Republic of the Philippines

Region VII, Central Visayas

Department of Education
DIVISION OF. BOHOL
City of Tagbilaran
*#K\
BOHOT

November ll,2019
Division Memorandum
No.524, s. 2o19

TO : Education Program Supervisors

Schools District Supervisors
Elementary and Secondary School Principals
Designated ICT/ EBEIS Coordinators
Ali Other Concerned

DATA GATHERTNG rN THE BASrC EDUCATTON TNFORT4ATTON SYSTEM (BErS) 2019

1. This is to reiterates the deployment of facility in the Basic Education Information System
(BBIS) data gathering for School Year 2019-2O2O.

2. Public Schools District Supewisors are directed to facilitate all public and private schools
including SUCsILUCs in the offline updating/encoding and online uploading of the data
gathered.

3. School Head account in the LIS shall be used to access the BEIS. A1l other information
and instructions are attached in this memorandum for references.

4. For widest dissemination and compliance. Thank you.

/d
. r4- L-d+,rt--4--z-t---/
gliNtto A. DAGATAN Ed D, CESO-V
'/ Schools Division Su;rcrinten aent fi\
,11 ...,.
,,J
 Leamer lnformaiion System

BEIS Uploading: School Profile Facility

SCHOOL PROFILE FACILITY

Afacility that will allow the following:
A. ForSchool
a. Download the appropriate template based on school's COC
b. Upload the downloaded template to submit school profile
B. For Divisions and Regions
a. Monitor schools who have already uploaded their school profile.
C. New form names based on school's COC
a. Public Elementary - GESPv2019.10.31
b. Public Junior High School - GJHSPv2O19.TASL
c. Public Seniar High School - GSHSPv2019.10.31
d. PrivateSchools - PSPv2019.10.31
e. SUC/LUCSchools - S1UCv2019.1O.31

THE GUIDELINES
A. On ly th e School Heod user account wi I be abl e to down load the School
I

Profiletemplateand upload it once it has been accomplished.

B. Only template/s downloaded from the BEIS website can be uploaded.
C. Users can upload their accomplished School Profile template as many
times as needed; however, only data from the latest uploaded version
will be saved in the database.
D. User can change thefile name of the template.
E. Template/s available for downloading will be based on the school's
COCs.

F. Fill in the white ells only.

G. The system wilt allow uploading of template with incomplete data.
Any blank data cells (with numeric value) will be converted to zero (0)
in the database

t
 t:1 \a
1. .,: l
Learner lnformation System

H. Fill out data cells manually.

l. Data cells requiring numericvalues:

a. lnput whole number for data cells requiring whole number.

Example: Age profile.

Gi"d. ll ftrlle I: TOI

,lg6 ..--i]*-i
5:;5F 1: : .10
ii ilo
ll 4lo
!lo
ir
t9 :Ju
iii slrr
11
'lt
rID
:lo

-': 3 :bc!: (lo

IOI-TL 6fi ! ll 0 orl!

b. lnput decimal qumbers for data cells requiring decimal

nurnbers. Example: Amount
Tablr I,l. ][OBE ,ILLO{'.1TI05. IIILIL{ilG){ "{\D LIQIIDATIO-\
IiRCI-lI J.L\1J|RY :CI1E I0 Sf (rtlIBtR :0r8

"linirlrgrtrrrre rrld Ollrer Op*rarrrry Erp*rtrcr f"UOOEt i.: ths

liluat*C rqai,l :tr pul,!i: :i*m.;nlaq.' acd i+lc.trCzry- *thrs!: rh.qr :an
t'* lperil on actir"it!*l *d. **lel-.ili*r ii.*. ri*lrriii-::,. and ';rtr$', :b&i
iupF*r: l:arni*g FrcEra$:E arrd. h:ip maurr*u a ai* and h*al*:.;
;*r'ir*um*tt in r,ihoris.
-lfflOf -{I}srnnar . r*;'*rl rc itt -"IOOE pri'rid+J, :*r rh* pt*ric.,u:
:il;.nl;**at.

-IJOOE { rrli;nnem - rrier: r* ;h*amm*.1 *.: -t ICIOE u:iii-z*d ir,er i}:*

]. :OOE eiis:ar itn r-i ik* pr*'.'icri i:*ri v=.ar.

