WRAP 2012 Self Assessment PDF

Production Facility Self-Assessment Package
WORLDWIDE RESPONSIBLE ACCREDITED PRODUCTION (WRAP)

2200 Wilson Boulevard Suite 601 Arlington, VA 22201 United States
Tel.: 703-243-0970 Fax: 703-243-8247
Email: info@wrapcompliance.org
http://www.wrapcompliance.org
Submit 1 copy of the completed package to the monitoring company selected to conduct the audit, and 1 copy to WRAP
2012 Edition
FACILITY PROFILE QUESTIONNAIRE
WORLDWIDE RESPONSIBLE ACREDITED PRODUCTION

WRAP
CERTIFICATION PROGRAM
FACILITY PROFILE QUESTIONNAIRE
WRAP ID#
Date:
Name of Production Facility:
Manufacturer ID number. This number is either the official tax number or manufacturer/industry
identification number issued to the facility by the appropriate government authority.
#
Region:
Physical Location Address:
Mailing Address:
Telephone #: Fax #:
Contact Person:
Contact’s Title:
E-mail Address:
Year Facility Established:
Name of Facility Manager:
Telephone #: Fax #:
E-mail Address:
Articles Produced:
Document name: Facility Profile Questionnaire

Issue Date: November 2011
FACILITY PROFILE QUESTIONNAIRE (Continued)
Total No. of Employees at this Facility:
Full time contracted employees:

Short term contract employees: Please state length of contract
Agency supplied and paid employees
Language(s) spoken by management and workers at the facility:
Street Address of Dormitories (if applicable):
COMPLETED BY:
Name: Title:
Signature: Date:
Document name: Facility Profile Questionnaire

Worldwide Responsible Accredited Production
Certification Program
Facility Questionnaire
Principle 1. Compliance with Laws and Workplace Regulations: Facilities will comply
with laws and regulations in all locations where they conduct business.
Note: The facility must have documented policies and procedure supporting all WRAP principles.
Requirements
1.1 Does your facility obtain current information on local and national laws and regulations
concerning each of the Principles? Do you promptly incorporate this information in its business
practices?
Please give a summary of your objective evidence to support this question.
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If No, please explain:_____________________________________________________________________

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Do you have policies and procedures for current information on national and local laws and
regulations on each of the WRAP Principles?
 Wages and hours
 Freedom of association and collective bargaining
 Minimum ages for employment and related restrictions
 Health and safety standards
 Environmental standards and compliance
 Employment discrimination
 General labor law
 Relevant international trade law
 Security

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1.2 Do you have a qualified person responsible for informing the facility of changes to laws and
regulations, or access to current publications on national and local labor laws?

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______________________________________________________________________________________
Document Name: Facility Program Questionnaire

1.3 On a timely basis does the facility updates its practices to incorporate revision to existing laws
and regulations.

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1.4 Does the facility undertake internal monitoring of its management system (internal audits) to
satisfy itself that the written procedures and processes are meeting the requirements of local law and
WRAP principles?

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1.5 During the previous two years has the facility has had any notices of noncompliance levied
against the facility, including any legal proceedings or outstanding allegations concerning the
facilities operations.

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1.6 Does the facility have a program to train relevant individuals regarding the changes for any new
laws or revisions to existing laws and regulations?

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Sub-contracting.
1.7 Does the facility sub-contract any of its production operations?

Note: Sub-contracting could be but not limited to: Part of the primary production processes or services offered as
an end result by the facility.

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1.8 Does the facility sub-contract any other operations?

Note: Sub-contracting could be but not limited to: factory cleaning services, canteen services, worker
accommodation, goods shipping, home workers, employment agencies or security services.

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1.9 How has the facility informed the sub-contractor of their obligations under the local labor law
and WRAP Principle requirements?

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1.10 Does the facility keep evidence of how any sub-contractor has been made aware of these
requirements?

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1.11 Does the facility keep receipt of sub-contractor acknowledgement of these requirements?

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1.12 Does the facility regularly review its list of sub-contractors to make sure it is up to date?

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Principle 2. Prohibition of Forced Labor: Facilities will not use involuntary, forced or
trafficked labor.
Note: The facility must have documented policies and procedures supporting all WRAP principles.
Requirements
2.1 Are all employees working at the facility voluntarily?

