Certificate of Clearance: Summary

CERTIFICATE OF CLEARANCE
Summary:
Fingerprint clearance through the California Department of Justice (DOJ) and the Federal Bureau of
Investigation (FBI) is required from every applicant prior to the Commission’s issuance of any credential,
permit, certificate, or waiver.
The Certificate of Clearance (C O C) is a document issued by the Commission to an individual who has
completed the Commission's fingerprint character and identification process, whose moral and
professional fitness has been shown to meet the standards as established by law. The C O C is not the
same as a clear teaching or services credential. The C O C does not authorize the holder to provide any
instruction or services in schools; its sole purpose is to provide verification that the holder has
completed a professional fitness review.
You must obtain a C O C:

• If you are enrolled in a California educator preparation program, prior to beginning your student
teaching or practicum/field based experience
• If you are applying for a Variable Term Waiver and you have not received fingerprint clearance
from the Commission. You will not be allowed in a public school setting until both the C O C and
Variable Term Waiver have been issued.
• If you are employed by a charter school to provide classroom instruction or other school services
on or after July 1, 2020 and do not already hold a document issued by the Commission
• If required by your employer or program sponsor
You do not need to apply for a C O C:

• If you are an educator applying directly to the Commission for a credential or permit
• If you have previously completed the fingerprint process and have been issued a currently
valid document by the Commission
How to Apply - California Residents

Effective July 1, 2007, California residents must apply for their C O C online using the CTC Online
system. Follow the steps below:
1. Print three copies of the Live Scan 41-LS form [PDF]. Take these to a location offering Live Scan
electronic fingerprint services for submission to the Live Scan operator. (Click here to view a
listing of Live Scan locations). You will be required to pay a processing fee to the Live Scan
operator for your prints to be scanned. Retain a copy of the Live Scan form for your records.
CL-900 10/2020 Page 1 of 3

2. From the Commission's Home page, use the blue Educator Login button to complete the online
application. If you need help completing your online profile and application, see the Login Help
page for directions.
3. Submit by credit or debit card the transaction fee of $52.50 (all online transactions are subject to
a $2.50 service fee in addition to the $50.00 application fee). Immediately following the
successful submission of the online application, an email will be sent containing a confirmation
number.
For Those Outside California

Out-of-state and out-of-country residents may apply for a C O C by completing one of the three
options noted below (NOTE: a C O C is not required for out-of-state or out-of-country prepared
educators submitting fingerprint information with an initial application for California certification):
1. Applicants whose residence is outside California and who cannot be fingerprinted in California
must submit the following:
a. A completed application (Form 41-4) [PDF]. Select “Certificate of Clearance” from the
drop-down box in Section 2.
b. Application processing fee of $50.00
c. Two completed fingerprint cards (FD-258). Attach these to the application form in lieu of
a Live Scan receipt. There is an additional $49.00 fee to process fingerprint cards, in
addition to the application processing fee of $50.00. To order fingerprint cards, send a
request via email to OutOfStateFPs@ctc.ca.gov providing your name and address along
with “fingerprint cards” noted in the subject line. See Credential Leaflet CL-271 for more
information on fingerprint cards and processing.
2. If you reside outside California but are able to complete the Live Scan process in California, then
you may follow the same steps noted for a California resident using the online application
process.
Fee Credit
The C O C fee of $50.00 becomes a credit applied towards issuance of an individual’s initial teaching or
services credential. Your fee credit will be applied when you complete the payment process for the
credential application submitted online by your program sponsor.
Processing Time
Fingerprint and character identification processing via Live Scan is usually completed within 10 working
days. If submitting fingerprint cards, or if an individual’s application requires additional review by the
Commission's Division of Professional Practices, the process will take longer. If the application is pending
review by the Commission's Division of Professional Practices, the online file will indicate that the
application is "pending additional evaluation."
Individuals may view the status of their C O C applications using their Educator Login on the
Commission’s website. Online applications submitted prior to 4:00 p.m. PST will display on the website
the following day at approximately 2:00 p.m. PST or later. When requirements for issuance of the C O C
are completed, an email will be sent informing the individual that the document has been granted and
can be viewed in approximately 48 hours using their Educator Login.
CL-900 10/2020 Page 2 of 3

Period of Validity
The C O C is valid for five years. Fingerprint information will be invalidated for individuals who have not
held any other type of valid document for more than eighteen (18) months after the expiration date of a
C O C. The fingerprint process must be repeated when individuals whose fingerprints have been
invalidated subsequently apply for certification. See Coded Correspondence 12-10 for more information.
Reference:
California Education Code, Sections 44339, 44340, and 47605; and Title 5, California Code of Regulations
Sections 80028, 80301, and 80442.
CL-900 10/2020 Page 3 of 3

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CERTIFICATE OF CLEARANCE

You must obtain a C O C:

You do not need to apply for a C O C:

How to Apply - California Residents

CL-900 10/2020 Page 1 of 3

For Those Outside California

CL-900 10/2020 Page 2 of 3

CL-900 10/2020 Page 3 of 3

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