HAFFA DG Seminar-V2

DG / Lithium Battery
Acceptance Flow
DG Acceptance
CTO AcceptanceFlowchart
Process for DG (Including Lithium Battery Section IA/IB)
Shipper / Agent CTO / GHA / Airline’s Office Remarks/ Requirements

Shipment (CTO) Agents should provide MAWB
Pre-booking request information no., DG class, dimension,
Timeslot/ truck dock
(Optional/subject to quantity and estimated arrival
Arrangement
airline agreement) time to CTO / GHA / Airline’s
Office
(GHA / Airline’s Office) Document (details refer to IATA
Arrive assigned truck Check if documents and DGR):
dock & provide cargo comply with IATA 1. DGD
documents to DG DGR and airline 2. Air Waybill
counter N requirements 3. Supporting doc. (If required)
Y Cargo (details refer to IATA DGR):

Reject Cargo with 1. Package(s)
reason mentioned 2. Marks
at DG checklist 3. Labels
Sign and chop on DG
Rectify reject reason checklist; return the
** Other requirement listed in IATA
original/copied DG
DGR and/or airlines to be fulfilled
checklist to agent
(CTO)
Complete AWB based RCL/mRCL/eRCL Weigh and measure
RCL /mRCL / eRCL ,
on RCL info., submit dimensions. Issue
Completed AWB & checked DG
AWB & checked DG RCL/mRCL/eRCL
AWB and DG documents
documents to CTO / according to cargo
document
GHA / Airline’s Office acceptance process
DG Acceptance

Arrangement
Office

Sign and chop on DG
original/copied DG
checklist to agent
(CTO)
RCL /mRCL / eRCL ,
document
DG Acceptance

Arrangement
Office

Sign and chop on DG
original/copied DG
checklist to agent
(CTO)
RCL /mRCL / eRCL ,
document
DG Acceptance

Arrangement
Office

Sign and chop on DG
original/copied DG
checklist to agent
(CTO)
RCL /mRCL / eRCL ,
document
DG Acceptance

Arrangement
Office

Sign and chop on DG
original/copied DG
checklist to agent
(CTO)
RCL /mRCL / eRCL ,
document
CTO Acceptance process for Section II Lithium Battery (Not required DGD)

Shipment (CTO)
Pre-booking request information Agents should provide MAWB
(Optional/subject to Timeslot/ truck dock number, dimension, quantity
airline agreement) Arrangement and estimated arrival time to
CTO / GHA / Airline’s Office
(GHA / Airline’s Office)
Document (details refer to IATA
Arrive assigned truck dock Open box inspection with
DGR):
& provide documents to agent under CCTV
1. Air Waybill
DG counter / Lithium according to airline
2. Supporting doc. (If required)
Battery Inspection Centre requirement
Cargo (details refer to IATA DGR):
N Check if comply with IATA 1. Package(s)
DGR and recommended 2. Marks
Rectify reject reason Lithium Battery checklist 3. Labels
Reject Cargo with by airline
verbal/written ** Other requirement listed in IATA
reason Y DGR and/or airlines to be fulfilled
Sign and chop on Lithium
Battery checklist / AWB /
Receipt to proceed cargo
acceptance
(CTO)
Complete AWB based Weigh and measure
RCL / mRCL/ eRCL,
on RCL info., submit RCL/mRCL/eRCL dimensions.
Completed AWB & checked
AWB & checked Issue RCL/mRCL/eRCL
documents
GHA / Airline’s Office AWB and checked acceptance process
document

Pre-booking request information
DGR):
1. Air Waybill
acceptance
(CTO)
RCL / mRCL/ eRCL,
documents
document

DGR):
1. Air Waybill
acceptance
(CTO)
RCL / mRCL/ eRCL,
documents
document

DGR):
1. Air Waybill
acceptance
(CTO)
RCL / mRCL/ eRCL,
documents
document

DGR):
1. Air Waybill
acceptance
(CTO)
RCL / mRCL/ eRCL,
documents
document
Rejection Cases Sharing
Potential Risk
Non-conformity on Cargo
Cargo Packing
UN3171 Battery Powered Vehicle, Class 9
• Obvious damage is
found on the outer
package of the export
cargoes
• Ensure outer package

in good condition
DGR Reference:
 PI952 (Note)
 9.3.6 Damaged Packages of Dangerous Goods (9.3.6.3)
Cargo Packing
Lithium Ion Battery in compliance with Section II of PI 966
UN3480 Lithium Ion Battery, Class 9, Section IB (CAO),PI965(Overpack)
• Soft Packing
• Not able to protect the

cargo content
DGR Reference:
 For ELI: PI966 (Additional Requirements – Section II)
 For RLI, CAO: PI965 (Additional Requirements – Section IB)
 5.0.1.5 Overpacks (5.0.1.5.2)
Labels
UN3171 Battery Powered Vehicle, Class 9
• Wrong size of Hazard

