Sap Fico Notes By: Principal Consultant

SAP FICO
SAP FICO
Notes By
Principal Consultant
Chp Topics PgNo.

01 Introduction to ERP 03
02 Introduction to SAP 04
03 Financial Accounting Configuration 20
04 Accounts Payable 89
05 Accounts Receivable 172
06 Dunning Procedure 186
07 Taxation 190
08 Asset Accounting 196
09 MM – FI Integration 221
10 SD – FI Integration 245
11 Year End Activities 261
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GL
AM AR
FI
CON AP
Spl GL
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Class: 1
ERP: ERP Stands for Enterprise Resource Planning. Moto of ERP System is Planning of
Resources in the Organization in an effective manner in order to get more Profitability.
Planning in organization we do below Planning Activities.
➢ Productivity (Relates to Men and Machines)
➢ Effectiveness (related to Methods Employed)
➢ Efficiency (relates to men, Methods and Machines)
Enterprise: It is a big organization with huge resources.
Resources: An Enterprise has the following resources.

➢ Money (Finance Dept) – Oracle, Tally, JdEdwards, ..... etc
➢ Men (Human Resource Dept) – Peoplesoft - HR
➢ Materials (Purchase & Stores dept) – Baan
➢ Machines (Production Dept) – Production software
➢ Marketing (Sales and Distribution)
➢ Methods (Pervade all the other resources)
➢ Management
Benefits of ERP Systems:

➢ Eliminates the duplication
➢ Redundancy in data
➢ More ROI on Information Technology implementation
➢ Delivers Quality information designed for the enterprise
➢ Faster
➢ Satisfying partners or Customers etc…
Characteristics of ERP System:

➢ Single Uniform System across the enterprise
➢ More integrated system
➢ Usage of multiple Languages and Currencies
➢ Client server architecture etc…
List of ERP Systems:

➢ SAP
➢ ORACLE : FINANCIALS
➢ PEOPLE SOFT
➢ RAMCO MARSHAL
➢ JD EDWARDS
➢ BAAN
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➢ CYBER etc…
More than 90% of the ERP Market spread over by SAP. The reasons are
Development Quality Server Production / Live

Server Testing and Training Server
Day to Day
Customization or Configuration UAT transactions
Before developing of SAP the engineers observes the nature of all industries across the
world and develop SAP in order to meet all enterprise requirements.
SAP
SAP stands for Systems Applications and Products in data processing and founded by Five
Ex: IBM engineers in the year of 1972.
The current version of SAP is ECC6.0 EHP 8
EHP= Enhancement Package ECC= Enterprise Central Component
Modules of SAP:
➢ FICO (FINANCE AND CONTROLLING)
➢ MM (MATERIAL MANAGEMENT)
➢ SD (SALES AND DISTRIBUTION)
➢ HR (HUMAN RESOURCES)
➢ PP (PRODUCTION PLANNING)
➢ Basis
➢ CRM
➢ ABAP - Programming
➢ QM (QUALITY MANAGEMENT)
➢ PM (PLANT MAINTENANCE)
➢ PS (PROJECT SYSTEMS) Etc…
SAP Landscape:
The System Landscape represents the SAP System deployment at implementation.
SAP System landscape consists of below 3 systems.
UAT – stands for User Acceptance Test
Development System: This system is used for configuration according to the business
requirements. All the configurations will be stored in the respective server tables and saved under
Transport request.
QAS: the changes done in the development server we will be copy to quality server for testing and
training activities. The changes will be more through transport request.
Production server: this is the end server which is used for posting of day to day Business
transactions by the users.
Transport Request: It is the Media used to move the changes from development server to quality
and production servers. While saving the changes in development server system will save the data
in the respective tables and stores the information with TR Number. While moving the TR the table
contents of development server will get copy to respective destination servers.
Types of Data in SAP:

In SAP we will use following types of data.
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1. Configuration or customization data

2. Master data
3. Transactional data
Configuration data: the configuration must be done only in development server to meet the
business requirement. System will generate Transport Request while saving the configuration data.
Ex: Interest calculations settings, Enterprise structure, depreciation terms, AP, AR, Asset
management settings etc…
Master data: all transactional data get posted into SAP with reference to Master data.
Note: There will be no TR generated for master data and transactional data. This data must be
maintained by the business users in the respective servers.
Ex: GL A/C’s, Vendor Masters, customer masters, asset masters, cost centre, production order.
Transactional Data: The Day to Day business transactions are called as Transactional data
Ex: Sales posting, Asset Purchases, Depreciation calculations etc…
Login to SAP System

First Row of the screen is called Menu Bar Menu Edit, Favorites, Extras
Second Row is called Standard Tool Bar
Third Row is called Title Bar
Fourth Row is called Tool Bar
Fifth and Last row is called Status Bar
In your desktop Double click on SAP GUI or SAP Log on place the curser on ECC6 item click on
“LOG ON” button
Client: 800 User: sapuser
Password: sapuser
Note:
• Password is case sensitive
• Password can be alpha numeric
• Continuous Login trials 3 times with wrong User ID & password will cause locking of client
for further process.
Option 1: Continue with this log on end other logins in the system.
Option 2: Continue with this log on without ending of any other logins
Option 3: Terminate this login.
The transactions in SAP can be executed in 2 ways.
1. Through path (step by step approach)
2. Through T-Code (Short Cut) (T-Code = Transaction Code)
Each and every transaction in SAP is associates with T-Code.
T-Codes can be directly used by using “Transaction Code Bar”
SAP EASY ACCESS Screen which is called Gate of SAP SEA
To open new session or screens or working with multiple screens.
Option1: Select create a new session button in the standard tool bar. So that a new session will be
open with the screen SAP Easy Access.
Option2: If you are aware of transaction code you can type the transaction code in the Transaction
code bar with a Prefix of ‘/O’ or ‘/N’ to the T-Code.
/O: Creates new session without ending the existing session.
Use “alt + tab” to parallel work with multiple screens.
/N: Closes the existing screen and opens the new screen with the given transaction code.
The Transactions in SAP can be handled as below.

The screens in SAP are divided as
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1. SAP Easy Access

2. SPRO = Semi Programming Run Way Operation Or SAP Reference Object
➢ Easy access screen will be used by the business users for creation of Master data posting
of transactional data, execution of reports. Etc…
➢ SPRO: all the implementation guide activities will be performed under SPRO Screen by the
Consultants. The business users don’t have access to SPRO Screen
Login into SPRO Screen (or) IMG Screen

Path: SAP Easy Access Screen → SAP Menu → Tools → Customizing → IMG → Execute Project
(SPRO) press enter here
Types of Projects:
1. Implementation
2. Support
3. Rollout
4. Upgrade
5. Enhancement
Implementation
Implementations are 2 types.
1. Big-Bang implementation
2. Phase-Wise implementation
Big-Bang Implementation: Implementing of SAP at a stretch for all the business units of the
clients (irrespective of countries, industry type, segments) is called as Big-Bang Implementation.
Very few companies will go with such type of implementations because
a. High Risk
b. More Investment
c. High Monitory requires
d. Less quality etc…
Phase-Wise Implementation: implementation of SAP for business entity at country level, segment
level one after one is called as Phase-Wise implementation.
Methodologies following for Implementation:

1. ASAP Methodology
2. Solution Manager
Client Over View: Ashraf Group of Companies
Ashraf Group has business operations in the following sectors.

a. Ashraf Engineering
b. Ashraf Holdings LTD
The reasons for opting ERP and SAP by APPLE Group:

1. Beverages have two manufacturing plants & ‘n’ of Branches and depots across India and in
other counties. All the inventory at warehouse located at Mumbai. The inventory
transactions at branch offices will send regularly to the warehouse through mail system to
the warehouse.
2. APPLE Group find challenging for consolidating the financial results, inventory mgt and
providing MIS (management information system) reports on requirement. Hence decided to
implement ERP for their business operations.
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The implementation of SAP project was given to IBM by APPLE Group for their Line of
Business (LOB) (Phase-Wise Implementation)
Always implementation project majorly handled or done at on site or client place.
IBM will identify project managers, delivery managers, team leaders and respective
consultants for this project.
Implementation Process
➢ Company Profile
Note: During the implementation phase Business has to identify core team members and Super
users who will provide information to the consultants on their business process.
Ex: GM, BP, CFO, CEO etc...
ASAP Methodology:
Accelerated SAP (ASAP) is SAP’s standard implementation methodology.
It contains the road map, a step by step guide that incorporates experiences from many years for
implementing of SAP R/3.
Phases of ASAP Methodologies:

1. Project preparation
2. Business blue print
3. Realization
4. Final preparation
5. Go-Live and Support
Phase 01. Project Preparation:

The primary focus of phase1 is getting the project started, identifying team members and
developing a high level plan.
The main deliverables are:

➢ Project charter (Mission, Business drivers)
➢ Project procedure and standards
➢ Detailed project plan
➢ Technical requirements planning (order pc’s)
➢ Project kickoff
➢ Project team training plan (Level 1 & 2)
➢ Project room set up
➢ Project team structure and roles
➢ Signoff of project preparation phase
Phase 02: Business Blue Print:

To understand the business goals of the company and to determine the business requirements
needed to support those goals.
The main activities are:

➢ Understand current business process
➢ Create To-be business Blue Print
➢ Define organizational structure (Company, Plant etc...)
➢ Prepare conversion and interface requirement
➢ Enterprise and base line scope documents
➢ Business blue print approval
➢ Training level2
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➢ Installed R/3 System
Understand Current Business Process:

(BRD Documents, Q&A Data base, the regular meeting with the core team members etc...)
Create To-be Business Blue Print:

Based on the understanding of the business process we consultants has to prepare business blue
print documents.
Preparation of To-be document (Business Blue Print) this document consists of how the business
want tracking of their business transactions in SAP. Our understanding of their enterprise structure,
modules. They want to implement and their business process.
Define Organizational structure of client:

Understanding and deifying organisation is very important by the consultant. The organization
structure depends on ‘n’ no. of parameters considering all we must define organization structure.
Preparation of End-user training manuals
Understanding of interface requirements
Interface:
The connection between SAP system to other third party systems is called as interface.
Preparation of Base line Scope document
Trainings to the End users or Super users
Phase 3: Realization:
The purpose of this phase is to implement all the business process requirements based on the
business blue print. The customization in the development system will be done in step by step in
two work packages.
1. Base configuration
2. Final configuration

✓ Implement business process based on the blue print document
✓ Configuration of the settings and its documentations
✓ Testing
✓ Define Authorizations in the R/3 Systems
✓ Preparation of User Manuals
Phase 4: Final Preparation:

1. Cut-over activities
Uploading of transactional data and master data from legacy system to SAP System.
2. Resolve all crucial open issues (GAPS)
Phase 5: Go-Live and Support:

All the transports will be moved from development system to production. Business will use SAP
system for their regular transactions and stop legacy systems.
Business Blue-Print Phase for APPLE Group:

The scope of modules APPLE Group wants to implement below modules
1. FICO
2. MM
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3. SD
4. PP
5. BASIS
6. ABAP
7. HR
8. QM
9. PM
FI Organization Structure
Company
Company code1, company code2………… company code n
Business Area1, Business Area2…………. Business Area n
Create Apple Group Organizational Structure
FICO Scope:
Below sub modules want to be implement for FICO.
1. General Ledger
2. Accounts Payables
3. Accounts Receivables
4. Asset Accounting
5. Banking
6. Reporting system
7. Taxation
a. Excise
b. VAT
c. CST
d. TDS
The Reporting Requirement

APPLE Group want to generate their financial statements at manufacturing ltd. With currency INR
and according to the accounting standards of IAS to meet external reporting.
The internal reporting will be at plant level for management information.
Ashraf Group is following the reporting year as April to March.
Ashraf Group wants the below transactions to be posted in respect to the G/L Accounting.
1. Journal entries 11. Financial statements maintenance
2. Parked documents 12. Finalization of Accounts
3. Recurring entries 13. Carry forward balances to next years
4. Document reversals
5. Foreign currency transactions posting
6. Accrual / Deferral postal
7. Interest calculations
8. Analysis of GL Accounts
9. Month end closing operations
10. Bank reconciliation
GL Configuration Steps
Configuration of organization structure
1. Define company
2. Define Credit Control Area
3. Define Company Code
4. Define Business Area
5. Define Functional Area
6. Maintain Consolidated Business Area
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7. Maintain FM Area
8. Define Segment
9. Define Profit Center
Configuration of organization Structure

Company is a organizational unit in account. That represents a business organization according to
the requirements of commercial law in a particular country. In SAP all consolidation functions in
Financial Accounting are based on companies. A company can consists of one or more company
codes.
Path: Sap Easy Access Menu → Sap Menu→Tools→ Customizing → Img→ Spro-Execute
Project→ Sap Reference Img Press Enter.
To view T-Code for IMG Activities

Additional Information→Display Key→Img Activity
A new column with Transaction codes will be displayed next to the IMG Activity. The last 4 digits is
called as T-Code.
Step01 - Define Company (OX15)

Enterprise Structure → Definition → Financial Accounting→ Define Company → Click On Img
Activity Button → Select New Entries Button
Company : TR10
Company Name : Group of Industries ltd.
Street : Hyderabad
PO Box : 500020
Postal Code : 500020
City : Hyderabad
Country : IN
Language Key : EN
Currency : INR
Save – V_T880
229 Countries and 48 Languages available in SAP system.

Table Name is T880
Click on Create Request
Short Description : Ashraf Group enterprise structure
Click on save or Enter button
TR No : EC6K900560
Note: We can save the similar nature of customizing settings under one transport request.
Each TR holds the contents of configuration changes with reference to respective tables.
Click on Enter Button
The Message will get as Data was Saved
View Table Contents: (T-Code= SE16N or SE16)

Table : T880
Company : TR10
Click on Execute button
The company details maintained in the fore ground, updated in the form of Table
View Transport Request Details: (T-Code = SE01/SE09/SE10)

USER: SAPUSER
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REQUEST TYPE: Customizing request

The changes done by functional consultants will be stored under customizing request. We
consultants only customizing the SAP Screens in order to meet Business requirements and not
doing any changes to the existing screens or programs
Work Bench Request: the changes done by technical consultants (ABAP) in order to meet
Business requirements are called as Bench request.
Ex: Changes to existing screen layouts, menus, new reports and program developments,
Forms development etc...
Request Status
Modifiable
Released
Display
If the TR status was modifiable we can add more customization changes to the same TR No. Till
the TR status was change into released.
Released: the Basis consultants can move the TR’s from one server to another server only if the
status of TR is Released. One cannot append (add) customization changes to the released TR.
Display press enter on this button.
Each request consists of Task. Hence expand the task
✓ Expand IMG Activity
✓ View maintenance
✓ V-T880
✓ T880
✓ 800TR10
Step 2 - Define Credit Control Area: (OB45)

Credit control area is an organizational unit. Which is used to represent the credit limits of the
customers with in the organization.
Note: The credit control area will be used by FI & SD Modules.
Path: Spro → Img → Enterprise Structure→ Definition → Financial Accounting → Define Credit
Control Area → New Entries
Credit Control Area : TR10
Currency : INR
Data for Updating SD
Update : 000018 Open delivery value for sales order, open billing document value
FY Variant :
Risk Category :
Credit Limit :
Representative group:
In detailed overview of credit control area will be discussed during AR and SD Modules.
Click on Back Button.
Description : Credit control area of Ashraf
Save - Table V_T014
View Maintenance Data: V_T014

Request : EC6K900560
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Click on own request select or do Ashraf click on your TR click on Enter Button.
Step 03 - Define Company Code: (OX02) - T001

Company code is an organisational unit using which a complete set of financial statements (P&L
and Balance Sheet) will be generated. All business transactions must be posted at company code
level. Company code is called as a Legal entity.
We can have ‘n’ no. of company codes within the organisation depends on Business requirements
and to meet legal reporting requirements.
We can have Transactions between inter company codes in such scenario the affiliated company
codes will be treated as customers and vendors in order to initiate initial stock transports and
elimination of inter company transactions etc...
Path: Spro → Img → Definition→ Fin Acc → Edit, Copy, Check Company Code
Click on IMG activity → Edit Company Code data → New Entries
Company Code: TR10
Company Name: Ashraf Trading
Additional Data
City : Hyderabad
Country : IN
Currency : INR
Language : EN
Click on Address Button
Title : Company
Name : Ashraf Trading Co
Search Terms
Search Term ½ : Street :
Postal Code/Street:
Country : IN Region : 13
PO Box Address
For Address Screen press the Enter.
Click on object Attributes Button to view Tables Effected
Save - Table is T001
Table to view Address of the Company Code (ADRC)

In detailed address will be stored with address No. In tool table and the detailed information of the
address will be displayed under ADRC .
Step 04 - Define Business Areas: (OX03)

Business areas will be defined at geographical area level, product level, functional area level
according to the business requirements. We can generate financial statements at business area
level.
Business areas are independent of company codes and no need to assign business areas to
company codes.
All business transactions will be posted at company code level and at the same time we can give
business area for internal reporting.
The reason for non assignment of Business areas to company code is the business wants to get
consolidated reporting at Business area level irrespective of company codes.
Business area is one of the organisational unit which is used for internal reporting purpose.
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The business area mapping with geographical level always we done at plant level or Branch
Offices.
Path: Spro→Enterprise Structure→Definition→FA→Define Business Area → New Entries

Business Area Description
TR10 Telengana
TR11 Andhra Pradesh
Save Table is V_TGSB
Step 05 - Define Functional Areas: (OKBD) – This view is obsolete (Out dated)
Functional areas one of the organizational unit in FI used to classify the expenses of an
organisation into functional areas to meet the needs of cost of sales accounting.
Functional areas are sales, production, marketing, administrating, research & development
etc...
Step 06 – Maintain Consolidated Business Area (OCC1)

Path: Spro→Enterprise Structure→Definition→FA→ Maintain Consolidated Bus Area → New
Entries → New Entries
Consolidation Business Area Description
TR10 TR10 Consolidated Bussiness Area
Save - Table is V_TGSBK
Step 07 – Maintain FM Area (OF01)

Path: Spro→Enterprise Structure→Definition→FA→ Maintain FM Area → New Entries
Consolidation Business Area Description FM Area Currency
TR10 TR10 FM Area INR
Save
Assignment of Organisational Unit:
Step 01 – Assign Company Code To Company
Step 02 – Assign Company Code To Credit Control Area
Step 03 – Assign Business Area To Consolidated Business Area
Step 04 – Assign Company Code to FM Area
Step 01 - Assignment of Company code to Company (OX16)

Path: Spro→Enterprise Structure→Assignment→FA→Assign Company Code To Company →
Position → Enter Company Code : TR10
Save - Table is T001 Note: All company code assignments will be stored under table T001
Step 02 - Assign Company code to Credit Control Area:

Path: Spro→Enterprise Structure→Assignment→FA→Assign Company Code To Credit Control
Area →Position → Enter Company Code : TR10
Business Area Description Consolidated Business Description
Area
TR10 TR10
TR11 TR10
Save it.
General settings or Basic Settings

For using of any company codes for Business transactions we must define below Basic
Settings.
1. Fiscal/Financial year settings
2. Posting period variant
3. Field status variant
4. Tolerance groups for Employees and GL Accounts
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5. Document types and Number rangers

6. Posting keys
7. Company code Global parameters
8. Assignment of Tax procedure at country level
Fiscal Year Variant:

The financial year of the organisation is called as Fiscal year.
Variant: all the settings and conversions for the respective configurations is stored or saved with a
name which is called as a variant.
The characteristics of Variants

a) Variants will be maintained at client level
b) Can be used for n. no of company codes with respect to business requirements
c) Changes to the variant will get applicable to all the company codes for which the variant has
been assigned
All the conversions related to Financial year will be maintained under Fiscal year variant.
Types of Fiscal Year:
I. Calendar year (January to December)
II. Non-Calendar year
April to March
October to September
July to June
A fiscal year should normally consists of 12 regular periods and maximum of 4 special
periods. This periods are called as virtual periods.
Special Periods:
In SAP we can additionally maintain Four Special periods (maximum) to meet year-end
closing activities of the Business.
These are virtual periods and any posting done using this special periods will get updated to
the last period of (Normal) your fiscal year variant.
Special periods will be identified with 13 to 16 periods.
Conversion of calendar periods to non-calendar periods:
Calendar No.of Days SAP FY SAP FY SAP FY
month Periods April – Periods Oct – Periods July –
March Sept June
January 31 10 4 7
February 28 11 5 8
March 31 12 6 9
April 30 1 7 10
May 31 2 8 11
June 30 3 9 12
July 31 4 10 1
August 31 5 11 2
September 30 6 12 3
October 31 7 1 4
November 30 8 2 5
December 31 9 3 6
Year Shift : +1 for Previous Periods 0 for Current Period -1 for Future Periods In
SAP the system will not take 2years as financial year. Then we will take which year has maximum
months has financial year.
Standard fiscal year Variants are

➢ K4 = CALENDAR YEAR
➢ V3 = April to March
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➢ V9 = October TO September
➢ V6 = July to June
➢ WK = Calendar Weeks
Maintain Fiscal Year (OB29):

Path: Spro→FA (New) →Financial Accounting Global Settings (New) → Ledgers → Fiscal Year &
Posting Periods → Maintain Fiscal Year Variant (Maintain Shortened Fiscal Year) → New Entries
Description
FV No.of Posting No.of Special
Periods Periods
TR April to March 12 4
Save Table is T009
Double Click on Folders Periods
Month Day Period Year Shift

1 31 10 -1
2 28 11 -1
3 31 12 -1
4 30 1 0
5 31 2 0
6 30 3 0
7 31 4 0
8 31 5 0
9 30 6 0
10 31 7 0
11 30 8 0
12 31 9 0
Save - Table is T009

Double Click on Folder Period Texts → New Entries
Language Period Text Text
EN 1 APR APRIL
EN 2 MAY MAY
EN 3 JUN JUNE
EN 4 JUL JULY
EN 5 AUG AUGUST
EN 6 SEP SEPTEMBER
EN 7 OCT OCTOBER
EN 8 NOV NOVEMBER
EN 9 DEC DECEMBER
EN 10 JAN JANUARY
EN 11 FEB FEBRUARY
EN 12 MAR MARCH
Save
OR Copy V3 Variant and Change the name

Assign Company Code to Fiscal Year Variant (OB63)
Path: Spro→FA(New)→FA Global Settings (New)→Ledgers→Fiscal Year & Posting
Periods→Assign Company Code To Fiscal Year Variant
System will Display warning messages ignore the warning messages by pressing Enter.
➔ Company Code:
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➔ Assign Fiscal year Variant: TR

Save Table is T001
Year Dependent Fiscal Year:

The no .of periods and no. Of days in a period are subjected to year dependent. The
conversion rules must be defined each and every year according to the change.
Following are situations we use year dependent Fiscal Year
a) Shortened Fiscal Year: A Financial year with less than 12 months is called as Shortened
Fiscal year.
Ex. The Business start up or close in the mid of the year for the respective year must use
shortened fiscal year.
Ex2. Business Suddenly want to convert from one financial year to other financial year to
meet statuary requirements.
Scenario 1: Shifting over from April to March final reporting to January to December or vice versa.
Scenario 2: the closing day of the period is specific to a particular day then we use shortened fiscal
year. We have to take in December 31 as day end.
Ex. Month end always should be last Friday of the period.
Ex2. When the business wants to use 4-4-5 period concept.
4-4-5: Each Quarter consists of 13 weeks and first 2 months will follow 4 weeks respectively and
month consists of 5 weeks.
Maintaining Factory Calendar:

The Factory Calendar used to maintain Holiday calendar and Public holidays. It will be used
by FI, MM, SD and HR modules.
Path: Spro →Sap Net Weaver → General Settings → Maintain Calendar →

X Public Holidays
Click on change Button
Click on create
With fixed date
Day: 31 Month: 01
Public Holiday Class: 1 (Ordinary Public Holiday)
Short Name: IND-Rep-Day
Save it.
The Transport message is

No TR will be generated for Holiday calendar. Hence must be maintain manually in the
respective server.
Press Enter
Maintain like this for

Aug-15
May-1
Oct-2 etc...
Select Back Arrow Button
Click on Holiday Calendar
Change button
Click on Create Button
Calendar ID: TR (India Holiday Calendar)
Valid From: 2013 To: 2023
Click on Assign Holiday
Select Holidays and Click on

