TECHNICALBID

TENDER NO:WRCC/2017-18/LT/09
TITLE: Design, Supply, Installation, Testing, Commissioning

and AMC of Roof Top Grid Connected Solar Photo Voltaic Page
1 of 62
Indian Oil (SPV) System (without Battery Backup), at Ratlam Terminal
(145 KWp) and Jabalpur Depot (70 KWp)
under MPSO.
INDIAN OIL CORPORATION LIMITED

(MARKETING DIVISION)
REGIONAL CONTRACT CELL
PLOT No.33, G- Block
Bandra Kurla Complex
Bandra (East)
Mumbai- 400 051
TENDER DOCUMENT
TENDER NO. WRCC/2017-18/LT/09
Subject: Design, Supply, Installation, Testing, Commissioning

and AMC of Roof Top Grid connected Solar Photo Voltaic
(SPV) System (without Battery Backup), at Ratlam Terminal
(145 KWp) and Jabalpur Depot (70 KWp) under MPSO.
2 of 62
under MPSO.
CONTENTS
SNO DESCRIPTION PAGE NO.
1 NIT 3
2 CHECK-LIST FOR EXECUTION OF CONTRACTUAL AGREEMENTS 11
3 INDEMNITY BOND UNDERTAKING A 12
4 INDEMNITY BOND UNDERTAKING B 15
5 DECLARATION 18
6 SCOPE OF WORKS & SPECIAL TERMS AND CONDITIONS 22
7 INSTRUCTIONS TO TENDERERS- PARTICULAR CONDITIONS OF CONTRACT 39
8 GENERAL TERMS AND CONDITIONS 50
9 PAYMENT SCHEDULE 54
10 UNDERTAKING BY TENDERERS ON PENAL ACTION 55
11 PAYMENTS TO VENDORS THROUGH ELECTRONIC MODE – FORMAT 56
12. PROFORMA OF DECLARATION OF BLACK LISTING / HOLIDAY LISTING 57
13. UNDERTAKING FROM TENDERERS 58
14. DECLARATION A, B, C AND D 59
15. BG_FORMAT_ EMD & SD ANN 1
16. DOS AND DON’TS & SAFETY PRACTICE TO BE FOLLOWED AT CONSTRUCTION SITE ANN2
17. ADDITIONAL CLAUSES OF GCC AS PER OISD & GCC ANN 3
18. QUALITY ASSURANCE PLANS ANN 4
19. APPROVED VENDOR LIST ANN 5
20. DETAILED SCOPE OF WORK & SPECIFICATION ANN 6
21. SINGLE LINE DIAGRAM & ROOF TOP AREA & LOCATION LAYOUT ANN 7
22. SPECIAL CONDITIONS OF CONTRACT ANN 8

3 of 62
under MPSO.
NOTICE INVITING e-TENDER - DETAILS (NIT)

SNO Description DETAILS
WRCC/2017-18/LT/09
1 Tender No.
Under Single Bid system
Design,Supply,Installation,Testing,Commissioning and AMC of

2 Name Of The Work Roof Top Grid Connected Solar Photo Voltaic (SPV) System
(without Battery Back up), at Ratlam Terminal (145 KWp) and
Jabalpur Depot (70 KWp) under Madhya Pradesh State Office.
3 Type Of Tender Electronic Bid under Single Bid System.
Cost of Tender
4 Nil
Documents/Tender Fee
Tender Documents to be downloaded from the e-
5 Downloading of Tenders. tendering portal https://iocletenders.gov.in free of cost
using digital signature and registered user ID.
a) Downloading of 29.05.2017 @ 11:00 HRS
Tender Documents starts
on.
b) Downloading of 12.06.2017 @ 11:00 HRS
Tender Documents
closes on.
6 Pre Bid Meeting 01.06.2017 @ 11:00 HRS
On Date 01.06.2017 @ 11:00 Hrs at WRO, (Contract Cell)

(Our Office Address)
Indian Oil Corporation Limited
(Marketing Division)
Regional Contract Cell, Western Regional Office
‘Indian Oil Bhavan’
Plot No. C-33, “G” Block
Mumbai- 400051
6.1 Pre Bid Meeting Venue
Any clarification sought by the tenderers regarding the tender
shall be addressed/clarified in the Pre Bid meeting. Hence,
Tenderers are advised to attend the Pre-Bid meeting at our
office (at address given in the NIT). Tenderers may please note
that the Pre Bid Minutes uploaded in the tender after Pre- Bid
meeting shall form a part of Tender Documents. Hence
tenderers shall have to accept all the Terms & Conditions of
the Pre-Bid Minutes for quoting their offer.
Note: This being a Limited Tender, Only Representatives

4 of 62
under MPSO.
of those parties to whom IOCL has sent this Tender

Enquiry will be permitted to attend the meeting. The
representatives coming for participating in the Pre- Bid
meeting should report with the Necessary Authorization
Letter( on letter head) issued by their respective Firms
7
DUE DATE AND TIME FOR
03.06.2017 @ 15:00 HRS
a) Submission of Tenders
Starts on
12.06.2017 @ 11:00 HRS
b) Submission of Tenders
closes on
13.06.2017 @ 11:00 HRS
8
Opening Of Tenders.
Rs. 1,80,000.00
Earnest Money Deposit
One Lakh Eighty Thousand Only
9 (Rs)
(BG/NEFT/ RTGS)
EMD Fee :
a. Online Mode: EMD Fee has to be submitted by

online through E Tender Portal only.
b. Bank Guarantee (BG) ( For tender having value of
EMD 1 Lakh or above)
c. Apart from above mentioned mode no other mode
of EMD fee payment accepted and the bid will be
rejected.
MODE OF PAYMENT OF In case of BG:

10
EMD
In case of Bank Guarantee (BG), bidder will upload
scanned copy of BG as exemption document on
or before due date of submission. Original BG shall be
sent by the bidders / bank to Tender Issuing
Authority as mentioned in the tender. Original BG
should reach to Tender Issuing Authority on or before
due date of opening of technical bids.
Note: Original BG received should match with the copy

uploaded in the portal for consideration or else bid
5 of 62
under MPSO.
will be treated as without EMD.
2. EMD Fee Exemption Categories:
Central / State Public Sector Undertakings and

JVs of IOCL and as per MSME Act 2006 (or
Erstwhile NSIC Registered Parties) are exempted
from payment of Earnest Money Deposit.
Also as per MSEs Order, 2012, MSEs registered

with any of the following are exempted from
payment of Earnest Money Deposit.
1. District Industries Centres (DIC)

2. Khadi and Village Industries Commission (KVIC)
3. Khadi and Village Industries Board
4. Coir Board
5. National Small Industries Corporation (NSIC)
6. Directorate of Handicraft and Handloom
7. Udyog Aadhar Memorandum (UAM)
8. Any other body specified by Ministry of MSME
Above such parties shall have to upload the scanned

copy of the valid (valid as on close date / bid
submission end date of the tender) certificate of
registration with any of the above agencies along with
the bid at appropriate place.
Parties who have applied for registration or renewal of
registration with any of the above agencies / bodies,
but have not obtained the valid certificate as on close
date of the tender, are not eligible for exemption of
EMD.
No. of Contractors
11 ONE
required
Rs.1,76,01,893.00(Excluding Service Tax.
and Rs 1,79,57,157.00 ( Including Service Tax)
The Service Tax shall be paid extra as per actual and
12
as per law in vogue for the applicable items of SOR).
Estimated Value of Work
Service Tax considered for Installation component is
40 % on 15 % component i.e. 6 %. Service Tax
considered for AMC component is 15 %.
6 of 62
under MPSO.
The SOR rates are inclusive of all Taxes, duties and

levies except service tax. The service tax shall be paid
extra for the applicable Items of SOR as per the law in
vogue.
The rates for supply items are inclusive of all taxes,
Service Tax/Income
duties and levies and service tax shall not be paid for
tax/Works contract tax/
13 the same.
sales Tax/VAT/Excise
While processing the Bills of the contractors applicable
Duty or any other Taxes
taxes (Income tax (TDS) /Works Contract Tax etc) shall
be deducted at source as per prevailing rules. The
parties must quote rates inclusive of all taxes, duties
and levies except service Tax which shall be paid extra
for applicable items of SOR.
For Ratlam Terminal.

5 Months from the date of commencement.
For Jabalpur Depot
5 Months from the date of commencement.
Note: The date of commencement shall be taken as the
10 th day from the date of Work Order or the actual
date of handing over of site whichever is earlier.
14 Completion Time In case of delay in completion of work applicable price
adjustment amount shall be recovered from the
Contractors Bills/ Payments as per Tender conditions.
Note : A single work order shall be placed for both the
locations . However For the purpose of computation of
price adjustment amount, in case of delay in completion
of work, each location shall be treated as a separate
entity.
The rates shall remain valid up to 120 days from the
15 Validity of Offer
date of opening of the tender.
16. The Tender Bid documents to be submitted though online only.
17. Tenderers are advised to go through the tender documents carefully, make
necessary site visits, enquiries with vendors/ suppliers, completely understand
the scope of work, site conditions / location requirements, statutory
requirements/regulations and logistics of the area, etc., before submission of
the bid.
7 of 62
under MPSO.
18. The Bids will be opened on the due date & time in our office. IOCL does not
undertake any responsibility if the bidders are unable to submit their bids due
to any reason whatsoever or otherwise and no claims shall be entertained.
19. SUBMISSION OF TENDERS:

Tender documents, scanned copy of EMD and other supporting documents,
digitally signed, including Rate Schedule (BOQ) have to be submitted online
only. However Original EMD (IN CASE OF BG) is to be submitted offline. IOCL
will not be responsible for in any way for failure on the part of bidder to
upload/submit the tender documents.
(In case of non-receipt of Online EMD/ original EMD (BG) /online exemption
supporting documents on or before the due date & time of submission, the
tender shall not be considered and tender shall be rejected).
Parties claiming EMD exemption (NSIC/ MSME) etc have to submit details on
line.
Original EMD instrument (in case of BG) must be dropped in tender box kept at
the following address by the tenderer or though courier / postal on or before
due date and time of the tender submission mentioned above:
Indian Oil Corporation Limited, Regional Contract Cell, RCC tender box kept at
Ground Floor, Plot No.33 C, ‘G’ Block, Bandra Kurla Complex, MUMBAI - 400058
Contact Person:
Manager (Contracts),
Indian Oil Corporation Limited,
Marketing Division, Regional Contract Cell,
Plot No.C33, ‘G’ Block, Bandra Kurla Complex,
MUMBAI - 400051
Tel 022-26722514
All The Tender Documents and Rate Schedule (BOQ) have to be submitted
online only. Rates/ SOR /BOQ should not be submitted in a sealed envelope.
Indian Oil shall not be responsible in any way for failure on the part of the
bidder to follow the instructions. It is advised that the bidder uploads small
sized documents (preferably up to 10 MB) at a time to facilitate easy uploading
into e-tendering site. Indian Oil does not take any responsibility in case of
failure of the bidder to upload the documents within specified time of tender
submission.
20. Bid along with all the copies of documents should be submitted in the electronic form
only (Except for BG which shall be submitted in physical form) through Indian Oil e-
tendering system. Before the bid is uploaded, the bid comprising of all attached
documents should be digitally signed using digital signatures issued by an approved
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under MPSO.
Certifying Authority (CA) in accordance with the Indian IT Act 2000. The bidder should
go through the detailed instructions available in the homepage of the portal for
enrolment and online bid submission process.
21. Bidders are advised in their own interest to ensure that bids are uploaded in e-
Procurement system well before the closing date and time of bid. Vendors / Bidders
must use any computer having Windows XP versions or higher operating System and an
Internet web browser version Internet explorer V8.0 or higher recommended.
22. Tender shall be opened in our office at the specified date and time mentioned in the
Tender document. If the tenderers wish to participate in the tender opening, they may
be present at our WRO-Mumbai on due date & time.
23. The tenderer should read the entire tender document carefully and upload the same
on the e-tendering portal duly digitally signed in token of having read, understood and
accepted the conditions. Any terms and conditions attached / printed by the tenderer
on his offer will not be binding on the Corporation. Violation of any of the relevant
conditions of or non- conformity to the formats will disqualify the tender.
24. The tenderer shall fill in their quotation in the attached format (Schedules of Rates)
and in no other form. The contract tender documents shall form part of the contract
and the tender should study the same thoroughly. Claim for non receipt of any
documents not made in advance of the due date will not be entertained.
25. VALIDITY:
The rates shall remain valid up for 120 days from date of opening of the Tender
document. The accepted rate (i.e. the rate finalised with the successful Tenderer,
with or without negotiations) shall remain valid throughout the entire period of
Contract once the Letter Of Acceptance (LOA) / Work Order is placed on the
successful tenderer.
26. Escalation shall not be considered and paid for this Tender / Contract.
27. PROCEDURE FOR SELECTION OF CONTRACTOR:
 Tenderers are required to quote their Percentage rate {(+) 0R (-)} given in the relevant
columns in the Price Bid in Figures only. In case the bidder wants to quote the rate AT
PAR of our estimated cost, the bidder shall write “0” (Zero) on the space provided in
the price bid. After quoting the prices by the tenderer, the final quoted value will
automatically get generated in the price bid both in the figures & words. Hence, all
tenderer are required to quote strictly as per the format attached. Comparative
statement of qualified Tenderers will be prepared and they will be arranged from
lowest bidder to highest bidder i.e. in the ascending order of their percentage quoted.
The lowest acceptable percentage shall be arrived at, by following the company’s
policy on bid comparison.
9 of 62
under MPSO.
 In case of tie between two or more bidders at L-1 position, all the L1 bidders shall be
asked to submit discount bid in terms of percentage discount over previous quoted
amount in a sealed envelope. The sealed envelope shall be jointly opened by two IOCL
officers and the L-1 bidders can witness opening of the covers if they so desire.
 In case there is a tie again, the tenderer who is having higher Annual Turnover (upto
three decimal points) during any of the following three financial years (2013-14, 2014-
15 & 2015-16) shall be considered as L-1 Bidder.
The documents required to be submitted towards proof of the Annual Turn

