Enrollment System for St.

Jude Parish School

Jeremy A. Eugerio
Acel P. Agdeppa Karl A. Baldelomar Blakewyn Borres AdU IT&M Society –
AdU IT&M Society - AdU IT&M Society – AdU IT&M Society - Member
Member Member Member #45 St. Andrew, JPA,
Addas IV Vill. Mambog 4 54F Valencia St., Quezon City Brgy.Tejeros Tunasan
City of Bacoor, Cavite 0922-581-6395 Makati City Muntinlupa City
09064966951 karlthegreat18@yahoo.com blakeshunger@gmail.com 0926-462-6692
computer systems can make the transaction easier and faster.
acel1996.si@gmail.com renise2205@gmail.com
With this, the enrollment transactions will be faster and
OVERVIEW
The propose Enrollment System for St. Jude Parish School is to
planned to provide a better system that will serve as a more accurate. This will help the group administrating the enrollment
reliable tool in registering and enrolling students in the school. and also the enrollees.
The proposed software has an ability to assess the enrollee’s
records, manage and organize schools information of the
student. The user interface provides ease through its organized
interface and functionality.
The proposed system will speed up the process of the manual
1.3.2 Background of the Study
transaction of the cashier and the enrollee, reducing the
possibility of the user to commit a human error, make it easy to Enrollment System is commonly used for registering,
keep track of all records and generate a reliable results ,the assessing, billing and scheduling of students. Saint Jude
users will consume less amount of time through computerized Parish School is an educational institute that was founded
system rather than working manually. in the year 1990. This school has implemented K-12
educational system and because of this, the enrollment
system has been outdated. The enrollment regarding the
Categories and Subject Descriptors additional programs will be handled manually. The main
problem of this research is that the manual process of the
Software Development
school. Due to the advancement of technology, lack of
General Terms computerization is a waste of time and effort. Based on
Computer Software, Enrollment System, Students. Chris joseph, doing a manual process has high chances of
human error. The staffs might record mistaken data or
Keywords duplicate the records.
Human Error - The proponents design the Enrollment System for
thepropensityforcertaincommonmistakesbypeople accurate and reliable student information and also a fast
Computer Software - A set of instructions that directs a scheduling of class that will adhere to the new
computer to perform specific operations educational system that has been implemented onSaint
Jude Parish School. This will help the administrator and
Interface -
staff to register the information of the students accurately,
softwaredesignedtocommunicateinformationbetweenhardwared
evices,betweensoftwareprograms,betweendevicesandprograms,
schedule their classes quickly and create the system
orbetweenadeviceandauser. flexible due to the changing educational system.
Records - An information or details about the student. 1.3 Purpose and Description
With this research we aim to provide a enrollment system
for the school beneficiary. In this study the system will help
1. THE PROBLEM AND ITS manage,record and update data that has been input on it.
BACKGROUND Through this, the system will provide a easy to learn program
that will be more suitable for users. Gathered information about
3 Project Context the enrolled students will be kept in the database.
1.3.1 Introduction 1.4 Objectives of the Study
Enrollment System is a system that is usually used in schools. It
is necessary to have a system like this in schools. With the use
1.3.3 General Objective
of computers, software can make the work easy. The The general objective of the study is to develop a Enrollment
Enrollment is registering and managing the inputted system for the school beneficiary. The technology will help the
information of the enrollee. In the advancement of technology, user to manage the school records. It will auto assign the
schedules and room designation of each enrollee.