.ltrOSEliqrrfdnrio* - r;:;rl r+ ih-. au+urs ;: -1'jSOi li,ruid,ai*C ircm

:h* -""iO*E u:ii.ized r*rs lh* ltl$*E ali.l"celiur +: :h* prt:.ieui :1i:a!.
l;*ar

2
 ' ''':l:"t:1'"
Leamer lnlormation System

J. Checkboxes options:
a. Any checkbox options where "Yes" and "No" options were both
selected, this will be considered as "Yes"

i:
-fu'a thu* int*m*t s.n'tit prcrid.ers in the aree': E i'ut E 5'

b. For checkbox options with related data fields, if "Yes" is

selected, related field/s must be filled in with value greater than
0.
Bor 1, Lt.tHI-[i(' .{t il&] lttt it.{[] StiSIS]. 51':{I9-:trll
fPleme 5rr,otrrle

i 3o';rru cunduer L.tC ,hlsisn s in r.'rru sihcsl E 1'a: EIo

lf i-eE. rndicarr the ru:mb*
':f
i--{C lession s rondurted:

1,a. Condurtrdlssr ST lilg-:tlt ]

tr"L. ?tanardrcbe condurtedthis Si l*:*-:gll

c. lf both "Yes" and "No" options are not selected, this will be
treated automatically as "No"
Eo:E L -{CilO]i Rf S[..|RCII. SY :U}.9-:0:0
ide

1. ]o r:ou cotrducr l"itiotr fr.+s:atrir in y,'orrr school: n Tes E 5o

YT+s. urdiiare tlrr nrrtbtr af -{rtisn S"e:earch conduired-
1.a. Comgleredlast $1. ltl$-li!,
i.b. iln-going

1.*. Is ba rcndulted
rll

3
 Leamer lnformation Sysiem

K. Dates can be inputted as text (i.e., Oct. 30,2AL9 ar tOlSO/zA79, LA

30 2019)

L. Observe validation on data cells. Example:

Table Remarks

Schlnfo School lD inputted in the

template will be check based on the
School lD associated in the user
account.

Table 6 (GESP Form) Number of classes should be less

than the total enrolment.
Table 4 (GJHSP Form)

Table 14 (GESP Form) Column 12 rnust tally in entries in

Column 2
Table 12 (GJHSP
Form)

4
 tL I
Learner lnformation System

THE PROCESS
1. Go to BEIS website http://beis.deped.govphl and log in using the
LIS School Head account.

Please sign in

Forgotpasswcrd?
Fu cks advisss ra$ffit Sriocl l'lsad or 6asign6led
ed$oLs$E{'la*l*nksalortr.€3e*psrsrord. Fo,
sd$d he.d6 reqrr€H &vism PlarlirE Offcer to
r€6a*Ea+siff*.

2. Clickthe UPLOAD tab.

rur*iai
..,m*a

Dcvrnioad Curient llssEn

Chocre Fiie T* Uplead

r. :.)- lir all, l':il i:l',li1i:i,li": "iti i:., .:'

3. Download the School Profile template/s

5
 .:

Learner lnformation System

::', ' ! .. _.,',i '1, 1 .., i !, rit j- 'i - ;:,.:jij

# School Profila 'l Dslvnload Current Version

.

I Govemment Elementary School Profile

2 Government Junior High School Profile

3 Govemment Senior High School Profrle

4. Accomplish the downloaded template

tS' *"G.oi*ir'-i,.rt 'r-,

{a.@&t4w@tu *..D@!b
6(l r r,r.\:l{f.\'r.9r,\?ojt .itIl6}t -t{ H a 0 L t s lI T I P & o r IL r
:\!;xi iiilcs'!

t1 #!dr: l,\-ai8trr !{+

- w;w-- --,k --' +Va;

Pi... ;nti, ., n ;.. t n.7a n

C ra lr!,rl{*nri.u :rL?.al rP}.:ri,-i, ..: rii,r:. :i:J.-.i l

Ll,n i6F.6u.ur!!ri!t,5i: i*a\n{r.snt' rr!". tt."",,1,*I*-*

fafut ltu rtdtad*bt

5. Click the School Profile button to search for the file to be

uploaded.

