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Procedure - Change Management

1. This procedure defines the methods for managing changes to processes and other aspects of the management system. 2. Changes to processes must go through a controlled approval and implementation process to ensure authorization and proper execution. 3. The procedure outlines the minimum steps to request, review, approve, implement and verify process changes.

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Bryant Castillo Gonzalez
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221 views

Procedure - Change Management

1. This procedure defines the methods for managing changes to processes and other aspects of the management system. 2. Changes to processes must go through a controlled approval and implementation process to ensure authorization and proper execution. 3. The procedure outlines the minimum steps to request, review, approve, implement and verify process changes.

Uploaded by

Bryant Castillo Gonzalez
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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[Full Client Name Reg Caps]

Procedure: [Change Mgmt Doc Title]


Rev. [Rev Number]

Procedure: [Change Mgmt Doc Title]


1. SUMMARY

1.1. The purpose of this procedure is to define the methods for managing changes to processes and
other aspects of the management system in a controlled manner.
1.2. Where this document discusses changes to processes, this shall be understood to mean the
top-level processes identified in the [Quality Manual Doc Title].
1.3. The [who?] is responsible for implementation and management of this procedure.
2. REVISION AND APPROVAL

Rev. Date Nature of Changes Approved By


[Rev [Procedure
[Date of
Number Original issue. Approver
Issue]
] Name]

3. DEFINITIONS

3.1. “Process Output” – the result of any process; these are typically defined in the [Process
Definition Doc Title] for each top-level process.
4. CHANGES TO PROCESSES

4.1. Management system processes will undergo changes, typically when:


4.1.1. Improvement opportunities have been identified, typically to improve process
effectiveness
4.1.2. Nonconformities within a process are identified and require corrective action
4.1.3. Conditions in the industry or company change, requiring a process to be updated
4.1.4. New processes are added which impact on existing processes, requiring changes
4.1.5. Customer requirements result in a need to change processes
4.1.6. Any other reason determined by management
4.2. In such cases, the process must be changed in a controlled manner to ensure proper
authorization and implementation of the changes.
4.3. At a minimum, process changes shall include the steps herein:
4.3.1. The request for a process change shall be documented, typically in a [CAR Form Name]
per the procedure [Corrective Preventive Action Proc. Title]. The justification for the
change shall be recorded.

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[Full Client Name Reg Caps]
Procedure: [Change Mgmt Doc Title]
Rev. [Rev Number]

4.3.2. The change shall be reviewed by appropriate management, including the senior most
manager responsible for the process. Changes must be approved prior to
implementation.
4.3.3. The appropriate [Process Definition Doc Title] will be updated to reflect the change.
This document will undergo review and approval per the procedure [Control of
Documents Proc. Title]. The revision indicator of the [Process Definition Doc Title] will
be incremented, and the nature of the change recorded.
4.3.4. The follow-up verification step of the CAR process shall seek to ensure the change has
had the intended effect, and/or has improved the process. If not, the change may be
rolled back or a new change made to correct any new issues that arise as a result of the
change.
5. CHANGES TO PROCESS OUTPUTS

5.1. The methods for changing process outputs are typically defined in the [Process Definition Doc
Title]. Where a process output is a document, the rules for changing documents above shall
apply.
5.2. Formal changes to process outputs will be used when the change is significant. Minor changes
may be made without formal control, however the decision on what constitutes a significant vs
minor change must be agreed upon by those involved in the change. If a customer indicates a
change is significant, this will trump any internal decision.
6. CHANGES TO DOCUMENTATION

6.1. Management system documents undergo changes when there is a need to revise them.
6.2. Changes to documentation are done in accordance with the procedure [Control of Documents
Proc. Title].
7. CHANGES TO ORDERS OR CONTRACTS

7.1. Changes to active orders or contracts may occur when the customer changes the requirements
after the work has begun, or may be initiated by [Short Client Name] when unforeseen
circumstances are encountered.
7.2. When changes are initiated by the customer, the new requirements will undergo the same
review and acceptance per the procedure [Quoting and Orders Doc Title]. If the changes cannot
be accepted by [Short Client Name], a satisfactory solution will be negotiated with the customer.
7.3. When changes are initiated by [Short Client Name], the who? will notify the customer and
negotiate a resolution.
7.4. In all cases, when changes are agreed upon, they shall be initiated as follows:
7.4.1. DETAILS HERE

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