 1.3.4 Specific Objectives According to Sandoval, Ace (2009) Enrollment system is a
good step for the school. Enrollment system is useful especially
This is to acheive the general objective that has been stated when the school retrieves the important information from the
above; several specific objectives must be met first: student. In the enrollment system, the school can trace what are
the standings of the students. Lack of enrollment system in a
 To create and design a module that can assess the
school it can lead to chaos and troubles, the students will be
enrollees records.
confuse on what they should do and how they will do to be able
 To create a system that helps manage and organize to enroll. It is extremely useful in the school in the way of
schools information about the student credentials making the processes of enrolling much easy. [1]The proponents’
main objective is to develop an efficient and automated
 To implement auto-generated classroom enrollment system that can lessen the hassle of enrollment in
assignments. the school to the students. All the departments and employees
who will use the enrollment system will benefit from it by
 The system will only be use by the school
increasing their overall productivity.
beneficiary.
Ralph M. Stair (2009) emphasized that the development of
 The system will create a Registrar module for technology through years have enabled us to do more with less
student registration and etc. effort. [2] The Proposed System aims to ease the hard work of
the employee and to make the job done faster.
 The system will create a Cashier module for Billing
of accounts, payment of accounts, and other The project involves a series of studies that covers
important reports all the requirements of creating a computerized enrolment
 The system will create a Administrate module system. The goal of the study is to provide an efficient
computer-based system that will easily update, retrieve, and
 The system will create Grader module maintain student records. (2011)[3]. the proponents will make a
system that the user will have no problem in retrieving a past
1.5 Scope and Limitation record of a student and the user can also update information of
the student.
Our proposed study will organize,categorize and manage
data of the school beneficiary and improve transaction of
school, students and the school employee. The technology can Nowadays innovation was the primarily needs of man, that is,
activate and deactivate user accounts it may necessarily view a innovation in Information Technology that is currently getting
certain data. The system will be flexible to the change of broad and wide, the different application of technology can be
educational system (K-12)The proposed system will exhibit the seen anywhere, everywhere as a means of communication for
following features: business and other matters. With this change, human tend to
look for any gadget of high technology innovation such as
 The system will only be use by the school computer, where it can be used to provide people accurate
beneficiary. information about the things around the environment which
bring comfort and satisfaction. (Bachelor of Science in
 The system will follow school protocol transactions.
Information Technology, 2012)[4]The researchers also aims
 The system has the ability to alter information if to computerize the process of enrollment in St Jude
necessary. Parish School. In the development of the proposed
system, it will reduce the manual paper system of the
 The system will be dynamic and flexible.
school by computerizing the records of the student.
 The payment transaction will be just cash and check. The Lovely Professional University (2011) promotes a
 The system will auto-assign the section of the student culture of paperless University. The day to day
but It can also be alter by the user. administration and most of the University procedures are
carried out online. The University Management System
(UMS), an online portal of University, is one such
Limitation:
innovative step of the University to provide vital
It will be only lan-based system because the school information regarding academics and other University
population is up to High School only. The technology will logistics for assisting the University students, their
not use credit card transactions. parents and the staff.[5]The researchers also aims to
computerize the process of enrollment in St. Jude Parish
2. REVIEW OF RELATED School. In the development of the proposed system, it
will eliminate the manual paper system of the school by
LITERATURE AND STUDY/SYSTEMS computerizing the records of the student.
2.2 Foreign Literature
2.1 Local Literature

According to Elsevier B.V. (2011) The Semantic Web provide a

formal representation and knowledge-driven set of technologies
to enable automation of business processes. Despite the new
trends on business process automation based on semantic
technologies and Web Services, a number of business processes
still require human intervention. [6] Nowadays using a computer 2.3 Local Study
in a job is a must to finish it as fast as possible, The
Computerized Enrollment System will help the St. Jude Parish
School to ease the manual work in their system and catch up in According to Prezi.com (2013) The Online Registration System
the High-End Technology of today’s Generation. of St. Clare College of Caloocan is the remedy for the long
enrollment process of the School which is presented online.
