PARAñAQUE CITY COLLEGE

Coastal Road, Medina Street, San Dionisio, Parañaque City

OFFICE OF THE PREFECT OF DISCIPLINE

FIVE-YEAR DEVELOPMENT PLAN

Department : OFFICE OF THE PREFECT OF DISCIPLINE School Year : 2020-2025

Department Head : ANDREW A. BELGICA, Prefect of Discipline Date Submitted : APRIL 15, 2020

PROGRAM PROJECT/ PERSON/S TIME RESOURCES/

PERFORMANCE INDICATORS EVALUATION
OBJECTIVES ACTIVITIES RESPONSIBLE FRAME BUDGET

A. Student Discipline Cases

1.Take cognizance 1.Initiate motu proprio 1.Student discipline cases are duly -Prefect of All year Copy of the 100% of the
of 100% of student the student discipline initiated against erring students in Discipline round Student Code of student discipline
discipline cases cases in behalf of the College’s behalf Conduct and cases were taken
College 5-100% of cases are initiated -Student- Discipline cognizance of,
3- 75% of cases are initiated respondent handled properly,
1- 50% of cases are initiated and promptly
2.Handle student 2.Complaints against erring students are -Complainant disposed of
discipline cases upon handled and properly resolved.
complaint 5-100% of cases are handled
3- 75% of cases are handled
1- 50% of cases are handled
2.Resolve 100% of 1.Require all the parties 1.All necessary documents and -Prefect of All year Copy of the 100% of student
student discipline to the case to submit the formalities are complied with by the Discipline round Student Code of discipline cases
cases necessary documents and parties to the case Conduct and were judiciously
forms. 5-100% of documents are complied with -Student- Discipline and equitably
3- 75% of documents are complied with respondent resolved
1- 50% of documents are complied with
-Complainant
2. Inform the parties of 2. All parties to a case are notified and
 their rights and duly informed of their rights and
obligations obligations.
5-100% of parties are notified
3- 75% of parties are notified
1- 50% of parties are notified
3.Observe the 1.Inform the parties to 1.All parties to a case are notified of the -Prefect of All year Copy of the 100% of
reglementary the case of the pertinent prescriptive periods on each stage of the Discipline round Student Code of reglementary
periods to speedily reglementary periods proceeding. Conduct and periods and
disposed of 100% of 5-100% of parties are notified -Student- Discipline provisions on
student discipline 3- 75% of parties are notified respondent prescriptive periods
cases 1- 50% of parties are notified were observed and
2.Strictly implement the 2.Cases are dismissed for failure to -Complainant duly implemented
prescriptive periods by observe the reglementary periods.
dismissing the case or 5-100% of cases are dismissed
disallow the filing of 3- 75% of cases are dismissed
forms 1- 50% of cases are dismissed
4.Reduce the 1.Strict implementation of 1.Sanctions provided for each violation -Prefect of All year Copy of the Students violations
violations sanctions are strictly implemented. Discipline round Student Code of of the Code of
committed by the 5-100% of sanctions are implemented Conduct and Conduct and
students to not 3- 75% of sanctions are implemented -Student- Discipline Discipline and
more than ten (10) 1- 50% of sanctions are implemented respondent misdemeanors
per semester 2.Awareness drive among 2.Teachers and students are aware of were reduced to
teachers and students their rights and obligations under the -Complainant less than ten per
Code of Conduct and Discipline. semester
5-100% of teachers and students are
aware
3- 75% of teachers and students are
aware
1- 50% of teachers and students are
aware
B. Rationalization, Standardization, and Codification
1.Implement in full Referral on the Code in Provisions of the Code are substantially -Prefect of All year Copy of the The Student’s Code
the Student Code of resolving all cases of followed and applied in all cases of Discipline round Student Code of of Conduct and
Conduct and student discipline student discipline. Conduct and Discipline were
Discipline 5-100% of provisions are applied and -Student- Discipline fully implemented
 followed respondent
3- 75% of provisions are applied and
followed -Complainant
1- 50% of provisions are applied and
followed
2.Streamline the 1.Propose amendments 1. Amendments to the Code are -Prefect of All year Copy of the The Student’s Code
procedure in to any of the provision of proposed Discipline round Student Code of of Conduct and
resolving the the Code or propose for 5-100% of amendments are proposed Conduct and Discipline were
student discipline its repeal, whichever is 3- 75% of amendments are proposed -Committee on Discipline fully implemented
cases necessary 1- 50% of amendments are proposed Discipline
2.Citing the provision of 2.Provisons of the Code of Conduct and
the Code in all cases of Discipline are referred to in all cases of
student discipline student discipline
5-100% of provisions are referred to
3- 75% of provisions are referred to
1- 50% of provisions are referred to
3.Observe 1.Conduct of summary 1.All cases of student discipline are -Prefect of All year Copy of the All provisions of the
procedural due hearing in all pertinent summarily heard and disposed of. Discipline round Student Code of Code on procedure
process in 100% of cases 5-100% of cases are heard and disposed Conduct and were observed and
student discipline of -Committee on Discipline duly implemented
cases 3- 75% of cases are heard and disposed Discipline
of
1- 50% of cases are heard and disposed
