Flexible Work Agreement: Last Updated 4 July 2019

FLEXIBLE WORK AGREEMENT
Between
____________________________________________________
Name of Employee
____________________________________________________
Position Title and Work Unit/School
and
Aaron Smith
Delegate’s name
Principal, Wheelers Hill Secondary College

Position Title and Work Unit/School
The purpose of this agreement is to detail the flexible working arrangements agreed between the above
parties. The terms of this agreement are to be based on the ‘Flexible Work Policy - Corporate
Workplaces’, ‘Flexible Work Schools’ and the ‘Working Remotely Guidelines’ (as applicable).
Note: Where a flexible work agreement seeks to alter an employee’s terms and conditions of
employment, such a request must be sent to the Executive Director, People Division for approval.
Definitions in this Agreement:
Agreement means this Agreement and includes any attached Schedule.

Employer means the Department of Education and Training.
Delegate means the responsible delegate in accordance with the Instrument of Delegation by the
Secretary to the Department of Education and Training
Base location means the Employee’s usual place or places of work, as set out in the Schedule.
Remote Workplace means the location at which the Employee works remotely during the Designated
Work Hours, as set out in the Schedule.
Designated Work Hours means the days and hours during which the Employee works including at the
Remote Workplace as specified and as set out in the Schedule.
Last updated 4 July 2019

COMMENCEMENT AND REVIEW OF AGREEMENT
2.1 This Agreement commences on the date set out in the Schedule.
2.2 There will be a 6 monthly review of this agreement. The first formal review will occur in 4 months after the
commencement date, or earlier.
TRIAL PERIOD
3.1 This Agreement will operate on a trial basis for <insert> months after the commencement date speciﬁed in the
Schedule (trial period).
3.2 At any time during the trial period, the Department or the Employee may terminate the Agreement giving the
other party two weeks’ notice (preferably in writing).
3.3 The Agreement will be reviewed by the parties two weeks prior to the completion of the trial period to determine
whether the Agreement will continue to operate beyond the trial period.
VARYING OR ENDING A FLEXIBLE WORKING ARRANGEMENT

4.1 Flexible working arrangements can be altered to meet changing operational requirements. Both the
delegate and the employee may seek to vary or terminate a flexible work arrangement subject to
reasonable notice generally at least 28 calendar days written notice. Written confirmation, clearly
outlining the reason for varying or ceasing the arrangement should be provided to or by the delegate.
Variations and terminations must be documented and can only be refused on reasonable business
grounds.
WORK ARRANGEMENTS
5.1 The Employee will work at the Base location and the Remote Workplace (if applicable) as set out in
the Schedule.
5.2 Any variations to the Agreement must be agreed by the Delegate and the Employee and recorded
accordingly.
SCHEDULE A
Commencement Date: __14th April 2020____________________ Review Date: TBA
Detail the flexible work variation of this agreement.

 See Appendix A of the Flexible Work Policy Corporate Workplaces or Flexible Work Schools for options.
 For Working Remotely Agreements, include remote workplace location, designated hours and DET
equipment provided. (Refer to the Working Remotely Guidelines under Flexible Work on A-Z HRWeb when
completing this section). Also include a completed Occupational Health and Safety (OHS) Work Area
Checklist Schedule B. For changes to working hours or days refer to A-Z HRWeb under Working Hours for
further information regarding policy and processing requirements.
Additional Comments:
SCHEDULE B
Occupational Health and Safety (OHS) Checklist for Working Remotely

The following should be established prior to signing the Flexible Work Agreement.
1. General Layout
□ capacity to isolate a specific work area during Designated Work Hours
2. Workstation Desk
□ desk height between 690‐720mm
□ keyboard can be used with both feet flat on the floor and forearms at right angles
3. Computer, monitor & mouse
□ monitor away from direct outside light and no light direct light from behind the screen
□ monitor at least 1 arm’s length away from the user
□ normal gaze – upper 1/3 of screen
□ keyboard at comfortable tilt for typing with forearm support
□ mouse placed beside keyboard – no over‐reaching to use mouse
4. Workstation Chair
□ height and seat/backrest tilt adjustable so thighs slightly less than 90° angle
□ lumbar support positioned at lumbar level and backrest at comfortable angle to provide support for the user
5. Workstation Elements
□ document holder used where appropriate – transcribing from hard copy to computer
□ telephone in easy to reach position
6. Workstation Environment
□ noise levels acceptable
□ adequate lighting
□ adequate ventilation
□ electrical equipment in good condition – no frayed cords, no double adaptors, adequate electrical equipment
ventilation
□ residual Current Device (RCD) installed at the workplace
□ adequate rest breaks every 30 minutes
□ smoke alarm installed and fire extinguisher available

Flexible Work Agreement: Last Updated 4 July 2019

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FLEXIBLE WORK AGREEMENT

Principal, Wheelers Hill Secondary College

Agreement means this Agreement and includes any attached Schedule.

Last updated 4 July 2019

VARYING OR ENDING A FLEXIBLE WORKING ARRANGEMENT

Commencement Date: __14th April 2020____________________ Review Date: TBA

Detail the flexible work variation of this agreement.

Occupational Health and Safety (OHS) Checklist for Working Remotely

□ capacity to isolate a specific work area during Designated Work Hours

□ desk height between 690‐720mm

3. Computer, monitor & mouse

□ monitor at least 1 arm’s length away from the user

□ normal gaze – upper 1/3 of screen

□ keyboard at comfortable tilt for typing with forearm support

□ mouse placed beside keyboard – no over‐reaching to use mouse

□ telephone in easy to reach position

□ noise levels acceptable

□ residual Current Device (RCD) installed at the workplace

□ adequate rest breaks every 30 minutes

□ smoke alarm installed and fire extinguisher available

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Commencement Date: 14th April 2020__________________ Review Date: TBA