QUESTION BANK ANSWERS

Descriptive Questions
1. Differentiate cut-paste and copy-paste.

Cut-Paste and Copy-Paste are basic computing essentials which allow the person to edit a
document or file easily and quickly.
There are a few differences in the two commands:
The Copy and Paste command is used when data from a document or any file is needed to
be added to another location in addition to the place from where it is being originally copied.
The second location could be either in the same document or location or in a different
document or location.
The Cut and Paste command is used when the data from a document or any file from any
location is to be moved completely to a new location and is no longer required in the original
location. The new location could be in the same document or file or in a different document
or file. 
Both these commands need the data to be selected initially, which can be done by dragging
the mouse across the area to be selected.
For Copy and Paste, the mouse should be right clicked in the new location after selection of
data and the copy command is selected. After moving to the new location, the mouse is right
clicked again and the paste command is selected.
Similarly, for Cut and Paste command, the mouse should be right clicked in the new
location after selection of data and the Cut command is selected. After moving to the new
location, the mouse is right clicked again and the paste command is selected.
These commands can be chosen from the Edit Menu too on the document.
Ctrl X + Ctrl V is the shortcut command for Cut (Ctrl X) and Paste (Ctrl V).
Ctrl C + Ctrl V is the shortcut command for Copy (Ctrl C) and Paste (Ctrl V).

2. State true or false:

a) In slide sorter view mode, slides of the presentation appear one after the other
when you click the mouse.
b) Type writing activity is an example of word processing.
c) A new paragraph can be introduced by clicking CTRL and N keys together.
d) Generating interview letters for 100 candidates for attending interview is an
example of mail merge operation.
e) Generating multiple copies of letter, written to your mother is an example of mail
merge operation.
3. Write the shortcut keys used for the following operations:
a) To create a new document in MS-Word – Ctrl+N
 b) To print a document. – Ctrl+P
c) To select the entire document – Ctrl+A
d) Cut, Copy, Paste and Undo - Ctrl+X, Ctrl+C, Ctrl+V, Ctrl+Z respectively
e) To find a word in a document – Ctrl+F
4. How do we include bullets and numbers of different types in a document? Explain
in brief.

Fruits
 Mango
 Chikku
1. Papaya

Bullets
Create a List from Existing Text
This is very simple to convert a list of lines into a bulleted or numbered list.
Following are the simple steps to create either bulleted list or numbered list.
Step 1 − Select a list of text to which you want to assign bullets or numbers. You can use
any of the text selection method to select the portion of text.
Step 2 − Click the Bullet Button triangle to display a list of bullets you want to assign to
the list. You can select any of the bullet style available by simply clicking over it.
Step 3 − If you are willing to create a list with numbers, then click the Numbering Button
triangle instead of the bullet button to display a list of numbers you want to assign to the
list. You can select any of the numbering style available by simply clicking over it.
Create a List as You Type
You can create a bulleted list as you type. Word will automatically format it according to
your text.
Following are the simple steps to create bulleted list as you type.
Step 1 − Type *, and then either press the SPACEBAR or press the TAB key, and then
type the rest of what you want in the first item of the bulleted list.
Step 2 − When you are done with typing, press Enter to add the item in the list
automatically and go to add next item in the list.
Step 3 − Repeat Step 2 for each list item.
Numbering
You can create a numbered list as you type. Word will automatically format it according
to your text.
Following are the simple steps to create numbered list as you type.
Step 1 − Type 1, and then either press the SPACEBAR or press the TAB key, and then
type the rest of
 what you want in the first item of the numbered list.
Step 2 − When you are done with typing, press Enter to add the item in the list
automatically and go to
add next item in the list.
Step 3 − Repeat Step 2 for each list item.
You can create sub-lists. These sub-lists are called multi-lists. It is simple to create
sublists; press the Tab key to put items in sub-list.

5. What is mail merge? Explain the steps involved in mail merge.

MAIL MERGE
Mail merge is a powerful tool for writing and sending a personalized letter or e-mail to
many different people at the same time. Facility provided by most word processing
program whereby a form-letter can be sent to many recipients, each letter personalized
for each recipient. The program takes each recipients name and address (from a mailing
list) and enters it in its usual place on the letter, and also prints out mailing labels. Mail
merge is a software operation describing the production of multiple (and potentially large
numbers
of) documents from a single template form and a structured data source. The letter may
be sent out too many recipients with small changes, such as a change of address or a
change in the greeting line. Microsoft Word Mail Merge allows a user to send letters or
documents to many people simultaneously; users simply create one document that
contains the information that will be the same in each version, and then add placeholders
for the information that will be unique to each version.

