Republic of the Philippines

Department of Education (DepEd)

Region VIII (Eastern Visayas)
Division of Leyte
CARIGARA II DISTRICT
GENERAL PARENTS-TEACHERS ASSOCIATION
BARUGOHAY NORTE ELEMENTARY SCHOOL
Carigara, Leyte

CONSTITUTION AND BY-LAWS

PREAMBLE

We, the parents and teachers of the Barugohay Norte Elementary School, Carigara, Leyte,
invoking the aid and guidance of God, the Almighty, have organized ourselves into an association with
the principle of volunteerism in order to attain our common goals, promote the general welfare and
secure unto ourselves at all times efficient and honest participation, support and cooperation in
socio-educational affairs, subscribing and upholding the constitution of the Republic of the
Philippines, all its laws and its duly constituted authorities, do hereby ordain and promulgate this
constitution and by-laws.

ARTICLE I

NAME AND DOMICILE

Section 1. Name. The organization shall be known as Barugohay Norte Elementary School Parents-
Teachers Association herein referred as BNES-GPTA.

Section 2. Address. The principal office of the association shall be at Barugohay Norte Elementary
School, Brgy. Barugohay Norte, Carigara, Leyte.

ARTICLE II

DECLARATION OF PRINCIPLES

Section 1. We believe that BNES-GPTA is the coordinating body of the parents and teachers of
Barugohay Norte Elementary School.

Section 2. We believe that the growth, progress and welfare of our children/pupils of this
educational institution depend upon the unity, cooperation and active participation and harmonious
relationship of the parents, teachers and school administration.

Section 3. The organization shall promote volunteerism and altruism in all its functions and affairs.

ARTICLE III

JURISDICTION

Section 1. The BNES-GPTA shall have jurisdiction to undertake school related activities in and
outside the school and as agreed upon with the school administration.
 ARTICLE IV

OBJECTIVES

Section 1. To promote and work for the interest and welfare of the pupils who are enrolled in the
Barugohay Norte Elementary School including the educational, social and physical well-being of all.

Section 2. To provide venue whereby parents and teachers could air their grievances and opinions.

Section 3. To promote harmonious relationship with the school administration and the community.

Section 4. To bring to the attention of the school administration every perceived violation of school
rules and regulations that may be committed by the pupils or teachers for appropriate disciplinary
action.

Section 5. The BNES-GPTA may assist in the promotion and supervision of the activities that the
school may undertake.

Section 6. To provide a forum for the discussion of issues and their solutions related to the total
school program and to ensure the full cooperation of parents in the efficient implementation of such
program.

Section 7. To provide mechanisms to ensure proper coordination with the members of the
community.

Section 8. Shall adhere to all existing policies and implementing guidelines issued or hereinafter
may be issued by the Department of Education.

Section 9. To serve as a support group and as a significant partner of the school whose relationship
shall be defined by cooperative and open dialogue to promote the welfare of the pupils.

ARTICLE V

MEMBERSHIP, RIGHTS AND DUTIES

Section 1. Membership in BNES-GPTA is limited to parents, or in their absence the guardian of duly
enrolled pupils, and teachers.

Section 2. A guardian is hereby defined as any of the following:

A. An individual authorized by the biological parent/s to whom the care and custody of
the pupil has been entrusted;

B. A relative of the pupil within the fourth degree of consanguinity or affinity provided
that said relative has the care and custody over the child;

C. An individual appointed by a competent court as the legal guardian of the pupil;

D. In case of an orphan, the individual/institution who has the care and custody of the
pupil.

Section 3. A member-teacher refers to homeroom advisers, subject teachers, and non-teaching

personnel.

Section 4. Rights and Privileges of Members. Every member shall have the following rights and
privileges:

1. To exercise the right to vote on all matters relating to the affairs of the organization.
 2. Be periodically informed of the financial status of the organization, including relevant
information affecting the members thereof.

3. To be eligible to any elective and appointive position of the organization, provided not
to extend the term limit, if ever.

4. To examine all records or books of the organization during business hours.

Section 5. Duties of Members. A member shall have the following duties:

1. To obey and comply with the constitution and by-laws of the organization, and other
rules and regulations as may be promulgated by the association.

2. To pay any agreed contributions with a purpose of implementation of school activities,

programs and projects as prescribed in the Department Order No. 54, s. 2009 dated
June 1, 2009.