Assign Public Holiday
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Save it.
Press Enter.
Again Back Arrow Button
✓ Factory Calendar
Change
New entries or Create
Factory Calendar ID: 95 Factory calendar for APPLE Group
Valid From: 2013
To: 2013
Holiday Calendar ID: 95
Work Days
✓ Monday
✓ Tuesday
✓ Wednesday
✓ Thursday
✓ Friday
✓ Saturday
Sunday
Posting period variant:
Posting period variants are used to have a control on periods to be open and close in order
to post business transactions.
The periods open and close will be controlled along with the Account type.
Account Type: In SAP Account Types are used to Identify and control nature of Business
transactions.
S: General Ledgers
A: Assets
D: Customers
K: Vendors
M: Materials
+: All
Step1: Define Posting period variant (OBBO)
Path: SPRO→ FA(NEW)→ FA GLOBALSETTINGS→ LEDGERS→FISCAL YEAR AND POSTING
PERIODS→POSTING PERIODS→ DEFINE VARIANTS FOR POSTING PERIODS
Variant Name
New Entries APPLE BL Posting Period Variant
Save it
Own Request
Table is: T001
Step2: Assign Variants to Company Code (OBBP)
Same Path
Position
Company Code:
Variant:
Save it.
Step 3: Open and Close Posting Periods (OB52)
Same Path
New Entries
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Varian A/C From To From Yea To Yea From Yea To Yea

t Typ Accoun Accoun Perio r Perio r Perio r Perio r
e t t d d d d
+ - - 1 201 1 201 13 201 16 201
3 3 3 3
A - 999 1 201 1 201 13 201 16 201
3 3 3 3
D - 999 1 201 1 201 13 201 16 201
3 3 3 3
K - 999 1 201 1 201 13 201 16 201
3 3 3 3
M - 999 1 201 1 201 13 201 16 201
3 3 3 3
Save it.
Table is T001B
Field Status Variant:
Field Status variant controls the status of Field against field status group. While posting
transactions.
FSTV (Field status variant) Consists of n. No of Field status groups. Each group consists
common 80 fields.
Under this group fields will be maintain with below statuses.
1. Suppress
2. Require
3. Optional
4. Display
These field status groups will be maintain according to the Nature of GL Accounts.
Ex. G003 – Material Consumption Accounts
This group will be assign to the GL Accounts which are in Nature of material consumption
Accounts.
Ex. Raw Material Consumption, packing material consumption etc...
For G003 the fields related to materials management will be maintained with Status ‘optional’.
G005 Bank Accounts
This group will be assign the GL Accounts belongs to Bank Accounts.
Class 15
The field status variant consists of n.no of Field status groups. All the groups commonly
consists of 80 fields. According to the nature of GL Accounts these fields will be maintained with
below Status.
✓ Support
✓ Require
✓ Optional
Note 1. While creation of GL Accounts we must assign the field status group to the GL Account.
Hence while posting Business transactions system will validate the status of the fields against that
group and accordingly the respective fields will get populated.
Note. 2 Standard SAP recommended only to copy field status variant from the existing variants
0001 OR 1000.
Define Field Status Variant (OBC4)
Path: SPRO → FA (NEW) → FA GLOBAL SETTINGS (NEW) → LEDGERS → FIELDS → DEFINE
STATUS VARIANTS
Select the variant 1000
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Click on Copy as Button

Change the field status to
Description: FSTV for APPLE Group
Press Enter
Select Copy all Button
The message is Number of 47 Dependent entries copied
Select the variant:
Double click on Field Status Groups
All the groups were copied
Save it
Table is T004V.
Assign company code to Field Status Variants (OBC5)

Same path
Position
Copy Code:
Fld Stat Var:
Save it.
The table is T001.
Tolerance Groups for Employees or Users.
Tolerance are used to maintain upper limits for below transactions. That the user can
post.
1. Upper limit for amount that an user can post to a document.
2. Upper limit for line item amount
3. Maximum cash discount that an user can grant or take
4. Maximum allowed payment difference gain or loss
Null Tolerance Groups
Tolerance group always maintained at company code level. If any tolerance group
maintain without providing group number or value is called as Null Tolerance group.
The properties maintained under this groups are by default applicable to all the users
authorized for this company code.
In case of tolerance group with number business has to expressively assign the
tolerance group to the respective users.
Define Tolerance Groups for Employees (OBA4)
Path: SPRO → FA (NEW)→ FAGB→ DOCUMENT→ TOLERANCE GROUPS → DEFINE
TOLERANCE GROUPS FOR EMPLOYEES
New Entries
Group:
Company Code:
Currency: INR
Upper Limits for Posting Procedures
Amount per Document: 999999999999
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Amount per Open Item Account item: 9999999999

Cash Discount for Line Item: 10%
Permitted Payment Difference
Amount Percent Cash Discount Adj to
Revenue 10/-
Expense 10/-
Save it.
Class 16
Tolerance groups for GL Accounts
Path: SPRO→FA(NEW)→GENERAL LEDGER A/C(NEW)→BUSINESS TRANSACTION → OPEN
ITEM CLEARING →CLEARING DIFFERENCES→DEFINE TOLERANCE GROUPS FOR GL A/C.
Company Code:
Tolerance Group: tolerance groupsNew Entries
for GL A/C
Save it.
Table is T043S
Note: if Tolerance group maintained with Null value no need to assign this group for the GL A/C.
these settings will be applicable to all the GL’s created under T201 company code.
This setting is mandatory and which is used for GL A/C clearing while clearing of GL A/C any
clearing differences in local currency will get posted to the predefined GL A/C with the maximum
amount updated in this step.
Document Types and Number Rangers
Document Types: Document Types are used to identify the nature of your business transactions.
We have ‘N’ No.of standard SAP delivered document type which can be used for our Business
transactions. Upon requirement we can define new document type to differentiate or identify
transactions.
Document Type Controls:
✓ Document number rangers
✓ Reverse Document
✓ A/C types allowed
✓ Net document type allowed
✓ Customer Vendor check
✓ Controls negative postings permitted
✓ Inter-company postings
✓ Inter trading partner
✓ Reference number and document headed text require or not during document entry
✓ Default exchange rate type for Foreign currency transactions.
Document Number Rangers. Each and every document type a Number range will be associated
and for which number range interval maintained at company code level.
Document: Proof of Business transactions is called as Document
A Document will consists of one document header and multiple line items
According to the document principle the debit and credit line item amounts must be tallied.
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Ex: Customer and Vendor invoices, credit memos, asset acquisition, depreciation, material
consumptions etc…
While posting documents as per the nature of Business transactions we must refer respective
document type.
Class: 17
Examples for Document Types:
✓ SA – GL ACCOUNT DOCUMENT
✓ AA – ASSET ACCOUNTING
✓ AF – DEPRECIATION
✓ KR – VENDOR INVOICE
✓ KG – VENDOR CREDIT MEMO
✓ KZ – VENDOR OUTGOING PAYMENT
✓ DR – CUSTOMER INVOICE
✓ DG – CUSTOMER CREDIT MEMO
✓ DZ – CUSTOMER INCOMING PAYMENT
Define Number Rangers:
Each and every document in SAP will be identified with a document number. This document
numbers are associated with document type.
Number rangers characteristics
✓ Company code dependent
✓ Number rangers are year specific or year dependent
✓ Must maintain number range interval against the number range
✓ Number rangers are 2 types
i. Internal number ranges
ii. External number ranges
Number rangers are not automatically recorded or saved in transport request.
It is advisable to maintain number range in the respective servers instead of moving through
Transport Request.
Document type path: (OBA7)
SPRO → FA (NEW)→FAGS (NEW) →DOCUMENT→DOCUMETN TYPE →DEFINE DOCUMENT
TYPES FOR ENTRY VIEW
Document Type : SA
Number Range: 01
Number Rangers: (FBN1)

SPRO→FA (NEW)→FAGS (NEW)→DOCUMENT→DOCUMENT TYPE→DOCUMENT NUMBER
RANGERS→DOCUMENT IN ENTRY VIEW→DEFINE DOCUMENT RANGES FOR ENTRY VIEW
Company Code:
Click on change Intervals
Click on Insert Intervals
New Intervals
No Year From To Number Current Ext
Number Number
01 2013 100000 199999 0
Press Enter
Save it.
Note: During the implementation project we can create transport request for Number Rangers
manually and we can move the Transport Request to respective clients.
Class: 18
Posting Keys: Posting keys are used to identify the type of line item transactions. It controls
1. Whether the entry is Debit or Credit
2. It controls account type
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3. Field status of posting key

→the field status control at two levels
a. At GL A/C level
b. Posting Key level
Standard SAP recommended not to make any changes related to the posting key field statuses
which causes inconsistency while posting business transactions.
Note: Posting keys are maintained at client level. Any changes to these keys applicable to all the
company codes under the client.
Posting key Description Debit/Credit indicator Account Type
01 Customer invoice Debit Customer
11 Credit Memo Credit Customer
31 Vendor invoice Credit Vendor
40 Debit entry Debit G/L Account – SA
50 Credit entry Credit G/L Account - SA
70 Debit Asset Debit Asset
75 Credit Asset Credit Asset
Charts of Accounts: Charts of Account (COA) is list of GL A/C. We will control or maintain the
parameters related to GL accounts creation at COA level.
There are 3 types of COA’s can be used in SAP.
a. Operative chart of accounts - INDIAN
b. Group chart of accounts
c. Country specific chart of account - CORPORATE
Note: It is mandatory to maintain operative COA to the company code. The rest of the COA’s
maintenance is optional or depends on Business reporting requirements.
Define Chart of Accounts (OB13)
SPRO→ FA(NEW)→ GENERAL LEDGER A/C(NEW) → MASTER DATA→GL A/C →
PREPARATIONS → EDIT CHART OF ACCOUNTS LIST
New Entries
Chart of Accounts:
Description: APPLE Group Chart of Accounts
General specifications
Maintenance Language: English
Length of GL A/C Number: 6 (Max 10 Characters)
Integration
Controlling Integration: Manual creation of Cost Element
Once the controlling module is activates the P&L Accounts must be extend as a cost
elements. This indicator controls whether cost elements to be created manually of automatically at
the time of creation of GL A/C’s
Consolidation
Group chart of Accounts:
This chart of accounts used for consolidation of Financial statements.
Group chart of accounts always used for consolidation purpose. This COA is
necessary when multiple company codes are assign to different chart of accounts. For
consolidation purpose we create a separate group chart of accounts. And assign it to Operative
chart of Accounts.
Status
Blocked
If this indicator is selected one cannot create GL A/Cs using this COA’s and Company Code.
Save it Table is T004
Assign Chart of Accounts to Company Code (OB62)
Path: SPRO→FA→GL A/C→MASTER DATA→PREPARATIONS→ASSIGN COMPANY CODE TO
CHART OF ACCOUNTS
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Position press enter

Company Code Company City Chart of Country COA
Name Account
APPLE Mumbai
Manufacturing
Country Chart of Account: used to meet countries specific legal requirements.
Class: 19
Define Account Group (OBD4)
Path: SPRO→GL A/C (NEW)→MASTER DATA→ GL A/C→PREPARATIONS→DEFINE
ACCOUNT GROUP
Grouping of GL A/C’s according to its nature. The account group controls
✓ The number ranges of your GL Accounts
✓ Controls field status of GL Masters
Field Status
Master Data Transactional Data

Controls Controls
A/C Group GL Accounts and Posting Keys
New Entries
Chart of Account Name From To
Account Group Account Account
LIABILITIES
SCCP SHARE CAPITAL 100000 100099
RSSP RESERVES AND SURPLUS 100100 100199
SCLN SECURED LOAN 100200 100299
USLN UNSECURED LOAN 100300 100399
CLPR CURRENT LIABILITIES 100400 100499
PROV PROV AND OTHER LIABILITIES 100500 100599
ACDP ACCUMILATED DEPRICATION 100600 100699
SUCR SUNDRY CREDITORS 100700 100799
TAXS TAX ACCOUNTS 100800 100899
CLGA CLEARING ACCOUNTS 100900 100999
ASSETS ACCOUNT
FXAS FIXED ASSETS 200000 200099
STTR STOCK IN TRADE 200200 200299
INVS INVESTMENTS 200100 200199
SUDR SUNDRY DEBTORS 200300 200399
CSBK CASH & BANK 200400 200499
LOAD LOANS & ADVANCES 200500 200599
CUAS CURRENT ASSETS 200600 200699
INCOMES
SALE SALES 300000 300099
OINC OTHER INCOME 300100 300199
INDR INCREASE OR DECREASE STOCKS 300200 300299
EXPENDITURE
RMCS RAWMATERIAL CONSUMPTION 400000 400099
PYEX PAYROLL EXPENSE - SALARY 400100 400199
MFEX MANUFACTURING EXPENSES 400200 400299
DEPR DEPRICIATION 400300 400399
ADMN ADMINISTRATION EXPENSES - RENT 400400 400499
FEXP FINANCIAL EXPENSES 400500 400599
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MEXP MARKETING EXPENSES 400600 400699

SDED SALES DEDUCTIONS 400700 400799
Save it.
Table is T077S
LIABILITIES ACCOUNT 100000 – 199999

ASSETS ACCOUNT 200000 - 299999
INCOMES ACCOUNT 300000 - 399999
EXPENSES ACCOUNT 400000 - 499999
Class: 20
Note: there is a tight integration between Operative chart of account, company code and Account
Groups for creation of GL Accounts.
Define Retained Earnings Account: (OB53)
Retained Earnings A/C is a nature of reserves GL A/C. Which captures the previous year
carry forward profit and loss result in the current year.
Note: We must maintain this GL A/C before creation of other GL A/C
According to the Business requirements we can define one or two Retained Earning A/C’s
Path: SPRO→FA (NEW)→GL A/C (NEW)→MASTER DATA→GL A/C→ PREPARATIONS →
DEFINE RETAINED EARNINGS A/C
Chart of Accounts:
Transaction : BIL (Balance Carry Froward)
Account Assignment
P&L Statement Account
A 100100
Save it.
The message is Account 100100 not created in COA
Press Enter
Save in your Request.
Assignment of Tax Procedure to Country India: (OBBG)
Tax procedure consists of the calculation parameters of taxes against particular country.
In India the below taxes will be calculated.
1. Excise Duties (Cenvat)
2. Tax on Sales or Purchase
a. VAT
b. CST
3. Custom Duties
4. TDS (Tax Deducted at Source)
In SAP TDS will be called as with holding taxes.
The above components are Taxations we follow in SAP against country India is called as CIN.
CIN stands for Country India Version.
Note: In detailed Taxation will be covered during AR Module. Now we are just assigning standard
Tax procedure to Country India.
Path: SPRO→ FA (NEW)→FAGS (NEW)→TAX ON SALES OR PURCHASE→ BASIC
SETTINGS→ ASSIGN COUNTRY TO CALCULATION PROCEDURE
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Position
Country : IN
Cty Name Procedure
IN INDIA TAXINN
Press F4 for Tax Procedures
Save it.
Enter (or) Maintain Global Parameters: (OBY6)
Global parameters are used to maintained or view the parameters maintained against a
company code.
Path: SPRO→FA (NEW)→FAGS (NEW)→ GLOBAL PARAMETERS FOR COMPANY CODE→
ENTER GLOBAL PARAMETERS
POSITION
Double click on Company Code:
COA:
Company: TR10
Credit Control Area: TR10 Fiscal Year Variant: 95
Field status variant:
Posting Period Variant:
Other Control indicators at Company Code level
→ Maximum Exchange rate deviation: 10%
→Business area Financial Statement
Select this indicator only in case the Business wants to Generate internal financial
statements at Business area level.
If this indicator selected system will make sure the availability of Business area field ready to
input while posting of transactions from MM, SD and Controlling Modules.
→Select Propose Fiscal Year
If this Indicator is selected the current fiscal year will get defaulted for Display and change
transactions.
Note: This indicator must be selected with the company codes which are maintained with year
dependent document number ranges.
→Select Define default Value Date
Value date will be used as base for Bank Transactions and interest calculation settings.
If this indicator selected system date as value date while posting of line items.
Click on Additional Data
Name Parameter Value
Detail Tax Entry with MIRO:
TDS No. : TDS1234
PAN No. : PAN12345
Click on Back Arrow Button
Save it.
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Class 21
Master data for GL: The Day to Day Business transactions (Transactional Data) will get posted
with the base of Master data. Master data will be used as reference for all the reporting and the
transactional figures will get stored under respective master data.
Example for Master Data: GL A/C’s, Customer and Vendors A/C, Assets, Bank keys and Cost
Centres etc...
For Master data there will be no TR generated. This Data must be maintained against
the respective servers. It can be either manually or upload from legacy system or excel file to SAP
using upload methods.
Ex: LSMW (Legacy System Migration Work Bench)
BDC (Batch Data Conversion)
Creation of GL Masters or Accounts:
GL A/C’s are one of the primary master data which captures all the financial transactions,
financial reporting also done through GL A/C’s.
GL A/C creation will be controlled majorly by below parameters.
1. Chart of Accounts
2. Company Code
3. Account Group
The GL A/C creation always dependent on the relationship between Chart of Accounts and
Company Code. If same Chart of A/C assign to multiple Company Codes one GL A/C number can
be used across the Company Codes.
The GL A/C master will be maintained at Chart of Account level and Company Code Level.
Chart of Account data will remains same across the company codes.
Ex: A/C groups, GL account Type, GL Description, Trading Partners etc...
Company code data can be changed according to the company code requirements or
business requirements.
Ex: Currency, Tax Codes, Field status group, reconciliation A/C’s etc...
Create GL A/C’s (Share Capital)
The GL A/C can be created in following ways.
1. Only in Chart of Accounts
2. Extend GL A/C to Company Code
3. Centrally (COA + Company Code)
Path: ACCOUNTING→FA→ GENERAL LEDGER→ MASTER RECORDS→ GL A/C’S→
INDIVIDUAL PROCESSING→ FSP0-IN CHART OF ACCOUNTS
Note: While creation of GL A/C’s refer A/C Groups for GL A/C Number
➔ GL Account: 100000
➔ Chart of Account:
➔ Click on Create Button
Under Tab
Type/Description
Control in COA
Account Group: Share Capital
P&L Statement A/C
Select Balance Sheet A/C
Description
Short Text: Eqty Share Capital
GL A/C Long Text: Equity Share Capital Account
Consolidation Data in COA
Trading Partner
Trading Partner: It is the ID of subjected companies with whom we are dealing for Business
transactions (Inter Company Transactions). Trading Partners will be used for consolidation of
Multiple company code transactions and elimination of Inter Company Business Transactions.
Under Tab
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Key word Translation

Key word in COA
Language Keyword
This tab is used to maintain GL A/C description in multiple languages.

Information: this tab is used to maintain long notes related to GL Account and its assignments.
Information
X L
Save it. Data Saved. Table is SKA1 (COA)
Class 22
Extending the GL A/C to Company Code Level (FSS0)
Same path
GL A/C : 100000
Company Code:
Control Data
Account Currency: INR
Account currency will be defaulted to company code currency. If A/C currency is maintained
with company code currency the transactions to this GL A/C’s can be posted with multiple
currencies.
And the balances will get updated into local currency. Because of exchange rate conversions.
If A/C currency maintained other than company code currency transactions to that GL A/C
get posted only be that currency.
→Select only balances in Local Currency
This indicator must be selected only for Balance sheet GL A/C’s except below nature GL
A/C’s.
✓ GL A/C’s maintained A/C Currency other than company code currency
✓ For Reconciliation A/C type GL A/C’s
→Select Line Item Display
Selection of this indicator the Business can view in detailed itemised report on GL A/C’s.
→Sort Key: 001 (Posting Date)
While posting of Business transactions to this GL A/C the value of the sort key will get
updated to the assignment field. This assignment field will be used as base for sorting of GL line
item reports.
Create Bank Interest Tab
→Field Status Group: G001
While posting of transactions to this GL A/C’s System will check the field status of the group
assign to this GL A/C’s and populate the respective fields while posting.
Save it Table is SKB1.
Create GL Account Centrally: (FS00)
Cash in Hand A/C
Same path
To check the A/C Group T- Code is – OBD4
The A/C Group is Cash & Bank – 200400
→GL A/C No. 200400
→Company Code:
Type or Description
A/C Group: cash and Bank
Description
Text: Cash in Hand A/c
Text: Cash in Hand A/c
Control Data
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Account currency: INR

→select only Balances in Local Currency
→Select Line Item Display
→Sort Key: 001
Create/Bank Interest
→Select Relevant to Cash Flow Button
Select this indicator for the GL A/C’s which are relevant to cash flow. System will determine
that this GL A/C’s are relevant to payments and receipts.
Ex: Bank and Cash A/C’s, Bank charges A/C’s, Check clearing A/C’s, the clearing A/C’s used for
payments.
Save it.
Create GL account Rent

→GL A/C: 400400
→Company Code:
Click on Create
Type Description
→A/C Group: Admin Expense
→Select P&L Statement A/C
Description
Text: Rent A/C
Control Data
→Currency: INR
→select Line Item Display
→Sort Key: 001
Save it.
Create GL A/C Maintenance:
→GL A/C: 400401
→Company Code:
Click on Create with Template
Reference GL A/C: 400400
Company Code:
Change text: Maintenance A/C Save it.
Posting of Transactional Data (F-02)
Path: ACCOUNTING →FA→ GL→ DOCUMENT ENTRY→ GENERAL POSTING
Document Date: It refers actual transaction Date. It will be the Invoice date as well.
Posting Date: The Date the transaction has been posted to SAP
Transaction Date: the date used to convert or translate foreign currency transactions to local
currency. Using this date system will identify the appropriate exchange rate from Exchange rate
table.
Value Date: this date will be used for Bank transactions to identify the dates for interest
calculations.
Baseline Date: the date from which payment terms for customers and vendors will get applicable
for calculation of due dates.
Asset Value date: This date will be used as base in Asset Accounting for depreciation calculation
for Asset transfer, scrapping, retirement etc...
→Document Date: 22-04-2013
Press F4 to get the Calendar, Press F2 to populate current Date.
→Posting Date: 22-04-2013
→Document Type: SA
→Company Code:
→Period: 1
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According to the Fiscal year variant conversion rules system automatically populate the
period.
→Currency: INR
→Posting Key: 40
→Place the cursor on Account & Press F4
Company Code:
Press Enter
Double Click on 200400
→Account: 200400
Press Enter
Amount: 10000000
Business Area: 95S1
Text: Share Capital for AP
Posting Key: 50
Account: 100000
Press Enter
Amount: * amount copied from previous line item
Text: + copied from Previous line item
Go to Document→Simulate
Entry is
Cash A/C DR
To Equity Share Capital A/C
Save it.
Class 23
System will be shown error message No Item category assign to GL A/C 200400
Analysis is we are using ECC6.0 version. System will automatically activated document
shifting against the company code.
Document Splitting to use generate Financial Statement. Internally we archive 0 balances
field reporting.
Note: in order to reefing the issue temporarily we are deactivating document splitting.
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Path: SPRO→FA NEW→GL NEW→BUSINESS TRANSACTIONS→DOCUMENT

SPLITTING→ACTIVATE DOCUMENT SPLITTING
Double Click on Deactivation for Company Code
Position
Company Code:
Select Inactive Check Box
Save it.
After this configuration step again Share Capital Receipt Journal Voucher
→Document Number 100000 was posted in Company Code:
Tables
Document Header Data: BKPF
Document Line Item: BSEG
View A/C Document: (FB03)
Path: A/C→FA→GL→DOCUMENT→DISPLAY – FB03
Document Number: 100000
Company Code:
Fiscal Year: 2013
Press Enter
To View additional Header Details
Click on Display Document Header Button
We will get additional details.
Entered By:
Entry Date:
Time of Entry:
Document Type:
Change Accounting Document:
Once Accounting Document got posted one cannot change below fields.
✓ GL Account Number
✓ Amounts
✓ Additional A/C assignments
In case any changes require to above fields we must reverse the document and post a fresh
entry with correct values.
The following fields can be changes
✓ Value Date
✓ Assignments
✓ Text
Change Document (FB02)
Same path:
Doc No. 100000
Company Code:
Fiscal Year: 2013
Press Enter
Double click on Cash in Hand line item change the text to Share Capital for AP Andhra Pradesh
Click on Next arrow Button (Shift + F7)
Give the text as “+”
Document
Save
Message is changes have been Saved.
Testing of Reversal Scenario
The accounting document must be reversed in case of wrong header details. GL A/C,
Amounts and Additional A/C assignments. While reversing of Accounting document we must refer
reversal reason code.
Reversal Reason Code: the reason codes are used to identify the reason for reversal and it also
controls below parameters.
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1. Alternative posting date is allowed

2. Negative reversals is allowed or not
Note: standard SAP provided n no. Of reason codes which can be used by reversing to meet our
business requirements we can define new reason codes as well.
Define Reason Code:
SPRO→FA NEW→GL A/C NEW→ BUSINESS TRANSACTIONS→ADJUSTMENT
POSTING/REVERSAL→REASONS FOR REVERSAL
New Entries
Reason Text Negative Posting Alternative Posting
Date
9A Wrong GL A/C
9B Wrong Business Area ✓
9C Wrong Amount ✓
9D Wrong Document Header ✓ ✓
Save it.
Permit Negative Postings:
Company Code Company Name City Negative Posting
Permitted
APPLE Group Mumbai ✓
Save it.
Alternative posting Date:
If this indicator was selected system will allows you to reverse the document with alternative
date which is different than your original accounting document.
Ex: Document posting date is 22-04-2013 reversed date is 23-04-2013
Class 24
If this indicator was activated system reduces the transactional figures from the same side of
the GL A/C instead of increasing opposite side Balances.
Testing of Reversals:
With Wrong GL A/C (F-01)
Doc Date: 24-04-2013
Type: SA
Company Code:
Posting Date: 24-04-2013
Posting Key: 40
Press Enter
GL A/C: 400400 press Enter
Amount: 1000
Business Area: 95S1
Text: Maintenance Expenses
Posting Key: 50
A/C: *
Text: +
Document→Simulate→save it
Document NO. 100001
View GL A/C Balances. (FAGLB03 OR FS10N)
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Path: A/C→FA→GL→ACCOUNT→DISPLAY BALANCES NEW

Account Number: 400401
Company Code:
Fiscal Year: 2013
Execute
The message is No data found for fiscal year 2013.
User that entry might posted to wrong GL A/C to get confirmation he wants to check A/C entry.
Hence Display Document (FB-03)
→Doc No: 100001
→Company Code:
→Fiscal Year: 2013
Entry is
Rent A/c Dr
To Cash A/C
User realized maintenance posted to wrong GL A/C Rent(400400).
View GL Balances for Rent (FAGLB03/FS10N)
GL A/C: 400400
Co code:
Fiscal Year: 2013
Execute
Period Debit Credit Balance Cumulative
Balance
Balance carry forward
1 1000 1000 1000
User wants to reverse the transaction because of wrong GL A/C.