Mail Merge Step by Step Instructions

1. Open Microsoft Word.
2. Go to Tools ->Letters and Mailings -> Mail Merge... If the task pane was closed, it will
open the Mail Merge task pane.
Step 1: Select Document Type
1. Under Select document type, choose Letters.
2. Click on Next: Starting document at the bottom of the task pane
Step 2: Starting document
1. Selecting Use the current document will allow you to start from the current document
shown on the screen.
2. Click Next: Select recipients. Note that you can always go between steps by clicking
on the Next and Previous links at the bottom of the task pane.
Step 3: Select Recipients
1. Select Use an existing list.
2. To find an already existing file, click Browse... and navigate your way to the file.
3. If your data source is an Excel worksheet that has data on multiple tabs, you need to
select the tab containing the data you want. Click OK.
4. All the entries in the data source will now appear in the Mail Merge Recipients
window, where you can edit the list of recipients.
5. In the Mail Merge Recipients window, select the recipients you want by checking the
boxes next to the recipients.
6. If the arrow next to any column heading is blue, that category is screening out names.
To display all the recipients again, click and blue arrows and select All.
7. To check all names in your recipients list, click Select All. To uncheck all names, click
Clear All.
8. Click OK to return to the Mail Merge Wizard.
9. To change the file click Select a different list...
10. To edit the list click on Edit recipient list... (data source)
11. Click on Next: Write your letter.
Step 4: Write Your Letter
1. If you are creating a form letter, type the text that you want to appear in every form
letter. Insert merge fields where you want to merge names, addresses, and other data from
the data source (i.e. recipient list) by clicking anywhere you want in the main document
to insert the field. Then click on More Items and insert individual field Click More
items...
1. Select one of the following:
(a) Address Fields will allow you to select from address fields that will automatically
map to corresponding fields in your data source, even if the data source's fields
don't have the same name as your fields.
(b) Database Fields will allow you to select from fields that always take data directly
from a column in a database.
2. In the Fields window, click the field you want.
3. Click Insert, and then click Close.
4. If the Match Fields window appears, Microsoft Word may have been unable to find
some of the information it needs to insert the field. Click the arrow next to not matched,
and then select the field from your data source that corresponds to the field required for
the mail merge. If you are creating a form letter, click next: Preview your letters.
Step 5: Preview your letters
1. To preview the items in order, click the arrows under the Preview your letters heading.
2. To locate a specific item, click Find a recipient..., and then enter the criteria in the Find
field.
3. To change the list of recipients, click Edit recipient list..., and make your changes in
the Mail Merge Recipients window.
4. Click on Next: Complete the Merge at the bottom of the task pane
Step 6: Complete the Merge
1. Click Edit individual letters...
2. In the Merge to New Document window, select the records you want to merge.
3. Click OK.
 4. Microsoft Word will create new merged document.
5. To personalize individual documents, scroll to the information you want to edit, and
make your changes.
6. Print or save the document just as you would any regular document.
Step 7: Save the Merged Letters
Under most circumstances, you do not need to save the merged document. It is simpler
and more useful to save the main document and merge it again if you need another copy.
Below are examples of times when you might wish to save the merged document:
• You wish to keep an archived copy of mailings, including to whom they were sent.
• You have personalized individual letters or labels within the merge, and want to save
those changes. If you do wish to save the merged document, collect the merged files into
a single document by clicking Edit individual letters. In the Merge to New Document
window, select one of the following:
• To merge all the documents, click All.
• To merge only the document that you see in the document window, click Current
record.
• To merge a range of documents, click From, and then type the record numbers in the
From and To boxes.
Click OK.
Microsoft Word will open one new document that contains the entire individual letters.
Save the document just as you would any regular document.

