Saginaw Valley State University

Student Association
Bylaws
As Amended February 24, 2020 (HR 19-26)

Article I: General Organization

Section 1: General Membership Duties and Office Hours
1.1.1 Office Hours shall be completed each week, between the hours of 8:00 a.m. and 10:00 p.m., Monday through Thursday, and
Friday 8:00 a.m. to 4:30 p.m.
1.1.2 Office Hours shall be completed throughout the Fall and Winter Semesters, and may be canceled for a particular frame of time
at the discretion of the Speaker.
1.1.3 Office Hours shall be defined as "time which is posted for public knowledge and which the member is to be in the office available
to students and other representatives or working on other speaker prescribed tasks on the behalf of the association".
1.1.4 Each position shall serve a series of office hours guided by the definition in 1.1.3. The performance of office hours shall be
monitored by the Speaker, or the Speaker's designee. The quantity of hours is as follows:
a. The President shall serve five (5) office hours in addition to performing the prescribed tasks of the office.
b. The Speaker shall serve ten (10) office hours in addition to performing the prescribed tasks of the office.
c. The Executive Assistant shall serve four (4) office hours in addition to performing the prescribed tasks of the office.
d. The Parliamentarian shall serve four (4) office hours in addition to performing the prescribed tasks of the office.
e. The Allocations Director, Legislative and External Affairs Director, Public Information Officer, Ombudsman, Campus
Events Director, Philanthropy Chair, and James M. Letherer Diversity Chair shall serve five (5) office hours in addition to
performing the prescribed tasks of the office.
f. Representatives shall serve two (2) office hours in addition to performing the prescribed tasks of the office.

Section 2: Committee Chairship

1.2.1 Each Committee Chair shall chair their respective committees, insofar as that they are prescribed to do so in these bylaws.
a. Committee Meetings, which occur during any week, shall count as substitute for one of the office hours for any committee
chair for that week, regardless of if that meeting occurs during a time which the office is scheduled open.
a. The Allocations Director shall chair the Allocations Committee.
b. The Legislative and External Affairs Director shall sit as an ex-officio on the Student Affairs Committee.
c. The Public Information Officer has no committee.
d. The Ombudsman shall chair the Student Concerns Committee.
e. The Campus Events Director shall chair the Campus Events Committee.
f. The Philanthropy Chair shall sit as an ex-officio on the Campus Events Committee.
g. The James M. Letherer Diversity Chair shall sit as an ex-officio on the Campus Events Committee.

Section 3: Advisors
1.3.1 The President of the University shall appoint the Faculty/Staff Advisor to the Student Association.
1.3.2 The President of the Association may appoint a Student Advisor.
1.3.3 Student Advisors shall be approved by a majority vote.
1.3.4 The Advisors shall encourage and serve as a resource to the members of the Association.
1.3.5 The Advisors shall help maintain University standards in all facets of the Association.

Section 4: Honorary Membership

1.4.1 Honorary memberships may be granted, by a majority vote of the Association, to the faculty/staff [past or present] of
Saginaw Valley State University, or alumni thereof, whom have made significant contributions for the students of Saginaw
Valley State University.

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1.4.2 Honorary members are welcome to participate in business meetings, but do not receive voting rights.
1.4.3 Honorary members do not count towards the Association’s membership total.
1.4.4 Honorary members shall be written into the Bylaws upon election under Appendix A for records purposes.

Article II: Executive Functions

Section 1: Presidential Duties
2.1.1 The President shall serve as the primary voice of the students and shall act on the best interest and well-being of the entire
student body.
2.1.2 The President shall represent the students to the Board of Control.
2.1.3 The President shall represent the students on various administrative committees, or appoint a proxy.
2.1.4 The President, along with the Speaker, shall schedule regular meetings for the fall semester before the fall semester begins
and for the winter semester before the winter semester begins.
2.1.5 The President shall follow all guidelines set by the Student Association Charter and all other approved documents.
2.1.6 The President shall have the power to put a Representative or officer up for review under the guidelines in Section 5.1 and
5.4 after consulting with the Speaker of the Association.
2.1.7 If the review process for a Representative or officer is begun as a result of 2.1.6 then the process outlined in Article V
regarding removal of Representatives and officers will be upheld as a result.

Section 2: Executive Assistant

2.2.1 The Executive Assistant shall be a hired position and subject to Article I, Section 10 of the Bylaws.
2.2.2 The Executive Assistant shall work with the President and Speaker to formulate an annual budget to be presented to the
Association pursuant to the approval provision of the Bylaws in Section 8.4.1.
2.2.3 The Executive Assistant shall maintain a regularly updated and ongoing budget pursuant to Article VIII, Section 5 of the
Bylaws and make it available upon request.
2.2.4 The Executive Assistant shall assist the Allocations Director in administering funds and financial policies of the Allocations
Committee and the Association.
2.2.5 The Executive Assistant shall assist the President, Speaker, and members in filing and keeping in good order all official
documents.
2.2.6 The Executive Assistant shall maintain a sufficient level of office supplies and order more supplies as needed.
2.2.7 The Executive Assistant shall record minutes for all Regular and Special Association Meetings pursuant to Article VII,
Section 9 of the Bylaws.
2.2.8 The Executive Assistant shall carry out directives assigned by the President, Speaker, and the Association.

Section 3: Presidential Cabinet

2.3.1 The Presidential Cabinet consists of any positions that the President deems necessary to conduct business but not receive a
salary.
2.3.2 The President has the power to appoint or remove members of his or her Cabinet.
2.3.3 The President shall notify the Association of appointments to and removals from his or her Cabinet at the next regular
meeting.

Section 4: Hired Positions

2.4.1 The President has the discretion to hire members of the student body as employees of the Association. All employees shall
be enrolled in at least six credit hours in the fall and winter semesters.
2.4.2 The process for hiring an employee is as follows:
a. First week: to post the position for response.
b. Second week: to conduct interviews with all qualified applicants.
c. Third week: to decide on hiring and inform all applicants of the decision.
2.4.3 All hired positions and annual salaries shall be confirmed by a majority vote.
2.4.4 All hired employees shall follow the approved job description and carry out directives assigned by the President.
2.4.5 The President may dismiss any person from a hired position with consultation from the Faculty/Staff Advisor.
2.4.6 The President shall report to the Association as to the reasons for the dismissal of an employee.