of
2.Service of notices in all 2. Notices are served in all parties to the
instances of student case especially to the student-
discipline cases respondents.
5-100% of the notices are served
3- 75% of notices are served
1- 50% of notices are served
4.Display on a 1.Formulation of an easy 1.A flowchart is produced. Prefect of S.Y. 2020 Tarpaulin Two visible and
strategic place the to read and easy to follow 5-a flowchart is produced Discipline easy to follow
flowchart of flowchart 1- no flowchart is produced flowcharts of the
procedure in 2.Posting of a visible 2. Two readable flowcharts are posted in procedure are
student discipline flowchart in at least 2 two bulletin boards. posted on bulletin
case bulletin boards near the 5-two flowcharts are posted boards
 office of the Prefect of 3- one flowchart is posted
Discipline 1- no flowchart is posted
C. Information Drive
1.Conduct an The Prefect of Discipline The Student Code of Conduct and -Prefect of Every Gymnasium At least five
orientation seminar shall conduct a yearly Discipline is discussed through a yearly Discipline school Sound System orientation
for the students orientation to discuss the orientation seminar attended by the year seminars were
about the Code of Code of Conduct and students, faculty and other personnel -Head of OSA conducted and
Conduct and Discipline among held at the College’s gymnasium. attended by all
Discipline and students, faculty and 5- 5 orientation seminars are conducted students and
related matters other personnel 3- 4 orientation seminars are conducted faculty
every start of school 1- 3 orientation seminars are conducted
year.
2.Inform 100% of The Prefect will conduct a Faculty members and other relevant -Prefect of Every Seminar venue All faculty and
the faculty and yearly seminar to be school personnel are aware of their Discipline school Sound system college personnel
other school attended by the faculty important roles in handling erring year were made aware
personnel through a and other College students and in resolving student -Head of OSA of their roles and
seminar about their personnel to inform them misdemeanors. duties with respect
roles and of their roles in student 5-100% of faculty and personnel are to student
responsibilities in discipline aware discipline
maintaining order 3- 75% faculty and personnel are aware
and decorum 1- 50% of faculty and personnel are
among students aware
D. Documentation
1.Keep a record of 1.Secure a hardcopy and 1. A hardcopy and electronic copy of all -Prefect of All year Computer, Records of the
100% of student an electronic copy of all documents, notices, decisions and Discipline round harddrives, filing cases were kept,
discipline cases for documents, notices, evidence in the case are kept and cabinet, folders, secured, filed,
future reference, decisions, and evidence secured. -IT Department printer copied
evaluation and used and presented 5-100% of hardcopies are secured electronically and
assessment during the proceedings 3- 75% hardcopies are secured maintained for
1- 50% of hardcopies are secured inspection
2.Make a record of cases 2.Records of the cases are kept and are purposes and
that is readily available inspected by proper authorities. compliance with
for inspection and 5-100% of the records are inspected the rules on
evaluation 3- 75% of the records are inspected confidentiality
1- 50% of the records are inspected
2.Produce a 1.Producing a template of 1. Templates and samples of complaints. -Prefect of All year -papers, folders Templates of all
template of forms complaint, response, Response, decisions and other pro forma Discipline round necessary
used in a case such requests, notices and documents are produced. documents and
as the complaint, decision for faster 5-100% of the templates are produced -IT Department forms were
response, request compliance 3- 75% of the templates are produced produced, modified
for an incident 1- 50% of the templates are produced accordingly and
report, request to 2.Keeping a printed copy 2.Substantial number of blank printed copies aware made
appear, and of the templates for copies of template are produced for easy always available in
decision. speedy resolution of reference. the office
every case 5-100% of the templates are produced
3- 75% of the templates are produced
1- 50% of the templates are produced
3.Create an Keep an electronic copy An electronic copy of all cases and its -Prefect of All year Computer, An electronic
electronic copy of of all the cases and all records are kept in a secured data Discipline round harddrives, copies of the
100% of student documents pertinent to it storage device. internet templates were
discipline cases and for security purposes 5-100% of the electronic copies are -IT Department connection produced and
all its accompanying secured secured in a
record 3- 75% of the electronic copies are computer for
secured security purposes
1- 50% of the electronic copies are and easy access
secured
4.Compile the Keeping the records in a All records are systematically filed and -Prefect of All year Papers, folders, A compilation of all
record of 100% of filing cabinet or in a arranged in a locked cabinet. Discipline round filing cabinet cases whether
student discipline locked compartment for 5-100% of the records are filed pending or attained
cases in a folder for security and 3- 75% of the records are filed finality were made
easy reference confidentiality 1- 50% of the records are filed for easy reference

