GROUP II

CAVIENTE, CLAE-ANNE
DELA ROSA, LUCKY DAISYRIE
EBORA, ROSELLE
GONZAGA, MIA
ILAGAN, QUEENIE
JESUSCO, EVAN
LAJOS, MARICAR
July 10, 2018

Ms. Marie – Joyce Co Yu

President AFFI

Dear Ms. Co – Yu,

We are glad to know your objectives to our Filipino Franchisees in the country. Eventfinity
is one of the most trusted event companies in the Philippines our company provides
affordable and presentable events that will cater the needs of your beloved guests and
speakers. Our company has an affiliation with some of the distinguished caterer in the
country. Moreover, Eventfinity successfully managed an event likes 2nd Entrepreneurship
Congress of Mr. Carl Balita and 34th National Business Association Conference of Sen.
Bam Aquino.

In line with this our company would like to present an event proposal to your upcoming
1st Franchisees Conference with the theme: “Turning Your Franchise Investment to Success”
on September 30, 2018 at World Trade Center.

Attached here is the Event Proposal of Eventfinity.

We are happy to seek for your feedback

Thank you and more power!

Sincerely Yours,
Eventfinity
 Company Background

Driven by our passion for business and events management we engaged

ourselves in events planning industry together as freelancers and later on established
Eventfinity.

Established on the 4th day of July 2018, along with our talent and certified skills
gained from our Events Planning Training. As full-time event planner we made sure to
handle events simultaneously without sacrificing the quality of its service.

Equipped with our expertise, passion, purpose and productivity, clients were confident
and assured to have an organized and stress-free celebration. Through our innovative
and relevant ideas collaborated with the latest technology in events management
industry we will not only bring you a memorable event but also an event that will surely
define infinity. As event planners, we offer complete events planning and management
solutions ranging from theme events, debut, weddings and conferences.

2nd floor, Citiwalk Bldg., Tanauan City, Batangas

(043) 778-1234 and 0915-777-777

eventfinity@gmail.com

facebook.com/eventfinity

@eventfinity
Vision
To become the leading and most sought after event planner in the city by year
2023 that constantly provides outstanding quality of service to their loyal and future
clients.

Mission
To provide the finest value to all our stakeholders. Therefore, we totally commit
ourselves to excellence as we give every guest the right to experience and enjoy an
event that is memorable without sacrificing the quality of service

Core Values
• Character
• Commitment
• Consistency
• Customer-Focus
• Change-adept

Services
 Product Launching
 Corporate Events/Team Building
 Weddings/Birthdays and other special/theme events
 ORGANIZATIONAL CHART

CLAE-ANNE CAVIENTE
EVENT MANAGER

EVAN JESUSCO
QUEENIE ILAGAN
EVENT COORDINATORS

ROSELLE EBORA MIA GONZAGA LUCKY DAISYRIE DELA ROSA MARICAR LAJOS
TECHNICAL COORDINATOR LOGISTICS ACCOUNTING AND FINANCE SALES AND
COORDINATOR COORDINATOR MARKETING
COORDINATOR
LIGHTS &
SOUND PURCHASING PROMOTER
PERSONNEL STAFF BOOKKEEPER

PHOTOGRAPHERS

DRIVERS
SOCIAL MEDIA
SPECIALISTS
SECURITY

GRAPHIC ARTIST
 EVENT CONCEPT

The 1st Franchise Conference aims to promote responsible micro, small and medium

enterprise business through franchising by providing technical know-how about running their

own franchise. Also the conference seeks to provide learning opportunities as they listen to other

franchisees talk about their successes as well as their challenges.

The Association of Filipino Franchisees, Inc. with the theme “Turning Your Franchise

Investment to Success”, invites interested and aspiring investors, businessmen and entrepreneurs

to be part of Association of Filipino Franchisees, Inc. 1st Franchisees Conference. This will be held

at the World Trade Center on September 30, 2017 from 9:00 am to 5:00 pm. Registration starts at

7:00 am to 8:30 am. Registration fee is two thousand pesos (P 2,000.00) for the participants and

thirty thousand pesos (P 30,000.00) each for the gold sponsors. Deadline of confirmation and

payment is on or before August 5, 2018. A chance of learning and winning raffle prizes awaits

you!
Objectives

1. To develop synergy and networking franchisees.

2. To promote responsible micro, small and medium enterprise business through

franchising.

