GUIDANCE DOCUMENT EIA Registration Scheme

GUIDANCE DOCUMENT
ON EIA CONSULTANT REGISTRATION

SCHEME
DEPARTMENT OF ENVIRONMENT MALAYSIA

MINISTRY OF ENERGY, SCIENCE, TECHNOLOGY, ENVIRONMENT & CLIMATE
CHANGE (MESTECC)
YEAR 2019
Guidance Document on EIA
Consultant Registration Scheme
TABLE OF CONTENT
Page
TABLE OF CONTENT i
LIST OF TABLE iii
LIST OF FIGURE iv
1.0 INTRODUCTION 1
2.0 WHY REGISTER 1
2.1 Legal Requirement 1
2.2 Purpose and Benefits of Registration 1
3.0 registration categories 2
3.1 Categories of Registration 2
3.2 Area of Expertise 3
3.2.1 Assitant Consultant 3
3.2.2 CePEIA 3
3.2.3 Area of Expertise for Subject Consultants 4
4.0 Roles and Responsibilities in eia studies 5
4.1 Certified Environmental Professional in EIA(CePEIA) 5
4.2 Subject Consultant 5
4.3 Assistant Consultant 6
4.4 EIA Team Leader 6
4.5 EIA Team Members 7
4.6 Project Proponents 7
5.0 HOW to register 8
5.1 New Registration 8
5.2 Renewal Registration 10
5.3 Registration Upgrade 15
5.4 Registration Documents 15
5.5 Registration Fees 16
5.6 Confidentiality 17
5.7 Professional Indemnity Insurance 17
5.8 Registration Process 18
5.9 Referees 21
5.10 Registration Committee 21
5.11 Post Nominal 22
5.12 Appeal 22
6.0 CODE OF PRACTICE 23
6.1 Elements of Code of Practice 23
6.2 Managing Breach of Code of Practice 25
6.3 Issuance of a Show Cause Letter 25
6.4 Issuance of Notice for Domestic Inquiry 25
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6.5 Deregistration and Suspension 26

6.6 Appointment of Panel for Domestic Inquiry 26
APPENDIX 1 1
APPENDIX 1 6
APPENDIX 2 – format for portfolio of work 6
APPENDIX 3 – form b referee assesssment form 7
APPENDIX 4 – checklist for the NEW application 11
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LIST OF TABLE
No. Table Page
Table 1.0 Area of Expertise 3
Table 2.0 Area of Expertise and Subject Consultants 4
Table 3.0 Registration requirements for Assistant Consultant,
CePEIA and Subject Consultant 8
Table 4.0 Requirements for Renewal 10
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LIST OF FIGURE
No. Figure Page
Figure 1.0 CPD Hours Guideline 13
Figure 2.0 Continues Evaluation 14
Figure 3.0 Registration Process Flow 19
Figure 4.0 Renewal Process Flow 20
Figure 5.0 Process of Domestic Inquiry 26
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ABBREVIATIONS
CPD Continuous Professional Development
CePEIA Certified Environmental Professional in EIA
CePIETSO (BP) Certified Environmental Professional in The Operation of

Industrial Effluent Treatment Systems (Biological Processes –
Activated Sludge Process)
CePIETSO Certified Environmental Professional in the Operation of Industrial

(PCP) Effluent Treatment Systems (Physical Chemical Processes)
CePBFO Certified Environmental Professional in Bag Filter Operation
CePSO Certified Environmental Professional in Scrubber Operation
CePSTPO Certified Environmental Professional in Sewage Treatment Plant

Operation
CePSWaM Certified Environmental Professional in Scheduled Waste

Management
CePPOME Certified Environmental Professional in the Treatment of Palm Oil

Mill Effluent
CPESC Certified Professional in Erosion and Sediment Control
CePLTPO Certified Environmental Professional in Leachate Treatment Plant

Operation
CESSWI Certified Erosion, Sediment and Storm Water Inspector
CiSEC Certified Inspector of Sediment and Erosion Control
CLM Contaminated Land Management
DOE Department of Environment, Malaysia
EiMAS Environment Institute of Malaysia
EQA Environmental Quality Act 1974
EIA Environmental Impact Assessment
LDP2M2 Land Disturbance Prevention Pollution Mitigating Measures
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1.0 INTRODUCTION
As required under Section 34A (2), Environmental Quality Act 1974 the section emphasises
on the requirement which specifies that any person intending to carry out any prescribed
activity shall appoint a QUALIFIED PERSON to conduct an environmental impact
assessment study and to submit a report thereof to the Director General in the manner as
the Director General may describe. The Department of Environment (DOE) is committed to
raising the standards of professional knowledge and skills in the area of environmental
impact assessment. This document provides guidance to assist the applicant to assess their
eligibility for successful registration and complete the necessary registration requirements.
2.0 WHY REGISTER
2.1 Legal Requirement
As of 1st June 2007, any individual intending to be involved in any EIA study must be
registered under the EIA Consultant Registration Scheme under Environmental Quality Act
1974. Only the qualified person which register with DOE are allow to conduct an
Environmental Impact Assessment study (EIA) in Malaysia. Those who not registered under
this scheme will not allow to conduct any EIA study.
2.2 Purpose and Benefits of Registration
This registration scheme intends to improve the standard of professionalism among the EIA
consultants by ensuring that they have the minimum qualifications and skills required to
conduct the EIA study. It also provides an efficient and effective means by which
developers, and consultancies can demonstrate to the interested parties that their individual
staff are professional, adequately qualified, trained and experienced. The registration
scheme assists in establish a career path for those involved in the EIA field.
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3.0 REGISTRATION CATEGORIES
The registration scheme is open to any qualified individual. There are three (3) categories of
registration under this scheme, namely the Assistant Consultant, Certified Environmental
Professional in EIA (CePEIA) and Subject Consultant. Applicants may only apply for the
specific category which appropriate with their academic qualifications, skills and
experiences.
3.1 Categories of Registration
3.1.1 Assistant Consultant
A person who is registered as Assistant Consultant is consider has a good knowledge in

EIA study and procedure. Assistant consultants are individuals involved in EIA studies at the
trainee level. Assistant Consultants must work under the supervision of a registered CePEIA
or Subject Consultant.
3.1.2 Certified Environmental Professional in EIA (CePEIA)
CePEIA is an experienced individual who has been actively participating in the EIA study. A
person that certified as CePEIA is considered to have deep knowledge and skills in the field
of EIA study and understand the environmental regulation. A person who is registered as
CePEIA has the ability to obtain a good quality of EIA reports.
3.1.3 Subject Consultant
A person who is registered as a subject consultant is considered to have profound

knowledge, possessing extensive expertise and experience in the specific field of study or
also recognized by an accredited body. A person who is registered as a subject specialist
has the ability to obtain a good finding in EIA study according to his or her expertise.
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3.2 Area of Expertise

