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Fields Records Cell Views

The document describes various components related to creating and working with tables in Microsoft Access, including: 1) Tables are composed of rows and columns where data is stored. Fields are the columns that describe a single unit of data, while records are the rows where related data are grouped. 2) The design view allows you to add fields by selecting a data type and field name. Common data types include text, number, date/time, currency, and yes/no. 3) To create a table, you click the create tab, then the table design command to enter field names and select data types before saving the table.

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Yzabelle Encoy
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62 views2 pages

Fields Records Cell Views

The document describes various components related to creating and working with tables in Microsoft Access, including: 1) Tables are composed of rows and columns where data is stored. Fields are the columns that describe a single unit of data, while records are the rows where related data are grouped. 2) The design view allows you to add fields by selecting a data type and field name. Common data types include text, number, date/time, currency, and yes/no. 3) To create a table, you click the create tab, then the table design command to enter field names and select data types before saving the table.

Uploaded by

Yzabelle Encoy
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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I. Identify what is being described in each item.

Table
_________________1. It is composed of rows and columns; it is where data
are stored.
Fields
_________________2. These are the columns that described a single unit of
data.
Records
_________________3. These are the rows in the table where data are related
to one another.
Cell
_________________4. It is intersection of the row and column is a single unit of
_____.
Views
_________________5. It changes the view either Design View, Datasheet
View, PivotTable View, or PivotChart View.
Datasheet View
_________________6. It is a view that allows you to add records in a table.
New Field
_________________7. It is a command that allows you to add a new field
coming from a list of field templates usually displayed
at the right portion of MS Access. Just double click the
field you intend to add.
Add Existing Fields
_________________8. It is a command that allows you to add a new field
coming from an existing table.
LookUp Column
_________________9. It is a command that allows you to add a possible
values in a column which you can choose from.
Primary Key
_________________10. It is a command that allows you to set a field as the
primary key.
Builder
_________________11. It is a command that allows you to display the code
builder.
Test Validation Rules
_________________12. It is a command that allows you to test validation rules,
Required and Allow Zero Length Properties
Text
_________________13. It is a data type that accepts alphabets, numbers,
other characters and the combination of it. It is limited
to 255 characters only
Memo
_________________14. It is a data type that is the same as text but it can
accept up to 63999 characters.
Number
_________________15. It is a data type that is used to accept numeric data
which can be used for calculations.
Date/Time
_________________16. It is a data type that accepts either date or time or a
combination of it.
Currency
_________________17. It is a data type that is the same as Number but it
accepts currency value.
AutoNumber
_________________18. It is a data type that is a unique sequential number. As
the record increase, so as the value of the field
increments its value.
Yes/No
_________________19. It is a data type that contains either Yes or No, True or
False and On or Off value.
OLE Object
_________________20. It is a data type that accepts object such as Excel
workbook, Word document, graphics, sounds and
others.

II. Arrange the procedure in creating a table using the design view
6
_____1. Save the table.
1
_____2. Click Create tab.
2
_____3. Click Table Design command from the Tables group.
4
_____4. Select the Data Type.
5
_____5. Then type the next field name, set the data type. Note that
each field has its corresponding properties.
3
_____6. Type the FieldName.

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