Marketing Employability Skills

CHAPTER 3
Information and Communication
Technology Skills
By
Hafsa Mohammed Abdul Lateef
12A2
 Meaning of Spreadsheet
A spreadsheet is an electronic document, which has rows
and columns. It is used to store data in a systematic way
and do calculations.
Types of Spread sheet
1.Microsoft Excel
2.LibreOffice Calc
3.Google Sheets
 Steps to start LibreOffice Calc
1.Install LibreOffice
2. In the SCEARCH BAR type LibreOffice
3. Select LibreOffice Calc from the search results

Components of a spread sheet

1. A row is an arrangement of cells in a horizontal (sleeping) manner
2. A column is an arrangement of cells in a vertical (standing) manner
3. A cell is a rectangle shaped box, where the row and column meet.
You can enter text, numbers, date, formula, etc.
Whatever you type in, a cell appears in the area called formula bar,
where we can edit data and formula.
4. The name box shows the location of the selected cell. The
location of the cell is a combination of column and row.
5. A worksheet is a collection of cells in the form of a grid (a network
of lines that intersect each other, making rectangles).
6. A workbook is a spreadsheet that has one or more worksheets.

Steps to enter data in a Spreadsheet

1. Click on the cell where you want to enter data
2. Type text or number in the cell, When we type, we can see the
data in Formula Bar. Press Enter when you complete typing.
3. After entering, the cursor is set on the next cell.
4. (by default) the data in the cell is left aligned when we type text.
If you enter numbers, they are right aligned in the cell. Remember
that text is aligned to the left of the cell, while number is aligned to the right.
 Types of data
There are three main type of data:
1. Text-to enter names
2. Numbers-to enter quantity
3. Date-to enter date

Methods of Editing data in a cell

Method 1
1. Double click on the cell you want to edit. Then, type additional
text in the cell or in the Formula Bar.
2. Press Enter.
Method 2
1. Click on the cell you want to edit.
2. Correct the text in the Formula Bar.
3. Press Enter.
Method 3
(If you want to completely change the text in the cell, then do the
following.)
1. Click on the cell.
2. Type the new text.
3. Press Enter.

How to Delete data in a cell

1. Click on the cell. Press Delete key on the keyboard.(if one cell is
to be deleted)
2. If multiple cell needs to be deleted, select the entire row or
column and press delete.
a. When a single cell is selected it is called active cell.
b. When a number of cells is selected, it is called cell range.

Saving the spreadsheet

Click File, and then, Save This will open a Save As dialog box.
Type the file name and click Save.

Closing the spreadsheet

Click File, and then press Close.

Opening a spreadsheet
Click File, and then, select Open. This will show a dialog box with a
list of existing files. Select the one you want to open and click Open.

Printing the spreadsheet

1. Click File, and then, select Print from the drop-down or press
Ctrl+P on the keyboard.
2. A Print dialog box appears.
3. Select the printer, range of pages and number of copies to be
printed.
4. and click OK.
 Working with Data and Formatting
Text

Different Methods of Addition

1. Adding values directly

-Press ‘=’ (equal-to) symbol, and type the numbers and press
enter.
2. Adding using cell address
-Type ‘=’ and enter the cell address and press enter.
3. Using mouse to select values in a formula
- . The steps are as follows:
i. Type ‘=’ in the cell where you want to calculate the total.
Ii. Click the cell, which has English marks for Rohit. B2 will
appear in the formula.
iii. Type ‘+’.
iv. Click the cell, which has maths marks for Rohit. C2 will appear
in the formula.
v. Type ‘+’.
vi. Click the cell (D2), which has science marks for Rohit.
vii. Press Enter.
4. Using Sum() function
i. Type ‘=Sum(' in E2 where you want the total.
ii. Now, click on English marks, i.e., B2, hold the left mouse
button and drag till science marks, i.e., D2. This will select the
marks for all three subjects.
iii. Type ‘)’ and press Enter.

Copying and moving formula

1. Click on the cell with the formula.
`
2. If you want to COPY, right click and select COPY or press
CTRL+C.
If you want to MOVE, right click and select CUT or press CTRL+X
3. Click on the first cell, where you have to copy the formula.
4. 4. Keeping the left mouse button down, drag till you reach the
last cell, where you want the formula. Release the left mouse
button.
5. Right-click and select Paste or press Ctrl+V on the keyboard.
6. The formula will be copied to all selected cells.

Formatting Cells and Content in a

spreadsheet
1. Change text style and font size
- we can change the text style using the Font drop-down menu.
- we can change the size of the text from the font-size drop-
down.
2. Align (arrange) text in a cell
- using the icons on the Tool Bar (left, right, centre), we can align
text in the cell.
3. Highlight text
- we can highlight, underline, italicize the text in a spreadsheet
DIFFERENT WAYS OF HIGHLIGHTING A TEXT ARE:
………………………………………….
Advanced Features in Spreadsheet
1. Sorting data
The steps to sort data are as follows:
i. Select all rows and columns that have to be sorted.
ii. Click on Data, and then, select Sort.
iii. Sort dialog box will appear.
Click on Sort Key 1 and select total from the drop-down. By
default the order is Ascending.
iv. Click on OK.
2. Filtering data
The steps to apply filter to a table are as follows:
i. Click on the AutoFilter icon on the Tool Bar.

ii. This will put filters at the top of each column

iii. Click on the required filter column.
iv. The drop-down list will be shown.
v. By default, all values are checked or selected.
Vi. Click on OK.