Over are Audited Profit & Loss A/c and Balance Sheet for the respective
Financial years ending 31.03.2014/31.03.2015/31.03.2016,duly certified by
registered Chartered Accountant. These documents need not be submitted
(uploaded) along with the Tender.
However these have to be submitted only in specific case of a TIE among L-1
bidders (in case of more than 1 party quotes the same rate), IOCL shall
specifically ask for submission of copies of the subject documents and
production of the original documents for Verification.
 The tender will be awarded to the L1 party, with or without negotiations, as per
Corporations’ Policy.
Negotiations will not be conducted as a matter of routine; however IOCL

reserves the right to conduct negotiation with the L1 party.
 The decision of IOCL to accept or reject any Tender shall be final. In this regard, no
correspondence shall be entertained by IOCL.
28. Successful tenderers are required to provide us CENVATABLE/VATABLE invoice

wherever the bill under this contract is raised inclusive of service tax and VAT
respectively, showing the element of service tax or VAT as the case may be
separately in the invoice by back working the total bill amount.
29. Successful Tenderer not having TIN of the State in which the work is to be
carried out shall have to obtain the TIN within a specified period of 6 weeks
from the date of work order. No payment shall be released till such time TIN is
obtained by the parties and copy of certificate containing TIN is submitted to
us. In case of failure to obtain the TIN as above, the work order/contract shall
be liable for cancellation; in addition the party shall not be considered for
future tenders of the same state.
30. Successful Tenderer not having Service Tax registration shall have to obtain the
Service Tax registration within a specified period of 6 weeks from the date of
10 of 62
under MPSO.
work order. No payment shall be released till such time Service Tax registration
is obtained by the parties and copy of certificate containing Service Tax
registration is submitted to us. In case of failure to obtain the Service Tax
registration as above, the work order/contract shall be liable for
cancellation,in addition the party shall not be considered for future tenders of
the same state.
31. Corrigendum, if any, for the subject tender shall be published in the e-tender
portal (https://iocletenders.gov.in) only. Hence, tenderers are advised to visit
the portal regularly to keep themselves updated.
32. After Introduction of GST in future during the currency of the above Contract /
Tender, provisions of GST act will be applicable. In impending new tax regime,
contractors/ tenderers / vendors should comply with registration and other
requirements under the new laws. Accordingly, contractors/tenderers/vendors
will have to provide tax invoice in line.With provisions of GST Act giving
bifurcation of all taxes included in the price.
33. JURISDICTION. Legal Dispute if any, arising during the evaluation of the
Tender shall be within the jurisdiction of local courts situated at Mumbai and
after placement of LOA ( Letter of acceptance) the jurisdiction of the local
courts at Bhopal shall be applicable.
NOTE:
1) Tenders without valid requisite EMD will be summarily rejected.
2) Bids in physical form will not be acceptable. Bidder(S) are advised to quote
strictly as per terms and conditions of the tender documents for e-bidding
through IOCL E- tender portal https://iocletenders.gov.in.
3) IOCL reserves the right of cancellation of the Tender without assigning any
reasons
Thanking You.
Yours Faithfully
For Indian Oil Corporation Limited
DY. General Manager (Contracts)
Western Regional Office, Mumbai.
11 of 62
under MPSO.
CHECK-LIST FOR EXECUTION OF CONTRACTUAL AGREEMENTS
All tenderers shall sign and stamp all pages of the Documents, Form of Contract and General
Conditions of Contract. Successful tenderer shall execute the following in the prescribed
format of required value and submit the same to IOCL for execution. These documents shall
form part of the Contract Agreements.
SNO DESCRIPTION DETAILS

Form of Contract cum General
1 As specified under relevant heading
Conditions of Contract
2 Indemnity Bond Undertaking A -Do-
3 Indemnity Bond Undertaking B -Do-
4 Declarations -Do-
5 Declaration A, B, C and D -Do-
Note:
1. The Agreements are to be affixed with Non Judicial Special Adhesive Stamp of
appropriate Value and executed by the contractor.
2. The requisite stamp should be purchased in Bhopal or in the State of Madhya
Pradesh only for the value as per the rules of Government of Madhya Pradesh.
12 of 62
under MPSO.
(Special Adhesive non-judicial stamp of appropriate value to be affixed)/
INDEMNITY BOND UNDERTAKING ‘A’
From:
M/s.-----------------------------------------------------------------------------------------------------------
(Contractors)
To.
M/S. INDIAN OIL CORPORATION LIMITED
Sub: (1) Work Order No. __________________________, dt. ----------------------------------
(2) Agreement No. __________________________, dt. ------------------------------------
THIS INDEMNITY BOND / UNDERTAKING executed at ------------------------------------------------

this ------------------------ day of --------------------------- 20__ by M/s ---------------------------------
-------------------------------------------------- hereinafter called the "Contractors" (which
expression shall mean and include if the context so admits, the partners or partner for the
time being of the Firm and their or his respective heirs, executors and administrators; its
successors and assigns in law) in favour of INDIAN OIL CORPORATION LIMITED a Company
incorporated under the Companies Act I of 1956 and having its Registered Office at G-9, Ali
Yavar Jung Marg, Bandra (East), Mumbai 400 051, herein after called "the Corporation" (which
expression shall include its successors and assigns in law).
WHEREAS the Corporation, desirous of having executed certain work specified in the work
order No.___________________________________________ dated____________ issued by the
Corporation on the Contractors, has caused drawings, specifications and bill of quantity
showing and describing the work to be done prepared and the same have been signed by or on
behalf of the parties hereto
AND WHEREAS the Contractors have agreed with the Corporation to execute and perform the
said work specified in the said Work Order upon certain terms and conditions provided in the
Agreement executed between the Contractors and the Corporation and also contained in the
General Conditions of contract attached thereto AND WHEREAS the Contractors are bound by
law lo comply with the provisions of various Labour Laws like Minimum Wages Act 1948, Equal
Remuneration Act 1976, Inter-State Migrant Workmen (Regulation of Employment and
Conditions of Service) Act 1979, Contract labour (Regulation and Abolition) Act 1970,
Workmen's Compensation Act 1923, Employees State Insurance Act as also the Provident Fund
Act providing for Provident Fund Scheme for labourers engaged by the Contractors but in the
event of violation of the provisions of various amenities and facilities to the workers under
the different labour laws, not only the Contractors but also the Corporation as the principal
employer becomes liable for the acts of omission and commission by the Contractors.
IT IS THEREFORE THE INTENT OF THIS INDEMNITY BOND UNDERTAKING BY THE CONTRACTORS

to indemnify and keep indemnified the Corporation as stated hereinafter.
1. The Contractors hereby undertake to furnish a certificate with regard to the number
13 of 62
under MPSO.
of labourers employed by them in the Corporation in other organisation throughout the

country to the Location in-charge of the Corporation where the work is undertaken by
the Con tractors.
2. The Contractors hereby confirm and state that they are duly registered under Contract
Labour (Regulation and Abolition) Act 1979 as amended from time to time and that
they undertake to furnish a certified copy of the requisite Licence obtained by the
Contractors from the competent authority to the Corporation's representative.
3. The Contractors hereby undertake to keep proper record of attendance of his

labourers and will give opportunity to the officers of the Corporation to supervise the
same and confer upon the Corporation's representative the right to countersign the
said register. The Contractors shall provide a copy of pay sheets to the Location in-
charge of the Corporation nominated by the Corporation for supervision of the
payment of wages made to the labourers by the Contractor and also confer the right
on the Corporation's representative to supervise the payment of wages to the
labourers on the spot whenever required by the Corporation.
4. The Contractors state that they are fully aware of the provisions of the Provident Fund
Act, particularly with regard to the enrolment of labourers as a member of Provident
Fund. The Contractors further confirm that they are aware of the provisions and that
they are obliged to recover Provident Fund contribution from the eligible labourers
engaged by them and after adding their own contribution, remit the same to RPFC.
The contractors state and confirm that they are fully aware of their obligation to
remit the said amounts on account of Provident Fund to the RPFC within the
prescribed period and that they have obtained a separate code number from the
Regional Provident Fund Commissioner which is bearing Sanction No.__________ dated
__________from RPFC.
5. The Contractors will afford all opportunities to the officers of the Corporation
whenever required to verify that the Provident Fund is actually deducted by the
Contractors from the wages of the labourers and the same together with the
Contractors' contribution has been duly remitted by the Contractors to the concerned
P.F. Commissioners. The Contractors also undertake to provide photocopy of the
receipt issued by the concerned P.F. Commissioner for having received the P.F.
contribution from the Contractors.
6. In the event the Location in-charge of the Corporation is not satisfied about the
payment of wages made and the recovery of P.F. etc. from the labourers employed by
the Contractors, the Contractors hereby agree and authorised the Corporation to
withhold the payment of their bills till the contractors complete all their obligations.
7. Notwithstanding the provisions contained in clause 6 above, the Contractors hereby

undertake and authorised the Corporation to recover dues payable by the Contractors
to the labourers employed by them as also amounts on account of P.F. contributions
14 of 62
under MPSO.
(including the Contractors’ contribution) as also all losses, damages, costs, charges,
expenses, penalties from their bills and other dues including the security amounts.
8. The Contractors hereby agree, confirm and declare that they have fully complied and
will comply with the provisions of various labour laws, particularly those referred to
here in above and that no violation of the provisions of various amenities and facilities
to the workers under different laws has been done by them and in the event of any
past or future violation of the various labour laws, the contractors shall indemnify and
keep the Corporation duly indemnified against all losses, damages, costs, charges,
expenses, penalties, suits or proceedings which the Corporation may incur, suffer or
be put to.
9. The contractors hereby agree that the aforesaid indemnity undertakings are in
addition to and not in substitution of the terms and conditions contained in the tender
documents and the work order and also the Agreement executed by the Contractors
with the Corporation.
10. The Contractors hereby confirm, agree and record that these terms of undertaking and
indemnity shall be irrevocable and unconditional and shall be binding on their heirs,
executors, administrators and legal representatives and shall ensure for the
Corporation’s benefit and for the benefit of its successors and assigns.
11. That all questions, issues, disputes and differences between the contractor and the
Corporation arising under this indemnity bond undertaking shall be referred to
arbitration in the same meaning as indicated in the contract executed between the
contractors and the Corporation.
Yours faithfully,
Date
Contractor’s Name and Signature
Witness
(1) (Full Address)
(2) (Full Address)

15 of 62
under MPSO.
INDEMNITY BOND UNDERTAKING ‘B’
(To be executed if Applicable on obtaining Work Order)
From:
M/s.-----------------------------------------------------------------------------------------------------------
(Contractors)
To.
M/S. INDIAN OIL CORPORATION LIMITED
Sub: (1) Work Order No. __________________________, dt. ----------------------------------
(2) Agreement No. __________________________, dt. ------------------------------------
THIS INDEMNITY BOND / UNDERTAKING executed at ------------------------------------------------

this ------------------------ day of --------------------------- 20__ by M/s ---------------------------------
-------------------------------------------------- hereinafter called the "Contractors" (which
expression shall mean and include if the context so admits, the partners or partner for the
time being of the Firm and their or his respective heirs, executors and administrators; its
successors and assigns in law) in favour of INDIAN OIL CORPORATION LIMITED a Company
incorporated under the Companies Act I of 1956 and having its Registered Office at G-9, Ali
Yavar Jung Marg, Bandra (East), Mumbai 400 051, herein after called "the Corporation" (which
expression shall include its successors and assigns in law).
WHEREAS the Corporation, desirous of having executed certain work specified in the work
order No.___________________________________________ dated____________ issued by the
Corporation on the Contractors, has caused drawings, specifications and bill of quantity
showing and describing the work to be done prepared and the same have been signed by or on
behalf of the parties hereto AND WHEREAS the Contractors have agreed with the Corporation
to execute and perform the said work specified in the said Work Order upon certain terms and
conditions provided in the Agreement executed between the Contractors and the Corporation
and also contained in the General Conditions of Contract attached thereto.
AND WHERE the Contractors are bound by law to comply with the provisions of various Labour
Laws like State Migrant Workmen (Regulation of Employment and Conditions of Service) Act
1979, Contract Labour (Regulation and Abolition) Act 1970, Workmens Compensation Act
1923, Employees State Insurance Act as also the Provident Fund Act by the Contractors but in
the event of violation of the provisions of various amenities and facilities to the workers
under the different labour laws, not only the Contractors but also the Corporation as the
principal employer becomes liable for the acts of omissions and commission by the
Contractors.
16 of 62
under MPSO.
IT IS THEREFORE THE INTENT OF THIS INDEMNITY BOND UNDERTAKING BY THE CONTRACTORS

