Technical English 1 (Investigative Report Writing and Presentation)

CDI 5
MODULE 1
(Midterm- Third Week)
Maam CJ Chris Ramtom   

Learning Objectives:
At the end of this chapter, the student should be able to:
 Know the patrol guidelines and procedures in making a police blotter.

Republic of the Philippines

Department of the Interior and Local Government
NATIONAL POLICE COMMISSION
NATIONAL CAPITAL REGIONAL POLICE OFFICE
Camp Gen. Ricardo G. Papa St., Bicutan,
Taguig, Metro Manila

19 October 1995

STANDARD OPERATING PROCEDURE

NUMBER : 02

PATROL PROCEDURES

l. REFERENCES;
a. Police 2000 (COPS):
b. NCRC New cops on the Block (NCOBs):
c. Integrated Area/ Community Public Safety Plan; and
d. NCRC SOP in the Conduct of Strong Points/ Dragnet Operations.

2. PURPOSE:
This prescribes the basic procedures to be observed by the District/ Station Mobile patrol elements and
new Cops on the Block (NCOBs) patrol units in the conduct of visibility patrol.

3. OBJECTIVES:
a. To establish an effective patrol system at the Station/ Block level in order to reduce criminal
opportunity and crime victims.
b. To identify the roles and responsibilities of patrol members.
c. To instill among the personnel of the New Cops on the Block (NCOBs) the importance of patrol in
crime prevention and apprehension.
d. To develop the trust and confidence of the community in the police and enhance its support in crime
prevention.

4. CONCEPT OF OPERATIONS:
The AOR of the New Cops on the Block (NCOBs) shall be sectorized into patrol beats to pinpoint area
responsibility and avoid duplication of efforts. The patrol beat shall be determined by the Block commander in
consultation with the Chief of Police (COP) depending on the appreciation of the existing problems and
situation obtaining in the area. The composition and frequency of the patrol shall likewise be dependent on the
aforesaid factors. The District/ Station Mobile Patrol Unit shall complement the NCOBs with mobile patrol cars
and elements as necessary.
 a. Roles and responsibility:
Patrolling, both foot and mobile shall involve the following activities:
l) Patrolling assigned beats, observing and checking suspicious people, structures/ buildings, compounds and
vehicles;
2) Responding to calls, entertaining complaints, initiating the investigation and protection of the scene and
minimizing the after effects of accident, fires and other catastrophes;
3) Inquiring at public gatherings, preventing disorders and dispersing unlawful assemblies;
4) Preventing crimes and arresting wrongdoers sighted, assuring the public that peace is preserved;
5) Inspecting and/or conducting surveillance in various places of business establishments and other installation
and the removal of hazards of public safety;
6) Assisting traffic personnel of responsible agencies/ unit in facilitating the flow of traffic at busy intersections/
roads within AOR;
7) Conducting home visitations, ugnayans/dialogue and organizing CVOs during weekends; and
8) Reporting occurrences and conditions which relate to crime, public peace and order and public safety.

b. Uniform:
1) GOA
2) Low Cut Black Shoes
3) Pershing Cap
4) Black Belt with Holster
5) Name Plate
6) Authorized Raincoats on case of inclement weather

c. Equipment:
1) Side Arm

2) Pro-baton

3) Handheld radio for Foot Patrol

4) Based Radio for Mobile Patrol

5) Marked vehicle for Mobile Patrol with yellow rope for establishing police line
6) Flashlight for Night Patrol
7) Observation notebook/ ballpen
8) Handcuffs
9) Whistle
5. PATROL GUIDELINES
a. Make a patrol plan. In any operation, careful planning is a must in order to unnecessary waste of
time, effort and resources;
l) Area Coverage
2) Organizational Detail of Personnel
3) Duration
4) Stand-by points
b. Designate District and Station Patrol Supervisors.
 c. Inspect the members of the patrol on the completeness of the uniforms and availability and
operational condition of personnel and equipment.
d. Conduct briefing prior to dispatch on the priority of activities to be undertake during the patrol as
situation demands and to remind them on the strict of the PNP Rules of Engagements before the
dispatch. Debriefing shall likewise conducted after the patrol. This helps the Commander address
immediate problem in his area.
e. Render hourly report of location and situation thru radio/ telephone to Block/station Hqs TOC.
f. Render after patrol report duly signed by detailed personnel .NCOB Commanders shall collate
same and submit significant details to the Station patrol supervisor, who in turn shall submit the
more significant items in the NCOB reports to the District patrol Supervisor.
g. Strictly observe "Buddy System" during the patrol operations.

