COMPETENCY - BASED

LEARNING MATERIAL

Sector

TOURISM
Qualification Title

FOOD & BEVERAGE SERVICES NCII

Unit of Competency

WELCOME GUESTS AND TAKE FOOD & BEVERAGE ORDER

Module Title

WELCOMING GUESTS AND TAKE FOOD & BEVERAGE ORDERS

POLYTECHNIC COLLEGE OF DAVAO DEL SUR, INC..

Mac Arthur Highway, Brgy. Kiagot, Digos City
 HOW TO USE THIS COMPETENCY BASED LEARNING MATERIAL

Welcome to the module in FOOD & BEVERAGE SERVICES NCII QUALIFICATION. This
module contains training materials and activities for you to complete.

The unit of competency “Welcome guests and take food and beverage orders” contains
knowledge, skills and attitude required for TRAINEES.

You are required to go through, a series of learning activities in order to complete each
learning outcome of the module. In each learning outcome are Information Sheet, Self-Checks,
Task Sheets and Job Sheets. Then follow these activities on your own. If you have questions,
don’t hesitate to ask your facilitator for assistance.

The goal of this course is the development of practical skills in supervising work-based
training. Tools in planning, monitoring and evaluation of work-based training shall be prepared
during the workshop to support in the implementation of the training program.

This module is prepared to help you achieve the required competency, in “FOOD AND
BEVERAGE SERVICESNCII”.

This will be the source of information for you to acquire knowledge and skills in this
particular competency independently and at your own pace, with minimum supervision or help from
your facilitator.

Remember to:

 Work through all the information and complete the activities in each section.
 Read information sheets and complete the self-check. Answer keys are included in this
package to allow immediate feedback. Answering the self-check will help you acquire the
knowledge content of this competency.
 Perform the task sheets and job sheets until you are confident that your output conforms to
the performance criteria checklist that follows the sheets.
 Submit outputs of the task sheets and job sheets to your facilitator for evaluation and
recording in the Accomplishment Chart. Outputs shall serve as your portfolio during the
institutional competency evaluation.

A certificate of achievement will be awarded to you after passing the evaluation. You must
pass the institutional competency evaluation for this competency before moving to another
competency.
 FOOD AND BEVERAGE SERVICES NCII

320 Hours
Contents of this Competency – Based Learning Materials

No. Unit of Competency Module Title Code

1 Prepare the Dining Preparing the dining TRS512387

Room/Restaurant Area for room/restaurant area for
Service service

2 Welcome guests and Welcoming guests TRS512388

take food and and take food and
beverage orders beverage orders

3 Promote food and beverages Promoting food and TRS512389

products beverages products
 4 Provide food and beverage Providing food and TRS512390
services to guests beverage services to guests

5 Provide room service Providing room service TRS512391

6 Receive and handle guests Receiving and handle TRS512392

concerns guests concerns

MODULE CONTENT

Qualification : FOOD & BEVERAGE SERVICES NCII

Unit of Competency : WELCOME GUESTS AND TAKE FOOD &

BEVERAGE ORDERS

Module Title : Welcoming guests and take food & beverage orders

MODULE DESCRIPTOR:
This unit deals with the knowledge and skills required in providing pre-meal services to the
dining guests as soon as they arrive in the foodservice facility. It covers the dining room or
restaurant service procedures before the food and beverage orders are served. This unit
involves the initial steps in the sequence of service that includes the welcoming of guests,
seating the guests, taking food and beverage orders and liaising between the kitchen and
the service area.

NOMINAL DURATION: 60 Hours

LEARNING OUTCOMES:

At the end of this module you MUST be able to:

LO1 Welcome and greet guests

LO2 Seat the Guests

LO3 Take food and Beverage orders

LO4 Liaise between kitchen and service areas

Definition of Terms

Term Explanation

Account A folio or file in which transactions can be recorded

‘Accoutrements’ Items used to fit out the tables. Also referred to as centre pieces

It is the term used for a menu that has individually priced dishes. A la carte
A la carte
means ‘from the card/menu’

A la carte setting Basic table setting for an individual cover

Anticipate To realize beforehand; foretaste or foresee

Balancing The process undertaken at the end of a shift to determine if actual takings
 Term Explanation
balance or match recorded takings

Bain Marie A large pan that is filled with hot water and has a heat source: smaller pans can
be set in the larger pan to keep food warm or cook food slowly

Briefing A meeting to discuss an upcoming shift

A specific amount of money, made up of various amounts, used for cashiers to

Cash Float
give change

Centrepiece A large central object which serves a decorative purpose

Charge A transaction resulting from the sale or use of a product or service

Checklist List used to identify complete list of activities to be performed

Contamination Spoilage of safe food: food must be thrown out

Cover A place setting for a guest OR word used to describe the number of guests

A term used to identify plates, cups, saucers and bowls normally made from
Crockery
china

Cruet French term for salt and pepper shakers or an oil and vinegar set

Customer A person who purchases goods or services from another; buyer,patron

A term used to identify knives, forks, spoons, teaspoons and service utensils
Cutlery
made from stainless steel.

Dining environment The dining area

EFTPOS Electronic Funds Transfer at Point of Sale. An electronic method of payment

using a credit or debit card

Financial transaction The monetary dealings between the customer and the establishment

Gueridon trolley A movable service or trolley from which food be carved, filtered, flambéed or
prepared and served

A period of time in which different shifts will have time to exchange information
Handover
that will benefit and ensure the smooth continuation of the department.

Hot box A container used to keep plates warn prior to serve

An account established for a person or company who is not accommodated in a

House account
guest room

Maitre d’/Maître d'hôtel A dining room attendant who is in charge of the waiters and the seating of
customers
 Term Explanation
Mill Used to grind salt and pepper; a grinding mill grinds solid materials so they are
smaller

Mise en place French term meaning ‘put in its place’- the preparation of items and areas
before service

The tasks, responsibilities or step by step instruction to be performed before the

Opening procedure
start of service

POS terminals Point of Sale terminals or cash registers

Post mix A drink dispensing system for simultaneous dispensing of syrup and water/soda
in a single valve chamber to produce a flavored drink

Smorgasbord An assortment of foods served as a buffet meal

Table d'hôte A French term meaning ‘host's table’

Table side service Service that takes place near a customer table

Items that are placed on a customer table including cutlery, crockery and
Tableware
glassware

Temperature Danger Is between 5˚C and 60˚C and is the temperature at which bacteria can grow
Zone most rapidly to dangerous levels in food

Tent cards Cards used for the display of information or advertising folded in a triangular
fashion to stand freely on a table

The difference between the actual takings (total of payments) against recorded
Variance
payments

An area where a person works or where items needed for the completion of
Work station
tasks are kept or stored

A reading/report on all the financial transactions processed through the cash

X reading
register during the shift or day

A final report on all the financial transactions that have been processed through
the register during the shift or day, and this reading also clears the register’s
Y reading
memory of those transactions, leaving the register ready for the next day’s or
shift’s transactions.
 Learning Outcome No. 1 Welcome and greet guests

CONTENTS:
 Preparation of service equipment / utensils and supplies
 Cleanliness and condition of equipment / utensils and supplies

ASSESSMENT CRITERIA:

 Guests are acknowledged as soon as they arrive.

 Guests are greeted with an appropriate welcome.
 Details of reservations are checked based on established standard policy.

CONDITIONS:
The trainee/student must be provided with the following:

 Tables and chairs  Dinner knife

 Glassware  Ashtray
 Dinner fork  Trays
 Dinner spoon  Plates
 Table cloth  Cutlery
 Table napkin  Crockery
 Teaspoon  Linen
  Menu and wine list  Condiments
 Flower arrangement  Cash register
(artificial/fresh)  Coffee maker

METHODOLOGY:

 Lecture

 Discussion

 Film viewing

 Demonstration

ASSESSMENT METHOD:

 Oral examination

 Written examination

 Performance test

Learning Experiences / Activities

Learning Outcome # 1

Welcome and greet guests

Learning Activities Special Instructions

Read: Information Sheet 1.1-1 This Learning Outcome deals with the development
of the Institutional Competency Evaluation Tool
which trainers use in evaluating their trainees after
“Relay information in a clear and concise
manner using appropriate communication finishing a competency of the qualification.
techniques ”
Go through the learning activities outlined for you on
Answer: Self Check 1.1-1 the left column to gain the necessary information or
knowledge before doing the tasks to practice on
 Perform: Task Sheet 1.1-1 performing the requirements of the evaluation tool.

The output of this LO is a complete Institutional

Competency Evaluation Package for one
Competency of Food and Beverage Services NCII.
Your output shall serve as one of your portfolio for
your Institutional Competency Evaluation for
welcome guests and take food and beverage
orders.

Feel free to show your outputs to your trainer as you

accomplish them for guidance and evaluation.

This Learning Outcome deals with the development

of the Institutional Competency Evaluation Tool
which trainers use in evaluating their trainees after
finishing a competency of the qualification.

Go through the learning activities outlined for you on

the left column to gain the necessary information or
knowledge before doing the tasks to practice on
performing the requirements of the evaluation tool.

After doing all the activities for this LO1: Welcome

and greet guests; you are ready to proceed to the
next LO2: Seat the guests.

INFORMATION SHEET 1.1-1

PREPARE FOOD AND/OR FOOD AND BEVERAGE OUTLET FOR

SERVICE

1. Check food service area and customer facilities for cleanliness

prior to service, in accordance with enterprise procedures, and
where required, take corrective actions.

Introduction
Staff working in a food and beverage facility will be responsible
for checking the food and beverage area prior to
opening/service to ensure its cleanliness and, where required,
to take corrective action.
In most establishments, employees are rostered on a minimum of half an hour depending
on bookings and the size of the facility before a shift starts, to prepare a restaurant/dining
area for service.
The preparation of a restaurant is vital for the efficient and successful running of any meal
shift. Things need to be checked, stocked, positioned and cleaned before a restaurant
opens to the public, and if a restaurant is unprepared, service may be slow, inefficient and
seen as unprofessional by the customer, who then may decide not to return.
You need to be ready for service when the doors open – otherwise you always seem to be
playing catch-up, and never get on top of what needs to be done.
The range and variety of food and beverage outlets
The industry boasts a wide variety of food and beverage outlets.
The notes provided in this manual are intended as a guide to what is
generally applicable. However you are advised to identify what
specifically applies at your workplace and comply with those
requirements where they differ from what is provided in these notes.
In many instances the preferred methods, techniques and protocols
will reflect the nature and style of the establishment and the
atmosphere, image and environment it wishes to create.
For example, one establishment may aim for a casual dining environment while another
aims for a more formal approach.
Neither is right or wrong – they are simply different and it is your responsibility to provide
the style of service appropriate for the venue where you work.
If unsure about what applies where you work, speak to your supervisor.
Cleaning and checking the restaurant area

All areas need to be checked for cleanliness or cleaned prior to service.

Most establishments employ cleaners to do the bulk of the cleaning during the hours the
area is closed. However, throughout the day, certain areas must be monitored for their
ongoing cleanliness and any problem areas must be rectified promptly. These problems
cannot wait until the daily major cleaning service.
These procedures follow any establishment schedule. They cover a wide diversity of tasks
and equipment. The size of the venue, the number of staff, the number of covers, layout,
service style and opening hours will all impact on the cleaning and checking that are
required.
Areas to check for cleanliness may include:
Furniture – tables and chairs
Wall hangings – pictures or displays
Fixtures – light fittings and door knobs
Plants – indoor plants and pots
Glass – windows, panels and doors
Floor – carpet and tiled areas
Work stations – waiter’s sideboard
Toilets – rest areas
Operating equipment such as coffee machine, carving trolley, toaster, bar chiller, bar
blender etc..
Checking and cleaning customer facilities

Facilities can say a lot about the hygiene levels and standards of an establishment.
Customers dislike visiting facilities in a venue that are messy or unclean, and often infer
things about other areas of the property based on what they find in these public areas.
It is therefore very important to keep these areas clean. Waiting staff cannot afford to
adopt a view that says ‘these are not my areas – it’s not up to me’.
They are – and it is!
Customer facilities may include the waiting area, the toilets, non-smoking areas and
external areas.

Waiting area
This area is used to seat customers who may be waiting for a table, or waiting for other
guests to arrive.
Waiting areas usually have seating, offer written material for customers to read, and have
some of view to keep customers engaged while they are waiting.
Waiting areas may also have a cloakroom to store customers’ property. It is vital for
cloakrooms to be clean and well-maintained in order to reduce the risk of damaging
customers’ property, and to create an initial impression of care and attention to detail
throughout the entire property.
Waiting areas are usually near the front entrance, and are often the first area a customer
enters. This first impression of the establishment is very important so cleanliness and
tidiness is essential.
In addition, staff who work here must realise that their dress, actions and demeanour are
likewise critical: they must also realise that customers will see them before they talk to
them, and are forming an opinion of the establishment long before the first word is said.

Toilets
The restroom area must be kept clean at all times and well-stocked with the necessary
items.
Depending on the number of patrons, some restroom areas can get quite messy during
service.
A Cleaning Schedule and Checklist for the individual facility should be prepared and used
to guide inspections of toilets.
The following areas in a restroom must be checked for
cleanliness and stocked before service and regularly
throughout a shift. Checks should include:
Benches – making sure they are free from water, soap scum,
tissues and glassware
Toilet cubicles – checking they are stocked with toilet paper;
the toilet bowl and seat must be clean
Urinal – checking they are clean and in good working order and deodorant blocks supplied
where appropriate
Hand towel dispenser – making sure it is stocked with woven paper towels
Hand dryer – verifying it is clean and in good working order
Soap and sanitiser – checking to ensure sufficient supply
Waste paper basket – emptying it as required and ensuring it is not overflowing, and is
fitted with a bin liner that is in good order
Floor – making sure it is clean and free from rubbish and liquid spillage
Making sure the area has a clean and hygienic smell.
Unfortunately, some customers visiting hospitality establishments could be ill, and if
someone has been ill in a toilet or restroom, then the problem must be addressed
immediately. Even though it’s a dirty job, you’ve got to fix it. You must not just ignore it.
If you can’t do it, get a cleaner on to it immediately.
When these checks and cleaning duties are being performed, it is also necessary for you
to keep an eye peeled for any pieces of furniture, or other items that require repair or
which may pose a danger. These should be reported to the appropriate person (supervisor
or the maintenance department), and removed from service where warranted.
Work within guidelines for Occupational Safety and Health (OSH) regarding cleaning toilet
areas, such as wearing disposable gloves, taking all necessary measures to protect
yourself against injury when dealing with chemicals, being alert to the possibility that
needles may have been disposed of in the toilet cubicles or in the waste bins.
Smoking areas
The main cleaning of this area should have been done by the cleaning staff but your role
may include:
Checking that the cleaning of this area has been done – and arranging for supplementary
cleaning where required
Doing spot cleaning of areas and items that require it – the
cleaners may not always clean this area to the standard
you want, or which is required
Placing ashtrays in the area – on tables, on the floor
Placing advertising material in the area – to promote the
food and beverages available, and to promote
upcoming events, special occasions etc.
Watering plants in the area.
Again a Cleaning Schedule and Checklist for the individual smoking
area should be prepared and used to guide inspections.
External areas
External areas are areas outside the premises and can include
footpaths, gardens and car parks.
These areas are often forgotten by staff who normally work inside the
premises, but they are very important because these areas are the
ones that customers see before they enter the food and beverage
area. Once again, they start forming impressions about the food and
beverages and the service they will receive based on these factors.
Duties regarding these areas are usually limited to the basics such as:
Sweeping or hosing an area
Picking up rubbish
Collecting any glasses etc. that guests may have taken outside.

Prepare and adjust the environment to ensure comfort and ambience for customers, as
appropriate

The ambience and comfort level of a restaurant must be taken into consideration when
preparing for service.
It should also be continuously monitored during service to ensure it is inline with policy and
requirements. Most venues will have set requirements in relation to:
The temperature settings on the climate control/air conditioning
systems
The lights that have to be turned on or off
The level at which sound systems operate.

Comfort and ambience

Some of the factors in achieving a high level of customer comfort and creating the required
ambience include:
Restaurant temperature set at a comfortable level taking into account the outside
temperatures. Some properties set a constant level year round. An accepted
temperature range for dining areas is 20ºC - 26ºC, while other properties will make the
room cooler during summer and warmer during winter.
Generally speaking, the temperature level should be a
‘set and forget’ issue. If the temperature has to be
altered, permission to do so may be required from
management before adjustments are made.
Lighting adjusted according to the time of day and the establishment style. Lighting is a
main way in which ambience is created and the combination of up lights and down
lights, the use of dimmer and coloured lights all combine to produce a required setting.

Checks must be made to ensure:

No blown bulbs
No flickering fluorescents
Dimmers are set at the correct setting
Lights are on or off as required
A fresh smell. Sometimes it may be necessary to turn on the air conditioning for a short
time to clear away stale air and smoke. In some cases the property may use a
commercial product to remove bad smells. In some venues, a fresh smell may be
achieved by simply opening windows and doors but care needs to be taken to protect
against flies and other insects coming in!
Music organised as appropriate. The type of music played must be in accordance with
establishment policies, themes, special events and preferences. For example, Irish
music on St Patrick’s Day is appropriate
Volume of the music should be set at a relatively low level at the start of a session and be
adjusted upwards as patron noise and cutlery and crockery noise grows during service.
The music should aim to:
Provide a background to the dining experience
Mask conversations of other patrons
Create atmosphere.
In some establishments, quick-tempo music is played to
encourage guests to eat quicker thereby increasing the
possibility of selling a table more than once per session. In
other venues, the music is deliberately chosen to provide a
more relaxed and slower-paced environment.
There is no room in venues for you to bring in your favourite
CDs and use them as the standard music for the dining room!
Table decorations and floor displays
Decorations help create the atmosphere for the room and may
be themed to reflect the name of the venue/room, or to reflect
the interests of the customers who eat and drink
Floor displays are used to motivate customers to buy products
(food and beverage items such as wines, cocktails or a
nominated menu item), or to promote another part of the venue
or to promote an upcoming special event in the dining area or
bar (such as Mother’s Day, a Seafood Night or Valentine’s Day).
Adjusting the environment during trade
Customers sometimes show signs that they are not comfortable in their surroundings. You
need to be aware of the body language being sent by customers. Careful observation will
let you know if people are too cold, too hot, or if the music is too loud, or the lights too low.
It is a fact of life in dining areas and restaurants that getting the air conditioning or music
100% right for everyone is very difficult, if not impossible.
For someone sitting under an air conditioner outlet the temperature can be too cold, while
for someone sitting only a couple of metres away, it can be perfect.
A party of young people may want the music turned up or
another style of music played , while an older group may
want the music turned down.
Always check with a supervisor before adjusting temperature
or music. Some properties will require the set levels to be
adhered to at all times, while other rooms may be prepared to
alter settings where those requesting the changes are (for
example) regular customers or represent the majority of
people in the room.