to indemnify and keep indemnified the Corporation as stated hereinafter:
1. The Contractors hereby undertake to furnish a certificate with regard to the

number of labourers employed by them in Corporation / in other organisation
throughout the country to the Location In charge of the Corporation where the
work is undertaken by the Contractors.
2. The Contractors hereby confirm and state that they are duly registered under
Contract Labour (Regulation and Abolition) Act 1970 as amended from time to time
and that they undertake to furnish a certified copy of the requisite Licence
obtained by the Contractors from the competent authority to the Corporation’s
representative.
3. The Contractors hereby undertake to keep proper record of attendance of his

labourers and will give opportunity to the officers of the Corporation to supervise
the same and confer upon the Corporation’s representative the right to
countersign the said register if so required by the Corporation. The Contractor
shall provide a copy of the pay sheets to the Location In charge of the Corporation
nominated by the Corporation for supervision of the payment of wages made to the
labourers by the contractors and also confer the right on the Corporation for
supervision of the payment of wages made to the labourers by the Contractors and
also confer the right on the Corporation’s representative to supervise the payment
of wages to the labourers on the spot whenever required by the Corporation.
4. The Contractors state that they are fully aware of the provisions of the Provident
Fund Act, and the rules made thereunder. The Contractors hereby confirm that
the said act and the rules made thereunder are not applicable to them since they
have not employed labourers exceeding __________ at any time and that the
labourers so far employed were also not on continuous basis. The Contractors
further confirm in this regard that no worker employed by them is in service for
circumstances none of the workers employed by them is eligible for PF benefits
under the said Act. The Contractors therefore state that they are exempted from
the purview of the said Act and the rules made thereunder and they are therefore
not required to obtain a separate Code Number from the Regional Provident Fund
Commissioner.
5. The Contractors hereby undertake and agree that in event of any claim on account
of PF liabilities arising in future, they shall keep the Corporation duly indemnified
against all losses, damages, charges, expenses, penalties, suits or proceedings
which the Corporation may incur, suffer or be put to on that account.
6. The Contractor hereby agree, confirm and declare that they have fully complied
and will comply with the provisions of various labour laws, particularly those
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referred to herein above and that no violation of the provisions of various

amenities and facilities to the workers under different laws has been done by them
and in the events of any past or future violation of the various labour laws the
contractors shall indemnify and keep the Corporation duly indemnified against all
losses, damages, costs, expenses, penalties, suits or proceedings which the
Corporation may incur, suffer or be put to.
7. The Contractor hereby agree that the aforesaid indemnity undertaking are in
addition to and not in substitution of the terms and conditions contained in the
tender documents and the work order and also the Agreement executed by the
Contractors with the Corporation.
8. The Contractors hereby confirm, agree and record that these terms of undertaking
and indemnity shall be irrevocable and unconditional and shall be binding on their
heirs, executors, administrators, and legal representative and shall ensure for the
Corporation’s benefit and for the benefit of its successors and assigns.
9. That all question, disputes and differences between the Contractor and the
Corporation arising under the bond / undertaking shall be referred to arbitration in
the same manner as indicated in the Contract dated ________________ executed
between the Contractors and the Corporation.
Yours faithfully,
Date
Contractor’s Name and Signature
Witness
(1) (Full Address)
(2) (Full Address)

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under MPSO.
DECLARATION
Sub. : Contract / Work Order No. ---------------------------------------- dated -----------------------
1. We the Contractors hereby agree, undertake to faithfully observe and comply with the
following during the performance of the contract.
2. We shall
a) Deploy trained and competent employees who are physically fit and are not suffering
from any chronic or contagious diseases.
b) Be responsible for and arrange and bear costs of such equipments, cleaning materials,
uniforms and other paraphernalia necessary to render effectively the services required
by the Corporation.
c) Be responsible and liable for payment of salaries, wages and other legal dues of our
employees for the purpose of rendering the services required by the Corporation under
the above contract and shall maintain proper books of account, records and
documents. We shall however as the employer, have the exclusive right to terminate
the services of any of our employees and to substitute any person instead.
d) Comply in all respects with the provisions of all statutes, rules and regulations
applicable to us and / or to our employees and in particular we shall obtain the
requisite licence under the Contract Labour (Regulation and Abolition) Act 1970 and
the rules made there under.
e) Ensure that our employees while on the premises of the Corporation or while carrying
out their obligations under the contract, observe the standards of cleanliness,
decorum, safety and general discipline laid down by the Corporation or its authorised
agents and the Corporation shall be the sole judge as to whether or not we and/or our
employees have observed the same.
f) Personally and exclusively employ sufficient supervisory personnel exclusively to

supervise the work of our employees so as to ensure that the services rendered under
this contract are carried out to the satisfaction of the Corporation.
g) Ensure that our employees will not enter or remain on the Corporation's premises
unless absolutely necessary for fulfilling our obligations under the contract.
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under MPSO.
h) Not do or suffer to be done in or about the premises of the Corporation anything

whatsoever which in the opinion of the Corporation may be or become a nuisance or
annoyance or danger or which may adversely affect the properly, reputation or
interest of the Corporation.
i) Not do or suffer to be done in or about the premises of the Corporation anything

whereby any policy of insurance taken out by the Corporation against loss or damage
by fire or otherwise may become void or voidable.
j) Be liable for and make good any damage caused to the Corporation's properties or
premises or any part thereof or to any fixtures or fittings thereof or therein by any
act, omission, default or negligence on our part or on the part of our employees or our
agents.
k) Indemnify and keep indemnified the Corporation, its officers and employees from and
against all claims, demands, actions, suits and proceedings, whatsoever that may be
brought or made against the Corporation by or on behalf of any person, body,
authority whomsoever and whatsoever and all duties, penalties, levies, taxes, losses,
damages, costs, charges and expenses and all oilier liabilities of whatsoever nature
which the Corporation may now or hereinafter be liable to pay, incur or sustain by
virtue of or as a result of the performance or non-performance or observance or non-
observance by us of any of the terms and conditions of the contract. Without
prejudice to the Corporation's other rights, the Corporation will be entitled to deduct
from any compensation or other dues payable to us, the amount payable by the
Corporation as a consequence of any such claims, demands, costs, charges and
expenses. The Corporation shall not be responsible for death, injury or accidents to
our employees which may. arise out of or in the course of their duties on or about the
Corporation's property and premises and in the event that the Corporation is made
liable to pay any damages or compensation in respect of such employees, we hereby
agree to pay to the Corporation such damages or compensation upon demand. The
Corporation shall also not be responsible or liable for any theft, loss, damage or
destruction of any property that belongs to us or our employees lying in the
Corporation's premises from any cause whatsoever.
3. It is hereby declared that we are, for the purposes of this contract independent
contractors and all persons employed or engaged by us in connection with our
obligations under the contract shall be our employees and not of the Corporation.
4. On the expiration of the contract or any earlier termination thereof, we shall

forthwith remove our employees who are on the Corporation's premises or any part
thereof failing which, our employees, agents, servants etc. shall be deemed to be
trespassers and on their failure to leave the Corporation’s premises, the Corporation
shall be entitled to remove all persons concerned (if necessary by use of force) from
the Corporation's premises and also to prevent them (if necessary by use of force)
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from entering upon the Corporation's premises.
5. We hereby undertake and declare that, in the event the workmen/employees/persons

engaged by us ("the contractors' employees") to carry out the purposes hereof,
attempt to claim employment with the Corporation or attempt to be declared as
employees of the Corporation or attempt to become so placed, then in all such cases,
we shall assist the Corporation in defending all such attempts of the Contractor's
employees AND we shall bear and pay solely and absolutely all costs, charges and
expenses including legal charges incurred or which may be incurred in defending all
such attempts and in any appeal or appeals filed by the Corporation therein or relating
thereto AND we hereby indemnify for ever the Corporation against all such costs,
charges and expenses including legal charges and against all and any loss, expense or
damages, whether recurring or not, financial or otherwise, caused to or incurred by
the Corporation, as a result of such attempt by the Contractors' employees.
6. It is hereby agreed that the Corporation shall be entitled to set off any debt or sum
payable by us either directly or as a result of vicarious liability to the Corporation
against any monies payable or due from the Corporation to us or against any monies
lying or remaining with the Corporation and belonging to us or any of our partners or
directors.
Contractor’s Signature or Authorised Attorney To be witnessed by Notary or by an

official of IOC Ltd.
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under MPSO.
DECLARATION
We confirm that we have quoted/accepted the rates in this tender/in this work order
considering the
1. Form of Contract cum General Conditions of Contract
2. Special terms and conditions.
3. Notice Inviting Tender Details
4. Important Guidelines to Tenderers / Special Instructions to Tenderers / Additional

Instructions to Tenderers
5. Particular Conditions of Contract / General Terms and Conditions
6. Specifications of Civil Works, Drawings, List of Approved Makes, Applicable IS / BIS

Codes.
We agree to all the conditions mentioned in these documents.
PLACE : SIGNATURE OF THE CONTRACTOR / HIS/HER

AUTHORISED REPRESENTATIVE
DATE : NAME & ADDRESS
SEAL : TELEPHONE NOS.

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under MPSO.
SCOPE OF WORK , APPROVED MAKES, SPECIFICATIONS & SPECIAL TERMS AND

CONDITIONS
PART – A: SCOPE OF WORK
The following jobs have to be executed simultaneously along with any other works as required for
completion of the entire work as directed by the site in charge:
Provision of Grid connected roof top Solar Photo Voltaic Plant for Ratlam Terminal (145 KWp) &
Jabalpur Depot (70 KWp).
The brief Scope of Work shall be as mentioned hereinafter but not limited to the following:
2.1 Part-A - Engineering, Procurement and Construction (EPC):
Design, Engineering, Manufacturing, Supply, Packing and Forwarding, Transportation, Unloading,

Storage, Installation, testing and commissioning of Solar Photovoltaic Plants of above mentioned
capacity at Ratlam Termianl & Jabalpur Depot on LSTK ( Lumpsum Turnkey) mode i.e providing end to
end solution for Solar Plant.
Note:
(1)In Ratlam Terminal the SPVs are to be installed in various identified buildings (appx 8 Nos) of the
Location Having appx 2000 Sqm of Roof Top area.
(2) In Jabalpur Depot,the SPVs are to be installed in various identified buildings (appx 6 Nos) of the
Location having appx 960 SQM Sqm of Roof Top area.
Subsequent Operation & Maintenance of the plant free of cost inclusive of all necessary spares and
services for a period of one year (defect Liability period) from the date of successful project
commissioning.
2.2 Part-B - Operation and maintenance services ( Comprehensive AMC with spares)
Operation and maintenance of plant for a period of 4 years after completion of the defect liability
period.
3.0 Completion Period: As mentioned in NIT.
The works are to be executed as per the detailed IOCL specifications and as per the instructions of the
Site Engineer. In addition to the above, the tenderer to note the following:
a. The work is to be executed in a running (Operating) location and the contractor shall execute
the work without hampering the day to day operation of the location. Also before execution of
work successful contractor have to obtain necessary ENTRY PASS/ PERMIT FROM the Location.
For this purpose based on the requirement of the location, the contractor has to arrange
necessary documents (Such as police verification of labours, ID cards of Labours issued by
Statutory Authority) No separate/extra time shall be provided for the above mentioned
activity.
b. Contractor should make adequate arrangements for carrying out the work from 08:30 hrs till
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17:00 hrs on every working day and if required work execution is also to be carried ou on
Sundays/Holidays also. Contractor should also be prepared to work extended hours on
weekdays, if permission is given by the location. However time limit given in the Tender is
considering normal working hours (08:30 hrs to 17:00 hrs.) on weekdays/working days of
terminal.
c. The successful tenderer shall be required to commence the work immediately at all the work
fronts made available.
d. For Monitoring of the Project by IOCL, Successful Tenderer shall submit a bar Chart matching
with the Time Schedule and Conditions given in the Tender. This Bar Chart should be submitted
within 15 days from the date of placement of work order on the Successful Tenderer. The
successful bidder has to fill & maintain log book on daily basis at site.
Tenderers may please note that the rates in the BOQ are exclusive of service tax. The service tax
shall be paid EXTRA as per the prevailing Law for applicable items as mentioned in BOQ/SOR .
Site Records :
Proper site records including material test records, cement register, material inward/outward details
and other construction material record, QAP to be maintained for the work at site by the contractor
and offered to IOCL while inspection. Contractor also has to maintain necessary daily progress log
book, hindrance register, registers for compliance of statutory laws relating to contract labour, ESI, PF,
wage register etc.
COMPLETION SCHEDULE:
The entire works as per the BOQ shall be required to be completed within the period as mentioned
in the NIT.
PART – B SPECIAL TERMS AND CONDITIONS
1.0 These Special terms and conditions shall be read in conjunction with the General Terms &
Conditions (GCC) of Contract. Following clauses forming part of the GCC issued along with the tender
are deleted:
Clause 2.6.1.0, 2.6.2.0 & 4.5.0.0.
DELETION OF ARBITRATON AGREEMENT FROM ENGINEERING CONTRACTS
GCC (General Conditions of Contract) contains provisions for arbitration and

alternative dispute resolution machinery under Section 9, which stands
deleted. Further, the reference to arbitration and alternative dispute
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resolution machinery provision contained in any other term and condition in