Section 5: Ad-Hoc Committees

2.5.1 Ad-Hoc Committees shall, when specifically charged to do so by the President and/or the Association, conduct studies,

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make recommendations to the Association, and act in an advisory capacity, but shall not take action on behalf of the
Association.
2.5.2 The President may create Ad-Hoc Committees.
2.5.3 Representatives may propose to create an Ad-Hoc Committee in a Resolution.
2.5.4 The Resolution shall outline the purpose of the Ad-Hoc Committee, who is eligible to serve on the Ad-Hoc Committee, and
who shall chair the Ad-Hoc Committee.

Section 6: University, Faculty, and Administrative Committees

2.6.1 Student Association members may serve on various faculty, university, or other administrative committees.
2.6.2 Any members serving in such capacity will issue a monthly report to the Association during general business meetings.
They shall also submit a copy of their report in writing to the Association .The report will meet the following minimum
standards:
a. The report will contain a description of all relevant actions taken by the committee.
b. The report will contain a description of the actions taken by the Association member.
c. The report will contain a record of all formal votes and indicates which side the Association member took in
votes.
d. The report will contain a record of all relevant informal votes and indicate which side the member took in the
votes.
e. The report will contain a description of all relevant proposal or considerations made by or currently being
considered by the committee.
2.6.3 The member will vote and act in accordance with the expressed formal opinion of the Association.
2.6.4 The member will maintain autonomy in voting and action except as provided in section 2.6.3.
2.6.5 The Association may seek to remove and/or replace a member from a committee for any reason by means of a majority
vote.

Article III: Legislative Functions

Section 1: Speaker of the Association Duties
3.1.1 The Speaker, once elected, shall forfeit his or her duties as a Representative.
3.1.2 The Speaker shall serve as the primary source of communication within the Association.
3.1.3 The Speaker shall submit to each Student Association Representative an agenda that is in compliance with the notice
provision of the Bylaws in Section 7.6.1.
3.1.4 The Speaker shall carry out directives assigned by the President and guidelines in the Charter.
3.1.5 The Speaker, along with the President, shall schedule regular meetings for the fall semester before the fall semester begins
and for the winter semester before the winter semester begins.
The Speaker of the House shall assign representatives to committees.
a. The Allocations Committee shall be assigned to no less than seven (7) representatives.
b. The Speaker shall assign each representative to one (1) committee.

Section 2: Representative Duties

3.2.1 Each Representative shall represent the students to the best of his or her ability.
3.2.2 Each Representative shall contact constituents on a regular basis. Constituent contact is meant to include things such as a
mailing to constituents, an open discussion with constituents, (i.e. setting up tables in high traffic student areas, hosting
forums to discuss recent legislation, etc.), liaison with one’s college, or any similar communication. An informal discussion
with friends is not a form of constituent contact.
3.2.3 Each Representative shall carry out directives as assigned by the Speaker.
3.2.4 A “directive” is defined as an objective given from one member of the association to another as permitted in the bylaws.
3.2.5 The following “directives” require approval as a “Directive Resolution”:
a. Constituency Contact Initiatives
3.2.6 “Directive Resolutions”:
a. May be introduced as legislation by the President or Speaker.
b. Must include co-sponsorship by at least two voting members of the legislature.
c. Must be limited to a “directive” action as permitted in the bylaws.
d. Must be introduced as legislation by the member of the association with the power to otherwise issue that
directive.

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Section 3: Parliamentarian Duties

3.3.1 The Parliamentarian shall rule on all matters of procedure or other issues relevant to the business of the Association. When
formally presented in writing with a question of interpretation of the Bylaw or Charter, the Parliamentarian shall prepare a
written opinion explaining the text in question within a period of time not greater than two (2) weeks following the written
request for an opinion. The opinion shall be the prevailing interpretation for the purpose of the administration of the Student
Association until:
a. The Student Association amends the text that was interpreted; or
b. Article V of the Charter is exercised and judicial review provides the final interpretation
3.3.2 The Parliamentarian shall assist the Speaker with parliamentary procedure and meeting procedure.
3.3.3 The Parliamentarian shall keep the time on all matters of business at all meetings.
3.3.4 The Parliamentarian shall draft and approve a resolution template and present it to the Association by the first regular
meeting of the fall semester.
3.3.5 The Parliamentarian shall approve all proposed resolutions for content, form, and grammar to ensure no resolution
contradicts the Charter, Bylaws, or previously established resolutions.
a. All resolutions shall be submitted to the Parliamentarian at least two (2) hours prior to the start of a house meeting
for the resolution to be reviewed and placed on the agenda. Should a resolution be submitted less than two (2)
hours prior to the start of the meeting it shall require addition to the agenda at the business meeting by a
supermajority of two-thirds of voting members of the legislature present at the meeting.
3.3.6 The Parliamentarian shall review and make changes to the Bylaws for grammar, consistency, and conciseness purposes
pursuant to Section 9.1.3 of the Bylaws.
3.3.7 The Parliamentarian shall carry out directives as assigned by the Speaker and guidelines in the Charter.
3.3.8 The Parliamentarian shall sit on the Student Affairs Committee as an ex-officio member.
3.3.9 The current Parliamentarian shall serve as the Presiding Officer of the Speaker election of the Association Elect. If the
current Parliamentarian is not qualified to be the Presiding Officer, the Association Elect shall, elect, through simple
majority, a qualified member of the current Association to serve as the Presiding Officer.

Section 4: Ombudsman Duties

3.4.2 The Ombudsman, with assistance from the committee, shall process and maintain records relating to any grievances filed
by members of the student body.
3.4.3 The Ombudsman shall preside over the resolution of all grievances properly presented within the Association.
3.4.4 The Ombudsman shall serve as a source of information and support for members of the student body who are experiencing
difficulties with the University.
3.4.5 The Ombudsman shall carry out directives assigned by the Speaker and guidelines in the Charter.