Set up any furniture according to enterprise requirements, customer requests and

customer and staff convenience and safety
Another major task in preparing a food and beverage service area for service is to set up
the furniture in the room.
‘Furniture’ primarily refers to tables and chairs.
The room may be set up:
In a standard fashion – where it is set exactly the same for
each session regardless of bookings, day of the week,
time of the day
To reflect the identified service session needs.

Floor plan
A floor plan is a map of how the tables are to be positioned in a dining area or restaurant.
A new floor plan is created in many establishments for each and every service session.
While these floor plans may all be similar, there will sometimes be subtle variations, and at
other times big differences between them.
Much of what we do in the hospitality industry is based on intelligent and adequate
planning: a floor plan is one aspect of that planning.

A floor plan sets out:

Where the tables will be physically positioned
The number of covers on each table
The table numbers
Which waiters will serve which tables.

Table arrangement and placement can vary according to the type and style of menu being
served, and each floor plan must take a number of points into consideration to ensure
customer convenience and safety.
These points may include:
Reservations
Number of guests – including type of guests. For example, a baby may require a high
chair
Name of guests/party
Also, the size of some bookings can indicate where their table has to be placed sim ply
because it won’t fit in certain locations
Customer’s arrival time
Special requests – such as the guest requesting a specific table number, a table that has a
view of the lake, one that isn’t near the entrance door or is close to the dance floor
Needs of guests, for example, wheelchair access, need for privacy
Contact details/number for guest or party.

Shape and design of the room

This involves taking into account the structure of the room in
relation to issues such as:
Tiered floors – split level dining areas are notoriously difficult
to prepare a table plan for as they tend to waste a lot of
space
Location and size of dance floors
Location of windows
Number and size of entertainment areas
Required thoroughfares to allow both guest access to tables, toilets etc. and to allow staff
sufficient room to move around the floor and service the tables
The amount of room required for staff movement must reflect the style of service being
offered. For example, more room is needed between tables if gueridon trolleys are
going to be used as part of the service.
Most floor plans will allow several primary service routes for waiting staff to take on the
floor so that all the tables can be serviced
Location and number of booths or alcoves that exist in the room – if applicable.
Immovable objects
Within most rooms there will be various objects that cannot be moved and there is
therefore a need to plan around them. They include:
Waiter’s stations
Pillars
Staircases
Display cases.

Style of furniture
These will also influence the layout of the floor plan. Factors involved are:
Shape of tables –– round, square, half-moon, quarter-circle
Size of tables – two-person, or four-person
Type of chair used at the tables.

Exits and doors

The location of doors and whether or not they open inwards or outwards must be taken
into account in relation to:
Service doors – to and from the kitchen, bar
Fire exits
Restroom doors
Main entrance to the room.

It is standard practice to try to seat guests away from doors wherever possible as these
areas are likely to be high-traffic areas that can detract from the guest’s enjoyment of their
dining experience.
Further considerations
Further points that may need to be factored in include:
Leaving space for guests to move in and out from their table with safety and without
having to ask others to stand up
Providing customers with enough space around the table to grant a level of privacy.
Placing tables ‘too close’ to others is to be avoided
Avoiding placing tables in draughty areas, directly under speakers or air conditioning, or
too close to waiter’s stations
Making provision for hats and coats, where applicable.
Customer and service personnel access
All rooms must be checked prior to service to ensure there is adequate access for both
customers and service staff.
A room that is overcrowded has the potential to reduce customer satisfaction. This may be
due to being too close to others; service levels are reduced because of the difficulty staff
might have in getting to tables.
It can also present a potential danger if there is a need to evacuate the room for any
reason.
Access routes into the room and between tables must ensure:
The ability of all patrons to move freely to and from their tables
Room for staff to service individual tables – that is, to move freely and
easily around individual tables
Room for staff to wheel service trolleys around the room and to
individual tables
Ease of access to facilities in the room such as toilets, viewing areas
and service points such as bars, food pick-up points and dance
floor
Waiting staff can have freedom of movement around their waiting
stations.

Display food and beverage items according to enterprise and legislative requirements
Not all food and beverage outlets display their items but many do, especially where they
believe they can use the concept of ‘selling by seeing’ to assist and increase sales.
Where food items are displayed for service, they must be handled in such a way that
complies with internal requirements and externally imposed legal obligations.
What’s involved?
Both food and beverage items may be displayed in a service room.
Commonly, wines will be displayed so that customers can browse at what is available
before they make their selection. These wines may be displayed in bins, on shelves or
feature as the centrepiece of a special display.
Other beverages may simply be ‘on display’ almost by default by virtue of where they are
stored, such as on shelves behind the bar, or in glass-fronted refrigeration units that are
visible to customers.
Food items may be displayed in bain maries or salad counter as follows:
As raw food – for example, pre-cut steaks, whole fish or
fish fillets, raw hamburgers, boutique sausages and
other cuts of meat such as chops, cutlets, loins,
rashers etc.
As cooked, ready-to-eat food in premises that want to
offer a fast-food service of either cold or hot food
As foods available to supplement main courses such as
salad vegetables, pre-made salads, hot and cold
sauces, gravies, hot vegetables, soups and hot and
cold desserts.
It is important to note that cold food must be kept at 5ºC or below whilst hot food must be
kept at 60ºC or above.
Foods and beverage items may also be displayed via trolleys
on the dining floor. These trolleys may be used to present,
promote or provide the basis of service for:
Hors d’oeuvres
Roasts
Desserts
Pre-dinner drinks

After dinner drinks.

Enterprise requirements
House requirements in relation to the display of food can
address issues such as:
Location of items – covering the sequencing of items in
displays and the location of food display units. Some
properties elect to maintain a standard layout where
items never change their location within the display,
and other venues deliberately choose to alter the location of items on a regular basis to
introduce ‘something new’ to the display and possibly encourage customers to see,
and therefore try or buy something they haven’t seen or noticed before
Amount of food etc displayed – limiting the quantities to be displayed
Restocking of items – providing guidelines regarding the stage at which displays are to be
replenished
Need to comply with legal requirements – see below
Placement of items within nominated locations. A common requirement, for example, with
pre-made food items is to only load the display tray half-full but to ensure that the half-
full part of the tray is the section that faces the front of the display
Appearance of individual items. There are usually requirements that all items on display
must be attractive and of saleable quality etc. Any item that is sub-standard in this
regard, even though it may otherwise be perfectly fit to eat, must be removed from the
display and/or thrown out.

2. Check and prepare equipment for service

Introduction
Various pieces of equipment need to be used during the service
of a meal shift, and all these should be checked for cleanliness
and correct operating efficiency before service sessions
commence.
All equipment must be cleaned and used in accordance with the
manufacturer’s instructions. Failure to clean or use this
equipment as per manufacturer’s instructions can result in
expensive damage being done to these items.
Items that are unclean, unsafe or not operating properly should
be removed from service.
Coffee machines
The coffee machines should be switched on at least half an
hour before service to enable the element to heat up and achieve the required
temperature.
The coffee machine should be checked for cleanliness and all required pieces must be in
place and fully operational. As mentioned above, the coffee machine must be cleaned and
operated in accordance with the manufacturer’s instructions.
Before service, the equipment and ingredients to make coffee should be checked to
ensure they are clean and that they are sufficient to last the length of the service session.
Cups and mugs (where appropriate) – all sizes and styles, including saucers
Teaspoons
Sugar bowls and sweeteners/sugar substitutes
Milk and cream jugs – normal and low-fat milk
Coffee – espresso, instant, decaffeinated
Plate for after dinner chocolates or cookie biscuits, if applicable
Napkins and doilies – where used
Espresso-specific items – tamps, knock boxes, steaming jobs and
thermometers, espresso preparation brushes, grinders, group
handles and, where applicable, take-away cupping supplies.
Tea making facilities
Most hospitality establishments prefer to use tea bags when making tea. However there
are still a number of establishments that stay with the more traditional method of serving
tea in a pot using tea leaves.
Before service, the equipment and ingredients to make tea should be checked to ensure
there are sufficient items to cater for the service session.
Items may include:
Cups and saucers
Teaspoons
Urns for water
Tea bags or tea leaves – black tea, semi-black tea, blended
tea, green tea, scented tea, herbal tea
Teapots – two and four-cup, including cosies where applicable
Milk jugs

Sugar bowls and sweeteners/sugar substitutes – sugar tongs

Wedges of lemon
Tea strainer
Hot water jugs
Holders or plate for used tea bags.

Bain-maries
The bain-marie is used to keep hot food at the right temperature
during the service period. It must keep the hot food at 60°C or above.
It must be cleaned and operated in accordance with the manufacturer’s instructions, and
as the bain-marie is often accessible to customers, or on public view, it should be cleaned
with this in mind.
Before service, the bain-marie should be switched on so that
the water covering the heating elements can achieve the
required temperature. It is the hot water and rising steam that
keeps the food hot.
Glass on a bain-marie should be checked for cleanliness, as
should the stainless steel casing. Many customers will infer
things about the food, from the condition of the bain-marie.
The bain-marie trays must also be clean and may require
your attention during the shift: you may be required to cover food as the need arises,
replenish it and ensure its eye appeal.
Toasters
Toasters may be used during any shift, but particularly during breakfast.
Toasters should be clean and free of crumbs. Crumbs can smoke and may even catch
alight causing alarm to customers.
Before service, toasters should be checked that they are in good working order, with
special attention paid to electrical cords to ensure they are not frayed or do not have any
wires exposed.
Once again, they should not only be clean, but they must look
clean, shiny and spotless.
Signage relating to supervision with children using toasters may
also be necessary.
Tunnel toasters are usually set at the setting determined as
‘correct’ and there is usually a sign asking customers not to alter
that setting.
Salt and pepper shakers
Before each shift, salt and pepper shakers must be checked to ensure they are clean and
filled appropriately.
Blocked holes should be unblocked. This can be done with a toothpick.
The exterior of the shakers must be clean, and the tops free from residual salt or pepper.
A few uncooked rice grains are sometimes added to salt shakers to absorb any moisture
that may get into the salt.
Check the tops of the shakers are firmly in place as some customers take delight in
loosening to the extent that the next person who uses them will find the top comes off and
their meal is covered in salt or pepper!

Cutlery
A wide range of cutlery can be used in a food and beverage facility: the following are
commonly used items:

Cutlery Chart

Large Knife – Large Spoon. –

Main course. Serving.

Small Knife – Medium Spoon –

Entrée course, Desserts and pasta.
buttering, pâté,
cheese and fruit.

Steak Knife – Soup Spoon (round)

Steak. – Soup.
Cutlery Chart

Fish Knife – Fish Small Spoon (tea) –

(and some Teas, coffee, prawn
seafood items) cocktails, ice cream,
and lifting sugar coupes and
delicate items. sorbets.

Cheese Knife. Parfait Spoon (long

handle) – Desserts
and ice cream.

Carving Knife – Escargot Tongs –

Slicing roast and Snails.
cutting large
items.

Bread Knife – Lobster Picks –

Slicing bread Lobster/crayfish.
and rolls.

Large Fork – Lobster Cracker –

Main course and Lobster/crayfish/
serving

Small Fork – Gateau Slice –

Entree, pasta, Cakes and flans
salad, dessert
and fruit.

Fish Fork – Ladle – Soup and

Oysters and sauces
prawn cocktails.
 Cutlery Chart

Long Pronged
Fork – Snails
(Escargot).

A common procedure to polish cutlery is as follows:

1. Separate the cutlery into the different types
2. Take a handful of cutlery, holding it by the handles,
and dip the ends into a bucket full of hot water and
lemon
3. Using a clean, lint-free cloth, polish the service end of
the cutlery
4. Continue this procedure until all cutlery is polished
5. Place the cutlery, handles up, in the service position, either on a table or at the waiter’s
station. Polished cutlery should always be placed on an underplate to be taken to the
table for set up
6. Do not touch the top of the item that goes into the customer’s mouth.
Certain cutlery items must be cleaned and polished
according to manufacturer’s instructions.

Crockery
The type of crockery used by an establishment can
vary depending on the menu items offered, the style
of service provided and the required image the
property wishes to create.
Crockery may be ‘badged’ with the name of the venue, or be unbadged.
Traditionally, crockery is white, but many colour options exist that can be used to blend
with a theme.

Standard types of crockery are:

Crockery Chart

Side Plate Cappuccino Set

Fruit Plate Tall Tea Cup

Dessert Plate Stackable Set

Entrée Plate Coffee Set

Main Plate Saucers

Crockery Chart

Show Plate Tea Pot

Platter Coffee Pot

Soup Bowl Consommé Bowl

Breakfast Bowl Bouillon Cup

Cloche/Dome Salad bowl

 Crockery Chart

Salt and Pepper

Soup Tureen
Grinders

Sugar Bowl Sauce Boat

Milk Jug Escargot Plate

Bud Vase Oyster Plate

Glassware
Usually, wine glasses and water glasses are set on tables in the room and it may be the
waiter’s responsibility to do this, ensuring the glassware is clean of marks, chips, cracks
and lipstick.
Hold up to light and check for water marks.
The restaurant glassware should be polished before
going on to tables. This is achieved by placing a glass
over a bucket of hot steaming water and then polishing
with a lint-free cloth.
Clean glassware should always be handled by the stem to avoid finger marks and placed
upright on a tray to be taken to the table for set up.
Many types of glassware exist but it is the responsibility of the bar staff to determine what
is used for which drink.
Glass can be plain or decorated. Variations in glass types are available for:
Beer glasses
Wine glasses – still and sparkling
All-purpose glasses – for soft drink, fruit juice, long mixed
drinks, short mixed drinks, shots, straight nips/spirits
served on ice
Cocktail glasses
Liqueur glasses and fortified wine glasses
Carafes – for the service of house wines to table
Jugs – for beer, soft drink and mixed drinks
Irish coffee/liqueur-spirit coffee mugs.
Condiments
Condiments are served with a meal to enhance or complement the flavour.
From the perspective of preparing for food and beverage service, the preparation of
condiments is confined to the preparation of ‘proprietary’ condiments. These are the
bought-in, pre-prepared condiments that all venues use.
They need to be prepared before service and, where appropriate, covered.
Some establishments prefer to serve their condiments in the original bottle, so it is
important for that to be checked for cleanliness as well, especially around the neck and the
cap.

Condiments include:
Tomato and barbecue sauce
Sweet chilli/ chilli sauce
Tabasco sauce and mustard
Soy and fish sauce.

Butter and lemons

Butter is also a condiment and it is usually the responsibility of waiting staff (not kitchen
staff) to prepare the butter for service.
Butter can be served in:
Cubes
Curls
Triangles
Butter pots.
Some premises use the pre-packed, portion-controlled, foiled rectangles.
Service staff may also be responsible for:
Slicing lemons for cups of tea or bar drinks
Making lemon wedges to accompany the service of fish dishes.
Napkins
Linen napkins or paper serviettes are commonly used in food outlets.
Remember that napkins cost money, so they should be handled and treated with this in
mind.
There are a number of different napkin folds commonly
found including:
Cone
Envelope
Bishop’s Hat (also called Mitre)
Fan
Opera House
Sail.
It is important that you can fold serviettes as required, because folding serviettes is an
activity that can be done during quiet periods.
There may also be times when you have functions for 300 – 400 people, and all staff may
be asked to help fold serviettes.

Waiter’s station
The main purpose of a waiter’s station is to provide the service staff with a location on the
floor from which they can work.
Items commonly found at a waiter’s station will reflect the service to be provided and can
be expected to include:
Menus and wine lists
All main types of cutlery – usually held in drawers
Service plates, cups and saucers
Napkins
Service trays
Salt and pepper shakers
Sugar bowls
Docket books and pen – or electronic equivalents
Toothpicks
Condiments – sauces, Tabasco, mustard, extra butter
Spare glassware

Removing, cleaning or replacing items

Removing unwanted Items
Equipment or items may be required for the breakfast shift, but may no longer be required
for lunch or dinner, and vice versa.
You must know what these items are and remove them from
the service areas prior to the next session.
Possibilities include:
High chairs
Trestle tables
Bain-maries
Coffee urns
Equipment used only for the breakfast shift – toasters, fruit juice containers,
cerealcontainers, newspapers
Glassware – glasses set for breakfast are nearly always different from what is needed at
lunch or dinner
Broken equipment or furniture
Used customer comment forms
Stock (food and beverage items) that are no longer required
Displays
Mobile trolleys.
It may be the case with some items such as displays, floral arrangements and promotional
exhibits, that a ‘refresh’ is required after every session. This is to give the area a new look
for every sitting, by removing rubbish, replenishing items and getting rid of any unattractive
elements that detract from the visual appeal of the room.
Reporting problems
There may be times when service staff identify a problem they cannot rectify, or come
across a recurring problem in the room.
When this occurs, it is necessary for the appropriate person to be notified immediately.
The appropriate person will be the supervisor, duty manager, manager or owner.
Reporting these problems by phone or face to face are the preferred options as they
enable immediacy: in some instances a written report or special form may need to be
completed.
Recurring problems may be:
A piece of equipment keeps failing
Refrigeration that fluctuates in temperature or doesn’t reach the required temperature
Always running out of a crockery, cutlery or glassware
Always running out of forms or pens
Circuit breakers constantly cutting in and cutting off power
Heating or cooling that doesn’t seem to respond to thermostats
The floor plan always gets lost
The need for a new piece of equipment to complete a specific task more efficiently.
Perhaps the present method could be too slow and may not keep up with the demands
of increased trade
Any health and safety issues
Always running out of a particular product
Always running out of ice for the ice buckets or beverage service
Always running out of menus or wine lists
Need for more cleaning items and equipment.
Now that the restaurant area and equipment are ready for service, it is time to concentrate
on the tables.