E. Manpower and Supplies

1.Attend to five (5) 1.Participation of the 1.The Prefect of Discipline has attended -Prefect of S.Y. 2020- Transportation The Prefect and
seminars/ trainings Prefect and other to at least two national seminars. Discipline 2024 allowance, office personnel
in connection with personnel involved in -attendance to two seminars seminar fee were able to attend
handling student student discipline in at 3- attendance to one seminar to relevant
discipline cases least 2 national seminars 1- no attendance to a seminar seminars for
professional growth
2. Participation of the 2.The Prefect of Discipline has attended -Prefect of and capacity
Prefect and other school to at least 2 regional seminars. Discipline building
personnel involved in 5-attendance to two seminars
student discipline in at 3- attendance to one seminar
least 2 regional seminar 1- no attendance to a seminar
to keep abreast of
developments in such
field

2.Obtain two (2) 1.Request to the City 1.At least two personnel are manning -Office personnel S.Y. 2021 Office personnel, The office of the
office personnel HRMO for at least 2 the office of the Prefect of computer units Prefect were
personnel to be assigned Discipline provided enough
in the office of the Prefect 5- two personnel are manning the office manpower for
of Discipline that will aid 3- one personnel is manning the office assistance in the
in the speedy resolution 1- no personnel is manning the office speedy and
of the case and help clog judicious
the docket of the Office disposition of
2. Training of at least to 2.Personnel are trained to handle -Office personnel student discipline
personnel to be adept in student discipline cases. cases
handling student personnel are manning the office
discipline cases 5- two personnel are handling cases
3- one personnel is handling cases
1- no personnel is handling cases

3.Procure essential Request from the Supplies Essential supplies such as filing cabinets, -Supplies S.Y. 2020 Office supplies Sufficient office
office supplies such Department of at least 2 folders, printer, and bond papers are Department supplies were made
as; printer, folders, filing cabinet, folders, provided. available in the
filing cabinet, bond papers and printer 5-100% of the supplies are available office
locker, etc. 3- 75% of the supplies are available
1- 50% of the supplies are available

Prepared by: Noted by: Approved by:

ANDREW A. BELGICA Dr. LORNA C. CONDES Dr. NELSON A. SILVA

Department Head Asst. College Administrator College Administrator