3.2.1 Assitant Consultant
Assistant consultant will not be registered in any area of expertise. Assistant Consultant
career development will be depends on the training he/she obtained under the supervision
of CePEIA
3.2.2 CePEIA
There are three functional areas are offered under the registration categories of Certified
Environmental Professional In Environmental Impact Assessment (CePEIA) as shown in
Table 1.0. Application for CePEIA are allowed to choose maximum TWO (2) functional area
only. The areas of expertise must be suit with the academic qualifications, skills and
experiences. The Registration Committee could decide and advise on the areas of expertise
that may suitable to the applicant. Evidence in the form of verified certificates must be
submitted with the application. Applicant must obtain sufficient formal training in the areas of
expertise which selected to ensure sufficient knowledge, skills and experience.
Table 1.0 Area of Expertise
Functional Area Area of Expertise Scope of Studies
Water Pollution Water Quality Monitoring  Water quality monitoring and baseline
Control assessment.
Water Quality Modelling  Water quality modeling
Soil Erosion And Sedimentation  Soil Erosion and Sedimentation analysis.
 Design Land Disturbance Pollution
Prevention and Mitigation Measure
(LDP2M2) Plan.
 Hydrology
Water Pollution Control Technology  Design of waste water treatment plant.
(Sewage / Leachate / Effluent)  Performance monitoring.
Air Monitoring  Air quality monitoring and baseline
assessment.
Air Quality Modelling  Air quality modeling
 Design of air pollution control
Air Pollution Control Technology
 Performance monitoring
Air Pollution
 Noise monitoring and baseline
Control Noise and Vibration Monitoring
assessment
Noise and Vibration Quality Modelling  Noise quality modeling
Noise and Vibration Pollution Control  Noise pollution control technology and
Technology design
Risk Assessment  Qualitative and Quantitative Risk
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Assessment
Contaminated Land Monitoring  Contaminated land monitoring
Process Recovery Of Schedule Waste  Recovery technology and design
Schedule Waste Pollution Control  Toxic and hazardous waste control
Technology technology and design
Waste
Management Schedule waste management  Handling and managing schedule waste
Solid waste  Solid waste characterization study
 Biomass management
 Solid waste management
 Landfill design
3.2.3 Area of Expertise for Subject Consultants
Subject Consultant is allowed to choose only ONE area of expertise. For areas which are
not listed in table 2.0, applicant may also apply for the registration. However, approval will
subject to academic qualification, training and experience of the applicant.
Table 2.0 Area of Expertise for Subject Consultants
Area of Expertise Scope of Studies
 Soil
Geology  Geotechnical
 Geology
 Land use
Land
 Geology
 Fish & Invertebrates
 Macrobenthos
 Phytoplankton
Aquatic Ecology
 Zooplankton
 Aquatic Insects
 Macrophytes
 Forest Management
Forestry  Terrestrial Ecology
 Mangrove
Terrestrial Fauna  Mammals
 Amphibian
 Reptiles
 Insects
 Avifauna
 Social Impact Assessment
 Health Impact Assessment
 Marine Traffic Assessment
Others  Marine Risk Assessment
 Fishery Impact Assessment
 Traffic Impact Assessment
 Radiological Impact Assessment
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4.0 ROLES AND RESPONSIBILITIES IN EIA STUDIES
The roles and responsibilities of the Assistant Consultant, CePEIA, Subject Consultant
and Project Developer are described in this section. A team leader who is CePEIA
registered, must be appoint in every EIA study. The EIA study team must comprise at
least TWO (2) CePEIA which is related to the scope of EIA study and any number of
Subject Consultant.
4.1 Certified Environmental Professional in EIA(CePEIA)
CePEIA is the key person who is entrusted with the responsibilities for ensuring
environmental impacts from a project are correctly identified, assesses and mitigated.
The roles and core duties of CePEIA include the following:
i. Preparing the Terms of Reference (TOR) for EIA study of a project proposal;
ii. Performing quality control (QC) to ensure the quality of EIA Report meets the
requirements of DOE and any specific Environmental Impact Assessment
Guidelines;
iii. Preparing and defending the EIA Report of the project
iv. Advise on the steps and actions to mitigate potential or existing negative impacts
of the activities;
v. Ensure the report and recommendations do not contain any false or misleading
information.
4.2 Subject Consultant
Subject Consultant is a person who is an expert or an experienced professional in a

specific field and has a wide knowledge of the subject matter. Duties of Subject
Consultant include the following tasks:
i. Conducting the specific studies and/or assessment due to his/her subject

specialization based on the scope of study or approved TOR;
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ii. Preparing and defending the EIA report especially on the specific fields of the
subject matter he/her specialized; and
iii. Ensure the report and recommendations do not contain any false or misleading
information.
4.3 Assistant Consultant
Assistant Consultant must carry out the task under the supervision of CePEIA or
Subject Consultant. Duties of Assistant Consultant include the following tasks:
i. To assist in preparing the Terms of Reference (TOR) for EIA study of a project
proposal;
ii. To assist in preparing the EIA Report of a project proposal; and
iii. Conducting sampling and data collection for the EIA Study.
4.4 EIA Team Leader
Only CePEIAs with more than 5 years’ experience are qualified to be appointed as
study team leader. Team leader, as a competent and experienced CePEIA must be
able to provide guidance for the team members on the direction of EIA study or
assessment required and conduct the overall check with regards to the adequacy and
the quality of the report. The team leader will have the following tasks:
i. To select the team members. Member must be selected based on the expertise
required related with the type of impact from the project activity. The team leader is
responsible for ensuring the selected team members are sufficiently competent to
conduct the relevant study;
ii. To lead the scoping exercise for the proposed study. Scoping exercise shall include
thorough discussion with all team members and other interested parties;
iii. To coordinate and assign tasks to team members; and
iv. To be responsible over the quality control aspects of the report, in terms of
information coordination and report presentation.
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4.5 EIA Team Members
All EIA study team members are responsible for the contents of the EIA reports.
However, the team leader must supervise the work produced by the team. Editing of the
report, in terms of language and clarity may be undertaken by any team member
deemed to be competent.
4.6 Project Proponents
Project Proponents shall carefully appoint registered consultants to conduct EIA study.
Selection shall be based on competency and experience of the consultant. Project
Proponent shall provide relevant specific information about his proposal e.g.; proposed
project concept and specific or unique industrial process to assist the study team. Any
information that may influence the assessment and study findings must be provided.
The project proponents shall read the report and acknowledge that he or she
understands and agrees with the proposed mitigating measures indicated. The
developer however, shall never influence the study findings.
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5.0 HOW TO REGISTER
5.1 New Registration
This section contains the registration requirements for the Assistant Consultant, CePEIA,
and Subject Consultant. Table 3.0 present the details requirements for the registration. The
Applicant may apply by using application form as attached in Appendix 1.
Table 3.0 Registration requirements for Assistant Consultant, CePEIA and Subject Consultant
Criteria Assistant Consultant CePEIA Subject Consultant
Has attended the Induction Has attended the Induction Not Applicable
Course organised by EIMAS Course organised by EIMAS
and passed examination. and passed the Induction
Course examination.
General
Requirement
Attend the - Required Required

Course Code of
Ethics
Diploma in Science, Minimum degree of Degree with minimum 7
Technology or Engineering university qualification years of working experience
recognized under the MQA in the selected field OR
Degree in Science, (Malaysia Qualification
Technology or Engineering. Agency) that covers the Master Degree with
Academic three (3) functional areas minimum 5 years of
Qualification Applicants with other non- namely: working experience in the
technical or Science degree selected field OR
may only work within their 1. Air Pollution Control
academic specialization 2. Water Pollution Control PhD with minimum 3 years
3. Waste Management. of working experience in the
selected field
Further information verifying
the 3 functional area must
be provided (e.g. transcript
or academic record).
Minimum 1 year experience Minimum 7 years’ Not required

in Environmental experience
Management
The experience may include
Environmental any of the following:
Management Participation in TOR
preparation for EIA
 Participation in EIA study