3. Check cleanliness and condition of tables and all table items, prior
to service and take necessary corrective action.
Introduction
Once the room setting and equipment is set up it is time to set the tables to meet the
expected trade for the meal period.
Setting tables
The presentation of a table says a lot to customers about the
level of service they can expect to receive in an
establishment.
It is important that all tables are set in accordance with the
establishment standards and set up within the timeframes
required by the venue.
A place setting for one guest is commonly known in the industry as a ‘cover’. ‘Cover’ can
also be used to indicate the number of guests, as in the phrase “we served 50 covers
today”.
Covers will vary depending on the menu, the reservations and specific customer requests.

Types of Covers
A la carte cover
A la carte is the term used for a menu that has individually priced dishes: these dishes are
divided into entrées, salads, mains and desserts.
A la carte means ‘from the card/menu’.
This type of cover is popular and usually consists of:
Main course knife
Main course fork
Side plate
Side knife
Wine glass
Napkin
Centre pieces – salt and pepper shakers, table numbers, vases or tent cards.
Table d’hôte cover
A table d’hôte menu is a menu that has a set price for a number of courses.
‘Table d’hôte’ means ‘table of the host’.
All courses are included in the price and must be paid for by the guests even if they don’t
eat every course.
A typical set menu may have two to four choices of an entrée, two to four choices of a
main and two choices of a dessert.
The cover for this menu would be:
Main course gear (cutlery) – this is a term meaning main course knife and fork
Entrée gear – entrée knife and fork
Dessert gear – dessert spoon and fork
Side plate
Side knife
Wine glass
Napkin
Centre pieces – salt and pepper shakers, table numbers, vases or tent cards.
If a soup was the first course, a soup spoon would be set instead of the entrée gear.
If a soup was one of the two first course choices, it may or may not be set depending on
house policy.
If fish was offered, a fish knife and fork would be included.
Tips for setting a table
The following provide guidelines that may be adopted when
setting a table – check with individual house requirements
and follow those where they differ from the following:
Use the chair as a guide to centre the cover
Side plates should always be placed to the left of the fork
Knife blades should always face left
Sufficient space should be left between the knife and fork for the meal to be placed down.
This is approximately 25 – 30cms depending on the size and shape of the main course
plate
Entrée cutlery should always be placed on the outside of the main course cutlery
In a la carte dining, the dessert cutlery should be placed where the main course knife is
usually positioned
Wine glass should be placed directly above the main knife.
After the table setting has been completed, step back and look at the
overall impression - it should look attractive, balanced and uniform.
When setting tables ensure that all crockery, cutlery and glassware
used on a table are the same. There should never be a ‘mix-and-
match’ of items from different canteens of cutlery or patterns of
crockery.
For breakfast settings, a coffee cup is placed where the wine glass is
usually positioned.
At all times, centre pieces should be kept to a minimum to avoid
cluttering a table, unless management or house policy specify otherwise. This may be the
case during certain promotional periods, specific celebrations or as part of some other
initiative.
Remember, all crockery and cutlery placed onto a table should be clean and match; all
cutlery must be placed in a straight and parallel fashion, consistent around the table for
each and every setting.
Note: it is standard industry practice for all tables in the room to be set for a service
session. If the room seats 100 and you only have bookings for 50, you don’t just set half
the room.
Clothing Techniques

Linen
Many dining rooms hire tablecloths from a linen supplier who
supplies and launders the required linen items including napkins
and table cloths.
When hiring linen, the room will be allocated a par stock level of
items from the supplier. If any of the stock is lost, too badly
spoiled or stained, the room will be invoiced for the replacement
cost of that particular item.
When handling linen, it is important to remember that each item
costs money to launder. A tablecloth can cost $5.00 or more to
launder, linen napkins around $1 each.
They are also expensive to replace if the property buys and launders their own linen.
For these reasons, it is important never to use linen napkins for cleaning around the bar,
or for cleaning up spills that will stain them forever.
Linen should only be used for the purpose it was designed for – to cover a table, or to
provide a customer with a cloth serviette.
The cloth serviette may also be used as a ‘service cloth’, carried by service staff who are
carrying or handling hot food items, and used to enhance presentation and service of both
various food items and wine bottles.
The service cloth is often carried folded over the left arm.

Clothing a table
With clothing a table (that is, laying a tablecloth on a table), it is important that you use the
method approved by the establishment..
The following points in laying a cloth should be observed:
Never let the cloth touch the floor, and handle the cloth as
little as possible
Make sure the cloth is laid the right side up. Check the hem
to identify which is the right side if you are in doubt
The overhang should be equal all the way around the table.
Cloths come in various sizes and you must use the right
size cloth for each table
On large tables it is usual to use more than one cloth. The
industry standard is that the overlap of cloths runs away from the main entrance door to
enhance presentation by ‘hiding’ the join/overlap
Creases in clothes should also run away from the door where possible
Try to use the cloth to cover the legs of the table where possible, making the dining area
more attractive.

Dressing tables
On special occasions, or as part of standard operating procedures, tables may need to be
dressed.
Dressing takes place as part of the set up and enhances presentation of the table.
It is time consuming, and frequently requires additional items to be used, so it is an
uncommon activity, rather than a common one.

Boxing tables
Tables can be boxed to enhance their appearance.
It is usual to box head tables at functions, display tables on the dining floor, and tables that
carry name tags of representatives at conferences.
Boxing involves folding a table cloth around the vertical fall of the table so that the sides of
the table and the legs are hidden from view.
Many establishments have specially prepared (pleated or plain) boxing sheets that are
simply held in place with drawing pins, or fitted exactly to the size of individual tables.
Table accoutrements
‘Accoutrements’ are the items used to fit out the tables.
In some situations you may be required to dress tables
with accoutrements such as:
Candlesticks
Candelabra
Bud vases
Overlays – a second table cloth, smaller than the first,
overlaid to provide a contrast in terms of colour or pattern
Floral arrangements
Placemats
Display and promotional material for functions such as product launches, etc.
Printed materials, business cards as above.

Functions
In some functions, especially wedding receptions,
conventions and product launches, there is likely to be a
strong demand from the client to have access to the
dining area to dress the tables themselves.
They may ask to do the total dressing of the tables, but
more usually will want to add their own touch (flowers,
brochures, samples, kits etc.) to what you have already
prepared.
Be warned, working in conjunction with outsiders under these conditions can be very
demanding and very trying. They seem to be constantly asking ‘annoying’ questions,
requesting bits and pieces and making suggestions that would involve you departing from
standard operating procedures.
Extreme patience and commitment to the service ethic is required in these instances.
Allocating one person dedicated solely to dealing with these people, has a lot to be said
for it, as opposed to making all staff responsible for assisting the client.

Checking cleanliness and checking tables prior to service

Cleanliness and the condition of the tables and the table items must be checked prior to
service to ensure the guests enter a proper and correctly prepared room.
Checking may involve walking around and scanning each table to ensure all is correct.
Waiting staff may be required to do this in situations where they are asked to check the
tables of other waiters rather then check their own tables, or it may be the job of the
supervisor.
Things to look out for in this process include:
Crumbs on chairs left from the previous session. Cleaners will clean the floor of the room
but rarely be required to clean chairs
Lop-sided, creased, dirty or otherwise unsuitable tablecloth
Missing items from the cover or table – crockery, cutlery, centre pieces, glassware,
napkins, tent cards
Missing, damaged or unstable tables and chairs
Incorrect covers set on a table. The covers must reflect the number of guests for each
table as indicated on the floor plan. Where tables exist that do not have bookings, most
venues will prepare tables to suit the size of walk-in numbers or parties that can be
reasonably expected. This means they may set up a number of tables for two, some
tables for four people and some for perhaps six or eight people
That the actual table positions reflect the set floor plan
Rubbish on the floor, in pot plants etc.
Flies or insects – alive or dead, with special attention being paid to window ledges.
Establishments always want the dining area set up before the advertised service time, so
problems can be sorted out before guests arrive.

Check any furniture for stability

Tables and chairs must be checked for stability before customers
arrive to ensure that they do not pose a danger to customers, and
to ensure they are not annoying when the customers are seated
at the table.
Occupational safety and health laws impose a legal requirement
on premises to take care of the welfare and safety of their
customers.
The common law concept of ‘duty of care’ also requires
businesses to take whatever action is necessary to avoid causing
foreseeable harm to them.

Checking furniture
Prior to service, tables and table settings must be checked not only for proper location and
cleanliness but also for:
Safety – we need to make sure that chairs are not compromised such that they may
collapse when a customer sits on them. We also need to check that the chair does not
pose a physical danger to the customer by virtue of a loose part, a projecting piece of
wire or component
Stability of chairs – so they won’t topple when used
Stability of tables – so that customers are seated at a table that provides a firm surface
that doesn’t move or rock when they lean on it.
We need to also physically check the room (entrance area, high traffic areas and the
general floor area) to ensure a safe environment. Check to make sure there is:
No frayed carpet, and nothing for patrons or staff to trip over
No extension cords on public access areas
No projections into the area that could harm customers.
What must happen if a problem is detected?
If you identify a problem you must take action to address that issue.
It is not enough to simply know there is a problem – you have to do something about it.
Actions may involve:
Notifying the supervisor
Removing the dangerous item from use
Adjusting the table to make it stable. This can involve adjusting the legs of the table or
placing a chock under one or more legs.

Verifying the menu prior to service

Types of menus and wine lists
Before and during service sessions, the menu and wine
lists should be checked for cleanliness and wiped clean
with a damp cloth, if necessary.
Any damaged or badly soiled menus should be removed
from service.
Dining areas usually have a single, standard wine list, with enough copies to service every
table.
However, there can be a variety of food menus, such as:

A la carte menu
A common style of menu found in the majority of full-service dining areas, its
characteristics are:
Dishes are prepared to order
Can offer appetisers, entrées, salads, mains, desserts and snacks
Can offer a large selection of items within each category
Each item is individually priced – customers pay only for what they select or eat.
Where an à la carte menu is used, waiting staff will not know what the guest is going to
select and therefore the setting is basic, focussing on only the main course knife and fork
because we can safely assume that most guests will, at least, partake in a main course.
When the guests select their food, the cover is then adjusted to reflect the menu items
they have chosen. This may mean:
A soup spoon is added if the guest orders a soup
The main course knife is swapped for a steak knife where the guest orders a steak
Fish gear is added if the guest orders a fish entrée
The main course gear is swapped for fish gear if the guest orders a fish main course
Dessert gear is added if the guest orders a sweet

Table d’hôte menu

This is a popular and common menu where the guest has the choice of a limited number
of dishes or courses for a set price.
The guest pays the full set price regardless of what they choose to eat.
Where a table d’hôte menu is used, the setting will reflect this style of menu. We can
safely assume that most people partaking in a table d’hôte will eat every course offered on
the menu so the set up reflects that by laying cutlery for each of the courses available.
Once again, the cover is adjusted when the order for the guest has been taken.
This may involve:
Removing cutlery if the guest elects not to eat a certain course
Swapping main course knife for a steak knife where the guest
orders a steak
Swapping main course gear for fish gear if the guest orders a
fish main course
Swapping the entrée gear for a soup spoon if the guest selects
a soup as opposed to an entrée.

Buffet/smorgasbord
This menu is very popular in family style restaurants or taverns and hotels, and is often
used at functions:
Items are all prepared in advance and placed on display for customers to view, and make
their selection
Menu usually offers all items at the one set price, regardless of how much a person eats.
Children may be half-price
A buffet usually offers a range of soups, cold and hot meats, salads, vegetables, seafood,
desserts, and tea and coffee. Sometimes soft drink is included
Buffets are generally self-service, with waiting staff involved in
replenishing dishes, and clearing plates from the buffet and
guests’ tables.

Contact with kitchen staff

The menu can change daily, depending on the availability of
the menu items and the chef’s choices.
It is vital for all service staff commencing a service session to be aware of any menu
variations and know what the daily specials are.
In addition, the kitchen may require service staff to ‘push’ certain dishes to clear them, or
because they represent an especially profitable dish.
Some specials or variations that could occur on a daily or service by service basis may
include:
Fish of the day
Soup of the day
Specials of the day
Vegetables of the day
Dessert of the day
Specific constraints on this individual upcoming session
When the guests are presented with the menu, they should be
informed of any changes, specials or limitations at this stage to
avoid disappointment and frustration should they order items that are unavailable.
Changes and specials may also be written up on a board, and brought to the guest’s
attention upon seating. Chalkboards should be kept clean and all handwriting should be
neat and legible.
Lots of different menu presentation options exist, from print-based options, through hand-
written boards to electronic displays.

Conclusion
As this section shows, there are a lot of activities that need to be
conducted and checked before the first customer walks in.
It is essential that both staff and management pay close attention to their
duties and ensuring the environment is prepared in a safe, hygienic and
appealing manner.
 Task Sheet 2.1-1

Title:

WORK PROJECT

Performance Objectives:
It is a requirement of this Unit you complete Work Projects as advised by your Trainer. You must submit
documentation, suitable evidence or other relevant proof of completion of the project to your Trainer by the
agreed date.
Supplies:

 Suitable evidence or other relevant proof of completion.

Equipment:

NONE

Steps/Procedure:

1. Research and Identify

2. Guests request
3. How to provide

Assessment Mthod:

Use the Performance Criteria Checklist

 Performance Criteria Checklist for
Task Sheet 2.1-1

Criteria YES NO

1.1 To fulfil the requirements of this Work Project you are asked to
research how to check food service area and customer facilities for
cleanliness prior to service including:
The range and variety of food and beverage outlets
Procedures for cleaning and checking the restaurant area
Steps involved in checking and cleaning customer facilities
How to prepare and adjust the environment to ensure comfort and
ambience for customers
Items and methods to set up any furniture
Methods to ensure adequate customer and service personnel access
Common food and beverage items that are displayed.

1.2. To fulfil the requirements of this Work Project you are asked to
research how tocheck and prepare equipment for service including:
Coffee and tea making facilities
Bain-maries
Toasters
Salt and pepper shakers
Cutlery and Crockery
Glassware
Condiments, butter and lemons
Napkins
Waiter’s station
Removing, cleaning or replacing items
Reporting problems.

1.3. To fulfil the requirements of this Work Project you are asked to
research how tocheck cleanliness and condition of tables and all table
items, prior to service and take necessary corrective action including:
 Setting tables
Clothing Techniques
Dressing tables
Table accoutrements
Checking cleanliness and checking tables prior to service
Verifying the menu prior to service
Contact with kitchen staff.

Learning Outcome # 2 Seat the Guests

CONTENT:
 Completeness of table set-up
 Balance and Uniformity of utensils used
 Order of the utensils
 Eye appeal
 Timeliness

ASSESSMENT CRITERIA

 Guests are escorted and seated according to table allocations

 Tables are utilized according to the number of party.

 Guests are seated evenly among stations to control the traffic flow of guests in the dining
room.

 Cloth napkins are opened for the guests when applicable.

 Water is served when applicable, according to the standards of the foodservice facility.

