Discuss the suitability of the two accounting information systems and compare

them in terms of ability to support an organisation functions.

QUICKBOOKS
QuickBooks provides a suite of financial services and online software for small business and
it’s an all-in-one accounting, invoicing, and payroll, payments & receipt management. It
provides all invoicing, expense tracking, and tax reporting and cash flows tracking needed
for a business. QuickBooks is a great accounting information system.
 QuickBooks manage your business on the go as it makes it easier to access your
account, manage your business, and stay organized on your computer. It also helps
to see how your business is performing with customizable reports and dashboards.
 QuickBooks helps to track your expenses. Record expenses for tax time and you can
even photograph and save receipts with the QuickBooks Online mobile app.
 An organisation can also use QuickBooks to create custom, professional invoices,
sales receipts and estimates that you can send in minutes.
 QuickBooks takes control of your cash flow. It makes it easier to enter bills from
vendors, and pay them only when they are due. You can also send quotes and
invoices, track sales and expenses and scan receipts.
 QuickBooks provides support with answers to your questions and information on
running your business. It’s now seriously easy to do your invoicing, bookkeeping and
billing as Intuit QuickBooks Online software gives you the things you need most to
run your small business, all in one place.
SAGE Accounting

 Designed to meet the needs of every business, no matter the size; Sage
accounting software is easy to use and feature rich. Giving you the ability to
invoice customers, analyse business performance, and more.
 Sage accounting can be used to prepare payrolls. Fully compliant and
SARS accredited, Sage HR and payroll software makes managing your people a
breeze; with automatic tax calculations, payslip creation, and always up-to-date
employee records.

 Bank statement imports: a time saver for reconciliations

Dashboards: view the information you need to make decisions

Drill downs: drill into the detail from any report or chart

Mobile applications: log on using your device from anywhere

Online: run your business from anywhere, anytime.

Recurring invoices: automatically invoice customers

Report designer: design your own formats and layouts

Reporting: various reporting options offered.

QuickBooks and Sage One are two popular business management services. Both offer
slightly different services. QuickBooks focuses more on bookkeeping and accounting
services while Sage One is a feature-rich project management service. The two services
overlap in some categories, but ultimately, both services help your business grow in
different ways.

QuickBooks offers powerful accounting and bookkeeping tools while Sage helps keep
employees on-task when working on collaborative projects. Here are a few of the ways in
which both QuickBooks and Sage can help your business.

Benefits of QuickBooks

QuickBooks has been a popular small business accounting software since the 1990s and
brings decades of experience to the table. Today, QuickBooks Online harnesses new
technologies like cloud computing in order to simplify business management. QuickBooks
also has a 30 day free trial.

QuickBooks Online helps business managers avoid relying wholly on an accountant. Here are
a few of the benefits QuickBooks brings to the table:

 Income and expense tracking: Easily monitor how much money your business is
bringing in and how much it’s spending over certain periods of time.

 Sync with bank accounts: QuickBooks synchronizes directly with bank accounts and
credit card accounts, which means all transactions made in your accounts will
automatically appear in QuickBooks.

 Bookkeeping tools: This is where QuickBooks really differentiates itself from Sage –
QuickBooks offers a full suite of bookkeeping tools to help manage your business,
including income and expense tracking, payroll management (on higher level
accounts), and financial management tools.

Benefits of Sage One

Sage is primarily a project management tool that offers a few basic bookkeeping features –
including expense tracking and invoice reporting. It’s still an excellent option for today’s
businesses, but it won’t be able to handle all of the bookkeeping services your business
requires.

Sage helps businesses in a number of ways, including:

 Project management on the cloud: Businesses are more productive on the cloud.
Cloud-based project management is one of the primary benefits of Sage One.
Multiple employees can simultaneously work on a single project and collaborate
together in the cloud.
  Invoices and quotes: Every Sage One account comes with unlimited invoices and
quotes. You can send an unlimited number of invoices and quotes to your
customers. These invoices have your business’s logo pinned at the top and provide a
professional face for your business.

Add unlimited collaborators: Sage offers two plans. On the higher level plan, Sage One
Accounting Standard, there’s no limit to how many collaborators you can have working on a
single project. That’s an excellent benefit for larger businesses.

Scalable plans: The lowest Sage One plan, Sage One Invoicing, is mostly used for tracking
income and expenses and sending invoices to businesses. The higher plan, Sage One
Accounting Standard, is a feature-rich project management service that also includes
everything from the Invoicing plan.

QuickBooks Online vs Sage One Supported Services

Mobile apps: QuickBooks and Sage both offer a suite of mobile apps for the iPhone and iPad
as well as Android devices. With both services, you can perform virtually all core functions
over the apps – including project collaboration and expense tracking.

Online access: You can access QuickBooks and Sage One from any internet-connected
device and all data will sync across devices online. Even if your device isn’t supported by
mobile apps, you’ll be able to login and view account data from your mobile browser.

Cloud support: Sage and QuickBooks both use cloud servers to sync information across all
devices. Sage specializes in offering cloud-based project management services to its clients.

Compatibility: Sage and QuickBooks can be used alongside one another but they’re not
directly compatible with one another.

Bank accounts: Users can add bank accounts and credit card accounts to QuickBooks and
account information will automatically sync across the software. Sage One also lets you add
bank accounts to the platform, although transaction information won’t automatically sync.

Online payments: Sage lets users accept payments from clients via PayPal. Users can also
choose to use the built-in online payment processing system, Sage Payment Solutions,
which accepts credit card payments in exchange for transaction fees. QuickBooks does not
offer payment processing of any sort.

Other Points of Comparison On QuickBooks Online vs Sage One

Free trial: Sage One offers an excellent free trial. Users can test the software for free
without submitting credit card data. Users have access to the full suite of Sage One services
during that trial. QuickBooks also offers a free trial, although you need to enter credit card
data and cancel your account before that 30 day period is over. If you don’t cancel your
account in time, then your account will begin to be charged as a normal subscription.

Unlimited use: Sage One lets users add unlimited numbers of collaborators to a single
project. Users on all plans can also send unlimited invoices. QuickBooks also lets users
create unlimited invoices and estimates.

Extra fees: Sage One charges extra for adding administrators to your account. By default, all
plans have a single administrator and adding more admins costs $10 per month. Otherwise,
the price you sign up for is the price you’ll likely see on your monthly bill. QuickBooks bases
its pricing on features, and the more you’re willing to pay, the more features you receive.
The highest level plans sync your account with Intuit Online Payroll, where you’ll need to
pay $2 per employee per month to file payroll taxes.

Sage One and QuickBooks provide two different types of services. QuickBooks specializes in
bookkeeping services while Sage One specializes in client invoicing and project
management.

However, the two services do overlap in some categories. Both services let users track
income and expenses over defined periods of time. In that category, the two services are
virtually equal, although QuickBooks has a slight edge due to its ability to automatically sync
transaction information across bank accounts.

When comparing QuickBooks and Sage, you should also take into account the additional
services offered by the two platforms. If your business frequently requires employees to
collaborate on projects, then a project management service like Sage One is an excellent
way to save time. If, on the other hand, you don’t have a good bookkeeping service, then
QuickBooks can help.

Of course, there’s nothing stopping you from using both Sage One and QuickBooks. Some
businesses use Sage One purely as an invoicing and project management tool, while
QuickBooks handles all other bookkeeping functionality. That’s okay too.

Essentially, QuickBooks is a feature-rich bookkeeping program that lets you automatically