Section 5: Allocations Director Duties

3.5.1 The Allocations Director, in conjunction with the Executive Assistant to the Association, shall administer all financial
policies of allocations and scholarships, as described in Article V, Section 1 of the Charter, to the Association and the
University.
3.5.2 The Allocations Director shall provide an Allocations meeting schedule that accommodates all allocation requests by the
third week of each semester to all RSOs.
3.5.3 The Allocations Director shall oversee all allocations and allocation processes.
3.5.4 The Allocations Director shall set allocation deadlines.
3.5.5 The Allocations Director shall work with the Public Information Officer to advertise allocations, scholarships, and other
funding available through the Student Association.
3.5.6 The Allocations Director shall meet with constituents periodically throughout the year to update the Student Body of
Saginaw Valley on allocations in order to keep constituents informed on the process.
3.5.7 The Allocations Director shall carry out directives assigned by the Speaker.

Section 6: Campus Events Director Duties

3.6.1 The Campus Events Director, with assistance from the committee, shall coordinate social and philanthropic events.
3.6.2 The Campus Events Director shall keep in regular communication with Student Life, Program Board, and other appropriate
programming organizations.
3.6.3 The Campus Events Director shall carry out directives assigned by the Speaker.
3.6.4 The Campus Events Director shall be in charge of organizing Red Pride Picnic during Welcome Weekend each year.

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3.6.5 The Campus Events Director shall be in charge of any football tailgates planned by the association.

Section 7: Legislative Director Duties

3.7.1 The Legislative Director shall oversee all representation that occurs with local, state, and national organizations.
3.7.2 The Legislative Director shall oversee all representation that occurs with organizations of which Student Association is
affiliated.
3.7.3 The Legislative Director shall oversee the affairs of organizations of which Student Association is affiliated and report these
affairs to Student Association.
3.7.4 The Legislative Director shall oversee all lobbying trips.
3.7.5 The Legislative Director shall organize delegates for representing the Student Association at interuniversity student
government conferences, summits, and other gatherings.
3.7.6 The Legislative Director shall carry out directives as assigned by the Speaker and guidelines in the Charter
3.7.7 The Legislative Director shall sit on the Student Affairs Committee as an ex-officio member.

Section 8: Philanthropy Chair Duties

3.8.1 The Philanthropy Chair, shall coordinate philanthropic events.
3.8.2 The Philanthropy Chair shall keep in regular communication with the philanthropic chairs in departments and organizations
on campus including but not limited to the Student Life Volunteer Coordinator, other appropriate community service
organizations.
3.8.3 The Philanthropy Chair shall carry out directives assigned by the Speaker.
3.8.4 The Philanthropy Chair shall sit on the Campus Events Committee as an ex-officio member.

Section 9: Public Information Officer Duties

3.9.1 The Public Information Officer shall gather information, create, and submit articles for Potty Postings, and delegate the
posting of Potty Postings to representatives under the supervision of the Speaker.
3.9.2 The Public Information Officer shall be chiefly responsible for all communications between the association and the Student
Body.
3.9.3 The Public Information Officer shall manage all social media accounts which are property of the Student Association.
3.9.4 The Public Information Officer is expected to act with utmost professionalism and portray a positive and professional image
of the Student Association in all official communications.
3.9.5 Public Information Officer will serve as the student representative on the Professional Journalistic Practices Committee.
3.9.6 The Public Information Officer shall maintain an archive of all past Association materials and make arrangements for the
ongoing archival of Association materials subject to the following regulations:
a) The archive is to be located on the University Center campus and must be available for public inspection.
b) The archive is to contain all previously archived Association materials.
c) The archive is to be updated by the submission of new materials at least once per year.
d) The archive is to minimally include the following materials:
a. Student Association
i. Agendas and Meeting Minutes of all Association meetings.
ii. The approved annual budget and the year-end budget.
iii. Official correspondence and proposals made on behalf of the Association to the faculty or the
administration.
iv. Relevant and Appropriate mass-emails and communications.
v. All issued parliamentary opinions and opinions developed through the judicial review process.
b. Student Association and External Committees
i. All committee meeting agendas and minutes.
ii. A listing of all events organized by the committees of the
Association.
iii. All reports, proposals, forms, and other memorandum adopted or developed by a committee.
iv. All reports by Student Association members who sit on university, administrative, or ad-hoc committees.
c. Student Association Elections
i. The membership roster and governing documents of the election commission.
ii. The total results from each election.
iii. Any promotional materials developed by the Association or the commission.
iv. Any public documents relating to the proceedings of the election commission.

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d. External Organizations Affiliated with Student Association

i. All agendas and meeting minutes of external organizations to which Student Association is a member.
ii. All applicable reports, proposals, and other memorandum developed or adopted by an external
organization to which Student Association is a member.

Section 10. James M. Letherer Diversity Chair

3.10.1 The James M. Letherer Diversity Chair shall be herein referenced as the "Diversity Chair".
3.10.2 The Diversity Chair is responsible for the promotion of diversity and inclusion both within and outside of the association.
3.10.3 The Diversity Chair shall sit on the Campus Events Committee as an ex-officio member.

Article IV: Standing Committees of the Legislature

Section 1: Student Affairs
4.1.1 The Student Affairs Committee shall serve as the board to hear and resolve any student issues brought forth and ensure that
each student is heard.
4.1.2 The Student Affairs Committee shall meet at least once per month per semester in the fall and winter semesters.
4.1.3 The Student Affairs Committee shall utilize all available resources to gather student input and concerns.
4.1.4 The Student Affairs Committee shall provide information to the student body about various University resources.
4.1.5 The Student Affairs Committee shall promote academic integrity, the Student Honor Code, leadership development,
diversity, and health and wellness, including planning the association's participation and/or organization of mental health
awareness week.
4.1.6 The Student Affairs Committee shall:
a. Act as a liaison between SVSU students and local/state governments and communities,
b. Encourage and support student community engagement and involvement,
c. Articulate the needs and opinions of students to policy makers at all levels,
d. Provide conduits and education for student participation in policy-making and,
e. Host an annual lobbying trip to Lansing,
f. At appropriate times, review and suggest amendments to the bylaws.
4.1.7 The Student Affairs Committee shall rule on disputes arising from differing interpretations of the bylaws, standing rules of
order, or the charter according to the following procedure:
a. The person(s) seeking an opinion must present their grievance to the Committee no less than seven (7) days prior
to the next scheduled meeting.
b. The Committee shall then hear arguments from first the Parliamentarian whose opinion is disputed, and second the
person(s) disputing the Parliamentarian's opinion.
c. The Committee will then discuss the matter and may vote to uphold the Parliamentarian view, or rule a contrary
opinion. The Parliamentarian and the person(s) seeking an opinion shall abstain from voting.
d. If the Committee votes to establish a new interpretation they shall have one (1) week to formulate said
interpretation which shall be presented to the Association at the next business meeting after the interpretation is
created. During this time, the Committee may at their discretion make recommendations to the Association on how
to proceed given the dispute in interpretation.
e. The Presiding Officer at the next regular meeting shall read the new interpretation to the Association, after which
the Committee interpretation shall become the prevailing interpretation to the Association unless the following
occurs:
f. The Committee modifies the interpretation while ruling on another dispute raised under this section.
4.1.8 The Student Affairs Committee shall be tasked with assisting the Legislative Director in representing the student body