 Participation in
Environmental
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Criteria Assistant Consultant CePEIA Subject Consultant
Assessment or Site
Assessment
 Participation in preparation
of EMP
 Involvement in preparation
of any EIA guidance
documents or any other
environmental and
technical guidelines
 Study or research related
to the consultant’s
expertise
 Participation in preparation
of Land Disturbance
Prevention Pollution
Mitigating Measures
(LDP2M2)
environmental modeling
environmental statistic
environmental monitoring
 Participation in any
environmental discipline
Years in EIA Not required Minimum 5 years experience Not required
Experience in EIA
Minimum Not required 5 reports Not required

number of
Completed EIA
Reports
 Attendance of formal EIA  Attendance of formal EIA  Must be highly competent

training (evidence to be training (evidence to be in the selected field
provided) provided) (evidence to be provided).
 Basic understanding of  Sufficient understanding  Subject Consultant must
EIA processes (e.g: of EIA processes (e.g: be able to perform detailed
scoping, screening, scoping, screening, study and detailed
impact assessment, impact assessment, assessment which may
mitigating measures, mitigating measures, include modelling
monitoring, report writing, monitoring, report writing,
preparation of EMP, preparation of EMP,
Core
project management skills project management skills
competencies
 Basic understanding of  Sufficient understanding
environmental & planning of environmental &
regulations in Malaysia. planning regulations in
Malaysia.
Note: Evidence on the
expertise (core
competencies) in the form
of certificates or
examination results must
be submitted together.
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5.2 Renewal Registration
This section contains the requirements for renewal registration for CePEIA and Subject
Consultant. Assistant consultant is not required to renew their registration. Although, they
can be deregistered if they fail to adhere Code of Practice. Assistant Consultants are
encouraged to enhance and improve their knowledge and skill by attending the formal
courses and trainings that organized by recognized body.
Renewal of registration will not be granted, unless all requirements for renewal are
fulfilled. However, final decision will be made by the Registration Committee appointed by
the Director General of Environment. Application for Renewal must be made three (3)
months before the expiry date of the registration. Failure to renew the application of
CePEIA and Subject Consultant, will cause the termination of registration. Continuing
Professional Development must be recorded in log book/log sheet (Refer Appendix 5: CPD
Log Sheet) and also be recorded with the National Registry of Certified Environmental
Professionals (NRCEP) Scheme. Table 4.0 present the renewal requirements for the
CePEIA and Subject Consultant.
Table 4.0 Requirements for Renewal
Requirements for CePEIA Subject Consultant Assistant

Renewal Consultant
Renewal Every three years Every three years
Minimum number of
actual EIA reports to be
Not Required Not Required
submitted every year.
Minimum number of EIA

Qualifying Experience in 3 3 years Not Required
years
Not Required
Continues Professional
50 hours per year 20 hours per year
Development, CPD
Continuous Evaluation Demonstrate Satisfactory Demonstrate satisfactory

Process performance performance
Renewal fee RM 300 RM300
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5.2.1 EIA Qualifying Experience
EIA qualifying experience is required to confirm that a consultant has sufficient experience
to be registered as a qualified person. Acceptable activities qualifying for EIA experiences
are:
i. Participation in TOR preparation for EIA;
ii. Participation in EIA study;
iii. Participation in Environmental Assessment or Site Assessment;
iv. Participation in preparation of Environmental Management Plan (EMP);
v. Involvement in preparation of any EIA guidance documents or any other
environmental and technical guidelines; and
vi. Study or research related to the consultant’s expertise
All EIA qualifying experiences must be recorded for new and renewal applications.
5.2.2 Commitment to Continuing Professional Development (CPD)
Continuing professional development is important because it ensures the individuals

continue to be competent in their profession. It is an ongoing process and continues
throughout a professional’s career. Registered individuals should develop their personal
attributes and skills by:
i. Ensuring that their knowledge of EIA and impact assessment techniques are the
current best practice;
ii. Ensuring that their knowledge of environmental laws, regulations and procedures
are current;
iii. Undertaking refresher training where necessary; and
iv. Ensuring that their experience in the execution of relevant EIA works are current
and maintained.
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Generally, there are five (5) categories of activities accepted for CPD :
i) Related Structured Training
ii) Related Meetings
iii) Conducting Training
iv) Publications
v) Self Study
Course, workshop and training providers must obtain approval from DOE for CPD hours.
CePEIA and Subject consultant should refer to the latest Guidelines on Continuing
Professional Development (CPD), published by DOE for further clarification. Application for
attend training programs organised by EiMAS could be downloaded from DOE or EiMAS
website. Further information refer to the CPD guidelines for EIA consultant.
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s
Figure 1.0 CPD Hours Guideline

5.2.3 Continuous Evaluation Process
Continuous Evaluation Process is introduced with the objective to provide constant

evaluation on the consultants’ performance. Desk officers (DOE officers) for the EIA
report will provide their comments on study team members’ performance. To
ensure fair and uniform assessment, all EIA processing officers will be trained to
carry out the evaluation using a set of criteria and guidelines. All comments will be
channeled to the Secretariat, and will be used for renewal purpose.
Figure 2.0 Continues Evaluation
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5.3 Registration Upgrade
All registered individuals are required to keep personal log of relevant experience and
training, which must be either signed by their employer or client, or be substantiated by
documentary proof. Any Assistant Consultant which is meet the requirement to upgrade
their registration to CePEIA need to make new application under the CePEIA category.
5.4 Registration Documents
Further information to support the registration are required. The evidence shall be in the
form Portfolio of Work, Referee Assessment (at least two referees), detailed curriculum
vitae, publications, citations, reports, etc. that the candidate is respected, competent,
ethical and active member of the profession.
5.4.1 Portfolio of Work
Applicants for the CePEIA category must submit a Portfolio of Work including five of the
most relevant EIA reports previously. The portfolio must be submitted according to the
format provided in Appendix 2: Portfolio of Work. The portfolio must highlight the
selected areas of expertise. Subject Consultants are also required to submit a Portfolio
of Work indicating the work they have been involved related to the field of expertise.
Format for Portfolio of Work for subject consultant is same as CePEIA but excluded
covered of EIA report experiences. Subject Consultant mudt provide relevant section or
summary of his work.
5.4.2 Referee Reports
Referee reports must cover the applicant’s skill and attributes as they are specifically
related to EIA practice, ethics and professional integrity, and must be completed on the
official DOE Referee Assessment Form available at the DOE’s website. Applicants will
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need to fill in basic information in Appendix 4 Form B: Referee Assessment and submit
it to the referee. The referee is required to submit the completed Form B directly to the
DOE. The applicants must include information on referees’ qualification, employment
and relationship to the applicant.
i. Academic Qualifications
Evidence of the educational qualification certified true copies is required. Below are the
suggested authorized signatories:
i. Group “A” Government Officer; or

ii. Lawyer
ii. Detailed Curriculum Vitae (CV)
The applicants must provide CV that shows detailed and describe experience, roles and
responsibilities, skills, outcomes, achievements, citations, presentations, etc.
iii. Statutory Declaration
All applicants are required to sign a statutory declaration that the materials they have
provided are accurate and complete in the presence of an appropriately authorised
witness authority (Please refer Appendix 1).
5.5 Registration Fees
The processing fee will not be refunded if the applicant fails to meet the criteria for a
particular category. The Registration Committee will record details of the application in
the EIA database.
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Table 5.0 Registration Fee Structure
REGISTRATION FEE
CATEGORY RENEWAL
CePEIA RM 3500 RM 300/year
Subject Consultant RM 300 RM 300/year
Assistant Consultant RM 400 Not required
Note:
a) CePEIA shall pay RM 3500 one off for the registration course.
b) Payment in the form of cheque/Money Order/ Poster Order must be made payable to the Director
General, Department of Environment.
c) Applicant for CePEIA and Subject Consultant category shall pay the fee for both categories; however,
application may be submitted in the same form. For portfolio of work, applicant may choose to submit
two separate documents or one single document.
d) Registration fees are subject to change as determined by the Committee.
5.6 Confidentiality
All information and material submitted to the DOE is confidential. However, for the
purpose of ensuring the provision of correct information to potential users, such as
project developers, the DOE may publish relevant information on the registration
scheme’s website.
5.7 Professional Indemnity Insurance
DOE encourages all registered individuals to obtain their Professional Indemnity

Insurance. Professional indemnity insurance, often referred to as professional liability
insurance or PI insurance, covers legal costs and expenses incurred in your defense, as
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well as any damages or costs that may be awarded, if consultants are alleged to have
provided inadequate advice, services or designs that cause client to lose money.
5.8 Registration Process
The application shall be sought and process in batches. The Department of