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2.2 Are employees movements restricted?

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2.3 What security measures or logistics are being employed in the facility?

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2.4 Do your security personnel act in a non-threatening manner?

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2.5 Are security guards posted for normal security reasons?


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2.6 Are the doors and gates of the facility only locked for normal business and housing security
reasons in compliance with applicable local and national fire codes?

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2.7 Does the facility prohibits all relevant individuals, including any person under the facility's
direction, such as security guards, form coercing employees in any way, or unnecessarily limiting
employees' freedom of movements. Is employee’s freedom of movement unimpeded upon their shift's
conclusion?

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______________________________________________________________________________________

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2.8 Does the facility require all hiring documents, such as an employment application or contract to,
1) include a statement affirming that applicants are seeking employment voluntarily and are not
under threat of any penalty, 2) be signed by each applicant, and 3) be maintained in the employee’s
personnel file?

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______________________________________________________________________________________

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2.9 Does the facility obtain proof that anyone seeking employment is legally entitled to work in the
country of manufacture in accordance with national immigration laws?


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2.10 Does the facility obtain an executed statement from all labor brokers/agents used by the facility
stating that the brokers/agents are not supplying labor that is involuntary or forced and has the right
to work in this country?

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2.11 Does the facility have a qualified person responsible for communicating, deploying and
monitoring the practices of effectively prohibiting involuntary or forced labor?

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2.12 Does the facility have a program and materials used to train relevant individuals, including all
individuals responsible for the hiring process, on the facility’s policies and procedures prohibiting
forced or involuntary labor?

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______________________________________________________________________________________

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2.13 Do the job descriptions or individual contracts for security employees limit their tasks to normal
security matters such as protection of facility property or facility personnel?

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2.14 Does the facility issues wages/compensation directly to employees, in an unambiguous system
that clearly shows that the employee controls the destination of his/her wages, and access to his/her
wages?

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2.15 Does the facility hold identification papers, travel documents or passports of their employees? If
so, is it at the request of their employee with the employee maintaining complete access?

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2.16 What is the facility’s policy on use/non-use of prison labor with regard to local or national law
and industry standard?

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Principle 3. Prohibition of Child Labor: Facilities will not hire any employee under the
age of 14 or under the minimum age established by law for employment, whichever is
greater, or any employee whose employment would interfere with compulsory
schooling.
Requirements
3.1 Does the facility obtain proof of age documentation from all potential workers prior to hiring and
review the documentation for authenticity?

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3.2 Does the facility manage the hiring practice, documenting the age of potential employees with
official country specific documents (e.g., birth certificates, identification cards, school records and/or
immigration papers, medical records)?

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3.3 Does the facility obtain and retain proof of age for each employee? Does the facility maintain
information in the employee personnel file regarding how long the employee has been working at the
facility?

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3.4 Does the facility assess the authenticity of age documentation and make comparisons with sample
documents?


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3.5 Does the facility ascertain the employee’s stated age through the interview process?

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3.6 Does the facility document the existence of an employment interview (e.g. a checklist indicating
that the required questions were asked of the applicant)?

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3.7 Does the facility require a completed and signed employment application or contract that
includes the date of birth (inclusive of the employee signature, employee identification number and
signature date)?

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3.8 Does the facility have a formally designated qualified person with responsibility for
communicating, deploying and monitoring child labor practices as they relate to the above
requirements?

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______________________________________________________________________________________


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3.9 Does the responsible person ensure that employee’s assigned tasks are appropriate for their age,
where applicable?

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Principle 4. Prohibition of Harassment or Abuse: Facilities will provide a work

environment free of supervisory or co-worker harassment or abuse, and free of
corporal punishment in any form.
Requirement
4.1 Does the facility have a compliant written policy on the prohibition of harassment, abuse and
corporal punishment?

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4.2 Does the policy include reasonable punitive repercussions for non-conformance and repeated
non-conformance? The policy must apply to the behavior of all employees with special emphasis
placed upon supervisory personnel.

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4.3 Does the facility have signed statements by the facility’s management affirming their
understanding of the facility’s anti-harassment and abuse policies.

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4.4 Does the facility effectively prohibit all forms of harassment, abuse and corporal punishment in
written policies and procedures?