GCC, which may be general or special in nature shall also stand deleted to
the extent the said contents are applicable to the arbitration provisions.
1.0 PERIOD OF COMPLETION:
1.1 The time limit for completion of subject work is as per the completion period
mentioned in the NIT. From the date of commencement. The date of
commencement shall be 10 days from the work order date or date of actual
handing of site whichever is earlier. In The stipulated time of completion shall be
strictly adhered to, failing which price adjustment for delay in completion of work
shall be applicable in line with clause No. 4.4.0.0 under Form of Contract cum General
Conditions of Contract.In partial modification of clause 4.4.0.0.of GCC price
adjustment for delay in completion shall be deducted at applicable percentage from
RA bills , on cumulative values of work done up to the concerned RA Bill. However, in
case of abandonment of site/Termination, price adjustment for delays shall be applied
inline with GCC clause no. 7.0.9.0 on total contract value as specified in the
acceptance of tender .
The price adjustment for delay in completion of work shall be Levied/Recovered

individual location wise separately for the total amount of Part A & Part B of the rate
schedule/BOQ taken together for the respective location.
1.2 After issuance of the work order, under some special circumstances, the Corporation
may advise postponement of commencement date or to carry out the work in stages,
in which case the time of completion shall be extended suitably depending upon the
actual delay/interruptions caused. The Corporation will not however be liable under
any circumstances for payment of compensations of any nature to the contractor for
such delay or interruptions.
1.3 If the contractor fails to complete work within the completion period, does not show
sufficient progress as per time schedule fixed for completion of the work, the
Corporation can terminate the contract by giving written notice by a registered letter
and get the full or remaining job done through any other contractor/Agency at higher
rate than the rates finalized in this order and recover the difference from the
Contractor’s pending bill/security deposit. This will be in addition to forfeiture of
ED/SD for the subject work.
1.4 The contractor, if desires, can make an application sufficiently in advance before the
completion time, if they anticipate any obstacle/Hindrances in completion of their
work, before the scheduled date of completion. Any application received beyond this
date shall not be considered. The Corporation however shall not be bound to give any
extension of time if the delay is on the part of the contractor.
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under MPSO.
1.5 Acceptance of a facility/facilities by the Corporation does not constitute final

completion of the contract. The contract shall be deemed to be executed in full and
final measurement certificate only when the contractor has fully discharged all his
obligations in terms of all the contract documents.
ISSUE OF MATERIALS.
Materials to be issued to the contractor by IOCL shall be handed over to the contractor
From the Location’s store/ Storage yard or any other place anywhere within the
Terminal/Location. Contractor shall at his own cost shift/move the IOCL supplied
material to the work site.
Contractor shall take delivery of such materials and keep it in safe custody till the time
of handing over of completed facility to IOCL. If any material is found to be missing or
short from the list of materials handed over, the Contractor shall be responsible for
the same and shall have to make up for the losses.
The contractor will not have any legal ownership on material issued for corporation
works.
1.6 The contractor will submit the name of his authorised representative with his attested
signature to location in charge for issue of materials, signing bill, taking instructions
etc.
1.7 Contractor will preserve MIN/MRN (for receipt of material from the
Corporation/Return of balance material to the Corporation after the work has been
completed/material generated after removal of existing equipment/material from the
site) till the submission of final bill for works. The consumption of material for work
will be settled on the basis of MIN/MRN if any material is found short, the Corporation
will recover its cost either book value plus 10% or market rate whichever is higher.
Handing Over of Facilities By the Contractor
1.8 The Contractor on completion of job will hand over the facilities and site to
Corporation or its authorised representative and will have no legal claim of ownership
on material, equipment and site.
2 DEALING WITH OUTSIDE PARTIES:
2.1 The contractor should purchase all material from the market, which they require for
the work allotted to them in cash or credit in their own firm name only.
2.2 If any material has been purchased by the Contractor on credit and payment is not
cleared, Corporation on receipt of such complaint from any party can recover the
amount from contractor’s pending bills or a security deposit, on account of
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nonclearance of such transaction where Corporation’s name/dealing is likely to be

adversely affected and may make the payment to the concerned party.
2.3 Contractors in their own interest should purchase material from the authorized
sources and should fulfill all their obligations of all taxes etc. If the Corporation has
reasons to believe that any material has been brought to its premises from
unauthorized sources, the Corporation can refer the matter to police/ concerned
statutory authorities for verification/ necessary action.
2.4 The Contractor can be debarred from corporation and EMD/SD shall be forfeited for
such lapses.
2.5 The Contractors should produce all invoices in original for the materials purchased as
called for by the Corporation Engineers for proof of having purchased particular
quantity of approved makes from authorized dealers, etc.
TESTING OF MATERIALS/WORKS
2.6 The Contractors should produce manufacturers test certificates as and when called
for.
The contractors have to get the materials tested from the Government
Labouratories / Labouratories of Government Institutions or as approved by our
Engineers at no extra cost. The materials, which do not meet the minimum
requirements, have to be replaced with new materials. The Contractor should get new
materials tested at no extra cost.
The contractor shall carry out the various Tests ( either in the field or at outside
Labouratories) enumerated in the Technical specifications of this Tender/ QAP and
the Technical documents that will be furnished to him during execution of work. No
extra payment shall be made for the same unless and otherwise specified in the
schedule of rates.
The Contractor shall provide at site, a necessary Testing equipment/gauges, and manpower for
carrying out various tests, including field tests.
Any other apparatus deemed necessary by the PMC/ IOCL for proper control shall be provided
by the contractor at his own cost.
Technician for carrying out above tests and maintaining test records. The Technician shall also
prepare and maintain records of all quality check for verification by IOC Engineers on day-to-
day basis.
Apart from the QC checks at site, periodic testing of materials proposed to be used in works
shall also be tested as per IS provisions in Govt. approved Labs for which no extra payment
shall be made.
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2.7 Concrete cubes have to be cast, cured and tested as per the instructions of the
Engineer in-charge for 7 days/28 days for various stages of concreting i.e., foundation,
plinth beams, columns, roof beams, roof slabs culverts, trench slabs, etc., at no extra
cost.
3. COMMENCEMENT OF WORK AND REFUSALS:
3.1 The contractor shall have to start the work within ten days from the date of work
order or actual handing over of site which ever is earlier , failing which price adjustment as
per clause No. 4.4.0.0 under PRICE ADJUSTMENT FOR DELAY IN COMPLETION of Form of
Contract cum General Conditions of Contract. (Refer Page No.36 of Form of Contract cum
General Conditions of Contract).
3.2 If the contractor does not start the work by the above stated period and if the
Corporation is not satisfied with the reason for not starting the work in time or if Contractor
refuses to carry out the work due to any other reason, the Corporation can cancel that work
order by giving a registered notice after the expiry of the specified period as per the work
order conditions and the same work shall be carried out by any other contractor at his entire
risk and cost and consequences.
4 SCHEDULE OF RATES
4.1 Schedule of rates shall be read with work description as given in the Price Bid
/Schedule of Rates (BOQ) and elabourated in Detailed Specifications / Description of
Items/ scope of work, relevant specifications, instruction to tenders, particular
conditions of contract, works contract agreement and other special terms and
conditions including relevant drawings.
4.2 Anything contained to the contrary in the work description shall supersede the
specification and drawing.
4.3 Anything contained to the contrary the special Terms and Conditions will also
supersede instructions to tenderers particular conditions of contract or stated
elsewhere.
5. DEFECT LIABILITY PERIOD
The works completed and taken over by the Corporation shall be under defect liability
period for one year (i.e. 12 calendar months) from the actual date of completion of
work. The Contractor should replace / rectify defective equipment or carryout
rectifications in case of any damages to completed work due to defective / poor
workmanship/quality, during the defect liability period, to the entire satisfaction of
the Corporation, at their own risk and cost. The security deposit of 10% deducted
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under MPSO.
shall be released only after completion of defect liability period and other obligations
during this period.
6. Mobilisation advance clause shall not be applicable for this contract. No mobilization
advance shall be given to the contractors. This clause shall supercede any other clause
on mobilization advance if mentioned elsewhere in the tender documents. Since the
work is to be carried out in running locations, the work is likely to be
hampered/delayed due to operational reasons. No claims on account of the above and
any other reason whatsoever shall be entertained by the corporation and work shall be
completed by the contractor within the stipulated period considering the above
conditions also the Corporation shall not pay any compensation whatsoever for idling
of labour / equipment.
7.1 The tenderer shall visit the site & study in details covered in the tender & other
site conditions before quoting of the tender.
7.2 Acceptance of the facility / facilities by the Corporation does not constitute final
completion of the contract. The contract shall be deemed to be executed in full and
final measurement certified only when the contractor has fully discharged all his
obligations in terms of all the contract documents.
7.3 Facilities dismantled / Damaged while executing the works shall be restored to its
original condition without any extra cost the corporation.
7.4 The bills for works executed at locations are to be certified by Site Engineer. The
payments will be made by State Office as per Corporation Policy.
8. HOLIDAY LISTING OF PARTIES
8. A party may be put on Holiday List due to any one and/or more reasons listed below:-
8.1.1 Has indulged in malpractices such as bribery, corruption, fraud and pilferage.
8.1.2 Is bankrupt or is being dissolved or has resolved to be would up or proceedings for

winding up or dissolution have been instituted.
8.1.3 Has submitted fake, false or forged documents / certificates
8.1.4 Has submitted materials in lieu of materials supplied by IOCL or has not returned or
has short returned or has unauthorisedly disposed off materials / documents /
drawings tools or plants or equipments supplied by IOCL.
8.1.5 Has obtained official company information or copies of documents in relation to the
tender / contract, by questionable methods / means
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8.1.6 Has deliberately violated and circumvented the provisions of labour laws / regulations
/ rules, safety norms or other statutory requirements.
8.1.7 Has deliberately indulged in construction and erection of defective works of supply
of defective materials.
8.1.8 Has not cleared IOCL's previous dues
8.1.9 Has committed breach of Contract or has failed to perform a contract or has
abandoned the contract
8.1.10 Has refused to accept Fax of Acceptance / Letter of Acceptance / Purchase Order /
Letter of Intent / Work Order after the same is issued by IOCL within the validity
period and as per agreed terms and conditions.
8.1.11 After opening of Price Bid, on becoming L1, withdraws / revises his bid upwards
within the validity period.
8.1.12 Has parted with, leaked or provided confidential / proprietary information of IOCL
given to the party only for his use (in discharge of his obligations against an order) to
any third party without prior consent of IOCL.
8.1.13 Any other ground for which in the opinion of the Corporation makes it undesirable to
deal with the party.
8.1.14 If a communication is received from the Administrative Ministry of IOCL to ban a party
from dealing with IOCL
PART – C
1. GENERAL
1.1 Special conditions of contract shall be read in conjunction with the General conditions
of contract, Schedule of Rates, specifications of work, drawings and any other
documents forming part of this contract wherever the context so requires.
1.2 Notwithstanding the sub-division of the document into these separate sections and
volumes, every part of each shall be deemed to be supplementary of every other part.
1.3 Wherever it is stated anywhere in this Tender document that such and such asupply is
to be effected or such and such a work is to be carried out, it shall be understood that
the same shall be effected/carried out by the contractor at his own cost, unless a
different intention is specifically and expressly stated herein or otherwise explicit
from the context.
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1.4 The materials, design and workmanship shall satisfy the relevant Indian Standards, the
job specifications contained herein & codes referred to. Where the job specifications
stipulate requirements in addition to those contained in the Standard Codes and
specifications, these additional requirements shall also be satisfied.
In the absence of any standard /specification /codes of practice for detailed

specifications covering any part of the work covered in this tender document, the
instruction/directions of Engineer-In-charge will be binding on the contractor.
1.5 The schedule of Rates shall be read in conjunction with materials & job specifications
& in case of any irreconcilable conflict between them, provision in the item under
Schedule of Rates/Quantities will override corresponding provision only of the material
and job specifications, which cannot be reconciled. In such cases, the decision of the
Engineer-in-Charge shall be final and binding on the contractor.
1.6 In case of contradiction between Indian Standards, General Conditions of Contract,