The reason is after posting A/C entry one cannot change GL A/C hence reverse the entry
and post correct document.
For Reversal A/C Document (FB08)
Path: ACCOUNTING→FA→GL→DOCUMENT→REVERSE→INDIVIDUAL REVERSAL
Doc Number: 100001
Company code:
Fiscal Year: 2013
Specifications for Reverse Posting
Reversal Reason: 9A
Posting Date: 25-04-2013 press Enter
The Error Message
Reversal reason 9A only posting date 24-04-2013.
Reason alternative posting date check box was not maintained for reason code 9A
→Remove the date
System will post the reverse Doc with the Date 24-04-2013
Document→Post or Save
Document Number is 100002.
View Reversal Document FB03 or Document→ Display
A/C Entry is
Cash in Hand A/C Dr
To Rent A/C
Click on Doc Header Button
Reverse Doc for 100001
Double click on 100001
Click on Doc Header
Reversed By: 100002
Reversal Reason: 9A
View A/C Balances (FS10N)
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GL A/C: 400400
Co Code:
Execute
Post Maintenance Entry with Rs. 1000/-.
F-02
Enjoy Screen (FB50)
A/C→FA→GL→POSTING→ENTER GL A/C DOCUMENT
Click on Switch Company Code
Company Code: press Enter
Basic Data
Doc Date: 24-04-2013
Currency: INR
GL A/C: 400401
Select Debit
Amount: 10000
Text: maintenance Charges
Business Area: 95S1
GL A/C: 200400
Credit
Amount: *
Text: +
Note: user wrongly posting entry with 10000/- instead of Rs. 10000/-.
Document→Simulate & Save
Doc No. 100003.
View GL Balance (FS10N)

GL A/C: 400401
Co Code:
Fiscal Year: 2013
Execute
Debit Balance of Rs. 10000/-.
→user realized Amount Rs. 10,000/- posted wrongly Hence reverse the document.
FB08
Doc Number: 100003
Co Code:
Fiscal Year: 2013
Reversal Reason: 9C
Save it.
Doc 100004 was posted.
View A/C Balance (FS10N)
GL A/C: 400401
Company Code:
Execute
Output is the Debit balance 10000/- removed from GL A/C instead of increasing credit
balance.
Class: 25
Foreign Currency Transactions
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The transactions posted other than company code currency are called as Foreign Currency
transactions. To meet statutory reporting requirements like Financial statements. All foreign
currency transactions must be valuated or translated to Local currency or company code currency.
In SAP we use Exchange Rate Type for translation of Foreign currency to local currency
while posting of a document we refer following currencies.
✓ Document currency or Transaction currency: The currency which is used to post the
document is called as Document currency or transaction currency.
✓ Local Currency: Currency of the company code is called as local currency. If document
currency is other than company code currency the transaction must be translated into local
currency.
Important terms in Foreign Currency Transactions
1. Exchange Rate Type: during foreign currency transactions exchange rate type is key
indicator which is used for
a. To maintain the relationship between two currencies
b. Conversion factors of those currencies
c. Maintain exchange rates date wise
2. Conversion Factors: With reference to Exchange rate types we maintain relations between
two currencies and their conversion factors
3. Exchange Rates: Exchange Rates will be maintained with reference to exchange rate type
date wisely while posting of business transactions and Foreign currency system will refer
this exchange rate type and rate maintained in the table with the translation date and
converts foreign currency into local currency.
Configuration Steps
1. Maintain Exchange Rate Type (OB07)
SPRO→SAP NET WEAVER→GENERAL SETTINGS→CURRENCIES→CHECK EXCHANGE
RATE TYPES
According to the nature of business transactions we maintain multiple exchange rate types.
Below are standard exchange rate types provided by the SAP.
M – Average Rate – Commonly used for all transactions
B – Bank Selling Rate – used at the time of imports
G - Bank Buying Rate – Used for Export transactions
Note: System will use exchange rate type ‘M’ as default for all applications. Hence we must
maintain settings at least for ‘M’.
NEW ENTRIES
Exchange Rates Usage

9M Average Rate
9B Bank selling rate (imports)
9G Bank buying rate (Exports)
Save it.
Table is TCURV.
Define Translation Ratios for Currency Translation (OBBS)
Same path
Ignore the warning message press Y Button
NEW ENTRIES
Exchange From To Valid from Ratio from Ratio to
Rate Type
9M USD INR 01.04.2013 1 1
9B USD INR 01.04.2013 1 1
9G USD INR 01.04.2013 1 1
M USD INR 01.04.2013 1 1
Save it.
Table is TCURF.
Enter Exchange Rates (OB08)
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Same path1
NEW ENTRIES
Exchange Valid From Ratio From From Direct To Currency
Rate Currency Quotation
9M 01.04.2013 1 USD 47 INR
9B 01.04.2013 1 USD 50 INR
9G 01.04.2013 1 USD 52 INR
M 01.04.2013 1 USD 65 INR
Save it.
Testing of Foreign currency transactions
Step 1. Create GL A/C HDFC loan account (FS00)
→GL A/C: 100300
→Co. Code:
Create
→account Group: Unsecured loans
Select balance sheet A/C
Description: HDFC loan A/C
Currency: INR
Select Only balances in local currency
Select Line item Display
Sort Key: 001
Field status group: G005
Select Relevant to cash flow
Save it.
Step 2: HDFC Loan Receipt (F-02)
Doc Date: 26.04.2013
Doc Type: SA
Currency: USD
Posting key: 40
Account: 200400
Press Enter
Amount: 100$
Amount in local currency: 5300/-
Business Area: 95S1
Text: FC transaction
Posting Key: 50
Account: 100300
Amount: *
Text: +
Simulate
To change currency press Display Currency Button to shift amounts from local currency and
document currency
Save it.
Note: while posting of transactions in foreign currency initially system will check any default
exchange rate type maintained to the document type if not found automatically search for exchange
rates for the rate type ‘M’.
Class 26
Assignment of Default Exchange Rate Type in the document type (OBA7)
Doc Type: SA
Default Values
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Exchange rate type for foreign currency Docs: 9M

Save it.
Post Foreign currency transaction
Date: 26.04.2013
Currency: USD
Posting Key: 40
Account: 200400
Press Enter
Amount: 10$
Business Area: 95S1
System validated document type SA and picked up the exchange rate type ‘9M’ and
according to the translation date in the document extracted the value of “47” from exchange rate
table.
Posting key: 50
Account: 100300
Amount: *
Text: +
Simulate
Save it.
Maintain Exchange Rate Manually: (F-02)
Doc date: 26.04.2013
Currency/Rate: USD 57
The warning message Exchange Rate 57/- deviated from table rate 47/- by 21.28%. against
the company code maximum exchange rate deviation maintained with 10%. Hence any exchange
rate deviation between exchange rate table and manual exchange rate with through warning
message.
Posting of Foreign currency other than USD (F-02)
Date: 26.04.2013
Currency: SAR
Press Enter
The error is conversion factors missing for rate type 9M currency SAR→INR.
Now maintain conversion factors (OBBS)
Select Yes
NEW ENTRIES
Exchange From To Valid from Ratio from Ratio to
rate
9M SAR INR 01.04.2013 1 1
Save it.
Maintain Exchange Rates (OB08)
NEW ENTRIES
Exchange Valid from From Currency Dir Quotation To Currency
Rates
9M 01.04.2013 SAR 17 INR
Save it.
Post Data (F-02)
Date: 26.04.2013
Type: SA
Currency: SAR
Posting key: 40
Account: 200400
Press Enter
Amount: 1000 SAR
Amount in Local currency: 17000/- INR
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Save it.
Group Currency:
Currency used for consolidated reporting purpose. This currency will be maintained at client
level. If business wants to get the consolidated report at Group Currency level are must activated
group currency at each company code.
Hence the transactions posted at company code level automatically get translated or posted
parallel at Group Currency as well.
Class 27
Identifying of Group Currency Indicator (SCC4)
Group currency can be identify by going through the client settings. The client currency is
terms as Group currency.
Double click on Client 800
The currency is EUR
Maintain Additional Currencies against Company Code (Parallel Currency) (OB22)
The transactions posted against company code can parallel update additionally with two
currencies. They are
✓ Groups currency
✓ Company currency
✓ Hard currency
✓ Index Based currency
Press NEW ENTRIES
Company Code:
System automatically populates 1 st local currency
Currency Type: 10 Company code currency
2nd Local currency
Currency Type: 30 Group Currency
40 Hard Currency
50 index-based currency
60 global company currency
Valuation: 0 Legal Valuation (1 – Group Valuation, 2 – Profit Centre Valuation)
Currency: EUR
Exchange Rate Type: M
Source Currency: 2 Translation taking first local currency as basis
1 Translation taking transaction currency as basis
Translation Date Type: 3 Translation Date (1 – Document Date, 2 – Posting Date)
Save it.
Define or Maintain Conversion Factors for Group Currency (OBBS)

New Entries
Exchange From To Valid Ratio Ratio
Rate Type From From To
M INR EUR 01.04.2013 1 1
Save it.
Define Exchange Rates (OB08)
New Entries
Exchange Valid From From Direct To Currency Indirect
Rate Type Currency Quotation Quotation
M 01.01.2013 INR 0.014114 EUR 70.8500
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Save it.
Testing of Group Currency (F-02)
Doc Date: 27.04.2013
Company code:
Currency: INR
Posting Key: 40
A/C: 400401
Press Enter
Amount: 10000/-
Business Area: 95S1
Text: Testing of group currency
Posting Key: 50
A/C: 200400
Press Enter
Amount: *
Text: +
Click on Document Over View Button (Shift + F2)
Click on Display Currency
Select Group Currency
Press Enter
Amount: 140EUR Save it.
Posting of Foreign currency Transaction
Doc Date: 27.04.2013
Currency: USD
Posting Key: 40
A/C: 400401
Press Enter
Amount: 100$
Amount in Local Currency: 4,700/-INR
Posting key: 50
Parking Document
Parked Documents are subjected to approvals. The document parked by the user will be
sent to authorised person for cross check or verification. The person can be accept or reject the
document.
Parked Documents are called as Preliminary documents and No Transactional Data will get
updated or posted to GL Account till the parked document was accepted and posted by the user or
by authorised person.
The parked functionality can be handled
✓ Manually
✓ Through Work Flow
Class 28
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Parking Functionality through Manual Concept

When the user or Accountant parked the document and send the document information
through mail to the authorised user for validating the correctness. The authorised user validate the
document and he can approve or reject the document. This information again sent to the user
manually by mail.
Activate Users in SAP (SU01)
To view list of users available in the system
Place the cursor on User and Press F4
Press Enter
Select the user SAP
Click on change password
Give New password
Press enter
Parking of Document by SAP user (FV50)
Path: A/C→FA→GL→POSTING→EDIT OR PARK GL DOCUMENT
Company Code:
Doc Date: 29.04.2013
GL A/C: 400400
Debit
Amount: 1000
Text: Testing of Park Document
Business Area: 95S1
GL A/C: 200400
Credit
Amount: 10000
Text: +
Document→Park
Document 100009 was parked.
To View Document (FB03)

Doc No. 100009
Co code:
Fiscal year: 2013
Press Enter
Table for Parked Document: VBSEGS
Sending of Short message to Authorised user
System→Short Message
Title: Document No. 100009 parked. Company Code:
Document Content
Sir,
I have parked the document, kindly validate and update Thanks
Recipient Recipient Type Express Mail
SAP SAP Logon Name ✓
Click on send.
Login SAP with user ID
SAP
Sap123
Change the password
View inbox
SAPMENU→OFFICE→WORK PLACE-SBWP
Press enter
Expand Inbox
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The observation of User SAP is Document 100009 posted incorrectly with wrong amounts
and hence sending a manual mail rejecting the document and for corrections.
Change or Edit Amounts for Parked Document (FV50)

A/C→FA→GL→DOCUMENT→PARKED DOCUMENT→FBV2-CHANGE
FBV2 – CHANGE
FBV0 – POST
FBV4 – CHANGE HEADER
FBV6 – REJECT
Company Code:
Document Number: 100009
Fiscal Year: 2013
Press Enter
For parked Document user can change Document Header fields as well as line item
information.
Change Debit Amount to 10000/-
Click on Post (Shift + F11)
Document 100009 was posted in company code
Class 29
Posting Functionality through Work Flow
Work Flow is the feature used to send the information automatically when the scenario
executed. Work flow will be developed by ABAP consultants. The work flow can be extensively
used in case of authorisations and approval process.
Steps or Process of Parking in case of Workflow
✓ Initiator parks the document – FV50
✓ Workflow will get triggered automatically once the initiator parks the document
✓ A mail will automatically triggered to Authorized person or Finance officer with park
document information
✓ Automatically if he opens the screen system will provide two options Accept or Reject
✓ If he clicks on Reject Button system automatically calls up transaction – FBV6 and a mail will
triggered to initiator with rejection reason
✓ If he accept the document transaction – FBV0 will be triggered and again mail will be sent to
initiator with comments
T-Code for Workflow creation or maintain SWDD
Recurring Documents
Recurring Documents are called as template documents and periodically accounting entries
will be generated with reference to template document. Based on the frequency maintain in the
recurring document we will execute and post Accounting Entries. All recurring nature transactions
will be maintain under this document with the respective amounts and additional account
assignments. These documents will save the time of the users for month end closing activities.
Creation of GL A/C (FS00)
GL Account: 400402
Create
Type/Description
A/C Group: Administration expenses
Select P&L Statement Account
Text: Stationary Expenses
Select Line Item Display
Sort Key: 001
Field Status Group: G001
Save it.
Define Number Ranges for Recurring Document (FBN1)
Recurring Documents will use same document type but Number range will be “X1”.
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Company Code:
Click on Change Intervals
Click on Insert Intervals
No Year From Number To Number
X1 2013 1 9999
Save it
Define Recurring Document Templates (FBD1)
Note: These Recurring Documents will be maintained by the Business according to their
requirements.
Path: ACCOUNTING→FA→GL→REFERENCE DOCUMENTS→FBD1-RECURRING DOCUMENT
Company code:
First Run on: 01.04.2013
Last Run on: 31.12.9999
Intervals in Months: 01 Per Month
Run Date: 5
Document Type: SA
Currency: INR
Posting Key: 40
Account: 400400
Press Enter
Amount: 10,000/-
Business Area: 95S1
Text: Rent
Posting Key: 40
Account: 400401
Press Enter
Amount: 5000/-
Text: +
Posting Key: 40
Account: 400402
Press Enter
Amount: 1000/-
Posting Key: 50
Account: 200400
Press Enter
Amount: 16,000/-
Text: +
Save it.
Document 1 was stored in Company Code
Execution of Recurring Documents
The Recurring Documents will be periodically executed in order to generate financial
accounting entries.
Class 30
While execution of Recurring Document system will generate Batch Input Session for
processing of Accounting Document in background instead of online.
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Batch Input Session (BTIS)

Batch Input Session is the feature provided by the SAP to post documents in background.
When business needs to execute or post or process multiple transactions we use batch input
sessions. The BTIS consists of the parameters related to posting of transactions and we can view
Log related to the execution of BTIS. If transactions consists of errors and again BTIS can be
executed.
Path: A/C→FA→GL→PERIODIC PROCESSING→RECURRING ENTRIES→EXECUTE – F.14
Company Code:
Fiscal Year: 2013
Settlement period: 01.04.2013 to 30.04.2013
Batch Input Session Name: SAPF120_
Select Hold Processed Session
Execute
Message is Session SAPF120_ was created.
Note: The BTIS consists of the data transferred from the recurring documents. If we process BTIS
the Recurring data will be posted to Accounts.
Process Batch Input Session (SM35)
SYSTEM MENU→SERVICES→BATCH INPUT→SESSIONS
Select the Session SAPF120_0510
Press Process Button
Processing Mode
Select Process/Foreground
If this option selected all the screens will be displayed while processing.
Press Enter
Document Date: 05.04.2013
Next Run: 05.05.2013
Document No. 1
Keep on press Enter till you get the message processing of BTIS completed.
Click on Session Overview
Double Click on your Session
Log Created
Document No. 100000
View Accounting Document (FB03)
Document No. 100010
Press Enter
View Recurring Document Information (FBD3)
Path: A/C→FA→GL→DOCUMENT→REFERENCE DOCUMENTS→RECURRING
DOCUMENTS→FBD3-DISPLAY
FBD2-CHANGE
F.56-DELETE
FBD4-DISPLAY CHANGES
Document No. 1
Company Code:
Fiscal Year: 2013
View→Recurring Entry Data
Execution of Recurring Document for the month of May (F.14)
Company Code:
Fiscal Year: 2013
Settlement period: 01.05.2013 to 31.05.2013
Batch Input Session Name:
Select Hold Processed Session
Execute
Execute BTIS (SM35)
Select the Session
Process Mode
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Select Display Errors Only Mode

Press Enter
Error is Period 2 is not open (OB52)
Open 2nd Period as well
Save it.
After rectification of error execute Batch Input Session Screen.
Processing of Batch Input Session completed.
Click on Session Overview
Click on Log Button
Double click on Session
Document No. 100011 was posted.
Open Item Management
This is the functionality used for clearing procedure. The GL Accounts which are subjected
to clearing must be selected with open item management. If this option was selected the clearing
can be done at Item level instead of balances.
Ex. Salary payable, rent payable, cash discount clearing accounts, GR, IR clearing accounts etc...
Clearing Procedure
Outgoing and incoming payments are called as clearing. This clearing can be done at Item
level of the GL account if we select Open Item Management.
Clearing can be.
• Full clearing
• Partial clearing
• Residual clearing
Ex. Insurance payable is the GL A/C
Class 31
Create GL A/C Insurance Payable A/C (FS00)
GL Account: 100400
Account: Current Liabilities
Text: Insurance Payable A/c
Select Only Balances in Local currency
Select Open Item Management
Sort Key: 001
Field Status group: G001
Save it.
Creation of GL Insurance A/c
GL A/C: 400500
Account: Financial Expenses
Select P&L account
Text: Insurance account
Select Lind Item Display
Sort key : 001
Save it.
Posting of Insurance Payable Transaction (F-02)
Doc Dt: 30.04.2013
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Posting Dt: 30.04.2013

Posting Key: 40
Account: 400500
Press Enter
Amount: 1000/-
Business Area: 95S1
Text: Testing of Open Item Management
Posting Key: 50
Account: 100400
Press Enter
Amount: *
Text: +
Save it.
Doc No. 100012.
Posting Insurance Payable for the Month of May (Post with Reference)
Press Post With Reference
Reference
Doc No. 100012
Co code:
Fiscal Year: 2013
Flow Controls
Press Enter
Change the Dates to
Doc Dt. 31.05.2013
Postage Dt. 31.05.2013
Keep on Pressing Enter
Save it.
Doc No. 100013
Post Insurance payable Rs. 5,000/- for the month of May
Click on Post with Reference Button
Doc No. 100013
Select Display Line Item
Change Amount: 5,000/- for both the Line items.
Keep on press Enter
Save it.
Doc No. 100014
View GL Balances (FS10N)
GL Account: 100400
Co code:
Fiscal Year: 2013
Execute
View GL Line Item Display (FAGLL03 or FBL3N)
Path: A/C→GL→ACCOUNT→DISPLAY/CHANGE ITEMS(NEW)
GL Account: 100400
Co Code:
Select Open Items
Open at key Date: 31.05.2013
Execute.
Note: The total of Open Items must be equals to GL A/C Balances.
Output: 3 open line items displayed with the total amount of Rs. 7000/-
Clearing Procedure
The GL Accounts which are maintained as open item management are subjected to clearing
indicates the items of the GL accounts will be cleared by other GL accounts or with the same GL
account situational.
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Outgoing payment of Rs. 1,000/- by cash towards Insurance payable of April (F-07)
Path: A/C→FA→GL→POSTING→OUTGOING PAYMENTS
Doc Dt. 03.05.2013
Type: SA
Bank GL A/C: 200400
Amount: 1,000/-
Text: Insurance payment
Open Item Selection
Account: 100400
A/C Type: S
Press Process open Items
Click on Select All Button
Click Deactivate Items
Double Click on The Line item which you want to Clear
Amount Entered: 1,000/-
Assigned: 1,000/-
Not Assigned: 0
Document → Simulate
Entry is
Insurance Payable A/C Dr 1,000/-
To Cash A/C 1,000/-
Note: Business Area to the cash Account automatically extracted from the original line item.
Save it
Doc No. 100015
View GL Balance (FS10N)
GL account: 100400
Co Code:
Fiscal Year: 2013
View Line Item Display (FAGLL03)
GL account: 100400
Select Open Items
Key Dt. 31.05.2013
List of Open item Balance is: 6,000/-
Select Back arrow button
Click on Cleared Items. Execute.
Class 32
Partial Clearing: Payment of partial amount of the open item
SAP treatment on partial payments is
✓ All the items remains open till the original invoice got totally cleared.
✓ We can identify partial documents with reference to clearing document No.
Testing of Partial Payments:
View Line Item Display (FBL3N)
GL Account: 100400
Select Open Items
Execute.
Payables are 1,000/- and 5,000/-
Partial Payment: out of 1,000/- make the payment of 200/- (F-07)
Dt. 06.05.2013
Type: SA
Bank Data
Account: 200400
Amount: 200/-
Text: Partial Payment
Account: 100400
Click on Process Open Items
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Activate Item 1,000/-

Partial payment
Against 1,000/- Line Item
Double click on payment amount
Make it as 200/-
Insurance Payable A/C Dr 200/-
To Cash A/C 200/-
Save it. Doc No. 100016.
Line Item Display
GL: 100400
Payment of Balance 800/-
While Clearing Balance 800/- we must refer open invoice as well as partial clearing
document (F-07)
Dt. 06.05.2013
Bank Data
GL: 200400
Amount: 800
Text: Balance Payment
Open item
Account: 100400
Activate Original invoice amount 1,000/- and 200/-. Hence balance will be 800/-
Simulate
Save it.
Doc no. 100017
FBL3N report
GL Account: 100400
Open Item: Rs. 5,000/-
Select Back arrow Button
Click on cleared items
Clearing date: 06.05.2013
Execute.
Residual Clearing:
One of the option of partial payment but Accounting treatment will be different.
Features of Residual
✓ While doing the partial payment using residual option system will Reverse Original invoice
amount. Post payment Amount and creates New Open Item for the Balance amount to be
cleared.
✓ There will be no connectivity or relation between original invoice and partial payment
Testing of Residual (FBL3N Report)
Open item is Rs. 5,000/-
Partial payment using residual option (F-07)
Dt: 06.05.2013
Type: SA
A/C: 200400
Amount: 2,700/-
Text: residual
GL: 100400
Residual Items
Activate the item 5,000/-
Double click on Residual Item (New Open Item)
2,300/-
Simulate
Insurance payable A/C Dr 5,000/-
To Cash A/C 2,700/-
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To Insurance Payable A/C 2,300/-
Class 33 0
Foreign Currency Revaluation
Revaluation of Foreign Currency transactions in order to know Exchange Gain or Loss is a
statutory requirement. We must revaluate these transactions at item level or Balance level
periodically or yearly.
Creation of GL A/C’s (FS00)
GL: 400510
Group: Financial Expenses
Select P&L Statement account
Text: Exchange Loss
Sort key: 001
Field status Group: G001
Save it.
GL: 300100
Group: Other Income
Select P&L Statement account
Text: Exchange Gain
Save it.
GL: 100900
Company Code:
Account Group: clearing Accounts
Select Balance Sheet accounts
Text: Clearing Exchange account
Select Only Balances in Local Currency
Sort Key: 001
Save it.
Configuration Steps
Define Valuation Methods
Path: SPRO → FA(N)→GL ACCOUNT→ PERIODIC PROCESSING→ VALUATE→ DEFINE
VALUATION METHODS
New Entries
Method:
Description: Valuation Method Always
Valuation Procedure
Select X Always Evaluate
Document Type: SA
Exchange Rate Determination
Exchange Rate Type for Debit Balance: M
Exchange Rate Type for Credit balance: M
Determine Exchange Rate Type from Account Balance
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If this indicator selected Exchange Rate Type will be identified from GL Balance level.
X Exchange Rate Type from Invoice Reference
X If you selected this indicator the Exchange Rate Type determine from each invoice
reference and currency combination.
Select option 2
Save it.
Define Valuation Areas
Same path
New Entries
Valuation Valuation Method Currency Type
95 Co. Code Currency
Save it.
Check Assignment of Accounting Principles to Ledger Group
Same path
Identify the Accounting principle assigned to the Ledger Group 0L
Accounting Principle Target Ledger GL
IAS 0L
Assign Valuation Areas and Accounting Principles
Same path
New Entries
Valuation Area Accounting Principle
95 IAS
Save It.
Prepare automatic posting for Foreign Currency Valuation
Path: SPRO→ FA→ GL→ PERIODIC PROCESSING→ VALUATE→ FOREIGN CURRENCY
VALUATION→ PREPARE AUTOMATIC POSTINGS FOR FOREIGN CURRENCY VALUATION
Double click on KDF Exchange rate difference open items GL Accounts
Chart of Accounts:
New Entries
GL A/C: 100400
Currency: INR
Currency Type: 10
Exchange Rate Difference Realized
Loss: 400510
Gain: 300100
Valuation
Valuation Loss 1: 400510
Valuation Gain 1: 300100
Balance sheet adjustment: 100900
Save it.
KDF is used for open item managed GL A/C.
Note: Transaction Key KDF used to valuate open item managed GL Accounts.
Transaction: KDB
Exchange Rate Difference using Exchange Rate Key
If the Business wants to determine Exchange Rate Differences using key we must maintain
below settings and this key must be assigned to all the GL accounts managed with Foreign
Currency.
Exchange Rate Key Expense Account Gains