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______________________________________________________________________________________
______________________________________________________________________________________


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4.5 Does the facility communicate the policy on the prohibition of harassment and abuse to workers,
and third party services (e.g., security guards, kitchen services) that will have significant contact with
facility employees?

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4.6 Does the facility encourage employees to report instances of harassment or abuse, without fear of
retribution?

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4.7 Is there an effective and mandatory program to train relevant individuals, including all
individuals responsible for the supervision of workers, on the facility’s policies and procedures
prohibiting all forms of harassment, abuse and corporal punishment?

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Principle 5. Compensation and Benefits: Facilities will pay at least the minimum total
compensation required by local law, including all mandated wages, allowances &
benefits.
Requirements
5.1 Does the facility have practices to ensure employees are compensated consistent with their terms
of employment and in accordance with local laws and regulations?

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5.2 Does the lowest record of payment by the facility meet the legal minimum compensation?

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5.3 Does the facility post legal minimum wage rates, benefit policies, and additional payment
information in the native language(s) of the facility workers?

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5.4 Does the facility utilize and maintain an organized system of record keeping?

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5.5 Does the facility produce and retain payroll records to support compensation, including
overtime?

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5.6 Does the facility provide all employees with a pay record or stub which lists the components of the
wages paid?

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5.7 Are all legally mandated withholdings - e.g., taxes, social security, etc. - remitted to the
government?

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communicating, deploying and monitoring the payroll and benefit system and ensuring that the wage
rates and compensation calculations are adequately communicated to all workers in the facility?

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5.9 Does the facility have a written and coherent policy on piece rate compensation that ensures the
piece rate compensation at least satisfies the minimum compensation prescribed by law?


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5.10 Are employees provided with adequate communication of their legally mandated minimum
compensation rights and do they sign off on material counts or random independent recounts for
piece rate systems?

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5.11 Does communication include a detailed description of the employees’ compensation and benefits
at the time of employment; with both a written and verbal explanation of wage calculations provided
at the time of employment; and changes to compensation rates or methods of wage calculations
communicated timely and effectively?

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Principle 6. Hours of Work: Hours worked each day, and days worked each week, shall
not exceed the limitations of the country’s law. Facilities will provide at least one day
off in every seven-day period, except as required to meet urgent business needs.
Requirements
communicating, deploying and monitoring that no employee works more hours per day, per week
than the legal limits?

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6.2 Does the facility have a program and relevant materials to train all individuals, including all
individuals responsible for production coordination and scheduling, to ensure that employees work
no more than the legal maximum, including overtime ceilings?

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6.3 At the time of hiring, are employees made aware of facility policies and procedures, specifically
the legal limitations on the maximum hours of work per day, week and month, both regular and
overtime, and the maximum number of consecutive days they can legally be required to work?

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6.4 Does your facility retains time records that reflect the day and date employees worked, the
number of hours worked each day, and the employees’ acknowledgements?

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6.5 Does the facility have a written, rational and well communicated policy defining "urgent business
needs"?

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6.6 Are notifications of maximum regular and overtime hour policies visibly posted in the native
language(s) of the facility's workers and management personnel?

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6.7 Does your facility require that all new workers, at the time of hiring, be made aware of the
facility’s policies on required hours of labor?

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Principle 7. Prohibition of Discrimination: Facilities will employ, pay, promote, and

terminate workers on the basis of their ability to do the job, rather than on the basis of
personal characteristics or beliefs.
Requirements
7.1 Does the facility have a written policy that explicitly prohibits discrimination?

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7.2 Does the facility have procedures and practices to ensure compliance and remediation with the
facility policy?

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7.3 Does the facility have a written policy visibly posted in the language(s) of the employees and
management personnel?

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communicating, deploying, and monitoring the non-discrimination policy?

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7.5 Does the facility have an effective program and materials used to train relevant individuals,
including all individuals responsible for the supervisions of workers and for the hiring process, on
the discrimination practices?

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7.6 Does the facility effectively communicate in writing the requirements of this Principle to third
parties (industrial parks, export processing zones, free trade zones, sub-contractors etc.) that may
recruit and screen applicants on its behalf?

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7.7 Does the facility explicitly prohibit mandatory pregnancy testing as a condition of employment or
continued employment?

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7.8 Do employees sign statements (statements may be included in and employment application or
contract), written in the native language(s) of the employees, affirming their receipt and
understanding of the facility’s anti- discrimination practices?