Environment shall announce the opening and closing date of the registration in the
website. The applicant shall ensure that all parts in the Application Form (refer to
Appendix I) are completed and signed where indicated. Failure to follow the
requirements may lead to the delay in the processing of the application. Download the
relevant form from DOE website and send the hardcopy to the address below together
with the:
Secretariat
EIA Consultants Registration Scheme
Assessment Division, Department of Environment
Level 2, Podium 3, Wisma Sumber Asli
No. 25, Persiaran Perdana, Precinct 4, 62574 PUTRAJAYA
Tel:03 – 8871 2000, Fax:03 – 8889 1045
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Figure 3.0 Registration Process Flow
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Figure 4.0 Renewal Process Flow
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5.9 Referees
Applicant must nominate TWO (2) environmental professionals who are willing to act as
referees. To increase the chance of successful registration, the applicant must carefully
select the referees. The referees should be familiar with the applicant’s skill and
attributes, and can verify his/her capabilities, skills, knowledge and experience. As a
general guideline, suitable referees can be individuals that:
i. Have good reputation in the field of environmental management;
ii. Were the applicant’s previous employer or supervisor, preferably in the area of
environmental management or the area of his expertise;
iii. Field that the applicant’s current employer or supervisor; and
iv. Have known the applicant professionally for a minimum of three (3) years.
The two nominees are required to complete the Form B: Referee Assessments
(see Part O)
5.10 Registration Committee
Secretariat for EIA Registration Scheme should be referred to the EIA Competency
Section in Assessment Division, DOE Putrajaya. The Registration Committee shall
administer the registration activities efficiently, professionally and transparently. The
following section explains the duty of the committee.
5.10.1 Administration & Finance Committee
The committee will be responsible on the followings:

i. General administration of registration process,
ii. Assessment of the application related to experience, proficiency and ethical conduct;
and
iii. To determine the registration fees.
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5.10.2 Examination, Interview and Training Committee
Examination, Interview and Training Committee will be chaired by Director of EiMAS.

The member of the committees is appointed from Subject Matter Expert.
i. Prepare and conduct the Induction and Code of Ethic training module;
ii. Promote the Continues Learning and Training
5.10.3 Registration, renewal and Appeal Committee
i. Make recommendations for issuance of certificates;

ii. Review renewal application, committee may refuse to renew if applicants failed to
satisfy any conditions as determined;
iii. Consider and decide whether applicant appeals have established grounds for
appeal according to procedures;
iv. Gather evidence and to decide, on the basis of information, whether an appeal
should be upheld or rejected.
5.11 Post Nominal
Upon registration, the CePEIA registration number “CePEIA xxxx” shall follow the
Consultant’s name to indicate his/her recognised of professional proficiency in
environmental impact assessment.
5.12 Appeal
In cases where application is not approved, the applicants could appeal by in writing a
formal letter to the secretariat. The appeal must be received by the Secretariat within 1
MONTH from the date of rejection letter issued by the DOE.
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6.0 CODE OF PRACTICE
All applicant must sign and agree to abide by Code of Practice, which is designed to ensure
that the registered individuals act in an ethical and professional manner. All registered
individuals shall comply and adhere to the following Code of Practice elements.
6.1 Elements of Code of Practice
Code of Practice include the following elements:
i. Upholding of the Environmental Principles
ii. Integrity
iii. Professionalism
iv. Competency
All applicants must sign and agree to abide by the Code of Practice, which is designed to
ensure that registered individuals act in an ethical and professional manner. All registered
individuals shall comply and adhere to the elements outlined below:
6.1.1 Upholding of the Environmental Principles
Advocate:
i. The integrity of the natural environment and the health, safety and welfare of the
Malaysian community and future generations as being central to environmental
practice;
ii. The protection of environmental values and the mitigation of environmental harm,
based on objective scientific and technical knowledge; and
iii. The environmental practice to uphold the Malaysian National Policy on Environment.
6.1.2 Integrity
i. Honest, trustworthy and not to accept and/or offer any inducement, commission, gift
or any other benefit from any party;
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ii. Respect obligations of confidentiality and privacy in accordance to the Malaysian
laws;
iii. Avoid or manage any conflicts of interest, and make all relevant parties aware when
there is such a conflict.
6.1.3 Professionalism
i. Promote and provide leadership in the adoption of high standards of environmental

practice consistent with the Malaysian National Policy on Environment;
ii. Contribute to the development and maintenance of knowledge on environmental

practice and standards of professional competence;
iii. Support others in their development as environmental practitioners; and
iv. Shall not advertise or represent services, or those of another, in a way that may bring
discredit to the profession in any manner.
6.1.4 Competency
i. Shall only practice and offer services in functional areas and specializations in which
one is appropriately qualified, experienced and competent;
ii. Shall comply with all applicable governing laws and statutory requirements, and
actively discourage non-compliance by others;
iii. Respect the contribution of other professionals and collaborate in multi-disciplinary

approaches;
iv. Shall be diligent in practice, providing accurate, up-to-date, objective, impartial and
unbiased advice;
v. Be prepared to explain work and conclusions drawn and provide the evidence on
which the work is based; and
v. Continuously update and develop skills including that of subordinates through

relevant professional development as a basis for competent practice.
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6.2 Managing Breach of Code of Practice
DOE will pro-actively respond to all formal complaints lodged regarding possible or alleged
breaches of the Code of Practice by registered consultants. Complaint could be received
from continues evaluation form filled by DOE officer, formal email and letter. Every formal
complaint lodged regarding the possible or alleged breaches of the Code of Practice will be
investigated by a special investigative team set up by the DOE which shall conduct the
investigation swiftly and free from bias. As a general rule, it is important to remember that
no registered consultant should be dismissed or punished for misconduct unless the
registered member’s concern has been given an opportunity to defend himself/herself or an
opportunity to be heard.
6.3 Issuance of a Show Cause Letter
The following guidelines only deal with managing alleged breaches of the Code of Practice.
i. If an investigation reveals that there are merits to such complaints of possible or

alleged breaches of the Code of Practice by its registered consultants, the DOE shall
issue a show cause letter to the consultants and such letter shall state the allegations
of the misconduct clearly and precisely. This letter is to call for an explanation for the
alleged misconduct and to allow the registered member to defend or explain the
situation, as well as to state why the registered member believes disciplinary action
should not be taken. A timeline to respond to such letter must be stipulated in the
show cause letter.
ii. If the explanation is acceptable or satisfactory, no punishment should be imposed.

However, if the registered member fails to respond and/or if the explanation is
unacceptable, the DOE can either (a) take disciplinary action; or (b) if it feels the
allegations are serious enough to warrant it, issue a notice of a domestic inquiry.
6.4 Issuance of Notice for Domestic Inquiry
The Notice of Domestic Inquiry should comprise the following
25
i. Specific charge which states the type of offence, the date, the time and place where
the offence took place;
ii. Details of the domestic inquiry (ie: date, time and place); and
iii. Inform the registered member his/her right to bring along witnesses or any
documentary evidence, if any.
6.5 Deregistration and Suspension
Registered individuals can be deregistered or suspended if they fail to abide with the Code
of Practice or fail to fulfil the minimum requirements of CPD and qualifying EIA experience
or other reasonable grounds. The committee set up under the Registration Scheme shall
make the final decision. In a case of deregistration, individual can apply new registration
after two years of the issuance of the deregistration letter. Any CePEIA and Subject
Consultant that fails to renew within two (2) years after expiry, shall be removed from the
system and required to new registration. Suspension under this scheme could be revoke
only if the Director General is satisfied with the corrective action made to the incompliance
to the Scheme for Certified EIA Consultant in Malaysia.
6.6 Appointment of Panel for Domestic Inquiry
The panel members must consist (odd number of persons) of people who are neither
directly nor indirectly connected to the matter. Panel members should be employees of DOE
who are, in comparison, of a higher rank or seniority than the registered member. To ensure
that the domestic inquiry is conducted adequately, the chairman of the panel should have
some knowledge of the domestic inquiry process. A prosecutor shall also be appointed from
the DOE which shall be from the DOE investigative team.
The domestic inquiry proceedings shall be carried out similar to a court trial which
comprises the following stages applicable to the DOE and the registered member:
 Examination-in-chief;
 Cross-Examination; and
 Re-Examination
26
At the conclusion of the hearing, the panel will discuss and study the evidence given by both
parties. Thereafter, the panel will make a finding as to whether the registered member is
guilty of the misconduct. If the registered member is guilty, the panel may decide on which
disciplinary action should be taken, including but not limited to:-
i. Suspension of Membership; or
ii. Expulsion.
In order to ensure the legality of any punishments imposed on any registered members
pursuant to such proceedings, it is recommended that such punishments to be expressly
stipulated under the proposed regulations to be enacted pursuant to the EQA 1974 to
govern the conduct of its registered consultant.
27
APPENDIX 1-
APPLICATION FORM
1
Department Of Environment
Ministry Of Natural Resources and Environment
Level 1-4, Podium 2&3,
No 25, Persiaran Perdana, Presint 4
62574 W.P. PUTRAJAYA
APPLICATION FORM FOR Recent