6. Explain insert menu in MS-Word.

Inserting Objects
This tab can be used to insert various types of objects, including pages, tables,
illustrations, links, headers & footers, text, and symbols.
Headers and Footers.
To have a consistent header or footer on each page of a document, click on Header or
Footer from the Header and Footer group and then select the header or footer style that
you desire. Once you add a header or footer, you will see a Header & Footer Tools
Design tab on the ribbon. The Header & Footer Tools Design tab contains the options
related to working with the header and footer sections of a document.
The Insert group provides the capability to insert the date & time, pictures, and clip art.
The Options group allows you to specify if you want a different header or footer on the
first page and a different header and footer between odd and even pages.
The Position group allows you to specify the distance the header is from the top of the
page and the distance the footer is from the bottom of the page.
When you have finished working with the header and footer, click the Close Header and
Footer icon under the Close group.
Page Numbers
 Click Page Number from the Header and Footer group, select the position of the page
numbers (top of page, bottom of page, page margins, or current position), and then select
the style of the page numbers. To set formatting options for page numbers, click Page
Number and then Format Page Numbers.
Symbols & Equations
Symbols that aren’t found on a normal keyboard can be added to Microsoft Word
documents by selecting Symbol from the Symbols group. A list of commonly used
symbols will display. Click on one of the symbols in the list or click More Symbols to
pick from a larger list.
Equations can be added to a Microsoft Word document by selecting Equation from the
Symbols group and then selecting from the list of pre-defined equations or clicking Insert
New Equation and entering your own equation.
Tables
To create a table, click the Table icon from the Tables group and then select the number
of cells you want. The example at the right has a table that is 7 cells wide by 4 cells high.
If you need a table that is larger than 10 cells wide by 8 cells high, click Insert Table.
The Insert Table window will open up. From here, the number of columns and rows can
be specified. In addition, the autofit behavior can be set to specify the width of columns.
Pictures
Place your cursor where the picture is to be inserted and then select Picture from the
Illustrations group. Navigate to the directory where the picture is located, click the file
name and then click the Insert button. See the Picture Tools Format Tab section below for
information on working with pictures within a Word document.
Links
Links to websites or other locations within a Word document can be created by using the
Links group. To include a link to a website, select Hyperlink from the Links group. Enter
the text that should be displayed in the document in the Text to display: text box and the
web site address in the Address: text box and then click OK.
7. Explain different elements of MS word (UI) with a neat diagram.
Parts of MS-Word Application Window:
The MS-Word 2010
document has the
following components:
1. Quick Access
Toolbar (QAT):
Displays buttons
to perform frequently
used commands with a
single click. Frequently
used commands in Word
include Save, Undo,
Redo, and Print. For
commands that you use
frequently, you can add
additional buttons to the
Quick Access Toolbar.
2. Title bar:
Displays the
name of the document
and the name of the program.
3. Ribbon (Toolbars):
Ribbon contains commands organized in three components:
 Tabs: These appear across the top of the Ribbon and contain groups of related
commands. Home, Insert, Page Layout, References, Mailings, Review, and View
is the examples of ribbon tabs.
 Groups: They organize related commands; each group name appears below the
group on the Ribbon. For example, group of commands related to fonts are called
by a group name Font or group of commands related to alignment is called
Paragraph etc.
 Commands: Commands appear within each group.
4. File Tab:
Displays Microsoft Office Backstage view. This is where you can open or save
files, create new documents, print a document, and do other file-related operations.
5. Dialog box launcher:
A small arrow that displays to the right of some group names on the Ribbon;
clicking this button opens a dialog box that provides more options about the group.
6. Help (?):
The Help Icon can be used to get word related help anytime you like. This
provides nice tutorial on various subjects related to word.
7. Document Area:
 This is the area where you type. The flashing vertical bar is called the insertion
point and it represents the location where text will appear when you type.
8. Status bar:
Displays, on the left side, the page (If we are in the first page it appears 1of 2total
no of pages etc.) and line number, word count, and the Proof button. On the right side,
displays buttons to control the look of the window.
9. View Buttons:
The group of five buttons located near the bottom of the screen, lets you switch
through the Word's various document views.
 Print Layout view: This displays pages exactly as they will appear when printed.
 Full Screen Reading view: This gives a full screen view of the document.
 Web Layout view: This shows how a document appears when viewed by a Web
browser, such as Internet Explorer.
 Outline view: This lets you work with outlines established using Word’s standard
heading styles.
 Draft view: This formats text as it appears on the printed page with a few
exceptions. For example, headers and footers aren't shown. Most people prefer
this mode.
10. Zoom Control:
Zoom control lets you zoom in for a closer look at your text. The zoom control
consists of a slider that you can slide left or right to zoom in or out; you can click the +
buttons to increase or decrease the zoom factor.
11. Vertical Scroll bar:
Enables you to move up and down in a document to display text that is not
visible.
12. Program-Level Control Buttons:
The buttons on the right edge of the title bar that minimize, restore or close the
program.