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Principle 8. Health and Safety: Facilities will provide a safe and healthy work
environment. Where residential housing is provided for workers, facilities will provide
safe and healthy housing.
8.1 Does the facility have all local and national government health and safety certificates/permits,
insurance policies and any relevant correspondence or documents from government officials?

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8.2 Does the facility tracks health and safety incidents?

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communicating, deploying and monitoring all compliant Health & Safety policies and practices?

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8.4 Does the facility have a program and materials to train relevant individuals, including all
individuals responsible for the supervision of workers, on all of the relevant occupational safety and
health issues?

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8.5 Does the facility verify by physical inspection that the workplace is operated and maintained in a
safe and healthy manner, including any canteen/cafeteria areas and crèche/child-care areas?

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8.6 Does the facility ensure that exits are not locked during times when the facility is occupied to
allow free, unobstructed exit from the facility?

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8.7 Does the facility have a written safety program, including a fire safety plan?

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8.8 Does the facility maintains first aid supplies as recommended by a local medical provider or
required by law?

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8.9 Are first aid supplies are available and accessible to all areas of the facility?


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8.10 Is employee training conducted for first aid and safety?

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8.11 Are first aid responders/emergency safety personnel identified and properly trained?

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8.12 Is there clean drinking water and is it easily accessible at the facility?

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8.13 If applicable, is there clean drinking water that is easily accessible in the dormitories?

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8.14 Is drinking water provided at no cost to employees?


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8.15 Does the facility maintain a safety committee comprised of workers and management, which
holds quarterly meetings and keeps minutes of proceedings?

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8.16 Does the facility have a chemical safety program, if required?

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8.17 Does the facility properly store hazardous/toxic materials?

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8.18 Are employees trained on chemical safety?

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8.19 Does the facility maintain documentation for chemical labeling, chemical usage warnings, and
proper handling instructions?

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8.20 Does the facility have a written emergency procedure to handle natural disasters, fire
emergencies, and industrial accidents?

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8.21 Have employees been trained on the proper use of fire extinguishers?

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8.22 Does the facility have an emergency evacuation plan in the native language posted in view of the
facility's workers?

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8.23 Does the facility conduct semi-annual (at least) emergency evacuation drills?

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8.24 Does the facility have adequate numbers and locations of unimpeded emergency exits?

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8.25 Does the facility conduct hazard assessments to determine if any personal protective equipment
is required?

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8.26 If personal protective equipment is required, is it provided to affected employees, at no cost?

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8.27 Does the facility conduct regular occupational health check for hazardous job duties?

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8.28 Does the facility have a policy to maintain safe and orderly work conditions?

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8.29 Is trash properly disposed of both inside and outside the facility?

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8.30 Is trash properly disposed of in the dormitory facilities?
Objective evidence reviewed

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Principle 9. Freedom of Association and Collective Bargaining: Facilities will recognize

and respect the right of employees to exercise their lawful rights of free association and
collective bargaining.
Requirements:
9.1 Does the facility have written policies and procedures that recognize and respect the right of
employees to exercise their lawful rights of free association?

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9.2 Does the facility have a designated qualified person with responsibility for communicating,
deploying and monitoring the freedom of association practices as prescribed by labor law?

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9.3 Does the facility have a union, association or collective representation of employees?

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9.4 Are there formal communication procedures between worker representatives and management?

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9.5 Does the facility enter into discussions with the workers representatives in an open manner and
within the terms of local law?

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9.6 Are minutes of facility / worker representative meetings documented and available to the
workers?

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9.7 Does the facility communicate its policies and practices pertaining to this Principle to all facility
employees and third parties (e.g., free zone office services, employment agencies) that may perform
recruitment or screening of applicants?

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Principle 10. Environment: Facilities will comply with environmental rules, regulations
and standards applicable to their operations, and will observe environmentally
conscious practices in all locations where they operate.
Requirements
10.1 Does the facility have an environmental management system relevant to its industry?

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communicating, deploying, and monitoring the environment practices elaborated upon in the
environmental management system?

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10.3 Does the facility have a program and materials used to train relevant individuals on each
practice of the environmental management system?

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10.4 Does the facility assess its ability to prevent and control harmful releases of industrial waste into
the environment as a part of the environmental management system?

