Meetings Vocabulary: Word Meaning Example Sentence

Meetings Vocabulary
word
part of
speech meaning example sentence
absent not present The vice president

adj is absent due to unforeseen
circumstances.
accomplish succeed in doing We have a lot

verb to accomplish today, so let's
begin.
address deal with; speak on I hope we do not have

verb to address this matter again in
the future.
adjourn close a meeting If there are no further

verb comments, we will adjourn the
meeting here.
agenda list of objectives to cover Please forward the agenda to

noun in a meeting anyone who is speaking at the
meeting.
AGM Annual (yearly) General We always vote for a new

noun(abbr.) Meeting chairperson at the AGM.
allocate assign roles/tasks to I forgot to allocate someone to

word
part of
verb certain people bring refreshments.
AOB Any Other Business The last item on the agenda

noun(abbr.) (unspecified item on is AOB.
agenda)
apologies item on agenda Everyone is present today, so

noun announcing people who we can skip the apologies.
are absent; apologies for
absence
ballot a type of vote, usually in Please fold your ballot in half

noun writing and usually secret before you place it in the box.
board of group of elected members The board of directors meets

directors of an once a month to discuss the
noun organization/company who budget.
meet to make decisions
boardroom a large meeting room, The boardroom is reserved for

noun often has one long table a managers' meeting, so we'll
and many chairs have to meet in the lounge.
brainstorm thinking to gather ideas Let's take a few minutes

verb and brainstorm some ways
that we can cut costs.
word
part of
casting vote deciding vote (usually by The role of treasurer was

noun the chairman) when the decided based on the
votes are otherwise equal chairman's casting vote.
chairperson/ the person who leads or As chair, it is my pleasure to

chair presides at a meeting introduce to you, Mr. Allan
noun Davis.
clarification/ explanation/proof that Before we address this matter,

verification something is I'll need some clarification as
noun true/understood to who was involved.
closing last thoughts spoken in a I just have a few closing

remarks meeting (i.e. reminders, remarks and then you will all
noun thank yous) be free to go.
collaborate work together as a The board fell apart because

verb pair/group the members had
difficulty collaborating.
commence begin We will commence as soon as

verb the last person signs the
attendance sheet.
comment express one's opinions or If you have a comment, please

verb or noun thoughts raise your hand rather than
word
part of
speak out.
conference formal meeting for Before the conference there

noun discussion, esp. a regular will be a private meeting for
one held by an board members only.
organisation
conference telephone meeting Please make sure I have no

call between three or more interruptions while I'm on
noun people in different the conference call.
locations
confidential private; not to be shared Any financial information shared

adjective during this meeting should be
kept confidential.
consensus general agreement If we cannot come to

noun a consensus by the end of the
meeting we will put it to a vote.
deadline due date for completion The deadline for buying tickets
noun to the conference is May 25th.
designate assign If no one volunteers to take the

verb minutes I will be forced
to designate someone.
word
part of
formality a procedure (often Everyone knows who is going to

noun unnecessary) that has to be the next vice president, so
be followed due to a rule this vote is really just
a formality.
grievance complaint The first item on the agenda

noun relates to a grievance reported
by the interns.
guest person who joins the group I am delighted to welcome

speaker in order to share our guest speaker Holly, who
noun information or deliver a is going to be offering some
speech sales pitch tips.
implement make something happen; It's not a question of whether or

verb follow through not we're going to use this idea,
it's whether or not we know
how to implement it.
mandatory required It is mandatory that all supervisors

adjective attend Friday's meeting.
minutes a written record of Before we begin with today's

noun everything said at a meeting, let's quickly review
meeting the minutes from last month.
motion a suggestion put to a The motion to extend store hours
noun vote has been passed.
objectives goals to accomplish I'm pleased that we were able to

noun cover all of the objectives today
within the designated time.
opening chairperson or leader's As I mentioned in my opening

remarks first words at a meeting remarks, we have to clear this
noun (i.e. welcome, room before the end of the hour.
introductions)
overhead machine with a special I'm going to put a pie chart on

projector light that projects a the overhead projector so that
noun document onto a screen everyone can visualize how our
or wall so that all can profits have declined.
see
participant person who attends and Can I have a show of hands of all of
noun joins in on an event those who were participants in last
year's conference?
proxy vote a vote cast by one There must have been one proxy
noun person for or in place of vote because I count twelve ballots
another but only eleven attendees.
punctual on time (not late) Firstly, I want to thank you all for
adjective being punctual despite this early
meeting.
recommend suggest I recommend that you sit closer to
verb the front if you have trouble
hearing.
show of raised hands to express From the show of hands it appears

hands an opinion in a vote that everyone is in favour of taking
noun a short break.
strategy plan to make something We need to come up with

noun work a strategy that will allow us to
have meetings less frequently.
unanimous in complete agreement; The vote was unanimous to cut

adj united in opinion work hours on Fridays.
vote to express (the We need to vote for a new vice

verb or noun expression of) an chairperson now that Jerry is
opinion in a group by retiring.
voice or hand etc
wrap up finish Let's wrap up here so that we can

verb get back to our desks.

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Meetings Vocabulary

absent not present The vice president

accomplish succeed in doing We have a lot

address deal with; speak on I hope we do not have

adjourn close a meeting If there are no further

agenda list of objectives to cover Please forward the agenda to

AGM Annual (yearly) General We always vote for a new

allocate assign roles/tasks to I forgot to allocate someone to

verb certain people bring refreshments.

AOB Any Other Business The last item on the agenda

apologies item on agenda Everyone is present today, so

ballot a type of vote, usually in Please fold your ballot in half

board of group of elected members The board of directors meets

boardroom a large meeting room, The boardroom is reserved for

brainstorm thinking to gather ideas Let's take a few minutes

casting vote deciding vote (usually by The role of treasurer was

chairperson/ the person who leads or As chair, it is my pleasure to

clarification/ explanation/proof that Before we address this matter,

closing last thoughts spoken in a I just have a few closing

collaborate work together as a The board fell apart because

commence begin We will commence as soon as

comment express one's opinions or If you have a comment, please

conference formal meeting for Before the conference there

conference telephone meeting Please make sure I have no

confidential private; not to be shared Any financial information shared

consensus general agreement If we cannot come to

designate assign If no one volunteers to take the

formality a procedure (often Everyone knows who is going to

grievance complaint The first item on the agenda

guest person who joins the group I am delighted to welcome

implement make something happen; It's not a question of whether or

mandatory required It is mandatory that all supervisors

minutes a written record of Before we begin with today's

objectives goals to accomplish I'm pleased that we were able to

opening chairperson or leader's As I mentioned in my opening

overhead machine with a special I'm going to put a pie chart on

show of raised hands to express From the show of hands it appears

strategy plan to make something We need to come up with

unanimous in complete agreement; The vote was unanimous to cut

vote to express (the We need to vote for a new vice

wrap up finish Let's wrap up here so that we can

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