Session 6

Analyzing the Barangay

Priscella Mejillano, En.P

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 SESSION VI. ANALYZING THE BARANGAY
SITUATION – Situation Analysis using the Problem-
Solution Finding Matrix (PSFM)

 Observed findings
 Explanation of gaps
 Implications when not addressed
 Organizational Needs Analysis
– Capacity Gaps

Priscella Mejillano, En.P.

Consultant

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 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis
using the Problem-Solution Finding Matrix (PSFM)

BDP Framework
Module C. Module D.
Module A. Module B.
Investment Monitoring and
Planning to Plan Plan Formulation
Programming Evaluation
Step 1 Step 4 Step 10
Step 9
Institutionalization Scoping Barangay Conduct of the M
Preparation and
Vision and E
Legitimization of the
Step 2 Step 5 Investment Program
General Orientation: Situational Analysis
Understanding Local
Planning Step 6.
Setting goals and
Step 3
objectives
Data Collection and
Profiling Step 7.
Determining
programs, projects

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 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis
using the Problem-Solution Finding Matrix (PSFM)

Situational Analysis
Module C. Module D.
Module A. Module B.
Investment Monitoring and
Planning to Plan Plan Formulation
Programming Evaluation
Step 1 Step 4 Step 10
Step 9
Institutionalization Scoping Barangay Conduct of the M
Preparation and
Vision and E
Legitimization of the
Step 2 Step 5 Investment Program
General Orientation: Situational Analysis
Understanding Local
Planning Step 6. A thorough and
Setting goals and
Step 3 correct
objectives
Data Collection and
Profiling Step 7. understanding of the
Determining
programs, projects
situation is important
in the formulation of
a good BDP.

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 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis (SA)
using the Problem-Solution Finding Matrix (PSFM)

Why is SA important?
 so communities will have
a complete
understanding of the
development concerns in
the barangay.

 a comprehensive
situational analysis could
result to a good or
effective plan.

 so GIGO will be
prevented

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 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis
using the Problem-Solution Finding Matrix (PSFM)

What is a good situational analysis (SA)?

 contains an accurate and comprehensive
view of the conditions of a barangay. If the SA is good, this will
not happen
 based on adequate, relevant and reliable
data and information.

 takes into consideration the different needs

of men and women in the barangay.

 takes into consideration climate change

and other natural hazards and their
impacts to the social, economic,
infrastructure and environmental attributes
of the barangay.

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 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis
using the Problem-Solution Finding Matrix (PSFM)

The problem-solution-finding matrix (PSFM): a

tool to analyze the situation

The PSFM is used in the CDP formulation. For purposes of

the BDP, the PSFM will cover the following elements:

 Observed findings
 Explanation of gaps
 Implications when not addressed
 Organizational Needs Analysis
– Capacity Gaps

It provides a structured analysis for barangays to consolidate, aggregate and

summarize the SA.

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 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis
using the Problem-Solution Finding Matrix (PSFM)

The problem-solution-finding matrix (PSFM): a tool to analyze the situation

Examples below:

Observed Findings Explanation of Gaps Implications when not Organizational Needs

addressed Assessment
(Column 1)
(Column 2) (Column 3) (Column 4)

Findings can be the Can be issues that Can be possible increased Capacity gaps can be
improvement or non- contribute to the incidence of poverty lacking in:
improvement of condition (in Col 1)
socio-economic data. Can be related to health • Competency
Can be lacking of data issues • Leadership
Covering two for analysis. • Enabling policies
reference years is Can mean additional • Management systems/
recommended. Can be infrastructures barangay funds needed for admin and finance
that are not within repairs or maintain the • Knowledge and learning
Findings can be gaps standards. integrity of environment
or “what remains to Can mean more capacity
be done” in attaining Can be lacking in Opportunities are also building needed to
the vision. resources. possible in this column. respond to gaps (in Col. 2)

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 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis
using the Problem-Solution Finding Matrix (PSFM)

Sample Situational Analysis Using the PSFM

Data (From Session IV and gaps in attaining the
vision)
Observed Condition Explanations of gaps, Implications (and/or Organizational Needs
(from CBMS, CDRA) issues and challenges Opportunities) Assessment

Example: SOCIAL Poverty is seen as a major Cycle of poverty will not Barangay procedures for
contributor to issue on break due to lack of the issuance of barangay
Approximately one-third education. education. clearance for business
of the population are need to be simplifiedin
dependents. Expenses for education Poverty may persist due compliant with RA 11032
may be too much for poor to lack of alternatives for
Population growth rate in families. livelihood by the Barangay need to
the affected areas is above fisherfolks and farmers. organize and train
the Municipal average. These are areas within the volunteers for disaster
high susceptibility flood Potential deaths and risk reduction and
INFRA/SOCIAL areas; with an estimated injuries due to lack of management
Approximately 715 flood height of above 1 early warning system.
persons or (178 families) meter. Residents need to be
are exposed to coastal Lack of monitoring may updated about climate
flooding due to poor The estimated likelihood result increased exposure change and trained on
drainage. of occurrence is 10-30 and vulnerability. preparedness in times of
years. disaster..