CONDITION:
The trainee / student must be provided with the following:

 Table and chairs

 Dinner fork
 Table cloth
 Table napkin
 Teaspoon
 Glasswares
 Condiment
 Water goblet
 Sugar bowl / creamer
  Cup and saucer
 Flower arrangement (fresh/artificial)
 Dinner knife
 Ashtray
 Tray
 Plates
 Linens
 Service wares

METHODOLOGY:
 Lecture
 Discussion
 Film viewing
 Demonstration

ASSESSMENT METHOD:
 Oral examination
 Written examination
 Performance test
 INFORMATION SHEET 2.2-1

TAKE AND PROCESS ORDERS

1. Provide a helpful and attentive approach to customers

Introduction
This section starts to explore the activities that take place when the customer arrives at the
food and beverage establishment. Whilst the steps undertaken may differ depending on
the nature of the venue there are still some common, acceptable practices:
Greet customers on arrival
When customers arrive, it is the responsibility of the service staff to
promptly meet them with a smile and an appropriate greeting at the
door.
Remember that customers like to feel important and they should
always be treated accordingly. Besides, first impressions count
and as they say “You only get one chance to make a first
impression”.
Checking reservations
When guests arrive in your dining area, the first two steps should be:
To greet or welcome them
To enquire whether or not they have a reservation or booking.
Check at your workplace to see if this is Standard Operating Procedure or not.
Where guests say that they have a reservation, you should confirm this in your
reservations book, to identify the table they have been allocated on the table/floor plan.
Check with them the number of guests expected. Often there can be an extra one, and
sometimes there are one or two who will be cancellations. Where there are cancellations,
the chair and cover should be removed from the table so that the table is not embarrassed
by empty places.
Where an extra person has presented with the booking, staff
should immediately set another place and add a chair where
possible, or another table should be quickly identified for the
party. The key is to ensure that guests do not feel, in either case, that they have done the
wrong thing, or inconvenienced staff.
When confirming the reservation, also confirm any details that may be written against that
booking – “And you’re off to the cinema, so you’d like to be away by 8.30, is that right?”,
“And you requested a high chair, I believe?”
Where there is a note that a birthday cake, or similar, has been arranged, this should also
be discreetly checked with the host, either at the table or elsewhere.
A visit to the table informing the host that there is a phone call at reception for them can
aid in getting them away from the table. If the guest has no reservation, check the floor
plan to see if they can be accommodated.
Be alert to the opportunity to maximise sales
For instance, by asking someone who comes in at 6:30 PM without a booking, whether
they could be finished by 7:45 PM, so that you can strip their table and re-.set it for the
8:00 PM booking.
Using a table for two seatings per session – a 50-seat restaurant can quite easily serve 70
– 80 covers per session.
There are some people who will breeze in to a restaurant, claiming they have booked
when in fact they never made one. If you have a vacancy, then this really isn’t a problem,
but where no vacancy exists, the potential for trouble exists.
All you can do is apologise profusely, and offer another session.
Your house policy may dictate some other form of additional gratuity (a discount voucher,
voucher for a free item or a free drink), but many establishments adopt the stance that
says ‘If we can’t find your booking, you didn’t make one’
If the situation looks like getting out of hand, call your supervisor or the duty manager.
The greeting on arrival
What you say by way of welcome to your guests may be determined by house policy with
certain required statements and facts to be covered, or you may simply be expected to
use your common sense and good judgement on a person by person or party by party
basis as indicated by:
The weather. A genuine comment: “Isn’t it cold today?” can be a
great ice-breaker and help strike up a conversation
Sporting events – “Did you watch the game today?”
Special events – “Happy Festival Day”
The season – “Isn’t it getting dark early these days?”
A special in-house event – “Welcome to our Grand Winery Tour
Dinner, it will be a night to remember!”
In some establishments, guests may be able to leave their overcoats,
umbrellas or other items at the reception area. If this is the case, ask
the guests if they would like you to take their coat or assist with other items.
Greeting guests on arrival and accompanying them to their table to seat them is known in
the industry as ‘greet and seat’.
Special needs customers
Some guests may have special needs and simple observation will identify many of these.
Don’t wait to be asked if you think there is a special need. Get proactive and offer:
Alternative easy access to their table because of a disability
A high chair for infants
Warming of a bottle for babies
Appropriate food for those with special dietary needs as
indicated in the reservations book
Privacy for romantic couples, and business people – to the
best extent possible given other bookings
Room on a table to spread out where business looks as if it
is going to be conducted
A table near the door for someone with a walking stick
Sometimes special offers have been made or vouchers will be used by guests to pay for
their meal. It is a usual condition that guests notify you of this on arrival so that you know
what billing process to use, and what other services or products they are entitled to. This
could include a free glass of champagne, the set menu only, a choice of entrée and main
or main and sweets, and so on.
Extra effort must be made with guests who are using vouchers or
participating in deals. Many expect to be treated as second class and get
quite snaky when this happens. So treat them with even extra care,
respect and high quality service!
And finally, when greeting guests, it is likely that you will know their
name. They will either tell you, or you can get it from their room
number/key, or the reservation book. It is quite simply music to their ears
to hear the sound of their own name and it shows civility, manners and
an individual orientation to them as honoured guests.
Offering pre-meal services
As and when circumstances dictate, or opportunities present themselves, pre-meal
services can be offered to guests;
These services include:
Bar service – it may be appropriate to offer guests the services of your
bar before they go to their table. Especially where the bar has a
special feature or aspect, this can be a valuable service to offer.
Lounge and waiting areas. Where your guests are part of a larger party
and they are the first ones to arrive, they may be pleased to be
offered the benefits of waiting in a lounge area or a special waiting
area, rather than being made to sit alone at their dining table. This saves your guests
 possible embarrassment, demonstrates excellent customer service and indicates that
you are tuned in to individual needs. You can offer the customer something to read
Valet services. These services can embrace almost anything, and are often a variation of
the concierge desk. Common services for diners include valet parking and car retrieval,
booking theatre or other tickets, arranging for taxis or limousine hire, and even
secretarial services for business people. It is not uncommon to be asked to send a fax,
or email if these services are offered, especially by people who are out of their home
city.
Participation in special displays or promotions. Where the venue is conducting an in-house
competition, or survey, or other promotional activity it is wise to at least notify your
guests of what is happening
Escorting and seating customers

Greeting and seating guests

The following steps are industry acceptable standards for greeting and seating guests.
Of course, house rules should take precedence where they differ from the following.
1. Promptly acknowledge the guests and welcome them with a greeting. An example of
this may be: “Good morning, welcome to Jack’s Bar and Grill”
2. Establish if the customer has a reservation. A number
of customers don’t have a booking – they are called
‘walk ins’. To accept a walk in, make sure that there is
a table available. If the guests do have a reservation,
check the number of guests to determine if a table is
available
3. Hats, coats, umbrellas or parcels and presents should
be taken from the customer if this is standard house
policy, or if guests request it
4. Show guests to their table, while walking at a rate that would
be comfortable for the guests to keep up with. It may be
appropriate to engage them in some form of light conversation
while doing this
5. At the table, pull out one chair to signal to the guests that they
are free to claim a seat and sit. Assist guests with being
seated, and pushing in chairs.
Seat ladies first with best view of restaurant.
Presenting menus and drinks lists
After the guests have been seated, various other rituals are
observed, including presentation of the food menus and the drinks
list.
An accepted sequence is:
Lap napkins if required; from the right-hand side, remove the napkin that has been
provided as part of the setting and unfold it. Refold it into a triangular shape and drape
 it across the guest’s lap, pointed side facing away from them. Note that some guests
will prefer to place their own napkin, so be aware of the guest’s body language at all
times, and certainly don’t force this service on anyone. A comment such as “Excuse
me, sir” may be appropriate
Ensure any special needs are taken care of such as a high chair for children
In some establishments, the greeter or establishment host or head waiter will at this stage
return to the reception desk to seat further guests. A service staff member then takes
over the table to complete the next few steps, courteously introducing themselves and
engaging in some small talk, if appropriate
Distribute menus to the guests from their right-hand side, and leave the wine list with the
host, if applicable
Ask customers if they would like herb, garlic or plain bread, if applicable, and according to
available menu items.
The wine list is often presented after guests have decided what they want to eat, but many
establishments present the menu and the wine list together so that guests can better
match their food and wine combinations.
Provide information to customers, giving clear explanations and descriptions
Most customers will rely on you to provide them with information about the meal, the
choices available, prices, service styles and/or any waiting times that can be expected.
Providing food-related information to guests
When all the guests are seated, and the menus have been distributed, your next task is to
inform the customers of the Specials of the day and any alterations or deletions to the
menu.
Make sure you speak clearly, confidently and audibly.
When describing items, make sure you make them sound appealing by using descriptive
words like “succulent”, “delicious”, “fresh this morning”, “made fresh this afternoon”, but
also make sure you are not misleading in what you say. All descriptions must be honest
and truthful.
If you know the steak is tough, then don’t describe it as
“juicy and succulent, melt in the mouth”.
Items that may need to be covered include:
Soup of the day
Fish of the day
Roast of day
The vegetables for the session and how they are cooked
Any other available specials.
After these have been put on the table, you should retire from the table while guests
browse the menu and make their selection.
Keep an eye on them for cues that they are ready to order. These
clues may include menus closed or put down on the table or guests
looking around and trying to catch your eye.
Many guests will be able to work out what they want to eat, but
there are usually some who have difficulty deciding and ask the
predictable question, “What do you recommend?”
When this occurs, you have four basic options:
Recommend what it is you like. This can be less than useful because this may not suit
them or be to their liking
Recommend what is popular. Again they may not like this style of dish but the benefit of
this approach is that you know it is popular with a large cross-section of diners
Recommend whatever it is that the kitchen have asked you to push. Again, this may not
suit them but will benefit the venue
Ask some questions first to determine whether they are after a big meal or a snack and
then recommend an appropriate dish that complies with their responses.
Additional information
In some dining experiences you may also be required to provide
additional information such as:
Recommendations regarding food and wine combinations – this will
be explained later in the manual
Location of customer facilities within the venue – such as
telephones, toilets, car parking, the gaming room, reception etc.
Information about the local area – including points of interest, tourist
attractions, local facts and statistics.
Many venues, especially those where guests are also in-house
guests staying in rooms in the property, management may require all their customer-
contact staff to actively promote the local area to guests.
The idea behind this is that if the staff can convince the guest to see more of the local area
and attractions this will increase the likelihood that they will stay an extra day or two at the
property. This, naturally, increases revenue for the business.
In these situations it is useful to engage guests in conversation that includes questions
such as “What did you do today/What did you see today?”
This allows you to work out what they have seen and what they haven’t yet seen or visited.
You then share the experiences they have had, and use this knowledge to recommend
they also go and see whatever they haven’t seen yet.

2. Take and record orders accurately and legibly

Introduction
Customer orders need to be taken accurately.
Various formats exist for the taking and recording of orders and these must be adhered to
in accordance with establishment or department requirements and forwarded quickly to
the kitchen or bar so that the order can be processed.
Taking orders

Options available
The method of taking orders may vary from establishment to establishment, and can vary
within the one business.
Staff may be required to:
Remember orders relying solely on their memory, as is
the case at most bars and in some restaurants
Record orders on paper-based order forms such as
waiter’s dockets and order pads
Record orders using electronic means such as small
hand-held computers (PDAs – Personal Digital Assistants) which also send the orders
to the kitchen or bar and interface with point of sale registers to facilitate account
tracking, processing and payment.
The role of the order
The order serves four different purposes:
Informs the kitchen or bar staff of the order so that they can produce the items required by
the customers
Informs the service staff of any changes needed to the cutlery. Some may need to be
removed, some may need to be added or exchanged
Identifies who is eating or drinking the items ordered so that the right item can be served
to the correct guest
Provides the basis from which an account can be made up and presented to the customer
at the end of the dining experience.
Whatever the method used, orders should be taken promptly and accurately with minimal
disruption to the customers. You need to pay attention to what is being said, and use
positive body language and verbal communication when taking the order.
Guidelines for taking the order
There are a number of rules you should try to follow when taking and recording an order:
 Be aware of signs given by the guests that they are ready to order. This could be
guests looking around for attention, guests who have closed their menus or guests
looking anxious
 Ensure all orders are recorded accurately and legibly. Using
the appropriate terminology and abbreviations and making
sure that the written order does not:
 Omit any important parts of the order such as how the steak
is to be cooked (see below), whether the main course is to
 be entrée size or the fact that the main meal is to be served with mash potato rather
than French fries
 Confuse the person reading or having to interpret it. There is no point requesting
‘two fish’ from the kitchen if there are three fish dishes on the menu. Similarly, just
asking the bar for ‘a beer’ doesn’t tell them the size, brand, style, or whether the
beer is to be a packaged one or a draught one
 Orders should be taken with minimal disruption and interruption to guests. There
needs to be sensitivity in how the table and the customers are approached so that
they don’t feel they are being pressured or their private conversations are being
listened to.
 Recommendations or suggestions are made to the
customers to assist them with drink and meal
selections. Even where you have provided assistance
when the menu or the drink list was presented, when it
comes to actually taking the order guests may still
need extra help or need you to repeat information
previously given
 Service staff should always take the guest’s order from the right. This is an industry
standard but check to see what applies where you work. This obviously can’t
happen in situations where:
 There is an obstruction – such as a wall that prevents you
standing to the guest’s right-hand side
 The guests are involved in conversation or looking at
something between them that would make it impractical,
rude or otherwise difficult to take the order
 Guests should be numbered. The host of the party or table
or some other person, as identified by you as being Guest
No 1, becomes number one and the numbering is worked clockwise around the
table, allocating every person who orders a number.

Doing this and getting this right is important as it guides both the adjustment of
covers to reflect what they have ordered, and the actual delivery of meals and
drinks to the correct person without having to ask “Now, who’s having the veal?”
 The Number One person may be the guest who is sitting closest to the front
entrance, or they may be sitting closest to the central pillar in the restaurant. It’s up
to you to:
 Leave adequate space on hand-written food dockets, between the entrées and
mains, to clearly define the break in the order. Note that dessert orders are usually
taken after the mains have been served and cleared away, unless otherwise
stipulated
 Repeat the order to the guest to ensure you have got it right. Always ask for
clarification if unsure of a particular order.
Degrees of ‘doneness’ of steaks
It is important to note on the order how the guest wants their steak cooked.
Degrees of doneness are:
 Blue – steak is seared on both sides then served
 Rare – steak is served when browned on both sides, and
meat still contains blood
 Medium rare – steak has less blood than a rare steak,
though blood is still just present
 Medium to well-done – steak is cooked all the way through,
no sign of blood
 Well-done: steak is cooked very well – a little burnt on the
outside and definitely no sign of blood.
Operate the ordering system according to enterprise procedures
The ordering system in operation where you work must be used in accordance with
enterprise procedures and, where appropriate, in compliance with manufacturer’s
instructions.
Most employers will provide training on how to take orders and operate their system even
if the system is paper-based system.
Where the system is electronic, there will definitely be in-
house training (unless you have indicated you have
experience with that system on your job application or at
the job interview).
Operating ordering systems
All transactions should be undertaken within establishment
guidelines relating to:
 Honesty and integrity. Guidelines cover policy such
as not charging for items that were not delivered or not charging person X for
something that person Y received
 Accuracy – checking all entries, extensions, additions and other calculations to
make sure that the customer isn’t overcharged and that the venue captures all the
revenue to which it is legitimately entitled
 Speed – ensuring that accounts are compiled and presented in a timely manner
consistent with honesty and accuracy. Never sacrifice accuracy for speed
 Explanation and description of charges. This should detail fully the nature of all
charges so that no confusion or suspicion about charges exists
 Customer service – treating customers with the courtesy they merit in relation to the
taking of the order, processing of the order and presentation of the account for
payment.
The manual system
Dining order systems can vary greatly.
The type used largely depends on individual establishment’s preferences based on
matters such as:
 Their previous experience with using an ordering system – including evaluation of
how existing systems are performing
 The number of orders processed – bigger numbers may encourage the
establishment to use an electronic system
 Skills of staff and the availability of skilled staff – most premises dislike having to
train staff, but will do so where they have to.
 For educational purposes, the following explains how to write a manual food order.
Check what applies where you work and stick to establishment procedures where
they differ from what is presented.

Below is an example of an easy to read food docket: note how each person has been
numbered to identify their meal selections.

Date Time Table Number Server

7/5 7:30 6 6 Mary

Qty Item Cover No.

2x Garlic Bread

2x D/F Calamari 1, 3

1X Beef Kebabs 2

2X W-Chicken Salad 4, 5

1X S.O.D. 6

1X Seafood Bskt 1

2X Spaghetti Mar 2, 3

1X Chick-Avocado 4
 1X Calamari (Ent) 5

1X Scot-Steak M/R-No Sauce 6

Points to note about this order

The writing is clear and legible to avoid any costly mistakes
The time allows for monitoring of service
The inclusion of the server’s name allows the chef to know who placed the order if issues
arise and questions need to be asked
The number at the table allows cross-referencing with the number of items ordered
The chef can clearly read the quantities of each menu item
Additional requirements have been noted
Abbreviations have been used
Guests have been numbered to immediately identify who is
having which meal and that changes to the cover may be
necessary
There is a sufficient gap separating the entrées from the
main meals for the kitchen to see clearly the break
between the courses.
Appropriate software applications
There are various software applications in the workplace, many of which have been
designed and developed for the hospitality industry, with some specialising in sectors such
as accommodation and restaurants.
The sector-specific options contain many features, some of which are brilliant, but many of
which are not used.
Without doubt, the best advice is to read the manual.
There is so much variation between this software that general statements are difficult to
make. Ask your supervisor to show you the system, explain what it does, and arrange for
some down-time training before you go ‘live’.
Some systems have a dedicated ‘training’ option enabling you to practice on the actual
equipment during working hours without interfering with the working orders.
Software applications
This computerised system enables electronic management of food and beverage orders.
A main terminal enables data input to the system. This data comprises
the menus for all the restaurants hooked up to the system, along with
prices of each item. This information could be input by the F & B
Manager or receptionist.
Each outlet has its own terminal that displays the menu. This is a touch screen as there is
no keyboard like a normal computer. Printers are an integral part of the system and they
are present in each of the food outlets, as well as in the kitchen.
Checks must be made before shifts to ensure the screens are ‘up’, and the printers have
toner and paper.
As an order is taken by waiting staff, the order is entered into the system, via the touch
screen terminal. A ‘table tracking’ facility is activated so that dishes can be added to the
initial order, and a track can be kept of the order for the nominated table number.
The system also has a facility for each table to have seat numbers assigned to their
particular order.
The order is then sent to the required service point, which will normally be the kitchen and
may include the bar. The order is printed out in the service area, detailing not only the
items required, but also the table number, time and the name and/or number of the waiter.
Orders may be changed as guests change their minds, or as other circumstances dictate.
Food and beverage orders can be entered at the one time, or using the table tracking
facility, separately by different waiters.
Items that have been incorrectly entered can be deleted and items can be voided. Both
food and beverage can be added to the account during the meal.
Entering a dish or a beverage automatically triggers the designated selling price.
When the guest requests their account, the system enables printing of their bill. Various
adjustments can be made to the account enabling discounts and vouchers to be used.
The system allows payment by cash, cheque, and credit card or via account. Payment
may also be made by any combination, such as half in cash, half by credit card.
At the end of the shift, a summary can be printed detailing various aspects of the takings
for that period. A breakdown of cash sales, credit card sales, voucher sales, cheque sales,
cash out, discounts and gratuities. Sales by table and staff member are also available.
The system also enables the handling of advanced deposits.
Normal reconciliation, cash handling and security procedures apply during the shift, and at
the end of trade.
Hand-held electronic order pads
These, as the name suggests, are small hand-held ordering
devices (PDAs) that waiters take to tables instead of using
handwritten order pads.
A pointer is used to navigate the screen and ‘key in’ the order
which is then communicated to a printer:
In the kitchen to let the kitchen staff know what is required
To a point-of-sale terminal to generate the account for the
customer.
Opinion appears divided as to the relative benefits and disadvantages of this system with
many users pointing to the need for sufficient training in their use before they can be
competently and professionally when taking an order.
These devices integrate with other establishment systems such as the POS register and
kitchen and bar printers and may:
Reduce the errors that occur when orders are taken
Improve customer service levels
Increase service speed.

3. Convey orders promptly to the kitchen and/or bar

Introduction
As discussed in the previous section, many orders will go directly to the kitchen or bar
through the use of a software system. Regardless of whether an electronic or manual
ordering system is used to take an order, there are many times when waiter staff will need
to speak directly to the person preparing items, normally the chef or bartender, to explain
special requests and to clarify the order.