400510 300100
Save it.
Assignment of Exchange Rate Key to GL Account: (FS00)
GL Account: 100300
Click on Change Button
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Control Data
Exchange Rate Difference Key:
Save it.
Class 34
Testing of Exchange Gain or Loss
Post Foreign Currency transaction (Loan Receipt at Exchange Rate 40 in USD) (F-02)
Doc Dt. 08.05.2013
Currency: USD Rate: 40
Posting Key: 40
A/C: 200400
Press Enter
Amount: 1000$
Business Area: 95S1
Text: Testing of Foreign Currency Transaction
Posting Key: 50
Account: 100300
Press Enter
Amount: *
Text: +
Save it.
Doc no. 100018
Maintain or change Exchange Rate to 48/- with Exchange Rate Type 9M (OB08)
New Entries
Exchange Rate Valid From From Currency Direct To Currency
Quotation
9M 08.05.2013 USD 48 INR
Save it.
Foreign Currency Valuation (New) FAGL_FC_VAL)
Path: ACCOUNT→ FA → GL → PERIODIC PROCESSING→ CLOSING→ VALUATE→ FOREIGN
CURRENCY VALUATION
General Data selection
Co. Code:
Valuation Dt. 31.05.2013
Valuation Area: 95
GL Balances
Select Valuate GL Account Balances
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GL Account: 100300
Exchange Rate Difference Key:
Execute.
Output:
GL Account: 100300
Loan Amount: 1000$
Old Value: 40,000/-
New Value: 48,000/-
Gain/Loss: 8,000/-
The Exchange Gain or Loss transactions are
FC transaction valuations can be executed periodically or yearly basis in case of periodic execution
relevant to Account Balances must be reversed in the future month.
Class 35
Interest Calculations
Creation of GL Accounts (FS00)
GL Account: 400501
Select Profit and Loss Account
Text: Interest Expense or Loss
Sort Key: 001
Save it.
GL Account: 300001
Group: Other Income
Select Profit and Loss Account
Text: Interest Gain Account
Sort key: 001
Save it.
GL Account: 100401
Group: Current Liabilities
Select Balance Sheet Account
Text: Interest Payable Account
Select open Item Management
Sort Key: 001
Save it.
GL Account: 200600
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Group: Current Assets

Select Balance Sheet account
Text: Interest Receivable Account
Sort Key: 001
Save it.
GL Account: 100200
Group: Secured loans
Select Balance Sheet account
Text: Loan from Third Party
Sort Key: 001
Save it.
Configuration Steps:
Define Interest indicator or Interest Calculation Types (OB46)
Path: SPRO→ FA (NEW)→ GL NEW → BUSINESS TRANSACTIONS→ BANK ACCOUNT
INTEREST CALCULATION→ INTEREST CALCULATION GLOBAL SETTINGS→ DEFINE
INTEREST CALCULATION TYPES
New Entries
Interest Indicator Name Interest Calculation Type
95 Balance Interest Indicator S
Save it.
S = Balance interest Calculation
P = Item interest Calculation
Z = Penalty interest Calculation
Prepare Account Balance interest Calculation (OBAA)
Same path;
New Entries
Interest Calculation Indicator: 95
Period Determination
Interest Calculation Frequency: 01 (1Month)
Interest Determination
Calendar Type: G
Standard SAP delivered below Calendar types
No. of days in year No. of Days in Month
B – Bank Calendar - 360 30
J – French Calendar 365 30
F – French Calendar 360 exact No. of Days in a calendar month
G – Gregorian Calendar 365 Exact No. of Days in a Calendar month
Select Balance Plus Interest
Save it.
Define Reference Interest Rates (OBAC)
Same path till Bank A/C interest Calculation → Interest Calculation → Define Reference Interest
Rates → New Entries
In this step we create indicator for Reference Interest which is used to maintain interest
rates periodically or date wise.
Reference Interest Rate: 95_D

Text: Debit Interest Rates
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Date from: 01.04.2013

Currency: INR
Press Next Entry Button
Reference Interest Rate: 95_C
Text: Credit Balance Interest Rates
Date from: 01.04.2013
Currency: INR
Save it.
Define Time Dependent Terms (OB81)
Same path:
New Entries
Currency Key: INR
Effective From: 01.04.2013
Sequential Number: 1
Term; Debit Interest Balance Interest Calculations
Interest Rates
Reference Interest Rate: 95_D
Press Next Entry Button
Interest Indicator: 95
Currency Key: INR
Effective from: 01.04.2013
Sequential No. 2
Term: Credit Interest Balance Interest Calculation
Reference Interest Rate: 95_C Save it.
Enter Interest Values (OB83)
Same path:
New Entries
Reference Indicator Valid from Interest Rate
95_D 1.4.2014 10.25
95_C 1.4.2014 11
95_D 5.5.2014 10
95_C 5.5.2014 10.80
Save it.
Prepare GL Account Balance Interest Calculation (OBV2)
Same path till BANK INTEREST CALCULATION→ INTEREST POSTING→ PREPARE GL
ACCOUNT BALANCE INTEREST CALCULATION
This step is used for automatic determination of GL Accounts related to Interest Calculation.
GL Accounts assignment will be done using default account symbols.
Click on Account Button
Chart of Accounts:
Account Symbol Currency GL Account
0001 – Interest Received INR 300101
0002 – Interest Paid INR 400501
1000 – GL Account (Earned) INR 200600
2000 – GL Account (Paid) INR 100401
Save it.
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Class 36
Assignment of Interest Indicator to the Loan Accounts (FS00)
GL Account: 100200
Create/Bank Interest
Assign Interest Indicator: 95 Balance Interest Indicator
Save it.
Loan Receipt Entry on 16.04.2013 (F-02)
Doc Dt. 10.05.2013
Posting key: 40
Account: 200400
Press Enter
Amount: 10,000/-
Text: Loan Receipt
Posting Key: 50
Account: 100200
Press Enter
Amount: *
Value Dt: 16.04.2013
Note: interest Calculation will be based on Value Date.
Text: +
Save it.
Calculation interest on Loan from party for the month of April (F.52)
A/C→ FA→ GL→ PERIODIC PROCESSING→ INTEREST CALCULATION→ BALANCE
INTEREST CALCULATION
Chart of Account:
Co. Code:
Calculation period: 01.04.2013 to 30.04.2013
Execute
Loan Amount: 10,000/-
Interest %: 11%
No. of Days for Interest Calculations: 15days
Interest is: 45.21/-
Select Back arrow button
Output Control
Select Additional Balance line
Select Interest Rate Overview
Posting Control
Select Post Interest Settlement
Select Update Master Records
Session Name: RFSZIS00
Posting Date of session: 30.04.2013
Select Hold Process session
All the above selection parameters can be stored under a variant so intern next time when
you execute the transaction we can get the input values and can be modified accordingly.
Click on Save Button
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Variant Name:
Meaning: Interest calculation
Click on Save (Variant Saved)
Execute the Transaction F.52
Click on Get Variant Button
Execute the Variant Dialog Box
Select your variant
All the selection parameters populated on screen.
Execute
End of the page the message is Batch Input Session Created.
Executed Batch input Session (SM35)
Select and process your session in Process/Foreground
Keep on press Enter
System update the GL Master record with key date of last Interest calculation 30.04.2013
The date of last interest Run: 10.05.2013
Double click on Processed Batch Input Session
Go to Log
Doc No. 100024
View Accounting Document (FB03)
Doc No. 100024
Co. Code:
Fiscal Year: 2013
Interest Expense or Loss A/C Dr
To Interest Payable A/C
Execute Interest for the Month of May (F.52)
Click on Get variant Button
Variant:
Execute
Calculation period: 01.05.2013 to 31.05.2013
4days 11%
27 days 10.80%
Total Interest: 91.94/-
Batch Input Session Created.
Process BTIS (SM35)
Select the variant
Select Process in Display Errors Only
Doc No. 100025.
Class 37 ACCOUNTS PAYABLE

Accounts payable is subjected ledger of financial accounting and deals with Vendors
(Suppliers) Vendors are called as sub ledgers. All Business transactions of the Vendors will be
handled through these sub ledgers. For Financial Reporting each and every vendor master or sub
ledger we must assign respective GL accounts. The GL accounts assign to subjected ledgers are
called as Reconciliation Accounts.
No transactions can be directly posted to these reconciliation accounts. These accounts will
get updated transactions posted to subsidiary accounts.
Reconciliation Accounts: Reconciliation Account is a GL Account. which will be assign to
subsidiary ledgers. In detailed itemized report can be extracted through subsidiary ledgers and
accumulated balances of these ledgers will be reported through Reconciliation Accounts.
Vendor Business Transactions:
1. Purchase Invoices
a. Non PO base Purchase (Purchase invoice posting using FI-AP module)
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b. PO based Purchases (MM-FI Integration) Procurement to Payment Cycle (P to P Cycle)
In case of MM module is in scope all inventory procurements will be handled through PO

based invoice level or PO based Purchases. AP module is used for
i. Validate the invoice and post it to financial accounting
ii. Check Vendor open items for due date analysis
iii. Outgoing payments to Vendors on due dates
iv. Validating the tax calculations
v. Bank Reconciliation statements
vi. Statements to Vendors periodically with the list of transactions handled and
information on due amounts.
2. Goods Returns
3. Out Going Payments: Payments can be handled in SAP as below
i. By Cash
ii. By Bank
a. Manual Payments
b. Automatic payments (by Cheque, bank transfers, DD)
4. Calculation of cash discounts based on the terms agreed with the vendor
5. Interest Calculations: On Overdue items penalty interest will be calculated and to be paid
6. Taxation: tax on Sales and Purchases
i. Excise Duties
ii. VAT
iii. CST
iv. Services taxes
v. Custom Duties
vi. TDS.
Configuration Steps
Create GL Accounts (FS00)
GL Account: 100700
Account Group: Sundry Creditors
Select Balance Sheet Account
Text: Domestic payables
Currency: INR
Do not select Only Balances in Local Currency
Reconciliation Account for Account Type: Vendors
Sort Key: 012 (Vendor Number)
Field Status Group: G067 (Reconciliation A/C)
Save it.
Create With Template
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GL A/C: 100701
Reference GL A/C: 100700
Co. Code:
Text: Foreign Payables
Save it.
Create with Template

GL A/C: 100702
Text: Affiliated Payables
Save it.
GL A/C: 100703
Text: Employee Payables Save it.
GL A/C: 100704
Text: Service Payables
Save it.

GL A/C: 100705
Text: One time Vendor Payables
Save it.
GL A/C: 400100
Group: Payroll Expenses
Select P&L Account
Text: Professional Service Charges
Sort Key: 001
Save it.
Configuration Steps
Define Vendor Account Groups (OBD3)
SPRO→FA (NEW)→A/C RECEIVABEL & A/C PAYABLE→VENDOR ACCOUNTS→MASTER
DATA→PREPARATIONS FOR CREATING VENDOR MASTER DATA→ DEFINE A/C GROUPS
WITH SCREEN LAYOUT (VENDORS) → New Entries
Account Group:
Name: Domestic Vendor Group
Field Status
Double Click on Company Code Data
Double Click on A/C Management
Select Reconciliation A/C as Required Entry
While Creation of Vendor Master Reconciliation A/C will be the Mandatory Entry.
Save it. Create Request AP Configuration Settings.
Next Entry button
A/C Group: 9511
Name: Foreign Vendor Group
Maintain Reconciliation A/C has Required Field.
Save it.
Next Entry Button
A/C Group: 9512
Name: Affiliated Vendor Group
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Save it.
Next Entry Button
A/C Group: 9513
Name: Employee Vendor Group
Save it
Next Entry Button
A/C Group: 9514
Name: Service Vendor Group
Save it.
Next Entry Button
A/C Group: 9515
Name: One Time Vendor Group
Select One Time Account
Reconciliation Account as Required Entry
Save it.
Create Number Ranges for Vendor A/C (XKN1)
Note: Vendor Master Number Ranges will be maintain at Client Level. Which indicates same
Vendor Master can be used in Multiple Company Codes
Change Intervals
Insert intervals DOMESTIC PAYABLE
No From No To No
T1 20611 20619
nsert Button
Insert Intervals FOREIGN PAYABLE
No From No To No
T2 20620 20629
Insert Intervals
No From No To No
T3 20630 20639
Insert Intervals
No From No To No
T4 20640 20649
Insert Intervals
No From No To No
T5 20650 20659
Insert Intervals ONE TIME PAYABLE
No From No To No
T6 20660 20669
Save it.
Ignore the message & press Enter
Assign Number Ranges to Vendor A/C Groups (OBAS)

Position
A/C Group:
Group Name Number Range
Domestic vendor Group T1
9511 Foreign Vendor Group T2
9512 Affiliated Vendor Group T3
9513 Employee Vendor Group T4
9514 Service Vendor Group T5
9515 One Time Vendor Group T6
Save it.
Define Sensitive Field for Dual Control (Vendors)
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In this step we maintain the field changes in the Vendor Master are critical subjected to
Configuration of changes by authorized users.
Any changes to these fields in this material masters are subjected to confirmation till the
changes were confirmed by authorized user. No payment can be processed against to the Vendor.
Same path
New Entries
Field Name Field Label
LFA1-LNRZA Alternative Payee
LFB1-ZTERM Terms of Payment
Save it.
Class 39
Define Tolerance for Customer and Vendors OBA3
Path: SPRO → FA (NEW)→AR & AP → BUSINESS TRANSACTIONS→ OUTGOING PAYMENT→
MANUAL OUTGOING PAYMENTS→ DEFINE TOLERANCE (VENDORS)
New Entries
Co. Code:
Tolerance Group: APPLE Group Tolerance
Permitted Payment Differences
Amount Percent
Gain 10 1% EX 10000 9990
Loss 10 1%
Save it.
Define Document Types & Number Ranges for Vendor Transactions (OBA7)
Document Type Description Number Range
KA Transfers and Reserves 17
KG Vendor Credit Memo 19
KR Vendor Invoice 17
KZ Vendor Payment 15
Define Number Range interval for above Number Ranges (FBN1)

Co. Code Number Range Year From Number To Number
17 2014 1700000 1799999
15 2014 1500000 1599999
19 2014 1900000 1999999
Save it.
Posting keys (OB41)
Posting key Name DR/CR Account Type
31 Invoice Credit Vendor
21 Credit Memo Debit Vendor
25 Outgoing payment Debit Vendor
24 Other Payment Credit Vendor
26 Payment difference Debit Vendor
36 Payment difference Credit Vendor
29 Special GL Debit Debit Vendor
39 Special GL Credit Credit Vendor
Credit Vendor Master Data

Vendor Master consists of all the important information of the Vendor like
1. Address & communication information
2. Taxation Information
3. Vendor Bank details & alternative payee information
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4. Reconciliation account, payment details, vendor statement information, purchase

organisation details etc...
Vendor master data consists of following 3 views
a. General DATA (Client Level)
➔ Address
➔ Control
➔ Payment Transaction
b. Company code Data (at each co. Code this information can be changed)
➔ Accounting info
➔ Payment transaction
➔ Correspondence
➔ With Holding Tax
c. Purchasing Organisation Data
This information will be maintained if materials are procured through MM Cycle
Create Vendor Master (FK01 or XK01)

A/C → FA → AP → MASTER RECORDS → FK01 CREATE (or)
→ MAINTAIN CENTRALLY→ CREATE - XK01
Co. Code:
A/C Group: 9513 (Employee Vendor Group)
Screen 1 Address
Name
Title: Mr.
Name: Salman Khan
Search Terms
Search Terms: Salman
Street/Address
Country: IN
Select Next Screen
Screen2 Control
Account Control
Tax information will be maintained
Select Next Screen
Screen 3 Payment Transactions
Country Bank Key Bank A/C A/C Holder
IN ICICI 000123456 Salman
Bank key is the unique identity for any Bank which holds the Bank Address details
Click on Bank Data
Bank Name: ICICI
Region: 10
Bank Branch: JP Nagar, Bangalore
Press Enter
Next Screen
Screen 4 Account Information
Reconciliation Account: 100703 Employee Payables
Sort Key: 001
Cash Management Group: A5 (Personal Cost)
Select Next Screen
Screen 5 Payment Transactions
Select Check Double Invoice Button
If any invoice posted with the same reference key system will through warning message.
Select Next Screen
Screen 6 Correspondence
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Save it.
Vendor No. 400700 was created in Co. Code
Post Transactional Data

Post Vendor Salaries Payable Transaction
A/C → FA → AP → DOCUMENT ENTRY →INVOICE GENERAL – F-43
Date: 27.05.2013
Doc Type: KR
Co. Code:
Posting key: 31
Account: 400700
Press Enter
GL Account: 100703
Amount: 50,000/-
Text: Salary Payable
Posting Key: 40
Account: 400101
Press Enter
Amount: *
Text: +
Save it.
Doc No. 1900000
GL Account creation
GL Account: 400101
Group: Payroll Expense
Select P&L Account
Text: Salaries Account
Sort Key: 001
FSTG: G001
Save it.
Class 40
View GL A/C Balances (FS10N)
Accounting → Financial Accounts → Accounts Payable → Accounts → Display Balances
GL Account: 100703
Co. Code:
Execute
Credit balance of 50,000/- updated to GL A/C
Create Vendor Master (XK01)
Co. Code:
A/C Group: 9513
Address Screen
Title: Mr.
Name: Somayajulu K
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Search Term: Somk

Country: IN
Region: 10
Payment Transactions
Country: IN
Bank Key: HDFC
Bank A/C: 00098765
A/C Holder: Somayajulu
Click on Bank Data
Bank Name: HDFC
Bank Branch: Bangalore
Accounting Information Accounting Screen
Recon A/C: 100703
Cash Management Group: A5
Select Check Double Invoice
Save it. Vendor No. 400705.
Post Salary Payable of 35,000/- against Vendor No. 400705 (F-43)
Doc Date: 28.05.2013 Type: KR
Posting Key: 31
Account: 400705
Press Enter
GL A/C: 100703
Amount: 35000
Text: Salary Payable
Posting Key: 40
Account: 400101
Amount: *
Text: +
Save it
Doc No. 1900001.
Display GL Balances (FS10N)
GL A/C: 100703
Co. Code:
Execute
The GL A/C credit Balance is 85,000/-
Double click on Balance Amount Field
The assignment field got updated with vendor number (The Sort Key for GL A/C 100703 maintained
with Value 012 Vendor Number)
View Vendor Line Item Display (FBL1N)
A/C→FA→AP→ACCOUNT→FFBL1N- DISPLAY/CHANGE LINE ITEMS
Vendor A/C: 400705
Co. Code:
Select open items
Open at key date: 28.05.2013 Execute
One line item Displayed with the status open (Red Colour)
Net Due date symbol is DUE
Payable amount of 35,000/-
Outgoing Payment of 35000/- against to the Vendor 400705 (F-53)
A/C→FA→AP→DOCUMENT ENTRY→OUTGOING PAYMENT→ F-53-POST
Doc Dt: 28.05.2013
Type: KZ co. Code:
Bank Data
Account: 200400
Amount: 35,000/-
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Text: Outgoing Payment

Open Item Selection
Account: 400705
Activate (Blue colour) the Vendor line item which the Business wants to clear by selection
Activate Items
Amount Entered: 35,000/-
Assigned: 35,000/-
Not Assigned: 0
Save it, Doc No. 1500000.
Vendor GL Balance (Recon A/C) (FS10N)
GL A/C: 100703
Co. Code:
Execute
Dr Credit Balance
35,000 85,000 50,000
Double click on Balance Amount
Vendor A/C: 400705
Co. Code:
Select Cleared Items
Execute
The Invoice & Payment Documents displayed with the Status cleared (Green Colour)
Class 41
Payment Terms
Payment Terms are used to identify or calculate Net Due Date of the Invoices.
Net Due Date is used for
1. Identifying of Payment Due Date
2. Calculation of Cash Discounts
3. Interest Calculations on Items
4. Reminders to customers and vendors on their overdue line items
5. Automatic payment of Vendor Open Line Items etc...
Standard SAP has delivered n no. of payment terms according to the Business Requirement we
can create additional terms.
The payment terms will be assigned to the Vendor Master as per the agreement had with
the vendor.
Note: If Required we can assign the payment terms while posting of Business Transactions
Define Payment Terms (OBB8)
SPRO→FA (NEW)→ AR & AP→ BUSINESS TRANSACTIONS→ OUTGOIG INVOICES OR
CREDIT MEMOS→ MAINTAIN TERMS OF PAYMENT
Base Line Date: The date from which system will Payment Terms
The Base Line Date can be a posting date, document date or defaulted to fixed day or a
month.
Create a Payment Term with 15 days due net from the date of posting date.
New Entries
Payment Terms: TR10
Account Type
Select Customer
Select Vendor
Default for Baseline Date
Select posting Date
Payment Terms
Term no. of days
1 15
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Save it.
Post Vendor Invoice using Payment Term TR10 (F-43)

Doc Dt: 29.05.2013 Type: KR
Posting Key: 31 A/C: 400700
Press Enter
Amount: 10,000/-
Payment Terms: TR10 Days: 15
Base Line Date: 29.05.2013
Text: Testing of Payment Terms
Press Enter
Amount: *
Text: +
Vendor A/C: 400700
Select Open Items
Key Date: 29.05.2013
Execute
Click on Change Layout Button
From the Hidden Fields select Net Due Date field from the Shown Fields Click on Document Date
Click on the Button Show selected Fields.
Click on Copy
Against 1000/- invoice Due date symbols is Not Due. Net Due Date is 13.06.2013.
Click on Save Layout Button
Layout:/Z
Save it.
Create Payment Terms with below Specifications (OBB8)

➔ Base line date 1st of Next Month
➔ Within 10 Days 3% Cash Discounts
➔ 20 Days 1% Cash Discount
➔ 30 Days is Due Net
New Entries
Payment Term: 9501
Base Line Date
Fixed Date:1
Additional Months: 1
Default Base Line Date
Select Posting Date
Payment Terms
Term Percentage No. of Days
1 3% 10
2 1% 20
3 30
Save it.
Post Vendor Invoice (F-43)

Press Enter
Amount: 2000/-
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Payment Terms: 9501

Base Line Date: 01.06.2013
Amount: *
Text: + save it.
Vendor A/C: 400700
Select Open Items
Execute
Click on Select Layout Button, Select Your Layout
The Net Due Date is 01.07.2013.
Create Instalment Payment Terms with below Specifications ((OBB8)
➔ 40% immediate Payment
➔ Rest of the Amount is Two Equal instalments
➔ Payable Every Month of
New Entries
Payment Term: Z950
Select Instalment Payment
Next Entry Button
Term: Z951
Default for Base Line Date
Select Posting date
Next Entry
Term: Z952
Select Base Line Posting date
Payment Terms
Fixed Date Additional Month
5 1
Next Entry
Term: Z953
Base Line Data
Select Posting Date
Payment Term
Fixed Date Additional Months
5 2
Save it.
Define Terms of Payment for Instalment Payment (OBB9
Same Path
New Entries
Terms of Payment Instalment Percent Payment Term
Z950 1 40% Z951
Z950 2 30% Z952
Z950 3 30% Z953
Save it.
Post Invoice (F-43)
Posting key: 31 A/C: 400700
Press Enter
Amount: 10,000/-
Payment Term: Z950
Posting Key: 40 A/C:400101
Press Enter
Amount: *
Text: +
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Simulate
Vendor Invoice Splitted according to the payment terms
Item1: 4000/-, Item2: 3,000/-, Item3: 3,000/-
Save it. Doc no. 1900004.
Layout: /Z
4,000/- Due Date is 29.05.2013
3,000/- Due Date is 05.06.2013
3,000/- Due Date is 05.07.2013
Post Vendor Credit Memo – FB65 or F-41

This is nothing but a Purchase return.
Class: 42 House Banks
The Banks with which we deal in SAP system are called as House Banks.
All Payment Transactions (dealing with Cheque, Online Transfers, Automatic Payments)
must be done through House Banks.
House Banks = Bank Key + Bank A/C ID
Bank Key Holds the Bank Address information.
A/C ID consists of Account Number and GL A/C associated with that Bank.
Note: all the Bank related Business transactions must be done with the combination of House Bank
and Bank A/C ID.
Ex. Cheque Transactions, automatic payments, E-Bank Statement, direct transfers, Lock Box
Functionalities.
Note: at each change of Bank address we must define it has a New House Bank.
One House Bank can consists of Multiple A/C ID’s
Create GL A/C (FS00)
GL: 200420
A/C: cash & Bank
Text: STATE BANK OF INDIA Current A/C
Select Only balances in Local Currency
Sort Key: 001
FSTG: G001
Select Relevant to cash flow.
Save it.
GL A/C: 200421
With Template
GL A/C: 200420
Press Enter
Text: STATE BANK OF INDIA Check issue Clearing A/C
Select Open Item Management
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Sort Key: 001
Save it.
Define House Banks (FI12)
SPRO→FA (NEW)→ BANK ACCOUNTING→ BANK ACCOUNTS→ DEFINE HOUSE BANKS
Co. Code:
Note: House Banks are Co. Code dependent.
New Entries
House Bank: 1000
House Bank Data
Bank Country: IN
Bank Key: SBI
Note: Bank Key maintained at Country Level
Create
Bank Name: State Bank of India (Hyderabad)
City: Hyderabad
Double click on Bank Accounts Folder
New Entries
A/C ID: acct1
Description: Current A/C No. 1
Bank A/C Number: 123456789
Currency: INR
GL A/C: 200420
Save it.
Maintain Check Lots (FCHI)
Check lots consists of from and to check no’s issued by the Bank. We can also maintain the
cheques are sequential or non sequential cheque lot. Business will create check lots on
requirement.
Accounting → Fin Acc → Acc Payable → Periodic Processing → F110 – Payments
Menu → Environment → Check Information → Number Ranges
Paying Co. Code:
House Bank: 1000
A/C ID: acct1
Click on Create
Lot
Lot Number: 01
Check Number: 000001000
To : 000001099
Short Info: Check lot No. 1
Purchase Dt: 01.04.2013
Save it.
Class 43
Testing of Manual Payment by Check
Create New Vendor (XK01)
Co. Code:
A/C Group: 9154
Press Enter
Title: Mr.
Name: Salman Khan
Country: IN
Region: 10
Recon A/C: 100704
Sort Key: 001
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Save it. Vendor No. 400710
Create GL Master
GL A/C: 400110
Group: Payroll Expense
Select P& L A/C
Text: Professional charges
Sort Key: 001
FSTG: G001
Save it.
Press Enter
Amount: 10,000/-
Text: Professional charges
Amount: *
Text: +
Simulate
Save it, Doc No. 1900005
Vendor Business transactions will update below Tables.
✓ BKPF – Accounting Document Header
✓ BSEG – Accounting Document Line Items
Vendor Line Items are subjected to Open Item Management. Hence the Vendor Line Items
additionally update below Tables.
✓ BSIK – Vendor Open Invoices
✓ BSAK – Vendor Cleared Items
Vendor : 400710
Co. Code:
Select open Items
Execute
System populate the selection parameters under BSIK table and extract the information in a
user defined format.
There is a Open Line Item of 10,000/-.
Check Payment of 10,000/- to Vendor 400710 (F-53)
Doc Dt: 31.05.2013
Type: KZ
Bank Account
A/C: 200421 Amount: 10,000/-
In case of Check payments and Bank transfers it is always advisable to post to a clearing
account till business receive confirmation from the Bank about realization of check transactions.
Text: Check Payment
Open Item Selection
Account: 400710
Type: K
Press Process Open Items
Activate Vendor Line Item which you want to clear.
View vendor Line Item Display (FBL1N)
Vendor: 400710
Co. Code:
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Execute.
Once the Open Items were cleared system removes the entry from Open Item Table (BSIK)
and place it in Cleared Item Tables (BSAK).
Under Open Item Document (1900005) the Clearing Document No. 1500001 got updated.
Check Details Creation Against Payment Doc No. 1500001 (FCH5)