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10.5 Does the facility maintain a detailed plan for handling accidental release or discharge of
environmentally dangerous materials?

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10.6 Does the facility maintain records of emission events?

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10.7 Does the facility environmental management system address where and how solid, chemical,
sanitary and wastewater substances are disposed?

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10.8 Does the facility adequately communicate to all facility employees the relevant local and national
laws and regulations as well as pertinent facility procedures concerning the environment principle?

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Principle 11. Customs Compliance: Facilities will comply with applicable customs laws,
and in particular, will establish and maintain programs to comply with customs laws
regarding illegal transshipment of finished products.
Requirements
11.1 Does the facility keep copies of all applicable customs laws and regulations?

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11.2a Verify the facility policies and procedures on customs compliance cover the following
requirements?
The facility complies with all applicable customs laws and maintains practices to comply with
customs laws regarding illegal transshipment of products. In the event possible illegal transshipment
activity, appropriate host government agency will be notified.

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11.2b Monitors its productions on a per style basis.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.2c Traces country of origin using records such as production, shipping, verification reports,
quality control reports, and individual piecework sheets, for all inputs.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________


______________________________________________________________________________________
11.2d Verifies production on an ongoing basis on-site and at sub-contracting facilities.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.2e Maintains a facility machine inventory and updates it annually.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.2f Ensures that the proper category designation is determined for all goods destined for the US
market.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.2g If the goods are subject to US quotas, ensures that the country of origin for quota purposes is
correct through methods such as – seeks guidance from importer of record, submits category and/or
country of origin ruling requests to the US Customs service, has trained category and country of
origin specialist on staff.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3 Does the facility maintain an organized system of production documentation?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3a Records of the country of origin for all goods produced in this facility.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3b A production profile of any subcontracting facility. This facility requests documents from the
subcontracting facilities when questions regarding goods produced at those facilities arise.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3c Production/purchase orders (with information such as conditions of production, payment,

finished product specifications).

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3d Raw material invoices (indicating country/origin/manufacturing facility).

______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3e Shipping/receiving documents (outgoing and incoming records of components/ inputs sent to or
received from another facility).

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3f Employee work records – accurate records of employee work hours that can be linked to the
production of specific products.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3g Quality control records (which may include facility name and address, purchase order
number, style number, date of the quality check, buyer, name, stamp or signature of inspector,
comments on production).

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3h Export documents (including, where applicable, copies of the quota and visa, if your facility is
the quota provider, packing list, manifest, bill of lading/airway bill from truck, ship, plane or train
indicating the export date, exporting entity, destination, shipping lines, importing entity, and any
charges incurred).

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3i Outward processing production (if applicable, copies of the outward processing program
designated by the domestic government, copies of compliance review reports, documentation
demonstrating the flow of goods from one facility to another).

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________


______________________________________________________________________________________
11.3j Number of Units produced marked with a traceable mark.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3k Records of all incidences of possible illegal transshipment activity when discovered, and a copy
of any reports sent to the appropriate host government agency.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3l Documented US quota requirements for the host country.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3m Documented confirmation of the correct category and country of origin for goods through
verification of correct country of origin such as binding rulings from the US Customs Service,
confirmation with purchasing company, knowledgeable/trained staff, etc.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.3n Documentation on how the qualified person with responsibility for this Principle
communicates, deploys and monitors the facility’s customs compliance policies.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.4 Does the facility have a designated person responsible for this principle?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.5 Does the responsible person ensuring that such origin determining documents are maintained
for at least the period of record retention required by law.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.6 Does the responsible person ensure that all subcontracting facilities complete a production
profile and keeps such profiles on file?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
11.7 Does the facility verify production at subcontracting facilities when necessary through the
review of requested documentation or personal visits, recording such instances of production
verification and keeping on file?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________


______________________________________________________________________________________
11.8 Does the responsible person stay current with possible illegal transshipment activity in the host
country through communication with appropriate bodies such as the host government, quota council
or issuing agency, trade association, contact with U.S. Customs, corporate importing office etc., and
be responsible for maintaining files on any known transhippers or transshipment activities
determined to be in the host country or with a country from which facility sources?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________

Principle 12. Security: Facilities will maintain facility security procedures to guard
against the introduction of non-manifested cargo into outbound shipments (i.e. drugs,
explosives biohazards and /or other contraband).
Question 12.1 Does the facility have Practices to guard against the introduction of contraband (e.g.
drugs, explosives, biohazards, and/or other contraband; any non-manifested cargo will be referred to
as contraband.)?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.2 Does the facility have a responsible person in charge of security?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Container and Trailer Security

Foreign manufacturers are responsible for loading trailers and containers; they should work with the carrier
to provide reassurance that there are effective security procedures and controls implemented at the point-of-
loading.
Container Inspection
12.3 Does the facility have documented procedures in place to verify the physical integrity of the
container structure prior to loading?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.3.1 Does the procedure include the reliability of the locking mechanisms of the doors?