3. To extend assistance and full cooperation in all undertakings and activities of the
school, especially the Brigada Eskwela or school maintenance week which is scheduled
every month of May. All parents are required to support said program by way of
sharing skills/expertise, in kind donations, thereby making the school ready for the
opening of classes.

4. To safeguard the general interest of its members.

5. To attend all meetings that may be called for by the school administration and
association.

ARTICLE VI

HOMEROOM PTA OFFICERS

Section 1. Within fifteen (15) days from the start of the school year the homeroom adviser and the
parents/guardians shall organize the homeroom PTA with the approval of the School Head.

Section 2. The homeroom adviser shall have direct supervision over the conduct of election of the
homeroom PTA officers, which election shall be by viva voce.

Section 3. The homeroom PTA officers, namely: President, Vice-President, Secretary, Treasurer,
Auditors, PIOs, Peace Officers, Muse and Escort shall be elected from among the parent-members by
a majority of those present during the election.

ARTICLE VII

GPTA OFFICERS

Section 1. The election of the executive officers of the school GPTA from among the elected
homeroom officers and homeroom advisers shall be held within thirty (30) days from the start of the
school year.

Section 2. The GPTA shall elect from among themselves the association’s executive officers, namely:
president, vice-president, secretary, treasurer, auditors, public information officers, peace officers,
muse and escort who shall oversee the day-to-day activities of the association.

Section 3. A teacher-member cannot hold any position in the PTA except as a member of the Board
of Directors or as secretary.
Section 4. The School Head shall not serve as a member of the Board of Directors but as adviser to
the PTA., in case no other teacher will serve as adviser or coordinator of the association.

Section 5. The term of office of the GPTA Officers shall be one (1) year from the date of election or
until a new set of officers has been elected and qualified.

Section 6. In case of vacancy, as a result of expulsion, resignation or death, the vacancy shall be filled,
for the unexpired term of the office, by a majority vote of the officers from among the presidents of
homeroom PTA’s in a special meeting called for such purpose.

Section 7. The immediate past president shall automatically become an ex-officio member, provided
he /she has a child enrolled during the school year at BNES.

Section 8. Powers and Duties of the Officers. The Officers shall have the following duties and
powers:
a. They shall have the general charge in the formulation and implementation of policies,
rules and guidelines of the organization.
b. They shall create committees as exigency arises.
c. They shall formulate, promulgate and approved plans, programs and adopt
resolution toward the attainment of the principles and objectives of the organization.
d. They shall acquire, receive, hold and administer properties in the name of the
Barugohay Norte Elementary School.
e. To coordinate with school officials in all BNES-GPTA activities.
f. They shall turn-over any completed project initiated by the GPTA to the School
Administrator.

Section 9. The President. The president shall have the following duties and powers:
a. Shall coordinate with school officials in all BNES-GPTA activities.
b. Shall exercise general supervision and control in the management of the affairs of the
organization.
c. Shall preside at all meetings of the officers, and general assembly.
d. Shall be primarily responsible for the implementation of the policies, plans and
programs adopted by the organization.
e. Shall be the official spokesman and representative of the BNES-GPTA on matters
requiring coordination with school officials.
f. Shall sign contracts, documents, and other papers as may be authorized by the
organization.
g. Shall represent the organization in all its official functions and activities.
h. Shall exercise such powers and performs such duties inherent to his position as may
be delegated by the organization.

Section 10. The Vice President. The Vice President shall have the following duties and powers:
a. Shall automatically succeed in case of permanent vacancy in the office of the
president.
b. Shall take the place of the president in case of temporary absence and performs the
powers and duties inherent to the office of the president.
c. Shall exercise such powers and performs such duties inherent to his position as may
be delegated by the president.