CERTIFIED PROFESSIONAL IN ENVIRONMENTAL
Photo
IMPACT ASSESSMENT (CePEIA)
Compulsory
Instructions to applicants For Administration Use Only (DOE)
I.All information must be typed. Application QPEIA __ __ __ __

II.Application letter to doe Number
III.Recent photo (passport size) Status :
IV. All documents must be proper binding Complete [ ]
V. Please enclosed a copy of the verified supporting document. Not Complete [ ]
VI. Only complete applications will be processed.
TYPE OF APPLICATION
[ ] New If applicant has been registered under assistant consultant, please fill in
Registered No:
Please tick (√) one
SECTION A – APPLICANT’S INFORMATION

Name
Title (Prof, Dr., Mr., Mrs., Ms)
Identification Card Number/Passport number
Nationality
Date of Issue *(Passport holder)
Place of Issue *(Passport holder)
Address
Please (√)the address used for correspondence (Letter, certificate etc)
[ ] Home Address [ ] Company Address
Mailing Address: Mailing Address:
……………………………………………………… ………………………………………………………
……………………………………………………… ………………………………………………………
……………………………………………………… ………………………………………………………
………………………..Postcode……………. ……………………………Postcode…………….
City………………… State…………………….. City……………………State:…………………….
1
Telephone No: ………………………… Telephone No: …………………………
Mobile No.: …..……………………. Fax No.: ………………………..
Email ……………………………………………
Eg: sarah@gmail.com
SECTION B – PAYMENT METHOD
[ ] Cash [ ] Online payment
[ ] Money Order [ ] Credit Card
[ ] Bank Draf [ ] Cheque

Cheque No :
Please ensure cheque payable to XXXXXXXX. Account No : (xxxxxbank
Bangi)
SECTION C - SELECTION AREA OF EXPERTISE
*Applicant is only allowed to only choose maximum two functional areas
**Applicant is only allowed to choose area of expertise and scope of studies base on his/her expertise
that gained from verified academic qualification, formal training and working experiences.
*Functional Areas **Area of Expertise **Scopes of studies Tick (/)
Water quality monitoring Water quality monitoring and baseline

assessment
Water quality modeling Water quality modeling
Soil erosion and sedimentation Soil erosion and sedimentation analysis
Water Pollution Control Land disturbance Pollution Prevention

and Mitigation Measures (LDP2M2
Plan)
Water Pollution Control Design of waste water treatment plant
Technology (sewage
/leachate/effluent)
Performance monitoring
Air quality monitoring and baseline

Air Monitoring
assessment
Air Quality Modelling Air quality modeling
Air Pollution Control Design air pollution control
Technology Performance monitoring
Air Noise and vibration quality monitoring

Noise and Vibration monitoring
and baseline assessment
Noise and vibration modelling Noise and vibration modeling
Noise and Vibration Pollution Noise pollution and vibration control
Control Technology design
Qualitative Risk Assessment
Risk Assessment
Quantitative Risk Assessment
Contaminated Land Monitoring Contaminated land monitoring
Process Recovery of schedule
Recovery technology and design
waste
Schedule waste pollution Toxic and hazardous waste control
control technology technology and design
Handling and management of schedule
Waste Management Schedule waste management
waste
Solid waste characterization study
Biomass management
Solid waste
2
Solid waste management
Landfill design
SECTION D - ACADEMIC QUALIFICATIONS
*Please enclosed copies of certificates and official transcript.
Name /Course Title Name of University/Campus Period of Year of Study

Study
From To
SECTION E – MEMBERSHIPS OF PROFESSIONAL BODIES

Data Current
Official Current Membership
Professional Body Level
Abbreviations Level Achieved
SECTION F1 - COMPETENCY COURSE FROM INSTITUT ALAM SEKITAR MALAYSIA (EiMAS)
Date Certificate No.

No Name/Course Title Certified
Course for Certified Environmental Professional in The

Operation Of Industrial Effluent Treatment Systems
1
(Biological Processes – Activated Sludge Process)
Course for Certified Environmental Professional in the

Operation of Industrial Effluent Treatment Systems
2
(Physical Chemical Processes)
Course on Certified Environmental Professional In

3 Bag Filter Operation (CePBFO)
Course on Certified Environmental Professional In

4 Scrubber Operation (CePSO)
Course for Certified Environmental Professional in

5 Sewage Treatment Plant Operation – CePSTPO
Course On Certified Environmental Profesional In

6
Scheduled Waste Management (CePSWaM)
Course for Certified Environmental Professional in the

7
Treatment of Palm Oil Mill Effluent (Pond Processes)
3
(CePPOME)
Course on Certified Professional in Erosion and

8 Sediment Control (CPESC)
9 Course on Certified Erosion, Sediment and Storm

Water Inspector (CESSWI)
10 Others courses attended organized by EiMAS….
SECTION F2 - OTHERS COURSE RELATED EIA REGISTERED AREA

The applicant should attached a copy of certification for each courses attended
Date Area
Name/Course Title (Air/Water/Was
No te)
OR Specialist
Area
SECTION G: ENVIRONMENT MANAGEMENT EXPERIENCE

(5 YEARS EXPERIENCES NEED FOR THE REGISTRATION AS CONSULTANT)
i. Participation in Term of Reference (TOR) preparation for Environmental Impact Assessment (EIA)
Study
Verification Source –
No Name of Project Position Responsibilities Dates and name, company, address,
Duration telephone, fax, email
ii. Participation in Environmental Impact Assessment (EIA) Study – minimum 5 EIA reports
No Name of Project Position Responsibilities Dates and Verification Source –

Duration name, company, address,
telephone, fax, email
(attached with a (attached brief (attached with list of EIA
copy of EIA of your study team members EIA
cover report) responsibilities report)
and tasks in the
study)
4
iii) Participation in Environmental Assessment or Site Assessment
iv) Participation in preparation of Environmental Management Plan (EMP)
5
v) Involvement in preparation of any EIA guidance documents or any other environmental and technical
guidelines
vi) Study or research related to the consultant’s expertise

6
vii) Participation in preparation of Land Disturbance Prevention Pollution Mitigating Measures (LDP2M2)
vii. Participation in environmental modelling
ix. Participation in environmental statistic
telephone, fax, email
7
Duration
x. Participation in environmental monitoring

Name of Project Position Responsibilities Dates and name, company, address,
No Duration telephone, fax, email
xi. Participation in any environmental discipline