A/C→ FA→ AP→ Environment→ Check Information → Create→ FCH5 – Manual Checks
Payment Doc No. 1500001
Co. Code:
Fiscal Year: 2013
House Bank: 1000
A/C ID: acct1
Check No: 0000010000
Press Enter
City: Bangalore
Save it.
Check no. 000001000 created Successfully.
View Check Register (FCHN)

A/C→ FA→ AP→ Environment→ Check Information → Display→FCHN-Check Register
Co. Code:
House Bank: 1000
A/C ID: acct1
Execute
Check No Payment Amount Recipient Encashment
Date
000001000 1500001 10,000/- Salman Khan -
Bank Statement Received that Check No. 000001000 encashed by vendor (Updation of check
encashment date) FCH6
A/C→ FA→ AP→ Environment→ Check Information → Change→FCH6 – Additional Info / Cash
Co. Code:
House bank: 1000
A/C ID: acct1
Check No. 000001000
Press Enter
Check Encashment Date: 31.05.2013
Save it, Check No. 000001000 saved Successfully.
Post check Transactions to Main Bank A/C after check Realization (F-02)
Doc Dt: 31.05.2013 Type: SA
Posting Key:40 A/C: 200421
Press Enter
Amount: 10,000/-
Text: Check Clearing
Press Enter
Amount: *
Text: +
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Class 44
Check Void or Cancelled in case of
1. Un used checks (check damage, destroy or old one) void
2. Issued Checks
The check issued to the vendor assigned to the payment document number but the
same will be voided in following scenarios.
➔ Issued check dishonoured by bank due to signature mismatch, insufficient
funds and vendor lost the check in all above cases we can avoid the issued check
and give a new check to the vendor to the same payment document
Invoice→ Outgoing Payment→ Check Issue→ Dishonour→ Void Issued Check (Cash or Issue New
Check)
In the above scenario the payment document will remains same and issue a new check
against that document.
Cancel Payment FCH8)

In this case along with the issued check void payment document also will get reversed and
vendor cleared item will be come as open item.
At the time of reversal of cleared or payment document system will reverse the payment
document and also reset the cleared status to open status for vendor invoices (KR Document).
Creation of Void Reason Code:

SPRO → Fin Acc → A/R & AP → Bus Transactions → Outgoing Payments → Automatic Outgoing
Payments → Payment Media → Check Management → FCHV - Define Void Reason Codes
Select New Entries
Reason :
Void Reason Code :
Save
Testing of Voiding
Void Unused Checks (FCH3)
Accounting → Fin Accounting → Accounts Payable → Check Information→ Void → Unused Checks
Co. Code: House Bank: 1000 A/C ID: ACCT1
Check Number: 000001001
Vendor reason code: 06 (Destroyed or Unusable)
Click on Void
View Check Register (FCHN)

Co. code:
House Bank: 1000 A/C ID: ACCT1
Execute
Testing of issued check Void

Vendor A/C: 400700 posting Key:31
Amount: 500
Posting Key: 40 GL A/C: 400110
Save Doc No. 19000016.
Outgoing Payment (F-53)

Bank A/C: 200421 (Check issue Clearing A/C)
Amount: 500
Vendor: 400700
Deselect or deactivate all the line items and activate Rs. 500/- Line Item.
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Save. Doc No. 1500002.
Issue check to the vendor against payment Doc No. 1500002 (FCH5)
Doc No. 1500002
Co. Code:
House Bank: 1000
A/C ID: ACCT1
Check No. 000001002
Press Enter
City: Bangalore
Save.
Issued check Dishonoured

Accounting → Fin Accounting → Accounts Payable → Check Information→Void → Issued Checks
(FCH9)
Co. Code:
House Bank: 1000
A/C ID: ACCT1
Check No. 000001002
Void Reason Code: 07 (Stolen)
Void
Message: Check 000001002 voided payment document not reversed.
Issue New Check against Payment Doc No. 1500002 (FCH5)

Check No. 000001003
Press Enter
City: Bangalore
Save.
Check 1003 Honoured and En cashed (F-02)
Type: SA posting Key: 40 GL A/C: 200421
Amount: 500 Posting Key: 50 GL A/C: 200420
Simulate
Save.
Update Check EnCashment Details (FCH6)
Check No. 000001003
Check Encashment Dt: 03.06.2013
Save.
Voiding of issued check and Cancelled Payment

Invoice → outgoing Payment → Check Creation
Post Invoice (F-43)
Vendor: 400700 Amount: 1000/-
Debit GL A/C: 400110
Save. Doc No. 1900007
Outgoing Payment (F-53)
Bank A/C: 200421 Amount: 1000/-
Vendor A/C: 400700
Deactivate all the items and activate 1000/- invoice.
Save.

Vendor A/C: 400700 Co. Code:
Execute
The 1,000/- KR Document displayed with Cleared Status.
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SAP FICO
Check Creation (FCH5)

Payment Doc No. 1500003
Check No. 000001004
City: Bangalore
Save.
Void issued Check and Cancel Payment (FCH8)
Accounting → Fin Accounting → Accounts Payable → Check Information→Void → Cancel Payment
Void Issued Check + Reverse Payment Document + Reset Cleared Item into Open Item
1004 1500003 1900002
Co. Code:
Reason Code: 09 Reversed Check Payment
Reversal Data:
Reversal Reason: 01
Press Enter
Click on Cancel Payment
Message: Check No. 1004 cancelled, reverse doc No. 1700000.

Vendor A/C: 400700
Co. Code:
Execute
The payment Doc 1500003 reversed with 1700000
Select open Items
Execute
The Doc 1900002 again appearing under open items.
Class: 45
Special GL Transactions
Special GL Transactions will be identified with special GL indicators. Below are list of
Special GL Transactions.
Special GL Indicator Description
A Used for Down Payment/Advances
F Down payment Request
G Guarantees
H Security Deposit
L Letter of Credit
Q Bills of Exchange
For each Special GL Indicator we will assign reconciliation A/C and Special GL A/C or
Alternative Reconciliation A/C.
Alternative GL A/C: The GL A/C which will be assigned in the Special GL Indicator. If any
Transactions posted with Special GL Indicator will bypass Recon A/C and update to Special GL
A/C.
Create GL Account (FS00)
GL: 200610
Group: Current Assets
Select Balance Sheet
Text: Advances to Vendors
Recon A/C for A/C Type: Vendors
Sort key: 012
FSTG: G067 (Reconciliation A/C)
Save it.
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Automatic assignment of GL A/C’s for Special GL Indicators or Down Payments made on

Vendors (OBYR)
Spro→ FA (New) → AR & AP→ Business Transactions → Down payment Made → Define
Alternative Recon A/C For Down Payments (Obyr)
Double click on Special GL Indicator A against A/C Type K
Chart of Accounts:
Recon A/C Special GL
100700 – Domestic Payable 200610
100701 – Foreign Payable 200610
100702 200610
100703 200610
100704 200610
100705- one time vendor account 200610
Save it.
Testing of Advances to Vendors
Create New Vendor Master (XK01)
Co. Code:
A/C Group: 9514
Press Enter
Vendor Name: Ram
Country: IN Region: 10
Press Enter
Recon A/C: 100704 Sort Key: 001
Save it.
Vendor No. 400711.
Vendor Advance Payment (Posting (F-48)
A/C → FA → AP → Document Entry → Down Payment → Down Payment → F-48 Down Payment
Dt: 04.06.2013 Type: KZ
Vendor A/C: 400711
Special GL Indicator: A
Bank A/C: 200400
Amount: 1,000/-
Business Area: 95S1
Text: Advance Payment to Vendor
Press Enter
Amount: 1,000/-
Text: +
GL A/C: 200610
As Special GL Indicator A being used system by pass the GL A/C 100704 and posted the
Amount to Special GL A/C 200610.
Simulate
Save it. Doc No. 1500004
Vendor A/C Dr
To Cash A/C
View GL Balances (FS10N)
GL A/C: 200610
Co. Code:
Execute
Debit Balance of Rs. 1,000/- updated.
Vendor A/C: 400711
Select open Items
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SAP FICO
Type
Select Special GL Transactions
Execute
1,000/- Line Item displayed with Special GL Indicator A.
Post Vendor Invoice for Rs. 1,000/- (F-43)

Dt. 04.06.2013 Type: KR
Press Enter
GL A/C: 100701
Amount: 1,000/-
Text: Vendor invoice
Amount: *
Text: +
Simulate
Professional Charges A/C Dr
To Vendor A/C
Save it, Invoice No. 1900008.
View FBL1N Report
A/C: 400711
Select Open Items
Type
Select Normal Items
Select Special GL transactions
Execute
One Line Item with Special GL ‘A’ and other item is Normal Invoice.
Transfer Advances to Normal Vendor A/C (Recon A/C) for clearing of Invoices (F-54)
A/C→ FA→ AP→ Document Entry → Down Payment → Clearing F-54
Dt. 04.06.2013 Type: KA

Vendor A/C: 400711
Click on Process Down Payment
Under Transfer Posting
Double click on the field to Transfer Available amount or Enter the amount Manually.
Simulate
Vendor A/C Dr (100704)
To Vendor A/C (200610)
Posting of Credit Memo (Goods Returned to Vendor) – FB65

Accounting > Fin Acc > Acc Payable > Document Entry > FB65 - Credit Memo
Vendor No =
Document Date =
Amount =
Text =
Gen Ledger Acc =
Amount = *
Text = +
Simulate and Post
View FS10N Report

A/C: 200610
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Execute
View FBL1N Report

A/C: 400711
Select Normal Items
Both the Items display under normal items with Zero Balance but with the Status of Open.
Auto Clearing of Vendor Line Items (F-44)

A/C→FA→ AP→ A/C→ CLEAR F-44
A/C: 400711 clearing Dt. 04.06.2013
Co. Code:
Activate the Line Items
1000 Dr and 1000 Cr
Simulate
Document Generated without Line Items
Save it.
View FBL1N Report

Vendor: 400711
Select Cleared items
Execute.
Class 46
Scenario2: Advance is 2,000/- and Invoice is 1,200/-
Post Vendor Down Payment (F-48)

Dt. 05.06.2013 Type: KZ
Vendor A/C: 400711
Bank A/C: 200400
Amount: 2,000/-
Press Enter
Amount: *
Text: Advance Payment
Simulate
Vendor A/C Dr
To Cash A/C
Posting Invoice (F-43)

Dt. 05.06.2013 Type: KR
Posting Key: 31 Vendor A/C: 400711
Press Enter
Amount: 1200/-
Text: Vendor Invoice
Posting Key: 40
GL A/C: 400110
Amount: *
Text: +
Simulate
Professional Charges A/C Dr
To Vendor A/C
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SAP FICO
Transfer of Advance from Special GL A/C (200610) to Recon A/C (100704) (Clear Vendor
Down Payments) (F-54)
Doc Dt. 05.06.2013 Type: KA
A/C: 400711
Click on Process Down Payments
Transfer Posting: 1200/-
Simulate
Vendor A/C Dr (100704)
To Vendor A/C (200610)
View FBL1N Report
Vendor: 400711
Select Special GL Transactions
Execute.
The Advance of 800/- remains under Special GL transactions.
Select Normal Items
Execute.
Vendor Auto Clearing (F-44)
A/C: 400711
Select the Line Items belongs to 1200/-
Simulate
No Line Items Generated as this transaction is used to auto clear Open Items which have
Debit and Credit entries with the same amount and to set status to clear.
Save it.
Scenario3: Advance Less than Invoice Amount
Balance Advance is 800/- post Vendor Invoice with an amount of 1,100/- (F-43)
Vendor A/C: 400711
Press Enter
Information Message: 800/- down Payment on Current Assets Exists.
Amount: 1100/-
Amount: * Text: + Save. Doc No. 19000010.
Transfer Advance of 800/- (F-54)
Dt. 05.06.2013 Type: KA
Vendor A/C: 400711
Press Enter
Transfer Posting: 800/-
Simulate and Save. Doc No. 1700003.
Clearing of 1,100/- Invoice with the Outgoing Payment of 300/- (F-53)

Dt. 05.06.2013 Type: KZ
Bank A/C: 200400
Amount: 300/-
Text: Outgoing Payment
Vendor A/C: 400711
Select Advance Transfer 800/- item
Invoice 1,100/-
Simulate
Vendor A/C Dr
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SAP FICO
To Cash A/C
Special GL Request
Down Payment Request are noted items used for reminder or information on due date. We
can refer this request for actual Down Payments. These requests are called as Noted Items.
Class 47
Special GL Request
Special GL Indicator for Request is “F” the Settings are
Assignment of Special GL A/C against Indicator “F” (OBYR) or (FBKP)
Double click on Special GL

Double click on A/C Type “K” and Indicator “F”
Chart of A/C:
Recon A/C Special GL A/C
100700 200610
100701 200610
100702 200610
100703 200610
100704 200610
100705 200610
Click on Properties
Save the Data.
Noted Items Selected
Target Special GL Indicators are: AIMB
While posting of Down Payment request we must refer only Target Special GL Indicators
and Cannot the Indicator related to Request.
Save it.
Post Down Payment Request (F-47)

A/C→ FA→ AP→ DOCUMENT ENTRY→ DOWN PAYMENT→ REQUEST F-47
Dt. 06.06.2013 Type: KA
Co. Code:
Vendor A/C: 400711
Target Special GL Indicator: A
Press Enter
Amount: 6000/-
Due on: 07.06.2013
Text: Advance Payment Request
The above document is noted item and update the transaction only in subjected ledgers but
not to Finance.
View FBL1N Report
Vendor: 400711
Select Noted Items
Execute
One Line Item displayed with Indicator “F”.
Conversion of Noted Items to Actual Down Payment (F-48)

Dt. 06.06.2013 Type: KZ
Vendor A/C: 400711 Special GL Indicator: A
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SAP FICO
Bank A/C: 200400

Amount: 6000/-
Click on Request
Select the Line Item
Click on Create Down Payments
Save it.
Vendor A/C Dr
To Cash A/C
Request → Down Payment → Invoice → Transfer Down Payment → Auto Clearing
Automatic Payment Program (APP)

APP is a tool which is used to clear customers and vendors open items automatically based
on the Due Dates of the Invoices.
Features of APP
1. Based on the due date Invoices and Payment request clear automatically
2. Cash Discounts calculated and posted to accounts
3. Checks will be generated automatically and assign to the Payment Document
4. Business can take the print out of payment advices and checks
5. Payments can be done by checks as well as by Bank Transfer
In case of Bank transfer system creates DME (Data Medium Exchange) file or IDOC
(Intermediately Documents) with the payment information and send to the Bank for clearing
purpose.
Configuration Steps
Configure Automatic Payment Program for Country (FBZP)
SPRO→ FA (NEW)→ AP & AR→ BUSINESS TRANSACTIONS → OUTGOING PAMENTS →
AUTOMATIC OUTGOING PAYMENTS → PAYMENT METHOD/ BANK SELECTION FOR
PAYMENT PROGRAM → SET UP PAYMENT METHOD FOR COUNTRY FOR PAYMENT
TRANSACTION
APP configuration maintained at payment method which will be created under a Country.
New Entries
Country: IN
Payment Method: C
Description: Check Payment
Payment Method
Select Out Going
Payment Method Classification
Select Check
Required Master Record Specification
Select Street, PO Box, Postal Code
Posting Details
Document Type for Payment: KZ
Clearing Document Type: KA
Payment Medium
Select Use Classic Medium Programs (RFFO*)
Payment Medium Program: RFFOUS_C
Name of Print Data Set: LIST1S
This consists of the List of all Printer details in order to Check Printing and Payment
Advices.
Printing settings related to Advices and Checks.
Double click on Currencies Allowed
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Maintain currencies here if the Business wants to restrict payment method with a particular
currency.
To Apply the payment method for all sort of currencies do not maintain any values.
Save it.
Set up Payment Methods for Company code for Payment Transaction - FBZP
Same path
New Entries
Paying Co. Code:
Payment Method: C
Amounts Limits
Minimum Amount: 1000
Maximum Amount: 500000
Select Payment per Due Day
Select Foreign Partner Allowed
Select Foreign Currency allowed
Expand Form Data
Form for the Payment Medium: F110_PRENUM_CHCK
Drawer on the form
Accounts Executive
Execute.
Set up all Company codes for Payment Transactions

New Entries
Co. Code:
Sending Co. Code: XXX
Paying Co. Code: XXX
Select Separate Payment for Business area
Tolerance days for Payable:
Out going Payment with cash Discount from:
Maximum Cash Discounts do not select
Vendors
Special GL Transaction to be Paid: AF
Save it.
Set up Paying Company Code for Payment Transactions

Note: In this step you will specify from which bank account should system makes payment.
Same path
New Entries
Paying Co. Code:
Control Data
Minimum Amounts for Incoming Payment: 100
Minimum Amounts for Outgoing Payment: 100
Expand Form
Form for the Payment Advice: F110_IN_AVIS
Expand Sender Details
Text ID: ST
Letter Header: 0001_Header
Footer: 0001_Footer
Signature: 0001_Signature
Sender: 0001_Sender
Save it.
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SAP FICO
Class 48
Set up Bank Determination
Same path
This step is used to assign House Bank and Respective A/C ID’s to the Payment Method.
Position
Select Co. Code:
Double click on Ranking order
New Entries
Payment Method Currency Rank order House Bank
B INR 1 1000
Double click on Bank A/C’s
New Entries
House Bank Payment Method Currency Account Bank Sub A/C
1000 B INR ACCT1 200421
Double click on Available Amounts
New Entries
House Bank A/C Days Currency Available for Outgoing Payments
1000 ACCT1 999 INR 99999999
Save it.
Testing of Automatic Payment Program(APP)

Assign payment Method to Vendor Master (Change Vendor) (XK02)
Accounting → Fin Accounting → Accounts Payable → Master Records → Maintain Centrally →
XK02 – Change
Vendor: 400710
Co. Code:
Under Co. Code Data
Select Payment Transactions
Press Enter
Assign Payment Method: C
Save it.
Follow the same Procedure for other Vendor Masters.
Note: while Execution of APP system will Validate Payment Method from the Vendor Invoice. If not
Validate in Vendor Master.
While posting of Invoices Payment Method extracted from your Vendor Master.
We need to assign to all the vendors payment methods like above
Testing of APP Program:

Posting of Vendor Invoice (F-43)
Dt. 07.06.2013 Type: KR
Vendor: 400700
Amount: 15,000/- Payment Method: B
Text: APP
Amount: * Business Area: 95S1
Text: +
Save.
Vendor: 400705
Amount: 5000/-
Business Area: 95S1
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SAP FICO
Save it.
Vendor: 400705
Amount: 2,000/-
Business Area: 95S2
Save it.
Posting of Vendor Down Payment Request (F-47)

Vendor: 400710
Press Enter
Amount: 6000/-
Business area: 95S1
Due on: 07.06.2013 Payment Method: B
Save it.
Execute Automatic Payment Program
A/C→ FA→ AP → PERIODIC PROCESSING → PAYMENTS→ F110 – PAYMENTS
Run Date: 07.06.2013
Identification: T1
Press Enter
Status
Message: No Parameters Entered as Yet
Parameters
Posting Dt. 07.06.2013
System uses this date for Clearing Document.
Docs Entered Up to: 07.06.2013
System will consider the eligible Vendor Line Items for Payment till this date.
Co. Code:
Payment Method: B
Next Payment Date: 08.06.2013
This date must be at least 1 day ahead to the Run Date. System will also include the Vendor
Invoices which will become over due by Next Payment Date. In order to avoid loss of cash
discounts and loss the credibility from the Vendor
The system will includes those line items also in this run business can decide whether
include those invoices in this payment run or can be excluded by rejecting the invoice (Blocking) in
the Edit Proposal.
Vendor: 1 to 999999
Additional Log
Select Due Date Check Button
Select Payment Method selection in all cases
Select Line Items of the Payment Documents
Vendor No. 1 to 999999
Based on the above selection parameters system will extract the Vendor invoices and
creates a proposal. The proposal consists of list of items to be cleared. Business can view the
proposal and edit the proposal. You can edit proposal for
1. Lock the Vendor Line Items against Payment
2. Change the cash discounts amounts and percentages
3. Re allocate or change House Bank Details
Save Parameters.
Details Have been saved for the run on 07.06.2013, Identification is T1.
Go to Status
Click on Proposal
Dt. 07.06.2013
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SAP FICO
Select Start Immediately

Press Enter
Message: Proposal run has been Schedule (system will generate Back end job to extract all open
items)
The Status is Proposal is Running
Keep on Click on Status
Till Status changed to Payment Proposal has been Created
Click on Edit Proposal Select All Accounting Clerks
Press Enter
The Line Items Displayed in Red Colour.
Double Click on Vendor: 400700
The House Bank Field is Missing.
Error is, Required Address data is missing in Vendor Master.
Assign according to the configuration steps for Payment Method “B” Vendor Master must consists
of Address Details.
Open a New Session “XK02”
Vendor: 400700
Select Address
Street NO. 1
Po Box. 500072
Save it.
Go to F110 screen
Place your Cursor on Payment Proposal has been created.
EDIT→ PROPOSAL→ DELETE
Proposal Delete: YES
Click on Schedule Proposal
Click on Edit Proposal
All the Line Items are Green Colour
Except for the Vendor; 400705
Double Click on the Line Items
Error Message; Error in Creating the Payment Document read Job Log.
Class 49
Double Click on Error Line Item
Double Click on Line Item
Popup Displayed with Change Line Items
Error Message: Error in Creating the Payment Document
Click on Reallocate
House Bank: 1000 ACCT1
Press Enter
The Vendor No. 400711 displayed under Exceptional List.
An Amount of 6,000/- displaying with Red Colour.
Double click on Line Item
Against the Vendor 400710 we created a down payment request 6,000/-
APP is considering the Due Date and Advance Payment is done through APP.
Granting of Additional Cash Discounts

Double click on the Line Item
Cash Discount Percentage: 1%
Cash Discount Calculated: 10/-
Press Enter
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Save the Proposal

Message: Payment Proposal has been Edited.
Click on Schedule Payment Run

Dt. 08.06.2013
Keep on press Enter till the Status Changed to Posting Orders 2 Generated, 2 Completed.
Additional Log
Click on Payment Run Log
System generated Doc No. 1500008, 1500009
Error with 400705 Vendor.
Exchange rate Different Accounts are incomplete for A/C 100703, Currency INR to EUR
payment is not possible.
Printout/Data Medium
Program Variant
RFFOUS_C _ABN
Select Maintain Variants
Select for All Selection Screens
Click on Continue
Co. Code Selection
Paying Co. Code:
Sending Co. Code:
Further Selection
Payment Method: B
House Bank: 1000
A/C ID: ACCT1
Print control
Select Print Checks Printer LP01 Select Print Immediately
Select Print Payment Advice Notes Printer LP01 Select Print Immediately
Select Payment Summary Printer LP01 Select Print Immediately
No. of Sample Printouts: 0

Click on Attributes
Description: STATE BANK OF INDIA Bank Details
Variant Name: ABN
Save the Parameters
Status
Click on Schedule Printout
Dt. 08.06.2013 select Start Immediately
Job Name: replace the ? with
Press Enter
Message: Job Has been Scheduled
To View the Job Status (SM37)

Job Name: *
User Name: SAP USER
Dt. 08.06.2013
Execute
The Job with the Status with Finished.
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Job displayed with Spool Symbol indicates system generated printouts.
View Spool Request (SP01)

Created By: SAP USER
Dt. 08.06.2013
Client: 800
Execute
Click on SAP SCRIPT BUTTON against Check Payment
Check printout has been Displayed
Click on SAP SCRIPT BUTTON against Payment Advice
Payment Advice consists of Information about Invoices paid through Check.
Class 50
Execution of APP
Create Vendor Master (XK01)
Co. Code:
A/C Group: Other Income
Address
Title: Company
Name: XYZ Manufacturers
Street: Street No. 10
Postal code: 500016
Po. Box: 500016
Press Enter
Recon A/C: 100704
Cash management Group: A5
Payment Method: B
Save.
Vendor No. 400712.
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Dt. 10.06.2013 Type: KR

P. Key: 31 A/C: 400711
Press Enter
Amount: 5500/-
Payment Method: B
Text: Invoice
P. Key: 40 A/C 400110
Press Enter
Amount: *
Text: +
Execute APP (F110)

Run Date: 10.06.2013
Identification: T1
Parameters
Posting Date: 10.06.2013
Document Entered Up to: 10.06.2013
Co. Code:
Payment Method: C
Next Posting Dt. 11.06.2013
Vendor: 400712
Additional Log
X Select Due Date check
X Select Payment method selection in all cases
X Select Line items of the payment documents
Vendor No.
400712 save it.
Go to the Tab Status
Click on Schedule Proposal
Select start Immediately
Press Enter
Keep on press Status Button till the Message changed to payment proposal has been created.
Click on Display Proposal to view List of Open Invoices has been extracted by the system.
One Invoice displayed with status exception.
Go to the Tab Additional Log
Click on Proposal Run Log
Error in No Entry for City made
Status
Place the cursor on proposal Line Item
Payment Proposal has been created
Edit→Proposal→Delete
Should the Proposal be Deleted press YES.
Change Vendor Master (XK02)