Section 2: Allocations
4.2.1 The Allocations Committee shall serve as a liaison and advisory board for the students and organizations in the process of
receiving funds from the Association.
4.2.2 The Allocations Committee shall provide financial information of monies available and evaluate those
organizations/students requesting allocations or scholarships.
4.2.3 The Allocations Committee shall meet as needed to accommodate all allocation requests per the meeting schedule set by
the Allocations Director, as described in Section 3.5.2 and 4.3.4.
4.2.4 The Allocations Committee shall meet outside of scheduled committee times, in order to accommodate students’ allocations
request.

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4.2.5 The Allocations Committee shall take into consideration all financial requests with respect to the current Student
Association budget.
4.2.6 The Allocations Committee shall provide opportunities for networking and community building with the student body,
while serving as an informational resource and a recruitment tool for Registered Student Organizations (RSOs).
4.2.7 The Allocations Committee shall require Representatives to abstain from voting for or against an allocation if said
Representative is a member of the Student Registered Organization applying for the allocation.
4.2.8 Any guidelines or procedures pertaining to the Allocations Process shall be amended or adopted according to the procedures
for Bylaws amendments under Section 9.1 of the Bylaws.
4.2.9 The Allocations Committee, to act on granting an allocation, must have at least five (5) members of the Association present
which are able to vote on a particular allocation request for the approval to be valid pursuant to guidelines in Section 8.1.2(a).
4.2.10 The Allocations Committee shall work together in the best interest of the SVSU student body to provide allocations in a
timely and efficient manner.

Section 3: Campus Events

4.3.1 The Campus Events Committee shall provide students with opportunities for involvement through programming.
4.3.2 The Campus Events Committee shall meet at least once per month per semester in the fall and winter semesters.
4.3.3 The Campus Events Committee shall implement campus events and aid the Philanthropy Chair in providing opportunity to
engage in philanthropic events.
4.3.4 The Campus Events Committee shall be tasked with the primary planning and organization of the annual Cardinal Ball.
4.3.5 The Campus Events Committee shall plan a "Relaxation Night" during the final week of each semester.
4.3.6 The Campus Events Committee shall be responsible for planning events which include:
a. At least two (2) student relations events per semester.
b. At least two (2) mixers with other organizations per semester.
c. At least three (3) organic, or DIY, events per semester.
4.3.7 The Campus Events Committee, under guidance of the Philanthropy Chair after, shall provide students with opportunities
for increasing involvement in charitable events.
4.3.8 The Campus Events Committee, under guidance of the Philanthropy Chair, shall be tasked with the primary planning and
running of Battle of the Valley's.
4.3.9 The Philanthropy Chair shall engage the association with philanthropic events on campus in collaboration with other campus
organizations, including, but not limited to Relay for Life.
4.3.10 The Campus Events Committee shall be tasked with aiding the James M. Letherer Diversity Chair in actively engaging
students to promote diversity and inclusion.

Article V: Elections and the Association-Elect

Section 1: Elections
5.1.1 Elections shall be conducted during the winter semester before the Monday after exam week.
5.1.2 The thirty candidates receiving the most votes shall be elected Representative.
5.1.3 The term of office shall begin and end at the conclusion of the last commencement exercises of each winter semester.
5.1.4 Students may run for the positions of President and Representative simultaneously; if a student is elected to both positions,
then the student shall concede all votes for Representative and the thirty-first candidate for Representative shall take office.
5.1.5 In the event a tie occurs in the general election, the following will take place:
a. For the thirtieth seat (30th) for Representative, the rest of the 29 newly elected Representatives shall cast the
deciding (simple majority) vote in a secret ballot following a presentation by the candidates.
b. For the office of the President, the 30 newly elected representatives shall cast the deciding (simple majority )
vote in a secret ballot following a presentation by the candidates.
i. In the event a simple majority vote cannot be reached (50-50 split), the Speaker of the Association that is
currently in office, shall cast the deciding vote.
ii. Should the Speaker currently in office be one of the candidates for President in the tie, the Parliamentarian
that is currently in office shall cast the deciding vote.
iii. If both the Speaker and Parliamentarian are the candidates for President in the tie, it shall be at the
discretion of the newly elected Association to decide upon a fair and just process to choose the next
President.
5.1.6 Within the first two weeks of the Fall Semester, the Association shall hold the Fall Appointment Meeting called by the Speaker
of the Association, to appoint applicants who have applied prior to said meeting with processes exempt from those in Article

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V, Section 5 to fill the number of voting representatives up to the cap found in Section 5.1.8.
a. Appointed Representatives shall take office immediately and their terms shall expire at the conclusion of the
final commencement exercises of the winter semester.
b. Five (5) representative seats shall be reserved for students that were not enrolled in a course or courses at
Saginaw Valley State University during the previous winter semester.
c. Two (2) representative seats shall be reserved but not limited to an international student. For this purpose, an
international student is defined to be a student with citizenship in a country other than the United States.
d. Additional positions will be reserved for students that meet the qualifications under Article III of the Charter.
5.1.7 Student Association may create ballot questions to be voted on during annual elections. Ballot questions must comply with
the following regulations:
a. Proposed question is submitted in resolution form with the sponsorship of at least one Representative.
b. The resolution will specify which sections are intended for public approval.
c. The ballot question(s) will include no text beyond that contained within the adopted resolution.
d. The ballot question will be formatted and resubmitted to the Association for approval of the question as it
will appear on the ballot.
e. The ballot question will only be valid if 10% of the student enrollment at the time votes on it.
5.1.8 The total amount of Representatives within the Association cannot exceed 0.5% of the number of students enrolled in a
course at the beginning of the fall semester.