8
SECTION H - DECLARATION
I hereby apply for *registration/renewal and agree to observe and abide by the Code of Conduct specified under
the EIA Consultant Registration Scheme. I certify that the statements contained in this submission are correct
to the best of my knowledge.
_________________________________ ______________________
Applicant’s Signature Date
*choose related
SECTION I: REFERENCES
Referee 1 Referee 2
Name : …………………………………………….. Name : ……………………………………………..
Address : …………………………………………….. Address : ……………………………………………..
…………………………………………….. ……………………………………………..
…………………………………………….. ……………………………………………..
…………………………………………….. ……………………………………………..
No. Tel. : …………………………………………….. No. Tel. : ……………………………………………..
No. Fax : …………………………………………….. No. Fax : ……………………………………………..
E-mail : …………………………………………….. E-mail : ……………………………………………..
*Referee have to fill Referee Assessment Form and must be submitted in sealed envelope together with the
application
IMPORTANTS- CODE OF PRACTICE

All EIA Consultants are obliged to improve the standing of the environmental impact assessment profession by
rigorously observing the following Codes of Practice. Failure to conform may result in suspension or
deregistration. All registrants shall:
 Act professionally, accurately and in an unbiased manner;
 Strive to increase the competence and prestige of the environmental impact assessment
profession;
 Assist those under my supervision (if relevant) in developing their management, professional
and environmental impact assessment skills;
 Not to undertake any job that I am not competent to perform;
 Not to represent conflicting or competing interests and to disclose to any client or employer any
relationship that may influence my judgment;
 Not to accept any inducement, commission, gift or any other benefit from any interested party
or knowingly allow colleagues to do so;
 Not to intentionally communicate false or misleading information that may compromise the
integrity of any EIA study; and
 Not to act in any way that would prejudice the reputation of the environmental consultant
9
registration process and to co-operate fully with any inquiry in the event of any illegal breach of
this code.
Please return to the completed form to :
Secretariat
Assessment Division
Department of Environment
Ministry Of Energy, Science, Technology, Environment & Climate Change
.
Tel : 03-88712000 Fax : 03-88891045
Web: www.doe.gov.my
10
Recent
Photo
APPLICATION FORM FOR SUBJECT CONSULTANT

Compulsory
i. All information must be typed.

ii. Application letter to doe For Administration Use Only (DOE)
iii. Recent photo (passport size)
Application QPEIA __ __ __ __
iv. All documents must be proper binding Number
v. Please enclosed a copy of the verified supporting
document. Status :
vi. Only complete applications will be processed. Complete [ ]
Not Complete [ ]
TYPE OF APPLICATION
If applicant has been registered under assistant consultant, please fill in
Registered No:

Name
Nationality
Address
……………………………………………………… ………………………………………………………
……………………………………………………… ………………………………………………………
……………………………………………………… ………………………………………………………
1
Mobile No.: …..……………………. Fax No.: ………………………..
Email ……………………………………………
Eg: sarah@gmail.com

Cheque No :
Bangi)
SECTION C - SELECTION AREA OF EXPERTISE
*Applicant is only allowed to only choose ONE area of expertise
**Applicant is only allowed to choose TWO scope of studies base on his/her expertise that demonstrated by
the academic qualification, formal training, working experiences, significant contribution that recognized by
local / international body. Any supporting document must be included.
*Area of Expertise **Scope of Studies
Geology
Ecology
Forestry
Industrial Process
Traffic and Highway
Marine
Hydrology
Flora & Fauna
Agriculture
Mining and Quarrying
Mineral Processing
Radioactive
Fisheries
SECTION D - ACADEMIC QUALIFICATIONS

Name of
Name /Course Title Period of Study Year of Study
University/Campus
From To
SECTION E – MEMBERSHIPS OF PROFESSIONAL BODIES

Data Current
Professional Body Official Abbreviations Current Membership Level
Level Achieved
2
SECTION F – COMPULSORY COURSE CODE OF ETHICS CONDUCT BY EIMAS

The applicant should attached a copy of certification for each courses attended
No DATE Pass/Fail
SECTION G - COURSE RELATED SUBJECT CONSULTANT REGISTERED AREA

The applicant should attached a copy of certification for each courses attended `
No. Courses Date Organizer
SECTION G - DECLARATION
I hereby apply for subject consultant registration and agree to observe and abide by the Code of Conduct
specified under the EIA Consultant Registration Scheme. I certify that the statements contained in this
submission are correct to the best of my knowledge.
_________________________________ ______________________
*choose related
Referee 1 Referee 2
Name : …………………………………………….. Name : ……………………………………………..
Address : …………………………………………….. Address : ……………………………………………..
…………………………………………….. ……………………………………………..
…………………………………………….. ……………………………………………..
…………………………………………….. ……………………………………………..
No. Tel. : …………………………………………….. No. Tel. : ……………………………………………..
No. Fax : …………………………………………….. No. Fax : ……………………………………………..
3
E-mail : …………………………………………….. E-mail : ……………………………………………..
application

All Subject Consultants are obliged to improve the standing of the environmental impact assessment
profession by rigorously observing the following Codes of Practice. Failure to conform may result in suspension
or deregistration. All registrants shall:
profession;
 Not to represent conflicting or competing interests and to disclose to any client or employer
any relationship that may influence my judgment;
this code.
Secretariat
Assessment Division
.
Tel : 03-88712000 Fax : 03-88891045
Web: www.doe.gov.my
4
APPLICATION FOR ASSISTANT CONSULTANT

Recent
Instructions to applicants Photo
I. All Information Must Be Typed.

II. Application Letter To Doe
III. Recent Photo (Passport Size) Compulsory
IV. All Documents Must Be Proper Binding
V. Please Enclosed A Copy Of The Verified Supporting Document. or Administration Use Only (DOE)
VI.Only Complete Applications Will Be Processed.
Application
Number
Status :
Complete [ ]
Not Complete [ ]
Name
Identification Card Number/Passport
number
Nationality
Address
…………………………………………… ……………………………………………………………………
…………………………………………… ……………………………………………………………………
…………………………………………… ……………………………
……………………………… ……………………………Postcode…………….
………………………..Postcode……… City……………………State:……………………. Telephone
……. City………………… No: …………………………
State…………………….. Fax No.: ………………………..
Telephone No:
…………………………
Mobile No.: …..…………………….
Email ……………………………………………
Eg: sarah@gmail.com
1

Cheque No :
Bangi)
SECTION C - ACADEMIC QUALIFICATIONS

Study
From To
SECTION D – MEMBERSHIPS OF PROFESSIONAL BODIES

Data
Official Current Membership Level Current
Professional Body
Abbreviations Level
Achieved
SECTION E – INDUCTION COURSE FROM INSTITUT ALAM SEKITAR MALAYSIA (EiMAS)

(For The Registration of Assistant Consultant
Applicant is compulsory to attend the Induction and pass the examination)
Date Pass
Name/ Certified (Yes /No)
No Course
Title
Induction
1 Course
SECTION F - OTHERS ENVIRONMENTAL COURSES ORGANIZED BY RECOGNIZED BODY

ATTENDED
(The applicant should attached a copy of certification for each courses attended)
Date Area
Name/
No Course
Title
2
SECTION G: ENVIRONMENT MANAGEMENT EXPERIENCE

(1 YEARS EXPERIENCES NEED FOR THE REGISTRATION ASSISTANT CONSULTANT)
iii. Participation in Term of Reference (TOR) preparation for Environmental Impact Assessment (EIA)
Study
Name Po Responsibili Dates and name, company,
No
of siti ties Duration address, telephone,
Project on fax, email
iv. Participation in Environmental Impact Assessment (EIA) Study – minimum 5 EIA reports
No Name Po Responsibili Dates and Verification Source –

of siti ties Duration name, company,
Project on address, telephone,
fax, email
iii) Participation in Environmental Assessment or Site Assessment
No
3
iv) Participation in preparation of Environmental Management Plan (EMP)
No
v) Involvement in preparation of any EIA guidance documents or any other environmental and technical
guidelines
No
vi) Study or research related to the consultant’s expertise

No
vii) Participation in preparation of Land Disturbance Prevention Pollution Mitigating Measures (LDP2M2)
No
4
vii. Participation in environmental modelling
No
ix. Participation in environmental statistic
No
x. Participation in environmental monitoring

No
5
xi. Participation in any environmental discipline

No
I hereby apply for registration and agree to observe and abide by the Code of Conduct specified under the EIA
Consultant Registration Scheme. I certify that the statements contained in this submission are correct to the best
of my knowledge.
_________________________________ ______________________
*choose related
Referee 1 Referee 2
Name : ……………………………………………..Name : ……………………………………………..
Address : ……………………………………………..Address : ……………………………………………..
…………………………………………….. ……………………………………………..
…………………………………………….. ……………………………………………..
…………………………………………….. ……………………………………………..
No. Tel. : ……………………………………………..No. Tel. : ……………………………………………..
No. Fax : ……………………………………………..No. Fax : ……………………………………………..