Vendor NO. 400712
Select address
City: Bangalore
Save.
After changes again Execute

Proposal Button
Keep on press Enter
Click on Display Proposal
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The Status of vthe Line Item changed to Green

Click on Edit Proposal
Select Accounting Clerks
Press Enter
Double click on Vendor Line Item
Discount Amount: 50/-
Save it.
Click on Payment Run

Keep on Press Enter
Payment Run has been Carried out.
Additional Log
In table T030R the Entry SKE is Missing.
Analysis: System is calculating cash discount of Rs. 50/- but automatic assignment of cash
discount GL A/C is Missing.
Go to Status tab
Place the cursor on Payment Run has been Carried out
Edit→ payments → Delete Output
Select YES.
Create GL A/C for Cash Discount Gain (FS00)

GL: 300102
Group: other Income
Select P&L A/C
Text: Cash Discount Gain A/C
Sort Key: 001
FSTG: G001
Save it.
Automatic assignment of Cash Discount GL A/C

SPRO→ FA (NEW)→ AP & AR→ BUSINESS TRANSACTIONS→ OUTGOING PAYMENT →
OUTGOING PAYMENTS GLOBAL SETTINGS → DEFINE ACCOUNTS FOR CASH DISCOUNTS
TAKEN
Chart of Accounts:
Press Enter
Save the Posting Rules
Account
300102
Save it.
The calculated Cash discounts automatically posted to this GL A/C.
Execute F110
Run Date: 10.06.2013
Identification: T1
Click on Payment Run
Keep on Press enter
Posting orders 1 Generated, 1 Completed.
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Additional Log
Doc No. 1500010
Entry is (FB03)
Vendor A/C Dr 5500/-
To Cash A/C 4950/-
To Cash Discount Gain A/C 50/-
Print out / Data Medium
Program Variant
RFFOUS_C P1
Click on Maintain Variant
Select for all Selection Screens
Press Enter
Program Run Dt. 10.06.2013
Co. Code:
Payment Method: B
House Bank: 1000
Account ID: ACCT1
Check Lot: 1
Select Print Checks
Select Print Payment Advice
Click on Attributes
Meaning: ABN AMRO
Save
Save Parameters.
Status
Click on Printouts
Job Name change ? with
Press Enter
View Job Status SM37

Job Name: *
Execute
The Job Status in Finished
View Spool Request or Print Outs (SP01)

Execute
Click on SAP Script Button against Check.
Class 51
New GL Concept (Accounting)
New GL Accounting is introduced from SAP ECC5.0 version onwards. The below Three
important features were introduced from ECC5.0 Version onwards.
1. Document Splitting
2. New General Ledger
3. Real Time FI-CO Reconciliation
The Business can decide weather they want to use above new features are not to their existing
system. If the Business is using older than ECC5 version they must upgraded their systems to new
versions in order to use this features. Such type of projects are called as upgrade projects.
Upgrade is Two Types
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SAP FICO
a. Technical Upgrade: It means system will technically upgraded to New Version but
business don’t want to activate New Features of that Version.
Note: for technical upgrades we must make sure the functionality of older and new versions
should remains same.
b. Functional Upgrade: If Business wants to use the new features of the upgraded
version that is called as Functional Upgrade Project.
Note: for Functional upgrade first System must be upgraded technically.
Document Splitting: Document Splitting is the New Feature introduced from ECC5.0 version. This
will make sure the generation of Zero Balance internal reporting or Financial Statements.
Note: till 4.7 Version Business had faced many issues to achieve Zero Balancing internal reporting.
Hence SAP related New Versions to avoid all the issues faced by the clients.
Characteristics of Document Splitting
1. Achieve Zero Balance reporting at Characteristics level (Business Area or Profit
Centre or any other Characteristics)
2. Segmental Reporting
Document splitting Functionality
1. Identify and activate Splitting Characteristics for internal reporting
2. Classify the GL accounts according to the document splitting category
3. According to the classification of GL accounts system will extract characteristic value
from the source item to destination line items.
Splitting Rules
1. GL Accounts: in case of GL Accounts system will validate existence of
characteristics in any of the GL Line Item and the same will be populated to other Line
Items. If multiple business areas entered system split the off setting entry also according to
the characteristics used in the document.
2. Assets: all asset transactions will get posted through asset masters. System will
derive or extract business area or profit centre from the asset master. The business area for
vendor transactions will be extracted from Asset Line Item.
3. Customer and Vendors: the Business area will be extracted from the expense or
Revenue GL A/C or Asset Line Item of the transaction.
4. Materials: In case of Logistics or Material transactions system will extract Business area
with the combination of Plant and Division.
In case of Profit centre: Profit Centre will be assign in the respective Material Master.
Class 52
Configuration Steps
Activation of Document Splitting against Co. Code
SPRO→ FA (NEW) → GL A/C (NEW) → BUSINESS TRANSACTIONS → DOCUMENT
SPLITTING → ACTIVATE DOCUMENT SPLITTING
Activate Document Splitting
Select Document Splitting Check Box
Splitting Method: Z000000012
Level of Details
Select Inheritance
If this Indicator was selected the splitting characteristics for GL accounts are extended or
forwarded to other lines that do not have assignments.
Double Click on Deactivation for Co. Code
Co. Code:
Deselect Inactive Check Box
Save it.
Define Document Splitting Characteristics for GL Accounting
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SAP FICO
Same path
Field Zero Balance Partner Field Mandatory Field
Business Area ✓ PARGB ✓
Profit Centre PPRCTR
Segment PSEGMENT
Save it.
Classify GL Accounts for Document Splitting

Same path
Chart of Accounts:
Press Enter
In this step we are assigning splitting category against GL Accounts.
New Entries
Account From Account To Category Description

100000 100599 01000 Balance Sheet A/C
100600 100699 07000 Assets
100700 100799 03000 Vendors
100800 100899 05100 Tax on Sales or Purchases
100900 100990 01000 Balance Sheet A/C
100910 100999 01001 Zero Balance Posting
200000 200099 07000 Assets
200100 200199 01000 Balance Sheet A/C
200200 200299 06000 Material
200300 200399 02000 Customers
200400 200499 04000 Cash Account
200500 200699 01000 Balance Sheet A/C
300000 300999 30000 Revenue
400000 400999 20000 Expenses
Save it.
GL A/C: 100910
Co. Code:
A/C Group: Clearing Accounts
Description: Zero Balance Clearing A/C
Sort Key: 001 FSTG: G001 Save it.
Define Zero Balance Clearing Account
Same Path
Select the Key 000
Double Click on Accounts Folder
Chart of Accounts:
Press Enter
New Entries
GL A/C Description
100910 Zero Balance Clearing A/C
Save it.
Testing of Document Splitting

Post Vendor Invoices with 2 Different Business Areas (F-43)
Dt. 12.06.2013 Type: KR
Afzal Page 88
SAP FICO

Press Enter
Amount: 1000/-
Text: Testing of Active Document Splitting
Press Enter
Amount: 600 Business Area: 95S1
Text: +
Press Enter
Amount: 400
Business Area: 95S2
Text: +
Simulate
Observation: No Business Area assign to Vendor Line Item.
Document → Simulate General Ledger to view line items after splitting.
Professional charges A/C Dr 600/- 95S1
To Vendor A/C 600/- 95S1
Professional Charges A/C Dr 400/- 95S2
To Vendor A/C 400/- 95S2
Select Back arrow Button
Leave list Press YES
Outgoing Payment to The Vendor (F-53) (Passive Document Splitting)

Dt. 12.06.2013 Type: KZ
Co. Code:
Bank A/C: 200400
Business Area for the Payment Document will be Extracted from the Original Invoice.
Bank line items and cash discounts line items also splitted as per the Characteristic
assignment in the original Invoice.
Amount: 990/-
Text: Testing of Passive Document Splitting
Open Item Selection
A/C: 400710 Type: K
Cash Discount: 10/- against Vendor Invoice No. 1900015
Simulate
Vendor A/C Dr 1000/-
To Cash A/C 990/-
To Discount Gain A/C 10/-
Simulate in general Ledger
Vendor A/C Dr 95S1 600/-
To Cash A/C 594/-
Vendor A/C Dr 95S2 400/-
To Cash A/C 396/-
Select Back arrow Save it. Doc No. 1500011.
Testing of Zero Balance Clearing Scenario
Share Capital (F-02)
Dt. 12.06.2013 Type: SA
Press Enter
Amount: 100000/- Business Area: 95S1
Afzal Page 89
SAP FICO
Text: Testing of Zero Balance Clearing

Press Enter
Amount: * Business Are: 95S2
Text: +
Simulate
Document → Simulate General Leger
Cash A/C Dr 95S1
To Zero Balance Clearing A/C 95S1
Zero Balance Clearing A/C Dr 95S2

To Equity Share Capital A/C 95S2
Note: Always Make sure No transactions should hit Zero Balance Clearing Account
Select Back Arrow
Class 53
New General Ledger
This is one of the New feature introduced from ECC5.0 version to meet parallel accounting
requirements of the Business. Which indicates to maintain the books of accounts in Multiple
Accounting standards or principles.
Purpose of Ledger Concept
1. For parallel Accounting
2. Using of Multiple Currencies
3. Reporting in different Fiscal periods other than co. Code fiscal reporting
Ledger are Two Types
a. Leading Ledger
b. Non – Leading Ledger
While creation of co. Code itself system will assign co. Code to leading ledger. This is the default
ledger used by system for statutory requirements.
Leading Ledger identified with Indicator 0L.
Non – Leading Ledger: these ledgers are user define and n. No. of Non – Leading Ledgers can be
defined based on the Business requirements. This ledger concept was introduced in order to avoid
the issues faced by the Business for parallel accounting maintenance. Till 4.7version we used
“Special Purpose Ledgers” for parallel accounting which is very tough.
Features of Non – Leading Ledgers
1. Should be created and activated manually
2. Used to meet parallel accounting, currency requirements and different Fiscal year reporting
3. Transactions posted in leading ledger automatically get updated in Non – Leading Ledger
4. If requires direct adjustment entries can be posted to Non – Leading Ledgers
5. While creation of Ledger system automatically creates ledger groups
6. Ledger groups can consists of Multiple ledgers
7. In each ledger group we must define one representative ledger. Which indicates other
ledgers of the group must follow the currency and fiscal periods of representative ledger.
Afzal Page 90
SAP FICO
Configuration Steps
Define Ledgers for General Ledger Accounting
SPRO → FA (NEW) → FINALCIAL ACCOUNTING GLOBAL SETTINGS (NEW) → LEDGERS →
LEDGER → DEFINE LEDGERS FOR GENERAL LEDGER ACCOUNTING
New Entries
Ledger Ledger Name Totals Table
9Z -Non – Leading Ledger FAGLFLEXT
Save it.
Till 4.7 we have table up to GLTO.
Note: Ledger Group 9Z is created only with Ledger 9Z
Press Enter
Define and Activate Non – Leading Ledgers

Same Path
Ledger: 9Z
Press Enter.
New Entries
Co. Code:
Fiscal Year: K4
Save it.
Assign Scenarios and Customer Fields to Ledgers

Same path
Select the Ledger: 9Z
Double Click on Scenarios
New Entries
Scenario for GL Accounting Description
FIN_CCA Cost Centre update
FIN_GSBER Business Area
FIN_PCA Profit Centre update
FIN_SEGM Segmentation
Save it.
If we activate scenarios the above fields will get populated while posting of transactions in to
New GL Tables.
FAGLFLEXT – TOTALS FAGLFLEXA – LINE ITEMS
Define Ledger Group
Same path
Select the Group: 9Z
Double click on Ledger Assignment
Ledger Representative Ledger
9Z ✓
Define Accounting Principles

SPRO → FA (NEW) → FINALCIAL ACCOUNTING GLOBAL SETTINGS (NEW) → LEDGERS →
PARALLEL ACCOUNTING → DEFINE ACCOUNTING PRINCIPLES
New Entries
IFRS: International Finance Reporting Standards
Save it.
Assign Accounting Principle to Ledger Group
Same Path
New Entries
Accounting Principles Target Ledger Groups
IFRS 9Z
Afzal Page 91
SAP FICO
Save it.
Define Document Types for Entry View in a Ledger
SPRO → FA (NEW) → FAGS (NEW) → DOCUMENT → DOCUMENT TYPES → DEFINE TYPES
FOR ENTRY VIEW IN A LEDGER
Ledger: 9Z
Press Enter
New Entries
Type Number Range
SA 9Z
AA 9Z
KA 9Z
KG 9Z
KR 9Z
KZ 9Z
DA 9Z
DG 9Z
DR 9Z
DZ 9Z
AF 9Z
AB 9Z
PR 9Z
RV 9Z
WE 9Z
WL 9Z
WA 9Z
Save it.
Define Document Types for General Ledger View

Same Path
Ledger: 9Z
Press Enter
New Entries
Maintain Document Type and Number Ranges same as it is of above step.
Save it.
Define Document Number Ranges for General Ledger View

SPRO → FA (NEW) → FAGS (NEW) → DOCUMENT → DOCUMENT NUMBER RANGES →
DOCUMENTS IN GENERAL LEDGER VIEW → DEFINE DOCUMENT NUMBER RANGES FOR
GENERAL LEDGER VIEW
Co. Code:
Click on Change Intervals
Insert Intervals
No Year From Number To Number
9Z 2012 1 9999999999
9Z 2913 1 9999999999
Save it.
Testing of New Ledger Scenarios

Dt. 13.06.2013 Type: KR
Press Enter
Afzal Page 92
SAP FICO
Amount: 1000/-
Text: New GL Testing
Posting Key: 40 A/C: 400110 press Enter
Amount: * Text: +
Simulate
Vendor A/C Dr
To Professional Service A/C
Document → Simulate in General Ledger
Click on Ledger
Ledger: 9Z
Press Enter
Posting Period: 6
Ledger: 9Z
Select Back Arrow
Class 54 1
Legacy System Migration Work Bench
It is used to upload Master data and transactional data from Excel or Notepad to SAP. This
tool majorly used by functional consultants without taking the help of development team.
Testing of LSMW for GL A/C Upload
Open an Excel file and maintain a template which details you want to upload.
In Excel file
GL A/C Co. A/C P& Balanc Short Text Lon Currenc Only Reco Ope Sor LI FST
No. Cod Group L e Sheet g y Balance n n t D G
e Text s in Type Item Key
Local MGT
currenc
y
10000 SCC X Eqty Share INR X 001 X G00

1 P Cap 1
40060 MEX X Advertiseme INR 001 X G00
0 P nt 1
Save it.
Execute LSMW (LSMW)

Project Selection
Project: Z
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SAP FICO
Sub Project: ZFI

Object: ZMASTER
Create
Description of all the above entries
Execute
Select Maintain Object Attributes
Execute
Select Change Mode
Select Batch Input Recording
Click on Recording Overview
Select Create Recording
Recording: Ztest
Description: GL Master Recording
Press Enter
Transaction Code: FS00
Press Enter
GL A/C: 400700
Co. code:
Create
A/C Group: Sales Deductions
Double click on Balance sheet Account
Click on P&L A/C
Text: Customer Discounts
Control Data
A/C Currency: INR
Double click on Only Balances in Local Currency
Double click on Recon A/C for A/C Type
Double click on Open Item Management
Sort Key: 001
Save it.
Select Default All
Save
Select Back Arrow
Again Back Arrow
Batch Input Recording
Recording: ZTEST
Save it.
Back Arrow
Select Maintain Source Structures

Execute
Click on Change Mode
Create
Structure: ZFS00
Description: GL Structure
Press Enter
Excel Template Data will be assigned to this structure. This structure must consists of same
fields of Excel fields.
Save it.
To view the Recorded Information
Click on Object Over View
Click on Table
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SAP FICO
Copy the table contented and place in a new Excel sheet. The format will be text format.
Convert the data from text to column format.
Data→ Text to Columns
The System has recorded below fields.
GL NO
CO. CODE
A/C GROUP
P&L A/C
BALANCE SHEET
SHORT TEXT
LONG TEXT
CURRENCY
ONLU BALANCES IN LOCAL CURRENCY
OPEN ITEM MANAGEMENT
LINE ITEM DISPLAY
SORT KEY
FIELD STATUS GROUP.
As System did not recorded Recon A/C Type. Remove the field from Excel.
Change “CHAR” to “C”.
Go back to LSMW.
Select Maintain Source Fields
Using this step we are maintaining fields against the data structure.
Execute
Place the cursor on ZFS00
Select Table Maintenance
From the Excel copy the contents in the below format.
Field Name Type Length Field Description
SAKNR C 10 GL A/C NUMBER
BUKRS C 4 CO. CODE
Save and select Back Arrow.
Select Maintain Structure Relations

In this step we are mapping recording to Data Structure
Execute
Click on Change
ZTEST mapped with Data structure ZFS00
Save it. Select Back Arrow.
Select Maintain Field Mapping and Conversion Rules

Execute
In this stpe the recorded fields will be mapped with data structure fields.
Place the cursor on ZTEST
Extras Menu → Auto Field Mapping
Select Match Fields with Same Name
Select No Confirmation
Press Enter
Auto Field Mapping Complete
Press Enter
Cross check Mapping done correctly
Save it. Select back arrow.
Afzal Page 95
SAP FICO
Select Specify Files

Save as or convert the Excel Template GL Master.xls into Note Pad
Save as Tyep: Text (tab delimitted) (*.txt)
Save it.
Go back to LSMW
Select Specify Files
Execute
Place the cursor on Legacy data on the PC front end
Create to Add Entry
Browse the file GL Master.txt from the Desktop
Name: GL Master Upload
File Content
Select data for one source structure
Delimeter
Select Tabulator
Field Structure
Select Field Name ar Start of File
Press Enter
Save it. Back Arrow.
Note: Close all the Files after Assignments.
Select Assign Files
Execute
Click on Change
For Data Structure FS00
GL Master.txt Assigned
Save it.
Select Read Data
Execute
Again Execute
No. of Records are 2
Select Back Arrow
Select Display Read Data
Execute
Press Enter
Click on any of the Line Item.
Select Convert Data
Execute
Message: 2 Records Converted
Select Display converted Data
Execute
Press Enter
Validate the field mapping by clicking on Line Item
Select Create Batch Input Session
Execute
Select Keep Batch Input Folders
Execute
Message: 1 Batch Input Session created with 2 Transactions.
Select Run Batch Input Session
Execute
Select the Session Process
Select Display Errors Only
Process
Processing of Batch Input Session Completed.
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SAP FICO
Class 55 1
With Holding Taxes (TDS)
With Holding Tax is formally called as TDS. The customer reduces or deduct the with
Holding Tax portion from the Vendor and he pays the with held amount directly to the appropriate
Tax Authorities. According to the legal requirements below are few Examples for TDS.
Section
192 TDS on Salaries
193 TDS on Interest on Securities
194A TDS on Other than Securities
194C TDS on Payment to Contractors
194H TDS on Commission & Brokerage
194I TDS on Rent
194J TDs on Professional & Technical Services
The TDS can be deducted by the customer either at the time of Invoice or Payment.
In SAP with Holding Taxes are 2 Types
1. Classic With Holding Tax
2. Extended with Holding Tax
Classic is the Old Feature of SAP and Extended is New Version available from 4.0 version.
Configuration Steps
Check With Holding Tax Countries
Path: SPRO→ FA (NEW) → FAGS (NEW) → WITHHOLDING TAX → EXTENDED
WITHHOLDING TAX → CHECK WITHHOLDING TAX COUNTRIES
New Entries
Country: IN
Withholding Tax Country: IN
Press Enter
Description: INDIA
Save it.
Define Withholding Tax Type for Invoice Postings

Path: SPRO → FA (NEW) → FAGS (NEW) → WITHHOLDING TAXES → EXTENDED
WITHHOLDING TAX → CALCULATION → WITHHOLDING TAX TYPE → DIFINE WITHHOLDING
TAX TYPE FOR INVOICE POSTINGS
Country: IN
General Data
Withholding Tax Type: Y1
Description: TDS on Commission & Brokerage
Base Amount:
Select Gross Amount
Rounding Rules
Select Withholding Tax Commercial Rounding
Select Post withholding Tax Amount
Accumulation Type
Select Per Year Starting with Month: 1
Control Data
Select With Hold Tax Base Manual
Select Manual Withholding Amount
Select No Certificate Numbering
Base Amount
Select Withholding Tax Code Level
Afzal Page 97
SAP FICO
Withholding Tax Amount

Select Withholding Tax Level
Save it.
Define other Tax Types for Education cess and Higher Education cess
Except Withholding Tax type and description all other settings reamains as above for New
Tax Types.
Next Entry
Tax Type: Y2
Description: Education cess
Base Amount
Select Tax Amount
Click on Inherite Base
Accumulation Type
Select No Accumulation Type
Save it.
Next Entry
Tax Type: Y3
Description: Higher Education cess
Base Amount
Select Tax Amount
Select Inherit Base
Select No Accumulation
Save it.
Define Withholding Tax Keys

Path: SPRO → FA (NEW) → FAGS (NEW) → WITHHOLDING TAX → EXTENDED
WITHHOLDING TAX → BASIC SETTINGS → DEFINE WITHHOLDING TAX KEYS
Data Base Table: T059O, T059OT
Country: IN
New Entries
Official Key Name
Y001 194H TDS on Commission & Brokerage
Save it.
Check Recipient Type
WITHHOLDING TAX → BASIC SETTINGS → CHECK RECEIPNT TYPES
Country: IN
Press Enter
New Entries
Withholding Tax Type Receipnt Type Text
Y1 OT Others
Y2 OT Others
Y3 OT Others
Save it.
Define Business Places

WITHHOLDING TAX → BASIC SETTINGS → CHECK INCOME TYPES
Co. Code:
Press Enter
New Entries
Business Place: 1000 Hyderabad Business Place
Save
Afzal Page 98
SAP FICO
Give the Address

Save it.
Define Section Codes

Path: SPRO → FA (NEW) → FAGS (NEW) → WITHHOLDING TAX → EXTENDED TAX →
EXTENDED WITHHOLDING TAX → BASIC SETTINGS → SOUTH KOREA → DEFINE SECTION
CODE
Co. Code:
Press Enter
New Entries
Section Code Name 1 Business
1000 Section Code 1000
Press Enter
Press Enter
Save.
Define Business Places

Path: SPRO → CROSS-APPLICATION COMPONENTS → GENERAL APPLICATION
FUNCTIONS → NOTA FISCAL → CNPJ → BUSINESS PLACES → DEFINE BUSINESS PLACES
New Entries
Co. Code Section Code
1000
Note: Maintain this step if assignment of Section code is missing.
Assign Factory Calendar to Business Places

WITHHOLDING TAX → BASIC SETTINGS → INDIA → ASSIGN FACTORY CALENDARS TO
BUSINESS PLACES
New Entries
Co. Code:
Section Code: 1000
Factory Calendar: 01 General Calendar
Rule: Day after
Save it.
Maintain Tax Due Dates
WITHHOLDING TAX → BASIC SETTINGS → INDIA → MAINTAIN TAX DUE DATES
New Entries
Country Official Withholding Recipient No. Of Days
Tax Key
IN Y001 OT 777
Save it.
Define Withholding Tax Codes
WITHHOLDING TAX → CALCULATION → WITHHOLDING TAX CODES → DEFINE
WITHHOLDING TAX CODES
Country: IN
Press Entries
New Entries
Withholding Tax Type: Y1
Withholding Tax Code: YA
Official Withholding Tax Key: Y001
Afzal Page 99
SAP FICO
Description: TDS on Commission & Bank Charge

Base Amount
Percentage Subjected to Tax: 100%
Posting Indicator: 1 Standard Posting, Bank, Vendor, Customer Line Item reduced
Withholding Tax Rate: 2%
Next Entry
Tax Type: Y2
Tax Code: YB
Tax Key: Y001
Description: Education cess
Posting Indicator: 1
Tax Rate: 2%
Next Entry
Tax Type: Y3
Tax Code: YC
Tax Key: Y001
Description: Higher Education cess
Posting Indicator: 1
Tax Rate: 1%
Save it.
Portray Dependencies between Withholding Tax Types

WITHHOLDING TAX → CALCULATION → WITHHOLDING TAX BASE AMOUNT → PORTRAY
DEPENDENCIES BETWEEN WITHHOLDING TAX TYPES
Country: IN
Position
Y1 check withholding Tax Type No. 28
Double Click on Y2
Dependency on Type No. 28
Next Entry
Type: Y3
Dependency on Type No. 28
Save it.
Define Minimum / Maximum amounts for Withholding Tax Codes

Path: SPRO → FA (NEW) → FAGS (NEW) → WOTHHOLDING TAX → EXTENDED
WITHHOLDING TAX → CALCULATION → MINIMUM AND MAXIMUM AMOUNTS → DEFINE
MIN/MAX AMOUNTS FOR WITHHOLDING TAX CODES
Country: IN
New Entries
Tax Type: Y1
Tax Code: YA
Currency: INR
Valid From: 01.04.2000
Withholding Tax Base Exempted Amount: 35000/-
Save it.
Assign Witholding Tax Types to Co. Codes
Afzal Page 100

SAP FICO

WITHHOLDING TAX → COMPANY CODE → ASSIGN WITHHOLDING TAX TYPES TO
COMPANY CODES
New Entries
Co. Code:
Withholding Tax Type: Y1 Receipient Type: OT
Select Withholding Tax Agent
Withholding Tax Obligated from: 01.04.2013
Obligation to Withhholding Tax Until: 31.12.2014
Next Entry
Co. Code:
Withholding Tax Type: Y2 Receipient Type: OT
Obligation to With holding Tax Until: 31.12.2014
Next Entry
Co. Code:
Withholding Tax Type: Y3 Recipients Type: OT
Obligation to Withholding Tax Until: 31.12.2014
Save it.
Activated Extended Withholding Tax