8. Do the following number system conversions?

a. (10111000)2= (?)10
b. (110101.0111)2 = (?)10
c. Convert (247.09375)10 to binary numbers, via octal.
d. Convert (2F1)16 into its decimal equivalent.
e. Convert octal 152 to binary.
f. (135)10 = (?)2
g. (479)10 = (?) 2
h. (10110111)2 = (?)16
i. (724)8 = (?)2

j. (6254)10 = (?)8
 k. (3FFF)16 = (?)10
l. (F342)16 = (?)2
m. (56)10 = (?)2
n. (B3D8)16 = (?)8
o. (1011.101)2 = (?)16
9. State true or false:
a. The printed copy of a document is called as hard copy.
b. The green line under the text indicates a grammatical error.
c. Type writing activity is an example of word processing.
d. A new paragraph can be introduced by clicking CTRL and N keys together.
e. Generating interview letters for 100 candidates for attending interview is an
example of mail merge operation.

10. Briefly explain the following features of MS-WORD with example:

a. Formatting tools
 Adjust the font settings.
On your Ribbon, you will see drop-down menus for font and size. To make changes to
text you first have to select the text that you want to work with. You can select individual
characters, specific words, or entire paragraphs. After you select text, you can format it.
For example, you can change the font, size, and color.
Click on to the left of the first word you wish to select and hold the cursor while dragging
the cursor over all the words you wish to select.
 Change size, colour, and highlighting.
Navigate to the drop-down section on the Ribbon to choose your desired font, size, color,
and highlighting. You will see the font button first, to the left right after the Style button.
Next, you will find the size button with your default size (usually size 12 font).
Always consider the formatting guidelines of the document you are writing when
choosing the font style and size.
The standard font for most college and professional papers is Time New Roman size 12
font.
 Choose the text emphasis formatting you want to use.
Besides setting the font style and size, you can also adjust the emphasis of words and
lines in your document. Beside the size button, you will see the Bold, Italics, and
Underline button. The Bold button is a bolded capitol B, the Italics button is an italicized
capitol I, and the Underline button is an underlined capitol U.
Just click the buttons on the Ribbon once you have selected the font you want to modify.
 Set the text highlights and font colors.
If you would like to add colors and highlights to your document, you can do so by
selecting the part of the document you like to add colors to and clicking the Text
Highlight or Font Color buttons on the Ribbon.
Navigate to the far right of the Ribbon to find the Highlight button, a blue ABC with a
white bar underlining it, and the font color button, a letter A with a black bar underneath.
b. Table creation and editing
Create a Table
The following steps will help you understand how to create a table in a Word document.
Step 1 − Click the Insert tab followed by the Table button. This will display a simple grid
as shown below. When you move your mouse over the grid cells, it makes a table in the
table that appears in the document. You can make your table having the desired number of
rows and columns.
Step 2 − Click the square representing the lower-right corner of your table, which will
create an actual table in your document and Word goes in the table design mode. The table
design mode has many options to work with as shown below.
Step 3 − This is an optional step that can be worked out if you want to have a fancy table.
Click the Table Styles button to display a gallery of table styles. When you move your
mouse over any of the styles, it shows real time preview of your actual table.
Step 4 − To select any of the styles, just click the built-in table style and you will see that
the selected style has been applied on your table.
Delete a Table
Following are the simple steps to delete an existing table from a word document.
Step 1 − Click anywhere in the table you want to delete.
Step 2 − Click the Layout tab, and click the Delete Table option under the Delete Table
Button to delete the complete table from the document along with its content.
Merging Cells