3. To assist the franchisees to manage their own franchise branches.

Action Plan

1. By combining and interacting with the diverse franchisees to produce a great

output and product in order to give a complete customer satisfaction.

2. By assigning a convincing communicator to endorse and advertise the business.

3. By attending training and seminars in order to be more responsible and familiar to

the business. So that they will become aware on what will happen inside and outside
the industry.

Venue/Time/Marketing

The conference will be held at the World Trade Center starting from 9:00 am to
5:00 pm. Registration will start at exactly 7:00 am to 8:30 am. Promoting the conference
to the participants and sponsors will be consigned through the use of:

 Traditional Media
 Tarpaulins that will be posted on high-traffic areas
 Newspaper Ad with event details (Manila Bulletin/Philippine Daily Inquirer)

 Social Media
 E-mail, Facebook, Twitter - invitation and program will be sent to the participants
and will be posted on Eventfinity Social Media Accounts with proper use of Official
Event Hashtags
 1st Franchisees’ Conference of Association of Filipino Franchisees, Inc.
“Turning Your Franchise Investment to Success”
World Trade Center
September 30, 2018
9:00am - 5:00pm

I. Pre-Program

7:00 – 8:30 Registration Registration Committee

8:31 - 8:39 Settling of Guests Usherettes of Eventfinity
8:40 – 9:00 AM Snacks Food Committee

II. Program Proper

9:01 – 9:04 National Anthem Lucky Daisyrie Dela Rosa

Member, Program Committee

9:05 – 9:08 Invocation Roselle Ebora

Member, Program Committee

9:09 – 9:14 Welcome Address Clae-Anne Caviente

Master of Ceremony

9:15 – 9:30 Opening Remarks Jelyn A. Cheung

AFFI Corporate Secretary,
Vice President of Aquasuisse

9:31 – 10:30 Basics of Franchising Rio Ilao

CEO, Simple Technologies
and Mobile Optima
10:31 -10:43 Open Forum

10:44 –10:47 Awarding of Plaque and Token of Appreciation Melissa Gonzales

AFFI Secretariat,
Communications

10:48 - 11:48 International Franchisees Benchmarks For Success Carson Tan

President, AQUABEST
11:49 - 12:00 Open Forum
12:01 - 12:04 Awarding of Plaque and Token of Appreciation Rafael Canare
AFFI Secretariat,
Advocacy Consultant
12:05 -1:05 Lunch Break
1:06 - 2:06 Food Cart Franchise Business Teresita L. NganTian
AFFI Director,
President of Lotza Pizza
2:07 - 2:19 Open Forum
2:20 - 2:23 Awarding of Plaque and Token of Appreciation Marimar Cervantes
AFFI Secretariat, Finance Officer

2:24 – 2:54 1st Raffle Draw Event Sponsors Batch 1

 2:55 – 3:15 PM Snacks
3:15 – 4:15 4th Talk; How to Franchise Your Business Ricardo Cuna
AFFI Treasurer,
President of Peanut World
4:16 – 4:28 Open Forum
4:29 – 4:32 Awarding of Plaque and Token of Appreciation Jakeson Canales
AFFI Secretariat, Liason officer
4:33 - 4:44 2nd Raffle Draw Event Sponsors Batch 2
4:45 – 5:00 Closing Remarks Edgardo P. Paras
AFFI Auditor,
President of Paras Alter Station

Clae-Anne Caviente
Master of Ceremony

SITE MAP

from Sofitel Manila to World Trade Center from SM Mall of Asia to World Trade Center
Venue Lay-out
Function Halls 1, 2 & 3
 Budget Proposal

Budget (2,000 x 200 and 30,000 x 20) 1,000,000

Venue (World Trade Center Function Halls 1, 2 and 3) 54,000

Supplies
Certificates for Attendees (@10 x 200) 2,000
Convention Souveniers
Frisbee Fan (@10 each x 225) 2,250
Notebooks (@100 each x 204) 20,400
Pen (@10 each x 250) 2,500
Tumbler (@100 each x204) 20,400
Ecobag (@10 each x 204) 2,040
Giveaway tag(@5 each x 204) 1,020

Speakers’ Honorarium (10,000 x 4) 40,000

Plaque of Appreciation (700x4) 3,500
Transportation for Speakers (Back and Forth) 4,000

Josiahs Catering Inc.