Section 11. The Secretary. The Secretary shall have the following duties and responsibilities:
a. Shall coordinate all activities of the organization with officers.
b. Shall give or cause to be given all notices and announcements required to update the
members of all activities of the organization.
c. Shall act as the official keeper of all documents, minutes and other records.
d. Shall sign/countersign contracts, documents and other papers as may be authorized
by the organization.
e. Shall maintain the member’s register and in-charge of the bulletin board at the office
of the organization.
f. Shall perform such other duties and responsibilities as may be deemed necessary.
Section 12. The Treasurer. The Treasurer shall have the following duties and responsibilities:
a. Shall collect, receive and issue receipts for all money, contributions and donations to
the organization.
b. Shall be the custodian of all properties, funds and accounts of the organization and
keep records pertaining thereto.
c. Shall be at all times have a true, correct and detailed statement of his / her receipts
and expenditures and of the assets of the organization.
d. Shall control and handle all funds of the organization, and shall deposit same in a
reputable bank designated by the organization, if any.
e. Shall make disbursements only in amounts and in cases duly appropriated and
provided for and approved by the organization through resolution.
f. Shall submit to the president monthly reports of the properties, funds, accounts and
financial standing of the organization duly certified by the auditor, or such time as
may be required by the president.
g. Shall cause the turn-over of all financial records, inventories, official receipts and
other pertinent documents during the transition of officers.
h. Shall perform such other duties and responsibilities as may be deemed necessary.

Section 13. The Auditor. The Auditor shall have the following duties and responsibilities:
a. Shall make a detailed and periodic audit of all the properties, funds and accounts of
the organization and at the same time make appropriate suggestions and
recommendations to the organization.
b. Shall submit audit report to the organization after the examination and validation of
the treasurer’s report.
c. Shall perform such other duties and responsibilities as may be deemed necessary.

Section 14. The Public Information Officer. The Public Information Officer shall have the
following duties and responsibilities:
a. Shall take charge in disseminating information concerning plans, programs and
activities of the organization.
b. Shall be responsible for the preparation of press releases.
c. Shall be responsible in fostering good relationship with the school administration.
d. Shall perform such other duties and responsibilities as may be deemed necessary.

Section 15. The Peace Officer. The Peace Officer shall have the following duties and
responsibilities:
a. Shall secure peaceful and orderly deliberations during meetings and conferences of
the officers and members of the organization.
b. Shall moderate peaceful negotiations on conflicts from among the officers and
members of the organization.
c. Shall conduct investigation and submit report on any matters involving the security,
immorality and misconduct of the officer/s and member/s of the organization as
directed by the president.

ARTICLE VIII

GENERAL ASSEMBLY, MEETINGS AND QUORUM

Section 1. The general assembly shall be composed of all parents of enrolled pupils, officers of the
GPTA, school head, and homeroom advisers of the Barugohay Norte Elementary School.
Section 2. The general assembly shall be convened by the GPTA immediately after the GPTA has
been organized.

Section 3. The general assembly shall be convened as may be necessary. The GPTA shall coordinate
with the school head as to time, venue and other details of the general assembly.

Section 4. The general assembly may invite or consult with other members of the community such
as local government officials and civic organizations to solicit their support or active participation in
the school activities.
Section 5. Special General Assembly Meeting shall be called upon resolution passed by the
organization or upon written request signed by at least three (3) members of the organization or by
majority of the parents.

Section 6. The BNES-GPTA officers shall have a regular monthly meeting every first Thursday of the
month at 2:00 o’clock in the afternoon at the GPTA Office.

Section 7. At each annual, regular or special meeting of the organization, one half of the members of
the organization plus one shall be necessary to constitute a quorum for the transaction of business.
This requirement may be waived in which case a simple majority of all the members thereof shall
also be sufficient to transact a valid act.

ARTICLE IX

FINANCES

Section 1. Cognizant of the need of the organization for adequate funds to sustain its operations, the
GPTA may collect voluntary financial contributions from members and outside sources to enable it
to fund and sustain its operation and the implementation of its programs and projects exclusively for
the benefit of the pupils and the school. The GPTA’s programs and projects shall be in line with the
School Improvement Plan (SIP).

Section 2. The collections of funds by the GPTA shall be subject to the following conditions:

a. The contributions should be reasonable amount as may be determined by the

organization.
b. Non-payment of contributions by the parent-member shall not be a basis for non-
admission or non-issuance of clearance(s) to the pupil.
c. The contributions shall be collected by the GPTA treasurer on a per parent-member basis
regardless of the number of their children in school, or on a per pupil basis, depending on
the agreement.
d. No collection of GPTA contributions shall be done during the enrolment period, and
e. No teacher or any school personnel shall be involved in such collection activities.