______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.3.2 Does the facility conduct a seven-point inspection process for all containers and keep records
of all inspections?
 Front wall Yes/No
 Left side Yes/No
 Right side Yes/No
 Floor Yes/No
 Ceiling/Roof Yes/No
 Inside/outside doors Yes/No
 Outside/Undercarriage Yes/No
If the answer to any of the above points is no please state the alternative method used.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Trailer Inspection
12.4 Does the facility have procedures in place to verify the physical integrity of the trailer structure
prior to loading, including the reliability of the locking mechanisms of the doors?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.4.1 Is the facility following five-point inspection process is recommended for all trailers?
 Fifth wheel area - check natural compartment/skid plate Yes/No
 Exterior - front/sides Yes /No
 Rear - bumper/doors Yes/No
 Front wall Yes/No
 Left side Yes/No

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Container and Trailer Seals
12.5 Does the factory affix a high security seal to all loaded trailers and containers bound for the
U.S.?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.5.1 Do seals meet or exceed the current PAS ISO 17712 standards for high security seals?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.5.2 Does the facility have documented procedures stipulating how seals are to be controlled and
affixed to loaded containers and trailers?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.5.3 Does the facility have documented procedures for recognizing and reporting compromised
seals and/or containers/trailers to US Customs and Border Protection or the appropriate local
authority?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.5.4 Does the facility have designated employees for the distribution of seals for integrity purposes?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Container and Trailer Storage
12.6 How is the security of containers and trailers located within the facility maintained? Are they in
a secure area to prevent unauthorized access and/or manipulation?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.6.1 Does the facility have documented procedures in place for reporting and neutralizing
unauthorized entry into containers/trailers or container/trailer storage areas.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Physical Access Controls

Access controls prevent unauthorized entry to facilities, maintain control of employees and visitors, and
protect company assets. Access controls must include the positive identification of all employees, visitors,
and vendors at all points of entry.
12.7 Does the facility have a physical access control procedure?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________

Employees
12.7.1 Does the facilities have an employee identification system in place for positive identification
and access control purposes?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.7.2 How does the facility ensure that employees are only given access to those areas needed for the
performance of their duties?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.7.3 How does the facility control the issuance and removal of employee, visitor and vendor
identification badges? Does the facility have documented procedures for the issuance, removal and
changing of access devices (e.g. keys, key cards, etc.).?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Visitors
12.7.4 Do visitors present photo identification for documentation purposes upon arrival? All visitors
should be escorted and should visibly display temporary identification.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Deliveries (including mail)