Section 2: Chair Selection

5.2.1 All chair positions shall be posted for ten (10) days whereby students are permitted to submit applications for chair positions.
5.2.2 At the conclusion of ten (10) days, the President and the Speaker shall setup interviews for the chair positions with
candidates at their discretion.
5.2.3 The President and the Speaker shall select a student for each chair position.
5.2.4 Each chair position shall be confirmed by a majority vote.
5.2.5 In the event a candidate is not confirmed, the President and Speaker shall select a different candidate to be confirmed by
majority vote.
5.2.6 In the event a candidate who is not a member of the Association is confirmed, the Chair shall assume all responsibilities of
Representative pursuant to the Charter and Bylaws

Section 3: Association Elect

5.3.1 The Association Elect shall be defined as that body of duly elected Representatives elected in the winter semester, who do
not yet hold formal office.
5.3.2 The Association Elect shall be bound to the Charter of the Association.

Article VI: Vacancies of Office

Section 1: Creation of Officer Vacancies
6.1.1 Officers who wish to resign shall submit a letter of resignation to the Association that lists the reasons for resignation.
6.1.2 Officers shall be defined as the Speaker of the Association, Parliamentarian, Ombudsman, Public Information Officer, and
the chairs of all standing committees.
6.1.3 Grounds for removal include, but are not limited to, misfeasance, malfeasance, and nonfeasance.
6.1.4 In the event a member or members of the Association wish(es) to remove an officer, the charges shall be given to the officer,
the Speaker, the President, the Staff Advisor(s), and the Student Advisor(s) at least seven (7) days prior to a regular meeting
whereby a Representative may move to remove an officer.
6.1.5 The charges shall be read by one or more of the complainants and then the officer in question shall present his or her
response.
6.1.6 The Representatives shall have a clarification period to ask questions to the complainant(s), and then a clarification period
to ask questions to the officer in question.
6.1.7 Following the aforementioned clarification period, the Association will move into a discussion for the removal of the officer,
following this Association’s normal rules.
6.1.8 Immediately following the clarification period without discussion, there shall be a secret ballot vote. The options are yes,
to remove the officer; no, to not remove the officer; or abstain.
6.1.9 An officer shall be removed by a majority vote.
6.1.10 In the event an officer is removed, he or she will be automatically removed from his or her office.

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6.1.11 In the event an officer is removed, he or she forfeits all titles and duties of the position and retains his or her duties as a
Representative.

Section 2: Replacement of Officers

6.2.1 At the next regular Association meeting, any vacated officer position, with the exception of the Presidency, shall be filled.
6.2.2 In the event the Presidency is vacated then the Speaker shall succeed to the Presidency and a new Speaker will be elected
out of the Representatives in office at the time of succession.

Section 3: Representative Resignations

6.3.1 Representatives who wish to resign shall submit a letter of resignation to the Speaker, addressed to the association, which
lists the reasons for resignation.

Section 4: Attendance-Based Expulsion of a Representative

6.4.1 The Speaker of the Association shall regulate and oversee the attendance-based expulsion process found within this section
with the support of the President and Executive Assistant.
6.4.2 An unexcused absence shall be defined as: a time in which a particular member is not present at a mandatory meeting of
the association and fails to notify the Speaker of the Association or their committee chair of an anticipated absence with an
excuse which suggests that the member was not optionally absent.
6.4.3 Each representative in the association shall be permitted seven (7) attendance-based demerit points in the course of the year.
The Speaker of the Association shall record these points and shall verify that an unexcused absence occurred.
a. An unexcused absence from a House Meeting shall be awarded two (2) attendance-based demerit points. The
Executive Assistant shall provide attendance reports to the Speaker from all House Meetings.
b. An unexcused absence from a Committee Meeting shall be awarded one (1) attendance -based demerit point.
Committee Chairs must submit their attendance records to the Speaker.
c. An unexcused absence from a Leadership Meeting (for those representatives invited) shall be awarded one
(1) attendance-based demerit point.
6.4.4 At a time when the Speaker of the Association sees that any representative has accrued seven (7) attendance-based demerit
points, he/she shall automatically place that representative on the agenda for the next duly called business meeting for an
expulsion hearing subject to the procedures found in Section 6.5.6 of these bylaws.

Section 5: Expulsion of a Representative

6.5.1 The following reasons are grounds for a representative to be considered for expulsion where the grounds found in Article
VI, Section 4 ("Attendance-Based Expulsion of a Representative") do not apply:
a. Four excused regular meeting absences per year.
b. Failure to perform the duties of office.
c. Failure to comply with repeated requests from members of the Association.
d. Violate the secrecy of an executive session.
e. Repeatedly fails to vote on propositions brought before the Association.
f. Abuse of the powers of office.
g. Actions which are not considered in the best interests of the Student Association, the student body, and/or the
University.
6.5.2 Should one or more voting members of the legislature (herein referenced as the “complainant”) find that a representative
(herein referenced as the “representative in question”) has violated one or more of the grounds for expulsion, they may
submit a signed, formal complaint to the Speaker which details how the representative in question has violated those
grounds.
6.5.3 At a time when the Speaker receives a formal complaint to begin an expulsion record against a representative in question,
the Speaker shall:
a. Distribute the formal complaint to the President, the Representative in question, the Staff Advisor(s), and the
Student Advisor(s) within three (3) business days of receiving the formal complaint submission.
b. Coordinate and hold a formal corrective action meeting between the President, Speaker, Advisor(s), and all parties
involved in the dispute, to create a corrective action plan for the representative in question within eight (8), but
no less than three (3) business days of the distribution of the formal complaint to all parties.
i. “Parties involved in the dispute” shall include all persons which the complaint is distributed and those
which the President, Speaker, the complainant, the representative in question invite as witnesses to the
dispute.