6
E-mail : ……………………………………………..E-mail : ……………………………………………..
application

All Assistant Consultants are obliged to improve the standing of the environmental impact assessment profession
by rigorously observing the following Codes of Practice. Failure to conform may result in suspension or
deregistration. All registrants shall:
profession;
 Not to accept any inducement, commission, gift or any other benefit from any interested party or
knowingly allow colleagues to do so;
this code.
Secretariat
Assessment Division
Level 1-4, Podium 2&3, No 25, Persiaran Perdana, Presint 4
Tel : 03-88712000 Fax : 03-88891045
Web: www.doe.gov.my
7
APPENDIX 1: FORM /VER2/APRIL2018
Recent
APPLICATION FORM FOR RENEWAL REGISTRATION FOR Photo
CONSULTANT
Compulsory
Instructions to applicants
Registration __ __ __ __
I. All Information Must Be Typed. Number
II. Application Letter To Doe Registration
III. Recent Photo (Passport Size) Expiry Date
IV. All Documents Must Be Proper Binding Status :
V. Please Enclosed A Copy Of The Verified Complete [ ]
Supporting Document. Not Complete [ ]
I. ONLY COMPLETE APPLICATIONS WILL BE
PROCESSED.
Name
Nationality
Address
……………………………………………………… ………………………………………………………
……………………………………………………… ………………………………………………………
……………………………………………………… ………………………………………………………
Mobile No.: …..……………………. Fax No.: ………………………..
Email ……………………………………………
Eg: sarah@gmail.com
1

Cheque No :
Please ensure cheque payable to XXXXXXXX. Account No : (xxxx)
SECTION C - ACADEMIC QUALIFICATIONS (IF ANY CHANGES)

Study
From To
SECTION D – MEMBERSHIPS OF PROFESSIONAL BODIES (IF ANY CHANGES)

Data Current
SECTION E – EIA QUALIFYING EXPERIENCES
Project Brief (Name of Period of Study Verification

project, category of Responsibilities Area of (Please provide
prescribed activity and brief Study/ Man month (air details on
description of activity) quality specialist/ company/conta
1manmonth) ct
person/address
, tel,fax, email
of client.
2
SECTION F – CONTINOUS PROFESSIONAL DEVELOPMENT (CPD)

(150 CPD for 3 Years)
ACTIVITY DATE Duration CPD Hours VERIFICATION
Training/workshop/seminar Half day (3-4hrs): 3 (Please Provide evidence on
– as participant related to CPD hrs attendance e.g certificate or
registered area only Full day (6-8hrs) :6 details training provider-
CPD company/contact
Two full days person/address/tel/fax/e-
Training : 12 mail.)
CPD
No maximum
claimable limit/
1.
2.
3.

Meeting- attending meeting Half day meeting: 2 (Please Provide evidence on
related to EIA projects, CPD attendance e.g certificate or
technical committee as an Full day: 4 CPD details training provider-
expert, national and *maximum claimable company/contact
international is 8 hrs. per meeting person/address/tel/fax/e-
mail.)
1.
2.
3.
ACTIVITY Conducting DATE Duration CPD Hours VERIFICATION
Training – related with 1 Hour training: 3 CPD (Please Provide evidence on
the registered expertise Maximum claimable: 12 attendance e.g. certificate or
CPD per event details training provider-
organizer /company/contact
person/address/tel/fax/e-
mail.)
1.
2.
3.
Publication - related to 1 Article : 2CPD (Please provide evidence of
the consultant expertise the articles publication)
Maximum claimable
3
12 hours/year
1.
2.
3.
ACTIVITY DATE Pages CPD Hours VERIFICATION
Self-Study – related to the Reading related books (Please Provide evidence an
expertise Page 0 - 100 : 2 CPD hr summary of the self-study)
Page > 100: 3 CPD hr
1 article:
Maximum claimable 5
hrs/year
1.
2.
3.
I hereby apply for *registration/renewal and agree to observe and abide by the Code of Conduct specified
under the EIA Consultant Registration Scheme. I certify that the statements contained in this submission are
correct to the best of my knowledge.
_________________________________ ______________________
*
4
APPENDIX 1: FORM /VER2/APRIL2018
Recent
Photo
APPLICATION FORM FOR RENEWAL REGISTRATION FOR

SUBJECT CONSULTANT
Instructions to applicants Compulsory
I. All Information Must Be Typed. Registration

II. Application Letter To Doe Number
III. Recent Photo (Passport Size) Registration
IV. All Documents Must Be Proper Binding Expired Date
V. Please Enclosed A Copy Of The Verified Supporting
Status :
Document.
Complete [ ]
VI. Only Complete Applications Will Be Processed.
Not Complete [ ]

Name
Nationality
Address
……………………………………………………… ………………………………………………………
……………………………………………………… ………………………………………………………
……………………………………………………… ………………………………………………………
Mobile No.: …..……………………. Fax No.: ………………………..
Email ……………………………………………
Eg: sarah@gmail.com
1

Cheque No :
Please ensure cheque payable to XXXXXXXX. Account No : (xxxx)
SECTION C - ACADEMIC QUALIFICATIONS (IF ANY CHANGES)

Study
From To
SECTION D – MEMBERSHIPS OF PROFESSIONAL BODIES (IF ANY CHANGES)

Data Current
SECTION E – EIA QUALIFYING EXPERIENCES
Project Brief (Name of Period of Study Verification

project, category of Responsibilities Area of (Please provide
prescribed activity and brief Study/ Manmonth (air quality details on
description of activity) specialist/ 1manmonth) company/conta
ct
person/address
, tel,fax, email
of client.
2
SECTION f – CONTINOUS PROFESSIONAL DEVELOPMENT (CPD)

(60 CPD Within 3 Years)
Training/workshop/seminar Half day (3-4hrs): 3 (Please Provide evidence on
– as participant related to CPD attendance e.g certificate or
registered area only Full day (6-8 hrs): 6 details training provider-
CPD company/contact
Two full days person/address/tel/fax/e-
Training : 12 mail.)
CPD
No maximum
claimable limit/
1.
2.
3.