6
 S
Learner lnlormation System

l:iii
:r:'' ::
:i:r,.irrri
:i.tir'ti: l
M6o6rd rr.ri{i*{::. [*xrEat Tstolhl

Iat ri)jiii:;

Downlad Curent Vergion

iiaj. ilitji-r,tii t,)ai.;,.l,rJi:'a ":r::,.', ,':, 4:

6. Click the UPLOAD NOW button

ii:;,11;;;;i::;g
!€6irbd r.ii*f_i*{.1! Rargae T{ioiial

l.r -illrlii:

Dovrnload Current Ver5icn

Choose Fi{e To Uplo*d

,ra:,ti:ri::rii:ril df( !jiar;lii ic it:( ?icri t;.e:

7
 Leamer lnformation System

lf there are errors found in the uploaded template:

a. A notification message will be displayed: "Error(s) found.

Please checkthe errorsfrom thetable belou/'.

&q i& Sliil*r6

:t;,:;ll:,':.1- :r,iD:t ! iirniiir(;'i

a.j,!'1,:,!J! ri.r:,i,

l'ffi{*!*ts*#iffi StF$Ms&?s}a*3!.k
z G@|@l#ftlrrMffi *{,{l@fttftrr41i.}&
!aor!,Mlkt6ffiH* S@.WWi$19ta!1e {if !r;lPioad
Cn@*
gddft srBhs6ee.@d{d6d kas44*sfr rsksbfi @Esa(

ryw
Tnfiqiart tiqCAS it,.r.rt t:,1

b. A table (TEMPLATE ERRORS) will be displayed to list the

errors found in the uploaded template.
.lr.* .tqE: ,.^.. !

svff tsrEtsryFFld &&tdsg{e

: 8€lMEMylMHtb 6l]M#ffP.16r6.D31s
t M.l&Bswihfia .ofcswt;s*iri*x1{3.irs
, tuillrytucrH*rd{orffi stuvM€&&ir1!tG.*.ds ahffis File 1! t SJuaC
sildesqklsldsrdffisl. PlsarehFE$ila gbrsmEFd

-
@
. M hffiva.
I * d Nriv&w t{Er6 trff ; !ni!a 9:r&11 il

8
 Learner lnformation System

lf the uploaded template has no errors, a"School ProfileSuccessfully

uploaded" notification message will be displayed.

il&ft t,l,ie, H& i&iiqJ

Cupto*c
sf +:rrolf
?$1 s$od tue Tssr*6i
t SahElFiltta Mo.aAmilr&.d.r
I €dFry*rrBinBt{yg.ibd&o&e 9grs,l8la€$iF}ifr*}$.?1rl,n
?'6odenr6t*{t&ili$1$de[&!if. gsssnl#dffi]*8t$?l1g.r6j!!.rl8r
: .effimtn9&:h.Htjhsqlrlofib &81*:tedcs:s*1s1$31r6 S**ew fi,* Ts !,rtlicdd
sipatteaflr$f,dtt6ttoq*n! idd i}mi&*t. Pk.s ffiv0s ed qtod b tu en p@t

ffi
7. Ta view/download the uploaded template/s, click the Dashboard
tab. Then click the template's name under School Profile column.

3
Sthool Pref.les Upls*ded

: l:rcor i.[i:. at rirdro rhkst $-ao l'edr,

m1Em8 2014ffiF1?p m5 mr*tG1607$61 ?$?75

1g19.?tt0 20\9.r+3r@3??t n*5 ?01910.t10*s236

t€ls.2sm ati.toJt ml6 nri ffi toJ &321

School can no longer upload the school profile template/s once

has been validated by the Division Planning Officer (DPO).

3
$chert f roilsi l^i{i{sedffl

ri tN?i Frorrl fr rthdad& qdddQ tldrd6t r&@8,

?s!*?sro ,$qlneB1237 /t211 q4r! /s??5
'S419.1l
?cl$?{ao ?0!9-1*.31C?r!::2 \WA A11rS31**.6
a1*2S2' :Olq,rsgr0t$,ro 1&15 S14103rfi{3o

For reversion request, kindly contact your respective DPO.