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ii. A list of witnesses to the dispute shall be submitted to the Speaker no less than 24 hours prior to the
corrective action meeting.
6.5.4 The corrective action plan shall include, but is not limited to, a list of corrective measures in which the representative in
question agrees to follow.
a. The final corrective action plan shall be distributed to all members of the Association within three (3) business
days of the formal corrective action meeting as signed by the President, Speaker, Staff Advisor(s), complainant,
and the representative in question.
b. A corrective action plan is limited to objectives aimed at correcting behaviors which violate the grounds for
expulsion.
6.5.5 The Speaker is limited to place a formal expulsion hearing under new business at the next regular meeting only when one
of the following circumstances occurs:
a. The representative in question declines to participate in a formal corrective action meeting.
b. The representative in question fails to agree to a corrective action plan as verified by the President and the Speaker.
c. The complainant finds that the representative in question violated the terms of the corrective action plan, and in
writing, submits a letter containing the formal charges for expulsion; and the complainant submits a petition
containing the signatures of no less than one-third of the voting members of the legislature as co-complainants to
the charges at least 48 hours prior to the business meeting. The letter containing the formal charges must be
submitted to the Speaker of the Association before, or concurrently with the petition signatures.
6.5.6 An expulsion hearing held during a duly called meeting of the Student Association shall be held under the following
sequence:
a. The Speaker shall call the expulsion hearing on the agenda.
b. The Speaker shall instruct the public attending that the meeting is about to enter closed session, the public rules
of being present in closed session, that public participation is not allowed during an expulsion hearing, and that
members of the association may not yield time to public persons who are present.
b. The Speaker shall yield the floor to the Parliamentarian to explain the expulsion hearing process.
d. The Speaker shall bring the meeting into closed session.
e. The Speaker shall read the formal complaint letter.
f. The Speaker shall read the formal corrective action plan.
g. The Speaker shall read the letter containing the formal charges for expulsion.
h. The complainant shall be granted the floor for no more than five (5) minutes, during which the complainant shall
speak and/or yield to other members of the association. There will be no question and answer period for the
complainant argument.
i. The representative in question shall be granted the floor for no more than ten (10) minutes, during which the
representative in question shall speak and/or yield to other members of the association.
j. The representative in question will enter a clarification period in which voting members of the association shall
be able to ask questions to the representative in question.
i. Each member of the association shall only be allowed to ask questions once during the clarification
period
ii. Each member shall not be allowed to ask questions for a period longer than one (1) minute.
iii. The clarification period shall not last for longer than twenty-five (25) minutes.
k. After the conclusion of the clarification period, members of the association will have the opportunity to discuss
the expulsion pursuant to the following guidelines:
i. Each member who speaks shall be limited to a speaking time of no more than one (1) minute.
ii. A member who wishes to speak shall not be allowed to speak more than one (1) time during each of the
two discussion periods.
iii. The initial discussion period shall be conducted first and last no more than ten (10) minutes.
iv. The final discussion period shall be conducted second and last until all members have had the opportunity
to speak.
l. Following the discussion period, the voting members of the legislature shall be immediately called into a roll call
vote. A vote of three-fourths majority in favor of expulsion shall be required to expel a representative from the
Student Association.

Section 6: Replacement of Representatives

6.6.1 At all times, the Association, under the management of the Speaker of the House, must keep a running list of interested
applicants for the position of Representative with the application period beginning at the of conclusion of the initial Speaker

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meeting for each association until the end of the term. This list of applicants, along with their individual applications, shall
be made available to members of the association.
6.6.2 Upon a time in which a vacant seat of a voting representative shall occur, the association shall attempt to fill said vacancy(s)
at the next regular meeting, or a special meeting duly called. The speaker shall notify by email, or another medium, all
candidates of the next duly called meeting which appointments will occur. If the applicant is not able to make the next
scheduled meeting, they must notify the speaker, who will then temporarily skip that applicant's name on the list of interested
applicants.
6.6.3 During the time period of a meeting reserved for the appointing of new representatives to the association, the presiding
officer shall call the applicants in the order in which the applications were received by the association.
6.6.4 When a candidate is called by the presiding officer, a motion is placed on the floor for the admission of that candidate
for the position of representative effective immediately following the adjournment of the meeting.
6.6.5 The applicant shall be allowed to present their merits for the position for a time no longer than three (3) minutes, with
an additional question and answer period of no longer than five (5) minutes.
6.6.6 After the presentation period has expired, the body shall begin a discussion period for a time no longer than ten (10)
minutes. During this period, each member of the association may speak once for a time no longer than one (1) minute.
6.6.7 At the conclusion of the discussion period, the motion shall be called for a vote by roll call of members.
6.6.8 For a candidate to be admitted, he/she shall receive a two-thirds majority of members.
6.6.9 At a time when a candidate is not admitted, he/she shall be reentered at the bottom of the list of interested applicants.
6.6.10 Should a candidate be called who is not present, and has not notified the speaker of their anticipated absence, the
candidate's application shall be removed from the list of interested applicants.

Article VII: Meetings

Section 1: Parliamentary Authority
7.1.1 The Parliamentary Authority shall be based on Robert’s Rules of Order, Newly Revised in all cases in which it is not
inconsistent with statute, the Charter, or the Bylaws, or the Standing Rules of Order.

Section 2: Presiding Officer

7.2.1 In the event the Speaker, Parliamentarian, and Ombudsman, are absent, any member, except the President, shall be
designated by a plurality of those present to preside.
7.2.2 The Presiding Officer shall remain unbiased during discussion.

Section 3: Regular Meetings

7.3.1 The Association shall hold regular meetings in the Fall and Winter Semesters on a date, time, and place determined by the
President and the Speaker.
7.3.2 All Regular Meetings shall be conducted in public.
7.3.3 The Association shall meet at least one (1) time in each month throughout the academic year, September through April.
7.3.4 A schedule of Regular Meetings shall be publicly posted by the Association outside the Student Association Office.

