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    Ebeis Tutorial

    Uploaded by

    Dennis Reyes
    The document provides guidelines for uploading a school profile to the BEIS website. Only the school head can download and upload the profile template. Users can upload the template multiple times but only the latest version will be saved. The template must be filled out manually without copy/paste functions and adhere to formatting guidelines for fields like numbers, dates, and checkboxes. Errors will be displayed if the upload fails validation.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Ebeis Tutorial

    Uploaded by

    Dennis Reyes
    42 views8 pages
    The document provides guidelines for uploading a school profile to the BEIS website. Only the school head can download and upload the profile template. Users can upload the template multiple times but only the latest version will be saved. The template must be filled out manually without copy/paste functions and adhere to formatting guidelines for fields like numbers, dates, and checkboxes. Errors will be displayed if the upload fails validation.

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    ebeis tutorial

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    The document provides guidelines for uploading a school profile to the BEIS website. Only the school head can download and upload the profile template. Users can upload the template multiple times but only the latest version will be saved. The template must be filled out manually without copy/paste functions and adhere to formatting guidelines for fields like numbers, dates, and checkboxes. Errors will be displayed if the upload fails validation.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    42 views8 pages

    Ebeis Tutorial

    Uploaded by

    Dennis Reyes
    The document provides guidelines for uploading a school profile to the BEIS website. Only the school head can download and upload the profile template. Users can upload the template multiple times but only the latest version will be saved. The template must be filled out manually without copy/paste functions and adhere to formatting guidelines for fields like numbers, dates, and checkboxes. Errors will be displayed if the upload fails validation.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 8

    BEIS Uploading of School Profile

    Please read the following important guidelines:


     Only the School Head user account will be able to download the School Profile
    template and upload it once it has been accomplished.

     Only template/s downloaded from the BEIS website can be uploaded.

     Users can upload their accomplished School Profile template as many times as
    needed; however, only data from the latest uploaded version will be saved in the
    database.

     User can change the file name of the template.

     Template/s available for downloading will be based the school’s COCs.

     You are only required to fill in white cells.

     The system will still allow uploading of the template with incomplete data. Any blank
    data cells (with numeric value) will be converted to zero (0) in the database.

     Fill out all data cells manually. Do not use copy and paste, cut and paste, and most
    especially, drag and drop.

     For data cells requiring numeric values:

    o Input whole number for data cells requiring whole numbers.


    o Input decimal numbers for data cells requiring decimal numbers.

     For checkboxes options:

    o Any checkbox option where “Yes” and “No” options were both selected,
    this will be considered as a “YES”.

    1
    o For checkbox options with related data fields, if “Yes” is selected, related
    field/s must be filled in with value greater than 0.

    o If both “Yes” and “No” options are not selected, this will be treated automatically
    as a “NO”.

     Dates can be inputted as text (i.e., Oct 5, 2018 or 10/05/2018 or 10 05 2018).

    2
     Observe validations on data cells.
    Sample of validation:

    Table Remarks

    SchInfo School ID inputted in the template will be check based


    on the School ID associated in the user account.
    Table 6 (GESP Form) Number of classes should be less than the total
    Table 4 (GJHSP Form) enrolment.
    Table 14 (GESP Form) Column 12 must tally in entries in Column 2
    Table 12 (GJHSP Form)

     The following versions should be downloaded and uploaded in the facility:


    School Form Version
    Government Elementary School Profile GESPv2018.10.24
    Government Junior High School Profile GJHSPv2018.10.24
    Government Senior High School Profile GSHSPv2018.10.24

    3
    Here are the steps on how to use this facility:

    1. Login to http://beis.deped.gov.ph using School Head Account.

    2. Click on the Basic Education Information System link under Deped


    Apps group panel.

    3. Click the Upload tab.

    4
    4. Download the School Profile template/s by clicking the respective link.

    5. Accomplished the downloaded template/s.

    6. Click the School Profile button to search for the file to be uploaded.

    5
    7. Click the Upload Now button.

     If there are errors found in the uploaded template:

    o An “Error(s) found. Please check the errors from the table below.”
    notification message will be displayed.

    6
    o A table (TEMPLATE ERRORS) will be displayed to list the errors
    found in the uploaded template.

     If the uploaded template has no errors, a “School Profile


    Successfully uploaded” notification message will be displayed.

    7
    8. To view/download the uploaded template/s, click the Dashboard tab.
    Then, click the template’s name under School Profile column.

    Note:
    School can no longer upload the school profile template/s once it
    has been validated by the Division Planning Officer (DPO).

    However, you may request for a reversion to your Division Planning


    Officer.

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