Enrollees will lessen their time and effort to go through the long
The process of enrollment in schools nowadays requires process of the enrollment in the institution by this online
information technology. The objective of Information enrollment reservation. They just check online for the
Technology is to help humanity from doing loads of work over instructions and the students just fill up the needed
time. By having computerized system, the cost during requirements. [11]The difference of this to the proposed system is
enrollment will be cut down and much effort will be reduced. it will be in lan-based only because it will not be suitable to the
(Computerized Enrollment System, 2012) [7]In creating an school to have an online enrollment if the population of the
enrollment system, the researchers must aim to design and school is up to high school.
develop an enrollment system that is capable of storing
Marrero (2009) in his study entitled “Student Information
information of students easily and efficiently. They aim to
develop a system that can be a big help to the enrollment staff System for the University of the Cordilleras” stressed that the c
by lessening human efforts when it comes to enrollment. oncept of Information Systems (IS) emerged in the early 1960s.
More often, when information system is defined, the field Infor
mation Science is always associated, IS is an academic field tha
Swartz (2007) gave emphasis that almost all institutions depend t deals with the generation, collection, organization, storage, ret
on data. Consequently, we are witnessing a profound change in rieval, and dissemination of recorded knowledge.[12]
the way in which institutions perceive, understand, and manage Furthermore, it is a collection of related components designed t
their information. [8]The proponents has o support operations, management, and decision making in an o
now a clear understadning of the value of information, the creat rganization. The proponents include Information System
ion of new information, the retrieval of existing information, th that supports people or users in making intelligent decisions bas
e storage of important information, and the disposal of redunda ed upon the information derived from reliable data.
nt information. Theproponentisaware of the cost of acquiring ba
According to Fajardo et.al (2015) most schools used computers
d, incomplete, or inaccurate information that might encounter in
to help students deal with modern technology. However, as the
the system
population of the students continues to grow, many schools
faced difficulties in handling enrollment transactions. One of
According to Evans Williamson (2013), enrolment is the the solutions available to solve the problem is to transform the
process of entering and verifying data of students to register on manual enrollment into a computerized system. [13]The
a particular school. Different interrelated process build up proponents will assure that the system database can handle the
enrolment procedures called Enrolment System (ES). growing population of the student in the school.
Enrolment system is a good example of a computer generated An Online Enrolment System was proposed to replace the
process. This can lessen the workload and provides accuracy manual enrolment system of Cavite Maritime Institute in order
information needed of the school. [9] As a result it will benefit to advance an organized flow of transaction and an ease of
not only the students but also the administration as a whole. In work concerned on how the manual enrolment performs
creating an enrollment system for St. Jude Parish School, the throughout the institution's operations. The numerous
researchers aims to lessen human effort and error when transactions that the manual system covers, such as updating
enrolling students. They also aim to help increase the efficiency and adding student records, generating the advising and
and productivity of the enrollment procedure with the help of assessment slips, and the like considering the manual operating
the proposed enrollment system. system to be inefficient for the need of the institution. Since the
study involves proper record handling, tracing the constraints
and evaluation of the manual system is essential (Bacala &
According to Bhakti (2015) A Database Management Reaño, 2009). [14]The difference of this to the proposed system
System is a program used to store, delete, update, and is that they cannot search or update a student information
retrieve data in a database. These databases can be through the internet because the system will only be lan-based.