WITHHOLDING TAX → COMPANY CODE → ACTIVATE EXTENDED WITHHOLDING TAX
Co. Code:
Save it.
Creation of GL Accounts for Withholding Tax (FS00)

GL A/C: 100800
Create
Group: Tax A/C
Text: TDS on Commission and Brokerage
Sort Key: 001
Save it.
GL A/C: 100801
Group: Tax A/C
Text: Education cess
Save it.
GL A/C: 100802
Group: Tax A/C
Text: Higher Education cess
Save it.
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SAP FICO
Define Accounts for Withholding Tax to be Paid over

Path: SPRO → FA (NEW) →FAGS (NEW) → WITHHOLDING TAX → EXTENDED
WITHHOLDING TAX → POSTING → ACCOUNTS FOR WITHHOLDING TAX → DEFINE
ACCOUNTS FOR WITHHOLDING TAX TO BE PAID OVER
Chart of Accounts:
Press Enter
Save th Posting Rules
Tax Type GL A/C
Y1 100800
Y2 100801
Y3 100802
Save it.
Specify Document Type (Accounts Payable)
WITHHHOLDING TAX → POSTING → INDIA → REMITTANCE CHALLANS → DOCUMENT
TYPES → SPECIFY DOCUMENT TYPE (ACCOUNT PAYABLE)
New Entries
Co. Code Document Type
SA
Save it.
Remittance Challan
A document, in India, that you present to a bank, when depositing aby form of withholding
tax that you have retained. The Challan states how much tax is being deposited. A separate
Challan is required for each form of withholding tax.
Maintain Number Groups
WITHHOLDING TAX → POSTING → INDIA → REMITTANCE CHALLANS → MAINTAIN NUMBER
GROUPS
New Entries
Co. Code Section Code Official Withholding Number Group
Tax Key
1000 Y001 01
Save it.
Assign Number Ranges to Number Groups

Path: FA (NEW) → FAGS (NEW) → WITHHOLDING TAX → EXTENDED WITHHOLDING TAX →
POSTING → INDIA → REMITTANCE CHALLANS → ASSIGN NUMBER RANGES TO NUMBER
GROUPS
Number Group Number Range
001 01
Save it.
Maintain Number Ranges

POSTING → INDIA → REMITTANCE CHALLANS → MAINTAIN NUMBER RANGES
Maintain Groups
Select the Group against Number Group 001 Assigned
Afzal Page 102

SAP FICO
Interval → Maintain
Co. Code:
Press Enter
Insert Interval
Year From Number To Number
2013 1 9999999999
Press Enter
Save it.
Class 56 1
Maintain Number Groups and SAP Script Forms
POSTING → INDIA → WITHHOLDING TAX CERTIFICATES FOR VENDORS AND CUSTOMERS
→ ASSIGN NUMBER RANGES TO NUMBER GROUPS
New Entries
Co. Code:
Section Code: 1000
Form: J_1IEWT_CERT
Number Group: 001
Save it.
Assign Number Ranges to Number Group

→ ASSIGN NUMBER RANGES TO NUMBER GROUPS
New Entries
Number Group Internal No. Range
001 03
Save it.
Maintain Number Ranges
Afzal Page 103

SAP FICO

→ MAINTAIN NUMBER RANGES
Select Maintain Group Button
Select the Group against which Number Group 001 Assign
Interval → Maintain
Co. Code:
Insert Intervals
Year From Number To Number
2013 1 999999
Save it
Maintain Company Code settings Excise Registration

Path: SPRO → LOGISTICS - GENERAL TAX ON GOODS MOVEMENTS → INDIA → BASIC
SETTINGS → MAINTAIN COMPANY CODE SETTINGS
New Entries
Co. Code:
Save it.
Assign Withholding Tax to Vendor Master Data (XK02)

Path: A/C → FA → AP → MASTER RECORDS → MAINTAIN CENTRALLY → XK02 CHANGE
Vendor No: 400700
Co. Code:
Select Withholding Tax Check Box
Withholding Tax Country: IN
Withholding Tax Tax Code Liable Recipient Type
Type
Y1 YA ✓ OT
Y2 YB ✓ OT
Y3 YC ✓ OT
Message: Post Process open items after charging relevant Withholding Tax Type
Ignore the Message and Save it.
Number Range Maintenance for Below Table Views (SM30)
Table View: J_1IEWT_CERTNO
Maintain
Validate the Existence of No. Group 001 and Number Range 03.
View: J_1IEWTNUMGR_N
Maintain
Validate Co. Code:
Section Code: 1000
Number Group: 001
View: J_1IEWTNUMGR_1
Maintain
New Entries
Co. Code Section Code Official Tax Key No. Group
1000 Y001 001
Save it.
Testing of Withholding Tax Transactions
Posting Vendor Invoice (F-43)
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SAP FICO
Dt. 17.06.2013 Type: KR

Press Enter
Amount: 20000/- Business Place/Section Code: 1000, 1000
A popup message displayed with withholding tax code information
Press Enter
Text: +
Save it.
Professional charges A/C Dr
To Vendor A/C
To TDS
To Education cess
To Higher Education cess
Create Remittance Challan (J1INCHLL)
Co. Code:
Fiscal Year: 2013 Business Place/Section Code: 1000
Posting Dt. 16.06.2013 to 30.06.2013
Section: Y001
Vendor: 400700
Recipient Type: OT
Doc Dt: 17.06.2013 Posting Dt. 17.06.2013
Bank A/C: 200420
Save as Variant
Variant Name:
Meaning: Remittance Challan
Save it
Execute.
Select Document Number
Press Enter
System will direct you to outgoing payment screen
Amount Entered: 1/-
Assigned: 400/-
Not Assigned: 399/-
To change Amount from Rs. 1/- to 400/- click on Document Overview Button
Double click on Bank Line Item
Change the Amount to: 400/-
Process Open Items
Simulate
TDS A/C Dr
To Bank A/C
System Generated internal Challan No. 1
These amounts will be paid at the Bank and Bank will provide one External Challan No.
In the Next Step the External Challan No. Must be mapped with this internal challan no. For
reference.
Enter Bank Challan (J1INBANK)

Co. Code:
Fiscal Year: 2013
Challan Clearing No. 100033 press F4 and select the doc no.
System automatically updated
Afzal Page 105

SAP FICO
Internal Challan No. 1

And challan Dt. 17.06.2013
Bank Challan No. 1234
Bank Challan Dt. 17.06.2013
Bank Key: SBI
Execute
Message: challans were updated.
Certificates Print (J1INCERT)

Co. Code:
Fiscal Year: 2013
Business Place/ Section Code: 1000
Section: Y001
Posting Dt. 01.04.2013 to 31.03.2014
Bank Challan No. 1234
Bank Challan Dt. 01.04.2013 to 31.03.2014
Vendor: 400700
Certificate Dt. 31.03.2014
Signature: Shiva Prasad
Designation: Finance Manager
Place of Printing: Hyderabad
Save as Variant
Execute
Give the output device: LP01
No. Of copies: 1
Print
To view the print out (SP01)
Execute
Click on SAP Script Button.
Accounts Receivable
Accounts Receivable is a Subjected Ledger used to deal with Customer Business

Transactions.
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SAP FICO
In detailed Item wise information will be extracted or possible through subjected Ledgers
and Accumulated GL Balances associated with this Subjected Ledgers used for Financial
Reporting.
Configuration Steps for AR

GL A/C: 200300
A/C Group: Sundry Debtors
Description: Domestic Receivables
Recon A/C for A/C Type: Customers
Sort Key: 031 Customer No.
Save it.
GL A/C: 200301
Description: Foreign Receivables
Save it.
GL A/C: 200302
Description: Affiliated Receivables
Save it.
GL A/C: 200303
Description: One Time Customer Receivables
Save it.
GL A/C: 300000
Group: Sales
Text: Domestic Sales
Select P&L A/C
Sort Key: 001
Save it.
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Define Customer Master Groups (OBD2)

SPRO → FA (NEW) → AR & AP → CUSTOMER ACCOUNTS → MASTER DATA →
PREPARATIONS FOR CREATING CUSTOMER MASTER DATA → DEFINE A/C GROUPS WITH
SCREEN LAYOUT (CUSTOMER) OBD2
New Entries
A/C Group:
Name: Domestic Customer
Double Click on Co. Code Data
Double Click on Account Management
Select Reconciliation as Required Entry
Save it.
Next Entry
A/C Group: 9511
Name: Foreign Customer
Save it.
Next Entry
A/C Group: 9512
Name: Affiliated Customer
Save it.
Next Entry
A/C Group: 9513
Name: One Time Customer
Save it.
Create No. Ranges for Customer Accounts (XDN1)

Same path
Change Intervals
Insert Intervals
No From No To No
9A 500540 500549
9B 500550 500559
9C 500560 500569
9D 500570 500579
Save it.
Assign No. Ranges to Customer A/C Groups (OBAR)

Same path
A/C Group
9A
9511 9B
9512 9C
9513 9D
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Save it.
Define Tolerances for Customers and Vendors (OBA3)

This step already maintained while doing Configuration steps for Accounts Payable.
New Entries
Co. Code:
Group: APPLE Group Tolerance group
Permitted Payment Differences
Gain: 10/- 1%
Loss: 10/- 1%
Save it.
Define Document Types and Number Ranges (OBA7)

Type Name No. Range
DA Customer Document 16
Click on No. Range information
Co. Code:
Change intervals
Insert intervals
No Year From No To No.
16 2013 1600000 1699999
Save it
Type Description No. From No To No
Range
DG Customer Credit Memo 16
DR Customer Invoice 18 1800000 1899999
DZ Customer Payment 14 1400000 1499999
Save it.
Posting Keys (OB41)
Key Description Dr/Cr A/C Type
01 Customer Invoice Debit Customer
11 Credit Memo Credit Customer
15 Incoming Payment Credit Customer
Master Data Creation
Create Customer Master (FD01 or XD01)
A/C → FA → AR → MASTER RECORDS → CREATE – FD01 or MAINTAIN CENTRALLY →
CREATE – XD01
A/C Group:
Click on A/C Group Overview Button
A/C Group No.
Press Enter
Double Click on A/C Group:
Co. Code:
Press Enter
General Data Screen
Title: Company
Name: ABC Enterprises
Country: In Region: 10
Click on Company Code Data
Recon A/C: 200300 Sort Key: 001
Save it. Customer No. 500540.
Customer Master Tables
KNA1 General Data
KNB1 Customer Master Co. Code Data
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KNB5 Customer Master (Dunning Data)

KNB4 Customer Payment History
KNBK Customer Bank Details
Vendor Master Tables

LFA1 Vendor Master General Data
LFB1 Vendor Master Co. Code Data
LFBK Vendor Bank Details
Transactional Data Tables

GLTO or FAGLFLEXT
BKPF
BSEG
The above Tables used for Financial Reporting Purpose using GL Accounts
Description GL Table Vendors Customers

Open Line Item BSIS BSIK BSID
Cleared Item BSAS BSAK BSID
Testing of Customer Business Transactions

Post Customer Invoice (F-22)
A/C → FA → AR → DOCUMENT ENTRY → INVOICE GENERAL – F-22 or INVOICE – FB70
Dt. 18.06.2013 Type: DR
GL A/C: 200300
Press Enter
Amount: 10,000/- Payment Term: 9501
Text: Customer Sales Invoice
Posting Key: 50 A/C: 300000 Domestic Sales
Press Enter
Amount: *
Text: +
Business Area: 95S1
Simulate
Customer A/C Dr
To Sales A/C
Maintain GL A/C’s for Cash Discount Loss (FS00)

GL A/C: 400511
Select P&L A/C
Text: Cash Discount Loss
Sort Key: 001
Save it.
Automatic Assignment of Cash Discount Loss GL A/C
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SPRO → FA (NEW) → AR & AP → BUSINESS TRANSACTIONS → INCOMING PAYMENTS →

INCOMING PAYMENTS GLOBAL SETTINGS → DEFINE ACCOUNTS FOR CASH DISCOUNT
GRANTED (OBXI)
Chart of Account:
Press Enter
Account
400511
Save it.
View Customer Line Item Display (FBL5N)
A/C → FA → AR → ACCOUNT → DISPLAY/CHANGE LINE ITEMS
Customer A/C: 500540
Co. Code:
Select Open Line Items
Execute
Open Line Item for Rs. 10,000/-
Incoming Payment from Customer by Cash (F-28)

A/C → FA → AR → DOCUMENT ENTRY → INCOMING PAYMETS – F-28
Dt. 28.06.2013 Type: DZ

Bank Data
A/C: 200400
Amount: 10,000/-
Text: Incoming Payment
Open Item Selection
A/C: 500540
A/C Type: D
Cash Discount of 100/- elegible for Customer. Hence Incoming Payment Rs. 9,900/-
Click on Document Over View
Double Click on Cash Account Line Item
Amount: 9,900/-
Process Open Items
Simulate
Cash A/C Dr 9900/-

Cash Discount Loss A/C Dr 100/-
To Customer A/C 10,000/-

Customer: 500540
Execute.
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Class 58 1
Customer VS Vendor
Create Customer Master with Reference to any of the Vendor

View Vendor Master (XK03)
Vendor: 400700
Select Address
Mr. Salman Khan
Open a New Session for Customer Master Creation (XD01)
A/C Group:
Co. Code:
Title: Mr.
Name: Salman Khan
Search Term: Salman
Street: 1 Postal Code: 500016
Control Data
Vendor: 400700
Note: after saving Customer Master this Customer will get assigned to the Vendor Master.
Click on Co. Code Button
Recon A/C: 200300
Sort Key: 001
Save it. Customer No. 500541.
View Vendor Master (XK03)
Vendor: 400700
Select Address
Select Control
Press Enter
Customer No. 500541.
View Vendor Open Items (FBL1N)

Vendor No. 400700
Select Open Items
Execute
Total open items listed with the amount of 1,22,970/-.
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Post Sales Invoice against Customer 500541 with an Amount of 1,50,000/- (F-22)
Dt. 19.06.2013 Type: DR
Press Enter
Amount: 150000/-
Text: Vendor VS Customer
Posting Key: 50 A/C: 300000 (sales A/C)
Text: +
Simulate

Customer: 500541
Co. Code:
Select Open Item
Type
Select Normal Items
Select Vendor Items
Execute
Vendor Balance 122970/-
Customer Balance 150000/-
Hence Incoming Payment: 27,030/-.
Incoming Payment of Balance Amount

Dt. 19.06.2013 Type: DZ
Bank A/C: 200400
Amount: 27,030/-
Text: Vendor VS Customerr
A/C: 500541
Type: D select Other Accounts
Press Enter
Vendor A/C: 400700
A/C Type: K Co. Code:
Select Standard Open Items
Press Enter
Remove any cash discounts granted by the system. Make sure not Assigned Value must be Zero.
Simulate and Save it.
Correspondence
Correspondence is the feature provided in SAP to send statements to the customers in
regular intervals or frequency. For sending of statements we must use correspondence.
Configuration Steps:
Define Correspondence Type
SPRO → FA (NEW) → AR & AP → BUSINESS TRANSACTIONS → CLOSING → COUNT →
BALANCE CONFIRMATION → CORRESPONDENCE MAKE & CHECK SETTINGS FOR
CORRESPONDENCE → DEFINE CORRESPONDENCE TYPES
Ignore the message the table is cross client.
New Entries
Correspondence:
Correspondence Type: Individual Correspondence
Select Account Required
No. Of Date Specifications: 2
Save it.
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Assign Programs for Correspondence Type

Same Path
New Entries
Co. Code:
Correspondence:
Name of the Print Program: RFKORD10
Name of Variant:
Save it.
Define Forms Names for Correspondence Print

Same Path
New Entries
Co. Code Program Form
RFKORD10 F140_ACC_STAT_01
Save it.
Create Report Variants for Correspondence

Same Path
Program: RFKORD10
Execute
Sendor Details:
Sort Variant for Correspondence: K1
Line Item Sorting: P1
Print Control
Output to Printer: LP01
Select Print Immediately
Save as Variant
Variant Name:
Meaning: Correspondence
Save it.
Assign Statement Indicator in Customer Master (XD02)

Customer: 500540
Co. Code Screen
Correspondence
Bank Statement: 2 (Monthly A/C Statement)
Save it.
Print Customer Statement (F.27)

Co. Code:
A/C Type: D
Customer A/C: 500540
Indicator in Master Record: 2
Key Dates for A/C Statements: 01.06.2013 to 30.06.2013
Correspondence:
Log to Printer: LP01
Execute. 1 Periodic Statement was requested.
Press Enter
Message: Like to Issue the Request. Click on YES.
Spool Request No is 25275.
View Print out (SP01)
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Spool Request No. 25275

Execute. Click on SAP Script Button.
Class 59
Dunning: Dunning is sending Reminders to Customers on their Over Due items. This can be used
to both with the Customers and Vendors. This is nothing but a reminderr statement to the
customers starting from Gentle reminder to till legal notice.
Configuration Steps for Dunning
Define Dunning Procedure (FBMP)

SPRO → FA (NEW) → AR & AP → BUSINESS TRANSACTIONS → DUNNING → DUNNING
PROCEDURE → DEFINE DUNNING PROCEDURE
New Procedure
Dunnig Procedure:
Name: 4 Dunning levels at 3 Days intervals
General Data
Dunning Levels in Days: 3
No. Of Dunning Levels: 4
Interest Indicator: 01
Select Standard Transaction Dunning
Click on Special GL Indicators
Against Vendor select Check box against “A” down payment on Current Assets
Select Back Arrow
Go to Environment → Co. Code Data
New Entries
Co. Code By Dunning Level Reference Co. Code Sorting Indicator for Sorting Indicator for
GL A/C’s Line Items
✓ K1 P1
Save it.
Come back to the Dunning Procedure Main Screen
Click on Dunning Levels
Dunning Level 1 2 3 4
Days in Arrears 3 6 9
Always Dun? ✓ ✓ ✓ ✓
Print all Items ✓ ✓ ✓ ✓
Click on Charges
Currency: INR
Press Enter
Dunning Level From Dunnning Dunning Charge Dunning Charge %

Amount
2 5000/- 10/-
3 1%
4 5%
Click on Minimum Amounts

Dunning Minimum Amounts
1
2 10,000/-
3 10,000/-
4 15,000/-
Click on Dunning Texts
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Co. Code:
Press Enter
A/C Type
Select Customer
Press Enter
Level Form Number
1 F150_DUNN_01
2 F150_DUNN_02
3 F150_DUNN_03
4 F150_DUNN_04
Select Back Arrow
Save it.
Testing of Dunning
Assign Dunning Procedure in Customer Master (XD02)
Customer: 500541
Co. Code:
Press Enter
Co. Code Data Screen
Correspondence
Assign the Dunning Procedure:
Save it.

Customer: 500541
Co. Code:
Select Open Items
Execute
Over Due of 1,50,000/-
Execute Dunning Procedure (F150)

A/C → FA → AR → PEIRODIC PROCESSING → DUNNING – F150
Run Dt. 20.06.2013
Identification: T1
Parameters
Dunning Dt. 20.06.2013
Document Posted Upto: 20.06.2013
Co. Code:
Customer: 500541
Additional Log
Customer: 500541
Save
Message: Details have been saved.
Status
Click on Schedule
Optput Device: LP01
Press Enter
Start Dt. 20.06.2013
Click on Schedule
Keep on press Enter till you get the Message Dunning Selection is Complete
Click on Log to view detailed information on dunning execution.
Select Back Arrow
Click on Dunning List
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Program: RFMAHN21
Press Enter
Doc No. 180001 Displayed under List
Select Back Arrow
Click on Dunning Print out
Output Device: LP01 Press Enter
Statr Dt. 20.06.2013
Select Statr Immediately
Click on Print
Status: Dunning Print out Running
Press Entr till you get the Message Dunning Printout is Complete.
To View Dunning Statement (SP01)

Execute
View Customer Master Data (XD03)

Customer: 500541
Press Enter
Correspondence
Dunning Level 1 Updated
Last Dunned: 20.06.2013
Functional Specifications for Developing Customer A/C Statement

For any sort of developments or enhancements in SAP (New reports, programs, forms or
script development) Functional Consultants are responsible for gathering of Business requirements.
Based on the information we prepare functional Specification document and provided to the
ABAPer. Based on this document ABAPer will prepare technical specification documents and
develop the respective changes.
Class 60
Format
Left Side Corner Logo of the Company
Customer No
Customer Address
Right side Corner Co. Code Address
Statement Dt.
Credit Limit
Credit Terms
Middle of the List Statement of A/C’s
Dt. INV No. Due Dt. Amount Balance Amount Aging
Detailed Steps
Selection parameters Co. Code, Customer No, analysis period.
Detailed or Logic for Statement
1. From the provided Co. Code in the selection parameters go to Table T001 and Extract
Address.
2. Go to table ADRC and populate this address No and retrive company address, Telephone
No, Fax No. Etc...
From the Customer provided in selection paramters go to Table KNA1 get the address Number and
populate in ADRC table to fetch Customer address details.
Extraction of Credit Terms
From Table KNB1 system will check customer details like payment term populate customer
No. And payment term in table T052U and extract description of Payment Terms.
Extraction of Customer Line Items
From the selection parameters (Co. Code, customer, analysis date or key date) system will
extract customer open line items from BSID table.
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Calculation of Aging or Due Date

Due date of the Invoice can be calculated based on Document Date or Due Date.
In case of Document Date considered your
Aging = Key Date – Document Date
In case of Due Date
Aging = Key Date – Due Date of the Invoice
Class 61
Taxation
Taxes on Sales & Purchases
In India the taxation comprises of
1. Direct Taxes – Income Tax, Professional Tax
2. Indirect Taxes – sales & purchases Tax
Different Types of Taxes
Excise Duties levied on Manufacturing, Sales and Purchases
Custom Duties Levied on all Imports and Exports
CST: Central Sales Tax → all interstate sales Transactions
All the above taxes will comes under India Localization taxes and called CIN (Country India
Version).
All the taxes will be calculated in SAP using tax procedure which be maintained at country
level. Tax procedure consists of important parameters like
1. Condition Type
2. Account Keys
Condition Type: Condition Types are very important in Tax procedure or pricing procedure.
Condition Type controls
Condition Clause: Which controls whether this condition type holds discounts or
surcharges, prices or taxes.
Calculation Type: controls whether condition type is a fixed amount or calculated based on
percentages or using unit of measurement.
Condition Category: It will explains condition belongs to prices, taxes, freight or confirmed
purchase price etc...
Rounding Rule: It can be either Commercial Rounding, Round Up, Round Down.
Access Sequence: Access Sequences are used to differentiate tax percentages or sales
deduction percentages based on condition records.
Tax procedure in SAP can be either Condition based or Formula Based. In case of formula
based we need to maintain Multiple tax codes for each change of tax percentage.
Condition Types used for VAT

Condition Description Access Condition Calculation Condition
Type Sequence Class Type Category
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BASB Base Amount Null A (Discount B (Fixed K (Base

or Surcharge Amount) Amount
Excluding
Tax)
MWRS Input Tax MWST D (Taxes) A D (Tax)
(Percentages)
MWAS Output Tax MWST D A D
Account Key or Process Key

Account Key holds the calculated taxes or prices in a GL Account. This Account Key
maintained in the tax or pricing procedure against to the Condition Type.
We Assign GL Accounts to the Account Keys.
Account Key or Process Key consists of
Tax Type: if this indicator was selected the calculated taxes not get posted to GL Accounts.
Posting Indicator: 1. No posting Required, 2. Separate Line Item, 3. Distribute to Relevant Expense
or Revenue Items.
Below are Account Keys used for VAT
Process Key Description Tax Type Not Deductable Posting
Indicator
VST Input Tax 2 (Input Tax) Do not Select 2 (Separate Line
Item)
MWS Output Tax 1 (Output Tax) Do not Select 2 (Separate Line
Item)
Creation of GL Accounts (FS00)

GL Account: 200200
Group: Stock in Trade
Text: Inventory Raw Material A/C
Tax Category: - (only Input Tax Allowed)
Sort Key: 001
Select Posting Without Tax Allowed
Field Status Group: G001, save it.
GL A/C: 100810
Group: Tax Account
Text: Input Tax on VAT
Sort Key: 001
Save.
GL A/C: 100811
Group: Tax Account
Text: Output Tax on VAT
Sort Key: 001
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Save.
Change GL Account Sales 300000

Tax Category: + (only Output Tax Allowed)
Select Posting Without Tax Allowed.
Save it.
Define Tax Procedure (OBYZ)

Spro → FA (New) → FAGS (New) → Tax On Sales / Purchases → Basic Settings → Check
Calculation Procedure
Double Click on Define Procedure
New Entries
Procedure
TP India Tax Procedure
Select the Entry
Double Click on Control Data
New Entries
Step Condition Description From To A/C Key
Type
10 BASB Base Amount
20 MWAS Output Tax 10 10 MWS
30 MWVS Input Tax 10 10 VST
Save it.
Assign Country to Calculation Procedure (OBBG)

Same path
Country: IN
Assign the Procedure: TP
Save it.
Assign Tax Codes for Sales and Purchases (FTXP)
Spro → FA (New) → FAGS (New) → Tax On Sales / Purchases → Calculation → Define Tax
Codes For Sales & Purchases
Country: IN
Tax Code: V0
Press Enter
Description: Exempted Input Tax
Tax Type: V (Input Tax)
Press Enter
Against VST: 0%
Save it.
Tax code: V1 press Enter
Tax Code Description Tax Type A/C Key Tax %
V1 14% Input Tax V VST 14%
V2 12% Input Tax V VST 12%
Save it.
A0 Exempted A MWS 0%
Output Tax
A1 8% Output Tax A MWS 0%
Save it.
Define Tax Accounts (OB40)