Special Conditions of Contract, Specifications, Drawings, Schedule of Rates, the
following shall prevail in order of precedence.
- NIT
Telex/Telegram of intent, detailed letter of intent.
- Schedule of Rates and Quantities (BOQ/PR)
- Special Terms and Conditions of Contract
- Job specifications
- Drawings
- General Conditions of Contract.
- Indian Standard/Technical/Material Specifications.
2. WATER AND POWER:
2.1 Construction water & power will not be made available by the owner and the same
shall be arranged by the contractor at his own without any liabilities on the part of
owner. The rates quoted are deemed to be inclusive of the same.
2.2 Contractor should make his own arrangement for Electrical Power by means of
providing DG set, obtaining temporary Electrical power connection form Electricity
board authorities etc.
Electrical Power if it is surplus at the location ,may be supplied on chargeable basis
by the Corporation, at its sole discretion. However, the contractor shall have to make
his own arrangement for
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laying cable from the existing sources in the Installation / Depot / AFS. Only
flameproof cable and fittings shall be allowed for tapping the same. For this, a tested
Energy Meter shall be installed by the Contractor and the initial and final reading shall
be recorded jointly. The Electrical energy consumption charges as per the rate fixed
by the location in-charge shall be recovered from the bills of the Contractor/party
shall directly submitted payment to the location by means of a Demand Draft.
3. MATERIAL SPECIFICATION:
3.1 All materials shall be procured from the approved list of Vendors as given in the
tender document. In case of deviation, prior approval shall be taken from IOCL.
3.1.1 All the materials shall be got approved before use. In case defective/sub. Standard
materials are brought at site and rejected by site Engineer, the same shall have to be
removed immediately within 3 days form the site of work.
3.1.2 In case of RCC platforms and concrete work more than 5 CUM the mixing will be
done with a mechanical mixer only and the compacting of concrete shall be done
with mechanical vibrator only. In case of hand mixing upto 5 Cu. M additional
cement @ 10% shall be added without any extra cost to the corporation.
4. QUALITY AND SAFETY AT CONSTRUCTION SITES
4.1 The Contractor shall always maintain important records like Layout Plan, Work Order,
Construction Drawings, Site Instruction Books etc., without fail. These shall be
available with the site supervisor of the Contractor executing the job.
4.2 The Contractor shall use volumatic Boxes of size 1.25 cft for measuring the quantity of
imaterial for mortar and concrete.
4.3 The mixer machine shall have Hydraulic liftable bucket type in which the ingredient
shall be poured using volumatic batches.
4.4 No Iron pan (Tagari / Ghamla) shall be used for measuring the ingredient for mortar /
concrete.
4.5 The Trucks / Trailors etc. transporting the construction material at site shall be fitted
with spark arrester.
4.6 The mixer machine shall be fitted with spark arrester. All the electrical construction
equipments shall be provided with FLP motor and gland.
4.7 Quality Tests shall be conducted as per contractual specifications/QAP and

requirements. During site visits by IOCL Officers from State Office or Divisional
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Office/TPI, quality aspects shall be checked and deviations, if any, to be recorded

and communicated to the Contractor for rectification.
4.8 Contractor should ensure all Safety Precautions viz. provision of proper shoring and
scaffolding, use of helmets, safety belts, safety shoes, safety harness gloves, goggles
etc. for various civil, mechanical and electrical works before commencement of work.
4.9 Contractor deploying Contract Labour, should be adequately educated on safety

aspects and made aware of the dangers of unsafe practices before commencement of
works.
4.10 Contract should ensure that cautionary signboards depending on the nature of work
under execution progress are displayed at site.
4.11 Contractor should ensure, while working in proximity to HT Lines, it should be ensured
that the lines are de-energized before commencement of work.
5. SECURITY OF MATERIAL EQUIPMENT:
5.1 Contractor is fully responsible for the equipments/materials handed over to him for
the execution of the work and in case these are mishandled or stolen or damaged in
transit, he has to arrange these entirely at his own cost to the satisfaction of site
Engineer.
5.2 Corporation shall not be responsible for the security of contractor’s

materials/equipment.
6. ELECTRICAL WORK:
6.1 The entire electrification work shall be carried out by the contractor under supervision
of licensed Electrical supervisor to the satisfaction of local Electricity Dept. / Site
Engineer.
6.2 The entire electrification work shall be carried out as per I.E. Rules/local Electricity
regulation / IOC specification as applicable.
6.3 All metal covering which is used to project cables and apparatus shall be
efficientlyearthed. The metal covering used to carry the cables must be electrically
continuous
and this includes all the switchgear casing, if they are made of metal.
7. OTHER SPECIFICATIONS:
7.1 The work shall be carried out as per corporation’s specifications / drawings and
to the entire satisfaction of site engineer.
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under MPSO.
PART D: QUALITY CONTROL
1.1 Entire work shall be executed as per the IOCL specifications for civil, electrical &
mechanical works. All the bought out items used in the construction shall be sourced
from the approved vendors of IOCL. However, on the specific request of the
Contractor, IOCL may at its sole discretion approve name of any other vendor not
included in the approved list. The cost implication shall also be reviewed in case the
cost of other Vendor is lesser than the cost of the approved Vendor. Rate Analysis for
this to be submitted by the Contractor.
1.2 IOCL may appoint Third Party Inspectors (TPI) for inspection of work at various stages
of construction and as per the QAP & IOCL specifications ,site supervision ,project
monitoring etc The fee of TPI will be paid by IOCL. Draft Proforma of the QAP is
enclosed. The successful tenderer to prepare the QAP and obtain the approval from
IOCL for implementation.
1.3 Over and above the inspections carried out by TPI, the work will also be inspected by
the engineers from Madhya Pradesh State Office of IOCL.
1.4 Contractor shall provide all necessary assistance to the TPI / IOCL engineers for
carrying out inspections/ tests / measurements of work without any extra cost to
IOCL.
1.5 All the materials shall be got approved before use. In case defective/sub standard
materials are brought at site and rejected by TPI / IOCL site Engineer, the same shall
have to be removed immediately within 3 days from the site at their own cost.
IOCL shall not entertain any claim from the Contractor on this account. In case,
Contractor fails to remove such materials from the site, within 15 days after issue of
notice in writing, IOCL reserves the right to dispose off such materials at the entire
risk and cost of the Contractor.
1.6 The Contractor shall make arrangements for retention of samples of approved
materials till completion of work.
1.7 Contractor shall bear all expenses towards testing of materials as per QAP and IOCL
specifications. Repeat tests if required, as per the opinion of IOCL/TPI shall also be
conducted by the Contractor at no extra cost. The lab tests shall be carried out at
any reputed government approved test house or PWD lab. However, at its discretion,
IOCL may advise to carry out tests at a particular labouratory, which shall be binding
on the Contractor.
1.8 Contractor shall submit proof of having placed the Order for supply of materials like
supply of bitumen/Paver Block to IOCL from 15 days from the date of work order to
avoid the delay.
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under MPSO.
i) Contractor shall provide all the necessary equipments required for field tests to
maintain the quality of work as per QAP and IOCL specifications.
1.9 The Contractor shall maintain records of all the quality checks / tests at site. The
format for such records will be as agreed by the Contractor / TPI / IOCL.
1.10 If the IOCL Engineer / TPI, on inspection or tests is not satisfied with the quality or
workmanship of any work or any part thereof, the Contractor shall re-perform,
replace, re-erect or re-install such work. At different stages of work, the contractor
shall offer the same for inspection to IOC authorities/TPIA. The notice for inspection
must be given 3-4 days in advance to plan the visit for inspection.
1.11 Should the Contractor fail to re-perform, replace or re-erect as the case may be, any
of the works or structure, it has been rejected within a stipulated time period by the
Site Engineer, the Contractor shall be deemed to be in the breach of contract and IOC
shall be entitled upon expiry of the stipulated period to demolish and remove the
defective works and re-perform or re-erect the same through an alternate agency at
the risk and cost of the Contractor. In such cases, IOC shall be entitled to recover the
cost incurred by IOC together with a supervision charge of 15%. The same shall be
deducted from on account running bills or final bill of the Contractor.
1.12 The Contractor shall ensure that the quality system is clearly understood and faithfully
implemented at all levels in his organization.
1.13 The Contractor shall develop quality consciousness among all personnel working for
the contract.
1.14 The Contractor shall evolve a comprehensive system of planned and documented audit
to verify whether various performed activities comply with detailed procedures,
specifications, guidelines etc.
QUALITY & SAFETY SYSTEM.
1.15 Throughout all stages of the scope of contract, the Contractor's procedures,
documents, activities, products & services and those of his Sub-contractors' shall be
subjected to Quality and safety surveillance and audit by Owner. Such surveillance and
audit are optional and shall not relieve the Contractor of his contractual obligations
and liabilities.
1.16 The Contractor shall submit all quality records (generated during activity execution)
and audit results on well laid formats / pro forma for IOC review. The rights of such
review are reserved by IOC. IOC may review it in full, parts or selectively. However,
complete correctness of the Q.A. and Safety assurance records shall be the sole
responsibility of the Contractor irrespective of its review by IOC.
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under MPSO.
1.17 The Contractor shall get similar Q.A. and Safety System implemented at his
subcontractors' works/ office. Q.A. and safety records from the Sub-Contractor shall
be reviewed and certified for compliance by the Contractor before submitting to
Owner for information.
1.18 All personnel shall be assigned tasks commensurate with their qualification.
Specialized operators shall be qualified and certified.
1.19 No secured advance shall be paid against the raw materials brought at site.
Payment shall be made as above only for 100% completed quantities against the
respective items.
PROJECT MANAGEMENT:
1. In order to achieve timely completion of work, to monitor daily/ weekly work progress, to
maintain record at site, to achieve desired quality standard in works, effective
supervision, planning of work at site, adequate number of qualified & experienced Project
Engineer, QC/ QA/ & Planning Engineer & HSE Manager are to be positioned at site by the
contractor as per detail given in the Table below.
2. If contractor failed to provide required number of qualified & experienced Project
Engineer, QC/QA/ & Planning Engineer & HSE Manager at site, recovery for non-
deployment shall be done per month from contractor bill @ given in Table below.
3. In case Engineer concerned is holding Diploma Qualification instead of Engineering
Graduation, the requirement of site experience would go up by minimum two years.
4. Table as per Nature & Quantum of Work for Requirement of Project Engineer, QC/QA/ &
Planning Engineer & HSE Manager & Recovery for Non-Deployment per month is as below:
QC/ QA/
Recovery for Non-deployment per Month
Planning
Quantum
Sr. Nature of Project Engineer
of Work in HSE Engineer
No. Work Manager Project QC/ QA
Rs./ Lac HSE Engineer
Manager Engineer
1. Civil work 50-200 1 Engineer with 3 Years of Experience Rs.30000.00

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under MPSO.
QC/ QA/
Recovery for Non-deployment per Month
Planning
Quantum
Sr. Nature of Project Engineer
of Work in HSE Engineer
No. Work Manager Project QC/ QA
Rs./ Lac HSE Engineer
Manager Engineer
including
1 Engineer 1 Engineer 1 Engineer
Structural
2. 200-500 with 5 Years with 2 Years with 1 Year of Rs.40000.00 Rs.25000.00 Rs.20000.00
and painting
of Experience of Experience Experience
works

3. > 500 with 8 Years with 4 Years with 2 Year of Rs.50000.00 Rs.35000.00 Rs.25000.00

4. Mechanical 50-200 with 3 Years with 2 Years with 1 Year of Rs.30000.00 Rs.25000.00 Rs.20000.00
works such of Experience of Experience Experience
as pipeline,
tankage and
other works
where NDTs
are 1 Engineer 1 Engineer 1 Engineer
6. mandated > 500 with 8 Years with 5 Years with 3 Year of Rs.50000.00 Rs.40000.00 Rs.30000.00

Electrical of Experience of Experience Experience
Works
8. >100 with 5 Years with 3 Years with 2 Year of Rs.50000.00 Rs.35000.00 Rs.25000.00
9. 0-200 1 Engineer with 3 Years of Experience Rs.30000.00
1 Engineer
1 Engineer 1 Engineer with
Automation with 5 Rs.40000. Rs.25000.0
10. >200 with 2 Years 1 Year of Rs.20000.00
Years of 00 0
of Experience Experience
Experience
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under MPSO.
PENALTY CLAUSE AND BREACH OF SAFETY:

1.0 The penalty for breach of safety during execution of works shall be levied by
the Corporation as below:
a. Violation of applicable safety, health and environment related norm, a

penalty of Rs. 5000/- per occasion.
b. Violation as above resulting in
 Any physical injury, a penalty of 0.5% of the contract value (max. of Rs. 2
lacs) per injury in addition to Rs. 5000/- as mentioned above.
 Fatal accident, a penalty of 1% of the contract value (max. of Rs. 10 lacs)
per fatality in addition to Rs. 5000/- as mentioned above.
Completion Certificate :
 In partial modification of GCC clasue no. 5.5.0.0. , the completion certificate shall
be issued by DGM(E), on written request by the CONTRACTOR on successful
completion of works and after completion of documentation as listed in clause
5.5.2.0. of GCC and including release of final bills within 15 days from the date
of receipt of written request for completion certificate by the CONTRACTOR.
Tax Invoice :
 Wherever taxes are charged on IOCL, the Contractor Shall Provide Tax Invoice to
enable IOCL to avail tax benefits and all bills shall be accompanied by a valid Tax
invoice indicating following Minimum details:
a) Invoice/Bill/Challan should be signed by the person authorized to sign such
invoice/Bill/Challan
b) Invoice/Bill/Challan should be serially numbered.
c) Invoice to contain name address and the registration number of service provider
d) Invoice to contain name and address of service receiver
e) Invoice to contain description, classification and value of taxable service provided
f) Service Tax and VAT etc. (as per applicability) to be mentioned separately.
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under MPSO.
 The party shall also be required to mention the service tax required to be paid
directly by IOCL if any, under reverse charge mechanism at the time of
submission of bills as per the provision of Law prevalent at the time of Payments.
 After Introduction of GST in future during the currency of the above Contract /
Tender, provisions of GST act will be applicable. In impending new tax regime,
contractors/ tenderers / vendors should comply with registration and other
requirements under the new laws. Accordingly, contractors/tenderers/vendors will
have to provide tax invoice in line.With provisions of GST Act giving bifurcation
of all taxes included in the price.
 The contractor would be liable to reimburse or make good of any loss/claim by