Relaying information manually

In the event that a manual system is used, it is imperative that orders are:
Given directly to the person responsible for its preparation
Ensure they receive the order
Ensure they understand the order
Explain any special requests relating to an order – see below.
Relay information about any special requests or dietary or cultural requirements
Where customers make special requests in relation to the dining
requirements, whether these are based on personal preference,
dietary needs or cultural requirements, it is important that these
special requests are communicated clearly to the relevant person.
The relevant person may be:
The head waiter – to determine whether or not the special requests
can be accommodated
The head chef – to inform them of the specifics relating to the food
order that is being placed
The bar manager or a nominated bar attendant – to clarify the order.
Relaying information
When delivering the order to the kitchen or bar, details about any special orders must be
passed on to the appropriate person quickly and unambiguously.
You need to bear in mind that the person you will be speaking to will have more staff than
you to deal with, you are likely to be just one of many. For this reason you have to take the
time and make the effort to get your message across correctly, first time, every time.
To achieve this you need to make sure you:
Have got their full attention when relaying the order. The kitchen may require you to say
‘Ordering chef’ or ‘Order in’ when placing the order
Point out the special request on the actual docket physically locating the written
information that you have put on the docket. It is standard practice in establishments
using a manual ordering system for special requests to be circled on the docket to
highlight them
Verbally describe what is needed – clearly and accurately. A response should be heard
from the chef after you have placed the order. If no response is heard, repeat the
order.
If possible get them to repeat it back to you to verify they have understood what is
required!
While you need to ensure that your special order is understood, you must be sensitive to
the other things that are going on. It may pay you to hold off for 30 seconds or a minute
while the kitchen person clears some meals that are ready, helps with plating a large
order, or remedies an immediate problem. Remember that team work, not individual plays,
are the key to overall service success.
The same applies at the bar. Take a moment to see if the person you want to speak to is
realistically able to listen to what you have to say. If they can’t, then wait for a minute.

What information may need to be relayed?

Information that may need to be relayed involves:
Timing issues – informing the kitchen/bar of those who are in a hurry, or those who want to
stretch their meal out over several hours
Co-ordination of service – telling the bar about the food that a table has ordered so that
wines selected to accompany certain dishes can be presented, opened and served
before the food has been served. It is very annoying and disappointing for a guest to
choose a special wine to accompany their fish main course only to find that wine is
served when they are halfway through that dish
Cultural issues – notifying the kitchen/bar of cultural food and
drink needs. Sometimes patrons expect you to know what
these needs are, but in other instances individuals will
advise you of what they want
Dietary requirements
Special requests – in relation to serving size, extra serves or
deletions, or a special way of cooking that is not listed on the menu
How steaks are to be cooked
Entrees required as main courses – or vice versa
Explanation of tables and their orders. For example, a table of six people where four are
having entrees, and three are having soup and two are not having soup or entrees,
what is required and when.
Dietary Considerations
It is extremely important to make sure that special requests that relate to dietary issues
receive extra attention and care as there can be severe medical consequences if dietary
needs are not met.
These consequences, such as the possibility of anaphylactic
shock, increased blood sugar levels (and other reactions that
diners may have to various foods or substances) can result in
the property being sued.
Remember that all properties have a common law duty of care
towards their patrons and this obligation definitely extends to
situations where customers have asked for a certain meal or
food and are served something that does not comply with their
stated requests and this then results in injury to those persons.
The keys in relation to this situation are:
Always check with management or the kitchen to determine whether or not a specific
stated dietary request can be accommodated or not
Make doubly sure that those preparing the dish know the specific dietary requirements that
have been requested
Never assume that the kitchen can accommodate dietary needs of patrons even if you
have accommodated similar requests in the past
Double check with the kitchen when you pick up a dish for service to the table. Ask them if
they have prepared the food as requested and obtain positive
confirmation before taking the dish to the table
Ensure appropriate emergency procedures are in place to manage
situations where customers are adversely affected by foodstuffs
while on the premises. These procedures may be included in the
Emergency Management Plan for the premises.

Types of special dietary needs

Vegetarian requests. This is probably the most common dietary-
related request
Lacto-ova vegetarians/Ova-lacto vegetarians. These are the majority
of ‘vegetarians’. They eat dairy products and eggs but not meat of
any kind including red and white meat, poultry or fish
Lacto-vegetarians. They don’t eat meat, poultry or fish. They don’t eat eggs but they eat
dairy products
Pescatarians. These are people who don’t eat meat, poultry or animal flesh but do eat fish
Vegan. This definition is open to various interpretations so it is best to check exactly what
the diner means when they say they are a ‘vegan’. Generally a vegan can be seen as
anyone who doesn’t eat meat, poultry, fish, eggs or dairy products and doesn’t eat
foods derived from animals such as gelatine. The person may also stipulate that they
are served only raw/unprocessed foods, or foods that have not reached a temperature
of above 46ºC (because they believe foods above this temperature have had some of
their dietary goodness removed or be harmful to the human body)
Requests for low-salt meals
Requests for low-sugar or no sugar meals for diabetics
Requests for lactose-reduced milk for those who are lactose intolerant
Requests for gluten-free food from patrons who have celiac disease
Requests for a macrobiotic diet. For those who are especially health-focussed they will
request unprocessed vegan foods, no oil and no sugar.
Regardless of the request, the accuracy of recording and delivering customer meal
requests is a key element of a successful dining experience for the customer.

4. Give customers advice on product selections, if required

Introduction
One of the key areas of customer service which a waiter can provide customers with is
advice or recommendations to help ensure the customer is able to order a food or
beverage item to suit their needs.
Whilst information is often provided to customers before they decide on a meal, its
importance warrants a section which focuses solely on this important practice.
Answer customer questions on menu items
A major part of the service staff’s role is to respond to guest questions regarding menu
items. Doing this provides not only an opportunity to be of
service but also to promote items in line with the kitchen’s
advice.
A high level of product knowledge is needed to answer guest
questions, and in the majority of cases, you will need to ask
questions yourself to make sure you have the necessary
information to pass on to customers or guests.
All information provided to guests in response to their
questions must be truthful and conveyed in a courteous manner.
Common customer enquiries include:
Dish ingredients
Cooking / preparation time
MSG and flavourings
Serving sizes
Freshness of ingredients (seafood)
Cooking styles
Meat or meat stocks
Menu and cookery terminology
Side dishes
Calorie/fat content.
This information is vital in enabling you to effectively promote dishes and respond to
questions from customers.
However, regardless of how much work and research you do, there will always be
occasions when you are asked a question you can’t answer. When this happens, don’t get
upset, annoyed or embarrassed. Treat it as a learning experience and:
Apologise to the guest
Tell them you don’t know the answer to their question
Tell them you will go and find out, ask the kitchen etc.
Go back to the guest and pass on what you have found out. As well
as giving information to the kitchen and bar, you will be required
occasionally to pass on information from the kitchen and bar to
patrons.
This information can be:
Finding out from the kitchen answers to questions asked by guests
– such as the ingredients in a certain dish
Clarifying cooking methods, temperatures, side dishes or sauces that were not recorded
on an order
Passing on to guests the bad news that their mains will be delayed
Letting the guests know that unfortunately all of a certain item has been sold out, and that
they need to order something different.
Make recommendations and optimise sales
As a food and beverage attendant it is your role to make the
eating experience as enjoyable as possible. Quite often
customers experience indecision and any helpful
suggestions or recommendations from you could be
beneficial.
Customers do not have the same in depth menu knowledge
as you do so try to put yourself in the customer’s shoes and
make recommendations based on what you think they would like.
Don’t be shy about asking probing questions to help with your recommendation.
Sale of additional items
It is your role to increase revenue for the outlet and the
organization as a whole. When customers are ordering
food, don’t be shy about suggesting an additional item
that would complement the meal. Some examples
include:
Side salads, vegetables or French fries
Starch foods like wedges, fries, rice or other potato
formats
Beverages to compliment meals
Additional sauces or condiments
Desserts

Upsizing/upgrading meals
Many food companies now sell different sizes of the same item to offer a greater choice.
With the incentive of a larger meal for a small increase in price, many customers like this
option.
Package meal deals
Many popular fast food companies employ this concept where for a set price you get three
or more food and beverage items. Not only does this make ordering and preparing food
easier, it also guarantees a minimum of three items being sold.

Suggestive selling
In addition if customers are sure about a certain meal (e.g. chicken) but aren’t sure of a
specific dish, whilst you may not directly suggest the highest price dish, many attendants
know of items that have a higher profit margin, which they may be trained to suggestive
sell.

Task Sheet 2.2-1

Title:

WORK PROJECT

Performance Objectives:
It is a requirement of this Unit you complete Work Projects as advised by your Trainer. You must submit
documentation, suitable evidence or other relevant proof of completion of the project to your Trainer by the agreed
date.
Supplies:

 Suitable evidence or other relevant proof of completion.

Equipment:

NONE

Steps/Procedure:

4. Research and Identify

5. Guests request
6. How to provide

Assessment Mthod:

Use the Performance Criteria Checklist

Performance Criteria Checklist for

Task Sheet 2.2-1

Criteria YES NO
2.1 To fulfil the requirements of this Work Project you are asked to
research how to provide a helpful and attentive approach to
customers including:

Methods to greet customers on arrival

Range of pre-meal services that can be offered
Steps associated with escorting and seating customers
Provide information to customers, giving clear explanations and
descriptions.

2.2. Research how to take and record orders accurately and legibly
including:

Procedures when taking orders

Information and activities associated with operating the ordering
system according to enterprise procedures.

2.3. Research how to convey orders promptly to the kitchen and/or bar
including:

Relaying information manually

Relay information about any special requests, dietary or cultural
requirements
Common types of dietary considerations and how to cater to these.

2.4. Research how to give customers advice on product selections

including:

Answering common customer questions on menu items

How to make recommendations and optimising sales.
 Learning Outcome # 3 Take food and beverage orders

CONTENTS:
 Welcoming / greeting the guest protocol
 Steps procedure and rationale in seating the guest

ASSESSMENT CRITERIA:
1. Guests are presented with the menu according to established standard
practice.
2. Orders are taken completely in accordance with the establishment’s
standard procedures.
3. Special requests and requirements are noted accurately.
4. Orders are repeated back to the guests to confirm items.
5. Tableware and cutlery appropriate for the menu choices are provided and
adjusted in accordance with establishment procedures.

CONDITION:
The trainees / students must be provided with the following:

 Guidelines
 Company rules and regulations
 Simulated environment

METHODOLOGY

Lecture
Discussion
Demonstration
Video presentation

ASSESSMENT METHOD

Return demonstration
Observation
Oral/written examination
Learning Experiences / Activities

Learning Outcome # 3
 Take food and beverage orders
Learning Activities Special Instructions

Read: Information Sheet 3.1-1 This Learning Outcome deals with the development
of the Institutional Competency Evaluation Tool
“Remove used items from service areas and which trainers use in evaluating their trainees after
finishing a competency of the qualification.
safely transferred to the appropriate location for
Go through the learning activities outlined for you on
cleaning”
the left column to gain the necessary information or
knowledge before doing the tasks to practice on
Answer: Self Check 3.1-1
performing the requirements of the evaluation tool.

Perform: Task Sheet 3.1-1 The output of this LO is a complete Institutional

Competency Evaluation Package for one
Competency of Food and Beverage Services NCII.
Your output shall serve as one of your portfolio for
your Institutional Competency Evaluation for
Provide Food and Beverage Service.

Feel free to show your outputs to your trainer as you

accomplish them for guidance and evaluation.

This Learning Outcome deals with the development

of the Institutional Competency Evaluation Tool
which trainers use in evaluating their trainees after
finishing a competency of the qualification.

Go through the learning activities outlined for you on

the left column to gain the necessary information or
knowledge before doing the tasks to practice on
performing the requirements of the evaluation tool.

After doing all the activities for this LO3: Take food
and beverage orders, you are ready to proceed to
the next LO4: Liaise between kitchen and service
areas.

INFORMATION SHEET 2.3-1

PREPARE AND PACK TAKE AWAY FOOD AND BEVERAGES

1. Present and pack food and beverage items in
accordance with enterprise procedures and relevant health
regulations.

Introduction
‘Take away’ service in simple terms is food and beverage that has
been prepared for customers that will be transported to an outside
location for consumption.
With this in mind, it is different to eat-in customers, as it poses some
new challenges that must be successfully negotiated by outlet staff
including:
Food and beverage is prepared in its desired state
Food and beverage can be transported to another location easily
Food and beverage can maintain its quality during transportation,
within a suitable time frame
Customers have all the necessary items required to enjoy the meal.
Another challenge in preparing and providing for ‘take away’ service is that this
style of service incorporates high volume sales which must be performed in a
quick and efficient manner.
Therefore preparation must be carefully explored, with all food and beverage and
their accompanying items necessary for consumption, in a ready state and easily
accessible for distribution.

Maintain food safety and quality of pre-prepared foods

Monitor temperatures of food in hot food displays
Hot food is a key element of any take away service. In most take away outlets, hot
food is pre-prepared and placed in food displays or is cooked to order from
scratch from a par-cooked state, usually requiring minimal cooking.
It is different from a la carte service, where food is taken to the customer
immediately upon cooking. In ‘take away’ service there is a time lag between
when the food or beverage is prepared and when it is presented, and ultimately
consumed by the customer.
If food or beverage is pre-prepared and placed in a display area, besides
maintaining consistency and quality, maintaining temperature is essential.
Hot food and beverage ideally should be retained outside the Temperature
Danger Zone. This means that food and beverage must be kept at about 60
degrees celcius.
This can be achieved through the use of:
Hot boxes
Bain maries
Pots and pans
Heat lamps
Hot plates
Steamers
Heated display ovens.
In addition the food or beverage container can be used to
maintain heat. This could include the use of boxes, concealed
cups and containers, foil or plastic wraps, or bags.
It is important to ensure that not only the outside of the food or
beverage item is hot, but that the temperature has been retained
throughout the item. This can be achieved through the use of
temperature reading gauges and thermometers.
Monitor temperatures of food in cold food displays
Like hot food and beverage, one key requirement of storing cold food and
beverage items is to ensure that cold food ideally should be retained outside the
Temperature Danger Zone. This means that food and beverage
must be kept below 5 degrees celsius.
This can be achieved through the use of:
Fridges
Freezers
Ice and dry ice.
Again it is important to ensure the area the food and the food or beverage items
are kept in remains below 5 degrees. Again the use of temperature reading
gauges and thermometers are advisable.
Protect displayed food from airborne and other contamination
Whilst prepared food and beverage is awaiting sale in display areas, there is an
ever increasing risk of contamination with food maintained within the Temperature
Danger Zone at most risk.
There are many ways to reduce the risk of contamination including:
Keeping items in their correct temperatures
Keeping items displayed for minimal time periods
Keeping items in closed vessels
Keeping items in closed display areas
In addition the use of safe and hygienic practices by staff will help maintain food
and beverage items in their desired state.
Display items attractively
The primary concept of ‘take away’ service, and that of any
food and beverage outlet, is to attract customers and to
make a sale.
Therefore it is important to present items in a manner that will visually entice the
customer, provide all the desired information to make an informed decision and to
finally ensure a sale.
Visually enticing the customer
Nothing entices the customer more that seeing the final product. Where possible
allow the customer to see the end product on display.
When this is not possible, the use of posters, pictures, descriptions or
an ‘artificial’ display can provide the potential customer with an
accurate depiction of what is on offer.
The use of displays and signs can also appeal to the customer.
Special promotions and easily priced items can help customers decide
the value aspect of a potential purchase.
Smells and aromas can also appeal to the customer. Some outlets
keep access open to allow smells to travel further distances. In
addition music and temperature of the outlet can appeal to the
customer.
Providing accurate information
It is important that customers are made aware of all the information relating to an
item. This could include the identification of:
Cost, promotions or sales information
Weight or size
Ingredients
Preparation method
Health information including calorie or cookery methods
Allergy warnings
Spice content.
Placement of items
Most outlets place high profit margin or highly popular items in
an area that has the greatest visual impact. This helps to entice
customers to the outlet or display.
In addition, place items in a logical order to help facilitate a
timely transaction and experience. Place appropriate containers
and accompanying items close to the item for sale. The display
of items should be arranged to ensure a smooth and efficient
travel path for customers.
Use appropriate food wrapping and packaging materials
Food wrappings and packaging materials are used to safely
maintain and transport take away food, beverage and their
accompanying items and may include:
Plastic, paper, waxed paper or foil wrappings
Plastic, cardboard or foam food containers
Foam, plastic or wax paper beverage vessels
Beverage vessel lids
Cardboard carrying containers
Plastic cutlery
Napkins
Toothpicks
Pre-packaged condiments
Condiment containers
Straws.
It is important to keep food and beverage items themselves clear of
potential hygiene risks and it is also important that food wrappings,
containers and packaging materials are kept in a hygienic
environment.
Select appropriate wrapping and packaging materials for orders to be
processed
When wrapping and packaging food and beverage items, it is important to keep in
mind that items must be stored in a manner that maintains the quality and
temperature of the item purchased by the customer.
Please refer to outlet and organization guidelines for using and packaging food
and beverage items.
Apply appropriate stock rotation practices when replenishing displays
When replenishing items it is important to ensure that the items that have been on
display and prepared earlier are kept in an area for first sale.
Therefore rotating stock is essential to maintain consistency and freshness of all
items on display.
Some organizations will have an identification marker or sign to help identify the
time items have been prepared.