12.7.5 Proper vendor ID and/or photo identification must be presented for documentation purposes
upon arrival by all vendors. Arriving packages and mail should be periodically screened before being
disseminated.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Challenging and Removing Unauthorized Persons
12.7.6 Does the facility have documented procedures in place to identify, challenge and address
unauthorized/unidentified persons?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Personnel Security
12.8 Does the facility have documented procedures in place to screen prospective employees and to
periodically check current employees?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Pre-Employment Verification
12.8.1 How does the facility verify application information, such as employment history and
references prior to employment?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Background Checks / Investigations
12.8.2 How does the facility conduct background checks and investigations for prospective
employees?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.8.3 Once employed, are periodic checks and reinvestigations performed based on cause, and/or the
sensitivity of the employee’s position?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Personnel Termination Procedures
12.8.4 Does the facility have procedures in place to remove identification, facility, and system access
for terminated employees?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Procedural Security
Security measures must be in place to ensure the integrity and security of processes relevant to the
transportation, handling, and storage of cargo in the supply chain.
Documentation Processing
12.9 Documented procedures must be in place to ensure that all information used in the clearing of
merchandise/cargo, is legible, complete, accurate, and protected against the exchange, loss or
introduction of erroneous information. Documentation control must include safeguarding computer
access and information.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Manifesting Procedures
12.9.1 Documented procedures must be in place to help ensure the integrity of cargo and that
information received from business partners is reported accurately and in a timely manner.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Shipping and Receiving
12.9.2 How is cargo that is being shipped reconciled against information on the cargo manifest?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.9.3 Is all cargo accurately described, and the weights, labels, marks and piece count indicated and
verified?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.9.4 Does the facility verify departing cargo against purchase or delivery orders?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.9.5 Are drivers delivering or receiving cargo positively identified before cargo is received or
released?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.9.6 Are documented procedures in place to track the timely movement of incoming and outgoing
goods?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Cargo Discrepancies
12.9.7 Are all shortages, overages, and other significant discrepancies or anomalies resolved and/or
investigated appropriately?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.9.8 Are customs and/or other appropriate law enforcement agencies notified if anomalies, illegal
or suspicious activities are detected - as appropriate?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Physical Security
Cargo handling and storage facilities in international locations must have physical barriers and deterrents
that guard against unauthorized access.
Fencing
12.10.1 Perimeter fencing should enclose the areas around cargo handling and storage facilities.
Note: If the facilities perimeter is the sidewalk what security measures are in place?
______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.10.2 Interior fencing within a cargo handling structure should be used to segregate domestic,
international, high value, and hazardous cargo.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Gates and Gate Houses
12.10.3 Gates through which vehicles and/or personnel enter or exit must be manned and/or
monitored. The number of gates should be kept to the minimum necessary for proper access and
safety.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Parking
12.10.4 Private passenger vehicles should be prohibited from parking in or adjacent to cargo
handling and storage areas.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Building Structure
12.10.5 Buildings must be constructed of materials that resist unlawful entry.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.10.6 Is the integrity of structures maintained by periodic inspection and repair?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Locking Devices and Key Controls
12.10.7 All external and internal windows, gates and fences must be secured with locking devices.
Management or security personnel must control the issuance of all locks and keys.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Lighting
12.10.8 Adequate lighting must be provided inside and outside the facility including the following
areas: entrances and exits, cargo handling and storage areas, fence lines and parking areas.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________

Alarms Systems and Video Surveillance Cameras
12.10.9 Alarm systems and video surveillance cameras should be utilized to monitor premises and
prevent unauthorized access to cargo handling and storage areas.
Note: If alternative methods are used please state what they are and their adequacy.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.10.10 All fencing must be regularly inspected for integrity and damage.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Information Technology Security
Password Protection
12.11Does the facility have automated systems for individually assigned accounts that require a
periodic change of password?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.11.1Does the facility have documented IT security policies and procedures and standards in place
and provided them to employees in the form of training?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________

Accountability
12.11.2 Does the facility have a system in place to identify the abuse of IT including improper access,
tampering or the altering of business data? All system violators must be subject to appropriate
disciplinary actions for abuse.

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
Security Training and Threat Awareness

12.12 Does the facility have a threat awareness program in place and established and maintained by
security personnel to recognize and foster awareness of the threat posed by terrorists and
contraband smugglers at each point in the supply chain?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.12.1 Does the facility make employees aware of the procedures the company has in place to
address a security situation and how to report it?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.12.2 Does the facility give additional training to employees in the shipping and receiving areas, as
well as those receiving and opening mail?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________

12.12.3 Does the facility undertake additionally, specific training to assist employees in maintaining
cargo integrity, recognizing internal conspiracies, and protecting access controls?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________
12.12.4 Do these programs offer incentives for active employee participation?

______________________________________________________________________________________
______________________________________________________________________________________
______________________________________________________________________________________

______________________________________________________________________________________

FACILITY COMPLIANCE DOCUMENTATION CHECKLIST
WORLDWIDE RESPONSIBLE ACCREDITED PRODUCTION

WRAP
CERTIFICATION PROGRAM
Report # Facility #
Provided by Monitor Provided by WRAP
In preparation for the site visit, we request facility management to assemble the documents listed
on the chart below. The monitor will review these documents as part of the monitoring process.
Facility management must indicate on the list below if these documents are available. Monitor
must indicate documentation availability and monitor verification.