limited to a single desktop computer, or can be stored in
large server machines too, like the IBM Mainframe.[10]In Caipang(2013) stated the purpose of this study was to design a
the process of designing an enrollment system, the computerized enrolment system for a ruralbased higher
researchers will use a database management system in education institution and to find out its acceptability in terms of
creating a database for their proposed system to store construction design and functionality. The computerized
enrolment system was developed using the software Visual
data. They also aim to design a good database so that the Basic, an Object-Oriented Programming visualization tool. The
system can manage data and students record easily and result of the study revealed that the Enrolment System is
efficiently. “VeryAcceptable” as evaluated by the selected faculty members
and staff of the school. In the light of the present findings and
conclusions, the following recommendations are advanced,
namely, that this enrolment system should be introduced to the According to TsegayeTefera (2015), Due to the increasing
school; that it should be adopted by the school to help the staff saturation of the mobile technology, mobile applications have
find records of students more easily and faster and the system gained significant business reputation. Things become easier
should be utilized as a model for future research, especially for after we start to use Mobile or tablet Applications. Android is
technology or computer-related research studies. [15] According one of the operating system on which more than one billion
to this study, computerized enrolment system for a ruralbased devices are running. The objective of this project was to
higher education institution that can give the staffs of the school develop an Android mobile application which allows teachers
convenience in finding records of the students. It shows the and students to use the application anywhere using an Android
importance of online enrollment especially in rural area, phone or tablets. The application allows the teachers to login,
because it helps the staff to find the records of the students add major course information, edit the existing course
easily and faster. One of their objective is to help others in their information, search a student and add a student to a course. On
future studies. the other hand, the applications allow students to login, search
and enroll to a course and also view their current course
histories. In achieving the objective of this project, the
following three major parts were designed and implemented.
Firstly, the design of the graphical user interface was
2.4 Foreign Study implemented. Secondly, a MYSQL database that connects and
communicates with the PHP was designed to store the student,
teacher and course data. Thirdly, the PHP scripts were written
According to www.scribd.com, (2011) enrollment is the process and stored in online server that is used to retrieve data from the
of entering and verifying data of students to register on a database. The project can be extended to a design of an efficient
particular school. Different interrelated processes build up and reliable application that can be used with at VAMK,
enrollment procedures called Enrollment System (ES). ES are University of Applied Sciences. The thesis can be used also as a
used particularly in recording and retrieving student reference to carry out further application developments in the
information. Tracking student information is also one feature of Android mobile university application.[18]In this study, it shows
ES, in which the school can trace the standing of a student. how much the world has transformed from computer system to
Verifying payment was also added to update or browse student a mobile application system, mobile enrollment allows teachers
billings.[16]The similarity of this to our proposed system is the and students to use the application anywhere using an android
user can also update the information of the student but the only phone or tablets. And the proposed system will not be available
one can do that is a user with authority to edit a student to smartphones or tablets.
information.
In study of Damian Creamer (2013), education continues
Richard (2004) emphasized that information about students is v to be a growing industry that fosters innovation and
ital, but time-consuming to manage and it is essential that the competition among service providers. In this competitive
most effective tools be used to aid both staff and students go ab world of online education, implementing a quality e-
out their work and studies. The Cambridge Student Information learning program typically presents a number of unique
System (CAMSIS) replaced various student records system use challenges and risks; both logistically and financially.
d by the colleges, departments and universities. CAMSIS provi Any education or training service provider (e.g. a school,
des comprehensive and accurate information about student bod
university or industry association) must analyze and
y and also improves data quality, reduce the administrative burd
en dramatically and provides better services to both academic st
balance curriculum standards and compliancy
aff and students. [17]The difference of this to proposed requirements, information technology resources and the
enrollment system is that the coverage of level is for kinder up administrative and human resources necessary to
to high school but almost the same features to the said system. effectively develop, deploy, operate and maintain a viable
online educational offering. Furthermore, in this
increasingly busy world, students need to access
information to better manage the demands on their time.
For instance, with more students living in non-traditional
family settings (e.g., single-parent, armed service, work
abroad, farming, and other scenarios), accessing a fully-
online curriculum provides students the flexibility to
access their classes anytime; from anywhere they have
access to the Internet without sacrificing the quality of
their education.[19]The researchers aim to develop an
enrollment system that can make use of the information
technology center. With the use of the enrollment system
in their process enrollment, it can help them manage
records of students with less effort.

A computer security risk is any event or action that could

cause loss of or damage to computer hardware, software,
data, information, or processing capability. Some good database design in order for the information to be
breaches to computer security are accidental, others are fully and completely secured.
planned intrusions. (Data Security, 2011). [20]The
researchers must create and design a secured database.
The enrollment system should have a secure database and