2. apply safe food handling practices in accordance with

enterprise proceudres and relevant health regulations.
Introduction
Most ‘take away’ outlets are self service in style, with the extent varying for
different outlets.
In general, food items are prepared in advance by the kitchen or service staff and
displayed in appropriate display units where customers can select from, with
payment to be made once the customer has selected all their items.
This service style is favored by many take away operations as it requires less staff
to operate, customers have greater choice and the eating experience is kept to a
minimum.
The type of food provided is normally cheaper in cost, bulk prepared and they are
high profit margin items.
The attention to detail in managing a self service outlet may differ in its
preparation and attention from a traditional a la carte restaurant, however the
principles of providing an enjoyable eating experience comprising value and
quality offerings delivered in a clean and hygienic environment by friendly and
professional staff remains the same.
The following are steps an attendant must follow when maintaining a clean and
hygienic environment in this high volume traffic area:
Verify sneeze guards are in place and clean
Before any food is placed in a display area, whether it is a
fridge, table, buffet or hot food display it is vital the surfaces in
the area are clean.
As self-service implies that customers help themselves to items,
there is minimal separation between customer and food and the
hygienic risks they bring with them.
Sneeze guards are designed to stop germs, dust and other
hygienic risks from falling on the food. However they must also
be clean to enable customers to see the food.

Place service utensils on food display

Service utensils must be placed with a suitable underplate to
prevent spills and drips directly onto food display areas.
Separate utensils must be selected for each individual food
item to prevent cross-contamination and must be suitable for
the dish and how it is displayed.
Careful consideration must be made to the composition of
service utensils. Whilst metallic utensils are more
aesthetically appealing, they can be dangerous when used
near electrical points and equipment such as toasters, especially when handled by
children.
Position safe food handling posters and signs in public view
To help prevent safety and hygienic risks it is wise for organizations and staff to
have signs appropriately placed to help remind customers and staff of the
importance of maintaining safe hygienic practices.

Protect food from contamination

As food is displayed in a food and beverage outlet, it is not only a
requirement that food appears fresh and appealing but that it
actually is fresh and free from contamination.
To help keep food free from contamination there are some simple steps to follow:
Keep food in its correct temperature zone
If food is to be kept in the ‘Food Temperature Danger Zone’ which is between 5-60
degrees celsius, it must be covered or replaced on a regular basis.
It is advisable to prepare smaller amounts of food that can be replenished on a
frequent basis.
Monitor the activities of customers at the display
Since hygiene and safety are not the primary concern of customers, they will
partake in activities that may affect the quality and safety of the food and
themselves.
By keeping a close eye on the display area or taking responsibility for issuing
certain food items we can easily identify and rectify potential problems in a timely
manner.
As a staff member, any time that you pass a food display or buffet area have a
detailed look to see if items need replacing, serviceware needs changing or
cleaning duties need to be performed.
By keeping a close eye of activities, it also prevents problems that may occur such
as theft.

3. Dispose of spoiled products in accordance with

enterprise procedures and relevant health regulations

Introduction
As identified in previous sections the importance of hygienic handling of food and
beverage is essential to ensure that all products are maintained in a condition that
is safe for human consumption.
To date, we have focused on how to keep food and beverage safe for
consumption, but it is important to also manage practices which can lead to food
becoming contaminated or spoilt.
Discard contaminated food and/or service utensils

Discarding contaminated food

As a general rule, any food that is left in the Temperate Danger Zone should be
replaced after 30 minutes. However this may need to be done sooner for a
number of reasons:
Food appears to be spoilt, unappealing or has physically deteriorated
from its desired state
This could include:
Food that has dried out or developed a crust
Food that has sweated or thawed
Food that has changed color of consistency
 Food items have been compromised due to hygiene risks, by staff, customers
or the environment.
This could include:
Customers have touched, sneezed or coughed directly onto food
Customers have tasted food
Food has dropped on the floor
Food items have been mixed together at the buffet or display table.
Discarding contaminated service utensils
Hygiene and safety risks are not only caused by food itself, but can be tainted by
service utensils that come in contact with food. It is important to change service
utensils that:
Have been dropped on the floor
Have been used to serve more than 1 food item
Have dried food items on its surface
Have been used as a tasting spoon by customers
Appear unhygienic
Have been used for longer than 30 minutes.
In general, as a staff member if you have any concerns about the safety of food or
service utensils being offered to the customer, it is better to be safe and remove it
from a display area or buffet.

Replenish food and other items on display as required

Replenish food
A buffet or display is designed to not only provide an accurate and appealing
visual of menu items, it is also a means of providing food to customers.
The aim of any buffet or display area is to present the food in its most desirable
state in the right quality.
As a staff member you can gauge, through constant monitoring, if
the quality standards or quantity amounts are appropriate for the
service period.
Communication between the kitchen and front of house area is
vital as, depending on the layout of a food outlet, some kitchen
staff are not able to view the buffet or food display area on a
constant basis and rely on service staff for information.
If certain items are running low or need changing, notify the
appropriate kitchen staff member in advance so that customers
are not kept waiting.
Replenish other items
Depending on the designation of duties, other items that affect a buffet or display
area need to be replenished on a regular basis. This may include:
Service utensils
Crockery including plates, bowls and side plates
Cutlery including knives, forks and spoons
Glassware or containers for beverages
Napkins
Service trays
Condiments including sauces, salt and pepper, sugar and milks.

4. Comply with correct food handling and food safety

procedures

Introduction
Every food and beverage outlet will have their own policies and procedures in
relation to handling food in a safe and hygienic manner.
Many of these policies and procedures are based on local laws and regulations.
It is important that all trainers, trainees and any persons working with food
understand the local laws and regulations that apply in their country and
region.

Legal requirements

Regardless of the content, all food legislation, food safety plans or programs and
food standard requirements must be adhered to.
Whilst these may differ, commonly you will be required to ensure that:
All personal hygiene practices are followed when handling food at any time
Display units must be kept clean and cleaned after every service session
Food items are not topped-up when they run low. For example, in a bain-marie
fresh stock should not be mixed with existing food in the display. Where
replenishment is required, the old tray and any food in it should be removed,
and a new, clean tray with fresh food should be added to the display unit
Display units are used only to hold cold or hot food at the required temperatures.
Bain-maries and pie warmers, for example, should be turned on half an hour
before service and allowed time to reach their required temperatures, and then
pre-chilled or pre-heated food should be placed into the unit. Bain Marie and
pie warmers are not heating devices; they are holding devices
Hot food should be held at 60ºC or above
Refrigerated foods should be held at 5ºC or below
Any food that is not held outside the Temperature Danger Zone must only spend 4
hours in that Zone. It must be thrown out when it has been in the Temperature
Danger Zone for 4 hours
Separate utensils (tongs, spatulas, spoons, forks etc.) should be used to handle
different foods in the display
Any doors on the display units must be kept closed to help keep the correct
temperature, and to keep flies and other airborne contamination out.

Task Sheet 2.3-1

Title:

WORK PROJECT
Performance Objectives:
It is a requirement of this Unit you complete Work Projects as advised by your Trainer. You must submit
documentation, suitable evidence or other relevant proof of completion of the project to your Trainer by the
agreed date.
Supplies:

 Suitable evidence or other relevant proof of completion.

Equipment:

NONE

Steps/Procedure:

7. Research and Identify

8. Guests request
9. How to provide

Assessment Mthod:

Use the Performance Criteria Checklist

Performance Criteria Checklist for

Task Sheet 2.3-1

Criteria YES NO

3.1 To fulfil the requirements of this Work Project you are asked to
research how to present and pack food and beverage items in
accordance with enterprise procedures and relevant health
regulations including:

Maintain food safety and quality of pre-prepared foods

 Attractively display items
Use appropriate food wrapping and packaging materials
Apply appropriate stock rotation practices when replenishing
displays.

3.2. Research how to apply safe food handling practices in

accordance with enterprise procedures and relevant health
regulations including:

Types of sneeze guards that can be used

Types of service utensils on food display
How to position safe food handling posters and signs in public
view
Ways to protect food from contamination
How to monitor the activities of customers at the display.

3.3. Research how to dispose of spoiled products in accordance with

enterprise procedures and relevant health regulations including:

Discard contaminated food and/or service utensils

Replenish food and other items on display as required.

3.4. Research how to comply with correct food handling and food
safety procedures including:

Understanding of local legal requirements, laws and regulations.

Learning Outcome # 4 Liaise between kitchen and

service areas

CONTENT:
 Take food / beverage order
 Present the menu to guests

ASSESSMENT CRITERIA:

1. orders are taken and recorded accurately with minimal disruption to customers
2. Recommendations and suggestions are made to assist customers with drink
and meal selections
3. Customer questions on menu items are answered correctly and courteously in
accordance with enterprise policy
4. Information about any special requests, dietary or cultural requirements are
relayed accurately to kitchen where appropriate
 5. Ordering systems were operated correctly in accordance with establishment
procedures
6. Glassware, service ware and cutlery suitable for menu choices are provided
and adjusted in accordance with establishment procedures

CONDITION:

The trainee/student must be provided with the following:

 Menu cards
 Order pad / slip
 Pen

METHODOLOGY:
 Lecture
 Discussion
 Film viewing
 Demonstration

ASSESSMENT METHOD:
 Written / Oral test
 Practical test

Learning Experiences / Activities

Learning Outcome # 4

Liaise between kitchen and service areas

Learning Activities Special Instructions

Read: Information Sheet 4.1-1 This Learning Outcome deals with the development
of the Institutional Competency Evaluation Tool
which trainers use in evaluating their trainees after
“Relay information in a clear and concise
manner using appropriate communication finishing a competency of the qualification.
techniques ”
Go through the learning activities outlined for you
Perform: Task Sheet 4.1-1 on the left column to gain the necessary
information or knowledge before doing the tasks to
practice on performing the requirements of the
evaluation tool.

The output of this LO is a complete Institutional

Competency Evaluation Package for one
Competency of Food and Beverage Services
NCII. Your output shall serve as one of your
portfolio for your Institutional Competency
Evaluation for Provide Food and Beverage
Service.
 Feel free to show your outputs to your trainer as
you accomplish them for guidance and evaluation.

This Learning Outcome deals with the development

of the Institutional Competency Evaluation Tool
which trainers use in evaluating their trainees after
finishing a competency of the qualification.

Go through the learning activities outlined for you

on the left column to gain the necessary information
or knowledge before doing the tasks to practice on
performing the requirements of the evaluation tool.

After doing all the activities for this LO4: Liaise

between kitchen and service areas; you are
ready to proceed to the next unit of competency.

INFORMATION SHEET 2.4-1

PROVIDE TABLE SERVICE

1. Receive Customer Orders

Introduction
In section 2 of this manual, the steps associated with a common ‘dine in’ service
cycle were explained up to and including the point where the order has been given
to the respective person who will prepare the food or beverage items.
Naturally the processes of preparing food and beverage items are too detailed to
include in this manual as they are responsibilities often performed by specialist
chefs or bar staff.
This section will continue to follow the logical steps performed by service staff after
the order has been lodged.

Provide glassware, service ware and cutlery suitable for menu

choice
Throughout a meal there can be a need to provide guests with certain items of
glassware and service wear depending on the dishes and drinks they have
ordered.
There is also a need to adjust the cutlery that has been set as part of the cover
where their orders necessitate this being done.
Providing glassware
Most table set ups will include standard wine glasses, with many establishments
also setting water glasses.
Where the guests order certain drinks and the correct glassware is not already set
this will require you to:
Remove the glassware that is not needed
Replace it with the appropriate glasses.
It is standard industry practice that all glasses be removed
from a table, and carried to a table, on a tray. Glasses
should be removed and set/re-set from the guest’s right-
hand side.
Practical examples of the need to adjust glasses may include:
Removing all wine glasses where guests elect not to order any bottles of wine
Removing the white wine glass that was set and replacing it with a (larger) red
wine glass if the guest orders red wine
Adding a red wine glass if only a white wine glass was set and the table has
ordered both red and white wine
Removing the set glasses and replacing them with champagne flutes where a
sparkling wine is ordered.

Providing service wear

Depending on the dishes ordered and the style of service being used, there can
be a need to provide various items of service wear to individual tables.
Service wear may need to be provided as follows:
Where the service style presents, for example, the
vegetables to the entire table, as opposed to plating
vegetables onto individual guest plates in the kitchen,
there will be a need to use service platters
Where customers order sauces/gravy there may be a
need to provide sauce boats
Where the guest has brought in their own cake or
arranged for the venue to supply one, there may be a
need to use a cake stand
Where guests order snails there will be a need to provide snail forks and tongs
Where guests order lobster there may be a need to provide lobster picks and
crackers
Where a soup is served to the entire table, a soup tureen may be required.
Where venues use silver service, semi-silver service or gueridon styles of delivery
there will be an increased need to provide additional service wear.

Adjusting the cover

After the order has been taken and a copy transferred to the kitchen, either
manually or electronically, the service staff will have to make any necessary
changes to the cover to reflect the dishes that diners have ordered.
Always remember that cutlery should be carried to and from the table on a clothed
service plate. Cutlery may only be carried in the hand if it is an establishment
requirement.
It is a requirement that all covers are adjusted before any menu items are
delivered to the table. Note however that some establishments require that
dessert cutlery is only adjusted after the guests have completed their main course,
and some establishments have a standard requirement that covers are not
adjusted at all. If the guest doesn’t order a certain course, the cutlery stays on the
cover until the table is cleared.
Your copy of the order for the table provides the basis for
determining what needs to be adjusted for each diner.
Adjusting the cover may mean you have to:
Remove cutlery for courses that have not been ordered
Exchange cutlery where necessary – such as swapping
the main course knife for a steak knife where steak
has been ordered and swapping the main course gear
for fish gear where fish has been ordered
Add cutlery for dishes that have been ordered where no suitable cutlery has been
set. For example, if the cover did not include a soup spoon and the guest
ordered soup, there would be a need to adjust the cover by adding a soup
spoon.
Process for adjusting covers
The process requires you to:
Identify what needs to be removed from each cover
Identify what needs to be added to each cover
Obtain the necessary cutlery which should be stored in your waiter’s station
Load them onto a clothed service plate ready for carrying to the table
Carry the clothed plate with all the required cutlery to the table
On arrival at the table, begin adjusting the cutlery by starting at the Number One
guest, working clockwise around the table. Change the knife first, then the fork,
and don’t forget to place the cutlery down on the table so that it is parallel with
all others
The knives should be removed or replaced from the right-hand side of the guest,
and the forks from their left-hand side. Never place cutlery by leaning across in
front of a guest
Always handle cutlery by the handles.
2. Check product and/or brand preferences with customer
in a courteous manner
Introduction
As part of the ordering process, customers will identify
which item they desire, be it a food or beverage item.
Quite often, it may be up to the waiter to help explain or
recommend what is available. This will be explored in
more detail in the next section.
Most food items will be specifically identified on a menu,
however many people will order a drink without refering
to a menu.
Therefore the focus on this section will be based around clarifying beverage
orders.
At times customers will indicate a specific drink in a generic manner. For example,
they may ask for a ‘gin and tonic’ without specifying a particular brand.
As can be seen in this picture, there is a wide selection of gin products.
There are many different products and brands available, with more coming on to
the market seemingly everyday.
It makes good sense and excellent customer service, to check with the guest
regarding their preference.

Personal preference
Some people are devoted to a certain brand and simply won’t drink anything else.
Examples may be Jim Beam bourbon, Gordon’s gin and a diverse range of
Scotches.
Some people consider the price and are happy to drink a cheaper, domestic brand
if one is available. They will appreciate your pointing this out to them.

Pour and call brands

Behind the bar, most venues stock a ‘pour’ brand, as
well as several ‘call’ brands. You must know what
these are in order to answer customer questions, and
to provide the drink that satisfies their identified need
and preference.
A ‘pour’ brand, sometimes referred to as a ‘house’
brand, is the brand of beverage that will be poured if
someone doesn’t specify a brand name.
If the customer simply asks for a ‘Scotch’, then they haven’t indicated a preference
for one particular brand, so it doesn’t matter what brand you pour them just so
long as it is Scotch. In these cases the ‘pour brand’ will be supplied.
Usually pour brands are cheaper alternatives to recognised national brands, but
sometimes they are the better known, better quality, premium national brands.
A ‘call’ brand is the brand ’called out’ by the customer.
Instead of just asking for a Scotch, the customer would ask for a
specific brand, perhaps a ‘Dewars’ or ‘Chivas Regal’. Most bars
will stock a range of call brands, but no bar can stock them all.
You need to become familiar with the ones you stock so that you
can accept an order straightaway, or inform the customer that you
don’t stock their preferred brand.
Always be alert to the possibility to upsell the customer to a more
expensive brand.
Where you don’t have the call brand that the customer asks for
you should:
Apologise for not having the brand asked for
Offer an alternative.

This will be explained in more detail in the next section.

3. Provide clear and helpful recommendations or

information to customers on selection of food or drinks, if
required.

Introduction
As has been mentioned earlier, waiting staff may be required to assist guests in
making their selection from either the menu or the drinks list.
Lots of customers or guests come to the room, bar or venue knowing exactly what
they want to eat or drink. Perhaps they have eaten at your dining room before and
want to experience the same dish again that they had last time, or perhaps they
have a standard meal or drink that they always have when they dine out.
This section should be read in conjunction with all other notes regarding the
provision of information to customers or guests.

Recommending Food
As mentioned previously, options include:
Recommending what it is you like – this may not suit them or be to their liking
Recommending what is popular – they may not like this style of dish
Recommending whatever it is that the kitchen have asked you to
push – again, this may not suit them
Asking some questions first to determine whether they are after a big
meal or a snack, whether they like chicken, meat or pasta or
 whether they prefer plain food or dishes with sauces and added flavour and
then recommend an appropriate dish.
Keys in making recommendations are:
Ensuring information is honest and truthful
Ensuring customers/guests do not get the impression you are rushing your
delivery of this information
Ensuring guests don’t feel they are imposing on you by asking these questions
Giving customers/guests time to make their decision without appearing to put
pressure on them to ‘make up their mind’
Providing extra information as required. There can be many times when the
information you give to customers in the first instance is insufficient for their
needs. For example, you may have described the ingredients of the dish and
described how delicious it is but the guest may want to know about cooking
style, preparation/cooking time or serve size
Tailoring your information to suit the person you are talking to. The way you
present information to young and old may vary in terms of the speed you
deliver the information, the words you use and the comparisons you make with
other products.

