Window windows key shortcuts

windows key = display or hide the start menu

windows key + d = minimise to taskbar
windows key + d(again) = open all minmised windows
windows key + e = opens "my computer" window
windows key + f = opens "find" window
windows key + f + ctrl = Search for computers
windows key + l = log off
windows key + m = minise to taskbar
windows key + m + shift button = open all minmised windows
windows key + r = opens "run command" window
windows key + u = run utility manger and narrator voice
windows key + l = locks the desktop
windows key + tab = switch between open items
windows key + break = display the system properties dialog box

windows shortcuts
alt + enter = view an item’s properties
alt + spacebar = display the current window’s system menu
alt + tab = switches the windows have run
alt + f4 = close the current window or quit
alt + right arrow = move forward to a previous view
alt + left arrow = move backward to a previous view
shift + delete = delete an item immediately
shift + f10 = display the item's context menu
ctrl + esc = display the Start menu
ctrl + a = select all items
ctrl + x = cut selected item(s)
ctrl + c = copy selected item(s)
ctrl + v = paste item(s)
ctrl l + z = undo last action
ctrl + (+) = automatically resize the columns in the right hand pane
f2 = rename selected item
f3 = display Find application
f5 = refresh window contents
f6 = switch between left and right panes
f10 = activate the menu bar in programs
backspace -= view the folder one level up
tab = move forward through options

Internet explorer shortcuts

ctrl + a = select all items on the current page
ctrl + d = add the current page to your Favorites
ctrl + e = open the search bar
ctrl + f = find on this page
ctrl + h = open the history bar
ctrl + i = open the favorites bar
ctrl + n = open a new window
ctrl + o = go to a new location
ctrl + p = print the current page or active frame
ctrl + s = save the current page
ctrl + w = close current browser window
ctrl + enter = adds the http://www. (url) .com

backspace = go to the previous page

f1 = display internet explorer help
f4 = display list of typed addresses
f5 = refresh the current page
f6 = change address bar and page focus
f11 = toggle full-screen view
home = move to the beginning of a document
tab = move forward through items on a page
end = move to the end of a document
esc = stop downloading a page
alt + home = go to your Home page
alt + right arrow = go to the next page
shift + click = open link in new window
shift + ctrl + tab = move back between frames
shift + f10 = display a shortcut menu for a link
shift + tab = move back through the items on a page
ctrl + tab = move forward between frames
ctrl + c = copy selected items to the clipboard
ctrl + v = insert contents of the clipboard
enter = activate a selected link
home = move to the beginning of a document
end = move to the end of a document

Windows Shortcuts

General Keyboard Shortcuts

• CTRL+C (Copy)
• CTRL+X (Cut)
• CTRL+V (Paste)
• CTRL+Z (Undo)
• DELETE (Delete)
• SHIFT+DELETE (Delete the selected item permanently without placing the item in the Recycle Bin)
• CTRL while dragging an item (Copy the selected item)
• CTRL+SHIFT while dragging an item (Create a shortcut to the selected item)
• F2 key (Rename the selected item)
• CTRL+RIGHT ARROW (Move the insertion point to the beginning of the next word)
• CTRL+LEFT ARROW (Move the insertion point to the beginning of the previous word)
• CTRL+DOWN ARROW (Move the insertion point to the beginning of the next paragraph)
• CTRL+UP ARROW (Move the insertion point to the beginning of the previous paragraph)
• CTRL+SHIFT with any of the arrow keys (Highlight a block of text)
• SHIFT with any of the arrow keys (Select more than one item in a window or on the desktop, or select text in a document)
• CTRL+A (Select all)
• F3 key (Search for a file or a folder)
• ALT+ENTER (View the properties for the selected item)
• ALT+F4 (Close the active item, or quit the active program)
• ALT+ENTER (Display the properties of the selected object)
• ALT+SPACEBAR (Open the shortcut menu for the active window)
• CTRL+F4 (Close the active document in programs that enable you to have multiple documents open simultaneously)
• ALT+TAB (Switch between the open items)
• ALT+ESC (Cycle through items in the order that they had been opened)
• F6 key (Cycle through the screen elements in a window or on the desktop)
• F4 key (Display the Address bar list in My Computer or Windows Explorer)
• SHIFT+F10 (Display the shortcut menu for the selected item)
• ALT+SPACEBAR (Display the System menu for the active window)
• CTRL+ESC (Display the Start menu)
• ALT+Underlined letter in a menu name (Display the corresponding menu)
• Underlined letter in a command name on an open menu (Perform the corresponding command)
• F10 key (Activate the menu bar in the active program)
• RIGHT ARROW (Open the next menu to the right, or open a submenu)
• LEFT ARROW (Open the next menu to the left, or close a submenu)
• F5 key (Update the active window)
• BACKSPACE (View the folder one level up in My Computer or Windows Explorer)
• ESC (Cancel the current task)
• SHIFT when you insert a CD-ROM into the CD-ROM drive (Prevent the CD-ROM from automatically playing)

Dialog Box Keyboard Shortcuts

• CTRL+TAB (Move forward through the tabs)
• CTRL+SHIFT+TAB (Move backward through the tabs)
• TAB (Move forward through the options)
• SHIFT+TAB (Move backward through the options)
• ALT+Underlined letter (Perform the corresponding command or select the corresponding option)
• ENTER (Perform the command for the active option or button)
• SPACEBAR (Select or clear the check box if the active option is a check box)
• Arrow keys (Select a button if the active option is a group of option buttons)
• F1 key (Display Help)
• F4 key (Display the items in the active list)
• BACKSPACE (Open a folder one level up if a folder is selected in the Save As or Open dialog box)

Microsoft Natural Keyboard Shortcuts

• Windows Logo (Display or hide the Start menu)
• Windows Logo+BREAK (Display the System Properties dialog box)
• Windows Logo+D (Display the desktop)
• Windows Logo+M (Minimize all of the windows)
• Windows Logo+SHIFT+M (Restore the minimized windows)
• Windows Logo+E (Open My Computer)
• Windows Logo+F (Search for a file or a folder)
• CTRL+Windows Logo+F (Search for computers)
• Windows Logo+F1 (Display Windows Help)
• Windows Logo+ L (Lock the keyboard)
• Windows Logo+R (Open the Run dialog box)
• Windows Logo+U (Open Utility Manager)

Microsoft Internet Explorer Navigation

• CTRL+B (Open the Organize Favorites dialog box)
• CTRL+E (Open the Search bar)
• CTRL+F (Start the Find utility)
• CTRL+H (Open the History bar)
• CTRL+I (Open the Favorites bar)
• CTRL+L (Open the Open dialog box)
• CTRL+N (Start another instance of the browser with the same Web address)
• CTRL+O (Open the Open dialog box, the same as CTRL+L)
• CTRL+P (Open the Print dialog box)
• CTRL+R (Update the current Web page)
• CTRL+W (Close the current window)

F1
As a throwback to DOS days, you will find that the F1 key will often bring up a help menu. If you press F1 while working in a
program, help for that program will usually appear. If you press F1 while at the Windows desktop or when the Windows Explorer is
open, a Windows help screen will pop up. If you happen to be working in a program and would like to see the Windows help screen,
simply press the Windows key (the key with the Windows logo on the bottom row of keys) on your keyboard and press F1 at the
same time.

F2
You can use the F2 key to rename an item when working in Windows. Highlight any folder or file, and press F2. You will then be
able to type a new name for the object. After you type the new name, just click outside the name box or press the enter key to make
the name change. This works just like right-clicking a file or folder and selecting Rename.

F3

When you are working in Windows, the F3 key will open the Find Files window.

F4
The F4 key has some very useful functionality. You can press F4 to open the Address bar when working in Internet Explorer. This
will allow you to type the address of a Web page for quick access. You can also press the Alt key and the F4 key at the same time
to close the open Window that you are currently working on.
F5
The F5 key is the refresh key. You can press F5 when viewing a Web page to make sure that you have the most current version of
that Web page. You can also use F5 when in Windows to refresh the screen. This can be a handy shortcut. If perhaps you are
viewing the contents of a floppy disk and you insert a new floppy, your screen will still show the contents of the first floppy. Just
press F5 to refresh the screen and see the contents of the floppy you just inserted.

F6
This key is often used to move the cursor around the structure of the program. Pressing it will often cycle you from window to
window.

F7
The F7 key does not have any functionality in Windows. It may, however be used in some individual programs. To find out if it is
available in the program you are using, bring up the program's help screen and type in the words function key.

F8
The F8 key can be used to access Safe Mode if pressed during the computer's boot up process. This is a trouble-shooting mode,
which will start the computer with minimal drivers.

F9
The F9 key does not have any functionality in Windows. It may, however, be used in some individual programs. To find out if it is
available in the program you are using, bring up the program's help screen and type in the words function key.

F10
F10 is the key that is used to activate the menu bar in many programs. You can use F10 to highlight the first menu choice, and then
use the arrow keys to move around the menus. Pressing the Shift key while pressing F10 will bring up the shortcut menu. This is
similar to right-clicking on an object.

F11
Press F11 when you are working in Internet Explorer and the window will open to full screen mode. This will make all the toolbars
disappear and can be useful to see more information on the screen. Press F11 when you are in full screen mode will toggle you
back to your normal view.

F12
The F12 key does not have any functionality in Windows. It may, however be used in some individual programs. To find out if it is
available in the program you are using, bring up the program's help screen and type in the words function key.

Most programmers adhere to using the F1 key for help. They often also program the other function keys to perform in the manner
stated above. However, you will find that each program you use may be different. For instance pressing F5 when in Internet
Explorer will refresh the screen. Pressing the same key in Outlook 2000 will make the application check for new mail. Using F5 in
Microsoft Word will bring up the Find and Replace menu.

Many programs extend the usefulness of the function keys by using key combinations. The most common combinations are Shift +
a function key, Alt + a function key, and Crtl + a function key. These combinations can be very useful. For instance, in Microsoft
Word, when any text is highlighted, pressing the Shift key plus the F3 key will change the case of the text from all caps, initial caps,
to all lowercase. Shift + F7 will choose the Thesaurus command. These shortcuts allow you to access such functions with one
keystroke rather than three or four mouse clicks.

Since functionality can defer, it is often good to look in the help menu of the program that you are using to find a list of the function
keys and their uses.
Action PowerPoint shortcut
Bold Ctrl-B
Close Ctrl-W
Close Ctrl-F4
Copy Ctrl-C
Find Ctrl-F
Italics Ctrl-I
Menu bar F10
New slide Ctrl-N
Next window Ctrl-F6
Open Ctrl-O
Paste Ctrl-V
Print Ctrl-P
Repeat Find Shift-F4
Repeat/Redo Ctrl-Y
Replace Ctrl-H
Save Ctrl-S
Slide Show: Begin F5
Slide Show: Black screen show/hide B
Slide Show: End Esc
Slide Show: Erase annotations E
Slide Show: Go to next hidden slide H
Slide Show: Hide pointer and button always Ctrl-L
Slide Show: Hide pointer and button temporarily Ctrl-H
Slide Show: Mouse pointer to arrow Ctrl-A
Slide Show: Mouse pointer to pen Ctrl-P
Slide Show: Next slide N
Slide Show: Previous slide P
Slide Show: Set new timings while rehearsing T
Slide Show: Stop/restart automatic slide show S
Slide Show: Use mouse-click to advance (rehearsing) M
Slide Show: Use original timings O
Slide Show: White screen show/hide W
Spelling and Grammar check F7
Switch to the next presentation window Ctrl-F6
Switch to the next tab in a dialog box Ctrl-Tab / Ctrl-Page Down
Switch to the previous presentation window Ctrl-Shift-F6
Switch to the previous tab in a dialog box Ctrl-Shift-Tab / Ctrl-Page Up
Turn character formatting on or of Num /
Underline Ctrl-U
Undo Ctrl-Z

Action Shortcut keys Outlook

Bold Ctrl-B
Check for new mail F9 (Outlook 2003)
Check for new mail F5 (Outlook 2000,2002)
Close a window Esc
Close a window Alt-F4
Copy Ctrl-C
Create Appointment Ctrl-Shift-A
Create Contact Ctrl-Shift-C
Create Flag for follow-up Ctrl-Shift-G
Create Folder Ctrl-Shift-E
Create Meeting Request Ctrl-Shift-Q
Create Message Ctrl-Shift-M
Create Note Ctrl-Shift-N
Create Task Ctrl-Shift-K
Create Task Request Ctrl-Shift-U
Cut Ctrl-X
Delete opened item Ctrl-D
Find Advanced Ctrl-Shift-F
Folder List - Open Ctrl-Y/td>
Forward selected mail Ctrl-F
Italics Ctrl-I
Mark item as read Ctrl-Q
Move down one screen PgDn
Move to first item Home
Move to last item End
Move up one screen PgUp
Create new default item Ctrl-N
Open “Find a Contact” F11
Open “Look In” Open Alt-I
Open selected item Ctrl-O
Open selected item Enter
Paste Ctrl-V
Print Ctrl-P
Read next email Ctrl->
Read previous email Ctrl-<
Redo Ctrl-Y
Remove last semi-colon from mail addressee Remove last semi-colon from mail addressee Alt-K
Reply to selected message Ctrl-R Reply to selected message Ctrl-R
Save Ctrl-S Save Ctrl-S
Select all items Ctrl-A Select all items Ctrl-A
Select to first item Ctrl-Shift-Home Select to first item Ctrl-Shift-Home
Select to last item Ctrl-Shift-End Select to last item Ctrl-Shift-End
Send email message Ctrl-Enter
Spell check open item F7
Switch to Inbox Ctrl-Shift-I
Switch to Outbox Ctrl-Shift-O
Underline Ctrl-U
Undo Ctrl-Z

Action Excel shortcut

Alternates between displaying cell values and displaying formulas in the
CTRL+`
worksheet.
Alternates between hiding objects, displaying objects, and displaying
CTRL+6
placeholders for objects.
Applies or removes bold formatting CTRL+2
Applies or removes bold formatting CTRL+B
Applies or removes italic formatting CTRL+3
Applies or removes italic formatting CTRL+I
Applies or removes underlining CTRL+4
Applies or removes underlining CTRL+V
Applies the Currency format with two decimal places CTRL+$
Applies the Date format with the day, month, and year CTRL+#
Applies the Exponential number format with two decimal places CTRL+^
Applies the General number format CTRL+~
Applies the Number format with two decimal places, thousands separator,
CTRL+!
and minus sign (-) for negative values
Applies the outline border to the selected cells CTRL+&
Applies the Percentage format with no decimal places CTRL+%
Applies the Time format with the hour and minute, and AM or PM CTRL+@
Calculates all worksheets in all open workbooks, regardless of whether they
CTRL+ALT+F9
have changed since the last calculation
Calculates all worksheets in all open workbooks F9
Calculates the active worksheet SHIFT+F9
Closes and reopens the current task pane CTRL+F1
Closes the selected workbook window CTRL+F4
Closes the selected workbook window CTRL+X
Copies the selected cells CTRL+C
Copies the value from the cell above the active cell into the cell or the
CTRL+"
Formula Bar"
Creates a chart of the data in the current range ALT+F1
Creates a chart of the data in the current range F11
Cuts the selected cells CTRL+Y
Displays or hides the outline symbols CTRL+8
Displays or hides the Standard toolbar CTRL+7
Displays the Create List dialog box. CTRL+N Creates a new, blank file CTRL+L
Displays the Delete dialog box to delete the selected cells CTRL+-
Displays the Find and Replace dialog box CTRL+H
Displays the Format Cells dialog box CTRL+1
Displays the Go To dialog box CTRL+G
Displays the Go To dialog box F5
Displays the Help task pane F1
Displays the Insert dialog box to insert blank cells CTRL++
Displays the Insert Function dialog box SHIFT+F3
Displays the Macro dialog box to run, edit, or delete a macro ALT+F8
Displays the Microsoft Office Clipboard CTRL+C
Displays the Open dialog box to open or find a file CTRL+O
Displays the Print dialog box CTRL+R
Displays the Save As dialog box F12
Displays the shortcut menu for a selected item SHIFT+F10
Displays the Spelling dialog box to check spelling in the active worksheet or
F7
selected range
Edits a cell comment SHIFT+F2
Enters the current date CTRL+;
Enters the current time CTRL+:
Hides the selected columns CTRL+0
Hides the selected rows CTRL+9
Including cells not marked as needing to be calculated CTRL+F9
Inserts a new worksheet ALT+SHIFT+F1
Inserts a new worksheet SHIFT+F11
Maximizes or restores the selected workbook window CTRL+F10
Minimizes a workbook window to an icon F10
Pastes a defined name into a formula F3
Removes the outline border from the selected cells CTRL+_
Repeats the last command or action, if possible CTRL+Z
Repeats the last command or action, if possible F4
Restores the window size of the selected workbook window CTRL+F5
Saves the active file with its current file name and location CTRL+S
Selects all cells that contain comments CTRL+SHIFT+O
Selects the current region CTRL+A
CTRL+A CTRL+A (two
Selects the entire worksheet
times)
Undo command CTRL+U
Unhides any hidden columns within the selection CTRL+

Word shortcut keys

Application window-maximize Alt-F10

Application window-previous Alt-Shift-F6
Application window-restore Alt-F5
AutoFormat Ctrl-Alt-K
AutoText-create Alt-F3
AutoText-insert entry Ctrl-Alt-V
AutoText-insert entry F3
Bold Ctrl-B
Bookmarks Ctrl-Shift-F5
Break-column Ctrl-Shift-Enter
Break-page Ctrl-Enter
Browse a document Ctrl-Alt-Home
Browse next/previous item Ctrl-PgDn/PgUp
Capatilize word shift+f3
Case-All Caps Ctrl-Shift-A
Close Ctrl-F4
Close Ctrl-W
Copy Ctrl + C
Copy formatting Ctrl-Shift-C
Create a nonbreaking hyphen CTRL+HYPHEN
Create a nonbreaking space CTRL+SHIFT+SPACEBAR
Customize a menu Ctrl-Alt =
Customize a shortcut Ctrl-Alt-Num +
Cut Ctrl-X
Date Field Alt-Shift-D
Decrease font size CTRL+SHIFT+<
Dialog box next tabbed section Ctrl-Tab
Dialog box previous tabbed section Ctrl-Shift-Tab
Document window-move Ctrl-F7
Document window-restore Ctrl-F5
Document window-size Ctrl-F8
Drawing-constrain shape to symmetrical Shift-drag
Drawing-draw from center Ctrl-drag
Ellipsis Ctrl-Alt-
Em Dash Ctrl-Alt-Num -
Endnote Ctrl-Alt-E
Exit application Alt-F4
Fields-display code Shift-F9
Fields-display codes (toggle) Alt-F9
Fields-double-click in field Alt-Shift-F9
Fields-insert blank field Ctrl-F9
Fields-lock a field Ctrl-3
Fields-lock a field Ctrl-F11
Fields-next field F11
Fields-previous field Shift-F11
Fields-unlink a field Ctrl-6
Fields-unlink a field Ctrl-Shift-F9
Fields-unlock a field Ctrl-4
Fields-unlock a field Ctrl-Shift-F11
Fields-update Alt-Shift-U
Fields-update link in source Ctrl-Shift-F7
Fields-update selected field F9
Find Find Ctrl + F
Font Ctrl-D
Font Ctrl-Shift-F
Font grow/shrink 1 pt Ctrl- ] or [
Font next/previous size Ctrl-Shift- >or <
Font Size Ctrl-Shift-P Font Size Ctrl-Shift-P
Footnote Ctrl-Alt-F
Create a new blank document Ctrl + N
Go Back Ctrl-Alt-Z
Go Back Shift-F5
GoTo Ctrl-G
GoTo Next/Previous Paragraph Ctrl-Up/Down
GoTo Next/Previous Word Ctrl-Left/Right
Graphic-crop Shift-drag
Graphic-original proportions Ctrl-click
Hanging indent-decrease Ctrl-Shift-T
Hanging Indent-increase Ctrl-T
Hard hyphen - Ctrl-Shift -
Hard space Hard space
Header/Footer-link to previous Alt-Shift-R
Heading Level 1 Ctrl-Alt-1
Heading Level 2 Ctrl-Alt-2
Heading Level 3 Ctrl-Alt-3
Help F1
Help-Whats This? Shift-F1
Hidden text Ctrl-Shift-H
Hyperlink Ctrl-K
CTRL+SHIFT+> Increase font size
Indent-decrease Ctrl-Shift-M
Indent-increase Ctrl-M
Ctrl-Alt-M Insert Comment
Insert ListNum field Ctrl-Alt-L
Italics Ctrl-I
Justify-Center Ctrl-E
Justify-Full Ctrl-J
Justify-Left Ctrl-L
Justify-Right Ctrl-R
Line-spacing Ctrl-1
Line-spacing 1.5 Ctrl-5
Line-spacing 2 Ctrl-2
