SAD Thesis Docs
SAD Thesis Docs
SAD Thesis Docs
Chapter 1
1.1 INTRODUCTION
Most of the stores that offer office supplies have a large amount of
products in their inventory. Some of them are manually checking the
inventory. Manual Checking is very difficult for checking a large number of
products. It is also hard for a store like this to have a manual computation of
the daily, monthly and yearly sales. Now, what could be the possible
problems that the store will face?
For stores with huge amount of products and has an increasing number of
daily sales, there is a need to have a Point of Sale with Inventory System,
which can compute automatically all the sales of the day and monitors all the
incoming, outgoing and remaining products. Such system will be able to help
the store to compute the sales and count the remaining items in the inventory.
A database that can compute the sales and monitors all the incoming,
outgoing and remaining products will be a great use to the store so that they
can conserve more time and energy.
automatically compute the sales of each day and automatically removes the
items that have been brought and adds all the incoming items to the
inventory. It can also monitor the items that they still have in stock and helps
make it easy for the store personnel and owner to keep track of their sales
and inventory. This system allows the store to see their sales activity and
The system is user friendly and can be easily used by anyone. The
system does not require vast knowledge about programs and such. It is easy
1.3.1 HISTORY
On May 11, 2016, JNV Office Supplies and Services were founded and
time it was address at Barangay Landayan, San Pedro Laguna. JNV Office
area. Some of their clients that time were Westlake Hospital, St. Paul School,
On March 2018 they decided to relocate the store in front of IETI College
of Science and Technology. The store has its full blast and started other types
Mission
customers.
Vision
To be our customer’s top preference for their school and office supplies
needs.
(Owner)
(Manager / Marketing
Coordinator)
The JNV office supplies and services are currently using pen and
paper to count and check the items in the inventory. When it comes to
computing the sales, they are using calculator for computing the daily,
They are using an order form and list all the items that are bought
to them and compute all the sales at the end of the day.
They keep the list of items via paper and keep it in a folder. In order
for them to check the items they still need to check and run through a lot
of paper just to check the items that have been sold and the remaining
items.
stocks)
Point of Sale with Inventory System which can easily compute the daily,
monthly and yearly sales and automatically updates the remaining stocks
in the inventory. It can add and subtract items from the inventory if there is
To develop and design a system that can easily compute the daily,
To develop and design a system that will help them to keep track
the incoming and outgoing stocks that will be added and removed
1.7.1 Scope
JNV Office Supplies and Services only. The proponents will use VB.Net
(Visual Studio 2010) as the programming language of the system and the
database system is MS Access 2016. The system can print the inventory
and sales report. It can also add the information of each item. The system
can also update the remaining items in the inventory if there are added
and removed items. The system can display if the item is in good condition
or damaged. The system can also compute the daily, monthly and yearly
sales.
1.7.2 Limitations
can search items and update the items in the inventory and can
also view and update the daily, monthly and yearly sales.
The Secondary user (Purchasing Staff) can only view the remaining
items, items and price list and can search items in the inventory.
proponents as their beneficiary for this system project. With this project,
the beneficiary will have a Point of Sale with Inventory system. It has the
beneficiary will have the convenience to keep track of their inventory via
computer. They will also have the efficiency to easily compute the daily,
will test the knowledge of the proponents. This will also practice their
This study will serve as a guide and reference to their own study of
inventory system. This study will prove that using computerized system is
Chapter 2
Reference: (https://smallbusiness.chron.com/sales-inventory-monitoring-systems-
18660.html?fbclid=IwAR00AreNbrMBtgqOLTJbCPziU7FmLfmDzoKtXxPRaP_ACoUoEEeHw9ry_
if you go online and order a new digital camera and arrange to ship it to your
home, your purchase triggers different events in the seller's system. The system
must decide where the camera will be shipped from, then notify the appropriate
warehouse to pack it and ship it. Think about where that information comes from
scheduling. For example, some systems use recent sales data to forecast how
many of a type of product will be needed to meet consumer demand in the near
future. This includes monitoring the levels of a product at all locations. A good
example is a global company with customers all over the world. The customer
may live in Japan, but the system must see if the warehouse in Canada has a
advantage by linking different automated processes within the supply chain. For
example, automating the ordering process for customers and the production
flows rapidly from one part of the supply chain to another -- a company can
2. Reference: (https://www.scribd.com/document/359656423/CHAPTER-2)
cash register. The ability to processtransactions and tender cash are essential to
the efficient operation of the enterprise. Ifyou have a lot of cash transactions,
replacing the cash registers with a Point-Of-Sale(POS) system save you money.