The following steps will help you merge table cells in a Word document.
Step 1 − Bring your mouse pointer position inside the first cell that you want to merge.
Now press the Shift key and click the cells around the cell which you want to merge into
the first cell. This will highlight the cells which you click and they will be ready to be
merged.
Step 2 − Now click the Layout tab and then click the Merge Cells button which will merge
all the selected cells.
After merging the cells, all the content of the cells will be scrambled which you can fix
later as you like. For example, you can convert the merged cells text into title or some other
description. For example, let us have center-aligned and bigger font text as follows on top
of the table.
Split a Cell
The following steps will help you split a cell into two sub-cells of a table available in word
document.
 Step 1 − Bring your mouse pointer position inside the cell that has to be divided into
multiple cells.
Step 2 − Now click the Layout tab and then click the Split Cells button; this will display a
dialog box asking for the number of rows and columns to be created from the selected cell.
Step 3 − Select the desired number of rows and columns that have to go into the resultant
cell and finally click the OK button to apply the result.
You can divide a cell into multiple cells either row-wise or column-wise or both.
c. Find and Replace
Find Command
The Find command enables you to locate specific text in your document. Following are the
steps to find a word document in the following screen
Step 1 − Let us work
out on a sample text
available in our Word
document. Just type
=rand() and press
Enter; the following
screen will appear
Step 2 − Click the Find
option in the Editing
group on the Home tab
or press Ctrl + F to launch the Navigation pane
Step 3 − Enter a word which you want to search in the Search box, as soon as you finish
typing, Word searches for the text you entered and displays the results in the navigation pane
and highlights the word in the document as in the following screenshot
Step 4 − You can click the clear button (X) to clear the search and results and perform
another search.
Step 5 − You can use further options while searching for a word. Click the option button to
display the options menu and then click the Options option; this will display a list of options.
You can select the options like match case to perform case-sensitive search.
Step 6 − Finally, if you are done with the Search operation, you can click the close button
(X) to close the Navigation Pane.
Find & Replace Operation
We assume you are an expert in searching a word or phrase in a word document as explained
above. This section will teach you how you can replace an existing word in your document.
Following are the simple steps
Step 1 − Click the Replace option in the Editing group on the Home tab or press Ctrl + H to
launch the Find and Replace dialog box shown in Step 2
Step 2 − Type a word which you want to search. You can also replace the word using the
Find and Replace dialog box as in the following screenshot
 Step 3 − Click the Replace button available on the Find and Replace dialog box and you will
see the first occurrence of the searched word would be replaced with the replace with word.
Clicking again on Replace button would replace next occurrence of the searched word. If you
will click Replace All button, then it would replace all the found words in one go. You can
also use Find Next button just to search the next occurrence and later you can use Replace
button to replace the found word.
Step 4 − You can use More >> button available on the dialog box to use more options and to
make your search more specific like case sensitive search or searching for whole word only
etc.
Step 5 − Finally, if you are done with the Find and Replace operation, you can click the
Close (X) or Cancel button of the dialog box to close the box.

11. Write a short notes on

a. Redo command.
Redo command. Word 2016 offers a couple of commands that enable you to fix mistakes
and restore your documents — Redo and Repeat. If you undo something and — whoops!
— you didn’t mean to, use the Redo command to set things back to
the way they were.
For example, you may type some text and then use Undo to “untype”
the text. You can use the Redo command to restore the typing. You
have two choices: Press Ctrl+Y.
 Click the Redo command button on the Quick Access Toolbar.
The Redo command does exactly the opposite of whatever the Undo command does. So,
if you type text, Undo untypes the text and Redo recovers the text. If you use Undo to
recover deleted text, Redo deletes the text again. When the Redo
command has nothing left to redo, it changes functions and becomes the
Repeat command. On the Quick Access toolbar, the command changes
as shown here. The Repeat command’s duty is to repeat the last thing
you did in Word, whether it’s typing text, applying a format, or doing a variety of other
things.
Lamentably, you can’t use the Repeat command to ease your typing chores. That’s
because it repeats only the last single character you typed. The keyboard shortcut for the
Repeat command is Ctrl+Y, the same as the Redo command.
b. Document view.
View Buttons:
The group of five buttons located near the bottom of the screen, lets you switch through
the Word various document views.
1. Print Layout view: This displays pages exactly as they will appear when
printed.
2. Full Screen Reading view: This gives a full screen view of the document.
 3. Web Layout view: This shows how a document appears when viewed by a Web
browser, such as Internet Explorer.
4. Outline view: This lets you work with outlines established using Word’s
standard heading styles.
5. Draft view: This formats text as it appears on the printed page with a few
exceptions. For example, headers and footers shown. Most people prefer this
mode.

c. Bullets and numbering

Previously explained

12. Write down steps to cut copy and paste text in a document.
One of the most basic functions you will probably use is to move or copy text. If you
move the text, deleting it from the original location and placing it somewhere else, you
are cutting and pasting text. When you make a copy of the text, leaving a copy in the
original location and placing the new copy in a different place, you are copying and
pasting text.