Inclusions: Food (₱ 350.00/pax x 250)
87,500
AM SNACKS
Hashbrown
Scrambled Egg with Bacon
1 Butterscotch
1 Banana
Coffee/Hot Choco
Purified Water

BUFFET LUNCH
Steamed Rice
Mixed Veggies
Beef Broccoli
Pork Terriyaki
Chicken Cordon Bleu with Cheese Sauce
Fish Fillet with Sweet & Sour Dip
Fresh Fruits (Watermelon,Mango,Banana)
Oriental Soup
Coffee Jelly
Refillable Iced Tea
Purified Water

PM SNACKS
Cheesy Lasagna with Garlic Sticks
1 Brownie
Free Flowing Coffee
Iced Tea
Purified Water

Venue and Stage Set- up 15,000

With Tables and Chairs
Excellence Pro Lights and Sounds Rental Service 30,000
Inclusions: LED Wall (15,000)
Wireless Microphones (10)
Microphone Stand
Sound System Controller (Laptop,Equalizer,Amplifier,Mixer)
Sound System
2 Monitors
2 Mid High Speakers
2 Sub Hoofer Speaker
Documentation
Joel Aragones Photography 35,000
Photo & Video Coverage (with Live Feed)
Photobooth

Marketing Expenses
Invitation/Program (@50each x 200) 10,000
2x4ft Tarpaulins (@180 each x10) 1,800
Drop down Tarpaulin with Stand 2x6ft (1,900x3) 5,700
Full Color Newspaper Ad 1/32 (9,130 per day x 4) 36,520

Communication Expenses
Load Allowance (350/head x 3 months) 7,350
Unlimited Calls and Text with Data
SUBTOTAL 380,980
Planner Professional Fee (15%) 57,147
Incidential Fund ( 10% ) 38,098
TOTAL 476,225

NET Profit : 523,775

MARKETING AND ADVERTISING MATERIALS
CONFERENCE SOUVENIR KIT
 CERTIFICATE AND PLAQUE

menu
 SAMPLE MENU

AM SNACKS

SCRAMBLED EGGS WITH BACON AND HASHBROWN.

1 BANANA, COFFEE/HOT CHOCO, PURIFIED DRINKING WATER

PM SNACKS

CHEESY LASAGNA WITH GARLIC STICKS. 1 BROWNIE COFFEE/ICED

TEA AND PURIFIED DRINKING WATER
Steamed Rice, Mixed Veggies, Beef Broccoli, Pork Terriyaki, Chicken
Cordon Bleu with Cheese Sauce
Fish Fillet with Sweet & Sour Dip, Fresh Fruits
(Watermelon,Mango,Banana), Oriental Soup,Coffee Jelly
Refillable Iced Tea, Purified Water
 Event Time Frame
EVENT TIME FRAME
DATE ACTIVITY PERSON-IN-CHARGE CHECKLIST

16-Jul General Meeting Event Team Notebook, Pen, Documents, Agenda

17-Jul Preparation of Necessary documents/Paper Works Event Team Laptop, Desk Top, Printer, Bond Paper, Ink, Internet
18-Jul Sending Letter of Intent Event Team Letter of Intent
19-Jul Scouting for Venue Event Manager Venue List
19-Jul Project Proposal Event Manager/Client Proposed Plan
23-Jul Project Approval Event Manager/Client Proposed Plan
24-Jul Preparation of Financial Plan Event Manager/Client Contract, Pen
25-Jul Event Contract Signing Event Manager/Client Laptop, Desk Top, Printer, Bond Paper, Ink
26-Jul Looking for Possible Sponsors Event Team Internet, Sponsorship Letter
26-Jul Sending of Sponsorship Letter Event Team Sponsorship Letter
26-Jul Looking for Guests Speakers Event Team Internet, Invitation Letter
26-Jul Sending invitation Letters to Guests Speakers Event Team Invitation Letter
27-Jul Sounds & Lights Canvass Event Team Internet, paper & pen
27-Jul Meeting with the Guests Speaker Event Manager/Client Agenda, Laptop, pen, Paper
27-Jul Final List of Sponsors Event Manager/Client Laptop, Desk Top, Printer, Bond Paper, Ink, Internet
27-Jul Preparation of Program Flow Event Manager/Client Laptop, Desk Top, Printer, Bond Paper, Ink
27-Jul Meeting with Partners (Lights & Sounds/Plaques) Event Manager/Client Agenda, Laptop, pen, Paper
30-Jul Sending of Programme to all Participants Event Team Programme
30-Jul Meeting with the client Event Manager/Client Agenda, Laptop, pen, Paper
24-Sep Final Meeting with the client Event Manager/Client Agenda, Laptop, pen, Paper
28-Sep Final Meeting with the team Event Team Notebook, Pen, Documents, Agenda
30-Sep Event Proper Event Team Sounds & Lights,Projectors/screen, Plaques, USB, Laptops,
 Contract

