalism and Mass Communication department of the college made an
effective move towards bringing a smile on the faces of these under privileged. We got generous charity from
everybody like books, stationary, clothes, shoes, packed food items, etc and people took great interest in
showing their love for the children of the NGO.

The event that took place during the entire occassion are as follows:

 It started with the inauguration, followed by a Nukkad Natak on Swacch Bharat.

 The event included some learning activities in the session of career counselling and lecture on basic
hygiene and sanitation.
 Not just learning activities, the event also included some fun activities for children in our interactive
session.
 Our main aim was their social upliftment and hence we also had a special session of art of living.

About Indian Vision Foundation

India Vision Foundation was born in 1994 out of the Ramon Magsaysay award. The award was conferred upon
Dr. Kiran Bedi, the first lady IPS of India, for forging positive relationship between people and police through
creative leadership. IVF seeks to carry forward its service in all those areas which were the basis of the award;
namely Police and prison Reforms; Women Empowerment with a mission statement to “Save the next victim”.

They are presently working with Tihar, Gurugram and other major prisons in Delhi NCR.
About Trinity Institute of Professional Studies

Trinity Institute of Professional Studies, Dwarka is a premium educational institute located at a stone throw
distance from Sector 10 Metro Station, Dwarka (opposite pillar no. 1160). The Institute has been accredited
A+ Grade by SFRC, Govt. of Delhi establishing it as a top most brand in the field of education. All courses
offered by the institute are affiliated to GGSIP University.

Media Contact:

Shivangi Arora
(9582465920)

Yashi Kamboj
(9953390123)
 BUDGET

Serial No. Item Amount

1. Medals Rs. 200
2. String Rs. 250
3. Invitation Cards Rs. 180
4. Food Rs. 6000
5. Interactive Activity's Ma'am Rs. 500
6. Water Bottles Rs. 310
7. Bouquets Rs. 600
8. Disposable crockery Rs. 300
9. Career Counselling Sir Rs. 500
10. Refreshments Rs. 410
11. Posters Rs. 150
12. Gifts Rs. 2500
13. ID Cards Rs. 500
14. Envelop Rs.
15. TOTAL Rs. 12000
 POST EVENT EVALUATION
1. On a scale of 1-5, how informative was the event?

35

30 29

25

20 19

15

10

5
2
0 0
0
1 2 3 4 5

Number of Responses

29% people rated the event from 0-5& 19% people rated the event from 0-4 & 2% people rated the event from 0-3.

According to this evaluation we can say that our event was informative.

2. After the event, how inspired did you feel on the scale of 1-5?

40 37
35

30

25

20

15

10 8
5
5
0 0
0
1 2 3 4 5

Number of Responses

5% people rated the event from 0-5 & 8% people rated the event from 0-4 & 37% people rated the event from 0-3.

According to this evaluation we can say that our event was inspired.
3. How organised was the event?

100.00%
91.20%
90.00%

80.00%

70.00%

60.00%

50.00%

40.00%

30.00%

20.00%
8.80%
10.00%
1%
0.00%
Very Organised Not so Organised Not at all Organised

91.20% people rated the event very organized & 8.80% people rated the event was not so organised & 1% people rated
the event not at all organized. According to this evaluation we can say that our event was very organized.

4. How friendly was the team?

Not at all friendly 0%

Not so friendly 3.10%

Very friendly 96.90%

0.00% 20.00% 40.00% 60.00% 80.00% 100.00% 120.00%

96.90% people rated the event was very friendly & 3.10% people rated the event was not so friendly.

According to this evaluation we can say that our event was very friendly.
5. What was the duration of the event?

100.00%
90.60%
90.00%

80.00%

70.00%

60.00%

50.00%

40.00%

30.00%

20.00%
9.40%
10.00%
0%
0.00%
About Right Too Short Too long

90.60% people rated the event about right & 9.40% people rated the event too long.

According to this evaluation we can say that our event was about Rights.

6. Was the event entertaining?

No 3.10%

Yes 96.90%

0.00% 20.00% 40.00% 60.00% 80.00% 100.00% 120.00%

96.90% people rated the event was entertaing & 3.10% people rated the event was not entertaining.

According to this evaluation we can say that our event was entertaining.
7. What did you like about the event?

80.00% 75%

70.00%

60.00%

50.00%

40.00%

30.00%

18.70%
20.00%

10.00% 6.30%

0.00%
Career Counselling Interactive Session Art of Living

75% people like Interactive session & 18.70% people like Art of living & 6.30% people like the Career counselling.

According to this evaluation we can say that people like the interactive session.

8. What did you dislike about the event?

Art of living 25%

Interactive session 6.20%

Career Counselling 68.80%

0.00% 10.00% 20.00% 30.00% 40.00% 50.00% 60.00% 70.00% 80.00%

68.80% people rated they dislike the career counselling & 6.20% people rated they dislike the interactive session & 25%
people rated they dislike the Art of living. According to this evaluation we can say that the most dislike part of event is
career counselling.
 FEEDBACK FORM
Name: Age:
Gender:
Q1. On the scale of 1-5, how informative was the event?
1 2 3 4 5
2. After the event, how inspired did you feel on the scale of 1-5?
1 2 3 4 5
Q3. How organized was the event?
Very organized Not so organized
Not at all organized
Q4. How friendly was the team?
Very friendly Not so friendly
Not at all friendly
Q5. What was the duration of the event?
Too long About right
Too Short
Q6. Was the event entertaining?
Yes
No
Q7. What did you like about the event?
Career Counselling Interactive Session
Art of Living
Q8. What did you dislike about the event?
Career Counselling Interactive Session
Art of Living
Q9. Any final comments?
___________________________________________________________________
 ROLE AND REPONSIBILITY
ROLE - VENUE TEAM
RESPONSIBILTY –
 Workforce Support- Workforce Support are required to perform volunteer crew check-
in/out and assist the Workforce Manager where required. The role of the WFS in venues
varies depending on the assigned location. You will also assist the Volunteer Manager pre-
event by calling your venue Team Leaders to confirm their attendance and answer any last
minute questions they may have about the day.

 Team Leaders - Team Leaders are responsible for coordinating and instructing volunteer
crew to successfully operate their assigned role in a specific functional area. You must be
available to attend a mandatory evening training/briefing session prior to Event Day to
gain further information about your Roles & Responsibilities as a Team Leader

 Information Advisor- Provide information to participants and assist the registration team
with the distribution of missing/lost race kits.

 Clothing/Baggage Collectors- This role requires an energetic and enthusiastic crew to

unload the clothing/baggage trucks once they have arrived from the Start Venue.

 Start Assembly Crew- Volunteers working as part of the Start Assembly Crew will be split
across the three different start sections (A, B, C). Your role will be to assist participants and
ensure that they enter through the correct start.
POSTERS
BANNER
INVITATION CARD