In an early age when most of the company are still using the manual
problems and this is because of the process of the existing system is too slow
system can help sales and productionmanagers control costs by identifying lost
management system can take a large amount of timedepending on the size and
diversity of inventory.
1. Reference: (https://www.papercamp.com/essay/112186/Point-Of-Sale-
The Point Of Sale (also called POS or checkout, during computerization later
becoming electronic point of sale or EPOS) is the place where a retail transaction
merchant in exchange for goods or services. At the point of sale the retailer
would calculate the amount owed by the customer and provide options for the
customer to make payment. The merchant will also normally issue a receipt for
the transaction.
need for a computerized information system for the different Department Store of
to procure along with assistance with installation and trainings. Given the current
economic climate and the reduction of appropriated funds available for recreation
Inventory to many small business owners is one of the more visible and tangible
aspects of doing business. Raw materials, goods in process and finished goods
all represent various forms of inventory. Each type represents money tied up until
stocks in a retail store contribute to profits only when their sale puts money into
necessary to do business.
2. Reference: (https://www.papercamp.com/essay/129946/Point-Of-Sale-
Thesis)
powerful, and very easy to learn and use. It helps you manage your business
payments, refunds, returns, and purchases. Powerful reports that can show you
instantly how your business is performing. Free updates and support by email.
Having the right POS System to run your business is critical to your
business support and proper functioning. A good POS system will save you time
and money. It allows you and your employees to concentrate on selling your
products to your customers, while the point of sale software takes care of the
rest.
Reference:
(http://www.academia.edu/27763145/CHAPTER_II_Review_of_Related_Literatur
e_and_Study_2.1_Review_of_Related_Literature_2.1.1_Foreign_Literature )
1. In the study of Ferrer, Under the Koread Red Ginseng Enterprise Sales
and Inventory System, the proponent came up with a computerized sales and
inventory system. The proponent used database to easy access of files and for
easier and faster processing of the selling and inventory transaction. The
program was designated to generate reports such as monthly reports, inventory
reports, sales invoice and list of items.
new and faster way of processing business transactions. The system also
helped the user to know availability of the products. It also helped the manager
to monitor the stocks and to get immediate notice for acquisition of additional
products.
Reference:
(http://www.academia.edu/27763145/CHAPTER_II_Review_of_Related_Literatur
e_and_Study_2.1_Review_of_Related_Literature_2.1.1_Foreign_Literature)
Sales and Inventory Management System (SIMS) for a departmental store. This
system can be used to store the details of the inventory, update the inventory
based on the sale details, produce receipts for sales, generate sales and
inventory reports periodically, etc. This is one integrated system that contains
managers, etc.) and the admin component (used by the administrators for
performing admin level functions such as adding new items to the inventory,
changing the price of an item, etc.). This system runs on multiple terminals, offer
system that provides businesses with the capability to retain and analyze
remember that it is the last contact the customer has with the store, so it
return.
inventory levels. As a given item is sold, the inventory level for that item is
automatically adjusted and when that item’s inventory level reaches the minimum
What happens in reality is that the system keeps track of every item that is
close to reaching its minimum inventory level and the end of the day, compiles a
list of all items that require replenishing sorted by supplier. Then multiply
purchase orders (as many as there are suppliers) are generated and transmitted
to the suppliers with a copy of each P.O. also transmitted to inventory. When the
goods arrive from each supplier, the inventory levels are adjusted accordingly
and the system will also issue a notification to the computerized system that will
In some inventory systems, this allows the system to issue purchase orders to
There is definitely much more detail involved, however it is plain to see that a
2.3 Hypothesis
The proponents used these studies as their reference. The above related
studies provided valuable and essential concept and ideas that would help the
proponents in developing their proposed system. The studies have given the
proponents knowledge and insights that would really be helpful for their project.
1. Monitoring
period of time.