6. PATROL PROCEDURES
a. Observe precautionary measures and personal safety while on patrol.
b. Drivers of mobile Cars on patrol must practice defensive driving and must follow traffic rules and
regulations.
c. Select routes which provided best visibility.
d. Be observant of people, places, situations or conditions and develop a suspicious attitude even if
they appear to be slightly out of the ordinary.
e. Use tack and persuasiveness when conducting spot inquiry or questioning individuals for
information. Disguise questioning as a simple conversation as if may be taken negatively if in the
form of interrogation.
f. When inquiring a suspicious person or any individual for identification, never handle the wallet or
bag in which the cards/ documents are located. Let the individual remove and hand them to you.
g. Be familiar as much as possible with known criminals/ex-convicts residing in or frequenting the
patrol beat. Some of them may turn to a life of crime after they have been arrested and punished.
h. Be on the alert for loiterers. They may be law-abiding citizen with enough time to spend or they
may be homosexuals/ sex offenders waiting for their victims, drug dealers, smugglers, vagrants,
look-outs and criminals casing the scene of a planned handled.
i. Keep under close observation actions of juveniles, trouble makers/ agitators and mentally ill/
retarded persons. They pose a potential danger to others if not properly handled.

j. Observe night patrol. The practice Check for of "shaking sings of intrusion. doors" of unguarded
business establishments during
k. When checking suspicious persons, places, buildings/ establishments and vehicles especially during
nighttime, be prepared to use your service firearm. Flashlight should be held well away from the body to
avoid making yourself as a target.

l. Be familiar with all personnel who are likely targets for robbery or may be utilized as temporary
refuge by criminals.

m. Keep watch of unoccupied homes. They are likely targets for robbery or may be utilized as
temporary refuge by criminals.
 n. Patrol members should avoid loitering in theaters, restaurants or public places. Active and aggressive
patrolling is a great deterrence to crime, where the patrol may appear at any time and at any place, when least
expected.

o. Develop contacts by getting to know as many people as possible who can give factual information
about crime condition in the patrol beat.

p. Patrol members must be always on the look-out for indications of vices and other illegal activities in
the beat. The mere fact that hey have expressed themselves in front of an impartial third party may help them
develop a solution to their problem. Immediate response though necessary for these kind of call.

q. Patrol members must keep themselves well informed of all conditions, events and particular places in
his beat. This would enable them to provided information and direction to people asking for assistance.

RESPONDING TO CALLS FOR POLICE ASSISTANCE:

a. Get and note down in your patrol logbook all available data as to the nature of the calls, date, time and
name of the caller. It may be routinary, urgent or emergency in nature.

b. In all cases, the driver of the mobile patrol should avoid reckless driving.

c. The manner of approach will be dependent on the nature of the call whether with haste or with secrecy
and with or without flashing lights and sirens.

d. Consider the pertinent factors as time of the day, conditions of the traffic, the possibility of greater
damage and the neighborhood characteristics.

e. Stop the car some distance away from the scene.

f. Approach the scene on foot in complete silence exercising extreme caution.

g. Immediately attend to the injured unless the patrol members and others are in immediate danger.

h. Make every effort to arrest criminals. Except for aiding the injured' this has the first priority.

i. Determine the type of crime committed, identify and question briefly the victim/ complainant and
possible witnesses at the scene.

j. When the suspects or criminals have fled the scene before your arrival' immediately relay same to the
Station TOC. The composition, armament and appearance Of Dragnetof th SUSpects to include the
mode and direction of suspects, for the activation operations.