When you cut or copy a section of text, it is moved to the Windows Clipboard, which
holds the cut or copied sections until you are ready to paste them. Because the Clipboard
is Windows-based, you can use it in all Windows applications, not just Word.

One thing that makes Word so popular is that you can choose from a number of different
methods to accomplish the same result. There are several different ways to cut or copy
and paste selected text.
Generally, the basic steps to copy and move are as follows:

1. Select the text you want to copy or move.

2. Copy (or cut) the selected text.
3. Reposition the insertion point at the target location.
4. Paste the text you copied (or cut).

Some methods for copying, cutting, and pasting text work better in certain situations. For
example, if your hands are already on the keyboard, the keyboard methods might be more
convenient. Others prefer to use the mouse.
To copy selected text, perform one of the following actions:
1. Click the Copy button.
2. Choose Edit, Copy.
3. Right-click the selected text and choose Copy.
4. Press Ctrl+C.
5. Press Ctrl+Insert.
 To cut selected text, perform one of the following actions:
1. Click the Cut button.
2. Choose Edit, Cut.
3. Right-click the selection and choose Cut.
4. Press Ctrl+X.
5. Press Shift+Delete.
To paste selected text, perform one of the following actions:
1. Click the Paste button.
2. Choose Edit, Paste.
3. Right-click in the document and choose Paste.
4. Press Ctrl+V.
5. Press Shift+Insert.

13. Explain any five formatting commands used in MS Word.

Keyboard
Command Description
Shortcut

Alt+H, FF;
arrow keys; Alt+H, FF selects the font drop-down menu; use the arrow keys
Font Enter to highlight the font; press Enter to finish the selection.

Alt+H, FS;
arrow keys; Alt+H, FS selects the font size drop-down menu; use the arrow
Font Size Enter keys to highlight the size; press Enter to finish the selection.

Increase Font
Size Alt+H, FG Increases font size.

Decrease Font
Size Alt+H, FK Decreases font size.

Bold Alt+H,1 Toggles bold on and off.

Italic Alt+H,2 Toggles italics on and off.

Alt+H, 3;
Underline Enter Toggles underline on and off.
 Keyboard
Command Description
Shortcut

Alt+H, 3;
Double down arrow;
underline Enter Toggles double underline on and off.

Alt+H, 3 selects the underline style drop-down menu; use the

Alt+H, 3; arrow keys to highlight the style; press Enter to finish the
Underline style arrow keys selection.

Strikethrough Alt+H, 4 Toggles strikethrough on and off.

Subscript Alt+H, 5 Toggles subscript on and off.

Superscript Alt+H, 6 Toggles superscript on and off.

Alt+H, 7; Toggles through five case options: sentence case, lowercase,

Change Case arrow keys uppercase, capitalize each word, toggle case.

Alt+H, FC; Alt+H, FS FC selects the font color drop-down menu; use the
arrow keys; arrow keys to highlight the color; press Enter to finish the
Color Enter selection.

Alt+H, I selects the highlight drop-down menu; Enter

Highlight Text Alt+H, I; Enter highlights the selection.

Clear formatting Alt+H, E Removes text formatting from the selection.

14. Give the steps involved in inserting a picture into a file.

In Word 2016, easily insert pictures from the web and other places to enhance a
document or report.
Here’s how to insert pictures from the web:
1.Click Insert Tab.
2.Click “Online Pictures” in Illustrations Group.
3.Search for “New York City” in the Office.com
Clip Art box.
4.Select a picture you like.
 5.Click Insert.

How to move a picture:

1.Place mouse pointer over picture.
2.Look for cross-like move arrow tool.
3.Click and drag your shape to a new spot.

How to re-size a picture:

1.Click into the picture.
2.Look for squares around the
frame.
3.Click and drag a frame square.

a) Drag a corner out to enlarge

proportionally.
b) Drag a corner in to shrink
proportionally.
Add a couple more pictures of the other
cities, and make them fit all on one page.