Section 4: Special Meetings

7.4.1 Special Meetings may be called by the President or the Speaker or upon the petition of one-fourth of the Representatives
provided there is compliance with the notice provision of the Bylaws in Section 7.4.2.
7.4.2 Notice of a Special Meeting shall contain the date, time, and place of such special meeting. A notice of any special meeting
shall be posted at least 72 hours before said special meeting. A copy of said notice shall be served upon each member of
the Association.
7.4.3 All Special Meetings shall be conducted in public.
7.4.4 The Association may call an Emergency Meeting with the petition of three-fourths of the Representatives, provided that it
be submitted to the Speaker at least 24 hours before said meeting.
a. Emergency Meetings must be approved by the President and Speaker.
b. Emergency Meetings shall be posted at least 24 hours prior to said meeting with the date, time, and place of said
meeting, with a copy of the notice served upon each member.
c. Emergency Meetings are limited to the discussion of the topic presented in petition for said meeting.

Section 5: Closed Session

7.5.1 The Association may enter into a Closed Session under those context provided within the Michigan Open Meetings Act

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under MCL 15.267 through 15.268.

7.5.2 A majority vote shall end a closed session.
7.5.3 In keeping with the confidential nature of closed sessions, no member of the Association, including employees permitted
to be present, shall disclose the content of discussions that take place during such sessions.
7.5.4 Nonmembers of the Association may be invited to attend by means of a majority vote, but are not entitled to attend.
7.5.5 Nonmembers of the Association permitted to be present are honor-bound not to divulge anything that occurred.

Section 6: Agenda
7.6.1 The Speaker shall prepare and submit to each Student Association member an agenda at least 72 hours prior to each regular
meeting and each special meeting.
7.6.2 The agenda shall list the various matter to come before the Association and shall serve as a guide for the order of procedure
for the meeting. Representatives may include items on the agenda upon concurrence of the Speaker.
7.6.3 The order of business may be altered and items added at any meeting at any time by a majority vote of the members present.

Section 7: Voting
7.7.1 Discussion on all motions shall be limited to twenty-five (25) minutes. Discussion on subsidiary motions shall not count
against the time allowed to main motions. Time may be extended in increments of twenty-five (25) minutes.
7.7.2 For all actions requiring a roll vote, the vote of each member shall be recorded. Proxy voting shall not be permitted.
7.7.3 Roll shall be called in rotating order.
7.7.4 No act shall be valid unless approved at a meeting of the Association by a majority vote, unless otherwise specified in the
Charter, Bylaws, or Robert’s Rules of Order, Newly Revised, of the members present and voting.
7.7.5 Representatives may abstain only with valid reason. The validity of the reason shall be deemed by the presiding officer.
7.7.6 Abstaining shall be deemed to acquiesce in the action taken by the majority. In situations in which there is a tie vote and
the abstention represents the deciding vote, the Speaker shall cast a vote to determine the issue.
7.7.7 Failure to vote constitutes a breach of the Representative’s duty.
7.7.8 All votes must be taken in an Open Session, except those to end a Closed Session, pursuant to the Michigan Open Meetings
Act under MCL 15.263.

Section 8: Public Participation

7.8.1 The Student Association recognizes the value of student comment on Student Association issues and the importance of
allowing members of the student body to express themselves on Student Association matters.
7.8.2 Any person or group wishing to place an item on the agenda shall register their intent with the Speaker no later than seven
(7) days prior to the meeting and include the following:
a. Name of the participant(s);
b. Group/organization affiliation, if and when appropriate; and
c. Topic to be addressed.
7.8.3 Any such requests shall be subject to the approval of the Speaker.
7.8.4 The Student Association welcomes public participation in the discussion of agenda topics under Unfinished Business and
New Business.
7.8.5 In compliance with the Michigan Open Meetings Act under MCL 15.263, the Student Association shall provide a period
for public participation at every open meeting of the Student Association and publish rules to govern such participation in
Student Association meetings.
7.8.6 The Presiding Officer of each meeting at which public participation is permitted shall administer the rules of the Student
Association for its conduct.
7.8.7 The Presiding Officer shall be guided by the following rules:
a. Public participation shall be permitted as indicated on the agenda.
b. Anyone having a legitimate interest in the actions of the Student Association may participate during the public
portion of a meeting.
c. Participants must be recognized by the presiding officer and will be requested to preface their comments by
an announcement of their name and group/organization affiliation, if and when appropriate.
d. Each statement made by a participant shall be limited to five (5) minutes duration and the total participation
made by a group/organization regarding the same topic shall be limited to fifteen (15) minutes as a whole.
e. No participant may speak more than once on the same topic unless all others who wish to speak on that topic
have been heard.
f. Participants shall direct all comments to the presiding officer and not to staff or other participants. No person

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may address or question Student Association members individually.

g. The portion of the meeting during which public participation is invited shall be limited to thirty (30) minutes
unless extended by a vote of the Student Association.
h. The Presiding Officer may:
i. Interrupt, warn, or terminate a participant’s statement when the statement is too lengthy, personally directed,
abusive, obscene, or irrelevant;
ii. Request an individual to leave the meeting when that person does not observe reasonable decorum;
iii. Call for a recess or an adjournment to another time when the lack of public decorum so interferes with the
orderly conduct of the meeting as to warrant such action.

Section 9: Meeting Minutes

7.9.1. The Executive Assistant shall take minutes at each meeting pursuant to the Michigan Open Meetings Act under MCL
15.269. In the event the Executive Assistant is absent, any member, except the President or the Speaker, shall be designated
by a plurality of those present to take minutes.
7.9.2. Minutes shall be kept for all meetings and must contain but not limited to the following:
a. A statement of the time, date, and place of the meeting.
b. The members present and absent.
c. Officer reports.
d. General notes from discussion(s).
e. General notes from public comments.
f. A record of any decisions made at the meetings.
g. A record of all roll call votes.
h. An explanation for the purposes(s) if the meeting enters into closed session.
7.9.3. Except for minutes taken during a closed session, all minutes are considered public records, open for public inspection, and
must be available for review as well as copying.
7.9.4. Proposed minutes shall be available for public inspection within eight (8) business days after a meeting. Approved minutes
shall be available within five (5) business days after the meeting at which they were approved.
7.9.5. The individual who took the minutes at the meeting is responsible for ensuring the provisions in Section 7.9.4 are met.
7.9.6. Corrections to the minutes shall be made no later than the next meeting after the meeting to which the minutes refer.
Corrected minutes shall be available no later than the next meeting after the correction was made and must show both the
original entry and the correction.