2. Computing
3. Print
using a machine.
4. Updating
5. Searching
6. Price Tagging
7. Counting
8. User-friendly
9. Inventory
10. Revenue
substantial nature
1. Programming Language
used to produce various kind of output and generally consist of instructions for a
computer.
3. Database
elements.
Microsoft that combines the relational Microsoft Jet Database Engine with a
users to interact with electronic devices through graphical icons and visual
6. Terminal
Chapter 3
The JNV Office Supplies and Services are currently using pen and paper
to count and check their inventory. They are manually counting the remaining
items at the end of the day. As for the incoming and outgoing items during the
operation hours, they are using an Order Form to list all the items that have been
bought to them and they will subtract it from the past inventory at the end of the
day. For incoming items, they have a separate paper for the list of all the amount
of each item that has been added to their inventory and they will count it at the
Now, as they compute the daily, weekly, monthly and yearly sales, they
are using a pen, calculator and paper. In that notebook, they indicate all the sales
and expenses of each day. They will compute it every week, month and every
year. For the monthly and yearly sales, they are typing it and print it to present a
Sales Report to the owner. The general manager also have a copy of the sales
report.
The proponents will develop a system that will help the beneficiary to have
daily operations.
programming language of the system and the database will be Microsoft Access
2016 (MS Access 2016). The proposed system will include a security log-in, both
primary user (Owner and Manager) can update the remaining items; can add
items, search items in the inventory. The primary user can also update the
inventory and check the remaining stocks, and they can view the sales (daily,
The Secondary User (Administrative Officer) can only view the remaining
The system can automatically update the user if they have products that
are out of stock and can update the user if they have low stock on a certain
product.
The system can also help the user compute the sales, and help them keep
track of their inventory. The system can print the inventory and sales report
The proposed system has two users; the primary and the
secondary.
The primary users are the Owner and the General Manager. These
users can access all the transactions and features on the system that the
proponents will develop. They can search items on the system, add information
for each item, keep track of the inventory, update the remaining stocks, print
access to the system. The secondary user can only view the remaining items,
Unorganized Existing
list of Sales with
Order Form/
inventory and Inventory
Inventory List
sales reports System
LOG IN
ADMIN SECONDARY
MENU MENU
ITEMS/PRICE
INVENTORY SALES LOG OUT INVENTORY LOG OUT
LIST
REPORT
ITEM/PRICE
LIST
SEARCH
BACK TO MENU
3.4.3 Flowchart
Proposed
Start
Inventory Sales
Interface
End
3.4.3 Flowchart
Existing Sales
Start
Inquire Item
Purchase item
End
3.4.3 Flowchart
Existing Inventory
Start
Updated List
End
Purchasing of item
Ordering of items
Purchasing of items
Ordering of items
Purchasing of items
Ordering of items
Purchasing of items
Ordering of items
3.5 Security
This is to assure the security for the sales report and inventory record of the JNV
Office Supplies and Services. The access is divided into two users for further
security records; the Manager and the Owner has the full access to the system
3.6 Maintenance
for the user’s feedback or request. If there will be a request for additional features
or changes, the programmer will check if it will be possible. If there are errors
found during the examination, the store may use their previous method of
checking, computing and updating the sales and inventory reports while the
programmer is fixing the system. The programmer is not responsible for any
data. The user/s may view the back-end in case something wrong happens to the
system.
Chapter 4
4.1 Summary
System for JNV Office Supplies and Services. With the help of the system
management of their inventory will be easier and more organized. Prior to this
project, the company uses pen and paper to manage their inventory and to keep
track of their sales. Using this kind of method makes it difficult for the company to
manage their inventory and monitor their sales. Moreover, manual transactions
and methods lacks security, they might lose or misplace their record. Our main
System for JNV Office Supplies and Services. A computerized system that will
help them manage their inventory and keep track of their sales. A record that is
stored in a database so that the user can easily search and view their sales and
inventory.
4.2 Conclusion
Upon the completion of the system, the proponents believe that the system can
organized. Searching for their inventory and sales will be easier and faster
because it is all stored now in a database. The proponents believe that the
developed system will be the answer to the company’s problem regarding their
4.3 Recommendations
The researchers would like to improve their system by making this system LAN