Recommending Beverages
In relation to drinks, advice or recommendations may be needed when:
Customers are unsure about exactly what they would like.
Sometimes regular customers come in and they are just
bored with their normal drink, and want something a bit
different perhaps just for that session
The drink or brand they have ordered is unavailable. After
apologising you must be able to recommend an intelligent
alternative for them
It’s a special occasion – maybe they’ve just won a promotion,
had a baby or are celebrating a birthday
You have a new product in stock. Let the customers know. Tell
them what it’s like, what it goes with, how much it costs,
how strong it is, and so on. Perhaps the boss will let you
give away a few free samples
The customer is feeling off colour or a bit low. You may want to
suggest some refreshing style of drink, or a non-alcoholic
alternative to their usual
They are dining. While a detailed knowledge of wine falls
outside this unit, a very basic rule of thumb that continues
to apply today as it did decades ago is “White meat – white
wine, red meat – red wine”. Nonetheless, many, many
people drink a nice white (say, a Chardonnay) with a steak
They don’t want to drink alcohol, or when they need to limit their alcohol intake.
You have both a moral and very much a legal duty to assist patrons who don’t
want alcohol, or want a little. Be prepared to offer fruit juices, waters, mocktails
(non-alcoholic cocktails), alcohol-free wine and aerated waters.
When advising customers, it is useful if you can give them information about:
Taste, colour and aroma
Whether it is imported or domestic
How it may be consumed – describing options available to
enjoy the product
The alcoholic strength
Any special points about it – things like the worm in certain
tequilas, a special advertising campaign or competitions
that may be running if people buy it.

Food and Wine Combinations

There may be times when you are asked to recommend a wine to go with a meal.
Some basic suggestions include:

Food Wine

Seafood Semillon, sauvignon blanc, Riesling

Game Cabernet sauvignon, shiraz, chardonnay,

semillon

Red meat Cabernet merlot, cabernet sauvignon, shiraz,

malbec

Poultry Chardonnay, cheninblanc, Verdelho

Salads Cheninblanc, verdelho, chardonnay, Riesling

Antipasto Chardonnay, rosé

Pasta Chardonnay, Riesling, shiraz

Cheese platters Cabernet merlot

Desserts Dessert wines

You should also be sufficiently familiar with the wines on the drink list to make
intelligent recommendations to compliment the food.
It is very useful to have winery representatives do a tasting of all wines on the
wine list with staff, and to develop a written list (kept on display for staff behind the
bar) of what wines to recommend with what menu items.
When complementing food with wine, try to select wines that will
harmonise well with the dishes and their ingredients. General
guidelines are:
Whites with fish, chicken, veal and pork
Reds with dark meat
Reds with cheese
Delicate wines with delicate food
Full-bodied wines with full-bodied food
Sweet wines with sweet food
Sparkling wine can generally go with anything and with any course.

4. Serve food and drink according to enterprise

requirements and personal hygiene standards.

Introduction
When food and beverage items have been prepared they must be delivered to the
customer. This section will focus on the steps associated with collecting and
delivering items to the table, ensuring the customer is happy with the selection.

Collecting food and beverage selections

The need to collect ordered items from the kitchen or bar as soon as they are
ready for service cannot be stressed too strongly.
Prompt collection of food and drinks enhances customer service in two primary
ways:
It reduces guest waiting time. Most customers prefer to receive their food and
beverages as soon as possible consistent with not being rushed or pressured
It gets the product to the guest in the best possible condition – neither menu items
nor drinks improve while they stand waiting to be served.
Beverages
Traditionally a drink is the first thing to be served to the guests.
Your standard practice must be to get the first drink in front of the guests as soon
as possible. This helps them settle in, and lets them know they are actually being
served.
Do not simply give the order to the bar and then wander off to do something else
for 10 minutes. By all means go and do something else, but only do something
that will take 1 or 2 minutes at most.
When picking up the drinks to put on the tray to take to
the table, make sure:
They are what was ordered – check correct wines (vintage, brand, grape
varieties), no ice where requested, long glass where ordered etc.
Correct number have been supplied in terms of actual drinks, and empty glasses
for wine
They are suitably presented
The correct glassware is used
Garnishes are appropriate
Glasses aren’t overflowing such that they will drip down the front of guests’ clothes
when being consumed
Where the drinks are not as required, you should politely point this out to the bar
person who prepared the drinks and make sure the issues are rectified before
taking the drinks to the table.
Food
The two service areas – cold larder and hot section – must be attended and
monitored at all times to ensure prompt pick up of food.
If food is not picked up promptly the following may apply:
Hot food could go cold and spoil
Cold food could lose its chill factor
Risk of food contamination increases
Customers have an unnecessary wait
Room to place down newly prepared items becomes
restricted.
Before any food is taken out to the table it must be checked in the same way that
drinks are checked prior to be taken and served.
Checks should include:
Checking that the right meal has been prepared and
any requested preferences have been
accommodated. Dishes must reflect the order that
was taken at table and given to the kitchen
Checking the plate to make sure there are no marks,
spills or drips. Advise the chef and ask for the plate
to be cleaned where these are identified
Checking the quality of the item
Checking with the chef to identify how a particular item has been cooked. Which is
the medium steak and which is the medium rare?
Checking if special condiments need to go with the order
Checking to make sure there is uniformity between dishes. If three people on a
table are having the same menu item then all three plates should look the
same
Ensuring correct temperature of the dish. Hot dishes should be hot, and cold
dishes must be cold.

Delivering items to the table

Loading a drinks tray
Regardless of whether you are left or right-handed, trays should be carried in the
left hand, and the drinks served from it with the right hand.
Some premises allow left-handed people to reverse this but many do not because
when left-handed people pour a bottle using their left-hand, the left-hand will cover
the label of the bottle.
Trays should not be held by their rim and they should not be held with two hands;
your left hand should be held under the tray.
When loading the tray, secure the tray on your left hand. Your hand should be flat
and your fingers should be spread out with only the tips of your fingers raised to
support the base of the tray.
Load the tray so that:
The tallest glasses are nearest to your body
The heaviest glasses are in the centre of the tray
The smaller, lighter glasses are around the tray’s edge
The placement of the drinks on the tray facilitates their service at the table. In
practice some of the above rules may not apply because it would make it too
hard for you to take the drinks off the tray.

Carrying the drinks tray

The right hand can assist in balancing the tray, especially
when walking to the table, or when waiting for someone to
move past you where there is the potential for them to knock
either you or the tray.
Try to keep the tray at waist level and close to your body. This
will help to avoid knocking into passing traffic and optimises
your control over the tray.
Even though carrying the drinks tray high above the head with one hand looks
quite spectacular, this method is not recommended as the risk of disaster is quite
high.
When carrying a tray, always look where you are going, not at the tray.
Carrying plates to a table
Commonly, plates may be carried in the hands using various plate carrying
techniques – see next section.
Alternatively, plates may be loaded onto rectangular food trays which are carried
to the waiter’s station where they are either unloaded into
the hot box or delivered straight to the table.
All items should be carried in such as way that prevents contamination by making
sure:
You don’t put your fingers on to food
You don’t place your fingers around the top of glasses
Long hair is appropriately tied back or controlled.

Serving food and beverage

The actual food and beverages that the guests consume is only part of the total
dining experience.
The service of those items is another vital part of the experience.
It is often the service provided to guests that separates one venue
from another and is the determining factor about whether or not
those people will return and tell their friends about us.
Two keys when serving food and beverage are:
Do it quickly without giving the guest the impression they are
being rushed or you are in a hurry
Do it professionally. Serve the correct items to the correct diners,
be polite, identify items as they are served, communicate and
interact with guests, smile, answer any questions that are
asked and check that the items presented are acceptable to
the guests.
Placing the food on to the guest’s table
Always serve the meal from the guest’s right (the same side that beverages are
served from) and announce the meal as it is being placed down. Consistency in
service is important.
Make sure the dish is placed down so the main item on the dish – the steak, the
slices of meat, the piece of fish, the chicken breast – is closest to the guest (at the
4 o’clock – 8 o’clock position).
Where a steak is being served, the kitchen should have
presented the steak on the plate with the fat toward the centre
of the plate, and not facing the guest so they have to cut
through the fat to get to the meat.
It is professional to place the right meal down in front of the right
person, without having to ask, “Who’s having the chicken?” The
guest numbering system comes into play when identifying which
meal is to be placed in front of a particular guest. It is usual
practice to announce each guest to confirm that each diner is
receiving what they ordered. For example, “The Grand T-Bone,
rare with extra chips. Enjoy!”
Place the dishes on to the table in such as way that the noise
made by contact with the table is minimised.
Serving Food
One of the most important skills a waiter can master is the art of carrying plates.
There are two methods to choose from and proficiency in using either method can
only be gained in the same way as gaining competency in carrying a drinks tray –
practice, practice, practice.
Plate carrying techniques

Two Plate Carrying

Hold the first plate between your thumb, index finger and
the middle finger.

Place the second plate above the first plate, supporting it

by your fourth finger, your little finger and the base of
your thumb and forearm. A third plate can be carried in
the right hand.

Three Plate Carrying

Hold the first plate between your thumb, index finger and
the middle finger.

Place the second plate into the crease of the palm of your
left hand under the edge of the first plate, supporting it by
your ring and little fingers.

Carry the third plate on the flat of your forearm and rim
of the second plate. A fourth plate can be carried in the
right hand.
Serving beverages
There are a number of points to note when serving drinks.
Always serve to the right of the seated customer, unless this is obviously
impossible.
It may be impossible to serve from the guest’s right-hand side if two people are
talking intimately head to head, or if there is something such as a pillar or plant in
the way to the guest’s right.
Other points include:
Trays are carried on the palm of the left hand with the tips of the fingers slightly
raised – do not hold the tray by its edges
Drink trays are usually held on the left hand so that the
right hand is free to serve the drinks
If the tray does not have a non-slip surface, then a tray
liner or mat should be used to prevent glassware from
slipping. The tray mat may be kept in place by smearing
a few drops of water on the tray’s surface
Service staff should handle glassware by the base or the stem. Never handle
glasses by their rims, never put fingers in the glasses
Trays are usually loaded with the heaviest glass in the centre, and the lighter
glasses placed around the outside. In most cases, the last drink on the tray
should be the first drink off
Trays should be carried at waist level through the room walking with a straight
back and shoulders. Don’t carry the tray above your head!
Trays should be carried close to, and ‘within’, the body to avoid knocking into
someone or something
When unloading trays, you may have to slightly twist your
body with the tray positioned slightly away from your
side. This is to enable the right arm and hand to reach
in towards the table and safely position the customer’s
drink
All drinks should be announced when being placed on the
table. This provides an element of customer service as
well as providing the guest with an opportunity to check that they are being
served the drink they ordered. “Excuse me sir, your Whisky and Coke. Thank
you.”
Remember to bend your knees when serving from a tray
Work anti-clockwise around the table, repeating the above procedures until the
last drink is served
Drink waiters should work anti-clockwise around the table, and food waiters
should work in a clockwise direction. This means that they will only cross paths
once at the table, saving service time and reducing the potential for accidents
between staff
Use coasters or napkins under drinks when and where required.

Checking customer satisfaction

Checking satisfaction with food
All service staff must monitor patrons during service for signs of
dissatisfaction. This means keeping alert for non-verbal cues that
indicate displeasure, and listening for negative comments that can
be overheard.
Checking customer satisfaction must apply to both food and
beverages.

The 3-minute check

When a meal has been served to the customer, it is important for
service staff to revisit the table a few minutes later to check that
the meals are to the customer’s satisfaction.
This is commonly known as the ‘three-minute check’.
It involves approaching the table approximately 3 minutes after the last meal was
placed on the table and making an enquiry along the lines of “Is everything to your
satisfaction?” or “How are your meals?” Individual venues may have standard
statements for you to use when making this 3-minute check so check with your
supervisor and adhere to specific enterprise requirements.
It is assumed that after three minutes, a customer will know if they are satisfied
with their food.
If they are dissatisfied, then they can tell waiting staff and a course of action can
be set in place to rectify the problem.
Remember, if you are going to ask guests whether or not they are satisfied, you
have to be prepared for those who tell you they aren’t!
Don’t treat these guests as ‘complainers’, but view the situation as an opportunity
to turn a problem into a positive service experience: listen to their complaint,
apologise and act quickly to fix the problem.
Problems may include:
The steak is tough
The meal is cold
The steak is not cooked as ordered
Special requests have not been met.
When you replace the ‘problem’ meal, apologise again and implement another
three-minute check to ensure that the replacement meal is to the guest’s
satisfaction.
Speed is very important, especially where the guest is part of a group, as we do
not want one diner eating their meal long after their fellow guests have finished.
This can be embarrassing for them, and is a very public indication that we have
got something very wrong.
It is commonplace for guests to respond positively to your enquiries about their
meal at the 3-minute check and this is great.
Where you get such feedback, you should feed it back to the kitchen:
“Table 7 say the roast is superb”
“Everyone loves the lasagne”
“Lady with the big party wants the recipe for the duck sauce!”
Your three-minute check also presents guests with an opportunity to order or re-
order.
This may not fit in with the plans or the timing you have predetermined for your
station, but these orders must be taken, or dealt with, politely and promptly.
You may be the food waiter, but the three-minute check may well result in a drink
order being given. It is totally unacceptable for you to say “I’m sorry; I’m the food
waiter, not the drink waiter”.
You should take the order and pass it on to the appropriate person. If there is
some confusion on your part about exactly what the order is, let them know this
and they can follow it up.
Checking satisfaction with beverages
Commonly there are fewer complaints about drinks than there are
with meals.
Nonetheless, there can be occasions when drinks are less than
acceptable so you need to be alert to the need to keep an eye on
customers to identify when they have a problem with their drinks.
Common problems may relate to:
The beer or white wine is warm
The wrong mixed drink has been served – the ‘rum and coke’ is
actually ‘brandy and coke’
The wine tastes ‘off’.
In practice, the 3-minute check provides an opportunity for diners to complain
about beverages as well as the food but the monitoring of drinks needs to be more
frequent than just this one check.
Tips on checking customer satisfaction with drinks include:
Monitoring the non-verbal language of drinkers – being alert to facial expressions
that indicate something is wrong and being tuned in to customers who beckon
you to their table
Making eye contact with people when at or passing
their tables to encourage them to speak to you if
there is a problem
Making verbal statements. In some ways this is similar to the 3-minute check
concept, about their beverages, especially wine, such as “How’s the
Chardonnay?”

Offering additional food and beverage

Throughout the meal the opportunity arises to offer additional food
and beverages.
Selling additional items is what the employer expects you to do,
and providing these items can also meet customer expectations in
terms of service needs.
Offering and providing additional items that are not being sold is
part of the service provision that creates customer satisfaction
and meets expectations in terms of high levels of service delivery.
Additional items should be offered at appropriate times such as:
The three-minute check
When glasses are nearly empty
When bottles are nearly empty
When most bread or rolls on the table have all been consumed.
The service of additional items should be in accord with normal service practices.
There should not be a lesser standard of service simply because the items are
‘additional’.
Items may include the service of condiments and side dishes such as:
Tomato sauce
Tabasco sauce
Fish sauce
Soya sauce
Chilli
Mustards
Tartare sauce
More butter
More bread or rolls
Side salad
Bowl of fries
Onion rings
Rice.
Some additional equipment items that may need to be provided can include:
Extra cutlery – to replace items that guests may have dropped on the floor
Extra crockery
Extra glassware
More serviettes
A finger bowl
A scrap bowl – depending on the menu item being served.

Clearing tables
Used and unwanted items should be removed from tables throughout the meal.
It is never acceptable to allow used or unwanted items to build up on the table and
clear the table only at the end of the meal.
Removing items progressively throughout the meal provides expected customer
service, and maintain a clear ‘work surface’ to allow food and beverages to be
more easily placed on the table.
When guests place their knife and fork together in the centre of the plate this is the
usual sign that they have finished their meal.
Of course, not all customers will do this, so you must be aware of other signs. The
most obvious being an empty plate.
Before clearing any plates away, ask the customer if they
have finished to ensure the plate can actually be cleared
away. A simple question such as “May I take your plate,
madam?” or “Have you finished, sir?” is all that is
required.
Traditionally, with tables of up to eight people, all guests
should have finished their meal before the table is
cleared. This is to avoid some guests feeling they have to
rush to finish their meals just because others around
them may have already finished.
With tables of eight people or more, plates are traditionally cleared randomly as
the guests finish their meal.
Naturally all clearing of plates must be done in accordance with establishment
standards and practices, with minimal disruption to customers. If you are unsure
about what applies at your workplace, then ask your supervisor.
Steps to clearing a table
The following protocols commonly apply when clearing a table:
Try to start with the guest who has the most scraps left on their plate. This will act
as the base plate for clearing
Always clear from the right of the guest - the same side that you should have
served from
Pick up the first plate, complete with cutlery, with your right hand and transfer and
secure it in your left hand
Secure the end of the fork handle under your thumb
Slide the knife, cutting end first, under the fork to secure it and stop it from sliding
away
Moving clockwise around the table, clear the next guest’s plate. Make sure the left
hand is held back to avoid being too close to the customer, especially their
head and shoulders
Secure the second plate into position over the wrist, and scrape any food scraps
onto the base plate (plate positioning will be as previously described in the
Two-plate serving method)
Secure the knife by sliding it under the securing fork
Place the second fork parallel to the securing fork
Continue this procedure until all the plates and cutlery are cleared
for that particular course.
Remember
Clearing must be done at the appropriate time (see above for
guidelines) and with minimal disruption to the customers.
Clearing should be ‘part of the process’ and not an interruption
to it
Clear away all unwanted or unused cutlery when removing
matching course plates. If a guest has not used their main
course knife for instance, it must be cleared when the main
course plate is cleared
Clear away the side plate and the side knife when clearing away the main meal
plate. This is cleared from the guest’s left-hand side so as not to reach across
in front of the guest
Clear away anything that is unwanted or unused on the table at that stage
Clear away any condiments associated with the course that is being cleared. The
salt and pepper shakers, butter dish and bread basket should be cleared when
the main course items are being cleared. You may however, elect to clear
away breadboards or baskets as soon as bread has been consumed. Check
house practice and adhere to that
Clear away unused or dirty glassware as and when no longer required. Don’t let
them build up
Clear away all items in accordance with the establishment’s
standards and policies. This may include directions regarding
whether a tray should be used to carry these items to the
waiter’s stations, or whether a clothed service plate is to be
used, and whether or not items should be cleared to the
waiter’s station or directly to the kitchen or bar.