Planner: Eventfinity
Client: Association of Filipino Franchisees, Inc.
Event: 1st Franchisees Conference
Theme: Turning Your Franchise Investment to Success
Venue: World Trade Center
Date: September 30, 2018
Time: 9:00am-5:00pm
No. of Participants: 200pax

This contract for event planning services is being entered into by Eventfinity, to be
referred as the EVENT PLANNERS hereafter; and the ASSOCIATION OF FILIPINO
FRANCHISEES, INC., to be referred as the CLIENT hereafter in the contract.

This contract comes to effect on the date of signing . The contract binds the PLANNERS
to serve the CLIENTS on September 30, 2018.

Terms and Conditions of the Contract:

PAYMENT

A non-refundable and non-transferrable fee of 75% of the total amount of the contract package is
required upon contract signing and can be paid only in cash. The other 25% full payment of the total
amount of contract package shall be made within FOURTEEN (14) DAYS prior to the event thru cash or
bank deposit. Only 50% of the Total amount of the Stated Contingency Fund is refundable by the client.

Note: For fortuitous events or force majeure or acts of God, Eventfinity reserves the right to forfeit the 50%
down payment to its favor.

In the event of non-payment, Eventfinity retains the right to collect all the necessary payments
from the client using all legal and permissible means. Client will be responsible for all damages, court fees,
legal fees, and collection costs incurred by Eventfinity.

Conference Fee. The client shall pay an amount of Two Thousand Pesos (PHP 2,000.00), VAT inclusive.
Fees shall be based on the actual number of attendees and sponsors but cannot be lower than the
required minimum number of Two Hundred (200) participants and (20) sponsors or equivalent to
minimum amount of One Million Pesos (Php 1,000,000.00).
Payment Details - Client shall remit payment to Eventfinity by depositing to the following account:

Account Name: Eventfinity Events

BPI Peso Savings Account No: 9050 3111 99
Tanauan Branch

Client shall provide Eventfinity with the deposit slip indicating Client’s company name through fax at +63
2 899-89999; 822-2222; 759-4444 or email a scanned copy through eventfinity@gmail.com.

RELATIONSHIP OF THE PARTIES

To make the event a success, we do have tie up partners for different kinds of suppliers needed for the
event. The parties acknowledge and agree that the services performed by the Event Planner, sub-
contractors, or agents shall be as an independent contractor and that nothing in this Agreement shall be
deemed to constitute a partnership, joint venture, or otherwise between the parties.

The client is forbidden to directly contact the suppliers that are provided by the Event’s Planner to avoid
miscommunication between parties.

IMPORTANT MATTERS

1. Eventfinity represents and warrants to Client that it has the experience and ability to perform the
services required by this Agreement; that it will perform said services in a professional, competent and
timely manner; that it has the power to enter into and perform this Agreement; and that its performance
of this Agreement shall not infringe upon or violate the rights of any third party. However, Client will not
determine or exercise control as to general procedures or formats necessary to have these services meet
Client's satisfaction.

2. It is agreed to that Client will take reasonable steps to protect Eventfinity’s personnel and equipment
during the contracted period. In the event of injuries or damages resulting from insufficient protection on
Client’s part, Client will be responsible for paying for all of Eventfinity’s resulting costs (including, but not
limited to, insurance deductibles, medical treatment) that are not reimbursed by insurance.