Protecting spreadsheet with password

The steps to protect a spreadsheet are as follows:
1. Click on Tools and select Protect Spreadsheet
2. A Protect Document dialog box appears.
3. Type in a password.
4. Type the same password in the Confirm textbox.
5. Click on OK.
OR
Another way of protecting a spreadsheet is as
follows:
1. Click on File, and then, Save As.
2. A Save As dialog box will appear.
3. Type the file name and click Save with password.
4. Click on Save.
5. A Set Password dialog box appears.
6. Type a password in the first textbox, and then, type the same
password in the Confirm textbox.
7. Click on OK.

Presentation Software
There are a number of presentation software available:
1. LibreOffice Impress
2. Microsoft Office – PowerPoint
3. OpenOffice Impress
4. Google Slides
5. Apple Keynote
 Steps to start LibreOffice Impress
1. Install LibreOffice Impress on your computer.
2. Type ‘LibreOffice Impress’ in the search bar of Windows.
3. Select LibreOffice Impress from the search
4. LibreOffice Impress will open. Cancel the ‘Select a
template’ dialog box.
5. A blank presentation will open

Adding text to a presentation

By default, there are two textboxes in the first slide-
The top one is for the title
The lower (bigger) one for other details
Opening, Closing, Saving and Printing
a Presentation
Steps to save a presentation
1. Click on File.
2. Select Save As or Save from the drop-down.
3. elect a folder where you want to save the file, example
Desktop.
4. By default, the File name is ‘Untitled#’ (# is a number). You
can change it to the name of your choice.
5. The default Save As type is .ods. You can select other file
types from the Save As type drop-down. You can save the file as
MS Excel or HTML or text file.
6. Click on Save.
Later while working, you can simply click File>Save or press
Ctrl+S on the keyboard to save the presentation.
 Steps to close a presentation
1. Click on File.
2. Select Close from the drop-down. |
3. If you have not saved the changes before closing the file, it will
prompt you with a ‘Save Document’ dialog box. You can decide
whether you want to save or not or cancel.

Steps to open a presentation

1. Open LibreOffice Impress.
2. Click on File.
3. Then, select Open from the drop-down.
4. This will display the Open dialog box.
5. Browse and select the folder where your file is saved, for
example Desktop.
6. Then, select the file
7. Click on Open.
8. This will open the file in LibreOffice Impress.

Steps to print a presentation

1. Click on File.
2. Select Print from the drop-down or you can press Ctrl+P on
the keyboard.
3. A Print dialog box is displayed.
4. A printer attached to the computer is displayed in the dialog
box.
5. Select the number of copies you want to print.
6. Select All, if you want to print all slides.
7. Select Slides, if you want to print few of them and provide the
slide numbers.
8. Click on OK.
 Working with Slides and Text in a
Presentation
I. Adding slide to a presentation
1. Click on Slide.
2. Select New Slide from the drop-down
3. You can also press Ctrl+M on the keyboard.
4. This will add a blank New Slide to the presentation.
II. Deleting slides
1. Select the slide that you want to delete.
2. Click on Slide.
3. Select Delete Slide from the drop-down .
4. The selected slide will be deleted.
5. You can press ‘Del’ key on the keyboard to delete the
selected slide.
III. Adding and formatting text
1. You can add text by simply typing on the keyboard.
2. You can insert a textbox using the option Insert>Textbox
3. To change, select a different style of font, click on the Font
Style.
4. You can also change the size of the text by clicking on the Font
Size drop-down and select the size
IV. Highlighting text — bold, underline, italic
1. Select the text that has to be highlighted.
2. Properties tab will be displayed.
3. Select the icon required to perform the desired function, i.e.,
making it bold, italic, underlined or strikethrough.
V. Aligning text — left, right, center, justified
1. Using the Paragraph option in the Properties tab, we can align
the text either left or right or centre or justified.
2. ‘Left or right aligned’ means that text will be aligned to the
left or right margin.
3. ‘Center’ aligns the text to the center of the page
4. ‘Justify’ aligns the text to the right and left margins.
VI. Changing text colour
- The Font Color drop-down gives various colours from which you
can choose and change the colour of the text
- Besides the Font Color drop-down, there is a Highlight Color
drop-down. If you select a colour from the Highlight Color drop-
down, it will change the background colour of the text.
 Advanced Features used in
Presentation

Inserting shapes in presentation

-Shapes, such as lines, square, circle, arrows, symbols, etc., in
the OfficeLiber that can be inserted into slides.
1. Click on Insert, and then, select Shape.
2. Once a shape is inserted in a slide, you can use the
Properties tab to make changes to the properties of the shape,
such as colour, size, position, direction, etc.
By
Hafsa Mohammed Abdul Lateef
12A2