Schofield J - Collins Workplace English - 2011

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Contents
Meeting for the first time

At reception 6
2 Company visitors 10
3 What do you do? 14
4 Making visitors feel welcome 18
5 Small talk 22
6 Introductions 26
Emails
7 An enquiry by email 30
8 A reply to an enquiry 34
9 A follow-up email 38
10 A reply to a follow-up email 42
11 Invitations 46
12 Replies to invitations 50
Telephoning
13 Incoming calls 54
14 Outgoing calls 58
15 When things go wrong 62
16 Telephone messages 66
17 Conference arrangements 70
18 Travel plans 74
Meeting again
19 Welcome back 78
20 Plans 82
21 A change of plan 86
22 How was your visit? 90
23 What can I do for you? 94
24 Goodbye 98
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Resource bank
Answer key I Audio script 102
Key phrases for speaking 128
Key phrases for writing 132
How to address an envelope 136
Email signatures I Out-of-office messages 137
Model schedule 138
Model minutes 139
Keywords 140
Grammar reference 148
Useful abbreviations 155
How do I say ... ? 156
On the phone 158
1 At reception
Greeting visitors I Asking somebody's name I Completing a form
Conversation
~ 1 Sally Smith is the receptionist at Lowis Engineering in London. John
DVD Carter and Paul Rogers are visiting the company today. Read their
conversation and watch the video. Who do they want to see?
Sally Good morning, how can I help you?
John Good morning. We're here to see Diane Kennedy at 10 o'clock .
Sally Can I have your names, please?
Yes, it's John Carter and Paul Rogers from Australian Power
John
Utilities. Here's my business card.
Sally Thank you . I'll just call Ms Kennedy.
Paul Thank you.
Sally And can you complete these security forms, please?
Paul Of course. Excuse me, can I have a pen?
Here you are. Diane? I have Mr Rogers and Mr Carter in reception
Sally
for you. Right. Thank you.
Thank you . Please could you wear these visitors' badges? Someone
Sally
will come down to get you in a moment. Please have a seat.
Paul Thanks.
John OK.
6 Workplace English
At reception I Unit 1
, Did you know?
In English we do not use the 24-hour-clock in everyday conversation. If we want to

make it clear it is morning or afternoon, we normally use am or pm, or say in the
morning or in the afternoon I evening.
Understanding
~ 2 Watch again. Are the sentences true (T) or false (F)?

DVD T/F
John and Paul work at Lowis Engineering .
2 Diane knows John and Paul are coming to see her. T/F
3 John and Paul will have to wear badges. T/F
4 John and Paul will have to wait a long time for Diane. T IF
Key phrases
Dealing with visitors at reception
Good morning I afternoon I evening, .... Please could you wear this badge I these
How can I help you? badges?
Can I have your name{s}, please? Someone will come down to get you.
----- ---
I'll just call fvfs ... . Please have a seat.
Can you complete this form I these
forms, please?
Practice
3 Put the words in the sentences into the correct order.
evening, Good help I can how you
-------------------------------------?
2 I Can names, your please have
--------------------------------------?
3 Please you these complete could forms
--------------------------------------?
4 will get come Someone down to you
5 seat Please a have
Workplace English I 7
4 Match the questions to the answers.
Receptionist Visitor
1 Good afternoon. How can I help you? A Ali Khan.
2 Could you wear this badge, please? B I'm here to see Diane Kennedy.
3 Can I have your name, please? C · Can you give me a pen?
4 Please can you complete this form? D Of course.
5 Look at John Carter's business card and complete the details on the
visitor form.
Lowis Engineering -Visitor Form
Surname I Last name _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
First I Given name
Company address
Email
Visiting
Time in _____q_.3_0________ Timeout _________________
Signature lo~Carter
Canberra
Email: carterraapu.com
6 Complete the visitor form with information about yourself.
8 I Workplace English
At reception I Unit 1
Language tip
Telling the time

Say nine o'clock or nine am for 9.00.
For 11.15 you can say a quarter past I
after (US] eleven or eleven fifteen {am].
For 14.30 you can say half past two or two
thirty {pm].
For 19.45 you can say a quarter to eight or
seven forty-five {pm].
Speaking
D) 7 You work at the reception of Lowis Engineering when a visitor arrives. Read
01- 02 the instructions and welcome the visitor. Play Track 01 and speak after the
co beep. You start. Then listen to Track 02 to compare your conversation.
You Good morning madam, can I help you?
Guest Yes, I have an appointment with Diane Kennedy for 11 o'clock.
You {Ask her name.]
Guest Jane Taylor from Taylor and Curtiss Consultants.
You {Ask her to complete a security form.]
Guest Can you give me a pen?
You {Offer a pen.]
Guest Thanks.
You {Ask her to wear a visitor badge.]
Guest Of course.
You {Ask her to have a seat and say someone will come to get her.]
Guest Good! Thanks for your help!
Workplace English 9
2 Company visitors
Welcoming visitors to a company I Introducing yourself I Taking visitors to a meeting
Conversation
~ 1 Jasmine Goodman is Diane Kennedy's personal assistant at Lowis
DVD Engineering. She comes down to meet the visitors in reception. Read their
conversation and watch the video. Who asked Jasmine to meet the guests?
Jasmine Excuse me, are you John Carter and Paul Rogers?
John Yes, we are. I'm John Carter and this is my colleague, Paul Rogers.
Jasmine Hello, I'm Jasmine Goodman.
Paul Hi.
John Hi.
Diane Kennedy asked me to meet you. Welcome to Lowis
Jasmine
Engineering.
Paul Thank you.
John Thank you.
Come this way, please. We need to take the lift or, as you'd say,
Jasmine
the elevator to the 3rd floor.
Paul It's a great building.
Jasmine Yes, it is. It's a nice place to work.
~0 l Workplace English
Company visitors I Unit 2
Did you know?
In American English it is elevator. In British English it is lift. Also, the first floor in
American English is the ground floor in British English.
Understanding
a2
DVD
Watch again and answer the questions with yes and no.
1 Do John and Paul know Jasmine already?
2 Does Jasmine work at Lowis Engineering?
3 Do they need to take the lift?
4 Does Jasmine like where she works?
Key phrases
Meeting company guests
Excuse me, are you ... ? Come this way, please.
I'm ... I this is .... We need to take the lift I elevator I stairs
Diane Kennedy asked me to meet you. to the 3rd floor.
- - - - - - - - - - - -1
Welcome to ....
Practice
3 Join the two parts of the sentences together.
1 Excuse me, A to our company.
2 I' m Paul and 8 take the stairs to the 1st floor.
3 Ms Kennedy asked c are you Paul Rogers?
4 Come this way, D this is John.
5 Welcome E me to meet you.
6 We need to F please.
Workplace English 11
is my this John Carter I'm and colleague, Rogers Paul
2 floor We to take need the to lift the 3rd
3 Carter me, Excuse are Mr you

____________________________________________ ?
4 way, Come this please
5 Carter me asked Mr meet to you.
D) 5 Jasmine Goodman is meeting another visitor at reception. Complete the

03 sentences. Then listen to Track 03 and check your answers.
CD Jasmine [1] ___ me, [2] _ _ _ you Ms Ringwood?
Guest Yes, that's right.
Jasmine I'm Jasmine Goodman . Diane Kennedy [3] _ _ _ me to meet you.
Guest Oh, hello Jasmine.
Jasmine [4] ___ to Lowis Engineering.
Guest Thank you!
Jasmine This way, please . We [5] ___ to take the lift to the 3rd floor.
Guest OK.
12 / Workplace English
Company visitors I Unit 2
Language tip
Use Excuse me to start a conversation with someone you do not know or to

interrupt someone when they are speaking.
Use ordinals- first, second, third, fourth, fifth, and so on- for floor numbers.
Speaking
6 Meet Mr Stenson at reception. Read the cues and welcome him. Play
04-05 Track 04 and speak after the beep. You start. Then listen to Track 05 to
co compare your conversation .
You Excuse me, are you Mr Stenson?
Visitor Yes, that"s right.
You {Give your name and say your boss, Mr Brown, asked you to meet
him - welcome him.)
Visitor Thank you very much.
You {Ask him to follow you to the lift- you need to go to the 8th floor.)
Visitor Of course. This is a great building.
You {Say it's a nice place to work.)
3 What do you do?
Talking about your work I Describing your job I Asking about somebody's job
Conversation
~ 1 Jasmine Goodman is taking the visitors, John Carter and Paul Rogers, to
DVD the meeting room. They are waiting for the lift. Read their conversation
and watch the video. What does Jasmine have to do in meetings?
John So what do you do, Jasmine?
Oh, I'm Diane's personal assistant so I answer the phone and
Jasmine
manage her schedule.
Paul Is she very busy then?
Jasmine Yes! She travels a lot. I book all her plane tickets and hotels.
John I see. And do you travel with her sometimes?
No, not usually. I stay here and then I'm responsible for the
Jasmine
office and deal with any problems.
Paul You have a lot to do!
Jasmine Yes. And in meetings, of course, I take the minutes.
Paul ... and you look after visitors to the company.
Jasmine Yes, that's right! Ah, here it is. After you.
John Thanks.
14 1Workplace English
What do you do? I Unit 3
' Did you know?
You can say 'skedule ' or 'shedule' with the word schedule. In American English it
is 'skedule' but with British English speakers you will hear both forms.
Understanding
C 2 Watch again. Are the sentences true (T) or false (F)?
DVD Jasmine has lots of different responsibilities. T/F
2 Jasmine usually travels with Diane . T/F
3 Jasmine runs the meetings. T/F
4 Jasmine helps the visitors. T/F
Key phrases
Asking about and describing responsibilities
What do you do? I answer the phone.
Is {s]he I Are you busy? I reply to emails.
Do you travel with her? I'm responsible for ... .
I'm a personal assistant I salesman I I deal with ....

receptionist. j / take the minutes at meetings.
I book all her plane tickets I hotels. I /look after guests I visitors.
Practice
3 Match the two halves to make word partners.
1 personal A with
2 responsible 8 to
3 take the c minutes
4 look D assistant
5 reply E for
6 deal F after

4 Match the two halves to make sentences.
I'm responsible A after visitors to the company.
2 My colleague makes 8 my work mobile after 6 o· clock.
3 The receptionist looks c to my emails.
4 I always reply D my flight reservations.
5 I don't answer E for my boss's appointments.
5 Complete the sentences with information about your own work.

1 I'm a
2 I'm responsible for
3 I look after
4 I reply to
5 I deal with
What do you do? I Unit 3
Language tip
When visitors ask you questions about your job, give as much information as you
possibly can to keep the conversation going. Give full answers, for example, Yes.
And at meetings I take the minutes not Yes, I do.
Speaking
6 A visitor asks you about your job. Play Track 06 and speak after the beep.
06- 07 Then listen to Track 07 to compare your conversation.
CD
Visitor So, what do you do?
You (Answer the question.)
Visitor I see, that's interesting. Are you very busy?
Visitor And are you responsible for anything?
Visitor Do you do anything else?
' Making visitors feel welcome
Looking after visitors I Offering visitors refreshments I Apologizing for a delay
Conversation
~ 1 Jasmine takes John and Paul to the meeting room. Read their
ovo conversation and watch the video. Why does Jasmine call Paul
'Mr Rogers'?
Jasmine Here we are. Can I take your coat?

John Thank you.
Jasmine
Would you like to sit down? I'm afraid Diane is still in a
meeting. Would you like a cup of coffee?
John Er ....
Jasmine Or a glass of water or juice?
John I think I'd Like some coffee, please.
Jasmine Would you like milk and sugar?
John Yes, please . Both. Thanks.
Jasmine And how about you, Mr Rogers?
Paul Please call me Paul. I'd like some orange juice, please.
I
18. Workplace English
Making visitors feel welcome I Unit 4
Jasmine Here you are, Paul.

Paul Thanks very much.
Jasmine I'm sorry you have to wait, but Diane should be here soon.
John That's fine. Don 't worry.
Did you know?
Another way to say Don't worry when someone apologizes is No problem.

Australians also use the phrase No worries.
In American English people often ask if you want cream in your coffee , not milk.
Understanding
C 2 Watch the video again. Are the sentences true [T) or false [F)?
DVD
Diane Kennedy is waiting for John and Paul in the meeting room. T IF
2 Jasmine offers John and Paul something to drink. T IF
3 Paul wants some coffee. TIF
4 Jasmine is sorry because Diane is late. TIF
5 John and Paul are angry that Diane Kennedy is late . TIF
Key phrases
Polite offers and apologies
-- - - -- - - ---~-
Can I take your coat{s}? How I What about you, ... ?

Would you like to sit down I have a seat? I'd like some orange juice, please.
I'm afraid that ... is {still} in a meeting. Here you are.
Would you like some I a cup of coffee? I'm sorry you have to wait, but ... should
1
Would you like milk and s_ugar? be here soon.

Practice
tea you Would a like cup of
?
2 please like some I'd coffee ,
3 you down like to Would sit

?
4 sorry to you I'm wait have
5 Carter here soon should Mr be
6 you sugar like milk Would and

?
7 afraid Mrs White I'm meeting is still in a
8 are you Here
4 Match the sentences.

Would you like to sit down? A Just milk, please.
2 Would you like a cup of coffee? 8 Thank you.
3 I'm sorry you have to wait. c Please call me Paul.
4 Would you like milk and sugar? D Don't worry.
5 What about you, Mr Rogers? E No, but I'd like some water.
5 Complete the sentences with words from the box.

like afraid soon have here
please should in take some
I' m Mr Carter is a meeting.
2 Would you to a seat?
3 you are.
4 Can I your coat?
5 I'd like coffee,
6 Ms Goodman be here
Making visitors feel welcome I Unit 4
Language tip
When you offer a visitor refreshments, make sure you sound friendly and
enthusiastic. You can do this by making your voice go up at the end of the
question, for example, Would you like a cup of coffee? 71
Speaking
6 You have two visitors to your office. Read the instructions and Look after
os-09 them until your boss arrives. Play Track 08 and speak after the beep. You
co start. Then Listen to Track 09 to compare your conversation.
You {Ask if you can take the visitors ' coats.)
Visitor 1 Thank you.
Visitor 2 Here you are.
You {Offer them a seat.)
Visitor 1 Thanks.
You {Ask if they want some coffee or juice .)
Visitor 1 I'd like some coffee, please.
You {Ask what Visitor 2- /vfr Carter- would like.)
Visitor 2 I'd like some orange juice.
You {Say your boss, /vfs Kennedy, is in a meeting.}
Visitor 1 No problem.
You {Say she will arrive soon.)
Visitor 2 Thanks.
5 Small talk
Making conversation I Checking things are OK I Finding out what people like
Conversation
~ 1 Jasmine is talking to John and Paul while they wait for Diane Kennedy,
DVD her boss. Read their conversation and watch the video. Does Diane arrive
for the meeting?
Jasmine So, how was your flight?

Oh, it was fine. But we had to check in very early this morning
John
at Frankfurt airport.
Oh yes, airport security takes such a long time these days .
Jasmine
How's the hotel?
Paul Very nice. Thank you for making the reservation for us.
Jasmine My pleasure . Is this your first time here?
Well, not to London, of course. But it's our first time to
John
your company.
Paul Yes. And we're very interested in your products.
Jasmine Good. How long are you staying in London?
Paul A week. What should we do at the weekend?
22.1Workplace English
Small talk I Unit 5
Jasmine Mmm ... do you like football? You know, soccer?

John Yes, very much.
Would you like to see a Chelsea match this weekend? I could
Jasmine
get you some tickets.
Paul Thank you, that's a great idea!
John Fantastic!
You're welcome. By the way, I've made reservation for lunch for
Jasmine
you and Diane at a French restaurant near here. Is that OK?
John Excellent! Thank you.
Paul That sounds great.
Good. Well, I'll find out where Diane is and let her know
Jasmine
you're here.
Paul Fine.
Did you know?
Soccer in American English is called football in British English. Football in

American English refers to American football.
Understanding
D 2 Watch again and answer the questions.

DVD
Where did John and Paul fly from?
2 Who made the hotel reservation for John and Paul?
3 Have they been to Lowis Engineering before?
4 What does Jasmine offer to organize for the weekend?
5 Where will they have lunch today?
Key phrases
Making small talk
How was your flight I trip I journey? Do you like ... ?
------------ ---------------~-------- 1
How's I How is the hotel? Would you like to ... ?

--------- -- --- -------r-- - - - - - - -1
Is this your first time here? ________ I'll find out where ... is and tell her I him
How long are you staying in ... ? you're here.
------------------------1
What should we do ... ?
Practice
1 How was A where Mr Brown is.
2 How is B time in Paris?
3 Is this your first c the hotel?
4 How long are D your flight?
5 Do you E do in the evening?
6 What should we F you staying in Berlin?
7 I'll check G like Italian food?
4 Write the questions to go with the answers.

No, I often come here.
2 It's very comfortable. And close to the centre!
3 Terrible. The weather was bad .
4 Theatre? Yes, I do. Very much.
5 'The Lion King'? Yes, I would.
6 Only three days, unfortunately.
Language tip
Use Do you like ... ? when you want to know somebody's opinion, for example,
Do you like football?
Use Would you like ... ? to make an offer, for example, Would you like a cup of
coffee?
Use By the way when you want to change the topic of conversation.
When someone says Thank you, reply with fvfy pleasure or You're welcome.
24 Workplace English
Small talk I Unit 5
Speaking
5 Make small talk with a visitor from London. Read the instructions and
10- 11 talk to your visitor while you are waiting for your boss to arrive. Play
CD Track 10 and speak after the beep. You start. Then Listen to Track 11
to compare your conversation.
You {Ask about the flight from London.}
Visitor Oh, not very good. The weather in London is terrible at the moment.
lt"s nice to see some sunshine here.
You {Agree. Ask about her hotel.}
Visitor lt"s very nice. Thank you for organizing it.
You {Reply then ask if she has visited your town before}
Visitor Yes, this is my first time. What should I do in the evening?
You {Ask if she likes your country's food.}
Visitor Very much!
You {Ask if she wants to try a local restaurant this evening.}
Visitor Oh, yes! Very much. Thank you.
You {Reply. Then ask how long she is staying in your town.}
Visitor Until Friday. Then I fly back to London.
You {Offer to go to find your boss.}
Visitor Thanks a lot.
Workplace English
6 Introductions
Making introductions I Meeting people I Using first or given names
Conversation
~ 1 Jasmine finds her boss, Diane Kennedy, and brings her to meet two
ovo visitors. Read their conversation and watch the video. Why doesn't Diane
introduce Jasmine to Paul and John?
Here she is! Diane, I'd like to introduce John Carter and Paul
Jasmine
Rogers from Australian Power Utilities.
Diane Nice to meet you!
John Nice to meet you too, Ms Kennedy. I'm John Carter.
Diane Please, call me Diane!
John Fine, Diane. And I'm John. This is my colleague Paul Rogers.
Paul Pleased to meet you, Diane.
Pleased to meet you too, Paul. And I see you've met my
Diane assistant Jasmine already. I'm very sorry I'm late. I'm afraid
my last meeting went on for a while.
John Oh, don't worry. Jasmine took care of us.
Diane Good. So, please have a seat.
Paul Thanks.
Workplace English
Introductions I Unit 6
Did you know?
Sometimes people say How do you do? when you meet them for the first time but
it is a bit formal. The correct reply is also How do you do? It is not a real question.
Understanding
D 2 Watch again. Are the sentences true [T) or false [F)?
DVD 1 John and Paul have met Diane before. T/F
2 Diane is very apologetic about being late . T/F
3 Diane was in a long meeting . T/F
4 Diane asks John to use her first name. T/F
Key phrases
Introductions
I'd like to introduce ... from ... ? This is my colleague ....
Nice to meet you. Pleased to meet you.
Nice to meet you too. Pleased to meet you too.
Please, call me ... /see you've met .. . already
- -
Fine. And I'm ...
Practice
to John meet Nice you,
2 is Diane colleague_, This Kennedy my
3 meet to you Nice too
4 Carter see you 've already my manager I John met
5 Ms to meet you, Pleased Goodman
6 Jasmine me call Please
4 Complete the sentences.
1 Fine. And Paul.
2 I see you've met Diane _ __
3 This my John.
4 Nice to meet you _ __
5 I'd to Paul Rogers from APU.
6 Please me Paul.
D) 5 Put the sentences into the correct order to make a conversation. Then
12 listen to Track 12 to check your answers.
CD
• MrKline OK, but it was a bit late taking off.
• Diane Nice to meet you , Mr Kline .
• MrKline Nice to meet you too. But please call me Mike.
Jasmine Diane, can I introduce you to Mr Kline?
Mr Kline Thank you .
• Mr Kline No, thanks .
• Diane So how was your flight?
• Diane And would you like some coffee?
• Diane Of course. And I'm Diane. Would you like to take a seat?
Introductions I Unit 6
Language tip
Always check that visitors have been introduced to everybody in the room. Notice
how Diane does this with And I see you've met my assistant Jasmine already
Speaking
6 You are meeting a visitor to your company. Your colleague introduces
13-14 you. Play Track 13 and speak after the beep. Then listen to Track 14 to
CD compare your conversation.
Colleague So here we are! I'd like to introduce Lee Toms from DPU.
You {Greet fvfr Toms.}
Lee Nice to meet you too but please call me Lee.
You {Tell him your first name and ask him to take a seat.}
Lee Thank you.
You {Apologize for being late.}
Lee No problem.
You {Offer coffee.}
Lee No, thanks.
You {Ask about Lee 5 journey}
Lee It was fine. No problem.
Workplace English
7 An inquiry by email
Writing a formal email I Explaining what you need I Asking for information
Email
1 Jasmine Goodman from Lowis Engineering is organizing a conference.
Who is she writing to?
From: jasmine .goodman@lowis .com

~I
To: info@a nchorhotels.co. u k
Date: February 7
Subject: Event for Lowis Engineering
Dear Sir or Madam

I am writing to ask about conference facilities at your London hotel.
On May 3, Lowis Engineering is organizing an event for 500 major customers. We would
like to demonstrate some of our equipment and present information about our products to
our guests. Please let me know if your conference facilities are available on this date.
I would be grateful if you could send me information about the presentation equipment,
room sizes and catering facilities in your hotel. Please include a telephone number and a
contact person I can call to discuss details.
I look forward to hearing from you.
Yours faithfully
Jasmine Goodman
Lowis Engineering
An inquiry by email I Unit 7
Did you know?
In American English, when you do not know the name of the person you are writing
to, you begin an email like this To Whom It fvfay Concern and finish Best regards. In
British English you begin Dear Sir or fvfadam and end Yours faithfully, as above.
Understanding
2 Read the email again and choose the best answer A, 8 or C for each
question.
Lowis Engineering is organizing a conference for:
A tourists in London
B company staff
C people it does business with
2 May 3 is the date when:
A Jasmine is writing the email
B the conference will take place
C the hotel says the conference can take place
3 Jasmine wants:
A the name of somebody at the hotel
B to visit the hotel
C to check the costs
Key phrases
Asking for information
I am writing to ask about ... . I would be grateful if you could ... .
- ---- ----- - - -1
We would like to .. . . Please include ....
Please let me know if ... . /look forward to hearing from you.
Practice
1 Please let me know A to ask you about your prices.
2 I would be grateful if 8 like to organize an event.
3 I am writing c if you can meet me.
4 I look forward to D a photograph of the facilities.
5 We would E meeting you soon . .
6 Please include F you could organize a meeting.
your include address Please number telephone and
2 like would to We to invite you presentation a
3 I be grateful could you if send brochure us would a
4 let me is know for this time you possible Please if
5 I forward look to Tuesday seeing on you
5 Read this email from Jasmine to an event management company.

Find and correct the mistake in each numbered line.
Dear Sir or Madam
[1 I I writing to ask if you can organize an event for us in London.

[2] On May 3, Lowis Engineering is organize an event for approximately 500 major
[3] customers and business partners. We will like to demonstrate some of our
equipment and present information about our products to our guests.
[4] Please lets know if this date is possible.
[51 I could be grateful if you could send me information about your services and
[6] prices. Please includes a telephone number and a contact person I can call.
[7] I look forward to hear from you.
Your faithfully
Jasmine Goodman
An inquiry by email I Unit 7
Language tip
Use the present continuous tense to talk about what you are doing now,
for example, I am writing to ask about ... and to talk about future plans, for
example , On May 3, Lowis Engineering is organizing .. . .
In formal emails use the uncontracted forms, for example, I am writing ... not I'm
writing ... or I would be grateful ... not I'd be grateful ... .
See page 149 for more information on the present continuous.
Writing
6 Your boss, Joanna Timms, wants you to write an email. Use your notes to
help you. You work for Crayton Car Rentals.
Write to tJ,e Event Mana9erJ Carlton

Hotel.
We need a lar9e room for ovr Annval
General Meetin9 in Nei/J York;
Date; April1'1
Nvmber); )00 9ve>t>
We need information abovt;
1) Room >ize
l) Pre>entation equipment
3) Caterin9
Lf) Co>t>
8 A reply to an inquiry
Sending information I Describing special offers I Providing contact details
Email
1 Jon Martin from Anchor Hotels writes an email to Jasmine Goodman to tell
her about their conference facilities. What special offer does he mention?
From: j.martin@anchorhotels.co.uk
To: jasmine .goodman@lowis.com
Date: February 8
Subject: Re: Event for Lowis Engineering
Dear Ms Goodman
Thank you for your email of February 7. With reference to your request for
conference facility information, please find attached a PDF file with a
description of our London hotel. The information can also be seen online at
www.Anchorhotels.com.
I am pleased to inform you that we are offering a discount of 25% for any
reservation made before the end of February. We still have rooms available for
the date of your conference, May 3.
If you would like further information about our services, please contact me on
020 8307 4001.
Yours sincerely
Jon Martin
Conference Manager- Anchor Hotels
Workplace English
A reply to an inquiry I Unit 8
Did you know?
In American English when you write 0110312012 you mean January 3, 2012 .
In British English when you write 0110312012 you mean March 1, 2012.
To make sure there is no misunderstanding, spell it out, for example, February 7, 2014.
Understanding
2 Read the email again. Are the sentences true (T) or false (F)?
Lowis Engineering is organizing a conference for February 7. T IF
2 The hotel information can only be found on the website . T IF
3 If Jasmine makes a reservation before March 1, she can get a discount. T IF
4 The hotel is fully booked on May 3. T IF
5 Jon Martin is the conference manager at Anchor Hotels. TIF
Key phrases
Giving information
Thank you for your email of ... . We are offering a discount of X%.
- -
With reference to your ... . If you would like further information
- - - -
Please find attached I enclosed ... . about ... .
I am pleased to inform you that ... . Please contact me on ....
Practice
available conference facilities contact

discount price information email
1 Our company is offering a of 10%.

2 Thank you for your of October 19.
3 Please find enclosed for our conference rooms .
4 With reference to your request for _ _ _ information, please find attached
a brochure as a PDF file.
5 Please _ _ _ me on 0207 98 5151.
6 I am pleased to inform you that we have a meeting room on
March 27 .

4 Put the word s in th e se ntences into th e correct ord er.
you 0207 98 5151 like further on would information , If contact me
2 the am inform pleased to you that this date is available I
3 morning Thank your for you phone call this
4 find service our information Please attached
5 reference of to 27 your With email March
5 Put the sentences in this email to Jasm ine Goodman from another hotel
in the correct orde r.
Dear Ms Goodman
Please find enclosed information about our conference equipment and prices. []
With reference to the date of your event , we have rooms available at that time. [] r-
Yours sincerely []
If you would like further information , please let me know. []
Thank you for your phone call to my assistant this afternoon. [1]
We are pleased to inform you that we have a special offer for catering facilities
in May. []
Yours sincerely
Priti Makesch
36 .1 Workplace English
A reply to an inquiry I Unit 8
Language tip
If you have a lot of similar emails to write, use one that has several key phrases
as a model which you can change slightly according to each different situation .
Writing
6 You work in a hotel. Listen to Track 15 to hear this voicemail from your
15
boss, Fran Stein, and then complete the email to the customer.
CD
From: You
To: b.carter@apu.com
Date: February 9
Subject: Meeting March 27
Dear Mr Carter
With reference to your email this morning, we have ...
We look forward to hearing from you.
Yours sincerely
Workplace English I ~7
9 A follow-up email
Writing an informal email I Making a request I Asking for help
Email
1 Jasmine Goodman writes to Jon Martin about the Lowis event. How
many things does she want Jon to do?
From: jasmine.goodman@lowis.com
To: j. marti n@a nchorhotels.co. u k
Date: March 20
Subject: Lowis event on May 3
Dear Jon
Can you help me? Would you mind arranging a visit for my manager, Diane
Kennedy, to see your conference facilities at the hotel? She wants to see what
they are like. Would you be able to arrange this for next week?
Secondly, could you arrange a gift for each guest at the event? Are you able to
do this for less than €50 per guest?
If that is OK, then could you send a new offer with the total price?
Many thanks for your help.
Best wishes
Jasmine
PS I can't open the pictures of the conference rooms you sent. Please advise.
A follow-up email I Unit 9
Did you know?
You can use Best wishes or Best regards at the end of an email either to somebody
you know well or don't know at all.
Understanding
2 Read the email again and choose the best answer A, 8 or C for each
question.
This email is informal because:
A it's short
8 Jasmine uses Mr Martin's first name
C Jasmine uses a PS at the end
2 Diane Kennedy wants to:
A test the conference facilities
8 go to the Anchor Hotel
C cancel the event
3 Jasmine wants Jon:
A to buy her a gift
8 to buy one gift for all the guests
C to buy one gift for each guest
4 The present should cost:
A under €50
8 over €50
c €50
5 Jasmine is having problems:
A with a document Jon sent
8 with some photos Jon sent
C with some video Jon sent
Key phrases
Asking for help
Can you help me? Could you ... ?
Would you mind +ing ... ? Are you able to ... ?
Would you be able to ... ? Please advise.

Practice
3 Join the two parts of the requests for help together.
1 Are you able to A reply to this email?
2 Can you help me B me as soon as possible?
3 Would you mind C able to meet me?
4 Could you contact D helping me?
5 Would you be E send a new offer?
4 Put the words in the requests into the correct order.

the tomorrow you to Are come to able meeting
?
2 you sending possible mind a new contract as Would as soon
?
3 you to translation send the Paul Could Rogers
?
4 be you able Would to me help
?
5 you by Friday finish the Can report
?
5 Make a list of three to five tasks you have to do this week at work.
2
3
4
5
You are going on vacation tomorrow, but your tasks aren't finished yet.
Ask a colleague for help.
Could you !tYrite tJ...e meetif'l9 report?
Areyouableto _____________________________________ ?
Would you mind ?
Would you be able to ?
A follow-up email I Unit 9
Language tip
Use Would you mind +ing ... ? when you want to ask somebody to do something
difficult. Note it is always followed by the +ing form, for example, Would you mind
organizing I calling I visiting I presenting ....
To say yes to a request with Would you mind ... ? use No, not at all or Of course not.
Writing
6 Jon Martin wants his assistant, Katy Jones, to show Diane Kennedy
around the Anchor Hotel. Complete the email he wrote to her.
To: k.jones@anchorhotels.co .u k
Date: March 28
Subject: Visit from important customer tomorrow
Dear Katy
Tomorrow, Diane Kennedy from Lowis Engineering is coming but I'm not well so
can you [1] me? She is arranging an event on May 3 so could you
[2] her the conference facilities?
Also, are you [3] _ _ _ _ to take her to lunch? I want her to see how good the
catering is .
Finally, would you [4] showing her the gifts we plan for the guests at
the event? Her assistant, Jasmine Goodman, ordered them.
Is this OK with you? Please [5] _ _ _ _ if there is any problem.
Best wishes
Jon

10 A reply to a follow-up email
Writing an informal reply I Making suggestions I Offering help
Email
1 Jon Martin, the conference manager from Anchor Hotels, writes to
Jasmine Goodman at Lowis Engineering with some suggestions. How
many suggestions does he make?
To: jasmine.goodman@lowis.com
Date: March 21
Subject: Lowis event on May 3
Dear Jasmine
Thanks for your email and your requests. I have put my answer after your questions:
7] Would you mind arranging a visit for my manager, Diane Kennedy?
Not at all. If you like, we could give Ms Kennedy a tour of the facilities and offer
her lunch.
A reply to a foLLow-up email I Unit 10
2) Could you arrange a gift for each guest at the event?

Yes, no problem. What about including a personal card from you or Ms Kennedy
with the gift?
3) Are you able to do this for less than €50 per guest?
Of course. Why don't you look at the attached list of possible gifts and tell me
what you think is best?
4) Could you send a new offer with the total price?
Yes. !.haven 't finished the new offer yet, but I will do it tomorrow. Would you like
me to send it to Ms Kennedy as well?
5] I can 't open the pictures of the conference rooms you sent.
Have you tried opening the pictures in Microsoft PowerPoint? Or should I send
you the photos in the post?
I hope these suggestions help. Let me know if you need anything else.
Best regards
Jon
Did you know?
You can respond to email requests by using the original email and adding
comments or replies below in a different colour or preceded by your initials.
Understanding
2 Read the email again and answer the questions.
When Diane visits the Anchor Hotel in central London, what will Jon offer
her?
2 What does Jon suggest including with the guests' gifts?
3 Why does Jasmine ask for a new offer?
4 What does Jon offer to send Jasmine in the post?
Key phrases
Making suggestions Offering help
- - - - - - - - - - - - - - - - - - -1
Wha_t_!_Ho_w_a_b_o_ut+J_·n_g_.._. _?__________~j_
lf_y_
o_u _li_
k_e,_w
_e_c_o_u_ld
__...__
.
Why don't you ... ? Would you like me to ... ?
- - - - - - - - - - -1
Have you tried +ing ... ? Should/ ... ?

Let me know if you need anything else.
Practice
don 't you a meeting Why arrange
?
2 you Like me to send an Would email
?
3 you offices moving Have tried
?
4 What meeting of about the time the changing
?
5 me Let know if date you another need
6 I appointment change the Should

?
4 A colleague at work tells you he can 't finish a report because he has too
much work. Offer him some suggestions and complete the sentences
with your own information.
What about _____________________________________ ?
2 How about ?
3 If you Like, I couLd ----------------------------- - -
4 Let me know if you need ___________________________
5 Why don· t you __________________________________ ?
5 Read this email from Jon's assistant, Katy Jones. Find and correct the
mistake in each numbered Line.
~ ~~~ ~
(""
Dear Jon
(1] Here are few suggestions for the Lowis Web event we 're organizing in May in
the central London hotel.
(2] Who don't we use the conference rooms next to the bistro on the top floor? ......
(3] The view of London is great. And how about have a celebrity chef for the
catering?
(4] My sister works with a celebrity chef and, if you Like, he could ask how much
it costs to hire him for the day.
(5] Also, have you thought about organize some music? It would be nice for the
breaks, I think.
(6] Would you Like me check the prices for a band?
(7] Let me know if you needs anything else.
Regards
Katy
A reply to a follow-up email I Unit 10
Language tip
Use the present perfect tense - I have put my answers after your questions- to talk
about something done in the past that is still relevant now. We never use it with a
fixed time expression, for example, yesterday I last year.
See page 153 for more information about the present perfect tense.
Writing
6 A colleague of yours has to organize an office party. Send her an email
with some suggestions. Use the notes to help you.
Place - v)e company cafeteria, comfortable

Time- )tart" pm, fini)J, midni9J,t- need to tNork next day!
Mv)ic -live band. Offer to contactfriend in band 'TJ,e f3i9 Noi)e'?
AnytJ,in9 el)e?
Dear Sally r-!
Here are some ideas for the office party. Why don't we ... ?
11 Invitations
Writing invitations I Describing events I Giving information about events
Emails
1 Jasmine Goodman is inviting different people to the Lowis event that she
is organizing . What is the difference between the two emails?
Dear Mr Cao
I am writing on behalf of Diane Kennedy, Sales Director for Lowis

Engineering. We would like to invite you to our Lowis event on Thursday
May 3 from 12 pm to 6 pm, followed by dinner, at the Anchor Hotel, London.
At the event, we are presenting our newest products to our major
customers and partners. It will be an opportunity for you to meet and talk
to our top engineers and designers.
Please find attached an agenda for the day and the venue. We hope you are
able to attend and we look forward to meeting you on May 3.
Yours sincerely
Jasmine Goodman
Invitations I Unit 11
Dear John
Diane asked me to write to you. On May 3 we are organizing a Lowis event

for our major customers and partners to present our latest products at the
Anchor Hotel, London . It starts at noon and there will be a dinner in the
evening. Are you free on this date, and would you and Paul like to come?
The agenda for the day and the location details are attached. I hope to see
you on May 3.
Best wishes
Jasmine
Did you know?
Another way to say noon in British English is midday.
Understanding
2 Read the emails again. Are the sentences true (T) or false (F)?
Jasmine is writing for Diane. T IF
2 The event is for the whole day. T IF
3 After the event, the visitors can do something together. T IF
4 In the second email, Jasmine only invites John. T IF
Key phrases
Invitations
-----------------------
1am writing on behalf of ... . [formal} X asked me to write to you. [informal}
We would like to invite you to .... [formal} 1

Are you free on this date I at this time I in
- - - ---------1
It will be an opportunity for you .... [formal} June? [informal}
We hope you are able to attend .... [formal} I Would you like to come? [informal}
We look forward to meeting you I seeing
I hope to see you on .... [informal}
you there. [formal} I .

Practice
Chairman It will an to our opportunity be for you meet
2 Thursday Like to would invite you meeting to a on We
3 Lunch you Like Would to to come

____________________________________________ ?
4 hope able you We are to conference attend the
5 Are o'clock free at 6 meeting you for a

____________________________________________ ?
4 You are writing an email to a colleague of yours to invite him to dinner at

the weekend. Some of the phrases in the email are too formal. Change
the numbered phrases to something more informal. Remember that in
some cases, a question can be used to make a suggestion.
Dear Marcus
r-1
We would Like to invite you

and Sally to dinner on Saturday.
I've asked Janette and Freddy
too so it should be good. [1] ________________?
We hope you are able to attend
and we Look forward to meeting
you then. [2] 2 _________________
Yours sincerely [3] 3 _________________
Katy
Invitations I Unit 11
Language tip
Use in with months and seasons, for example, in January, in the summer.
Use on with days of the week, for example, on Saturday.
Use at with exact times, for example , at six o 'clock.
Use at with public holidays, for example, at Christmas{time}.
In Bri_tish English, use at the weekend, and in American English on the weekend.
Writing
5 Your boss, Joanna Timms, wants you to invite a very important customer
to a meeting and then lunch. Use your boss's notes to write the
invitation.
Pleas-e t,.vrite to Helmvt Probs-ij Order

Mana9er atTycoil Electronics-. Invite
him to ovr key cvs-tomer meetin9
Thvrs-day mornin9 1 April 7. I t,.vant him to
meet ovr Mana9in9 Director1 Tim l<in9 1
and the s-ales- team.
Then I t,.vill take him to lvnch atthe Ritz.
Thanks-!
Joanna -Sale> Director1 CMCX Ltd

12 Replies to invitations
Accepting an invitation I Saying no to an invitation I Giving reasons
Em ails
1 Look at these three replies to Jasmine Goodman's invitations to the
Lowis Engineering event. Who accepts the invitation and who doesn't?
Dear Ms Goodman
Thank you for your invitation to my manager, Mr Cao, for the event at Lowis
Engineering on May 3. Mr Cao is pleased to accept your invitation and will
attend from 12.00 until 18.00 and the dinner event at the Anchor Hotel.
Yours sincerely
Jenny Chang
Dear Ms Goodman
With reference to your email of March 7, unfortunately Ms Schmidt is unable to

attend the Lowis Engineering event on May 3 due to a business trip on that date.
We wish you success with your event.
Best regards
Eva Fleck
Workplace English
Replies to invitations I Unit 12
Hi Jasmine
Thanks for the invitation to the event on May 3. I'm afraid I can't come
because I'm on vacation at the time. But Paul is free and he's looking
forward to seeing you and Diane again . I hope everything goes well.
Regards
John
Understanding
2 Read the emails again. Find somebody who:
is on holiday on May 3.
2 will come to all of the Lowis event.
3 is on a business trip.
4 is looking forward to seeing Jasmine and Diane.
Key phrases
Accepting or declining an invitation
~---
I .
Thank you for your invitation to .. .. Unfortunately, XYZ1s unable to attend ...
Thanks for the invitation to .... 1 due to ... .
l-----------------------~-------------------------1
XYZ is pleased to accept your invitation. 1 I'm afraid I can't come because ....
XYZ is free and is looking forward to I We wish you success with your event.
seeing .. . . : I hope everything goes well.
Practice
3 Look again at the phrases in the Key phrases box. Write F (formal) or
I (informal) against each phrase.
4 Complete the sentences with information from the box.
attend due free because of pleased success
1 Mr Carter is unable to the conference.

2 I wish you with your workshop.
3 Ms Kennedy is _ _ _ _ _ to accept your invitation.
4 This is to another appointment.
5 I'm on May 3 and I'm looking forward to being there.
6 I can't be there a business trip.

you for on invitation Thank the the to Friday meeting
2 hope goes everything We on Friday well
3 to Goodman a business Ms Due is attend unable trip to due
4 Mr invitation Rogers your pleased to is accept
6 A colleague has been invited to a sales conference by a supplier to see

their Latest products. She has written an email but she wants you to
check it. The highlighted parts are too informal. Rewrite the highlighted
parts more formally.
~'iH~i~:
··~
'
r-
Dear Mr Hunter
Thanks a lot for the invitation to your sales conference on September 12. [1] '-"'
Unfortunately, I am unable to attend due to a business trip.
But my colleague, Jasmine Goodman, is free and will be there. [2]
I hope everything goes well. [3]
Regards [4]
2
3
4
Workplace English
Replies to invitations I Unit 12
Language tip
If you cannot accept an invitation, always give a reason why, for example, due to a
business trip or because I'm on holiday (UK} I vacation (US}. Use something like
unfortunately or I'm afraid to make your reason sound more polite.
Writing
7 You have an invitation to an anniversary. Write an answer either
accepting the invitation or explaining why you can't go.
Dear Mr Rogers
We would like to invite you to our company's 25th Anniversary on Thursday

July 6 from 6 o'clock until midnight, followed by fireworks.
Please find attached information about the day. We hope you are able to attend
and we look forward to seeing you on July 4.
Yours sincerely
Katy Jones

13 Incoming calls
Answering the phone I Explaining somebody is not available I Calling back
Telephone calls
D) 1 Listen to the two telephone conversations. Which department does Alan
16 want? Why can't Diane answer the phone?
CD
II Sally Lowis Engineering, Sally Tyrone speaking. Can I help you?
Hello, this is Alan Jay from Texas Consultants. I'd like to speak
Alan
to somebody in your Sales Department, please.
Please hold. I'll put you through toMs Kennedy.... Hello, Mr Jay?
Sally
I'm sorry but her line's busy at the moment. Can you hold?
Alan Er, yes, OK.
Sally I'm afraid she's still engaged. Can you call back later?
Alan Hm. All right. Goodbye.
Sally Goodbye.
IJ Jasmine Diane Kennedy's phone, Jasmine Goodman speaking.

John Hello, Jasmine. John Carter from APU here. Is Diane there?
Oh hi, John . I'm afraid she's not available at the moment.
Jasmine
She's in a meeting.
Incoming calls I Unit 13
John Oh, I see . I need to speak to her today.
Jasmine Well, the meeting is until 11 o'clock. Can you call back later?
John Yes, OK. I'll call back at 11.30. Is that OK?
Jasmine Yes, that's fine .
John Good. Thanks, Jasmine . Bye.
Jasmine Bye, bye John. Maybe speak to you later.
Did you know?
In some companies, you can dial somebody's number directly. In other

companies, you need to speak to a receptionist or operator first.
Understanding
2 Listen again and choose the best answer A, 8 or C for each question.
16
CD Alan can't speak to Diane because: 3 John wants to:
A she isn't there A visit Diane today
B she doesn 't want to speak to him B speak to Diane today
c she's talking to somebody else c have a meeting wi t h Diane
on the phone
2 Sally asks Alan: 4 John says :
A to hold on to the phone A he w ill call back
B to wait for a moment B send an email
c to put the phone down c wa it for a call from Diane
Key phrases
Dealing with calls
1
Please hold. Can you call back later?
I
I'll put you through to ... . I I'm afraid she 's not available at the
I'm sorry but her line :S busy at the moment. moment.
1
Can you hold? I'll call back at ... .
I 'm afraid she's still engaged {UK} I on {Maybe} speak to you later.
the line {US}.
Practice
1 I'll put you through A you later.
2 Can you B available at the moment.
3 I'll call back c to Jasmine Goodman.
4 I'm afraid she 's not 0 still on the line.
5 I'm afraid she's E hold?
6 Speak to F hold.
7 Please G this afternoon.

sorry moment busy but Mr at I'm Carter's line is the
2 boss later will My call back
3 afraid on a he's business I'm trip
4 you back morning call Can tomorrow

___________________________________________ ?
5 put through the you to Sales I'll Department
5 Write a sentence on the left to go with the response on the right.

1 OK. I'll call back after lunch then.
2 She's in a meeting? How long for?
3 The Sales Department? Yes, thank you.
4 No, I can 't hold. I'll call back later.
5 Still engaged? OK, I'll hold.
Language tip
Use will to show that you have decided to do something, for example,
The phone's ringing!- Don 't worry, I'll answer it!
I'll call back at 11.00.
See page 152 for more information.
Incoming calls I Unit 13
Language tip
If you have to say a colleague isn't

available to speak on the phone,
it's polite to apologize and explain
what they are doing, for example,
I'm afraid he's in a meeting I on a
business trip.
Speaking
6 A customer calls your company to speak to a colleague. Play Track 17
17- 18 and speak after the beep. Then listen to Track 18 to compare your
co conversation.
Customer Can I speak to Mr Rogers, please?
You {Tell him fvlr Rogers is in a meeting.}
Customer Oh, I see. Well, can I speak to Pauline Coates in the Sales
Department?
You {Tell him you will put him through.}
Customer Thanks.
You {Apologize and tell him that fvls Coates' line is busy.}
Customer Oh, I see.
You {Ask if he wants to hold.}
Customer Hmm, I don 't think so.
You {Ask if he can call back later.}
Customer Yes, OK, thank you. Bye.
You {Say goodbye.}
1' Outgoing calls
Asking to speak to somebody I Checking telephone numbers I Thanking people
Telephone calls
0)1 Jasmine Goodman from Lowis Engineering wants to call three people to
19 check arrangements for meetings. Listen to her side of the telephone
CD conversations. Does she speak to the people she wants to contact?
• Jasmine
Ah, good morning. Could I speak to Alan Jay, please? ... He 's
in a meeting . OK, I'll call back later.... Is 12 o'clock OK? .. . Great!
Can you give me his extension number, please? ... 8 - 6 - 5 -1.
Well, many thanks for your help!
II Hi, I'd like to speak to Andrea Schmidt, please .... Hello, Ms

Schmidt. This is Jasmine Goodman calling from Lewis
Engineering ... . I'm calling about our meeting next Wednesday
Jasmine
in London. I just want to check if that is OK for you . ... Good.
Well, thanks very much , Ms Schmidt. ... See you next week .
Goodbye.
Outgoing calls I Unit 14
II Hello, my name 's Jasmine Goodman from Lowis Engineering.

Can you put me through to Mr Johansson, please? ... Oh, on a
business trip? ... Um ... can you give me his mobile number,
Jasmine
please? ... 00 49 1552 8896441. And can you give me his land
line number also? ... I see, so that's 00 49 899 315 96021 .... All
right. Well, thanks a lot.
Did you know?
A mobile phone in British English is a cell phone in American English.
Generally, in American English you say zero for 0 and 'Oh' in British English.
Understanding
2 Listen again and answer the questions.
19
Does Jasmine have Alan's direct telephone number?
CD
2 What reason does Jasmine give for calling Ms Schmidt?
3 Why can't Mr Johansson speak to Jasmine?
Key phrases
Making telephone calls
1
Could I speak to XYZ, please? I'm calling about ... .
Hi, I'd like to speak to XYZ, please. I just want to check ... .
This is XYZ calling from .... I Many thanks for your help!
I
Can you give me his extension number, Thanks very much.
please? Thanks a lot.
1
Can you put me through to ... ?

I
Practice
3 Match the questions and statements to the replies.
1 Can you give me his extension? A My pleasure.
2 Well, thanks very much! B What time today?
3 Could I speak to Ms Kennedy? C It's 4155.
4 I'd like to speak to Mr White. D Hi, Paul!
5 I'm calling about our meeting today. E I'll put you through to him.
6 This is Paul Rogers calling from APU. F I' m afraid she's in a meeting.
you to Can me through put James please Harris ,
?
2 calling month about I'm the conference next
3 I number flight want to check just your
4 you mobile give Mr Can Carter's me number

?
5 I Please speak to could White Kate
?
6 Anthony much very Well, thanks
D) 5 Jasmine phones Anton White in Paris to check if he is coming to the

20 meeting at Lowis Engineering. Put the sentences into the correct order
co to make a conversation. Then listen to Track 20 to check.
Jasmine Could I speak to Mr White, please?
• Wh ite Hello, Jasmine.
I Jasmine
Oh, good! Well, thanks a lot, Mr White and see you next
week. Bye .
• White Anton White.
I Jasmine
Hi Mr White, this is Jasmine Goodman calling from Lowis
Engineering.
I Jasmine
I'm just calling about the meeting next Tuesday at
10 o'clock. I just want to check if the time is OK for you .
• Receptionist I'll put you through .
• White The time is fine. No problem at all.
• Jasmine Bye .
• White See you then. Bye .
Outgoing calls I Unit 14
Language tip
Say telephone numbers individually, for example, 3156 is three one five six. Two
numbers the same are given either individually or with the word double, for
example, 004 is zero zero four or double oh four. 55 is double 5.
If you want to end a telephone conversation, use the word Well followed by a thank
you to let the person you are speaking to know that you have finished, for
example, Well, many thanks for your help! or All right. Well, thanks a lot!
Speaking
6 You want to try to call your contact at a hotel to arrange a meeting. Play
21-22 Track 21 and speak after the beep. Then listen to Track 22 to compare
co your conversation.
Receptionist Apelles Hotels, how can I help you?

You {Give your name and company and ask to speak to Cindy Fox.}
Receptionist I'll put you through .... Oh, I'm sorry she's on a business trip.
You {Ask for tvfs Fox 's mobile phone number.}
Receptionist Yes, of course. It's 0155 289 6645.
You {Repeat the number, thank the receptionist and say goodbye.}
Receptionist Goodbye.
15 When things go wrong
Checking deliveries I Dealing with delivery problems I Asking for information
Telephone calls
OJ 1 Jasmine Goodman has to make a phone call to a catering supplier, Benji's,
23 and to a package delivery company, TPS. What are the two problems?
CD
El Benji's Benji's Catering, can I help you?
Yeah, this is Jasmine Goodman from Lowis Engineering. I'm
Jasmine
calling about an order for food I made for today.
Benji's Yes?
There's a problem with the lunchtime special executive menu
Jasmine
for ten I ordered. You sent the wrong delivery.
Benji 's What did you receive?
Er, let me see the delivery note. Ah yes, the children's party
Jasmine
special.
Benji's Ah, I see.
Jasmine Could you pick it up from our office?
Benji's Yes, of course.

And can you give us a refund, please? We really don 't need the
Jasmine
lunch special now.
When things go wrong I Un it 15
I TPS Thank you for calling TPS. To arrange a pickup , press 1. For
the latest information on a package sent with TPS , press 2.
Tony TPS, good morning. This is Tony speaking, how can I help you?
Oh, hi . My name 's Jasmine Goodman. It's concerning a

Jasmine package I sent to Singapore. Something's gone wrong with the
delivery. It hasn 't arrived yet.
Tony OK. Can I have your tracking number, please?
Jasmine Er, it's MU 76344 HJ .
Let me just check for you .... Yes, sorry to keep you waiting. I'm
afraid it's been delayed . It's in the Singapore depot at the
Tony
moment. Apparently, there was a problem with the delivery
address.
Jasmine Oh , really? What's happened to it?
It seems the house number didn 't exist. Can I check it with
Tony
you? Was it to 40 Golden Orchard Road?
Jasmine No, 14!
Tony Right- one four. I see.
Jasmine Can you tell me when it'll be delivered?
We 'll put it on a truck right away so it will arrive today. I

Tony
sincerely apologize for any inconvenience.
Did you know?
With automated phone menus you sometimes press the hash(#}, pound(£} or star
{*}keys.
Understanding
2 Listen again to the tyvo conversations. Are the sentences true (T) or
23 false (F)?
CD
Jasmine didn 't make an order to Benji 's Catering . T/F
2 Jasmine wants Benji's to pick up the order. T/F
3 Jasmine wants money back from Benji's. T/F
4 Jasmine is waiting for a package from Singapore. T/F
5 The package is still in London. T/F
6 TPS had the wrong address. T/F

Key phrases
Describing problems and asking for information
- --- --
There 's a problem with ... . 1
Could you collect it I pick it up ... ?
It's concerning ... . I Can you give us a refund?
You sent the wrong delivery I order. I What's happened to ... ?
Something's gone wrong with .... Can you tell me when it'll be delivered?
Practice
Something's gone wrong A to our order?

2 What's happened 8 the delivery.
3 Can you give c up the package?
4 There's a problem with D with the reservation.
5 Could you pick E me a refund?

you package me when Can you will collect the tell
?
2 equipment our order concerning for It's office
3 the delivered wrong with package Something is you
' my concerning LO 743 KL package, tracking It's number
5 our happened to What's delivery

?
6 sent to the company wrong You delivery our
5 Complete the sentences on the left that go with the response on the
right. Use the Key phrases box to help you.
1 arrive? The truck is on its way to you now, sir.
2 Can you ? Yes, of c~urse. How much did you pay?
3 it up? No problem. When is a good time?
4 What's _ _ _ _ _ _ _ _ _ ? Can I have your tracking number, please?
5 _ _ _ _ wrong_____ Oh, what did we send?
Workplace English
When things go wrong I Unit 15
Language tip
Be careful when giving the following numbers to a business partner. They

24 frequently cause problems. Listen to the pairs.
CD 13 - 30 14 - 40 15- 50 16 - 60 17- 70 18 - 80 19 - 90
Make sure your pronunciation is clear, and, if you are not sure what your partner
says, check carefully to avoid mistakes.
Here is a way to remember how to pronounce similar sounding letters of the

24 alphabet in English. Listen to the letters.
CD AHJK 0
B C D E G P T Z [US] QUW
F L M N S X Z [UK] R
IY
Speaking
6 You call a supplier to complain about a delivery. Play Track 25 and speak
25- 26 after the beep. Then listen to Track 26 to compare your conversation.
CD
Supplier Jackson Office Supplies. How can I help you?
You (Give your name and company Say you have a problem with an order
you made last week.}
Supplier I'm sorry to hear that. Can you give me the order number?
You (JYG 723 I 19 I BP Say they sent the wrong ink for the printers.}
Supplier Oh, I see.
You (Ask them to pick up the wrong ink and bring the right ink- TP2000.}
Supplier No problem.
You (Ask when they will come.}
Supplier I think tomorrow should be possible. Is that OK?
You (Say that's DK and goodbye.}
16 Telephone messages
Taking messages I Leaving messages I Confirming information
Telephone calls
3) 1 Jasmine Goodman has to answer her boss's telephone this week. Listen
27 to extracts from three telephone conversations. Where is Diane?
:;o
II Jasmine Jasmine Goodman.

Good morning, Jasmine. This is Alan Jay from Texas
Alan
Consultants. I'd Like to speak to Diane Kennedy, please.
Jasmine I'm afraid she's away this week, Mr Jay. Can I take a message?
Yes. Can you tell her I'm flying to London next week and I'LL see
Alan
her at the sales conference?
Can I just check that? You're coming to London next week and
Jasmine
you'LL see her at the sales conference.
Alan Yes, that's right.
Ill Jasmine Hello, Jasmine Goodman.

Tina Hi, Tina Jones here, Jasmine. Can I speak to Diane, please?
I'm sorry, Ms Jones, but she's not here. She's back on Monday
Jasmine
next week.
Telephone messages I Un it 16
Tina OK. Well, could you take a message?

Jasmine Yes, of course .
Tell her I can come to the meeting on the 14th and that my
Tina colleague, Marco Toncini, is coming too. But we won 't get to
you until 10 o'clock . Our flight from Milan only arrives at 8.30.
ALL right, let me repeat that: you and Mr Toncini will be at the
Jasmine meeting on the 14th from 10 o'clock. Is there anything else I
can help you with?
II Jasmine Jasmine Goodman .

Mark Hello, Jasmine. It's Mark Pole here .
Jasmine Hi, Mark.
Mark Is Diane in the office?
Jasmine She's on holiday this week, Mark. Do you want to leave a

message for her?
Mark Well, you can tell her I called , but I also want to send her an
email. Could you give me her email address?
Jasmine Yes, of course. It's diane.kennedyfalowis-engineering.com.
Mark I'll read that back to you: diane dot kennedy at lowis hyphen
engineering dot com.
Jasmine Right. And I' LL tell her you called .
Did you know?
In ema il addresses, '@ ' is at, · -· is hyphen, ·: is dot and ·_· is underscore.
Understanding
2 Listen again and find the mistakes in the messages Jasmine writes for
27 Diane.
CD
Telephone message 1
From: Alai) Jay To: Dial)e Kel)l)edy
Mr Jay i> flyil)g to Liverpooll)ext mol)tJ, al)d will >ee you attJ,e >ale> col)ferel)ce.
Telephone message 2
From: Til)a Jame> To : Dial)e Kel)l)edy
M> Jame> i> comil)g to tJ,e meeti/)9 Of) tJ,e lftJ, witJ, J,er colleague Marco Tof"lcif"li.
5J,e'll arrive at 10 o'clock.
Telephone message 3
From: Mark Pole To : Dial)e Kel)l)edy
Mark called . He i> )ef"ld il)g you )ometJ,if"l9 if"l tJ,e po>t

Key phrases
Taking and Leaving a message
Can I take a message? Can I just check that?
Could you take a message? Let me repeat that: ...
---- - - - - --- -
Do you want to leave a message for her? I'll read that back to you: ...
Practice
Can for I Carter leave message a Mr
?
2 you me message like to leave him Would a
?
3 message read you the back I'll to
4 take you Goodman a message Could for Jasmine

?
5 I information just check Can the
?
6 Rogers want you leave a Do message for Mr to
?
OJ 4 John Carter wants Jasmine to give Diane a message. Listen to Track 28

28 and complete the form.
CD
Telephone message
From: JoJ.," Carter To: Dial)e l<.el)l)edy
Date: May Lf
Telephone messages I Un it 16
Language tip
Don't be afraid to repeat something back if you are not sure you have the right
information. Speak slowly and clearly, especially when you repeat back numbers
and names.
Speaking
5 A customer calls you to speak to your boss. You have to take a message.
29-30 Play Track 29 and speak after the beep. Then listen to Track 30 to
Customer Can I speak to Mr Rogers, please?
You {Say you're sorry but he 's in a meeting.}
Customer Oh, I see. I have some information for him.
You {Ask if you can take a message.}
Customer Um ...yes , OK. Can you tell him that my conference in June is
cancelled? If he wants to speak to me about it, he can call me on
my new mobile. The number is 01521 300 9957.
You {Say that you want to check the information. Repeat the information
and the mobile phone number.}
Customer That's right. Thanks very much. Goodbye.
You {Say goodbye .}
17 Conference arrangements
Reserving a meeting room I Checking equipment I Arranging refreshments
Telephone call
D) 1 Jasmine wants to organize a large business meeting in a hotel. Listen to
31 her phone call. Where will the participants eat lunch?
CD
Apelles Hotel Reservation Department, Cindy Fox speaking.
Cindy
How can I help you?
Good morning. My name's Jasmine Goodman. I'd Like to
Jasmine reserve a room for a meeting from 9 o'clock until6 o'clock for
next Friday, April 27th.
Cindy Are you a customer of ours already, Ms Goodman?
Jasmine Yes. It's Lowis Engineering.
Cindy All right. How many participants will there be?
Jasmine 20 to 25.
OK, let me check .... Yes , that's fine, Ms Goodman. The
Cindy
Napoleon and the Wellington Suites are both available.
Excellent. I'd like the Wellington Suite, please. Now, does the
Jasmine
room have a projector?
Cindy Yes, and Internet. Is there anything else you need?
Jasmine Could you provide a flipchart and four pin boards?
Conference arrangements I Unit 17
Cindy Yes.
Good. Now, can you set up a coffee break for 10.15, and
Jasmine
another break for 4.30, please?
Cindy OK. What about water and juice during the meeting?
Oh, good idea! Next, lunch: Please could you reserve tables in
Jasmine
the hotel restaurant for 1 o'clock?
Cindy Certainly, Ms Goodman.
Jasmine Good. Now, would you mind repeating that back to me?
Of course. Friday 27th, the Wellington Suite from 9.00 until6.00
Cindy for 20 to 25 people. Coffee at 10.15, lunch at one, and a coffee
break again at 4.30, plus water and juice in the meeting room.
Jasmine And don't forget the equipment!
Cindy One projector, one flipchart and three pinboards.
Jasmine No. One projector, one flipchart and four pinboards.
Cindy Sorry, got that. I'll confirm it all in an email to you .
Jasmine Thanks. My email address is ....
Did you know?
A pinboard in British English is called a bulletin board in American English.
Understanding
2 Listen again. Are the sentences true (T) or false (F)?
31
1 Jasmine wants to reserve a room for a conference. T/F
CD
2 The Wellington Suite has a projector for presentations. T/F
3 Jasmine doesn't want any other presentation equipment. T/F
4 Jasmine arranges an afternoon break for 3.30 pm. T/F
5 The meeting will last all day. T/F
Key phrases
Making a hotel reservation for a meeting
Please-could you reserve I book tables in
I'd like to reserve I book a room for a ....
the hotel restaurant?
Does the room have a ... ? Would you mind repeating that back
Could you provide a ... ? to me?
Can you organize I set up a coffee break
for ... ?
I Don't forget the ....
Practice
reserve forget mind projector provide
1 Can you set up a _____ in the room?
2 Could you coffee and tea at about 4 o'clock?
3 Would you repeating that back to me?
4 I'd like to a conference room, please.
5 Don't the pinboards!
you tables us reserve Please could some for
?
2 like I'd to reserve tickets some
3 you me repeating Would that to mind back, please

?
4 the connection room Does have Internet an
?
5 organize next a meeting you Can for week
?
OJ 5 Play Track 32 and listen to another customer speaking to Cindy Fox.
32 Complete the reservation form.
CD
Apelles Reservation Form
Customer n a m e : - - - - - - - - - - - - - - Company: Topaz Li9J,tin9

Date: _ _ _ _ _ _ _ _ _ _ _ _ _ _ Time: _ _ _ _ _ _ _ _ _ __
Meeting room: Napoleon 5vite
Participant n u m b e r s : - - - - - - - - - - - - - - - - - - - - -
Equipment required: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Refreshments: Coffee break+

Time required: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Workplace English
Conference arrangements I Unit 17
Language tip
When you are calling to make a reservation, use I'd like to reserve .... Then to
make any particular requests, use Could you ... ? or Can you ... ?, for example,
Could you provide tea and coffee?
When making arrangements over the phone, it is always worth asking for written
confirmation, for example, Could you confirm the details in an email?
Speaking
Q] 6 You are calling Cindy Fox to make a reservation for your company. Play
33- 34 Track 33 and speak after the beep. Then listen to Track 34 to compare
CD your conversation.
Hotel Apelles Hotel reservation department, Cindy Fox speaking. How can
I help you?
You {Give your name and company Say you want to reserve a meeting room
for July 30, 10.00- 3.00.}
Hotel All right. For how many participants?
You {Say 14.}
Hotel Yes, that's fine . The Napoleon Suite is available .
You {Ask if the room has an Internet connection.}
Hotel Yes, it does. Is there anything else you need?
You {Ask if the hotel could provide a multimedia projector and flip chart.}
Hotel No problem. What about refreshments?
You {Say you would like sandwiches and coffee at 12.00.}
Hotel Fine. I'll confirm this in an email.
You {Say thanks and goodbye.}
18 Travel plans
Arranging a meeting I Checking availability I Agreeing a convenient time
Telephone call
31 Jasmine Goodman wants to make an appointment for her boss, Diane
35 Kennedy, with Peter Wasilewski in Gdansk next week. Jasmine phones
CD him. Listen to the conversation. When do they set up the meeting for?
Diane is flying to Warsaw the day after tomorrow and visiting

Jasmine Gdansk next week. Would it be possible for her to see you
then, Mr Wasilewski?
Peter Hmm, I'm quite busy, but I'm sure we can find time.
Jasmine I see. Do you have time on Tuesday afternoon at 2 pm?
Peter Er, no. I'm afraid I have a meeting from 2 until 6 o'clock.
Jasmine OK. Well, would Wednesday morning be convenient for you?
Ah, I'm sorry but I have an appointment at the dentist at 9.00.
Peter
IsMs Kennedy available on the day after? I mean Thursday?
Oh sorry, no, I'm afraid not. She has to be back in London by
Jasmine
noon on Thursday. Are you available on Wednesday afternoon?
Peter Hmm, let me see. Yes, I can do that.
Excellent! So, could you meet Ms Kennedy at 2.30 in your
Jasmine
office? Does that work for you?
Travel plans I Unit 18
Peter Yes, that's fine. I look forward to seeing her then.

Jasmine Thanks very much. I' ll tell her. Bye.
Peter Bye.
Did you know?
Use fvls for both married and unmarried women, or fvlrs for married women.
There is no similar distinction for men in English. It is always fvlr.
Understanding
DJ 2 Listen again and choose the best answer A, 8 or C for each question.
35
Peter Wasilewski's office is in:
CD
A London
8 Warsaw
C Gdansk
2 Mr Wasilewski's Tuesday afternoon meeting finishes:
A at some time before 6.00
8 at 6.00
C after 6.00
3 Diane is coming back to London:
A no later than 12.00 on Thursday
8 not before 12.00 on Thursday
C on Thursday afternoon
Key phrases
Asking for an appointment
Would it be possible for her to see you Are you I Is she available tomorrow I on
then I on ... I at ... ? Thursday?
Do you have time on Friday I next Tuesday? I Could you meet her at 4.30?
Would fvlonday I Thursday be convenient Does that work for you?
for you?
Practice
1 Are you available a 11.30?
2 Would Tuesday morning b time on Friday?
3 Could you meet Mr Carter at c on Tuesday morning?
4 Would it be possible for d Mr Rogers to see you?
5 Do you have e be convenient for you?
4 Put the words in the questions into the correct order.

10.30 you Does work for
?
2 Would Kennedy lunchtime, be you convenient Ms for
?
3 be it possible Would for him to me see tomorrow
?
4 John morning available on Is Monday
?
5 you to Jasmine meet quarter at Could four
?
I 5 Jasmine phones Eva Miskiewicz in Warsaw to make another

36 appointment for Diane. Put the sentences into the correct order to make
:o a conversation. Then listen to Track 36 to check .
... Diane will be flying to Warsaw on Monday. Do you have

Jasmine
time on Monday?
• Eva Sure. That would be fine.
I Jasmine
Well, are you available on Monday evening? Ms Kennedy
would like to take you to dinner.
• Eva Well , after 10.00 perhaps.
I Eva
That's very kind, but I have another appointment in the
evening .
• Eva On Monday? Hmm, that's difficult.
I Jasmine
Mmm, well, would Tuesday morning be convenient for
you?
• Jasmine Great! How about 11 o'clock? Does that work for you?
Travel plans I Unit 18
Language tip
Use until to describe a complete period of time during which an action takes
place, for example, I've got a meeting from 2 until 6 o'clock.= The meeting starts at
2.00 and finishes at 6.00.
Use by to set the latest point when an action has to take place, for example,
She has to be back in London by noon on Thursday = 12.00 Thursday is the latest
time when Diane must be back in the office in London.
Speaking
6 You are calling a customer to arrange a time for a meeting. Play Track 37
37- 38 and speak after the beep. Then listen to Track 38 to compare your
CD conversation.
Customer So you are flying to Madrid next week? Hmm, when can we meet?
You {Ask if he is free on Tuesday}
Customer Tuesday? No sorry, I'm away on a business trip.
You {Ask about Wednesday morning.}
Customer I'm afraid Wednesday morning is no good. I have to go to the
doctor.
You {Ask about Wednesday afternoon.}
Customer Um ... yes ... I think so.
You {Suggest 3 o'clock.}
Customer Is a little later possible?
You {Suggest 4 o'clock at the latest because you have to leave by 6.00.}
Customer Yes, that's fine. I'll see you then!
19 Welcome back
Greeting people you know I Giving a gift I Thanking somebody for a gift
Conversation
~ 1 John Carter and Paul Rogers return to Lowis Engineering. Jasmine
v'D comes down to reception to meet them . Read their conversation and
watch the video. Why does Paul give Jasmine a present?
Jasmine Goodman. Hello, Sally.... John Carter and Paul

Jasmine Rogers? Yes, that's fine. I'll come and get them . ... Great,
thanks very much, Sally.
Paul Jasmine, good to see you again!
Jasmine Hello, Paul. Hi, John . Nice to see you again too!
John How are you, Jasmine?
Jasmine I'm fine, thanks. And you?
John Very well, thanks.
Jasmine Have you checked into your hotel OK?
John Yes, we have.
Jasmine Good, good .
Paul Thank you for organizing everything for us again.
Jasmine No problem.
Welcome back I Unit 19
And this is a small present from our company to say thank you
Paul
for all your help.
Jasmine ... Oh, thank you very much! That's really kind of you!
Paul No worries.
Jasmine I'll open it upstairs. Ready to go up?
Paul Yeah.
Did you know?
In some cultures it is impolite to open a present or gift immediately.
Understanding
a
DVD
2 Watch again. Are the sentences true [T) or false [F)?
1 John and Paul come up to Jasmine's office by themselves. T/F
2 Jasmine knows John and Paul already. T/F
3 John and Paul needed to make a hotel reservation. T/F
4 Jasmine is pleased with her present from John and Paul. T/F
5 Jasmine opens her present immediately. T/F
Key phrases
Greeting acquaintances, giving and receiving a gift
Good to see you again! Very well, thanks.
---+--
Nice to see you again too! ~s is a small present from ....
How are you7 _ _ _ _ __ __ _ Thank you very much! That's really kind
I'm fine, thanks. And you? I How about you? of you.
Practice
3 Match the sentences.
That's really kind of you! A Thank you very much. It's lovely!
2 How are you? B Nice to see you again too!
3 Good to see you again! c Fine thanks, Jasmine. And you?
4 This is a gift from our country. D You're welcome.
Workplace English
1_79
really you kind That's of
2 to again Diane see you Nice too ,
3 Tony are How you ,

_ _ __ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ ?
4 a us small of present from Here's all
5 thanks. about you And Fine , how

______________________ ?
5 Read the conversation between Jasmine and Jon Martin from Anchor
Hotels. In each numbered Line there is a small mistake. Find and correct it.
1 Jon Hello Jasmine. Good too see you again! _ _ __
2 Jasmine Hello, Jon. Nice to see you again to! _ _ __
3 Jon How is you? _ _ __
4 Jasmine Fine, thank . And you? _ _ __
5 Jon Very while, thanks. _ _ __
Jasmine Good.
6 Jon Thanks four using Anchor Hotels for your conference. _ __
7 Jasmine Mine pleasure. _ _ __
8 Jon And these is a small present from Anchor Hotels. _ _ __
9 Jasmine Oh, thank you very much! That are really kind of you! _ _ __
10 Jon Not it all. _ _ __
Welcome back I Unit 19
Language tip
When somebody thanks you, use one of the following replies:

fvly pleasure.
You 're welcome!
Not at all!
No worries. [Informal]
Speaking
6 You are meeting Colin, a colleague from another country, at your
39-40 company. Play Track 39 and speak after the beep. Then listen to Track 40
CD to compare your conversation.
Colin Hello! Good to see you again!
You (Reply.}
Colin How are you?
You (Say you 're fine and ask about him}
Colin Very well. And thank you so much for arranging my hotel room.
You (Reply.}
Colin And here is a small thank-you present for all your hard work.
You (Reply.}
Colin My pleasure!
r ·
r
20 Plans
Explaining a schedule I Describing a sequence of events I Talking about future plans
Conversation
~ 1 Jasmine has put together a schedule for John Carter and Paul Rogers.
JVD Read their conversation and watch the video. Who has John met before?
So, here's the schedule for the next two days. Can I just run
Jasmine
through it?
John Yes, of course.
All right. First of all, this afternoon you're meeting Chris Fox,
Jasmine the factory manager, together with Diane. They want to show
you the factory.
Paul Interesting.
After Chris has given you the tour, Diane wants to show you some
of our ideas for the new equipment and you can talk to some of
Jasmine
our engineers. And then Diane is taking you to dinner, together
with Mr Harris, the Managing Director of Lowis Engineering.
John Sounds good.
Next, tomorrow morning at 9.30, Diane and I are picking you up
Jasmine from your hotel to take you by car to our test facility just outside
of London and you can see some of our equipment in action.
Paul That'll be interesting.
Plans I Unit 20
I hope so. While you 're there, you're meeting the test manager,
Jasmine
Jim Gibson, and he can show you everything.
John Great, I know Jim already, in fact.
Ah, good. Finally, at about 4 o'clock a taxi's picking you up from
Jasmine here and taking you to the airport. Your flight back to Australia
is at 7 o· clock, I think.
Yes, that's right. Well, that all sounds very well organized.
Paul
Thanks again, Jasmine.
Jasmine You're welcome .
Understanding
a
OVD
2 Watch again and complete the schedule below for John and Paul.
Today
11.00 am- arrive LolNi£ Engineering
1.00 pm _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
3.00 pm _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
6.00 pm _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Tomorrow
9.30 am _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
4.00 pm -~---..,------------------
7.00 pm - ffightto Sydney
Key phrases
Outlining a schedule
First of all, .... Next, ... .
I After I After that· ··_:__ While ... .
And then .... Finally, ... .

Practice
3 Complete this article about how to run a successful meeting using the
words in the box below.
I after finally first next then while
Did you know that the average business discussion is difficult.

person sits in meetings for 190 hours (3) you must plan the
every year? That's eight days! So how agenda carefully and (4) _ _ __
can you organize effective meetings? send it in time for people to prepare.
(1) of all, think: is a (5) the meeting is
meeting necessary? running, make sure that there is
(2) you have decided it is coffee and water for everybody.
necessary, don't invite too many (6) , check that everybody
people. More than seven and good has ... .

I'm to Today listen to to my, English work CD while planning driving
2 all, meeting we're having First a of
3 that, I'm lunch with having After Jasmine
4 writing for boss Then a report, I'm my
5 this a evening I'm going to Finally, movie
5 Look at your diary for next week and write down your plans.
First of all, on Monday I'm _ _ _ _ _ _ _ _ _ _ _ _ __
After I After that, on Tuesday _ _ _ _ _ _ _ _ _ _ _ __
And then on Tuesday afternoon _ _ _ _ _ _ _ _ _ _ _ __
Next, on Wednesday _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Finally, on Friday _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __
Plans I Unit 20
Language t ip
Use the present continuous tense to talk about definite future plans, for example ,
This afternoon you 're meeting Chris Fox.
See page 149 for more information on the present continuous.
Speaking
0) 6 Your manager wants you to explain her schedule for tomorrow with an
41-42 important customer, Ms Sahdi. Use the diary below to help you. Play
CD Track 41 and speak after the beep. Then listen to Track 42 to compare
your conversation.
Tomorrow
10 .00 am- pick up M> 5aJ.,d i at airportj )hoi.N J.,er tJ.,e nei.N office
11.00 am- meetin9 M> SaJ.,di, you and >ale> team
1.00 pm- take M> 5aJ.,di to lunch
3.00 pm- vi>itfactory and explain about nei.N equipment
7.00 pm- 90 to tJ.,eatre and J.,ave dinner
Manager Ah, there you are . Can you tell me about my schedule for tomorrow
with Ms Sahdi?
You (First of all, at 70.00 you 're picking up fvfs Sahdi at the airport and .... )
Manager I see. What next?
You (Next, at 11.00 ... .)
Manager Very well. And then?
You (And then, ... .)
Manager I see. After that?
You (After that, ... . )
Manager Good ! Anything else?
You (Finally, ... .)
Workplace English
21 A change of plan
Changing arrangements I Apologizing I Giving reasons for changes
Conversation
~ 1 Jasmine has put together a schedule for John Carter and Paul Rogers.
>VD Read their conversation and watch the video. What's the problem?
... and I think that Diane can explain that later. Just a moment! ...
Jasmine Goodman ... Oh, hello Diane ... yes, John and Paul are
Jasmine here already ... Oh dear! ... Right ... Yes .... I' ll tell them ... No,
don't worry. Yes ... yes .... No problem ... OK ... Well, I hope she's
better soon .... Right, bye ... . Bye.
John Is there a problem?
Jasmine Yes, I'm afraid there is. That was Diane. Her daughter's sick.
Paul Nothing serious, I hope?
No, I don't think so but she does need to take her to the doctor. I
truly apologize but she can't come around the factory with you
Jasmine
today. So we need to adjust the schedule because she really
wants to do that with you.
John OK.
So I want to move forward the visit to our test facility that we
Jasmine
planned for tomorrow, to today ...
John All right.
A change of plan I Unit 21
... and move back the visit to the factory to tomorrow so Diane can
Jasmine
come as well. She sends her apologies for changing the plan.
No problem. And ... at dinner this evening? Will you come as well,
Paul
or is it just Mr Harris?
Just Mr Harris. I'd love to come but unfortunately I have to
Jasmine
babysit for a friend this evening. I'm really sorry!
Did you know?
Use to move or bring forward in British English or move up in American English to

say that something will be done earlier than planned. In British English, to move
back or put back means to do something at a later time or date.
Understanding
a
DVD
2 Watch the video again. What changes does Jasmine make to the schedule?
Today Tomorrow
11.00 am- tovr factory with Diaf)e 9.30 am- vis-ittes-tfacility. Meet Jim
af)d Chris- Fox Gibs-of)
1.00 pm- s-af)dwicheS" if) office 4.00 pm- taxi from Lowis-
3.00 pm- meet s-ales- team Ef)9if)eerif)9 to airport
6.00 pm- dif)f)er with Diaf)e af)d 7.00 pm- fli9htto 5ydf)ey
Mr HarriS"
Key phrases
Apologizing Changing arrangements
----------------+----
_.__________ We need to adjust the schedule I change
I'm afraid there's a proble_m
I truly apologize but.. . . the plan.
-----------------+------------------------------1
_S_ se_n_d_s_h_e_r_a_
he__ p_o_
lo_
g_ie_s_~_
or_._··_·_______ 1 want to move I bring forward {UK}/
1
I'd love to XYZ but.... move up {US} .... [~]
I'm so sorry I I'm so sorry for ... . I want to move back I put back {UK} ... . [-7 1
Practice
1 They send their apologies A up the meeting.
2 The boss wants to move B but we're away on vacation.
3 I need to C back the flight by two hours .
4 We'd love to D for the delay.
5 The airline has put E adjust the schedule.
salesteam telephone want bring The conference call forward to the
2 I for hotel truly the problems with apologize the
3 I'm afternoon there's the change to a timetable afraid this
4 sent apologies his He for delay the
5 so presentation sorry we put I'm the to tomorrow back
I truly sorry up back need afraid I

1 I'm there's a problem with the flight.
2 I'm so you had to wait.
3 apologize for the delay.
4 We to change the schedule.
5 I'm moving the meeting from 4 to 3.
6 I'm putting the visit from 3 to 4.
Language tip
If you want someone to understand that something is important, use the auxiliary
verb do, or emphasizing words like truly, really or so.
She does need to take her to the doctor.

She really wants to do that with you.
I truly apologize.
I'm so sorry.
A change of plan I Unit 21
Speaking
0) 6 You have to telephone an important customer, Ms Sahdi, about some
43-44 changes to the schedule for April 7 that you sent her. Use the diary below
CD to help you. Play Track 43 and speak after the beep. Then listen to
Track 44 to compare your conversation.
Ms Sahdi's schedule, Tuesday- April 7

10.00 am- met by Mr l<.i119 attJ.,e airport; t;hoLN J.,er tJ.,e 11eLN office
11.00 am - meeti119 LNitJ., Mr l<.i119 a11d t;alet; team
1.00 pm- lv11Ch i11 ret;tavra11t
3.00 pm- Vit;itfactory a11d t;ee 11eLN eqvipme11t
7.00 pm- tJ.,eatre a11d di1111er
Ms Sahdi You need to make some changes to the schedule for tomorrow? No
problem. Tell me.
You [Apologize because fvlr King is sick. You will pick her up from the
airport.)
Ms Sahdi I see.
You [Bring forward the visit to the factory to 11 o'clock.)
Ms Sahdi I see. After that?
You [Apologize that you want to cancel lunch in a restaurant. Sandwiches
in the office after the factory visit.)
Ms Sahdi That's fine. I don't eat lunch normally. Any other changes?
You [fvlove back the meeting with the sales team to 3 o'clock.)
Ms Sahdi That's a good idea. And in the evening?
You {Tell her you are taking her to the theatre and then to dinner.)
Workplace English
22 How was your visit?
Asking about past events I Answering questions about the past I Asking opinions
Conversation
~ 1 Jasmine asks John Carter and Paul Rogers about what they did yesterday.
tD Read their conversation and watch the video. What didn't Paul see?
... and Diane is just in a short meeting with Mr Harris. She'll be

Jasmine here in five minutes to go with us to the factory. But how was
your visit to our test facility yesterday?
John It was very interesting. We saw a lot.
Jasmine Did you see the new computer centre?
Paul Yeah, we did. Very impressive! How much did it cost?
Oh, it cost a lot of money! I'm sure Diane knows how much. You
Jasmine can ask her later. What did you think of the testing equipment for
the pumps?
I didn't see it, I'm afraid. I stayed in the computer centre. But
Paul
John did.
John I thought it was fantastic. Very important for checking quality.
Jasmine How long did you stay?
Paul A couple of hours, I guess.
~0 I Workplace English
How was your visit? I Unit 22
It was longer than that, Paul! We stayed at least three hours. And
John then your Managing Director, Mr Harris, met us and took us to
dinner.
Jasmine Did you like the restaurant?
Paul Yeah, it was great.
Jasmine How about you, John?
John Yes, I liked it a lot. I can always eat Italian food.
Did you know?
There are small spelling differences between British and American English, for
example centre [UK] and center [US]. Another one is color [US] and colour [UK].
Understanding
a
DVD
2 Watch again and choose the best answer A, 8 or C for each question.
John and Paul:
A are going to the test facility
B were at the test facility
C are at the test facility
2 Paul:
A tested the pumps
B thought about the testing equipment
C was in the computer centre
3 The restaurant was liked by:
A both of them
B only Paul
C only John
Key phrases
Asking opinions
How was your visit? Did you Like the ... ?
I
What did you think of ... ?
I
Talking about the past
It was .... I didn't see it. I I thought it was .. ..
Did you see ... ? ~ Yes, we did. I We saw .... How long did you stay?~ We stayed ... .
How much did it cost?~ It cost ... . ~I Liked it a lot I very much.
Practice
3 Comp lete the sentences with the words in the box.
I did didn 't emailed was was wasn't were
_ _ _ _ _ _ speak to Mr Harris yesterday. He was sick .

2 Jasmine _ _ _ _ _ _ him the report Last week.
3 'How Long the flight yesterday? ' ' It _ _ _ _ _ _ that Long .
About two hours. ·
4 _ _ _ _ _ _ you see Diane this morning?
5 'How Long _ _ _ _ _ _ you in the meeting?' 'I think it _ _ _ _ __
about three hours.·

How spend much did money you
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _?
2 night I the equipment checked Last
3 you yesterday presentation email Paul Did the

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _?
4 did have Where Lunch they

_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _?
5 Fox did you Chris What show
_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _?
5 Complete the sentences using the verb in brackets in the past simple
tense.
Jasmine _ _ _ _ _ _ [meet] the visitors from reception at 9 o· clock.
2 Diane _ _ _ _ _ _ [not go} to the test facility with John and Paul
yesterday.
3 Jasmine _ _ _ _ _ _ [email} the invitation to Mr Cao in March.
4 How Long _ _ _ _ _ {to be} your flight?
5 When _ _ _ _ _ _ you _ _ _ _ _ _ [check] the equipment?
6 _ _ _ _ _ _ {to be} you at the airport on time?
7 Mr Harris _ _ _ _ _ _ [to have] a meeting with Diane at 9 o'clock .
How was your visit? I Unit 22
Language tip
Use the past simple tense to talk about something that happened in the past at a
particular time and is now finished, for example, We stayed at least three hours or
It cost a lot of money
Also, when you want to give your opinion, start your sentence with I think or I
thought [if talking about the past].
See page 150 for more information on the past simple and page 154 for a list of
irregular verbs like cost.
Speaking
DJ 6 It's Friday. Your manager wants to know what you did this week. Answer
45- 46 his questions using the key words below to help you. Play Track 45 and
CD speak after the beep. Then Listen to Track 46 to compare your
conversation.
Manager And can you tell me about this week? What did you do on Monday?
You {check I sales figures)
Manager I see. What about the sales presentation?
You {go I sales presentation I Wednesday)
Manager How was it?
You {think I excellent)
Manager Very good. And did you visit the customer afterwards?
You {visit I customer I Thursday)
Manager That"s fine. Was Paul Rogers there?
You {fvfr Rogers I not come I meeting)
Manager That"s too bad .
You {What I you I do I this week?)
23 What can I do for you?
Asking for help I Offering help I Looking after guests
Conversation
g)1 Paul needs Jasmine to help him. Read their conversation and watch the
lVD video. How many different things does she do for him?
Paul Jasmine, can you help me?

Jasmine Yes, of course. What can I do for you?
Paul I want to print the draft contract from this flash drive.
Jasmine No problem. Which document is it?
Paul There! The APU and Lowis Engineering contract document.
Jasmine ShaUl print one copy or two?
Paul Er, two please, if that's all right.
Jasmine Fine. Would you like me to staple them together?
Paul Yeah. Thanks very much.
Jasmine There you are. Can I do anything else for you?
Paul No. That's all thanks.
Jasmine Well, let me know if you need anything.
Paul All right. Thanks very much, Jasmine. Almost ready.
What can I do for you? I Unit 23
Jasmine Ah, good. Thanks. Paul? John's downstairs when you're ready.
Paul Great. Tell him I'LL be with him in a moment.
Jasmine Yeah. He 'LL be with him in a moment.
Understanding
a2
DVD
Watch again. Are the sentences true (T) or false (F)?
Paul wants Jasmine to print the final contract. T/F
2 The contract is on Jasmine's computer. T/F
3 Paul wants more than one copy of the contract. T/F
4 Paul doesn't need any more help. T/F
5 John is waiting for Paul. T/F
Key phrases
Offering help
What can I do for you? There I Here you are.
Which document I file I folder is it? Can I do anything else for you?
Shall/ ... ? Let me know if you need anything.
Would you like me to .. . ?
Practice
1 Would you Like A a car to the airport?
2 Can we do B he needs anything.
3 Let us know if C me to call a taxi?
4 Shall I book you D can I do for you?
5 What E anything else forMs Sahdi?

we for you arrange Shall a car rental
?
2 Cao like presentation Would else anything for Mr his
?
3 I do John Can anything else you, for
?
4 can do I for What them
?
5 Jasmine you something know if Let need
6 is Which it file
?
I 5 Jasmine needs some help from Sally at reception. Put the sentences into
i7 the correct order to make a conversation. Then listen to Track 47 to check.
:o
Jasmine Sally, can you help me with something?
. Sally You're welcome!
. Sally Sure. What can I do for you?
• Jasmine Oh, a BMW I think .
• Jasmine Good idea. Then she can get the keys from you .
• Jasmine Yes. 9 o'clock is fine .
• Sally OK. Well, which type of car does she want?
• Jasmine No, that's all. Thanks a lot.
I Sally All right, a BMW. Would you like me to ask them to
deliver it to the company?
• Jasmine I need to rent a car for Diane, but I haven't done it before .
• Sally OK. Can I do anything else for you?
. Sally No problem. Shall I order one for 9 o'clock?
What can I do for you? I Unit 23
Language tip
Use There I Here you are when you give something to somebody.
Speaking
6 Your manager needs your help with a business trip. Make suggestions.
48-49 Play Track 48 and speak after the beep. Then listen to Track 49 to
Manager Can you help me?
You {Ask what he wants.)
Manager I need to fly to London on Thursday morning.
You {Offer to make a flight reservation for him.)
Manager Oh, thanks very much. And I need a hotel for Thursday and Friday.
You {Offer to reserve a room at the Anchor Hotel.)
Manager Yeah, that's a nice hotel.
You {Ask if he wants anything else.)
Manager No, that's all at the moment, thanks.
You {Tell him to ask if he needs anything else.)
2' Goodbye
Saying goodbye politely I Thanking people I Wishing people a good trip
Conversation
~ 1 Jasmine is saying goodbye to John and Paul. Read their conversation
VD and watch the video. Why does it sometimes take longer to get to the
airport on Friday?
Jasmine So, your taxi should be here soon.

John How long is it from here to the airport?
Oh, only half an hour normally. But on Friday there's
Jasmine
sometimes lots of traffic.
Paul Well, our flight isn't until 7.00, so we have lots of time .
Jasmine Oh, look, there 's the taxi!
John Well, goodbye then, Jasmine.
Jasmine Yes, goodbye. It was nice seeing you again.
Paul Yeah, and thanks very much for organizing everything for us.
Jasmine My pleasure. I hope you enjoyed your visit.
Definitely. It was great visiting the factory and seeing the
John
equipment in action.
Jasmine Good. I'm glad you enjoyed it.
Goodbye I Un it 24
John All right. We must go then.

Jasmine Yes, the taxi's waiting.
Paul So, see you again soon, I hope.
Jasmine Bye, bye. Take care.
Paul Thanks, Jasmine. Bye .
Jasmine Bye. Have a good flight!
Did you know?
When you say goodbye in English to somebody who is important to you, you very
often repeat yourself several times like in the example above. It is unusual to
simply say Bye and just go. That is seen as unfriendly.
Understanding
a2
DVD
Watch again and choose the best answer A, 8 or C for each question.
John and Paul's flight leaves:
A before 7 o· clock in the evening
B at 7 o· clock in the evening
C after 7 o· clock in the evening
2 John was:
A pleased with his visit
B bored with his visit
C disappointed with his visit
3 Jasmine says that she hopes John and Paul :
A are very careful
B come again soon
C have a comfortable trip
Key phrases
Saying goodbye
Well, goodbye then. Good. I'm glad you enjoyed it.
Yes, goodbye . It was nice seeing you again. So, see you again soon, I hope.
Thanks very much for .. . . Bye, bye. Take care .
I hope you enjoyed your visit. Bye. Have a good flight!

Practice
3 Match the sentence on the left with the response on the right.
1 I hope you enjoyed the presentation. A I hope so too.
2 Goodbye, take care! 8 My pleasure!
3 So, see you again soon I hope. C It was great.
4 Thanks very much for looking after us. D Thanks, bye.
5 Bye. Have a good trip. E Yeah, you too! Bye .
Well, Chen goodbye, Mrs then
2 hope We you your enjoyed stay
3 glad interesting that your We're visit was
4 was again both great seeing It you
5 see hope you again So, soon, we
6 have flight Goodbye and a home good
5 Write a sentence that goes with the response underneath.
I hope to see you again soon too.

2
Definitely. It was a fantastic presentation.
3
I'm sure we will. Singapore Airlines is very good!
4
Yeah, thanks. Bye, Sally.
5
It was nice meeting you again too.
Goodbye I Unit 24
Language tip
When you are thanking someone, make sure you sound enthusiastic about what you
did with them. You can use these adjectives to say what you think of something:
It was great I fantastic I wonderful I terrific.
Speaking
6 You are saying goodbye to two visitors to your company. Play Track 50
50- 51 and speak after the beep. Use the key words to help you . Then Listen to
CD Track 51 to compare your conversation.
Visitor 1 Well, we must go. Goodbye then.
You {goodbye I nice I meet I again)
Visitor 2 Yes, it was. And thanks for making the hotel reservation.
You {My pleasure I hope I enjoy I visit)
Visitor 1 Oh yes, it was great. I learned a lot.
You {I I glad I visit I useful)
Visitor 2 Definitely. So, see you again soon, I hope.
You {Yes I hope so I too I have I good I flight I goodbye)
Visitor 1 Thanks. Bye.
Visitor 2 Bye bye.
You {goodbye)

Answer key I Audio script j
Unit 1 At reception 6
Follow model in 5 above.
Conversation
John and Paul want to meet Diane Speaking
Kennedy. 7
Model conversation
See page 6 for video script.
You Good morning madam, can I
Understanding help you?
2 Guest Yes, I have an appointment
False . They work at Australian Power with Diane Kennedy for
Utilities. 11 o· clock.
2 True You Can I have your name, please?

3 True Guest Jane Taylor from Taylor and
4 False . They w ill only have to wait Curtiss Consultants.
a moment.
You Right. Can you complete this
Practice security form, please?
3 Guest Can you give me a pen?
Good evening, how can I help you? You Here you are.
2 Can I have your names, please? Guest Thanks .
3 Please could you complete these
You Thank you. And could you wear
forms?
this visitor badge, please?
4 Someone will come down to get you.
Guest Of course.
5 Please have a seat.
You Please have a seat. Someone
4 will come down to get you soon.
1 B 2 D 3 A 4 c Guest Goodl Thanks for your help!
5
Lowis Engineering -Visitor Form
Surname I Last name CARTER

First I Gi ven nam e JoJ,I)
Compan y addre ss Aus-tralia() Power Utilities- Il)c,
Block 7 Il)dus-trial Park, Cal)berra
Email carter@ apu.com
Visiting DIANE KENNEDY
Time in 0'1:30 Timeout _ __
~ ignature Joluv Carter
I Units 1-2
Unit 2 Company visitors Jasmine This way, please . We

[5] need to take the lift to
Conversation
the 3rd floor.
Diane Kennedy asked Jasmine to
Guest OK.
meet the guests.
See page 10 for video script. Speaking

6
Understanding Model conversation
2
You Excuse me, are you
1 No, they don 't.
Mr Stenson?
2 Yes, she does.
Visitor Yes, that's right.
3 Yes, they do.
4 Yes, she does. You Hello . I'm Jan Smith.
Mr Brown asked me to meet
Practice
you. Welcome to our
company
3
Visitor Thank you very much .
1 c 2 D 3 E 4 F
5 A 6 B You Come this way, please. We
need take the lift to the
4 8th floor
I'm John Carter I Paul Rogers and Visitor Of course . This is a great
this is my colleague, Paul Rogers I building.
John Carter. You Yes, it's a nice place to work.
2 We need to take the lift to the
3rd floor.
3 Excuse me, are you tvlr Carter?
4 Come this way, please.
5 Mr Carter asked me to meet you .
5
Jasmine [1] Excuse me, [2] are you
tvls Ringwood?
Guest Yes, that's right .
Jasmine I' m Jasmine Goodman.
[3] Diane Kennedy asked
me to meet you .
Guest Oh , hello Jasmine .
Jasmine [4] Welcome to Lowis
Engineering.
Guest Thank you!

Answer key I Audio script
Unit 3 What do you do? Speaking

6
Conversation
Model conversation
Jasmine has to take the minutes in
meetings. Visitor So, what do you do?
You I'm a sales and marketing
See page 14 for video script.
assistant.
Understanding Visitor I see, that's interesting . Are

you very busy?
2
True You Really busy! The sales team
travels a lot and I make all
2 False. She usually stays in the office.
the flight and hotel
3 False. She takes the minutes .
reservations.
4 True
Visitor And are you responsible for
anything?
Practice
3 You I deal with inquiries and send
out information about our
1 0 2 E 3 c 4 F
products.
5 B 6 A
Visitor Do you do anything else?
4 You Yes, I also help to organize
E 2 0 3 A 4 c 5 B the sales conference which
is a big job!
5
Suggested answers
1 I'm a receptionist I an assistant.
2 I'm responsible for answering the
phone.
3 I look after guests.
4 I reply to emails.
5 I deal with inquiries.
14 1_Workplace English
I . Units 3-4
Unit 4 Making visitors feel Speaking

welcome 6
Conversation Model conversation
Jasmine calls Paul 'Mr Rogers· to You Can I take your coats?
be polite. Visitor 1 Thank you.
See pages 18-19 for video script. Visitor 2 Here you are.
You Would you like to sit down?
Understanding
Visitor 1 Thanks.
2
You Would you like some coffee
False. They have to wait for her to
or juice?
finish another meeting .
2 True Visitor 1 I'd like some coffee, please.
3 False . He wants some orange juice . You What about you, Mr Carter?
4 True Visitor 2 I'd like some orange juice.
5 False . They say it's fine and tell
You I'm afraid Ms Kennedy is in
Jasmine not to worry.
a meeting.
Visitor 1 f\Jo problem.
Practice
3 You She should be here soon.
Would you like a cup of tea? Visitor 2 Thanks.

2 I'd like some coffee, please .
3 Would you like to sit down?
4 l'msorry you have to wait.
5 Mr Carter should be here soon.
6 Would you like milk and sugar?
7 I'm afraid Mrs White is still in
a meeting.
8 Here you are.
4
B 2 E 3 D 4 A 5 c
5
afraid, in
2 like, have I take
3 Here
4 take
5 some I a, please
6 should, soon

I
Unit 5 Small talk Speaking

5
Conversation
Model conversation
Diane doesn't arrive for the meeting .
You How was your flight from
See pages 22-23 for video script. London?
Visitor Oh, not very good. The
Understanding
weather in London is
2 terrible at the moment. It's
Frankfurt nice to see some sunshine
2 Jasmine here .
3 No, they haven't. You Yes, it is. How is the hotel?
4 Tickets for a football match . Visitor It's very nice. Thank you for
5 In a French restaurant. organizing it.
You My pleasure. Is this your first
Practice time here?
3
Visitor Yes, this is my first time.
1 D 2 c 3 B 4 F What should I do in the
5 G 6 E 7 A evening?
You Do you like Spanish food?
4
Visitor Very much I
1 Is this your first time here?
2 How's your hotel? You Would you like to try a local
3 How was your flight? restaurant this evening?
4 Do you like the theatre? Visitor Oh, yesl Very much . Thank
5 Would you like to see 'The Lion you .
King'? You You 're welcome. How long
6 How long are you staying here ? are you staying here?
Visitor Until Friday. Then I fly back
to London.
You Well, I'll check where my
boss is and tell him you 're
here.
Visitor Thanks a lot.
Units 5-6
Unit 6 Introductions 5
Conversation [1] Jasmine Diane , can I introduce

you to Mr Kline?
Because she has already met them.
[2] Diane Nice to meet you,
See page 26 for video script. Mr Kline .
[3] Mr Kline Nice to meet you too .
Understanding
But please call me
2 Mike .
False . They have never met Diane [4] Diane Of course. And I'm
before. Diane . Would you like
2 True to take a seat?
3 True [5] Mr Kline Thank you .
4 True
[6] Diane And would you like
some coffee?
Practice
[7] Mr Kline No, thanks .
3
1 Nice to meet you, John. [8] Diane So how was your flight?
2 This is my colleague, Diane Kennedy. [9] Mr Kline OK, but it was a bit
3 Nice to meet you too . late taking off.
4 I see you 've met my manager,
John Carter, already. I I see you've 5 eaking
already met my manager, John 6
Carter.
Model conversation
5 Pleased to meet you, Ms Goodman .
6 Please call me Jasmine. Colleague So here we arel I'd like to
introduce Lee Toms from
DPU .
4
I'm You Nice to meet you, fvtr Toms .
2 already Lee Nice to meet you too but
3 is, colleague please call me Lee .
4 too You And I'm Sue . Please take
5 like, introduce a seat.
6 call Lee Thank you .
You I'm sorry I'm late .
Lee No problem .
You Would you like some coffee ?
Lee No , thanks .
You How was your journey here?
Lee It was fine. No problems .
Workplace English
1107
Unit 7 An inquiry by email Writing

6
Email
Suggested answer
Jasmine is writing to Anchor Hotels.
To Whom It May Concern [US English] I
Dear Sir or Madam [UK English]
Understanding
2 I am writing to ask about meeting
facilities in your hotel.
c 2 B 3 A
On April 19, Crayton Car Rentals is
organizing its Annual General Meeting
Practice
for about 300 guests. Plea se let me
3 know if your co nference facilities are
c 2 F 3 A 4 E available on th is date.
5 B 6 D
I would be grateful if you could send me
information about room size,
4
presentation equipment, catering
Please include your address and
facilities and costs .
telephone number. Or Please include
you r telephone number and address. I look forward to hearing from you .
2 We would like to invite you to
a presentation. Best regards [US] I Yours faithfully [UK]
3 I wou ld be grateful if you could send

us a brochure.
4 Please let me know if this time is Unit 8 A reply to an inquiry
possible for you.
Email
5 I look forward to seeing you
A 25% discount on bookings before
on Tuesday.
the end of February.
5
Understanding
1 I am writing I I'm writing ...
2 ... is organizing .. .
2
False . The conference is for May 3.
3 We would like to .. .
2 False . The hotel also supplies a PDF
4 ... let me ...
file with information about the hotel.
5 I would be grateful ...
3 True
6 Please include a ...
4 False. They still have rooms available
7 ... to hearing from you.
for May 3.
5 True
I Units 7-8
Practice Writing
3 6
1 discount Audio script
2 email Hi! This is Fran here. I'm in a meeting this
3 price information afternoon. Can you answer the email from
4 conference fac ilities John Carter from Australian Power
Utilities to say that if he wants to organize
5 contact
a meeting here on March 27th then it's ok?
6 available
Send him also the price information for the
meeting room and presentation equipment
4
and tell him about the 5% discount on
If you would like further information,
catering if he makes a reservation this
contact me on 0207 98 5151.
week. He can call me tomorrow morning if
2 I am pleased to inform you that this he wants to speak to me. Thanks'
date is available.
3 Thank you for your phone call this
Suggested answer
morn ing.
4 Please find attached our serv ice Dear M r Carter
information. I Please find our service
information attached. With reference to your email this
5 With reference to your email of morning, we have a meeting room
March 27, .... available on March 27 . Please find
enclosed price info rmat ion for the
5 meeting room and presentation
equipment.
Dear Ms Goodman
I am pleased to inform you that we
Thank you for your phone call to my have a 5% discount for catering if yo u
assistant this afternoon. [1] make a reservation this week . If yo u
wou ld like further information, please
With reference to the date of your
contact Ms Stein tomorrow morning.
event, we have rooms available at
that time. [2] We look forward to hearing from you.
Please find enclosed informat ion Yours sincerely
about our conference equipment and
prices . [3]
We are pleased to inform you that we

ha ve a special offer for catering
facilities in May. [4]
If you would like further information,

please let me know. [5 ]
Yours sincerely [6]
Priti Makesch

Unit 9 A follow-up email 5

Suggested answers
Email
Could you write the meeting report?
She wants him to arrange three Are you able to go to the meeting on
things . Friday?
Would you mind making the hotel/flight/
Understanding restaurant reservation?
2 Would you be able to take my calls/my
1 B clients to lunch next week?
2 B
3 c Writing
4 A 6
5 B 1 help
2 show
Practice 3 able I available
3 4 mind
1 E 5 advise I let me know
2 A
3 0
4 B
5 c
4
1 Are you able to come to the meeting
tomorrow?
2 Would you mind sending a new
contract as soon as possible?
3 Could you send the translation to
Paul Rogers?
4 Would you be able to help me?
5 Can you finish the report by Friday?
I
I Units 9-10
Unit 10 A reply to a follow-up 5

email 1 some
2 Why
Email
3 having
He makes six suggestions [including
sending the photos in the post].
4 she
5 organ1z1ng
Understanding 6 to check
7 need
2
1 Lunch.
Writing
2 A personal card.
6
3 Because the total price has changed.
Suggested answer
4 The photos of the conference rooms.
Dear Sally
Practice
Here are some ideas for the office
3 party. Why don 't we use the company
1 Why don't you arrange a meeting? cafeteria? It's very comfortable. What
2 Would you like me to send an email? about starting at 6 pm and finishing
3 Have you tried moving offices? at midnight? We need to work the
4 What about changing the time of next dayl
the meeting? For music, how about a live band?
5 Let me know if you need another Would you like me to contact a friend
date . of mine in the band, 'The Big Noise'?
6 Should I change the appointment?
Let me know if you need anything
else.
4
Suggested answers Regards
1 What about sending an email with [your name]
the main points?
2 How about writing a brief summary
report now?
3 If you like, I could help vou with the
figures.
4 Let me know if you need anv help with
anvthing .
5 Why don't you leave it until you
get back?

Unit 11 Invitations Writing

5
Emails
Suggested answer
A is formal, B is informal.
Dear Mr Probst
Understanding
I am writing on behalf of Ms Timms,
2 Sales Director for CMCX Ltd . We
True wou ld like to invite you to a meeting
2 False. It is for the afternoon and on Thursda y April 7 from 10 to 12,
even1ng . followed by lunch at the Ritz Hotel. It
3 True will be an opportunity for you to meet
4 False. She also invites Paul. Tim King, our Managing Director, and
the sales team.
Practice We hope you are able to attend the
3 meeting and we look forward to
It will be an opportunity for you to meeting you on April 7.
meet our Chairman .
Yours sincerely
2 We wou ld like to invite you to a
meeting on Thursda y.
3 Would you like to come to lunch?
4 We hope you are able to attend the [your full name]
conference.
5 Are you free at 6 o'clock for •
a meeting?
4
1 Would you and Sally like to come to
dinner on Saturday? I Are you and
Sally free for dinner on Saturday?
2 I hope to see you then. I I hope you
can come .
3 Best wishes

Units11-12
Unit 12 Replies to invitations 3 Due to a business trip Ms Goodman

is unable to attend .
Emails
4 Mr Rogers is pleased to accept your
Mr Cao and Paul accept the invitation.
invitation . Ms Schmidt and John
cannot accept it. 6
Suggested answers
Understanding 1 Thank you for the invitation to your
2 sales conference on September 12.
John 2 My colleague Jasmine Goodman is
2 Mr Cao pleased to accept.
3 Ms Schmidt 3 We wish you success with your
4 Paul conference.
4 Yours sincerely
Practice
3 Writing
Thank you for your invitation to ... [F) 7
Thanks for the invitation to ... [I) Suggested answers
XYZ is pleased to accept your Accepting the invitation
invitation [F)
Dear Ms Jones
XYZ is free and is looking forward
to seeing ... . [I) Thank you for your invitation to your
Unfortunately XYZ is unable to company 's 25th anniversary. I am
attend ... due to .. . [F) pleased to accept your invitation and
I'm afraid I can't come because of .... [I) look forward to seeing you on July 4.
We wish you success with your event. [F) Yours sincerely

I hope everything goes well. [I)
Declining (= not accepting) the invitation

4
1 attend Dear Ms Jones
2 success
Thank you for your invitation to your
3 pleased
company's 25th anniversary.
4 due Unfortunately, I am unable to attend
5 free due to another appointment.
6 because of
I wish you success with your event.
5 Yours sincerely
1 Thank you for the invitation to the
meeting on Friday.
2 We hope everything goes well
on Friday.

Unit 13 Incoming calls Speaking

6
Telephone calls
Model conversation
A Alan wants to speak to the Sales Customer Can I speak to Mr Rogers,

Department. please?
8 Diane can 't answer the phone You I'm afraid Mr Rogers is in a
because she is in a meeting . meeting.
Customer Oh, I see. Well, can I
Understanding speak to Pauline Coates
2 in the Sales Department?
c 2 B 3 B 4 A You I'll put you through.
Customer Thanks.
Practice
You I'm sorry but Ms Coates·
3
line is busy at the moment.
1 c 2 E 3 G 4 B
Customer Oh, I see .
5 D 6 A 7 F
You Can you hold?
4 Customer Hmm, I don't think so .
1 I'm sorry but Mr Carter's line is busy You Can you call back later?
at the moment.
Customer Yes, OK, thank you. Bye.
2 My boss will call back later.
3 I'm afraid he's on a business trip . You Bye!
4 Can you call back tomorrow
morning?
5 I'll put you through to the Sales
Department.
5
Suggested answers
1 Can you call back later?
2 I'm afraid she's in a meeting .
3 Can you put me through to the Sales
Department?
4 Can you hold, please?
5 I'm afraid she's still engaged .
Units 13-14
Unit 14 Outgoing calls [5] White Hello, Jasmine.

Telephone calls [6] Jasmine I'm just calling
Jasmine only manages to speak to about the meeting
Andrea Schmidt. next Tuesday at
10 o· clock . I just
want to check if
Understanding
the time is OK
2 for you.
1 No
[7] White The time is fine.
2 Jasmine wants to check the time of
No problem at all.
the meeting is OK forMs Schmidt.
[8] Jasmine Oh good I Well,
3 Mr Johansson is on a business trip.
thanks a lot
Mr White and see
Practice
you next week.
3
[9] White See you then. Bye.
c 2 A 3 F 4 E
[1 0] Jasmine Bye.
5 B 6 D
4 Speaking
Can you put me through to James 6
Harris, please? Model conversation
2 I'm calling about the conference ne xt
Receptionist Apelles Hotels how can
month .
I help you?
3 I just want to check your flight
number. You Hello this is Mary James
from Capital Investments.
4 Can you give me Mr Carter's mobile
Can you put me through
number?
to Cindy Fox?
5 Could I speak to Kate White, please?
Receptionist I'll put you through .. oh,
6 Well, thanks very much Anthony.
I'm sorry she's on a
business trip.
5
You Oh, can you give me her
[1] Jasmine Could I speak to mobile number, please?
Mr White, please?
Receptionist Yes, of course. It's
[2] Receptionist I'll put you through. 0155 289 6645.
[3] White Anton White. You Thats 0755 289 6645. Well,
[4] Jasmine Hi Mr White, this is many thanks. Goodbye.
Jasmine Goodman Receptionist Goodbye.
calling from Lowis
Engineering .

Answer key I Audio script .
Unit 15 When things go wrong 5

Suggested answers
Tete hone calls
1 Can you tell me when the package
will arrive?
A A wrong food order. 2 Can you give me a refund?
8 A delivery that has not arrived yet. 3 Could you pick it up?
4 What's happened to our package?
Understanding 5 You sent a wrong delivery.
2
1 False. She did order food from Language tip
Benji's Catering.
73- 30 thirteen - thirty
2 True
74-40 fourteen - forty
3 True
75-50 fifteen - fifty
4 False. She's waiting for a package
76-60 sixteen - sixty
she sent to Singapore to be
77-70 seventeen -seventy
delivered.
78-80 eighteen - eighty
5 False. The package is still in
Singapore.
79- 90 nineteen - ninety
6 True AHJK
B C 0 E G P T Z [US]
Practice F L tv1 N S X Z [UK]
3 IY
0 2 A 3 E 4 B 5 C 0
QUW
4 R
Can you tell me when you will pick
up the package?
2 It's concerning our order for office 5 eaking
equipment. 6
3 Something is wrong with the Model conversation
package you delivered.
Supplier Jackson Office Supplies .
4 It's concerning my package, tracking
How can I help you?
number LO 743 KL.
5 What's happened to our delivery? You This is Cathy King from Apcos
Ltd. There :S a problem with
6 You sent the wrong delivery to
an order I made last week.
our company.
Supplier I'm sorry to hear that. Can
you give me the order
number?
You Yes, its JYG 723 I 79 I BP You
sent the wrong ink for
our printers.

Units 15-16
Supplier Oh, I see . 4

Audio script
You Could you pick it up and
bring the right ink, TP2000? Jasmine Jasmine Goodman.
Supplier No problem . John Good morning, Jasmine.
Can you tell me when it'll be It's John Carter here.
You
delivered? Jasmine Hello John, how are you?
Supplier I think tomorrow should be John Fine thanks. Um ... can I
possible. Is that OK? speak to Diane?
You That's OK. Thanks very Jasmine I'm afraid she's away this
much. Goodbye. week. Would you like me to
take a message? Or do you
want to send her an email?
Unit 16 Telephone messages John Actually, could you take a
Telephone calls
message? I'm driving to the
airport at the moment.
Diane is on holiday.
Jasmine No problem .
Understanding John Can you tell her that I want
2 to change the date of our
meeting from the 13th to the
He 's flying to London, not Liverpool;
30th of this month if that's
next week, not next month.
OK. And I've also changed
2 Tina Jones, not James. Meeting on
the restaurant for our lunch .
the 14th not the 4th. Tell her to meet me at The
3 Mark is emailing something to Diane Anchor Hotel in Mayfair at 1
not sending something in the post. o'clock. I think she knows
the place.
Practice
Jasmine So, I'll read the information
3 back to you : 'John would
Can I leave a message for Mr Carter? like to change the date of
2 Would you like me to. leave him your meeting from the 13th
a message? to the 30th . Please meet
3 I'll read the message back to you. him for lunch at The Anchor
4 Could you take a message for Hotel in Mayfair at 12
Jasmine Goodman? o· clock.·
5 Can I just check the information? John No, 1 o· clock, not 12.
6 Do you want to leave a message for Jasmine Oops, sorry! 1 o· clock .. ..
Mr Rogers?

Telephone message
John Carter would like to change the
date of your meeting from the 13th to
the 30th . Please meet him for lunch at
The Anchor Hotel in Mayfair at 1 o' clo ck.
Speaking
5
Model conversation
Customer Can I speak to Mr Rogers,
please?
You I'm afraid Mr Rogers is in
a meeting.
Customer Oh, I see . I have some
some information for him.
You Do you want to leave a
message for Mr Rogers?
Customer Um ... yes, OK. Can you
tell him that my
conference in June is
cancelled. If he wants to
speak to me about it, he
can call me on my new
mobile. The number is
01521 300 9957 .
You Can I just check the
information? The conference
in June is cancelled and Mr
Rogers can call you on
01521 300 9957.
Customer That's right. Thanks very
much . Goodbye .
You Goodbye.
II
Workplace English
I Units 16-17
Unit 17 Conference arrangements 5

Audio script
Telephone call
Cindy Apelles Hotel Reservation
The participants will eat lunch in the Department, Cindy Fox
hotel restaurant. speaking . How can I help
you?
Understanding John Good morning . My name 's
2 John Pitt. I'd like to reserve
1 True a room for a meeting from 2
2 True o· clock until 7 o· clock for
3 False. She also wants a flipchart and October 19th.
four pinboards . Cindy Are you a customer of ours
4 False . She arranges it for 4.30 pm. already Mr Pitt?
5 True John Yes. It's Topaz Lighting .
Cindy All right. How many
Practice participants will there be? ·
3 John 15.
1 projector 4 reserve Cindy OK, let me check. Yes, that's
fine, Mr Pitt. The Napoleon
2 provide 5 forget
Suite is available.
3 mind
John Excellent, that's fine. Now,
4 does the room include a
Please could you reserve some multimedia projector?
tables for us? Cindy Yes, and Internet access. Is
2 I'd like to reserve some tickets. there anything else you
3 Would you mind repeating that back need?
to me, please? John Could you provide a flipchart
4 Does the room have an Internet and DVD player?
connection? Cindy Yes.
5 Can you organize a m~eting for John Good. Now, can you arrange
next week? a coffee break for 4.30,
please?
Cindy OK. What about water and
juice during the meeting?
John Oh, good idea! Next, dinner:
Would you reserve tables in
the hotel restaurant for
7 o'clock?
Cindy Certainly, Mr Pitt.
John Good . Now, would you mind
repeating that back to me?
Cindy Of course . October 19th, the You For 74 participants.

Napoleon Suite from 2 until 7
Cindy Yes, that's fine . The
for 15 people. Dinner at
Napoleon Suite is available.
seven and a coffee break at
4.3 0 plus water and juice in You Does the room have an
the meeting room . And you Internet connection?
need a multimedia projector, Cindy Yes, it does . Is there
flip chart and DVD player. anything else you need?
John That's correct. You Could you provide a
multimedia projector and flip
chart?
Customer name: John Piit Cindy No problem . What about
Company: Topaz Li9htin9 refreshments?
You Can you set up coffee and
Date: October 1'1
sandwiches for 72 o'clock,
Time: 2.-7 pm please ?
Meeting room: Napoleon Suite Cindy Fine. I'l l confirm this is in

an email.
Participant numbers: 15
You Thanks very much. Bye.
Equipment required: Multimedia
projectofj flip chart; DVD player
Refreshments: Coffee break+
dinner in hotel re~taurani; LNater
and juice for the meetin9
Time required: 4.30 coffee, 7.00 dinner
Speaking
6
Model conversation
Cindy Apelles Hotel Reservation

Department, Cindy Fox
speaking . How can I help
you?
You Hello, this is Jasmine
Goodman. I'd like to reserve a
meeting room for July 30th
from 70 o "clock until
3 o'clock.
Cindy All, right. For how many
participants?
Workplace English
Units 17-18
Unit 18 Travel plans [5] Jasmine Mmm, well, would

Tuesday morning be
Telephone call
convenient for you?
Diane will meet Mr Wasilewski on
[6] Eva Well after 10 .00
Wednesday afternoon.
perhaps.
Understanding [7] Jasmine Great I How about

11 o· clock? Does that
2
work for you?
c 2 8 3 A
[8] Eva Sure . That would be
fine.
Practice
3
C 2 E 3 A 4 D 5 8 Speaking
6
4 Model conversation
Does 10 .30 work for you?
Customer So you are flying to Madrid
2 Would lunchtime be convenient for
next week? Hmm, when
you Ms Kennedy?
can we meet?
3 Would it be possible for me to see
him tomorrow? You Would it be possible for me
to see you on Tuesday?
4 Is John available on Monday morning?
5 Could you meet Jasmine at quarter Customer Tuesday? No sorry, I'm
to four? away on a business trip .
You Are you available on
5 Wednesday morning?
[1] Jasmine ... Diane will be flying Customer I'm afraid Wednesday
to Warsaw on Monday. morning is no good. I have
Do you have time on to go to the doctor.
Monday? You Could you meet on
[2] Eva On Monday? Hmm, Wednesday afternoon?
that's difficult Customer Um ... yes ... I think so .
[3] Jasmine Well are you available You Would 3 o'clock be
on Monday evening? convenient for you?
Ms Kennedy would
Customer Is a little later possible?
like to take you to
dinner. You I could meet at 4 o'clock at
the latest because I have to
[4] Eva That's very kind, but I
leave by 6.00.
have another
appointment in the Customer Yes, that's fine . I'll see you
evening . then I
Workplace English 11.21

Answer key I Audio script ·
Unit 19 Welcome back 6 for

7 My
Conversation
8 this
Paul bought Jasmine a present 9 is
because she organized their visit to
10 at
Lowis Engineering and booked them
a hotel.
Speaking
See pages 78-79 for video script.
6
Model conversation
Understanding
Colin Hello I Good to see you again I
2
False . She comes down to meet You Nice to see you again, too,
them in reception. Colin.
2 True Colin How are you?
3 False . Jasmine makes the hotel You Fine thanks, and you?
reservation for them.
Colin Very well. And thank you so
4 True
much for arranging my hotel
5 True room .
You You're welcome!
Practice
3 Colin And here is a small thank you
present for all your hard work.
0 2 c 3 8 4 A
You Oh, that's really kind of you!
4 Colin My pleasure!
1 That's really kind of you.
2 Nice to see you again too, Diane.
3 How are you. Tony?
4 Here's a small present from all of us.
5 Fine, thanks. And how about you?
5
to
2 too
3 are
4 thanks
5 well
~2 ~ Workplace English
I Units 19-20
Unit 20 Plans 5
Suggested answers
Conversation
First of all, on Monday I'm flying to the
John has already met Jim Gibson US to visit our New York office .
before . After I After that, on Tuesday I'm
meeting with the Sales Manager.
And then on Tuesday afternoon I'm
having a tour of the warehouse.
Understanding
Next, on Wednesday I'm having lunch
2 with the Managing Director to discuss
Today the bus iness plan .
11 .00 am- arrive Lo~is- En9ineerin9 Finally, on Friday I'm doing some
1.00 pm- tour factory ~itJ., Diane and sightseeing and getting a flight ba ck to
CJ.,ris- Fox London at 10 pm .
3.00 pm- meet en9ineers-
6.00 pm- dinner ~itJ., Diane and Mr Speaking
Harris-
6
Model conversation
Tomorrow
9.30 am- vis-ittes-tfacility. Meet Jim Manager Ah, there you are. Can you
Gibs-on tell me about my schedule
4.00 pm- taxi from Lo~iS" En9ineerin9 for tomorrow with Ms Sahdi?
to airport You First of all, at 10 o'clock,
7.00 pm- fli9J.,tto Sydney you're picking up Ms Sahdi
at the airport and showing
Practice her the new office.
3 Manager I see. What next?

first 3 next 5 while You Next, at 11.00, you're having
2 after 4 then 6 finally a meeting with Ms Sahdi and
the sales team .
4 Manager Very well. And then?
1 Today I'm planning to listen to my
You And then you 're taking
English CO while driving to work .
Ms Sahdi to lunch at 1.00.
2 First of all, we 're having a meeting .
Manager I see. After that?
3 After that I'm having lunch with
Jasmine. You After that you 're visiting the
4 Then I'm writing a report for factory at 3.00 to see the
my boss. new equipment.
5 Finally, this evening I'm going to Manager Good! Anything else?
a movie . Finally, at 7 o 'clock, you're
You
going to the theatre and then
having dinner.

Unit 21 A change of plan 5

afraid [sorry is a lso possible]
Conversation
2 sorry
Di ane can't come in today because 3 truly
he r da ughter is sick.
4 need
See pages 86-87 for vid eo script. 5 up
6 back
Understanding
2 Speaking
Today 6
11.00 am -a rrive Lowis- E"9i"ee ri"9 Model conversation
1.00 pm - tov r tes-t fac ility Ms Sahdi You need to make some
3.00 pm - meet Jim Gibs-o fl changes to the schedule
6.00 pm - di" "er witt, Mr Ha rri s- for tomorrow? No problem.
Tell me .
Tomorrow You I'm so sorry but Mr King is
9.30 am- vis- itfacto ry witJ., Diaf)e af)d sick, so I'm picking you up at
CJ.,ri s- Fox the airport.
4.00 pm- ta xi fr om Lowis- E"9i"ee rifl 9 Ms Sahd i I see .
to a ir po rt
You And I'm bringing forward the
7.00 pm- ffi9J.,tto Syd"ey
visit to the factory to
77 o'clock.
Practice
Ms Sahdi I see . After that?
3
You I truly apologize but I want to
D 2 A 3 E 4 8 5 C
cancel the lunch in the
restaurant at 7 o'clock and
4 have sandwiches in the
The salesteam want to bring forwa rd office instead.
the telephone conference.
Ms Sahd i That's fine. I don't eat
2 I truly apologize for the problems lunch normally. Any other
with the hotel. changes?
3 I'm afraid there is a change to the
timetable this afternoon.
You I'm moving back the
meeting with the sales team
4 He sent his apologies for the delay.
to 3 o'clock.
5 I'm so sorry we put back the
presentation to tomorrow. Ms Sahdi That's a good idea. And in
the evening?
You I'm taking you to the theatre
and then to dinner
Workplace English
I Units 21-22
Unit 22 How was your visit? Speaking

6
Conversation
Model conversation
Paul didn't see the testing
equipment. Manager And can you tell me about
this week. What did you do
See pages 90-91 for video script. on Monday?
You I checked the sales figures.
Understanding
Manager I see. What about the sales
2 presentation?
B 2 c 3 A
You I went to the sales
presentation on Wednesday
Practice
Manager How was it?
3
You I thought it was excellent.
I didn't speak to Mr Harris yesterday.
He was sick. Manager Very good. And did you visit
2 Jasmine emailed him the report last the customer afterwards?
week. You I visited the customer
3 'How long was the flight?' 'It wasn't on Thursday
that long. About two hours.· That's fine. Was Paul
Manager
4 Did you see Diane this morning? Rogers there?
5 'How long were you in the meeting?'
Mr Rogers didn 't come to
You
' I think it was about three hours.·
the meeting.
Manager That's too bad .
4
How much money did you spend? You Af!d what did you do this
week?
2 I checked the equipment last night.
3 Did you email Paul the presentation
yesterday?
4 Where did they have lunch?
5 What did Chris Fox show you?
5
met
2 did not I didn't go
3 emailed
4 was
5 did, check
6 Were
7 had

Unit 23 What can I do for you? [5] Jasmine Oh, a BMW I think.
Conversation [6] Sally No problem . Shall I
order one for 9
She does two things for him: prints
o'clock?
the draft contract and staples the
papers together. [7] Jasmine Yes. 9 o'clock is fine .
[8] Sally Al l right, a BMW.
See pages 94-95 for vid eo sc ript. Would you like me to
ask them to deliver
Understanding it to the company?
2 [9] Jasmine Good idea. Then she
True can get the keys
2 False. It is on Paul's flash drive. from you.
3 True [1 0] Sally OK. Can I do anything
4 True else for you?
5 True [11] Jasmine No, that's all.
Thanks a lot.
Practice [12] Sally You're welcome!
3
C 2 E 3 B 4 A 5 0
Speaking
4 6
1 Shall we arrange a rental car for you? Model conversation
2 Would Mr Cao like anything else for Manager Can you help me?
his presentation? You What can I do for you?
3 Can I do anything else fo r you, John? Manager I need to fly to London on
4 What can I do for them? Thursday morning .
5 Let Jasmine know if you need You Would you like me to book
someth ing.
you a flight?
6 Which file is it?
Manager Oh, thanks very much . And
I need a hotel for Thursday
5
and Friday.
[ 1] Jasmine Sally, can you help You Shall/ reserve a room at the
me with something? Anchor Hotel?
[2] Sally Sure. What can I do Manager Yeah, that's a nice hotel.
for you?
You Can I do anything else
[3] Jasmine I need to rent a car for you?
for Diane, but I
haven't done it Manager No, that's all at the
before. moment, thanks .
[4] Sally OK. Well. which type You Well, let me know if you
of car does she want? need anything else.
I
:6 Workplace English
Units 23-24
Unit 24 Goodbye S eaking

6
Conversation
Model conversation
There is more traffic on the roads on
Fridays. Visitor 1 Well, we must go.
Goodbye then .
You Goodbye, it was nice
meeting you agatn.
Understanding
Visitor 2 Yes, it was. And thanks for
2 making the hotel
B 2 A 3 c reservation .
You My pleasure. I hope you
Practice enjoyed your visit.
3 Visitor 1 Oh yes, it was great.
C 2 E 3 A 4 B 5 0 I learned a lot.
You I'm glad you found your
4 visit useful.
1 Well, goodbye then, Mrs Chen.
Visitor 2 Definitely. So see you
2 We hope you enjoyed your stay. again soon, I hope.
3 We're glad that your visit was
You Yes, I hope so too. Have a
interesting.
good flight. Goodbye.
4 It was great seeing you both again.
5 So, see you again soon, we hope. Visitor 1 Thanks . Bye.
6 Goodbye and have a good flight Visitor 2 Bye bye.

home I You Bye.
5
See you again soon, I hope .
2 I hope you enjoyed the presentation .
3 Have a good flightl
4 Bye, take carel
5 It was nice meeting you aga1n.

Key phrases for speaking
Dealing with visitors at reception
Good morning I afternoon I evening.

How can I help you ?
Can I have your names, please ?
I'll call Mr I Mrs I Ms ....
Can you complete this form, please?
Could you wear this badge, please?
Please take a seat.
Someone will come down to get you .
Meeting company guests
Excuse me, are you ... ?

I'm ...
This is m y colleague, ....
... asked me to meet you .
Welcome to .. . .
We need to take the lift I stairs to the 2nd floor.
Come this wa y, please.
After you .
Asking about and describing responsibilities
What do you do ?
Is he I she busy? I Are you busy?
Do you travel with him I her?
I' m a team assistant I PA I receptionist.
I work ....
I make sure that ....
I book [hotels I tickets I flights].
I answer the phone.
I reply to emails .
I'm responsible for ... .
I deal with ...
Polite offers and apologies
Can I ta ke your coats?

Would you like to sit down I have a seat ?
Would you like some I a cup of coffee?
Would you like milk and sugar?
What about you .. . ?
Here you are.
I' m sorry you have to wait, but .. . should be here soon .
l' m •afraid that ... is [still] in a meeting.
81Workplace English
Making small talk
How was your flight I trip I journey?

How is the hotel?
Is this your first time here?
How long are you staying in ?
What should we do ... ?
Do you like [the city]?
Would you like to [sit down]?
Introducing other people

I'd like to introduce ... from ...?
Nice to meet you.
Nice to meet you, too.
Please, call me
This is my colleague, .
Pleased to meet you.
Pleased to meet you, too .
I see you've met ... already.
Dealing with incoming phone calls
Please hold .
I'll put you through to
I'm sorry but her line's busy at the moment.
Can you hold?
I'm afraid the line's still engaged [UK]. I She's I He 's still on the line [US].
Can you call back later?
I'm afraid she's not available at the moment.
I'll call back at ... .
[Maybe] speak to you later.
Making phone calls
Th is is ... calling from ....

Could I speak to ... , please?
Can you put me through to .. . , please?
Hello, I'd like to speak to .. . , please.
Can you give me his extension number, please?
I'm calling about.
I just want to check.
Describing problems and asking for information
There's a problem with ....

It"s concerning .. . .
You sent the wrong I a faulty delivery I order.
Something's gone wrong with .. . .

Key phrases for speaking I
Could you collect it I pick it up?
Can you give us a refund?
What's happened to ... ?
Can you tell me when it"ll be delivered?
Taking and leaving a phone message
Can I take a message?

Do you want to leave a message for her?
Could you take a message?
Can I just check that?
Let me repeat that: ...
I'll read that back to you: ...
Making a reservation for a meeting room
I'd like to book a room for a ...

Does the room have a ...?
Could you provide a .. . and .. .?
Can you organize I set up a [coffee break] for ... ?
Please could you reserve I book tables in the hotel restaurant?
Would you mind repeating that back to me?
Don't forget the .. . .
Asking for an appointment
Would it be possible for her to see you then I on [Monday] I at [2 o'clock]?

Do you have time on [Friday]?
Would [Monday] be convenient for you?
Are you I Is she available on [Thursday]?
Could you meet [Diane] at [4.30]?
Does that work for you?
Greeting people you know, giving and receiving a gift
Good to see you again .

Nice to see you again, too!
How are you?
Fine thanks. And you? I How about you?
Very well. thanks.
This is a small present from ..
Thank you very much I That's really kind of you.
Outlining a schedule
First of all, ....

After I After that, ...
An l then
Next .. . .
While .
Finally, ... .
J I Workplace English
Apologizing
I'm afraid there's a problem.

I truly apologize but .. .
She sends her apologies for ..
I'd love to ... but ...
I'm so sorry. I I'm so sorry for [the mix-up /the inconvenience].
Changing arrangements
We need to adjust the schedule I change the plan .

I want to bring forward [UK] I move up [US]
I want to move I put back ....
Asking opinions
How was yo ur visit?

What did you think of .. . ?
Did you like the ... ?
Talking about the past
It was
Did you see ... ?~ Yes, we did . I We saw ....
How much did it cost?~ It cost ... .
I thought it was .... I I didn't see it.
How lo ng did you stay?~ We stayed
I liked it.
Offering help
What can I do for yo u?

Which document I file I folder is it?
Shall I .. . ?
Would yo u like me to ... ?
There I Here yo u are.
Can I do anything else for yo u ?
Let me know if you need anything.
Saying goodbye
Well, goodbye then,

Yes, goodbye. It was ni ce seeing you again .
Thanks very much for ... .
I hope you enjoyed your visit .
Good . I' m glad it was useful.
So, see yo u again soon, I hope .
Bye, bye . Take care.
Bye . Ha ve a good flightl

Key phrases for writing I·
Asking for information
Dear Sir or Madam
I am writing to as k about ....
We wo uld like to ....

Please let me know if ....
I would be grateful if yo u could ... .

Please include .
I look forward to hearing from you.
Yours faithfully
Giving information
Dea r Mr/Mrs /Ms ...
Thank yo u for yo ur email of .... I With referen ce to yo ur request .. . ,

please find attached ....
I am pleased to inform you ....
If yo u would like further information ... , please contact me on ....
Yours sincerely
Asking for help
Dear ...
Can you help me?

Would you mind ...?
Would you be able to ?
Could you arrange ... ? Are you able to . .?
Mar::1 y thanks for your help.
Best wishes
1. Workplace English
Dear Sir or Madam
What I How about +ing ...?
Why don 't I .. . ?
Why don't you ... ?
Have you tried ... ?
If you like, we could ....
Would you like me to ?
Should I .. .?
Let me know if you need anything else.
Kind regards
.I
Key phrases for writing ;
Invitations
Formal
Dear ...
I am writing on behalf of .... We would like to invite you to
It will be an opportunity for you ... .
Please find attached [directions to our office].
We hope you are able to attend and we look forward to meeting you
on ....
Yours sincerely
Informal
Dear ...
... asked me to write to you. On [month I day] we are organizing ... .
Are you free on this date, and would you like to come?
The agenda for th e day and the location details are attached . I hope
to see you on May 3.
Best wishes
I Workplace English
Replying to invitations
Formal
Dear ...
Thank you for your invitation to ... on [month I day]. ... is pleased to
accept your invitation and will attend.
Yours sincerely
Dear ...
With reference to your email of [month I day], unfortunately ... is

unable to attend due to ....
We wish you success for your event.
Best regards
Informal
Hi Jasmine
Thanks for the invitation to the event on [month I day]. I'm afraid I
can't come because .. .. But ... is free and he's looking forward to
seeing you again . I hope ·everything goes well.
Regards

I
How to address an envelope l
The standard way to address an envelope in the UK is:
D
Mr I Mrs I Ms A Brown name of recipient
Lowis Engineering PLC name of recipient's company or organization
Lowis House name of building - where applicable
21 Wardour Street building number and street name
London city or town
W1 OTH postcode
United Kingdom country
The standard way to address an envelope in the US is:
Jonathan Brown name of recipient

D
Lowis Engineering name of recipient's company or organization
10 East 53rd Street building number and street name
New York NY 10022 city, state, zip code
But other countries do it differently. In Japan, for example, the name of the
recipient is put at the bottom of the address. In France, the whole address
should be in CAPITAL LETTERS, except the name of the recipient. Use the
Internet to check how to write different international addresses.
I Workplace English
Email signatures I Out-of-office messages
Email signatures
Some companies have standard email signatures . This is Jasmine's:
Jasmine Goodman • Personal Assistant to Diane Kennedy

Lowis Engineering PLC, 21 Wardour St, London W1 OTH
Tel. no . +44 [0]20 8307 4001 • Fax no. +44 [0]20 8307 4001
Out-of-office messages
I am currently out of the office 11-14 July. I will have no access to

emails during this time. Your email will not be read or forwarded . For
any urgent queries, please contact abc@ xyz.com
Jasmine Goodman • Personal Assistant to Diane Kennedy

Lowis Engineering PLC, 21 Wardour St, London W1 OTH
Tel. no. +44 [0]20 8307 4001 • Fa x no . +44 [0]20 8307 4001
Workplace English
Lowis Engineering
Schedule:
John Carter and Paul Rogers, Australian Power Utilities
Tuesday 15th November

1.30-3.30 Tour of factory
with Chris Fox [Factory Manager] and Diane Kennedy
3.30-5 .00 Discussion of ideas for new equipment
with Diane Kennedy and the team of engineers
6.30 onwards Dinner
with Mr Harris [Managing Director] and Diane Kennedy
Wednesday 16th November

9.30 Pick-up from hotel to go to test facility
with Diane Kennedy and Jasmine Goodman
10.00-3.00 Test facility tour
with Jim Gibson [Test Manager]
4.00 Pick-up from office to airport
7.00 Flight departs to Australia
BI Workplace English
Minutes of the meeting
Date: June 27 , 20 11 .
Time : 3.30-5 .30
Place : Boardroom 3
Meeting objective: Diane Kennedy's visit to APU August 7-11
Present : Lowis Engineering : Dianne Kennedy [OK], Jasmine Goodman [JG],
Australian Power Utilities: John Carter [JC], Paul Rogers [PRJ
Apologies: Lowis Engineering : Jennifer Williams [JW]
Points discussed
1. Trip schedule
OK to meet the APU Managing Director in Perth.
PR to confirm the trip to the APU Head Office in Sydney.
PR to send a schedule for the trip by August 1.
2. Tra vel arrangements

PR to arrangeaccommodation for OK.
JG to be responsible for travel arrangements.
3. AOB
JC to send the marketing plan by July 10 .
OK to send feedback on the marketing plan by July 30.
Did you know?
In minutes we usually use the form Xto do something.
Workplace English I:39
Key wor~:- .- ·--- - I
Companies
Your translation
boss
- -- - - - - - -
branch
----- ---
colle ~
- -·~-- -- - f.---- -- --- --
~partment _
- - - --- ---
division
-----
employee
- --- - --
employer
_h! a_9_quarters - ---------- - -- -
job___ - ---
to manage
Computers
-
Your translation
bug
computer
crash
document
drop-down menu
error
file
keyboard
LAN
Laptop
monitor
mouse
patch
password
printer
printer cartridge
program
pop-up
software
tablet
virus
Wi-Fi
to <delete
to Log off
to Log on
to save
Deliveries
Your translation
address
lorry [UK] I truck [US]
package
parcel
registered post
special deliv_ery
tracking number
truck [US] I lorry [UK]
to delay
to deliver
to order
to post
to send
Departments
Your translation
Accounting
Customer Services
Distribution
Human Resources
Information Technolo~y [IT]
Logistics
Marketing
Payr~ll
Production
Research and ·oevelopm.ent
Sales
Security
Transport
Warehousing

Key words l I
Events and meetings
Your translation
catering
- -
change
conference room
equipment
-
event
facilities ~
flipchart
invitation
meeting room
pa rtici pant
- --
presentation
projector
to arrange
- - -
to attend
to book
to bring forward
to cancel
to invite
to organize
to put I move back
to reserve
:I Workplace English
Industry
--
Your translation
- - -- -
advertising
automotive I car
aviation
- ------- - --
banking
catering
construction
consumer electronics
energy
fashion
food and drink
healthcare
-
insurance I
logistics I
telecommunications I
--
tourism
pharmaceuticals
public relations
I
publishing
retail I
waste disposal I management
I
water I

Key words II
In the office
Your translation
chair
computer
cubicle I work station
desk
fax machine
hole punch [UK] I hole puncher [US]
paper
paper clip
pen
pencil
photocopy [UK] I Xerox [US]
print out
stapler
stationery
telephone
Xerox [US] I photocopy [UK]
to fax
to photocopy [UK] I to Xerox [US]
to print something out
to staple
to Xerox [US] I to photocopy [UK]
\I Workplace English
Office job titles
Your translation
chairman I chairwoman
chief executive officer
I•
chief financial officer
clerk
consultant
engineer
Lawyer
manager
managing director
personal assistant
receptionist
salesman I saleswoman I salesperson
secretary
Projects
Your translation
budget
client
cost
deadline
delivery
goal
plan
---~
phase
project
project manager I member I team
quality
---
resources
schedule
status
r------ -+---- - - -
time

I
Key words i I
Reception
Your translation
appointment
badge
- - - - - ·-
desk
- ---- ----
elevator (US) I lift (UK)
----
entrance
foyer
- - - -- -- -
guest
- - -- ---
lift (UK) I elevator (US)
-
seat
security
- - - -- - ------ --
visitor
Refreshments
Your translation
biscuit (UK) I cookie (US)
-
coffee
cup
glass
juice
milk
mineral water
sandwich
sugar
tea
; I Workplace Engli-sh- -- --
Telephone
Your translation
busy [line)
cell [US) I mobile [UK) phone
engaged [line) [UK)
-- - ---
extension
line
mobile [UK! phone I cell [US)
to call
to call back
to connect someone to someone
to hold [the line)
to put someone through to someone
to ring
Travel
Your translation
- --
flight
-- - -- - I
hire car I car rental
--
journey
- -- ---- -
plane
-- - - ---- --
subway [US) I underground [UK)
--- -- -- - -- --- -
taxi
- - -----
tour
- ----- - ----- - - ------ - ----
traffic
- -
train
---
trip
- --
underground [UK) I subway [US)

Present simple
Positive forms : I work on the reception desk.
She enjoys her job very much.
Our employees Love helping visitors.
Negative forms : I don't [do not] work for Lowis Engineering .

This visitor doesn't [does not] have a security card.
We don't allow pets in the company.
Questions : Does she work for Lowis Engineering?

Where do you come from?
Long answers: Yes. she does work for Lowis Engineering .

No. she doesn't work for Lowis Engineering.
Short answers : Yes, I do .