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 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis
using the Problem-Solution Finding Matrix (PSFM)

Situational Analysis:
Example 1: Transferring readily-available data like CBMS to the PSFM

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 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis
using the Problem-Solution Finding Matrix (PSFM)

Situational Analysis:
Example 2: Transferring readily-available data like CBMS to the PSFM
Situational
Analysis
Observed Condition Explanation Implication Organizatio
(Negative) nal Needs
Assessment
Economic- CBMS Question:
Cycle of
 44% of households What contributes poverty will
to this condition not break due
have income below
to lack of
poverty threshold Few alternative education.
 29% of households livelihood options
have income below Healthier and
food threshold Dependence on smarter
 4% of households palay farming as decisions will
sources of income not be
have experienced
rendered.
food
shortage
 3% of
household
members are
unemployed

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 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis
using the Problem-Solution Finding Matrix (PSFM)
Situational Analysis:
Example 3: Transferring readily-available data like CDRA to the PSFM

Situational Analysis
Observed Condition Explanation Implication (Negative) Positive)
 Approximately 715 persons or Question: Potential deaths and  There’s existing barangay
(178 families) are exposed to What contributes to this condition?
injuries due to lack of resolution on mandatory
coastal flooding.
The area is located along the coast early warning system relocation policy
 Approximately one-third of the
population are dependents. Lack of monitoring may  BDRRMP is on-going
These are areas within the high result increased exposure  Contingency planning is
 Population growth rate in the
susceptibility flood areas; with
affected areas is above the Significant barangay on- going
an estimated flood height of
Municipal average resources in the past will
above 1 meter.
 Around a 60% of are informal be allocated for rescue
settlers are exposed to coastal
The estimated likelihood of and relief.
flooding.
occurrence is 10-30 years.
 Degree of impacts is high.
 Adaptive
FM-LGTDD-10D Capacity
Rev. 00 01/03/2018is Low and
 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis
using the Problem-Solution Finding Matrix (PSFM)

Situational Analysis: Using the Problem-Tree-Analysis

In the absence of a ready data, the

Problem- Tree Analysis (PTA) shall
be used to determine issues in the
community.

The PTA can facilitate the analysis of

the situation if CBMS, CDRA and
other data are not available.

The PTA helps to find solutions by

mapping out the cause and effect
around an issue. Credit: Thakur, Sidharth
https://www.brighthubpm.com/project-
planning
The problem tree analysis can break A sketch of a tree (like shown Figure 10 )
down broad topics into smaller issues can be used. Problem is written on the tree
trunk, the causes along the roots and the
consequences along the branches.

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 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis
using the Problem-Solution Finding Matrix (PSFM)

Situational Analysis: Using the Problem-Tree-Analysis

Credit: Thakur, Sidharth

https://www.brighthubpm.com/project
-planning

A sketch of a tree) can be used.

Problem is written on the tree trunk,
the causes along the roots and the
consequences along the branches. Hypothetical problem tree for a typical urban community with poor
sanitary conditions. For the sake of clarity this representation has
a limited level of detail. Not all potential causes and effects are
shown. Source: UN-Habitat

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 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis
using the Problem-Solution Finding Matrix (PSFM)

Situational Analysis:
Example 4: Transferring problem-tree analysis to the PSFM
Step 5. Situational Analysis (Examples)
Observed Condition Explanations of issues and Implications/Effects Organizational
challenges Needs Assessment
SOCIAL 1. Use of Unsafe Toilet (Dirty, (effects)
Collapsing, Leaking, etc.) a. Mortality anddisease
Core problem: 2. Open Defecation & Flying Toilets b. Badsmells
Poor Sanitary Conditions 3. Poor hygiene practices c. Contaminatedwater
in the Community resources
(immediate cause)
 Reduced productivity
 Higher expense on
 Bad Design and Construction Quality
 No Regular Maintenance health services
 Lacking access to safe toilet  Higher cost for drinking
 Insufficient provision of clean water water supply
 Lacking health and hygiene
awareness  Opportunity for the
barangay to shift its
(secondary cause) interventions to
poverty
-Lacking technical knowledge and
capacity
- Lacking Willingness to Invest in
Sanitation
-Lacking Ability to Pay for Sanitation
-Lacking Access to Safe Toilet
-Poor education system

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 SESSION VI. ANALYZING THE BARANGAY SITUATION – Situation Analysis
using the Problem-Solution Finding Matrix (PSFM)

Workshop:
1. From the data collected and organized in the previous step, analyze the situation.
2. Use the PSFM in organizing the data analysis.
3. Follow the guide questions. You may revise the question according to realities in the your barangay.
4. A separate sheet (word doc is distributed to the participants)

Observed Condition Explanations of gaps, issues Implications (and/or Organizational Needs

and challenges Opportunities) Assessment
SOCIAL Guide Questions: What is going to happen if the gaps What capacities are lacking? Are
Guide Questions are not addressed? resources lacking?
What is the population per
purok? What contributes to this Based on current qualities of the Does the BDC lacking capacities
What’s the male-female ratio? condition? sectors, what would be the potential to implement the PPAs?
Is dependent population high? implications or impacts of the issues
Are data lacking for analysis? to the sectors being analyzed? What knowledge or skills are
How many children in the lacking in performing the tasks
Are basic services and facilities Potential implications or impacts and functions of barangay
barangay aged 0-5 years old died
not within standards? could be: officials?
during the past 12 months?

How many women in the • Increasing incidence of poverty

barangay died during the past • health issues
twelve months due to childbirth • additional barangay funds needed
or pregnancy-related for repairs of infrastructure
complications? Compare across • additional resources maybe
puroks/sitios 1.0 hour needed by the barangays to secure
integrity of environment
• or decrease in barangay revenues,
etc.

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 Thank you
pbmejillano@gmail.com
0917-117-3930
0920-982-3204

Acknowledgments:
Barangay Planning, Presentation (uploaded by julsreyes)
Credits to: google photos and images

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