Section 10: Livestreaming

7.10.1 The Student Association will broadcast all House meetings, with the exception of Closed Meetings and Appointment
Meetings, onto a social media platform.
7.10.2 The Public Information Committee will oversee such broadcasts and supply the necessary equipment.
7.10.3 The Public Information Committee shall provide appropriate documentation for Public Participants.

Article VIII: Budget

Section 1: Allocations/Scholarships
8.1.1 The Allocations Committee shall not approve any allocation requests dated past the current Association’s fiscal year.
Requests will be held over for review until the in-coming Allocations Committee takes office.
8.1.2 All allocation requests will go to the Association unless any of the following circumstances exist:
a. The allocation request is less than $1,500.01 and approved by a 2/3 majority at an Allocations Committee
meeting properly called, attended, and voted by a quorum.
1. Quorum is defined as a minimum of five (5) Representatives in attendance and voting.
2. All Representatives have full voting rights at all Allocations meetings.
3. If a Representative abstains from voting in committee, and the total of voting representatives falls below five
(5), the request will go to the Association.
b. An allocation request is unanimously denied by the Allocations Committee.
8.1.3 The Allocations Committee shall not approve any individual scholarship or organization allocation in which:
a. The money will be used for a fundraiser in which the individual or organization makes a profit. The money
the individual or organization makes from the event should cover his/hers/its costs.
b. The money will be given away to a charity in his/hers/its name.

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c. The money will be used for the purchase of alcohol.

d. The money will be used for the purchase of gas.
e. The money will be given to a political candidate at any government level.
f. The money will be deposited into a University Department account.
8.1.4 Any individual or organization denied an allocation or scholarship will have ten (10) business days to file a written grievance
with the Student Association President. The written grievance must explain why they believe that the committee did not
allocate funds in a fair, un-bias manner.
8.1.5 Upon receipt of the written grievance, the President shall review the statements and either let the decision of the Association
stand, or resubmit the allocation to the Association.
8.1.6 In the event of a presidential resubmission, the allocation request shall be returned to the Association for reconsideration.
The Association shall follow the standard allocation procedure, except the Allocations Director’s report will be replaced
with a President’s report explaining the reason for the reconsideration.
8.1.7 All allocations or scholarships that go to the Association require a majority vote.
8.1.8 Pursuant to Article II, Section 7 of the Charter, the President’s power to veto specific financial allocations includes
allocations passed in committee. In the event of a President veto, the Association may overrule the veto by a three-fourths
vote.

Section 2: Prohibition of Direct, Individual Financial Gain and Conflict of Interest in the Allocations Process
8.2.1 Members of the Student Association are prohibited from a direct, individual based, financial gain from the budget of the
Student Association, via the Allocations Process, under the following pretext:
a. a member of the Student Association is prohibited from applying and/or receiving an individual allocation,
otherwise known as an IELD.
8.2.2 Members of the Student Association are prohibited from presenting a conflict of interest in determining expenditures from
the budget of the Student Association, via the Allocations Process, under the following pretexts:
a. a member of the Student Association is prohibited from presenting on behalf of an RSO, at either a Regular
Business Meeting of the Student Association or during a session of the Allocations Committee.
b. a member of the Student Association is required to abstain from all votes on a particular RSO's application
for an allocation, both at the Allocations Committee, or upon appeal to a Regular Business M eeting of the
Student Association, should the member also be a member of the RSO applying.

Section 3: Spending
8.3.1 Once the Annual Budget is approved, each section is outlined to the limit of spending.
8.3.2 The expenditure of funds will be under the authorization of the Officers.
8.3.3 Expenditures not specifically provided for in the annual budget shall be approved in the following manner:
a. $0.01 - $150.00 requires authorization from the President.
b. $150.01 - $300.00 requires authorization from the President, Speaker, and Executive Assistant to the
Association.
c. $300.01 and over requires a majority vote.

Section 4: Contents of Budget

8.4.1 The Budget shall contain, but is not limited to, the following items each year:
a. All salaries for paid positions, including FICA.
b. All scholarships and allocations.
c. Sections for each committee.
d. General Assembly.
e. Reserve.
8.4.2 Each item shall have a line item number and amount for the entire year.
8.4.3 Wages, paid as a salary stipend, will be the highest amount that the Association will pay for that person for the entire
year. The salary stipend set shall be equally divided amongst the 16 university pay periods which occur during the Fall
and Winter Semesters.
a. The President shall be paid an amount equal to 4.5% of the estimated annual budget first approved by the
association.
b. The Speaker shall be paid an amount equal to 4.5% of the estimated annual budget first approved by the
association.
c. The Executive Assistant shall be paid an amount equal to 2.25% of the estimated annual budget first approved by

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the association.
d. All paid individuals shall receive a 3% addition to their base salary to be paid at the pay period preceding the
beginning of the fall semester which shall compensate for time worked and not compensated for during the Spring
and Summer semesters.
8.4.4 Individuals who stand to receive a salary from the proposed budget shall abstain from voting on 8.4.1: (a) of the budget.

Section 5: Approval/Adjustment of Budget

8.5.1 The Budget shall be approved by a majority vote before the beginning of the fall semester.
8.5.2 The Budget shall be made publicly available at least five days before voting to approve the budget.
8.5.3 Adjustments to the Budget require a majority vote.

Section 6: Budget Information

8.6.1 The Budget shall be posted no later than five (5) business days after approval.
8.6.2 Monthly up-to-date Budget information on all accounted sub-line item expenditures shall be posted online at the end of
each month.

Article IX: Amendments and Adoption

Section 1: Amendments
9.1.1 Proposed amendments to the Bylaws shall follow the guidelines for resolutions as described in Section 3.3.4 of the Bylaws.
9.1.2 Amendments to the Bylaws require a majority vote.
9.1.3 The Parliamentarian, with approval from the President and the Speaker, may make changes to the Bylaws for grammar,
consistency, and conciseness purposes without approval from the Association.
a. Any such changes will be immediately adopted into the Bylaws.
b. The Parliamentarian shall notify the Association of any such changes within fourteen (14) business days.
c. Any such changes may be amended as described in Section 9.1.1.

Section 2: Term of Operation

9.2.1 These Bylaws remain in effect until rescinded or amended.

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103 Doan Hall, 7400 Bay Road, University Center, Michigan 48710