Presenting and processing accounts

Naturally at the end of the dining experience customers will be required to pay for
their food and beverage items.
This will be explained in more detail in Section 6 of this manual.

Thank and farewell customers courteously

All food and beverage guests should be thanked and farewelled courteously.
This applies to regulars and visitors, big-spenders and the customer who just
drinks a pot of beer or squash and eats an entrée.
We must give all drinkers and diners the respect they and their patronage
deserves: without these customers you don’t have a job!

The importance of the farewell

The farewelling of customers is an important part of the
service cycle and one that is arguably more important than
the greeting the customer receives because the farewell is
often the last thing they have to remember us by.
You should also bear in mind that many customers who
leave a hospitality venue, leave with nothing but have paid
money for that privilege!
To illustrate this, it means that most people leave a property after having slept
there, eaten there, drank there or after attending a function or entertainment
event. This is totally different to most retail situations where customers leave
having paid for an item they take with them and can use at home.
The point being then that the customers may have just spent a substantial amount
of money, and then leave with nothing to show for it, except perhaps a full
stomach. These facts underline the importance of a good farewell.
Farewelling guests
All guests should be farewelled in accordance with establishment standards and
policies.
Some establishments may require their staff to walk the customers to the entrance
and hold the door open, before thanking them and bidding them farewell.
Other establishments may require a more casual approach such as a smile, a
wave and a simple “Thanks very much” to the guests as they are departing.
It may be standard practice to wish them “Good day” or “Good night” and “We look
forward to seeing you again”, or some similar phrase.
Where appropriate you could also offer to call a taxi.
If it is raining, escorting guests to their car with an umbrella may be part of the
service offered. An alternative may be to offer a complimentary coffee while the
weather clears.
Whatever the standard or policy, guests should be acknowledged when they
leave. Their final
 Task Sheet 2.4-1

Title:

WORK PROJECT

Performance Objectives:
It is a requirement of this Unit you complete Work Projects as advised by your Trainer. You must submit
documentation, suitable evidence or other relevant proof of completion of the project to your Trainer by the
agreed date.
Supplies:

 Suitable evidence or other relevant proof of completion.

Equipment:

NONE

Steps/Procedure:
 10. Research and Identify
11. Guests request
12. How to provide

Assessment Mthod:

Use the Performance Criteria Checklist

Performance Criteria Checklist for

Task Sheet 2.4-1

Criteria YES NO

4.1 To fulfil the requirements of this Work Project you are asked to
research how to receive customer orders including:

Types of glassware, serviceware and cutlery suitable for menu

choice
Steps associated with adjusting the cover.

4.2. Research how to check product and/or brand preferences with

customer in a courteous manner, including:

How to identify personal preferences

Types of pour and call brands commonly used for a range of
alcoholic products.

4.3. Research how to provide clear and helpful recommendations or

information to customers on selection of food or drinks including:

Identify a range of food items and how to recommend them

 Identify a range of beverage items and how to recommend them
Food and Wine Combinations, based on an establishment’s food
and wine menu.

4.4. Research how to serve food and drink according to enterprise

requirements and personal hygiene standards, including:

Collecting food and beverage selections

Delivering items to the table
Serving food and beverage
Checking customer satisfaction
Offering additional food and beverage
Clearing tables
Presenting and processing accounts
Thank and farewell customers courteously.

INFORMATION SHEET 2.4-2

SERVE AND CLEAR FOOD AND DRINKS

1. Comply with personal hygiene standards

Introduction
Contamination is a term you will hear in all food outlets. This means that safe food
has become spoiled because of how it was handled, prepared or stored.

Follow hygiene procedures

Anybody who works with food or drinks must follow the highest possible personal
hygiene standards. This is one of the easiest and effective ways of making certain
that food or drink does not become contaminated by bacteria (germs), physical
objects (broken glass, band aid) or chemical hazards.
Ensure personal hygiene meets required standards at the beginning of and
during each shift
Personal hygiene plays an important part in creating a good public image, as well
as protecting the safety of our guests.
At all times, you must be aware that the human body harbours germs and
bacteria. Apart from this, you work closely with customers and other members of
staff. If you look crisp, clean and smart the customer will know that you carry that
pride through to the way the premises is kept. Listed below are ways to make sure
you meet the highest standards of personal hygiene:
Take daily showers
Wear clean clothes daily
Have clean and neat hair
Have short, clean finger nails
Clean your teeth regularly and ensure they are in good condition
Keep any open cuts or wounds covered while at work by using a
waterproof cover over a bandage
Do not smoke near food and beverage preparation areas
Wash hands on a regular basis.
Ensure hands are washed when required
Washing your hands on a regular basis is the most effective way to reduce
hygiene risks in the workplace. It is essential that staff wash their hands after
eating, smoking, handling garbage, handling a handkerchief or tissue or using the
bathroom.

Hand Washing Technique

1. Rinse hands under hot water. Wet all surfaces.

DO NOT USE food or beverage preparation sinks to wash hands.

2. Use an anti-bacterial liquid soap from a dispenser.

DO NOT USE a bar of soap as it can spread bacteria and re-contaminate hands.

3. Lather up your hands and scrub them palm to palm.

4. Interlace your fingers while you continue to rub your palms together.

5. Continue to lather your hands by rubbing your palms over the back of each hand.

6. Rub the tips of your fingers, on each hand, into your palms.

7. Scrub your thumbs well.

8. Clean your wrists.

9. Rinse your hands with hot water.

 Hand Washing Technique

10. Dry with paper towel or hot air dryer.

DO NOT USE cloth towel as it holds bacteria which can re-contaminate hands.

11. Use the paper towel to turn off the tap.

Ensure uniform is cleaned regularly and that protective clothing is worn as

required

Uniforms
Wearing a clean uniform is not only hygienic but also provides an
image of professionalism to the customer.
Wearing a clean uniform is a must for all staff and many outlets
supply and clean uniforms for staff. There is nothing more
distracting for the customer than seeing a staff member who not
only looks but smells unclean. If a staff member cannot keep
themselves and their uniform clean, it leads customers to believe
that food and beverage is also kept in an unclean and unhygienic
manner.
All aspects of your uniform must be given attention including hats,
jackets, shirts, blouses, socks, and shoes and any other uniform
requirements.
As a basic minimum requirement staff are required to wear a clean uniform for
each day of work.
Protective clothing
For any service staff involved in any aspect of food preparation a wide variety of
protective clothing is worn including hats, glasses, masks, hair nets, aprons, neck
scarves and gloves.
This protective clothing is designed and worn by staff for two key reasons:
Improve staff safety and reduce injury
Keep food and beverage clear from hygienic risks
Gloves
Gloves are commonly worn in most food preparation and service areas.
Use different coloured gloves in different areas. Do not move from the toilet
section to the kitchen or rooms using the same gloves.
Gloves used for cleaning specific areas are kept for that area only
Always wear gloves when cleaning to avoid spreading or catching disease.
Do not handle food and money with the same gloves.

2. Handle food according to food safety program

Introduction
In Section 3 of this manual a number of food safety practices were detailed. This
section will explore how to handle and dispose of used items in the appropriate
manner.
Dispose of leftover food according to hygiene regulations and enterprise
practice
Throughout the dining session and at the end of trade you may be required to
dispose of leftover food used during service.
Correctly disposing of these items helps to maintain food safety and the
operational effectiveness of the property
Whenever food handlers handle rubbish, it is a legal requirement that they wash
their hands properly before handling food or food items/utensils again.
Hygiene regulations
In terms the requirements of safe food handling no food or
beverages that are returned from a guest can be re-used.
They must all be thrown out.
Food that is left over in terms of portion controlled butters,
sugar etc. can be re-used providing the package has not
been damaged, it looks presentable and (for high risk
food) has not been stored in the Temperature Danger
Zone for longer than 4 hours.
Butters and dairy products must be stored under refrigeration at 5ºC or below.
Proprietary sauces in the bottle can also be re-used providing the bottle, neck and
cap are cleaned.
Salt and pepper in shakers can also be re-used.

Left over food

The kitchen will be responsible for dealing with left over food. That is, food that
has been displayed for sale but which has not been served.
It is perfectly legal to re-use left over food provided the appropriate safe food
handling practices are followed.
Your role may include returning these items, from bain maries or buffet tables, to
the kitchen for processing.
The basics in relation to dealing safely with left over foods are:
No high risk foods can be re-used if they have spent 4 hours or more in the
temperature Danger Zone (5ºC – 60ºC). High risk foods are foods that are high
in protein and include all meats, poultry, seafood and dairy products
Foods that are left over must be covered, labelled and refrigerated and kept
refrigerated until next required for service
Leftover food should be used first at the next service session – stock rotation is
important
Leftover food that is to be served hot should be re-heated prior to service to 75ºC
for one minute
Where any doubt exists about the safety of the food that is left over, it should be
discarded.
Enterprise requirements
Each property will have its own procedures and requirements for dealing with
leftovers and disposables.
Options include:
Throwing out all leftover food. Some properties have a standing rule
that requires all leftover food to be disposed of
Allowing staff to eat items that are left over. Some properties may allow
staff to take leftover food home with them but this should not be
expected. Check with your supervisor first
Requiring high cost items to be stored for later use but allowing low-
cost items to be thrown out. This may mean that meat dishes are
saved while vegetables are discarded
Separating disposables from food waste.

3. Maintain the workplace in a clean and tidy order

Introduction
Whilst the first and last sections of this manual focus on cleaning a food and
beverage outlet at the start and the end of service, it is important that any outlet
remains clean throughout service. Whist this may seem hard to achieve,
especially when times are busy and customers have many requests which must
be handled immediately, it is essential that dirty objects and areas are cleaned in
a timely manner.
This is not only important from a hygienic point of view, but also from a customer
service perspective.
Organizational policies and procedures will highlight the correct steps in cleaning
each outlet and explain how to keep your workplace free of clutter or conditions
that allow bacteria and vermin to thrive. Management and staff must:
Regularly clean and maintain the premises
Control pests and vermin
Implement a daily cleaning schedule
Maintain and clean equipment (making sure any equipment used for storing or
holding hot or cold food is kept at the required temperature)
Maintain food or beverage preparation and service areas at the highest standard
of hygiene
Follow correct food storage procedures
Follow correct garbage removal procedures
Follow your workplace ‘no smoking’ requirements
Do not smoke in food preparation and storage areas.
Cleaning
You may or may not be required to clean dishes or glasses that
have been used as part of the service process. There is a wide
variation between premises in this regard.
Some businesses will simply ask you to carry the used items
back to either the kitchen or bar and off-load them. Another
staff member will handle things from there.
Some premises will require you to off-load them and empty
glasses (of ice, slices of lemon, decorations, remaining liquid
etc.), and clear plates into a bin or waste disposal unit.
Other properties will require you to undertake the entire cleaning process for
crockery, cutlery, glassware etc.

Glasses and glassware

The basic procedure is to use a glass washing machine with the procedure being:
Empty glasses and other glass items of all contents
Load the glasses into a glass washing tray – they have to be
put in upside down
Wash the glasses in the machine when required or when the
trays are full. Use the wash cycle preferred by the
establishment
Take the glasses out of the machine and either allow to air
dry or hand-polish according to house requirements
Put the clean glassware in their nominated storage areas ready for use.
Points to note regarding the glass washing machine are:
The correct wash cycle is chosen – where options exist
No slices of lemon etc. are allowed to block up the plug hole in the glass washing
machine
The temperature of the water being used is a minimum of 70ºC
The machine is being supplied with the appropriate glass washing detergent,
appropriately diluted (where applicable).
Crockery and cutlery
Most premises use a dish washing machine to wash crockery and cutlery and
machine-specific training should be provided to you on the job.
The basic cleaning procedure is:
Remove visible food debris, for example, scrape the plates
Rinse with warm water to remove loose dirt
Wash with a detergent
Rinse again to remove the detergent and debris
Apply a sanitiser. Sanitisers are chemicals designed to kill
bacteria
Rinse to remove the sanitiser
Allow to air dry.
Air drying is the preferred option as it eliminates using a cloth to dry surfaces,
which may inadvertently introduce bacteria to the surface that has just been
cleaned and sanitised.
The procedure for washing eating utensils and dishes by machine is as follows:
Scrape and rinse items prior to stacking in trays. Use the right racks for the right
items
Wash for a minimum of 60 seconds at a temperature between 66°C and 71°C
Rinse for a minimum of 10 seconds at a temperature of at least 77°C.
In some circumstances there will be no dishwashing machine. This is common in
small businesses, and it is quite legal to use a double bowl sink providing certain
requirements are observed.
When using a double bowl sink to wash eating utensils and dishes:
One bowl must contain water at 45°C and detergent, for washing
One bowl must contain clean water at a minimum of 77°C for sanitising
Sanitising must involve soaking the items for a minimum of 3 minutes – it is not
acceptable to just run hot water over items to remove the suds
A thermometer must be on hand to check water temperature.
Items must once again be left to air dry, which means draining and leaving to dry
while hot. Tea towels must not be used.
Operators must make sure that detergents and sanitisers are diluted according to
manufacturer’s recommendations, and that all other manufacturer’s advice is
adhered to.
If you are not sure how to use the dishwasher where you work, or not sure about
what detergent to use for what job, or how much to dilute it – ask!
 COMPETENCY ASSESSMENT TOOL

Evidence Plan
Competency
standard:
FOOD & BEVERAGE SERVICES NC II
Unit of Provide a Link Between Kitchen and Service Area
competency:

Ways in which evidence will be collected:

Demonstration&
Observation & Questioning
[tick the column]

Third party Report

Portfolio

Written
The evidence must show that the trainee… Questioning
 The trainee must know how to deliver food items and cleaning
food service areas according to establishment standards.
 The trainee must know to communicate and interpersonal
skills according to establishment standards.
 The trainee must know the roles and responsibilities of the
food service team according to establishment standards.
 The trainee must know how hygienic and appropriate personal
presentation according to establishment standards.
 The trainee must know legislative on OH & S.

NOTE: *Critical aspects of competency

 Demonstration with Questioning Checklist

Trainee name:
Trainer name:
Qualification: FOOD & BEVERAGE SERVICES NC II
Unit of competency:
Date of assessment:
Time of assessment:
Instructions for demonstration
Given the necessary tools, the candidate will be able to demonstrate, Receiving and
Processing Reservations following standard procedures within 15 minutes.
to show if evidence
DEMONSTRATION is demonstrated

Yes No N/A
During the demonstration of skills, did the candidate:
 Demonstrated ability in communication skills according to
establishment standards and procedures.   

 Demonstrated ability plate carrying and clearing techniques in

accordance with establishment standards and procedures.   

 Demonstrated ability to establishment’s recycling requirements

standards and procedures.   

 Demonstrated ability in ordering and service procedures for

establishment’s standards and procedures.

 Demonstrated application of hygiene and safety principles

according to established standards and procedures.   

The candidate’s demonstration was:

Satisfactory  Not Satisfactory 

Demonstration with Oral Questioning Checklist

 WELCOME GUESTS AND TAKE FOOD & BEVERAGE ORDERS Yes No*
Questions

Liaise between kitchen and service areas

Relay information in a clear and concise manner using

1.1
appropriate communication techniques

1.2 Make requests to kitchen staff based on identified needs

Monitor and attend kitchen service points to ensure prompt pick

1.3
up of food

1.4 Check food in accordance with enterprise standards

Transfer food to the appropriate service points in accordance

1.5
with enterprise procedures

1.6 Advise appropriate colleagues on readiness of items for service

Identify additional items required from the kitchen by monitoring

1.7
services areas and consulting with other service colleagues

Clean and clear food service areas

Remove used items from service areas and safely transferred to

2.1
the appropriate location for cleaning

Handle food scraps in accordance with hygiene regulations and

2.2
enterprise procedures
 WELCOME GUESTS AND TAKE FOOD & BEVERAGE ORDERS Yes No*
Questions

Clean and store equipment in accordance with hygiene

2.3
regulations and enterprise procedures

Maintain effective relationships with colleagues

Meet needs and expectations of colleagues in accordance with

3.1 organisation standards, policies and procedures and within
acceptable time frames

Assist to resolve workplace conflict and manage difficulties to

3.2
achieve positive outcomes

Seek informal feedback to identify and implement improvements

3.3
to products, services, processes or outcomes for colleagues

Handle complaints positively, sensitively and politely in

3.4
consultation with the person/s making the complaint

Use non-discriminatory attitudes and language consistently

3.5
when interacting with staff and management

The trainee’s underpinning knowledge was:

Satisfactory o Not Satisfactory o

Feedback to trainee:

The trainee’s overall performance was:

Satisfactory o Not Satisfactory o

Assessor’s signature: Date:

THIRD PARTY REPORT

Candidate name:
Name of third party: Contact no.
Position:
Relationship with □ employer □ supervisor □ colleague □ other
candidate:
Please specify
________________________________________________
Please do not complete the form if you are a relative, close friend or
have a conflict of interest]
Dates the candidate worked with you From: To:

Competency Standards: FOOD AND BEVERAGE SERVICE NCII

Unit of Competency: WELCOME GUEST AND TAKE FOOD AND BEVERAGES

ORDERS
The candidate is being assessed against the competency standards for

We are seeking your support in the judgment of this candidate’s competence. Please answer these
questions honestly as a record of the candidate’s performance while working with you. Thank you for
your time.
Comments regarding candidate performance and experience
I can verify the candidate’s ability to: Yes No Not Comments to support my
sure
(tick the correct response] responses:
 Check the availability of all resources
required for training.
□ □ □
 Identify alternative resources for
contingency measures.
□ □ □
 Identify and arrange appropriate training
locations according to training needs.
□ □ □
 □ □ □
 □ □ □
Third party signature: Date:
Send to: