Excel Notes

EXCEL:-
An equally powerful member of the office team is excel, the

analyst. Capable of buildings spreadsheet in a single bound
automatically summing columns of numbers presenting a graphical
representation of data in the form of pie, bar, line chart and more
and allowing quick sorts and subtotal tallying. Excel also
incorporates a power full feature called pivot table, and financial
numbers form various perspectives. We can also design our screen
forms and completely programs excel to automatically perform
respective monthly tasks.
Ms – Excel
Ms – Excel is window based spreadsheet developed by
Microsoft Corp. Excel includes all standard features of a
spreadsheet package like automatic recalculation, graph and
functions. It also includes several advanced utilities like their
facility to include other objects with in a spreadsheet, pivot tables
form designing.
A Work sheet consists of following sections:-
Rows, columns and cells: The rows in the worksheet are

numbered form top to bottom, along the column of the worksheet.
Menus and Toolbars: Menus provide access to the various

tasks that you can perform with excel, such as opening closing
worksheet.
Sheets: Excel is organized like a workbook with multiple pages

sheet1, sheet2, and sheet3, so on. By default, only six sheets are
displayed.
Functions in excel
Functions are special programs that accept data and return a

value after performing calculations and the data. Formulates allow
you to perform mathematical, statistical and data/time operations
on a single value or a set of values.
The data that a function receives is known as the argument of

the function. Function uses the arguments in the same way that
equations use variables. Each function accepts specific types of
arguments, such as numbers, text or date. A function can also
include other functions. In such a case, the result returned by the
embedded function is used as a parameter for the main function.
Entering functions
You can enter function as a formula entry in a cell. However,

you should ensure that:
 The function begins with an equal (=) sign.

 The arguments are closed in brackets.
 The arguments are separated by commas (,).
 If any argument contains a text value that includes a space,
enclose the value in quotes (“”).
Auto Sum Feature
One of the most frequently used functions in the sum ()

function that calculates that total set of numeric values. Thus, a
toolbar button has been provided to invoke the sum () function you
can use this button to calculate the total of a group of cells without
typing the formula in the destination cells.
The auto sum button will total the values above the
destination cell or in the row to the left of the destination cell.
The steps total cell values by sing the Auto sum feature are:
• Select the destination cell.
• Click on the Auto sum button.
The values in the column above the destination or the cells to

the left of the destination cell are totaled and the result is placed in
the cell that you had selected in step1. Auto sum can also calculate
grand totals in the case the data contain subtotals.
Auto calculate
In several cases you need to view the total, average or the

maximum and minimum values of a set of data. If you do not want
to store the result in a cell, you need not use a formula. As you
select the range of status bar. This feature is known as the Auto
calculate feature of excel. You can view the sum the average and
maximum or minimum values of the selected range of data.
The steps to use the Auto calculate features are:
1. Select the range of cells containing the numeric values.
2. Right click the status bar (the Horizontal bar at the bottom
of the screen).
3. A shortcut menu is displayed.
4. Select the calculation to perform on the selected cells.

Creating a Chart
You can create a chart with the help of chart wizards. The
chart wizards can be used to create both embedded as well as
chart sheets. The chart wizard contains different chart types that
you can choose from to create your chart. The chart wizards
display a sample of the chart that you are creating. This allows
you to modify the chart type while creating it.
Creating an Embedded Chart
An embedded chart can be displayed and printed along with

data.
The steps to create an embedded chart are:
1. Select the data that you want to display on the chart.
2. Select the chart option from the insert menu.
3. Select on this sheet option form the chart submenu. The

pointer style changes to the symbol of the chart wizard.
4. Select the cells where you want to place the chart. You
need not select complete cells.
5. Edit the data range in their range text box, if required.
6. Click on the next button. A dialog box showing the

various chart types is displayed.
7. Select the chart type and click on the next button a dialog
box with the various charts formats available for the
chart type that you had selected is displayed.
8. Select the chart type and click on the next button. Next
you need to specify whether you want an axis label or
not. A dialog box is displayed in which you need to
specify the cell that contains the axis label.
9. Select the appropriate options add click on the next

button. Next, you need to name the chart and assign the
axis titles. You can also add a legend.
10. Enter the appropriate text values and click on the finish
button. The chart is created and placed in the selected
range of cells.

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EXCEL:-

An equally powerful member of the office team is excel, the

A Work sheet consists of following sections:-

Rows, columns and cells: The rows in the worksheet are

Menus and Toolbars: Menus provide access to the various

Sheets: Excel is organized like a workbook with multiple pages

Functions are special programs that accept data and return a

The data that a function receives is known as the argument of

You can enter function as a formula entry in a cell. However,

 The function begins with an equal (=) sign.

Auto Sum Feature

One of the most frequently used functions in the sum ()

• Select the destination cell.

• Click on the Auto sum button.

The values in the column above the destination or the cells to

In several cases you need to view the total, average or the

The steps to use the Auto calculate features are:

1. Select the range of cells containing the numeric values.

3. A shortcut menu is displayed.

4. Select the calculation to perform on the selected cells.

Creating an Embedded Chart

An embedded chart can be displayed and printed along with

2. Select the chart option from the insert menu.

3. Select on this sheet option form the chart submenu. The

5. Edit the data range in their range text box, if required.

6. Click on the next button. A dialog box showing the

9. Select the appropriate options add click on the next

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