IOCL towards tax credit rejected/disallowed by the tax authorises due to non
deposit of taxes or non compliance of tax laws by the contractor .
 The contractor will be under obligation for quoting/charging correct rate of the
tax as prescribed under the service tax law. Further the contractor shall avail &
pass on benefits of all exemptions/concessions/benefits/waiver or any other
benefits of similar nature or kind available under the tax laws. In no case,
deferential tax claim due to wrong classification of services or understanding of
law or rules or regulations or any other reasons of similar nature shall be
entertained by IOCL.
ADDRESS DETAILS OF IOCL LOCATIONS ( Bulk Petroleum Storage

Installations/ Depots) .
S.NO LOCATION ADDRESS
01 Ratlam Terminal Indian Oil Corporation Ltd.,

(Marketing Division), Village:
Bangrod, District: Ratlam, (M.P.)
457111.
02 Jabalpur Depot Bulk Petroleum Depot, NH - 12,

Bhitoni, PO - Shahpura, Dist.:
Jabalpur Pin Code – 483119
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under MPSO.
INSTRUCTIONS TO TENDERERS- PARTICULAR CONDITIONS OF CONTRACT
(Instructions for Filling/ Submitting tenders)
1. All Tender Documents and BOQ ( Rate Schedule) to be submitted online only.
2. Non-submission of all documents or incomplete submission of any document may result

in rejection of the tender. It is, therefore necessary to submit all the relevant
documents in full, duly filled and signed offline.
3. All the papers related to submission of E. M. D, and other relevant documents shall be
submitted online along with the tender document. Non-submission of the tenders in
the above manner is liable to be rejected.
4. Note : In case of TWO Bid Tenders Technical/Commercial bid shall be opened on the
due date and time. Parties whose technical bids are found Acceptable shall be
intimated by fax / email / letter / telephone/mobile, the date and time of opening
Price bids. If they wish they can be present during opening of the price bids. Date and
time for opening of price bids decided by corporation will be final and request for
change in date of opening will not be entertained.
5. Please note that EMD of unsuccessful tenderers will be released after the finalization
of tender. No correspondence shall be entertained with unsuccessful tenderers in this
Regard.
6. Tenderers shall have to keep offer valid for a minimum period of Four Months from the
date of opening of this tender. The accepted rate (i.e. the rate finalized with the
successful tenderer) shall remain valid throughout the entire period of Contract once
the Letter Of Intent (LOI) / Work Order (Letter of Acceptance) is placed on the
successful tenderer. Escalation SHALL NOT BE considered and paid for this Tender /
Contract.
7. Indian Oil Corporation Ltd. has developed a secured and user friendly system through
National Informatics Center, which enables Vendors / Bidders to Search, View,
Download tenders directly and also, enables them to participate & submit Online Bids
on the e-tendering site https://iocletenders.gov.in in a secured and transparent
manner maintaining confidentiality and security throughout the tender evaluation
process. All interested bidders are requested to register themselves with the portal
indicated above and enroll their digital certificate with the user id for participation in
the tender.
8. Bidders are requested to read following conditions in conjunction with various

conditions, wherever applicable appearing with this bid invitation for e-Tendering.
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under MPSO.
9. How to submit On-line Bids / Offers electronically on e-tendering portal?
For this purpose, Vendors / Bidders are advised to read the instructions
available in the homepage of the portal where detailed procedure for
submission of bids is available under the section “Bidders’ Demo Kit”. The
bidders should note the following:
i) Late and delayed Bids / Offers after due date / time shall not be permitted
in e-tendering system. No bid can be submitted after the last date and time of
submission has reached. (However if bidder intends to revise the bid already
submitted, they may change / revise the same on or before the last date and
time of submission of bid). The system time (IST) that will be displayed on e-
tendering web page shall be the time and no other time shall be taken into
cognizance.
ii) Bidders are advised in their own interest to ensure that bids are uploaded in
e-tendering system well before the closing date and time of bid. No Manual
Bids / Offers shall be accepted.
What is a Digital Signature?
This is a unique digital code which can be transmitted electronically and

primarily identifies a unique sender. The objective of digital signature is to
guarantee that the individual sending the message is who he or she really
claims to be just like the written signature. The Controller of Certifying
Authorities of India (CCA) has authorized certain trusted Certifying Authorities
(CA) who in turn allot on a regular basis Digital Certificates, Documents which
are signed digitally are legally valid documents as per the Indian IT Act (2000).
In order to bid for Indian Oil e-tenders all the vendors are required to obtain a
legally valid Digital Certificate as per Indian IT Act from the licensed Certifying
Authorities (CA) operating under the Root Certifying Authority of India (RCAI),
Controller of Certifying Authorities (CCA) of India. The Digital Certificate is
issued by CA in the name of a person authorized for filing Bids / Offers on
behalf of his Company. A Vendor / Bidder can submit their Bids / Offers On-line
only after digitally signing the bid / documents with the above allotted Digital
Signatures. Bidders have to procure Digital Certificate (Class 3) on their own
from any of the Certifying Authorities in India.
Submission of Documents:
The Un-priced Technical Bids and Price Bid have to be submitted online only.
However, documents which necessarily have to be submitted in originals like
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under MPSO.
EMD (BG) and any other documents specifically mentioned in the tender for off
line submission have to be submitted offline. Prices should not be submitted in
a sealed envelope. Indian Oil shall not be responsible in any way for failure on
the part of the bidder to follow the instructions. It is advised that the bidder
uploads small sized documents (preferably upto 10 MB) at a time to facilitate
easy uploading into e-tendering site. Indian Oil does not take any responsibility
in case of failure of the bidder to upload the documents within specified time
of tender submission.
Submission and Opening of Bids:
Bid along with all the copies of documents should be submitted in the
electronic form only through Indian Oil e-tendering system. Before the bid is
uploaded, the bid comprising of all attached documents should be digitally
signed using digital signatures issued by an approved Certifying Authority (CA)
in accordance with the Indian IT Act 2000. The bidder should go through the
detailed instructions available in the homepage of the portal for enrolment
and Online bid submission process.
Last Date for Submission of Bids:
Bidders are advised in their own interest to ensure that bids are uploaded in e-
Procurement system well before the closing date and time of bid. Vendors /
Bidders must use any computer having Windows XP versions or higher operating
system and an Internet web browser version Internet explorer V8.0 or higher
recommended. Note: Bidders are requested to go through the “Bidders
Manual Kit” available in the homepage of the e-tendering portal i.e.
https://iocletenders.gov.in to have a clear understanding of the steps to be
followed for bid submission.
10. Study of tender documents and visits to site:
Tenderers should study the tender documents carefully before quoting. The tenderers
should also visit the site and acquaint themselves with site conditions. The tenderers
are also expected to know about the availability of water, power, labour approach
road cum- construction materials, as per our specifications and any/ all other ancillary
facilities since these are to be provided / arranged by the tenderers (unless otherwise
specified) at their cost to execute the works. All these factors must be taken into
account.
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under MPSO.
If there is a change in quantities given in the tender vis-à-vis actual, the cost for
additional quantities shall be paid to the tenderer as per the items rates available in
the price bid after applicable percentage.
Tenderer should also give detailed manpower mobilization planning at various stages
of the project.
11. Negotiations:
Negotiations will not be conducted with the bidders as a matter of routine.

However corporation reserves the rights to conduct negotiation.
12. Acceptance of Work Order by Tenderer:
After communication of the Corporation’s acceptance of the contractor’s tender, if

the contractor fails to return the duplicate copy of the work order duly signed in token
of their acceptance submit the SD, execute the contract agreement & complete the
contract formalities within 10 days, the EMD may be forfeited by the Corporation,
without any further reference to the contractor. Further the work order may be
cancelled by the corporation without any further reference to the contractor.
13. Execution of agreement:
On acceptance of the quotation, the successful contractor will have to execute an

agreement with the corporation covering all aspects of the contract in standard form,
immediately before commencement of the works. The intending tenderers should
acquaint themselves with the provisions of standard agreement prior to quoting.
14. Power of attorney:
When the party signing the agreement is not the sole proprietor, the necessary
power of attorney authorising the person who is acting on behalf of the firm should
be produced before execution of the agreement.
15. Execution of works:
The contractor shall submit on receipt of the work order and before starting the work,
shall submit a detailed construction program PERT/ MS PROJECT bar chart adhering to
the completion time quoted in the work order. The program thus submitted shall form
a part of the contract and shall be binding on the contractor. However, the orporation
reserves the right to alter the programme if necessary. No claim whatsoever of the
contractor on this account will be entertained.
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under MPSO.
16. Materials/ Equipments:
All materials required for execution of work must be got approved by our site
representative before they are brought to the site and also before being actually put
to use. All facilities for prior inspection of materials and subsequent inspection of
work by our site engineer must be made available.
16.1 Materials without approval:
a. Any material brought without prior approval will be entirely at the risk and cost
of the contractor.
b. If contractor brings defective/ sub standard materials to site, it shall be the

responsibility of the contractor for the removal and disposal of the same at his
cost. The corporation shall not entertain any claim from the contractor in this
account in case the contractor fails to remove such materials within 15 days
after issuing notice in writing to the contractor. Corporation reserves the right
to dispose such materials at the entire risk and cost of the contractor.
c. Work order quantities are approximate and payment shall be made as per
actual measurements. The contractor is not entitled to for any sort of
compensation towards materials procured/ stored in excess of the measured
quantity if any.
d. Excess quantities over and above that mentioned in the work order or extra
items or deviation in work order should not be carried out by the contractor
unless he has been asked to do so in writing and if carried out without such
written approval, the same will be at risk and cost of the contractor.
e. Detailed measurement of works carried out shall be jointly taken by the

contractor and our site engineer at every stage of work before proceeding to
the next stage as per relevant clauses of GCC.
f. Entire works shall be carried out under the supervision of the authorized
representative of the corporation.
17. Procurement of materials:
It shall be contractor’s responsibility for procurement of all materials/ equipment etc

and no delay due to non- availability of any materials/ equipments will be
entertained by the corporation.
18. Safety and security of materials:
The responsibility of the materials and equipment brought or installed by the

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under MPSO.
contractors (till they are handed over to us) will remain with the contractor and any
claim of whatsoever nature due to any loss or otherwise will not be entertained. The
contractor will have to handover completed job in its entirety as per work order.
19. Method of work:
As stated in the general conditions of contract, the contractor shall carry out works
as per directions in the work order. The contractor shall not undertake on his own any
change in the specifications mentioned in the tender documents and work order. In
case of doubt, the contractor will refer the matter in writing and the contractor shall
carry out the item of work as per clarifications given. In case of delay in getting such
clarifications, the contractor will not be entitled for any claim on any account of
idling of their labourers, machinery etc. In case the contractor carries out the work as
per his own specifications not acceptable to the corporation in such cases, the same
will be required to be redone as per the specifications given by the corporation at the
contractor’s risk and cost. In case of failure to re-do the work by the contractor, the
corporation reserves the right to get it done through any other agency entirely at the
risk and cost of the contractor.
20. Corporation’s right:
The corporation reserves the right to increase/ decrease the tendered quantity of any
or every item and delete any item at any stage of work at the accepted rates. The
contractor’s claim for compensation or damages on account of these shall not be
entertained.
21. Revisions:
The Corporation reserves the right to revise the specifications, drawings and designs
at any stage of work. Such deviations shall be adjusted at the rates already contained
in the work order or at the prevailing market rates, if the rates are not available in
the work order.
22. Measurements:
All works shall be measured as per the procedure laid down in relevant BIS standards
(latest edition)/ GCC and final payment shall be as per the measured quantities and
not as per work order quantities.
23. Progress report of work:
Contractor shall report and submit progress report of the work fortnightly to the
concerned office, which has awarded the contract.
24. Maintenance of instruction book;