Facility Monitor
Document type Yes No N/A Yes No
Applicable Laws and Regulations (national and local)
Child labor
Restrictions on workers below the age of unrestricted
employment
Minimum wage
Maximum daily / weekly hours
Overtime hours and rate
Annual leave and required holidays
Other benefits and allowances (please specify)
Anti-Discrimination
Harassment or Abuse
Freedom of Association and Collective Bargaining
Health and Safety
Environment
Customs Compliance (transshipment)
Security
Other relevant labor laws in your country (i.e., collective bargaining agreements, or labor -
management grievance procedures)
Please state:
Document Name: WRAP Facility Compliance Document Checklist

Facility Monitor
Facility Policies, Procedures, and Documentation
(Practices)
Internal operating policies and procedures
Personnel management policies and procedures
Employee handbook / terms and conditions of employment
Wage and hour policies
Time cards or other work hour support
Payroll records in this facility or other for the last one-year
(e.g., piece rate records, pay stubs, etc.)
Support for overtime calculations
Government Licenses, Certificates of Operation, Inspection
Reports re: sanitation, fire safety, worker safety, structural
safety, environmental compliance, etc.
Health and safety committee procedures and meeting
minutes
Machinery inspection / service logs
Policies / procedures on use of personal protective
equipment
Health and safety committee procedures and meeting
minutes
Machinery inspection / service logs
Policies / procedures on use of personal protective
equipment
Accident / injury log
Emergency medical procedures
Fire extinguisher inspection records
Evacuation plan
Other:
Worker Documentation
Personnel files (including job application, employment
contracts, discipline letters, etc.)
Personnel identification cards, birth certificates, or other
identification records (e.g., school records, official
immigration records)
Dormitories
Government Licenses, Certificates of Operation, Inspection
Reports re: sanitation, fire safety, structural safety, etc.
Dormitory rules and regulations

Facility Monitor
Contracts with Suppliers
Business Agreement(s) (Manufacturing and Subcontracting
Agreements)
Memorandum of Understanding (if applicable)
Labor Union Agreements (if applicable)
Customs compliance
Purchase orders
Raw material invoices
Shipping and receiving documents
Production records
Cutting tickets
Sewing tickets
Employee time sheets
Quality control records
Invoices
Export documents (including quota/visa, invoice, bill of
lading)
Outward Processing
Export documents
Origin documents
Customs papers
Import documents
Security
Carrier initiative participation records
Shipment arrival/departure records
Security check records
Shipping services profiles

Facility Monitor
Affirmation of Self-Assessment Requirements
Have you read and understood the WRAP Principles?
Do you have WRITTEN policies and procedures on the
adoption, deployment and monitoring of practices as
required by the WRAP Certification Program?
Do you have designated individual(s) for the
communication, deployment and monitoring of the required
practices for the WRAP Principles?
Do you have trained individuals responsible for the
deployment and monitoring of the specific WRAP
practices, when appropriate?
Name of Individual Completing this Form:

_________________________________
Position of Individual:
__________________________________
Signature of Individual:
__________________________________
Date______________________________


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Production Facility Self-Assessment Package

WORLDWIDE RESPONSIBLE ACCREDITED PRODUCTION (WRAP)

WORLDWIDE RESPONSIBLE ACREDITED PRODUCTION

FACILITY PROFILE QUESTIONNAIRE

Name of Production Facility:

Physical Location Address:

Year Facility Established:

Name of Facility Manager:

Document name: Facility Profile Questionnaire

Total No. of Employees at this Facility:

Full time contracted employees:

Language(s) spoken by management and workers at the facility:

Street Address of Dormitories (if applicable):

Document name: Facility Profile Questionnaire

If No, please explain:_____________________________________________________________________

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

Document Name: Facility Program Questionnaire

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

1.7 Does the facility sub-contract any of its production operations?

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

1.8 Does the facility sub-contract any other operations?

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

Please give a summary of your objective evidence to support this question.

Document Name: Facility Program Questionnaire

If No, please explain:_____________________________________________________________________

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

Document Name: Facility Program Questionnaire

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

2.2 Are employees movements restricted?

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

2.4 Do your security personnel act in a non-threatening manner?

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

2.5 Are security guards posted for normal security reasons?

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________

Please give a summary of your objective evidence to support this question.

If No, please explain:_____________________________________________________________________