No, I don't.
Yes, she does.
No, she doesn't.
This tense is used to express facts:
• Jasmine works at Lowis Engineering in London but she Lives in Wimbledon.

• The office is on the corner of Wardour Street and Oxford Street.
• Diane works in London but she comes from Ireland .
and for actions that are regular activities or routines:
• I check my emails every day.

• The postman brings the post before lunch .
It is also used in with timetables and schedules:
• The canteen opens at 12 o'clock .

The company closes at midnight.
It is also used in clauses with if, when, until, as soon as and after:
She'll give you her address when she telephones.

• I'll help yo u after I finish this report.
• We 'l l start the meeting as soon as the boss arrives .
• Let's wait until Paul gets here.
Words that often take the present simple are: often, seldom, usually, never, always,
normally, rarely:
• It often rains a lot in April.
• We never close .
Workplace English
Present continuous
Positive form: I'm [I am] waiting for my taxi .
We're [We are] staying in the Anchor Hotel.
They"re [They are] having a meeting.
Negative form: No, I'm not staying in the country.

She isn't [She is not] waiting for Diane.
Questions: Are you staying at the Anchor Hotel?

Is Mr Jones waiting to see me?
When are they leaving?
Long answers: Yes. I'm staying at the Anchor.

No, I'm not staying in London.
Short answers: Yes, I am .

Yes, she is.
Yes, they are.
No, I'm not.
No, she isn't.
No, they aren't.
This tense is used to describe an action that is happening NOW:
• Would you like an umbrella because it's raining [now]?
Or an action that has started but is not finished:
• I'm waiting to see him .
It is also used for temporary actions or situations:
• She's staying at the Anchor Hotel in London for three nights.
It can also have a future meaning and is used to talk about future activities that
have been arranged or planned:
• I'm staying in the hotel next week too.
Words that often take the present continuous are: now, at the moment, presently.
Watch out- we don't usually use these verbs in the continuous form:
remember, understand, want, like, belong, suppose, need, seem, prefer,

believe, know, think[= believe!. hear, smell, have[= possess]

)ast simple
)ositive form: He arrived yesterday.
I confirmed my meeting last week.
We visited the company last month.
She knew there was a delay.
We ate in the restaurant last night.
~egative form: He didn't [did not] telephone yesterday.

You didn't tell me that I would have to pay.
They didn't enjoy their visit.
I didn't expect to have to wait so long at reception .
luestions: Did Mr Lawson arrive yesterday?

Did you enjoy your visit?
Did the suppliers receive their money?
What did you buy in London?
_ong answers: Yes, he arrived yesterday.

No, he didn't arrive yesterday.
Yes, we spoke to the manager about your problem.
No, we didn't speak to the manager about your problem.
;hort answers : Yes, we did.

No, we didn't.
Yes, I did.
No, I didn't.
"his tense is used for finished actions in the past:
I visited your company last week .
nd for longer situations in the past:
I worked at Siemens for 20 years.
'lords that often take the past simple are: yesterday, an hour ago, Last year, in 2009,
:~st week, a year ago.
Workplace English
Going to future
Positive form: I'm [I am] going to send an email tomorrow.
They're [They are] going to complain about the meeting .
He's [He is] going to book three conference rooms.
We're going to write to the manager.
Negative form: I'm not [I am not] going to telephone tomorrow.

We aren't [We are not] going to eat in the restaurant tonight.
She isn't going to go to Australia.
Questions: Are you going to telephone tomorrow?

Is he going to tell the boss?
Who's going to tell the boss?
Long answers: Yes, I'm going to telephone tomorrow.

No, I'm not going to telephone tomorrow.
Yes, they're going to email the manager.
No, they aren't going to email the manager.
Short answers: Yes, I am.

No, I'm not.
Yes, he is.
No, he isn't.
Yes, they are.
No, they aren't.
This tense is used to say something has been planned or decided and will definitely
happen:
• We're going to move offices ne xt year.

When are you going to get a company car?
• When I get home, I'm going to write a report about the conference.

Present simple
Positive forms: I work on the reception desk.
She enjoys her job very much.
Our employees Love helping visitors.
Negative forms : I don't [do not] work for Lowis Engineering .

This visitor doesn't [does not] have a security card.
We don't allow pets in the company.
Questions: Does she work for Lowis Engineering?

Where do you come from?
Long answers: Yes, she does work for Lowis Engineering .

No, she doesn't work for Lowis Engineering .
Short answers: Yes, I do.

No, I don't.
Yes, she does .
No, she doesn't.
This tense is used to express facts:
• Jasmine works at Lowis Engineering in London but she Lives in Wimbledon.

• The office is on the corner of Wardour Street and Oxford Street.
• Diane works in London but she comes from Ireland.
and for actions that are regular activities or routines:
• I check my emails every day.

• The postman brings the post before lunch.
It is also used in with timetables and schedules:
• The canteen opens at 12 o'clock.

• The company closes at midnight .
It is also used in clauses with if, when, until, as soon as and after:
• She'll give you her address when she telephones .

• I'll help you after I finish this report.
• We'll start the meeting as soon as the boss arrives.
• Let's wait until Paul gets here.
Words,. that often take the present simple are: often, seldom, usually, never, always,
normally, rarely:
• It often rains a lot in April.
• We never close.
1481Workplace English vk.com/englishlibrary

Present continuous
Positive form: I'm [I am] waiting for my taxi.

We're [We are] staying in the Anchor Hotel.
They're [They are] having a meeting .
Negative form: No, I'm not staying in the country.

She isn't [She is not] waiting for Diane.
Questions: Are you staying at the Anchor Hotel?

Is Mr Jones waiting to see me?
When are they Leaving?
Long answers: Yes . I'm staying at the Anchor.

No, I'm not staying in London .
Short answers: Yes, I am.

Yes, she is.
Yes , they are .
No, I'm not.
No, she isn't.
No, they aren't.
This tense is used to describe an action that is happening NOW:
• Would you like an umbrella because it's raining [now)?
Or an action that has started but is not finished:
• I'm waiting to see him.
It is also used for temporary actions or situations:
• She's staying at the Anchor Hotel in London for three nights.
It can also have a future meaning and is used to talk about future activities that
have been arranged or planned:
• I'm staying in the hotel next week too.
Words that often take the present continuous are: now, at the moment, presently.
Watch out- we don't usually use these verbs in the continuous form:
remember, understand, want, like, belong, suppose, need, seem, prefer,

believe, know, think(= believe!. hear, smell, have(= possess]
vk.com/englishlibrary Workplace English 1149

Past simple
Positive form: He arrived yesterday.
I confirmed my meeting last week .
We visited the company last month .
She knew there was a delay.
We ate in the restaurant last night.
Negative form: He didn't [did not] telephone yesterday.

You didn't tell me that I would have to pay.
They didn't enjoy their visit.
I didn't expect to have to wait so long at reception.
Questions: Did Mr Lawson arrive yesterday?
Did you enjoy your visit?
Did the suppliers receive their money?
What did you buy in London?
Long answers: Yes, he arrived yesterday.

No, he didn't arrive yesterday.
Yes, we spoke to the manager about your problem .
No, we didn't speak to the manager about your problem.
Short answers: Yes, we did.

No, we didn't.
Yes, I did .
No, I didn't.
This tense is used for finished actions in the past:
• I visited your company last week .
and for longer situations in the past:
• I worked at Siemens for 20 years.
Words that often take the past simple are: yesterday, an hour ago, last year, in 2009,
last week, a year ago.
150 I Workplace English vk.com/englishlibrary

Going to future
Positive form: I'm [I am] going to send an email tomorrow.
They're [They are] going to complain about the meeting.
He's [He is] going to book three conference rooms.
We're going to write to the manager.
Negative form : I'm not [I am not] going to telephone tomorrow.

We aren't [We are not] going to eat in the restaurant tonight.
She isn't going to go to Australia.
Questions: Are you going to telephone tomorrow?

Is he going to tell the boss?
Who's going to tell the boss?
Long answers: Yes. I'm going to telephone tomorrow.

No, I'm not going to telephone tomorrow.
Yes, they're going to email the manager.
No, they aren't going to email the manager.
Short answers : Yes, I am.

No, I'm not.
Yes, he is .
No, he isn't.
Yes, they are.
No, they aren't.
This tense is used to say something has been planned or decided and will definitely
happen:
• We're going to move offices next year.

• When are you going to get a company car?
• When I get home, I'm going to write a report about the conference.
Simple future- will
Po sitive form : I'll [I will] post it tomorrow.
We'll arrange a meeting .
Sally'll call me as soon as your ta xi is here.
Negative form: I won't [will not] do it tomorrow.

Jasmine won't forget to do it. Paul.
They won't come back .
Questions: Will you do it tomorrow?

Will she order me a ta xi?
When will my taxi come?
Long answers: Yes, I'll do it in a minute .

No, I won't do it today.
Short an swers : Yes, I will.

No, I won 't.
This tense is used for predictions about the future:
• In the year 2020 we'll all work until we are 75 .

• You'll never finish that report before 1.00 .
It is also used to give information about the future (that does not involve intentions
or arrangements):
• In ten minutes we'll test the fire alarm .
It m.ust also be used for conditional use, for example in if-sentences:
• If you do not cancel in time, you'll have to pay a fee.
It is also used to announce a decision in offers, promises and threats, requests and
instructions, and suggestions:
That sounds good . I'll have the steak too.

• I'll tell you as soon as the report is ready.
• I promise I'll inform my boss immediately.
• Do that again and I'll complain your boss.
• Will you fill in this form, please?
152 1Workplace English vk.com/englishlibrary

Present perfect simple
Positive form: I've [I have] worked here for ten years.
She's [She has] done secretarial work for ten years.
The manager has read your letter.
Negative form: I haven't [have not] worked in an office before .

She hasn't [has not] ordered a ta xi.
Questions : Have you worked in London before?

Has my ta xi been ordered?
Where have you put the brochures?
Long answers: Yes, I've worked in London for five years.

No, I haven't [have not] ordered a ta xi.
Short answers : Yes, I have.

No, I haven't.
Yes, it has .
No, it hasn't.
This tense is used to describe a completed action in the past which is still relevant
to the present:
• Can you help me? I've Lost the key to my office. [= I don't have it.]
• We have to cancel our visit because she's broken her leg. [= Her leg is broken.]
• I've read some information about your company. [= I know about the company.]
• We've moved offices since your last visit. [=The offices are different.]
Note that we do not use the present perfect if we say when something
happened , for example, with finished time expressions such as yesterday,
last week, at 10 o'clock this morning, in 2010, last October.
• I'm sure we've met before!

• Have you ever stayed in the Anchor Hotel before?
• My boss has been to a conference here .
• The hotel has been in the Anchor Group for over 25 years .
It is also used to describe events with expressions of 'time elapsing up to now'.

Signal words are just, yet, already.
• Have you sent the report yet?

• She's just finished the email.
We've just received a phone call from Paul Rogers .
• I've already ordered Mrs Wilson 's coffee .

Irregular verbs
Past Past Past

Infinitive simple Past participle Infinitive simple participle
be was been meet met met
become became become pay paid paid
blow blew blown put put put
break broke broken read read read
bring brought brought ring rang rung
build built built rise rose risen
buy bought bought ran run ran
choose chose chosen say said said
come came come see saw seen
cost cost cost sell sold sold
cut cut cut send sent sent
do did done show showed shown
drink drank drunk shut shut shut
drive drove driven sit sat sat
eat ate eaten speak spoke spoken
fall fell fallen spend spent spent
find found found stand stood stood
fly flew flown steal stole stolen
get got got I gotten [US] stick stuck stuck
give gave given swim swam swum
have had had take took taken
hear heard heard teach taught taught
hide hid hidden tell told told
hold held held think thought thought
keep kept kept understand understood understood
know knew known wear wore worn
Lead Led Led win won won
Learn Learned Learned write wrote written
Leave Left Left
Lend Lent Lent
Let Let Let
make made made
mean meant meant
154 1 Workplace English

I
Useful abbreviations
a/c account
am to show the time is between midnight and noon
AGM annual general meeting
AOB any other business
approx approximately
asap as soon as possible
bee blind copied to
cc copied to
CEO chief executive officer
FAO for the attention of
FAQ frequently asked question
Inc incorporated
Ltd limited
N/A not applicable
NB pay particular attention to this
PA personal assistant
p.a. per annum [per year)
pm to show the time is between noon and midnight
PR public relations
PTO please turn over
p.w. per week
qty quantity
R&D research and development
re with reference to
RSVP please reply [French: repondez s'il vous plait)
VAT value added tax
www world wide web
vk.com/englishlibrary Workplace English 1155

How do I say ... ?
Dates
You write You say
Monday 18 August !especially UK] Monday, the eighteenth of August
Monday, August 18 IUS] Monday, August !the] eighteenth
2011 two thousand and eleven OR twenty eleven
2I11I2011IUK] the second of November, two thousand and
eleven OR twenty eleven
111212011!US] November the second, two thousand and
eleven OR twenty eleven
October 3rd IUS] October !the] third
3rd October !UK] the third of October
• In British English you usually write and say dates like this: date I month I year.
• In American English you usually write and say dates like this : month I date I year.
Times
The time is .... You say
09.15 nine fifteen OR quarter past nine OR quarter after nine IUS]
10.00 ten o'clock lin the morning] OR ten am
22.00 !UK] ten o'clock lin the evening] OR ten pm
11.30 eleven thirty OR half past eleven
14.40 fourteen forty !UK] OR two forty in the afternoon OR twenty to
three
16.20 sixteen twenty OR twenty past four lin the afternoon] OR twenty
after four IUS]
16.21 sixteen twenty one OR twenty one minutes past four
15.00 fifteen hundred !hours] OR three o'clock lin the afternoon]
17.45 seventeen forty-five OR quarter to six
• In American English you don 't use the 24-hour clock . For example, 22.00 is
10 pm and 10.00 is 10 am .
Time
1.5 hours ninety minutes OR one and a half hours OR an hour and a half
15 minutes fifteen minutes OR quarter of an hour
30 minutes thirty minutes OR half an hour
45 minutes forty five minutes OR three quarters of an hour

• In British English you use the 24-hour clock [16.45 =si xteen forty five] mainly to
talk about train and flight times. The 24-hour clock is rarely used in American
English.
We don't usually use the 24 - hour clock [16.45 =si xteen forty five] in everyday
language . For example, we do not say The meeting will start at fifteen hundred
hours but we do say The meeting will s tart at three pm I at three o 'clock.
Prices
You write You say
£10.99 ten pounds ninety-nine (pence]
. €140.00 one hundred [and] forty euros
$22.90 twenty-two (dollars] (and] ninety !cents]
£87.00 eighty-seven pounds
Telephone numbers
The telephone number is: You say:
0044171 200 3612 double oh, double four, one seven one, two double
oh, three six one two (UK]
0044171 200 3612 zero zero four four, one seven one, two zero zero,
three six one two (US]
. 020 677 3219 oh two oh six double seven, three two one nine
ex: 5640 extension five six four oh (UK]
ex: 5640 extension five six four zero I oh (US]
• In American English you don't usually say double four or treble four. Just say four
four, or four, four, four.
• You can say oh or zero for the number 0. Zero is used more often in American
English.
Email addresses and websites

. The email address is: You say:
. jasmine.goodman@lowis.com jasmine dot goodman at Lowis dot com
· The website ·address is: You say:
www.lowisengineering.com/aboutus www dot Lowis engineering dot com
forward slash about us

- - - - - - · - · · ···-···--·--·
On the phone- useful phrases
You can use these phrases when you're on the phone. Why don't you photocopy
these 2 pages and keep them near the telephone for easy reference?
D) Asking to speak to someone on the phone
~~ • Could I speak t o - - - - · please?

• Can I speak to , please?
• Could you put me through t o - - - - · please?
• I'm trying to conta ct _ _ __
• I'm trying to get in touch with _ _ __
• I'm trying to get hold of _ _ __
Asking for identification on the phone

• Who 's calling, please?
• Who's speaking?
• Who shall I say is calling ?
• Could I have your name [again]. please ?
• Could you give me your name, please?
• I'm sorry I didn 't quite catch I get your name.
• Would you mind spelling that [your name I first name I surname] for me?
• Could you spell that for me?
Asking for repetition I clarification on the phone

• I'm sorry, I didn 't quite catch I get that. Could you repeat it?
• I'm afraid that was a little [bit] too fast. Would you mind repeating it more slowly
for me?
• I didn't understand the last word of the address . Could you give it to me again ?
• Is that Mr Smith or Mrs?
• I'm sorry, did you say Oxford Road or Oxford Parade?
• I beg your pardon? I Pardon?
• Sorry?
• I'm [very] sorry. I'm not familiar with English I French I Japanese surnames .
Could you spell that for me?
• Could you repeat that a little more slowly, please?
You may photocopy these pages.

J Keep next to your phone for easy reference
Asking the caller to wait
• Hold the line, please.

• Please hold the line.
• Would you [just] hold the line a moment, please?
• [Just] One moment, please . I'm just putting you through to that room I department.
• Could you hold on a moment, please?
• Could you wait a moment, please?
• One moment, please . I'll be with you in a second.
Answering the phone
• Good morning, Lowis Engineering. Simon speaking . How can I help you?
• Good morning, Lowis Engineering. Simon speaking . How may I direct your call?
Offering to help
• I'm sorry, the line 's busy. Can I help?

• I'm sorry, there's no one answering. Can I take a message?
• Would you like to leave a message?
The aviation alphabet
Use the following words to check spelling.
My name's Mr Whyte- that's W for Whisky, H for Hotel, Y for Yankee, T for Tango and
E for Echo.
A for Alpha G for Golf M for Mike S for Sierra Y for Yankee
B for Bravo H for Hotel N for November T for Tango Z for Zulu
C for Charlie I for India 0 for Oscar U for Uniform
D for Delta J for Juliet P for Papa V for Victor
E for Echo K for Kilo Q for Quebec W for Whisky
F for Foxtrot L for Lima R for Romeo X for X-Ray
Note that Z is pronounced zee in American English and zed in British English.
You may photocopy these pages. 1 .~ 1

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vk.

Meeting for the first time

Greeting visitors I Asking somebody's name I Completing a form

, Did you know?

In English we do not use the 24-hour-clock in everyday conversation. If we want to

~ 2 Watch again. Are the sentences true (T) or false (F)?

5 seat Please a have

Lowis Engineering -Visitor Form

Surname I Last name _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ __

First I Given name

Time in _____q_.3_0________ Timeout _________________

6 Complete the visitor form with information about yourself.

Telling the time

Welcoming visitors to a company I Introducing yourself I Taking visitors to a meeting

Did you know?

2 floor We to take need the to lift the 3rd

3 Carter me, Excuse are Mr you

5 Carter me asked Mr meet to you.

D) 5 Jasmine Goodman is meeting another visitor at reception. Complete the

Use Excuse me to start a conversation with someone you do not know or to

' Did you know?

I'm a personal assistant I salesman I I deal with ....

Workplace English 115

5 Complete the sentences with information about your own work.

Looking after visitors I Offering visitors refreshments I Apologizing for a delay

Jasmine Here we are. Can I take your coat?

Jasmine Here you are, Paul.

Did you know?

Another way to say Don't worry when someone apologizes is No problem.

Can I take your coat{s}? How I What about you, ... ?

Would you like milk and s_ugar? be here soon.

Workplace English 119

3 you down like to Would sit

5 Carter here soon should Mr be

6 you sugar like milk Would and

8 are you Here

4 Match the sentences.

5 Complete the sentences with words from the box.

Jasmine So, how was your flight?

Jasmine Mmm ... do you like football? You know, soccer?

Did you know?

Soccer in American English is called football in British English. Football in

D 2 Watch again and answer the questions.

How's I How is the hotel? Would you like to ... ?

4 Write the questions to go with the answers.

Making introductions I Meeting people I Using first or given names

Did you know?

2 is Diane colleague_, This Kennedy my

3 meet to you Nice too

4 Carter see you 've already my manager I John met

5 Ms to meet you, Pleased Goodman

6 Jasmine me call Please

• Diane Nice to meet you , Mr Kline .

• MrKline Nice to meet you too. But please call me Mike.

Jasmine Diane, can I introduce you to Mr Kline?

Mr Kline Thank you .

• Mr Kline No, thanks .

• Diane So how was your flight?

• Diane And would you like some coffee?

From: jasmine .goodman@lowis .com

Time in _____q_.3_0 Timeout _________