Label
DGR Reference:
 7.2.2.3 Label Specifications (7.2.2.3.1 and 7.2.2.3.2 (a))
Marks
• Address on marking not

match with address on
DGD
DGR Reference:
 7.1.4 Packaging Use Marking (7.1.4.1 General (b) and 7.1.4.4 Size)
Non-conformity on Documents
Air Waybill
• Missing handling statement for Section IB on air waybill
DGR 8.2.1 must

include this statement
DGR Reference:
8.2.1:
Air Waybill(s) accompanying dangerous goods consignment(s) for which a dangerous goods declaration is requirement must
include the following statements, as applicable, in the “Handling Information” box:
a) “Dangerous goods as per attached Shipper’s Declaration” or “Dangerous Goods as per attached DGD”;
b) “Cargo Aircraft Only” or “CAO”.
Air Waybill DGD required
for Section I
(This statement is
• Section IB incorrectly declared as Section II on air waybill not required for
Section II)
DGD not required

for Section I
(This statement is
required for Section II
only)
Either one statement

Air Waybill
• Actual “No. of pieces” and “Packing unit” declared on AWB were
different from the declaration during cargo acceptance
At cargo acceptance
Actual AWB declare

13 PLTs
DGR 8.2.2 Mixed Shipment

DGR Reference:
8.2.2:
An Air Waybill containing both dangerous goods and non-dangerous goods must indicate in the
“Handling Information” box of the Air Waybill the number of pieces of dangerous goods either
before or after the statement “Dangerous Goods as per attached Shipper’s Declaration” or
“Dangerous Goods as per attached DGD”.
DGD
• Cargo weight on DGD not matched
Wrong Calculation
DGR Reference:
8.0.2.1b:
The shipper should ensure that the information on the form is accurate, easy to identify, legible
and durable.
DGD
• Same shipper with different signature for the same shipment.
1st Submission
2nd Submission
DGR Reference:
8.0.2.1c:
The shipper should ensure that the form is properly signed when the shipment is presented to
the operator for the shipment.
DGD
• Improper shipping name or DG UN no. on DGD
PSN of UN 3481 in IATA DGR:

PSN of UN 3480 in IATA DGR: “Lithium ion batteries” “Lithium ion batteries contained in equipment”
IATA DGR (58th Edition) 8.0.2.1b:

The shipper should ensure that the information on the form is accurate, easy to identify, legible
and durable.
DGD
• Incorrect packing format on DGD
According to IATA DGR

Reference PI 965, outer
packaging of UN3480 not
included **ctn**
Incorrect format
Summary of common issue –
Cargo
Main Checking Missing Incorrect Damage Problems
Items
1 Cargo Labels X X - Hazard warning labels in
wrong size
- Missing special handling
labels
2 Cargo Marks X X - Incorrect content
3 Cargo Package X X - Cargo Damage

- Soft packing for ELI / RLI
cargo
Summary of common issue -
Documents
Main Checking Missing Incorrect Mis-match Problems
Items
1 Handling X X - Missing handling statement for
Statement Section IB cargo
2 Cargo Nature X - Incorrectly declaration on cargo

nature
3 Packing Units & X X - Incorrect packing units declared
Weight - Shipment information mismatch
(AWB for acceptance vs final
AWB)
4 Shipping name X - Wrong DG UN no. for cargo
/ DG UN no. declared
- Incorrect of Shipping name
5 Packing format X - Incorrect packing format
6 Other X X - Spelling Mistakes

- Typo
Responsibility of Shipper/ Agent/ CTO
Shipper/ Agent CTO / GHA / Airline’s Office
- Prepare full set of - Acceptance of the

document in accordance document and cargo in
with DGR comply with applicable
handling procedure of IATA
- Ensure the correctness of Dangerous Goods
the information provided Regulation (DGR)
- Pre-check and identify DG

class and packing
- Properly label and mark

cargo in accordance with
DGR

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DG / Lithium Battery

Shipper / Agent CTO / GHA / Airline’s Office Remarks/ Requirements

Y Cargo (details refer to IATA DGR):

Shipper / Agent CTO / GHA / Airline’s Office Remarks/ Requirements

Y Cargo (details refer to IATA DGR):

Shipper / Agent CTO / GHA / Airline’s Office Remarks/ Requirements

Y Cargo (details refer to IATA DGR):

Shipper / Agent CTO / GHA / Airline’s Office Remarks/ Requirements

Y Cargo (details refer to IATA DGR):

Shipper / Agent CTO / GHA / Airline’s Office Remarks/ Requirements

Y Cargo (details refer to IATA DGR):

Shipper / Agent CTO / GHA / Airline’s Office Remarks/ Requirements

Shipper / Agent CTO / GHA / Airline’s Office Remarks/ Requirements

Shipper / Agent CTO / GHA / Airline’s Office Remarks/ Requirements

Shipper / Agent CTO / GHA / Airline’s Office Remarks/ Requirements

Shipper / Agent CTO / GHA / Airline’s Office Remarks/ Requirements

• Ensure outer package

• Not able to protect the

• Wrong size of Hazard

• Address on marking not

DGR 8.2.1 must

DGD not required

Either one statement

Actual AWB declare

DGR 8.2.2 Mixed Shipment

PSN of UN 3481 in IATA DGR:

IATA DGR (58th Edition) 8.0.2.1b:

According to IATA DGR

3 Cargo Package X X - Cargo Damage

2 Cargo Nature X - Incorrectly declaration on cargo

6 Other X X - Spelling Mistakes

Shipper/ Agent CTO / GHA / Airline’s Office

- Prepare full set of - Acceptance of the

- Pre-check and identify DG

- Properly label and mark

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