Section 3. All collections of contributions or proceeds of fund raising activities shall be handled by
the GPTA Treasurer if in case the association is not determined with a refutable banking institution.

Section 4. The GPTA treasurer or a duly authorized representative shall undertake the collection
and shall issue receipts/acknowledgement receipts.

Section 5. In no case shall any school official or personnel be entrusted with the safekeeping and
disbursement of collections made by the GPTA.

Section 6. All disbursements of funds shall be in accordance with generally accepted accounting and
auditing rules and regulations.

Section 7. All disbursements shall be accompanied by appropriate resolutions indicating thereof the
purposes for which disbursements are made.

Section 8. No cash advances shall be allowed without valid liquidation of previous cash advances.

Section 9. The financial records of the GPTA shall be made available for inspection by the school
head and / or the division PTA affairs committee at any time.

Section 10. An annual financial statement signed jointly by the GPTA president, treasurer and
auditors shall be submitted to school head not later than thirty (30) days after the last day of classes.
Such financial statement shall be audited by an external and independent auditor, posted in the GPTA
bulletin board, and presented to the general assembly during the next school year.
Section 11. The GPTA shall submit to the school head not later than November 30, a mid-school year
financial statement report ending October 30 duly audited and signed by the members of the GPTA’s
audit committee.

ARTICLE X

IMPEACHMENT

Section 1. Any official of the BNES-GPTA may be impeached by a vote of 2/3 of the general assembly
called for such purpose by the president or majority of the organization on the following grounds, to
wit:
a. Disloyal acts against the constitution.

b. Malicious attacks against the organization and its officers and members.

c. Misappropriation of organization funds.

d. Negligence of duties and responsibilities.

e. Wilful violation of this constitution and by-laws or rules, regulations, measures,

resolutions and decisions of the organization.

f. Three (3) successive unexcused absences.

Section 2. The following procedures shall govern impeachment proceedings:

a. Impeachment proceedings shall be initiated by a formal petition or resolution

signed by at least 5% of all bonafide members of the organization addressed to
the president. A confirmation of impeachment shall require a majority vote of all
members. In all cases, the officer subject to impeachment shall be given the
opportunity to be heard.

b. The president shall convene a general membership meeting to consider the

impeachment of an elective officer or group of officers.

c. In case the president is the object of the impeachment, he/she shall convene the
general assembly within ten (10) days from receipt of the formal petition. The
general assembly shall designate any member, not an officer, to preside the
impeachment proceedings.

d. Officer/s against whom impeachment proceedings had been filed shall be given
opportunity to defend themselves before any impeachment vote is finally taken.

e. A majority vote of bonafide members present constituting a quorum shall be

sufficient to give due course on impeachment proceedings.

f. The decision of the general membership in the impeachment proceedings shall be

final and executory.

ARTICLE XI

AMENDMENTS AND RATIFICATION

Section 1. Any amendment to or revision of this constitution and by-laws may be proposed by the
organization upon a vote of 2/3 of its members.

Section 2. Any amendment hereof which may be adopted by the organization shall be ratified by a
vote of 2/3 of general membership within thirty (30) days after its adoption.
Section 3. No amendment/s to this constitution may be proposed within the period of two (2) years
after its ratification except Section 5.2 of ARTICLE V.

Section 4. Copies, thereof must be distributed to members at least three (3) days prior to the date
of the assembly wherein such amendments shall be submitted for approval.

ARTICLE XII

EFFECTIVITY

Section 1. This constitution and by-laws shall take effect immediately upon ratification and adoption
by 2/3 of the general membership.

ARTICLE XIII

TRANSITORY PROVISION

After the ratification and adoption of this constitution and by-laws, the incumbent officers of
the organization shall hold office until their successors shall have been duly elected, proclaimed and
qualified.

I HEREBY CERTIFY THAT THIS CONSTITUTION AND BY-LAWS WAS RATIFIED BY GPTA
MEMBERS DURING THE GENERAL ASSEMBLY HELD ON SEPTEMBER 18, 2017 AT THE
BARUGOHAY NORTE ELEMENTARY SCHOOL, CARIGARA, LEYTE.

Certified Correct:

MELBA P. SERANTE
GPTA Secretary

Attested by:

FELIPA G. PARENA
GPTA President

Approved by:

ALENA M. DELMO
Head Teacher III