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under MPSO.
The contractor at site will maintain an instruction book serially numbered having one
original and two copies of each page so that our visiting officers/ site engineers can
issue instructions regarding progress and quality of work to the contractor. The
contractor or the contractor’s representative will sign in the instruction book in token
of receipt of and understanding of such instruction. The original copy of the
instruction page shall be sent too the concerned engineer and second copy will be
retained by the issuing person and the third copy shall be retained by the contractor.
25. Submission of bills:
The bills will be submitted in corporation’s measurement/ bills proforma only.
26. Cancellation of order:
If the performance of the successful contractor is found to be unsatisfactory, the

corporation reserves the right to cancel in part or whole of the contract and get the
work executed through alternate means at the entire risk and cost of the contractor
on whom the order was first placed. In such cases, the contractor should make good
all losses that the corporation may suffer due to this.
27. Abandonment of work:
In case the contractor abandons the work in spite of our notice, the corporation shall
issue the final notice to the contractor to remain present at site for taking final
measurements and in case the contractor does not report at site on due date and
time as per the Corporation’s notice, the corporation’s representative will take
unilateral measurements of abandoned work which will be binding on the contractor
and the balance work will be carried out by any agency appointed by the corporation
at the entire risk and cost of the contractor.
28. Price adjustment for delay in completion:
If the contractor does not complete the work within prescribed time limit given in the
work order, price adjustment for delay in completion shall be made as per clause
4.4.0.0, section 4 of GCC. This will be in addition to and without prejudice to the
other rights available to the Corporation under the said GCC.
29. Disposal of surplus materials:
Contractor shall dispose off all surplus excavated materials/ earth available or any
other item involving excavation in the following manner and as per the instruction of
the site engineer.
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under MPSO.
a. Uniformly spreading the excavated materials/ earth within the premises,

wherever required and rolling with light roller.
b. Dispose of the surplus earth from the premises to outside the municipal limits
or as permitted by the local authorities irrespective of load and mode of
transportation involved.
c. Written instruction should be obtained from site engineer about disposal of

excavated material/ earth before commencement of excavation at site. No
extra cost shall be payable for re handling of the same. If the earth is disposed
off outside our site, the contractor shall be responsible to obtain permission
from the concerned authority, if any.
d. Clear the site by removing debris/ plants/ roots etc as per the instructions of
the site engineer.
31. Corporation supplied materials:
The tanks,Pumps,Pipe Lines,Valves, equipments, and any other materials to be

supplied by the corporation will be supplied anywhere within the Depot premises. The
transporting/Shifting and handling of the same to actual location of installation will be
contractor’s responsibility for which no extra payment will be made. Any damage
caused to our equipment/ property while handling and installing the will have to be
made good by the contractor at his risk and cost.
32. Works in operating terminals, Installations, depots.
If the work is required to be performed in the working terminals, depots, installations,

under such circumstances, the progress of work is likely to be interrupted on account
of the operations of the depot/ terminal/ RO/ consumer outlet etc. The work may at
certain times have to be stopped on the instructions of our site representative. Under
such circumstances, the contractor should co-operate with corporation to avoid
hindrance to the operations of the depot/ terminal/ installation. The working hours
will be adjusted as per the corporation’s representative, from time to time. Rules and
regulations of the depot/ installation/ terminal shall be strictly followed by the
contractor and all necessary day to day work permits/gate pass for men and material
for execution of work shall be obtained by the contractor. The stoppage of work due
to any reasons mentioned above shall not entitle the contractor for any claim of
compensation whatsoever for idling of his labour/machinery etc during such
interruptions.
33. Works by other contractors:
Along with works covered under this tender, tank fabrication/ erection works, civil
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under MPSO.
works etc may be carried out simultaneously by other contractors. The successful
tenderer should extend full co-operation to the contractors and the works should be
carried out in such a way as not to affect the progress of works. Any damage caused
should be rectified by the representative contractor at his own risk and cost.
34. Damage to existing facilities:
Any damage caused to existing facilities while carrying out the work shall be made
good by the contractor to our entire satisfaction at his own risk and cost. During
execution of work if it is found necessary to dismantle a portion of existing bund wall,
enclosure wall in the tank farm to facilitate the movement of materials and
equipment, the same shall be made good at the contractor’s own cost after
completion of work.
35. Statutory rules and regulations:
The contractor will abide by the rules, regulations, byelaws and statutes etc. imposed
by the government/ semi government and other local authorities for execution of this
job.
36. Employment of apprentices:
The contractor shall during the currency of contract when called upon by the
engineer-in-charge, engage and also ensure engagement by sub-contractors and
others employed by the contractor in connection with the works, such number of
apprentices in the categories mentioned in the act and for such periods as may be
required by the engineer-in-charge. The contractor shall train them as required under
apprentices act 1961 and the rules made there-under and shall be responsible for all
obligations of the employer under the said act including the liability to make payment
to apprentices, as required under the said act.
37. Omissions/ deletions:
Any omission/ deletion noticed in the terms without the prior approval of the
corporation, shall result in rejection of the contractor’s claim for payment of these
items.
38. Completion of contract:
Acceptance of a facility(s) by the corporation does not constitute final completion of

the contract. The contract shall be deemed to be executed in full and final
measurement certified only when the contractor has fully discharged all obligations in
terms of all contract documents.
39. Safety of corporation supplied materials:

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under MPSO.
Once the steel plates, valves, pumps, pipelines and other corporation supplied items /
materials are handed over to the contractor, the safety of the same is the contractor’s
responsibility.
40. Security of contractor’s materials:
Corporation shall not be responsible for security of contractor’s materials/

equipment.
Observation of rules:
In case the contract works is to be done within the terminal/ depot/ installation/
AFSs, the contractor shall have to observe all local rules for safety/ security/ gate
passes etc as advised by the location-in-charge/ site engineer. The successful
tenderer shall obtain Character & Antecedents ( C & A) verifications for workers and
supervisors deployed at site from Police Department/Competent Authority and
submit to location-incharge/site engineer.
41. Storage space:
No covered space shall be released for storage/ stacking of contractor’s materials.

The contractor shall make his own arrangement for the same.
42. Submission of declaration:
The contractor shall submit declarations A, B, C and D as applicable (attached

herewith) while submitting the quotation, duly completed in all respects.
43. Safety:
Since works have to be carried out in petroleum storage and distribution

establishment, the contractor should ensure that day to day operations, safety and
security of the location are not affected in any way on account of the works being
carried out. In case of any damage to our properties due to the negligence on the
part of the contractor or their workmen, the contractor will be held responsible and
price adjustment as assessed by the corporation would be recovered from them.
When hot works are involved, the following safety precautions have to be strictly
observed before commencement of works.
a. All hot works operations should be carried out under the supervision of our
representative and also under the supervision of responsible representative of
the contractor.
b. All hot work operations should be undertaken only after issue of hot work
permits by the location in charge on day to day basis.
49 of 62
under MPSO.
c. It should be ensured that the tanks, pipes, containers where the hot work is
required are gas freed and properly checked to this effect with explosive
meters.
d. It should be ensured that the surrounding area is free from oil, rags, oil spillage
and other sources of ignition and the area is cleaned/ sprinkled with sand or
dry earth. It should also be ensured that metallic trays filled with DCP powder
are kept for collecting the welding arc/ hot metal cutting.
e. Hot work should commence only after positioning the portable fire
extinguishers and sand/ dry powder in readiness at site and hydrant system
made available at the nearest point.
f. Match boxes, lighters etc used for hot work should be kept in the custody of
the supervisor only.
g. If hot work has to be carried out in a place close to storage tanks or any other
facility under operation, it is necessary to provide screen wall made of steel
sheets to segregate the area to prevent sparks traveling to the hazardous area.
h. It should be ensured that no workmen carries match boxes or any other source
of ignition with them while entering the premises or inside the premises. After
the hot work operation of the day, the following precaution should be taken.
i. Welding sets should be switched off and power mains disconnected. If the
connection is taken from a temporary switch board the fuse carriers should be
removed and handed over to the supervisor.Gas cylinder and the cutting sets
should be properly closed and the equipment removed to a safe place. The
site of work should be examined to ensure that it is free from hot splatters
and any other source of ignition.
All the work men of the contractors should be moved out of the premises.
44. The tenderer is required to state whether he is a relative of any director of our
corporation or the tenderer is a firm in which Director of our corporation or his
relative is a partner or is any other partner of such a firm or alternatively the tenderer
is a private company in which Director of our corporation is a member of director.
We confirm that our quotation has been prepared after thorough study of tender documents,
site conditions, specifications, drawings, works contract, general terms and conditions of
contract agreement, special terms and conditions, etc and agree to all conditions in toto.
50 of 62
under MPSO.
GENERAL TERMS AND CONDITIONS
GENERAL
Special Conditions of Contract shall be read in conjunction with the General Conditions
of Contract and any other documents forming part of this Contract whenever the
context so requires.
All sections of Contract documents and working drawings shall be complementary to

each other: In case of ambiguities, discrepancies or contradictions between any two
sections, generally the more stringent shall apply. However, corporation's decision
shall be final and binding on the contractor for interpretation of same. Where any
portion of the General Conditions of Contract is repugnant to or at variance with any
provisions of the Special Conditions of Contract, then unless a different intention
appears, the provisions of the special Conditions of Contract shall be deemed to
override the provisions of general Conditions of Contract only to the extent that such
repugnancy or variance cannot be reconciled with the general Conditions of Contract
and shall be to the extent of such repugnancy of variations prevail, it being
understood that the provisions of general Conditions of Contract shall otherwise
prevail. In technical matters, the details given in the drawings are superseded by
details given in the technical specifications and preamble.
EXCISE DUTY AND SALES TAX ON WORKS CONTRACT
The tenderer must quote the rates including all taxes, duties levies including octroi
works contract taxe, VAT (Sale Tax), royalties to State Government any other charges
etc. The Corporation will not entertain any request for payment of any taxes/ levies
separately. However service tax for the applicable items of BOQ/SOR shall be payable
extra on the actual billed amount as per the applicable law in vogue at the time of bill
processing/passing.
IOCL shall not issue any Sales Tax “C – Form”.

IOCL SHALL NOT ISSUE ANY Road Permit
Statutory deductions
Statutory Deductions at source from the bills shall be made by the Corporation for
a) Income tax and surcharge applicable thereon.
b) Works Contract Tax
c) Any Other Statutory /State Govt/ Central Govt Tax which has to be deducted while
passing the Bill of the Contractor.
51 of 62
under MPSO.
REJECTION OF TENDERS
Incomplete Tenders, Tenders received late (i.e. after due date and time), Tenders
not conforming to the terms and conditions prescribed in the Tender documents, or
submitted without the requisite Earnest Money Deposit (unless exempted under the
terms of this Tender), Holiday listed / Black listed parties will be rejected. A tender
is also liable for rejection if the Tenderer Stipulates the validity period less than what
is stated in the Tender form Stipulates his own conditions. Fraudulent information
furnished by tenderer/submission of forged/fictitious documents.
PROGRESS MEETINGS
During the progress of the work, progress /review meetings will be held at regular
intervals in the Corporation's office. The Contractor shall be represented by a
competent officer who shall be qualified to accept instructions and take decisions on
behalf of the Contractor. The Contractors are required to advise the Corporation every
month on the progress of works as per the standard format.
FORCE MAJEURE
The term "Force majeure" will be as per GCC clause no. 4.3.8.0.
SITE ORGANISATION & WORKING HOURS
Adequate technical man power and site organization should be provided by the
Contractor during execution of the works. The Corporation reserves the right to ask for
replacement/ enhancement in the site organization depending upon the progress of
the work and Contractor shall agree to abide by them.
TYPOGRAPHICAL OR CLERICAL ERRORS:
The Corporation's clarifications regarding partially omitted particulars or typographical

or clerical errors shall be final and biding on the Contractor.
Secrecy Clause :
The Contractor shall not without the Corporation's prior written consent disclose any
specification, plan drawing, pattern, sample or information furnished by or on behalf
of Corporation in connection to a person other than a person employed by the
contractor in the performance of the contract. Disclosure to any such employed person
shall be made in confidence and shall extend only so as may be necessary for the
purpose of such performance. The Contractor will bind such employee to secrecy of
information. The Contractor shall not make use of any document or information set
out above or in this contract except for the purpose of performing the contract.
The Contractor shall indemnify and make good any loss that may be sustained by the
52 of 62
under MPSO.
Corporation in the event of non-fulfillment of the above condition by the con in the
event of non-fulfillment of the above condition by the Contractor.
THIRD PARTY INSPECTION AGENCY:
The Corporation may engage the services of third party inspection agency / consultant
to carry out any stage/ final inspection or for supervising a part or whole of the woks
and as authorized representatives of the Corporation, the successful tenderer will be
required to take instructions from them regarding all aspects of the work.
Site Visit by the Contractor:
14.0 The tenderer shall before tendering and shall be deemed before tendering to have
undertaken a thorough study of the proposed work, the job site(s) involved, the site conditions,
soil conditions, the terrain, the climatic conditions, the labour, power, material and equipment
availability and Logistics, transport and communication facilities, the availability of land for
right of way and temporary office and accommodations, quarters, and all other facts and
facilities necessary or relevant for the formulation of the tender, supply of materials and the
performance of the work.
Without prejudice to the foregoing, the tenderer may be allowed access to any information
regarding the site of the work, (subject to availability) the investigations conducted relative
thereto, such as soil investigation etc. But, these shall be only indicative in nature and the
tenderer are expected to collect their own data for preparation and submission of their tender.
Any claim at a later date based on either incorrectness or inadequacy of the information/data
made available by the OWNER/tenderer to a tenderer shall not be entertained. The
OWNER/tenderer shall be fully absolved of any and all liabilities in this regard.
Since the location is a licensed premises, handling petroleum products, where the safety is of
Paramount importance; the Contractor needs to adhere to the working hours and work permit
system of the Locations. No one from the Contractor’s side will be allowed to stay at the
location beyond working hours unless specific permit/permission is given.
Acceptance of Tenders:
The Corporation reserves the right to accept any tender in whole or in part and reject any or
all tenders without assigning any reasons. The Corporation reserves the right to accept more
tenders in part.
Contractor’s Scope of Supply:
All materials consumables, testing appliances, tools and tackles, and all materials necessary for
completing the work shall be supplied by the Contractor at their own cost. No claim/ delay on
this account will be entertained by the Corporation.
Corporation reserves the right in selection of best makes of materials to be procured by the
53 of 62
under MPSO.
contractors & contractor shall procure the same only up on the approval by site in charge. List
of approved makes for different materials is enclosed with the tender. Make of material to be
used at site should conform to the list of approved makes.
Labour Agreement:
The Contractors who are working in the establishments through Contract Labour shall be fully
responsible for observance of all rules and regulations as per the Contract Labour (Regulation and
Abolition) Act 1971 (Central) and obtain a licence from the Assistant Labour Commissioner concerned
and produce the same to IOCL. In this connection, tenderers shall abide by all the conditions of
Appendix II and I enclosed with the GCC. The Principal Employer certificate shall be given on written
request from contractor by IOCL.
Dismissal of Contractor’s Employees:
The Contractor shall on the request of the PMC / IOCL immediately dismiss from the works any person
employed there on who may, in the opinion of the PMC / IOCL, be un suitable or incompetent or un co-
operative or who may misconduct himself and such person shall not again be employed or allowed on
the works without the permission of the PMC / Owner. Such discharges / dismissal shall not be the
basis of any claim or compensation or damages against the IOCL / PMC or any of their officers or
employees. The decision of PMC / IOCL shall be final and binding on the Contractor. The dismissed
person shall be replaced by a person acceptable to PMC / IOCL.
No due Undertaking from Sub-Contractor :
In case sub contractors are engaged by the successful tenderer with prior permission from IOCL on
award of works, it will be mandatory on part of the main contractor to furnish a NO DUE UNDERTAKING
from the sub contractor (on their letter heads) to IOCL before final payments are cleared by the
Corporation.
54 of 62
under MPSO.
PAYMENT SCHEDULE
__________________________________________________________________
SN. DESCRIPTION % PAYMENT