k. Do not attempt to arbitrate and resolve conflicts/ differences between neighbors landlords/ tenant,
husband and wives. However, you should allow both sides to tell their stories.

l. When responding to street fight/ brawls, the patrol member should call for additional assistance before
intervening. A show of force is always necessary. If there are no injuries and not enough corroborative
statements obtained to identify who started th fight, just dispersed the crowd and make complete notes
on your notebook

m. Never treat call or complaints of loud noises caused by barking dogs, drunks appliances and parties as
not important or a nuisance These be viewed as another form of public service. They only need
courteous and tactful intervention and not enforcement actions.
 n. When responding to call for police assistance due to planted explosives or found explosives, do not
touch/alter or lift the object. Instead contact TOC and request for EODT. On lookers must be driven
away.

o. When responding to call s for owners of beerhouses, bars or inns or any other similar establishments
during night time, the request from the owner to put on the light first before entering such
establishments. This will prevent surprise move of the subject of the call when they are armed.

8. PROTECTING AND PRESERVING THE CRIME SCENE.

a. Arrive as soon as possible, establish a police lines and excludes unauthorized persons from the
scene.
b. Avoid touching or stepping on anything that may represent evidence.
c. Look and protect adjacent area to the scene where firearms, footprints, drop articles and
bloodstains could often be found.
d. Look for the presence of bloodstains and other body fluid. They are easily ignored and
obliterated.
e. Turn overall initial informationand evidences gathered to the responding investigation
unit/elements.

9. COORDINATING INTRUCTI0NS:
a. Patrol members shall strictly adhere to the provision of PNP Rules of Engagement in dealing with
any contingency situation.
b. Patrol members shall strictly observe Rules 113 and 126 of the New Rules on Criminal
procedures of 1985 as amended, in effecting arrest, search and seizure.
c. Dealings with civilian shall be undertaken with outmost care and courtesy.
d. Lateral coordination between patrol units and consultation with key personalities in the beat are
highly encouraged
e. Willful violation of any of the above provisions of the SOP shall be dealt with accordingly
pursuant to the Disciplinary provisions of RA 6975.

10. EFFECTIVITY
This SOP shall take effect upon publication. For widest dissemination and strict compliance.

LEANDRO R. MENDOZA
Police Chief Superintendent
Regional Director

Distribution:
All NCRC Units
All Directorial Staff
Copy Furnished:
DRDA
DRDO
DCDC

THE POLICE BLOTTER

Circular Number 5 issued by the General Headquarters, Philippine National Police, dated December 10, 1992, is the
rule "PRESCRIBING UNIFORM POLICE BLOTTER FOR THE PHILIPPINE NATIONAI POLICE ’. This rule shall be
followed by the different police offices and units throughout the country in making an entry of events and incidents on the
police blotter.

References
a. RA 6975 Establishing the Philippine National Police Rules and Regulations Governing the Philippine
National Police

Purpose

The purpose of the circular is to prescribe a uniform police blotter for the Philippine National Police and to define
the rules and procedures for making entries.

Definition
A Police Blotter is a record of daily events occurring within the territories and jurisdictions of a given police
unit or command. it contains material details concerning the event for legal, and statistical purposes

Form and Size

The Police Blotter shall be a record book with hard cover and shall be 12 inches by 16 inches in size. The front
cover of the blotter shall contain the name or designation of the police force and particular police district or station,
together with the designation of the specific police unit or sub-station, the volume or book number, the series number and
the period covered.

What are the contents of entry?

