CCI RM215 Checklist Fleet Management 0718

CHECKLIST
Fleet Management
The following Checklist is intended to provide general information to assist organisations in managing
their fleets. This is not an exhaustive Checklist of all possible controls.
Where the organisation answers the question with a ‘no’, further investigation of the risk and possible
control measures should be determined and implemented.
Yes No N/A If No, actions required Date

A. Policy
1. Do you have a dedicated fleet management
policy and is driver safety included in your
Work Health and Safety (WHS) policy? / /
2. Has your fleet management policy been endorsed

by senior management? / /
3. Has your fleet management policy been

communicated to employees? / /
B. Responsibilities and accountabilities

1. Have you allocated the overall responsibility for
managing fleets to an appropriate person/s? / /
2. Are staff members informed of their

responsibilities and obligations in terms of your
fleet management policy? / /
3. Have you informed staff of the potential

consequences of failing to adhere to the terms
and conditions of the fleet management policy? / /
4. Is management required to monitor and control

incident and collision costs? / /
5. Is employee vehicle management performance

tied into the organisation’s disciplinary action policy? / /
C. Purchasing
1. Do you have a dedicated supplier/lease
arrangement for company vehicles? / /
2. Is safety, security and vehicle suitability

considered at purchase stage? / /
3. Do you have a vehicle defect reporting system

and repair/recovery arrangement with vehicle
suppliers? / /
4. Have you established a maintenance and
defects log? / /
D. Monitoring
1. Is there a reporting structure in place for
incidents/collisions? / /
2. Is senior management regularly provided with

a claims analysis report? / /
3. Have performance benchmarks been set? / /
4. Are traffic violations monitored and staff

accountabilities set? / /
E. Driver education
1. Do you have a formal driver education program
in place? / /
2. Are remedial programs offered for staff with high

incident/accident claims experiences? / /
F. Induction practices
1. Are drivers required to disclose and provide a full
driver history prior to employment? / /
2. Are all new employees provided with a copy of

the fleet management and associated policies
upon commencement? / /
3. Does the induction program cover driver

responsibilities, safety and infringement penalties? / /
4. Do all new drivers complete theoretical and

practical driver safety courses upon commencement? / /
5. Are licences and driving restrictions recorded

and verified with the state road traffic authority? / /
6. Are driver safety handbooks provided to all

employees and maintained in each vehicle? / /
G. Review
1. Are all collisions analysed, investigated and
improvements implemented where required? / /
2. Are performance management actions applied

where staff members are involved in multiple
incidents/accidents? / /
H. Maintenance and inspections

1. Are staff members aware of vehicle maintenance
and servicing obligations? / /
2. Are repairs audited annually? / /
3. Does the organisation have a repair network? / /
4. Are staff advised to complete basic vehicle safety

checks prior to taking vehicles out each day i.e.
headlight/tail-light checks, clean windscreens,
tyre checks etc. / /
I. Other
1. / /
2. / /
3. / /
4. / /
5. / /
6. / /
7. / /
If you would like further information

about Fleet Management, please contact 1300 660 827
the risksupport Helpdesk on: helpdesk@risksupport.org.au
Important Notice: This publication is intended to provide a summary

Catholic Church Insurance Limited and general information only to clients of Catholic Church Insurance
ABN 76 000 005 210, AFSL no. 235415 Limited. It does not constitute, and should not be relied on as advice or
GPO Box 180 Melbourne 3001 considered as a comprehensive coverage of the topics discussed. You
should seek professional advice tailored to your own circumstances.
CCI RM215 0718

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CHECKLIST

Yes No N/A If No, actions required Date

2. Has your fleet management policy been endorsed

3. Has your fleet management policy been

B. Responsibilities and accountabilities

2. Are staff members informed of their

3. Have you informed staff of the potential

4. Is management required to monitor and control

5. Is employee vehicle management performance

2. Is safety, security and vehicle suitability

3. Do you have a vehicle defect reporting system

2. Is senior management regularly provided with

3. Have performance benchmarks been set? / /

4. Are traffic violations monitored and staff

2. Are remedial programs offered for staff with high

2. Are all new employees provided with a copy of

3. Does the induction program cover driver

4. Do all new drivers complete theoretical and

5. Are licences and driving restrictions recorded

6. Are driver safety handbooks provided to all

2. Are performance management actions applied

H. Maintenance and inspections

2. Are repairs audited annually? / /

3. Does the organisation have a repair network? / /

4. Are staff advised to complete basic vehicle safety

If you would like further information

Important Notice: This publication is intended to provide a summary

CCI RM215 0718

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