__________________________________________________________________
For any Item of BOQ Maximum of 90 % payment shall be released in Running Bills
Balance 10% payment shall be released in Final Bill Bill after completion of the
entire work as per Contractual Terms and Conditions and Handing Over of the
Facilities.
55 of 62
under MPSO.
UNDERTAKING FROM TENDERERS ON PROVISIONS OF PENAL ACTION

To,

Dear Sirs :
Subject : UNDERTAKING ON PROVISIONS FOR PENAL ACTION
We confirm that we have fully understood the provisions of penal action for canvassing of
information or submission of forged or false documents / information with the tender
documents as also given in the Form of Contract cum General Conditions of Contract.
In addition to the Terms and Conditions of the Form of Contract cum General Conditions
of Contract, we also understood and confirm that in case of Forgery / Fraud, the Earnest
Money Deposit submitted by us is liable to be forfeited, in addition to other penal actions.
Signature
Name
Designation
Seal
Date
PAYMENT TO VENDORS THROUGH ELECTRONIC MODE
We are in the process of introducing new payment system to our Vendors through Electronic
Modes such as EFT, RTGS etc. For availing this facility, a consent letter from the Vendor as
also the Bank Account details of the Vendor is required.
Tenderers are requested to submit their Consent Letter as per the format given below along
with the enclosures as required:-
1. Consent Letter of your firm as per the format enclosed.
2. Please Attach a blank cancelled cheque or photocopy of a cheque issued by

your bank relating to your above account for verifying the accuracy of the 9
digit code number. Please obtain the IFSC Code from your Bankers and specify
accurately.
56 of 62
under MPSO.
FORMAT FOR GIVING CONSENT AND BANK DETAILS (ON VENDOR’S LETTER HEAD)
Ref. Date:
To
The Chief Engineering Manager
Marketing Division, Madhya Pradesh State Office
Engineering Department, Indian Oil Bhavan, 16 Arera Hills
Jail Road, Bhopal 462 011
Dear Sir:
Subject: PAYMENT TO VENDORS THROUGH ELECTRONIC MODE.
With reference to your letter, we hereby agree to accept the payment of our bills through
EFT/RTGS/INTERNET. The desired Bank Account details are given below:-
SNO DESCRIPTION DETAILS

1 Beneficiary Name
1.1 PAN NUMBER
Name of the Bank (to which payments
2
should be sent)
3 Branch Name
4 Address of the Branch
STD Code and Telephone Number of
5
the Branch
6 Branch Code
9 Digit Code Number of Bank and
Branch as appearing the MICR Cheque
7
(Copy of a Cancelled Cheque must be
enclosed)
Bank Account Number (as appearing
8
on the Cheque Book)
9 Account Type (SB/CA/CC)
Branch IFSC Code (Applicable only for
10
RTGS payments)
Please attach a blank cancelled cheque issued by your bank relating to your above account for
verifying the accuracy of the 9 digit code number.
I / We hereby declare that the particulars given above are correct and complete.
Signature of Account Holder with Rubber Stamp &
Encl. One Cancelled Cheque.
57 of 62
under MPSO.
PROFORMA OF DECLARATION OF BLACK LISTING / HOLIDAY LISTING
(FORMAT TO BE TYPED ON TENDERER’S LETTER HEAD AND SUBMITTED ALONG WITH

TECHICAL BID DOCUMENTS WITH SIGNATURE AND STAMP)
In the case of a Proprietary Concern :
I hereby declare that neither I in my personal name or in the name of my Proprietary concern
M/s _________________________________________ which is submitting the accompanying Bid
/ Tender nor any other concern in which I am Proprietor nor any partnership firm in which I
am involved as a Managing Partner nor any company in which I am a Promoter or a Director
or having controlling stake with minimum 26% share holding have been placed on black list
or holiday list declared by Indian Oil Corporation Limited, or its Administrative Ministry
(presently the Ministry of Petroleum & Natural Gas), except as indicated below:-
(Here give particulars of blacklisting or holiday listing, and in absence thereof state “NIL”)
In the case of a Partnership firm : -
We hereby declare that neither we, M/s ________________________________________

submitting the accompanying Bid / Tender nor any partner involved in the management of the
said firm either in his individual capacity or as Proprietor or Managing Partner of any firm or
concern or as a promoter or director or having controlling stake with minimum 26% share
holding of any company have or has been placed on blacklist or holiday list declared by
Indian Oil Corporation Limited, or its Administrative Ministry (presently the Ministry of
Petroleum & Natural Gas), except as indicated below:-
In the case of Company : -
We hereby declare that we have not been placed on any holiday list or black list declared by
Indian Oil Corporation Limited, or its Administrative Ministry (presently the Ministry of
Petroleum & Natural Gas), except as indicated below:-
Signature
Name
Designation
Seal
Date
58 of 62
under MPSO.
UNDERTAKING FROM TENDERERS FOR HAVING READ AND UNDERSTOOD THE

SPECIFICATIONS, DOS AND DONTS & SAFETY PRACTICE TO BE FOLLOWED AT
CONSTRUCTION SITE, QUALITY ASSURANCE PLAN & FORM OF CONTRACT CUM GENERAL
CONDITIONS OF CONTRACT ETC.
To,

Dear Sirs:
SUBJECT: UNDERTAKING FROM TENDERERS FOR HAVING READ AND UNDERSTOOD THE
SPECIFICATIONS, DOS AND DONTS & SAFETY PRACTICE TO BE FOLLOWED AT
CONSTRUCTION SITE, QUALITY ASSURANCE PLAN & FORM OF CONTRACT
CUM GENERAL CONDITIONS OF CONTRACT ETC.
This is to confirm that we have fully read the soft copy of documents including tender
document, specifications for civil works and other associated works, do’s and don’ts &
safety practices, GCC, QAP, approved vendor list, pour card, and drawings.
We confirm that we have fully understood all the documents and annexes and have
quoted our rates after having fully understood the above.
Signature
Name
Designation
Seal
Date
59 of 62
under MPSO.
DECLARATION ‘A’
We declare that we have complied with and not violated the following Clause under
Declaration “A”:-
“The Contractors shall not be permitted to tender for work in the Corporation in which any
of their near relatives is an officer responsible for award and execution of the contract.
They shall also intimate the names of persons, who are working with them in any capacity or
are subsequently employed by them and who are near relatives of any officer of the
Corporation or in the State or Central Government. Any violation of this condition which
comes to the notice of the Corporation, after the contract is awarded will entitle the
Corporation to treat the Contractors as having committed a breach of the Contract within
the meaning of Section 7 (Page No.66) of Form of Contract cum General Conditions of
Contract and to exercise all the rights and remedies available to the Corporation account
thereof”.
Date : Tenderer Signature
Place : Seal
60 of 62
under MPSO.
DECLARATION ‘B’
We Declare that we do not have any employee who is related to any employees of the
Corporation / Central / State Government.
We have the following employees working with us who are near relatives of the Corporation /
Central / State Government.
Name of the employee

of the Contractor Name & Designation of the Corporation
/ Central / State Government
1.
2.
3.
4.
Date:
Place:
Signature & Seal

61 of 62
under MPSO.
DECLARATION ‘C’
The tenderer is required to state whether he is relative of any Director of our Corporation or
the tenderer is a firm in which any Director of our Corporation or his relative is a partner or is
any other partners of such a firm or alternatively the tenderer is a private company in which
Director of our Corporation is a member or Director.
1) Name of Contractor/and his relating with

the Director in our Corporation
2) Name of the Director of the Corporation who is

related to the Contractor/Firm
3) Name of the Director of the Corporation who is a

Member or a Director of the Firm/Contractor
Date:
Signature & Seal of Contractor
Place:
N.B.:
1) A separate sheet may be attached, if the above is not sufficient
2) Strike out whichever is not applicable. If the Contractor employs any person subsequently
to signing the above declaration and the employees so appointed happens to be near
relative of an employee of the Corporation/Central State Government, the contractor
should submit another declaration furnishing the names of such employee/s who is/are
related to the employee/s of the Corporation / Central / State Government.
62 of 62
under MPSO.
DECLARATION `D’
Tenderer is required to state whether they have employed any retired Director and above
rank officer of Indian Oil Corporation in their firm. If so, the details hereunder is to be
submitted:
1. Name of the person :
2. Last post held in IOC :
3. Date of retirement :
4. Date of employment in firm :
TENDERER’S SIGNATURES
DATE :
PLACE :
SEAL

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TENDER NO:WRCC/2017-18/LT/09

TITLE: Design, Supply, Installation, Testing, Commissioning

INDIAN OIL CORPORATION LIMITED

TENDER NO. WRCC/2017-18/LT/09

Subject: Design, Supply, Installation, Testing, Commissioning

SNO DESCRIPTION PAGE NO.

2 CHECK-LIST FOR EXECUTION OF CONTRACTUAL AGREEMENTS 11

3 INDEMNITY BOND UNDERTAKING A 12

4 INDEMNITY BOND UNDERTAKING B 15

6 SCOPE OF WORKS & SPECIAL TERMS AND CONDITIONS 22

7 INSTRUCTIONS TO TENDERERS- PARTICULAR CONDITIONS OF CONTRACT 39

8 GENERAL TERMS AND CONDITIONS 50

10 UNDERTAKING BY TENDERERS ON PENAL ACTION 55

11 PAYMENTS TO VENDORS THROUGH ELECTRONIC MODE – FORMAT 56

12. PROFORMA OF DECLARATION OF BLACK LISTING / HOLIDAY LISTING 57

13. UNDERTAKING FROM TENDERERS 58

14. DECLARATION A, B, C AND D 59

15. BG_FORMAT_ EMD & SD ANN 1

17. ADDITIONAL CLAUSES OF GCC AS PER OISD & GCC ANN 3

18. QUALITY ASSURANCE PLANS ANN 4

19. APPROVED VENDOR LIST ANN 5

20. DETAILED SCOPE OF WORK & SPECIFICATION ANN 6

22. SPECIAL CONDITIONS OF CONTRACT ANN 8

NOTICE INVITING e-TENDER - DETAILS (NIT)

Design,Supply,Installation,Testing,Commissioning and AMC of

On Date 01.06.2017 @ 11:00 Hrs at WRO, (Contract Cell)

Note: This being a Limited Tender, Only Representatives

of those parties to whom IOCL has sent this Tender

a. Online Mode: EMD Fee has to be submitted by

MODE OF PAYMENT OF In case of BG:

Note: Original BG received should match with the copy

will be treated as without EMD.

2. EMD Fee Exemption Categories:

Central / State Public Sector Undertakings and

Also as per MSEs Order, 2012, MSEs registered

1. District Industries Centres (DIC)

Above such parties shall have to upload the scanned

The SOR rates are inclusive of all Taxes, duties and

For Ratlam Terminal.

16. The Tender Bid documents to be submitted though online only.

19. SUBMISSION OF TENDERS:

27. PROCEDURE FOR SELECTION OF CONTRACTOR:

The documents required to be submitted towards proof of the Annual Turn

Negotiations will not be conducted as a matter of routine; however IOCL

28. Successful tenderers are required to provide us CENVATABLE/VATABLE invoice

CHECK-LIST FOR EXECUTION OF CONTRACTUAL AGREEMENTS

SNO DESCRIPTION DETAILS

(Special Adhesive non-judicial stamp of appropriate value to be affixed)/

INDEMNITY BOND UNDERTAKING ‘A’

THIS INDEMNITY BOND / UNDERTAKING executed at ------------------------------------------------

IT IS THEREFORE THE INTENT OF THIS INDEMNITY BOND UNDERTAKING BY THE CONTRACTORS

of labourers employed by them in the Corporation in other organisation throughout the

3. The Contractors hereby undertake to keep proper record of attendance of his

7. Notwithstanding the provisions contained in clause 6 above, the Contractors hereby

Contractor’s Name and Signature

(2) (Full Address)

(Special Adhesive non-judicial stamp of appropriate value to be affixed)/

INDEMNITY BOND UNDERTAKING ‘B’

(To be executed if Applicable on obtaining Work Order)

THIS INDEMNITY BOND / UNDERTAKING executed at ------------------------------------------------