The entry in the police blotter should answer the following questions:

a. Who

b. What

c. Why

d. Where
e. When

f. How
g. Disposition of the case

HOW ARE YOU GOING TO ANSWER THE 5W'S AND IH? In answering the 5W's and IH and the
case disposition all details about the event, including:
 a. The name of the suspect;
b. The name/ s of the victim;
c. The eyewitnesses, if any;
d. The nature of the action or offense;
e. The possible motive;
f. The place;
g. The date and the time of occurrence
h. The significant circumstances that aggravate or mitigate the event or the crime should be entered along
with ;
i. The identity of the officer;
j. To whom the case was assigned
k. Officer-on-the case;
l. The status of the case.
m. The following are the incidents or transactions that are to be entered in the police blotter:
1. Violation of laws and ordinances reported and recorded;
2. All calls in which any member of the PNP is dispatched or takes official action;
3. All fire alarms, report and information received by the stations;
4. Movements of prisoners with corresponding notations on the authority for such movements;
5. Cases of missing and found persons, animals and property;
6. Vehicular and other types of accidents which require police action;
7. All personal injuries, bodies found, and suicides;
8. Damage to property;
9. All cases in which a police member is involved;
10. All arrests and returns made; and
11. Miscellaneous cases, general and special orders, violations of rules and regulations,
12. Any other reportable incident that the substation, station commander, or higher authority desires to be
recorded.

PROCEDURES FOR MAKING ENTRIES IN POLICE BLOTTER

1. All entries in the police blotter shall be handwritten in a clear' concise and simple manner but must
answer as far as practicable, the 5W's and 1 H.

2. Only facts are entered in the blotter.

3. No erasures shall be made on the entries. Corrections are made by drawing a h0riZOntal line over such
words or phrases and the actual entry initiated by the police Officer making the correction.

4. A ball pen or pen with blue, black or blue-black ink is used for making the entries.

5. Misrepresentations in the blotter or any attempt to suppress any information is punishable criminally and
administratively.

6. All entries must be legibly written in longhand and consecutively numbered.

7. Every page of the blotter shall be consecutively or chronologically filled in. No line or space shall be left
blank between any two entries.

8. Any development of the case to be reflected in the blotter should be a new entry at the time and day it
was reported. A reference to the previous entry number of the case however should be made.
 9. During every shift, the Duty Sergeant, under the supervision of the Duty Officer or Complaint Desk
officer, shall make the actual entries on the blotter and at the end of their tour of duty, both the Duty
Sergeant and Duty Complaint Desk Officer shall sign the blotter.

WHOSE UNITS ARE REQUIRED TO MAINTAIN POLICE BLOTTERS?

a. Every Police Station or sub-station shall maintain a Police Blotter.

b. All PNP operating units or divisions in the Metropolitan Police district, in addition to the stations and
sub-stations shall likewise maintain a separate blotter.

WHO WILL BE RESPONSIBLE IN SUPPLYING THE POLICE BLOTTERS?

1. General Headquarters, Philippine National Police shall supply Police Blotters to each PNP unit, station
or sub-station who shall reflect the same on their property books as accountable items.

2. The PNP unit commanders shall be responsible for the proper maintenance, use, safekeeping and
accounting of the police blotters.

3. Pending procurement and issuance of police blotters by GHQ PNP, police forces shall continue to use
the present blotter, provided, the forms and rules shall be followed.

WHAT ARE RECORDS?

According to Dr. Andres Agsalda, Records, consist of the following items: handwritten, typewritten,
contracts or otherwise permits, reproduced agreements, matter, documents; including books all police reports,
tements forms, of account police ts, fi blotters,nanc i a minutes of the meeting, maps, logbooks, drawing,
tracing, reproductible, prints, publications, catalogtles, mailing list, speeches, press clippings, periodicals, press
releases, statistical tables, transcripts, and watch control tapes, arrest book, juvenile records, traffic records,
complaint reports, identification records, statements, confession, and other evidences; All kinds of photos and
films, bail and bond records, property records releases, and all types of communication logs. It also includes as
records are paper and magnetic tapes, disc records, punch card and microfilm and etc.
Records are all papers, books, book maps, (photographs or other documentary materials regardless of
physical form or characteristics, made or received by a law enforcement agency in pursuance of its legal
obligations

WHAT IS RECORDS MANAGEMENT?

Function of administrative management business operations and education-concerned with the creation,
protection, retention, retrieval, preservation, of records and records information required for the continuance of
government, business and industry operations at cost consistence with services involved.

Prepared by:
Ma’am Christie Joy Ramos Tormis-Buante, RC