3. This agreement cannot be canceled after signing the contract. If cancellation is initiated by the Client
and agreed to by Eventfinity (through another signed written agreement only), Client will be required to
pay any unrecoverable costs already incurred by Eventfinity (but not more than the total fee agreed
upon).

4. Client shall pay any additional charges imposed by the venue and other suppliers if it exceeds the
allotted contingency fund. These charges may include, but are not limited to, parking, electricity charge,
corkage fees, etc.

5. Client is not allowed to transfer this contract to any other party without written and signed consent of
Eventfinity therefore, any changes will not be entertained without approval of both parties.

6. This agreement is not binding until received and signed by both parties. Any changes must be written
and signed by both parties. Oral agreements are non-binding. The latest contract supersedes all previous
contracts between the Client and Eventfinity.
 If any clause in this Agreement is found to be unenforceable by a court of law, the rest of this Agreement
shall remain in full force and effect.

7. Inclusions and exclusions of services were clearly discussed (in written and oral) by Eventfinity and the
client before signing the contract.

8. Eventfinity may elect not to exercise rights specified in this agreement. By doing so, Eventfinity does not
waive their right to exercise those rights at a future date.

FINANCIAL SUMMARY BREAKDOWN OF THE CHOSEN PACKAGE

Venue (World Trade Center Function Halls 1, 2 and 3) 54,000

Supplies
Certificates for Attendees (@10 x 200) 2,000
Convention Souveniers
Frisbee Fan (@10 each x 225) 2,250
Notebooks (@100 each x 204) 20,400
Pen (@10 each x 250) 2,500
Tumbler (@100 each x204) 20,400
Ecobag (@10 each x 204) 2,040
Giveaway tag(@5 each x 204) 1,020

Speakers’ Honorarium (10,000 x 4) 40,000

Plaque of Appreciation (700x4) 3,500
Transportation for Speakers (Back and Forth) 4,000

Josiahs Catering Inc.

Inclusions: Food (₱ 350.00/pax x 250)
87,500
AM SNACKS
Hashbrown
Scrambled Egg with Bacon
1 Butterscotch
1 Banana
Coffee/Hot Choco
Purified Water

BUFFET LUNCH
Steamed Rice
Mixed Veggies
Beef Broccoli
Pork Terriyaki
Chicken Cordon Bleu with Cheese Sauce
Fish Fillet with Sweet & Sour Dip
Fresh Fruits (Watermelon,Mango,Banana)
Oriental Soup
Coffee Jelly
Refillable Iced Tea
Purified Water

PM SNACKS
Cheesy Lasagna with Garlic Sticks
1 Brownie
Free Flowing Coffee
 Iced Tea
Purified Water

Venue and Stage Set- up 15,000

With Tables and Chairs

Excellence Pro Lights and Sounds Rental Service 30,000

Inclusions: LED Wall (15,000)
Wireless Microphones (10)
Microphone Stand
Sound System Controller (Laptop,Equalizer,Amplifier,Mixer)
Sound System
2 Monitors
2 Mid High Speakers
2 Sub Hoofer Speaker
Documentation
Joel Aragones Photography 35,000
Photo & Video Coverage (with Live Feed)
Photobooth

Marketing Expenses
Invitation/Program (@50each x 200) 10,000
2x4ft Tarpaulins (@180 each x10) 1,800
Drop down Tarpaulin with Stand 2x6ft (1,900x3) 5,700
Full Color Newspaper Ad 1/32 (9,130 per day x 4) 36,520

Communication Expenses
Load Allowance (350/head x 3 months) 7,350
Unlimited Calls and Text with Data
SUBTOTAL 380,980
Planner Professional Fee (15%) 57,147
Contingency Fund ( 10% ) 38,098
TOTAL 476,225

NET Profit : 523,775

I/WE HAVE READ AND UNDERSTAND THIS AGREEMENT, AND I/WE ACCEPT AND AGREE TO ALL OF ITS
TERMS AND CONDITIONS. I/WE ENTER INTO THIS AGREEMENT VOLUNTARILY, WITH FULL KNOWLEDGE OF
ITS EFFECT.

Signed By:

_______________________
SIGNATURE OVER PRINTED NAME AND DESIGNATION ______________________________________
SIGNATURE OVER PRINTED NAME AND DESIGNATION

Eventfinity Association of Filipino Franchisees, Inc.

_____________________
Date & Time