List Bullet Style Ctrl-Shift-L
Macros-edit Alt-F8
Macros-view VBA code Alt-F11
Mark-Index entry Alt-Shift-X
Mark-TOA citation Alt-Shift-I
Mark-TOC entry entry Alt-Shift-O
Maximize window Ctrl-F10
Menu Bar F10
Merge-data edit Alt-Shift-E
Merge-field insert Alt-Shift-F
Merge-preview Alt-Shift-K
Merge-to document Alt-Shift-N
Merge-to printer Alt-Shift-M
Microsoft Script Editor Alt-Shift-F11
Microsoft System Info Ctrl-Alt-F1
Move between master/subdocument Ctrl-\
Newline within paragraph Shift-Enter
Next window Ctrl-F6
Nonprinting characters Ctrl-Shift-8
Normal Style Ctrl-Shift-N Ctrl-Shift-N
Open a document Ctrl-O
Open Ctrl + O Opens a saved document
Outlining-collapse Alt-Shift-Num -
Outlining-expand Alt-Shift =
Outlining-expand Alt-Shift-Num +
Outlining-move Alt-Shift-Up/Down
Outlining-promote/demote Alt-Shift-Left/Right
Outlining-Show 1st line Alt-Shift-L
Outlining-Show All Headings Alt-Shift-A
Outlining-Show Heading 1 Alt-Shift-1
Outlining-Show Heading 2 Alt-Shift-2
Outlining-Show Heading 3 Alt-Shift-3
Outlining-Show Heading 4 Alt-Shift-4
Outlining-Show Heading 5 Alt-Shift-5
Outlining-Show Heading 6 Alt-Shift-6
Outlining-Show Heading 7 Alt-Shift-7
Outlining-Show Heading 8 Alt-Shift-8
Outlining-Show Heading 9 Alt-Shift-9
Page number field Alt-Shift-P
Pane-Close Alt-Shift-C
Paragraph Space Above (add/delete 12 pt.)Ctrl-0 Ctrl-0 (zero)
Paste Ctrl-V
Print Ctrl-P
Print Preview Ctrl-Alt-I
Redo the last action CTRL+Y
Remove Character formats Ctrl-Shift-Z
Remove menu item Ctrl-Alt -
Remove Paragraph formats Ctrl-Q
Remove paragraph or character formatting CTRL+SPACEBAR
Repeat the last command Ctrl-Y
Repeat Find Ctrl-Alt-Y
Repeat Find Shift-F4 Repeat Find Shift-F4
Replace Ctrl-H
Revision Marks on/off Ctrl-Shift-E
Save As F12
Save Ctrl-S
Select All Ctrl-A
Selection extended F8
Selection reduced Shift-F8
Shortcut Menu Shift-F10
Small Caps Ctrl-Shift-K
Soft hyphen - Ctrl -
Spelling and Grammar check F7
Spell-It-display next misspelling Alt-F7
Spike-cut to Ctrl-F3
Spike-paste Ctrl-Shift-F3
Split a window Ctrl-Alt-S
Style box Ctrl-Shift-S
Subscript Ctrl =
Symbol Font Ctrl-Shift-Q
Table-remove border lines Ctrl-Alt-U
Table-to column bottom Alt-PgDn
Table-to column top Alt-PgUp
Table-to row beginning Alt-Home
Table-to row end Alt-End
Thesaurus Shift-F7
Time Field Alt-Shift-T
To bottom/top of screen Ctrl-Alt-PgDn/PgUp
Type (c) Ctrl-Alt-C
Type (r) Ctrl-Alt-R
Type (tm) Ctrl-Alt-T
underline CTRL+U
Underline-double Ctrl-Shift-D
Underline-word Ctrl-Shift-W
Undo Ctrl-Z
View-Normal Ctrl-Alt-N
View-Outline Ctrl-Alt-O
View-Page Ctrl-Alt-P
Window pane-next F6
Window pane-previous Shift-F6