15. Differentiate between Save and

Save As option.

Save:-
This command is use when you want to save a file by only one name. For example you
have saved a file by the name of “Excel tip” and now you want to open it and want to insert
some more information about “Excel tips” so when you inserted more information and now you
want to save these more information so as you click on “Save” command. Our more work will
directly save in “Excel tips” file.
Save As:-
This command is use when you want to save a file by two or more than two name. For
example you have saved a file by the name of “Excel functions” and now you want it by another
name. So for this, click on “Office button” then click on “Save As” command or Click “F12”
from keyboard. After click on “Save As” command “Type a name” in the front of “File name”
and lastly click on “Save” button as given below.
16. Explain md, cd, DATE, TIME, VER, DIR, and RD command in DOS with example
MD: For creating the Directory in MS DOS, we use the MD (Make Directory)command
Syntax:
a. C:\> MD NCIT

CD: For changing the directory in MS DOS, we use the CD (Change Directory)
command
Syntax:
b. C:\>CD NCIT
 Now it appears as:
c. C:\NCIT>

RD: For removing the directory/folder in MS DOS we use RD(Remove Directory)

command
Syntax:
– RD Directoryname
Note: For removing the directory first the directory should be empty

VER: command is used to check the version of the Operating System that is used in the
Computer Syntax:
– C:\>VER
E.g. C:\>VER

DATE and TIME: For checking the date from the system in MS DOS, we use the
DATE command. It returns the current system date.
Similarly, the TIME command returns the current time from the system.
Syntax:
– C:\>DATE
E.g. C:\>DATE

DIR: For listing the Sub-directories and Files within a directory, we use the DIR
command
Syntax:
– DIR [Directory_name]
– E.g. C:\>DIR NCIT
Displays all the directories/files within the directory NCIT

17. Write the steps to

insert header and
footer in a document.
Add Header and
Footer
The following steps
will help you
understand how to add
header and footer in a
Word document.
Step 1 − Click the Insert tab, and click either the Header button or the Footer button that
which needs to be added first. Assume you are going to add Header; when you click the
Header button it will display a list of built-in Headers from where you can choose any of
the headers by simply clicking on it.
Step 2 − Once you select any of the headers, it will be applied to the document in
editable mode and the text in your document will appear dimmed, Header and Footer
buttons appear on the Ribbon and a Close Header and Footer button will also appear at
the top-right corner.
Step 3 − Finally, you
can type your
information whatever
you want to have in
your document header
and once you are done,
click Close Header and
Footer to come out of
the header insertion
mode. You will see the
final result as follows.

You can follow a similar procedure to add footer in your document.

Edit Header and Footer
The following steps will help you understand how to edit the existing header or footer of
your document.
Step 1 − Click the Insert tab, and click either the Header button or Footer button or
whatever you want to edit. Assume you are going to edit the Header, so when you click
the Header button it will display a list of options including the Edit Header option.
 Step 2 − Click on the Edit Header option and Word will display the editable header as
shown in the following screenshot.

Step 3 − Now you can edit your document header and once you are done, click Close
Header and Footer to come out of the edit header mode.

18. Explain the Drop Cap Effect.

D rop Cap is short for dropped initial capital letter. Typically, a drop cap is an
oversized, single capital letter designed to stick up above a line of text or to stand
out in a block of text.
Drop Caps commonly are used at the beginning of chapters or to start a new section in a
book.

Using a Drop Cap is a great way to add visual appeal to your page. To create a Drop Cap,
follow these steps:
1. Click in the paragraph to which you want to add a Drop Cap.
2. On the Insert tab, in the Text group, in the Drop Cap list, choose one of the drop-cap
styles: Dropped or In Margin, or choose Drop Cap Options...:

The former places the image within the paragraph text, where as In Margin places the Drop
Cap in the margin outside the paragraph text.
In Drop Cap Options dialog box, you can:
 1. From the Font drop-down list, select the typeface you want to use.
2. Choose a setting from the Lines to Drop box. This setting defines how high the letter
will be.
3. Select the Distance from Text to define how much space you want to allow around the
Drop Cap.
4. Click OK to close the dialog box. Word creates a text box with the Drop Cap inside.