Meeting- attending meeting Half day meeting: (Please Provide evidence on
related to EIA projects, 2 CPD attendance e.g certificate or
technical committee as an Full day: 4 CPD details training provider-
expert, national and *maximum claimable company/contact
international is 8 hrs per meeting person/address/tel/fax/e-
event mail.)
1.
2.
3.
ACTIVITY Conducting DATE Duration CPD Hours VERIFICATION
Training – related with 1 Hour training : 3 CPD (Please Provide evidence on
the registered expertise Maximum claimable: 12 attendance e.g certificate or
CPD per event details training provider-
organizer /company/contact
person/address/tel/fax/e-
mail.)
1.
2.
3.
Publication - related to 1 page : 2CPD (Please Provide evidence of
the consultant expertise the articles publication)
Maximum claimable
12 hours/year
1.
2.
3.
ACTIVITY DATE Pages CPD Hours VERIFICATION
3
Self-Study – related to the 1 – 100 page : 2 CPD (Please Provide evidence an
expertise 100 pages < : 3 CPD summary of the self-study)
1 article: 0.5
Maximum claimable 5
hrs/year
1.
2.
3.
I hereby apply for *registration/renewal and agree to observe and abide by the Code of Conduct specified
under the EIA Consultant Registration Scheme. I certify that the statements contained in this submission are
correct to the best of my knowledge.
_________________________________ ______________________
choose related
All Assistant Consultants are obliged to improve the standing of the environmental impact assessment
profession by rigorously observing the following Codes of Practice. Failure to conform may result in suspension
or deregistration. All registrants shall:
profession;
this code.
4
5
APPENDIX 2 – FORMAT FOR PORTFOLIO OF WORK
FORMAT FOR PORTFOLIO OF WORK
PORTFOLIO CONTENTS
1. Table of Contents.
2. Professional Resume
3. Personal Statement/ Professional Philosophy. Briefly indicate your personal mission
statement especially related to environmental management.
4. Samples* of Work for EIA CePIA:
Samples can be taken from five (5) EIA reports that you have involved.
5. Samples of work for Subject Consultants must be attached such as published
articles, research papers and any related document to support the application.
*Each sample must have the following items:
a) Cover of the approved EIA Report (only for CePEIA).

b) Copy of relevant sections/ study.
c) Your responsibilities and tasks in the study
d) Verification from team leader or client
6
APPENDIX 3 – FORM B REFEREE ASSESSSMENT FORM
EIA CONSULTANTS REGISTRATION SCHEME, DOE MALAYSIA

FORM B: REFEREE ASSESSMENT
APPLICATION FOR REGISTRATION AS AN CePEIA/SUBJECT SPECIALIST/

ASSISTANT CONSULTANT
APPLICANT : __________________________________________
CATEGORY APPLIED : __________________________________________
ADDRESS : __________________________________________
__________________________________________
TEL /FAX/ EMAIL : __________________________________________
Note: This form must be submitted to the DOE directly in a sealed envelope by the
referee.
No DETAILS INFORMATION
1. Referee name
2. Office address, tel, fax, e mail
3. Profession.
7
4. Do you fully understand the criteria and requirements

needed to be registered? (Requirements are available
in the EIA Consultants Registration Scheme Guidance
Document which may be viewed at www.doe.gov.my)
5. How long have you known the candidate in his/ her

professional capacity?
6. Describe your professional relationship with the

applicant.
7. Do you think that the candidate has met the criteria

and requirements?
8. Are you satisfied with the applicant’s required core

competencies? Please make your judgment based on
your professional observation on his work such as
project management, reports or publication. Please
list the projects or documents known to you.
9. Do you have any doubt or uncertainty about the

candidate when answering the above questions? If
yes, please clarify further.
10. Based on professional judgement, do you think it is

necessary for an interview to be conducted to clarify
doubt or uncertainties as indicated in no. 9?
11. Please indicate any other observation or professional

statement about the candidate.
12. Signature & Date
Thank you for your assistance. Information submitted is strictly confidential. Please
submit this form directly in a sealed envelope to:
EIA Registration Secretariat

Assessment Division
Department of Environment Malaysia
Level 1-4, Podium Block 2&3
Lot 4G3, Precinct 4
Federal Government Administrative Centre
62574 Putrajaya
Attention: skeia@doe.gov.my
Tel : 03-88712000/ Fax :03-88891045, Web: www.doe.gov.my
8
9
10
APPENDIX 4 – CHECKLIST FOR THE NEW APPLICATION
Submission Checklist for CePEIA and Subject Consultant Certification
NO. Item Yes/No
1. APPLICATION FORM (HARDCOPY)
Contact details (Address, telephone number, fax & email) and Application Fee
2. RECENT PHOTO
3. ACADEMIC QUALIFICATION
Evidence of education (must be Certified Copies)
4. AREA OF EXPERTISE
Evidence in the form of certificates or examination results (must be certified copies)
5. WORK EXPERIENCE
Verification of work experience with signatures of verifiers
6. CODE OF PRACTISE
Signed statement of ethical practise and agreement to abide by the DOE Code of
Ethics and Professional Conduct
7. APPOINTMENT OF TWO REFEREES (Details of 2 nominated referees include):
Qualification
Current position
Relationship with the applicant
Contact details
8. REFEREE ASSESSMENT FORM
9. STATEMENT OF CLAIM STATUTORY DECLARATION
10. HAS ATTENDED AND PASSED THE INDUCTION COURSE (provide certificate)
11. Sample copy of FIVE (5) EIA reports (front page together with list of EIA study team)
12. PORTFOLIO OF WORK
11
NO. Item Yes/No
13. DETAILED AND CURRENT CURRICULUM VITAE
12
13

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GUIDANCE DOCUMENT

ON EIA CONSULTANT REGISTRATION

DEPARTMENT OF ENVIRONMENT MALAYSIA

6.5 Deregistration and Suspension 26

No. Table Page

Table 1.0 Area of Expertise 3

Table 2.0 Area of Expertise and Subject Consultants 4

Table 3.0 Registration requirements for Assistant Consultant,

CePEIA and Subject Consultant 8

Table 4.0 Requirements for Renewal 10

No. Figure Page

Figure 1.0 CPD Hours Guideline 13

Figure 2.0 Continues Evaluation 14

Figure 3.0 Registration Process Flow 19

Figure 4.0 Renewal Process Flow 20

Figure 5.0 Process of Domestic Inquiry 26

CePEIA Certified Environmental Professional in EIA

CePIETSO (BP) Certified Environmental Professional in The Operation of

CePIETSO Certified Environmental Professional in the Operation of Industrial

CePBFO Certified Environmental Professional in Bag Filter Operation

CePSO Certified Environmental Professional in Scrubber Operation

CePSTPO Certified Environmental Professional in Sewage Treatment Plant

CePSWaM Certified Environmental Professional in Scheduled Waste

CePPOME Certified Environmental Professional in the Treatment of Palm Oil

CPESC Certified Professional in Erosion and Sediment Control

CePLTPO Certified Environmental Professional in Leachate Treatment Plant

CESSWI Certified Erosion, Sediment and Storm Water Inspector

CiSEC Certified Inspector of Sediment and Erosion Control

CLM Contaminated Land Management

DOE Department of Environment, Malaysia

EiMAS Environment Institute of Malaysia

EQA Environmental Quality Act 1974

EIA Environmental Impact Assessment

LDP2M2 Land Disturbance Prevention Pollution Mitigating Measures

2.0 WHY REGISTER

2.1 Legal Requirement

2.2 Purpose and Benefits of Registration

3.0 REGISTRATION CATEGORIES

3.1 Categories of Registration

3.1.1 Assistant Consultant

A person who is registered as Assistant Consultant is consider has a good knowledge in

3.1.2 Certified Environmental Professional in EIA (CePEIA)

3.1.3 Subject Consultant

A person who is registered as a subject consultant is considered to have profound

3.2 Area of Expertise

Functional Area Area of Expertise Scope of Studies

3.2.3 Area of Expertise for Subject Consultants

Area of Expertise Scope of Studies

4.0 ROLES AND RESPONSIBILITIES IN EIA STUDIES

4.1 Certified Environmental Professional in EIA(CePEIA)

4.2 Subject Consultant

Subject Consultant is a person who is an expert or an experienced professional in a

i. Conducting the specific studies and/or assessment due to his/her subject

4.3 Assistant Consultant

4.4 EIA Team Leader

4.5 EIA Team Members

4.6 Project Proponents

5.0 HOW TO REGISTER

5.1 New Registration