Spro → FA (New) → FAGS (New) → Tax On Sales / Purchases → Posting → Define Tax Accounts
(Ob40)
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Double click on Transaction Key or A/C Key: MWS

Chart of Account:
Press Enter
GL A/C: 100811
Save it.
Double Click on VST

Save the Posting Rule
GL A/C: 100810
Save it.
Assign Tax Codes for Non Taxable Transactions (OBCL)

Spro → FA (New) → FAGS (New) → Tax On Sales / Purchases → Posting →
Assign Tax Codes for Non-Taxable Transactions
Co. Code:
Input Tax: V0
Output Tax: A0
Save it.
Asset Accounting
Steps in Asset Accounting
Step 01 : Check Country Specific Settings(Optional)
Step 02 : Assign 0% Tax Codes for Non-Taxable Transactions
Step 03 : Copy reference Chart of Depreciation
Step 04 : Specify Description of Chart of Depreciation
Step 05 : Delete other than book depreciation
Step 06 : Check whether depreciation area are copied or not
Step 07 : Assign chart of dep to the company code
Step 08 : Define Account Determination
Step 09 : Create Screen Layout rules for asset class
Step 10 : Create number ranges for asset master
Step 11 : Define Asset Class
Step 12 : Determine Depreciation area in Asset Class
Step 13 : Maintain Depreciation Key
Step 14 : Create GL Accounts
Step 15 : General ledger account assignment to account determination
Step 16 : Define Base Method for Depreciation
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Step 17 : Maintain Declining-balance methods

Step 18 : Define Multilevel methods
Step 19 : Define Period Control Method
Step 20 : Define Document type and number ranges for asset depreciation
Step 21 : Create Asset Master Records
Step 22 : Create Sub-Master Records
Asset Accounting:
Asset Accounting Component supports Monitoring of Assets or tracking of assets. This Component
supports Purchase of asset, Sale of asset, Profit on sale of asset, loss on sale of asset, Scrapping
of asset, depreciation on asset etc.
Step 01 Check Country Specific Settings:
Path: Spro > Img > FA (N) > Asset Accounting > Org Stru > Check country specific settings
(Optional)
> Position = Country = IN
> Country Currency - INR
Save
Step 02 : Assign 0% Tax Codes for Non-Taxable Transactions

Path: SPRO- Financial Accounting (New) - Asset Accounting- Integration with the General Ledger-
Assign Input Tax Indicator for Non-Taxable Acquisitions
Execute
Go to Position button
Company Code :
Enter
Input Tax : V0
Output Tax : A0ave and enter
Step 03 Copy Reference Chart of Depreciation

Definition: Chart of depreciation means list of depreciation areas. Depreciation Area means one set
of book keeping.
Path: SPRO- SAP Reference IMG- Financial Accounting (New)- Asset Accounting- Organizational
Structures- Copy Reference Chart of Depreciation/Depreciation Areas (Tcode:OAP1)
Execute
Double click on Copy Reference Chart of Depreciation
Click on Copy org.object (F6)
From chart of dep. : 0DE
To chart of dep. :
Enter, Enter, Enter and enter
One time go back
Step 04 : Specify Description of Chart of Depreciation
Double click on Specify Description of Chart of Depreciation
Go to position button
Chart of Dep. :
Enter
Description : Chart of Depreciation for
Save and enter
One time go back
Step 05 : Delete other than book depreciation

Double click on Copy/Delete Depreciation Areas
Chart of Dep. = :
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Enter
Select 2,3,10,15,20,30,31,32,41 and 51 (Select all depreciation areas except 1)
Click on Delete (Shift+F2)
Save and enter and enter
Step 06 : Check whether depreciation area are copied or not
Step 07 Assign Chart of Depreciation to Company Code

Path: SPRO- Financial Accounting (New) - Asset Accounting- Organizational Structures- Assign
Chart of Depreciation to Company Code (Tcode:OAB1)
Execute
Company code :
Enter
Chrt Dep :
Save and enter
Step 08 : Define Account Determination
Definition: Account Determination is a bridge to flow the asset values to General ledger accounting
(This is integration point between General ledger and Asset accounting)
Path: SPRO- Financial Accounting (New) - Asset Accounting- Organizational Structures-
Asset Classes- Specify Account Determination
Execute
Click on New Entries (F5)
Acct.determ. Name of account determination
Buildings
TR11 Plant & Machinery
TR12 Furniture & Fixtures
TR13 Vehicles
Save and enter
Step 09 : Create Screen Layout rules for asset class

Definition: Screen layout controls Fields in Asset Master record.
Path: Same path
Execute
Select 1010, 2000 and 3000
Click on copy as (F6)
Buildings
TR11 Plant & Machinery
TR12 Furniture & Fixtures
TR13 Vehicles
Save and enter
Step 10 : Create number ranges for asset master

Path: Same path
Company Code :
Click on change interval
Click on Insert interval (Shift+F1)
No : 01
From number : 100000 To number : 199999
Enter
No : 02
Enter
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SAP FICO

No : 03
Enter
Save and enter
Step 11 : Define Asset Class

Definition: Asset class means which are having same characteristic features.
Path: same path
Execute
Click on New entries (F5)
Asset Class : Buildings
Short Text : Buildings
Asset Type
Account determ. : - Building
Scr.layout rule : - Building
Number range : 01
X No AUC or Summary management of AUC
Save and enter
Click on NEXT Button
Asset Class : Buildings
Short Text : Buildings
Asset Type
Account determ. : TR11 - Plant & Mach
Scr.layout rule : TR11 - Plant & Mach
Number range : 02
Inventory Data
X Include Asset
X Mange Historically
Save and enter
Click NEXT Entry
Account determ. : TR12- Furniture & Fix
Scr.layout rule : TR12 - Furniture & Fix
Number range : 03
Inventory Data
X Include Asset
Save and enter
Click on NEXT Entry
Account determ. : TR13- Vehicles
Scr.layout rule : TR13 - Vehicles
Number range : 04
Inventory Data
X Include Asset
Save and enter
Step 12 : Determine Depreciation area in Asset Class
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Path: SPRO- Financial Accounting- Asset Accounting- Valuation- Determine Depreciation Areas in
the Asset Class
Execute
ChDep :
Enter
Asset Class :
Enter
Select _______
Double click on Depreciation Areas
Screen layout : 2000
Deselect Area deact.
Save and enter
9. Maintain Depreciation Key

Definition: Depreciation keys nothing but Depreciation rate.
Path: SPRO- Financial Accounting- Asset Accounting- Depreciation- Valuation Methods-
Depreciation Key- Maintain Depreciation Key
Execute
Click on Select All (F7)
Click on Activate (Ctrl+F3)
Enter
Save and enter
Step 12 :Create GL Accounts

Building A/C
G/L Account : 200100
Company Code :
Click on Create
Go to Type/Description Tab
Account group : ASST Assets
Select Balance sheet Account
Short Text : Buildings A/C
G/L Acct Long Text : Buildings Account
Go to Control data Tab
Recon acct for Account type : A Assets
Select line item display
Sort Key : 018 (Asset Number)
Go to Create/bank/interest Tab
Field status group : G007
Save
10.2. Sale of Asset

Company Code :
Click on Create
Account group : INCO Incomes
Select P&L Statement Acct
Short Text : Sale of Asset A/C
G/L Acct Long Text : Sale of Asset Account
Select only balances in local crcy
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Sort Key : 001
Save
10.3. Profit on sale of Asset

Company Code :
Click on Create
Account group : INCO Incomes
Short Text : Pr.Sale of Asset A/C
G/L Acct Long Text : Profit on Sale of Asset Account
Sort Key : 001
Save
10.4. Loss on Sale of Asset

Company Code :
Click on Create
Account group : EXPN Expenses
Short Text : LS.Sale of Asset A/C
G/L Acct Long Text : Loss on Sale of Asset Account
Select Only balances in local crcy
Sort Key : 001
Save
10.5. Scrap on Assets

Company Code :
Click on Create
Short Text : Scrap on Asset A/C
G/L Acct Long Text : Scrap on Asset Account
Sort Key : 001
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Save
10.6. Depreciation A/C

Company Code :
Click on Create
Short Text : Depreciation A/C
G/L Acct Long Text : Depreciation Account
Select Only balances in local crcy
Sort Key : 001
Save
10.7. Acc.Dep Account

Company Code :
Click on Create
Account group : LIAB Liabilities
Short Text : Acc.Dep A/C
G/L Acct Long Text : Accumulated Depreciation Account
Recon.account for acct type : A Assets
Sort Key : 001
Save
11. Assign G/L Accounts

Path: SPRO- SAP Reference IMG- Financial Accounting (New) - Asset Accounting- Integration with
the General Ledger- Assign G/L Accounts
Execute
ChDep :
Enter
Select Chrt/Accts
Double click on Account determination
Account Determ. :
Enter
Select _____
Double click on Balance sheet accounts
Acquisition:Acquis. and production costs : 200100
Loss made on asset retirement w/o reven. : 400050
Clearing acct. revenue from asset sale : 300030
Gain from asset sale : 300040
Loss from asset sale : 400040
Double click on Depreciation
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Acc.dep. accnt.for ordinary depreciation : 110000

Expense account for ordinary depreciat. : 400060
Save and enter and enter
12. Maintain Number ranges for Depreciation posting (Tcode: FBN1)

Company code :
Click on Insert Interval (Shift+F1)
No : 04
Year :
From Number : 0400000000
To Number : 0499999999
Enter
Save and enter
13. Screen layout Rule

Definition: Screen layout rule controls fields in Asset Master Record
Path: SPRO- Financial Accounting (New) - Asset Accounting- Master Data- Screen Layout- Define
Screen Layout for Asset Master Data
Execute
Double click on Define Screen Layout for Asset Master Data
Screen layout :
Enter
Select _____
Double click on Logical Field groups
Select 3 Time dependent data
Double click on Field Group rules
Select Cost center optional
Save and enter
14. Creation of Asset Master Record
Path: Accounting- Financial Accounting- Fixed Assets- Asset- Create- AS01-Asset (Tcode: AS01)
Asset Class :
Company Code :
Enter
Go to General data Tab
Description : Building/Ameerpet
Capitalized on :
Go to Deprec.Areas Tab
DKey : DG20
Useful life : 50
Odep.start : 12.01.2010
Save
15. Purchase of Asset
15.1. With Bank (Tcode: F-02)
Enter Header data (Type SA)
PstKy : 70
Account : ______-__ (Asset Number)
TType : 100
Enter
Amount : 10000000
PstKy : 50
Account : 290100 (Bank A/C)
Enter
Amount :*
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Go to Menu bar
Document - simulate
Save
15.2. With Vendor

path: Accounting - Financial Accounting - Fixed Assets - Posting - Acquisition - External Acquisition
- F-90 - With Vendor (Tcode:F-90)
Enter header data (Type KR)
PstKy : 31
Account : __________ (Vendor Number)
Enter
Amount : 20000000
PstKy : 70
Account :
TType : 100
Enter
Amount :*
Go to Menu bar
Document - simulate
Save
16. Sale of asset
16.1. With Bank (Tcode: F-02)
Enter Header data (Type SA)
PstKy : 40
Account : 290100
Enter
Amount :
PstKy : 50
Account : 300030
Enter
Amount :*
Select Asset Retirement
Go to Menu bar
Document - simulate
Asset Number :
Select Complete retirement
Enter
Save
16.2. With Customer

Path: Accounting - Financial Accounting - Fixed Assets - Posting - Retirement - Retirement
w/Revenue - F-92 - With Customer (Tcode:F-92)
Enter Header data (Type DR)
PstKy :
Account :
Enter
Amount :
PstKy :
Account :
Enter
Amount :*
Select Asset retirement
Go to Menu Bar
Document - simulate
Asset number :
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Sub number :
Asset value date :
Select Complete Retirement
Enter
Save
17. Takeover of existing assets (Tcode: AS91)

Asset Class :
Company Code :
Enter
Description :
Capitalized on : 01.01.2000
Go to Deprec.Areas Tab
DKey : DG20
Use life : 30
Click on Takeover values (Shift+F8)
Cum.acquis.val. 2000000
Accm.ord.deprec : 500000
Enter
Save and enter
18.Scrap on asset:
Path: Accounting - Financial Accounting - Fixed Assets - Posting - Retirement – ABAVN-Asset
retirement by scrapping (Tcode: ABAVN)
Execute
Click on change company code
Company code : Scrap on asset a\c Dr.
Asset : Accumulate depreciation a\c Dr.
Go to transation data tab To Asset a\c
Document date :
Asset value date :
Click on simulate
Save and enter
19. Asset transfer

19.1 Asset transfer with in company code: (Business area to business area)
Path: Accounting - Financial Accounting - Fixed Assets - Posting - Transfer – ABUMN-Transfer with
in company code (Tcode:ABUMN)
excute
Asset : (Giver area asset number)
Goto transaction data tab
Document date :
Asset value date :
Select Existing asset : (Receiver area asset number)
19.2 Asset transfer for Inter company code:

Path : Same path (Tcode: ABT1N)
Company code : (Giver company code)
Asset : (Giver area asset number)
Go to transaction data tab
Company code : (Receiver company code)
Existing asset : (Receiver area asset number)
Note : you can go to Assign G/L Accounts and you can give to receiver company clearing
account number(FS00) in giver Assign G/L Accounts.
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And you can give to giver company clearing account number(FS00) in receiver Assign G/L
Accounts
17. Depreciation run
Path: Accounting - Financial Accounting - Fixed Assets - Periodic Processing - Depreciation Run -
AFAB - Execute (Tcode: AFAB)
Company Code :
Fiscal year :
Posting period :1
Select Test run
Select Error analysis
Execute
Note: If there is any errors, Click on Error list (F7)
One time go back
Deselect Test run
Go to menu bar
Program - Execute in background
Output device : LP01
Number copies :1
Enter
Click on Immediate
Save (Ctrl+S)
Go to Menu bar
System -services - output Control
Execute (F8)
Select Spool no.
Display contents (F6)
18. Document display (Tcode: FB03)

Click on Document list (Shift+F8)
Company Code :
Document type : AF
Execute
19. Asset explorer

Path: Accounting- Financial Accounting- Fixed Assets- Asset- AW01N - Asset Explorer (Tcode:
AW01N)
Company code :
Asset : _________ ____
Enter
MM Integration
1. Define plant
Definition: Plant is an operational area.
Path: SPRO- SAP Reference IMG- Enterprise Structure- Definition- Logistics - General- Define
copy, delete, check plant (Tcode: OX10)
Execute
Double click on Copy, delete, check plant
Click on copy org.object (F6)
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From plant : 1000

To plant :
Enter, Enter, enter and enter
One time go back
Double click on Define Plant
Plant :
Enter
Select ______
Click on Detail (Ctrl+Shift+F2)
Name1 : Bollaram Plant
Click on Address (Shift+F5)
Name : Bollaram Plant
Street : Bollaram
House number : 1-234
Postal code : 123456
City : Hyderabad
Country : IN
Enter
Save and enter
2. Maintain storage location

Definition: A storage location is the place where stock is physically kept within a plant.
Path: SPRO- SAP Reference IMG- Enterprise Structure- Definition- Materials Management-
Maintain storage location (Tcode: OX09)
Execute
Plant :
Enter
Click on Select all (F7)
Click on Delete (Shift+F2)
Enter
SLoc Description
_____ Raw Material
_____ Semi Finished
_____ Finished Goods
Save and enter
3. Maintain purchasing organization

Definition: the purchasing organization is responsible for all purchasing activities (including the
processing of requests for quotations and purchase orders.
Path: Same path (Tcode: OX08)
Execute
Purch.Organization :
purch.Org.Descr. : Pur. Org for ______
Save and Enter
4. Assign plant to company code
Path: SPRO- SAP Reference IMG- Enterprise Structure- Assignment- Logistics - General- Assign
plant to company code (Tcode:OX18)
Execute
CoCd :
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Plnt :
Save and enter
5. Assign purchasing organization to company code

Path: SPRO- SAP Reference IMG- Enterprise Structure- Assignment- Materials Management-
Assign purchasing organization to company code (Tcode:OX01)
Execute
Purchasing Org. :
Enter
CoCd :
Save and enter
6. Assign purchasing organization to plant
Path: same path (Tcode: OX17)
Execute
POrg. :
Plant :
Save and enter
7. Define Attributes of Material Types

Definition: Whenever you create a material master record, you must assign it to a material type.
Path: SPRO- SAP Reference IMG- Logistics General- Material Master- Basic Settings- Material
Types- Define Attributes of Material Types (Tcode: OMS2)
Execute
Material type : ROH
Enter
Select ROH
Double click on Quantity/Value updating
Valuation Area :
Material type : ROH
Select Qty updating
Select Value update Save and
enter
8. Maintain Company Codes for Materials Management

Path: SPRO - SAP Reference IMG- Logistics General- Material Master- Basic Settings- Maintain
Company Codes for Materials Management (Tcode: OMSY)
Execute
Company code :
Enter
Year :
Period :
Select ABp
Save and enter
9. Set Tolerance Limits for Price Variance
Path: SPRO- SAP Reference IMG- Materials Management- Purchasing- Purchase Order- Set
Tolerance Limits for Price Variance (Tcode: OMEU)
Execute
Select
CoCd TlKy
0001 PE
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0001 SE
Click on Copy as (F6)
Company code :
Enter
Company Code :
Enter
Save and enter
10. Set Tolerance Limits
Path: SPRO- SAP Reference IMG- Materials Management- Inventory Management and Physical
Inventory- Goods Receipt- Set Tolerance Limits (Tcode: OMC0)
Execute
Select
CoCd TlKy
0005 B1
0005 B2
Click on Copy as (F6)
Company code :
Enter
Company Code :
Enter
Save and enter
11. Maintain Default Values for Tax Codes
Path: SPRO- SAP Reference IMG- Materials Management- Logistics Invoice Verification- Incoming
Invoice- Maintain Default Values for Tax Codes (Tcode:OMR2)
Execute
Company Code :
Save and enter
12. Edit PO Supplement Text in Invoice Verification

Path: Same path (Tcode: OMR8)
Execute
Click on order Text: general
CoCd :
Select PO Text
Save and enter
Two Time go back
Click on notifiable order text types
CoCd ID
_____ F03
_____ F07
Save and enter
13. Set Tolerance Limits
Path: SPRO- Materials Management- Logistics Invoice Verification- Invoice Block- Set Tolerance
Limits (Tcode: OMR6)
Execute
Select
CoCd TlKy
0005 AN
0005 AP
0005 BD
0005 BR
0005 BW
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0005 DQ
0005 KW
0005 LA
0005 LD
0005 PP
0005 PS
0005 ST
0005 VP
Click on Copy As (F6)
Company Code :
Enter
Company Code :
Enter
Company Code :
Enter
Company Code :
Enter
Company Code :
Enter
Company Code :
Enter
Company Code :
Enter
Company Code :
Enter
Company Code :
Enter
Company Code :
Enter
Company Code :
Enter
Company Code :
Enter
Company Code :
Enter
Save and enter
14. Define Valuation Control

Definition: we can group together valuation areas by activating the valuation grouping code.
Path: SPRO- Materials Management- Valuation and Account Assignment- Account Determination-
Account Determination Without Wizard- Define Valuation Control (Tcode: OMWM)
Execute
Select valuation grouping active
Save and enter
15. Group Together Valuation Areas
Path: Same path (Tcode: OMWD)
Execute
Valuation area :
Enter
Val.Grpg.code :0001 Save
and enter
16. Define Valuation Classes
Definition: you define which valuation classes are allowed for a material type. The valuation class is
a group of materials with the same account determination. If a transaction is to be posted to
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different accounts depending on the valuation class, create an account determination for each
valuation class in the step Create automatic postings.
Path: Same path (Tcode: OMSK)
Execute
Click on Valuation class
Valcl ARef
3000 0001
3001 0001
3002 0001
3003 0001
Save and enter
One time go back
Click on Material type/Account category reference
Material type : ROH
ARef : 0001
Save and enter
17. Create G/L Master Records (Tcode: FS00)
17.1. Raw Material A/C
Company Code :
Click on create
Go to Type/description Tab
Account Group : ASST Assets
Short Text : Raw Material A/C
G/L Acct Long Text : Raw Material Account
Sort Key : 001
Go to Create/Bank/Interest Tab
Field Status Group : G006
Select post automatically only
Save
17.2. GR/IR Clearing A/C
.G/L Account : 190500
Company Code :
Click on Create
Account Group : LIAB Liabilities
Short Text : GR/IR Clearing A/C
G/L Acct Long Text : GR/IR clearing Account
Tax Category :*
Select Posting without tax allowed
Sort Key : 001
Save
For MM Integration, Tax procedure and Tax Codes required
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18. Tax procedure

Definition: Tax procedure will be developed country wise. Tax procedure is assigned to country
18.1 Check Calculation Procedure
Path: SPRO- Financial Accounting- Financial Accounting Global Settings- Tax on Sales/Purchases-
Basic Settings- Check Calculation Procedure (Tcode: OBYZ)
Execute
Double click on Define Procedures
Procedure :
Description :
Enter
Select _____
Double click on Control data
Step CType Fro To AcctKey
100 BASB
110 MWVS 100 100 VST
120 MWAS 100 100 MWS
Save and enter
18.2 Assign Country to Calculation Procedure
Path: Same path (Tcode: OBBG)
Execute
Country : IN
Enter
Proc. :
Save and enter
18.3. Define Tax Codes for Sales and Purchases

Definition: Tax Codes nothing but tax rates
Calculation- Define Tax Codes for Sales and Purchases (Tcode: FTXP)
Execute
Country : IN
Enter
Tax Code :
Tax Code : 4% Input Tax
Tax Type : V (Input Tax)
Enter
Input Tax VST 4.000 110 100 MWVS
Save
Tax Code : M4
Tax Code : 4% Output Tax
Tax Type : A (Output Tax)
Enter
Output Tax MWS 4.000 120 100 MWAS
Save
18.4. Creation of G/L Master Records (Tcode: FS00)
18.4.1. Input Tax A/C
Company Code :
Click on Create
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Short Text : Input Tax A/C

G/L Acct Long Text : Input Tax Account
Go to Control data tab
Sort Key : 001
Save
18.4.2. Output Tax A/C
Company Code :
Click on Create
Account Group : LIAB Liabilities
Short Text : Output Tax A/C
G/L Acct Long Text : Output Tax Account
Go to Control data tab
Sort Key : 001
Save
18.5. Define Tax Accounts
Posting- Define Tax Accounts (Tcode: OB40)
Execute
Double click on Input Tax VST
Chart of accounts :
Enter
Select Tax code
Save
Tax code :
Account : 290400
Save and enter
One time go back
Double click on Output Tax MWS
Select Tax code
Save
Tax Code :
Account : 190400
Save and enter
18.6. Maintain Tax Category * and Select posting without Tax allowed in Service account
and Service Revenue A/C G/L Master Records in control data Tab. (Tcode:FS00)
19. Configure Automatic Postings
Path: SPRO- SAP Reference IMG- Materials Management- Valuation and Account Assignment-
Account Determination- Account Determination Without Wizard- Configure Automatic Postings
(Tcode: OMWB)
Execute
Click on Cancel (F12)
Click on Account Assignment (Shift+F4)
Double click on Inventory posting BSX
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Chart of Accounts :
Enter
Select Valuation Modif.
Select Valuation
Save
Valuation modif. : 0001 (Valuation Grouping Code)
Valuation class : 3000
Account : 290500 (Raw Material Account)
Save and enter
One time go back
Double click on GR/IR clearing account WRX
Save
Account : 190500
Save and enter
20. Create Material Master Record
Path: Logistics - Materials Management - Material Master - Material - Create (General) - MM01 -
Immediately (Tcode:MM01)
Material :
Industry Sector : C Chemical industry
Material type : ROH Raw Material
Enter
Select Basic Data 1
Select purchasing
Select General Plant Data / Storage 1
Select Accounting 1
Plant :
Stor.location :
Enter
Material :
Base Unit of measure :
Material Group : 0001
Enter
Purchasing Group : 004
Enter and enter
Valuation Class : 3000
Price Control :V
Moving price :
Save
21. Vendor Master Record
Path: Accounting- Financial Accounting - Accounts Payable - Master Records - Maintain Centrally -
XK01 - Create (Tcode: XK01)
Vendor :
Company Code :
Purchasing organization :
Account Group : 0001
Enter
Title : Company
Name :
Search Term :
Street :
House number :
Postal code :
City : Hyderabad
Country : IN
Enter, enter and enter
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Recon. Account : 190100

Sort key : 012
Cash mgmnt group : A1
Order currency : INR
Terms of payments : 0001
Inco terms : EXW
Select GR-based Inv.verif.
Purchasing group : 004
Planned deliv.time :1
Save
22. Procure to process (P2P)
22.1. Purchase Requisition
Path: Logistics - Materials Management - Purchasing - Purchase Requisition - ME51N - Create
(Tcode: ME51N)
Go to Items
Material :
Quantity :
Delivery Date :
Plant :
Stor.Loc. :
Click on Check (Ctrl+Shift+F3)
Save
Requisition number :
22.2. Request for Quotation (RFQ)
Path: Logistics - Materials Management - Purchasing - RFQ/Quotation - Request for Quotation -
ME41 - Create (Tcode: ME41)
RFQ Type : AN
Language key : EN
RFQ Date :
Quotation deadline :
Plant :
Storage Location :
Material group :
Req.Tracking number : Suresh
Enter
Coll.no :100
Enter
Material :
RFQ Quantity :
Deliv.time :
Enter
Click on Vendor Address (F7)
Vendor :
Enter
Save
22.3. Maintain Quotation

Path: Logistics - Materials Management - Purchasing - RFQ/Quotation - Quotation - ME47 -
Maintain (Tcode: ME47)
RFQ :
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Enter
Net price :
Save
22.4. Price Comparison
Path: Same path (Tcode: ME49)
Collecting RFQ :
Execute (F8)
22.5. Purchase order
Path: Logistics - Materials Management - Purchasing - Purchase Order - Create - ME21N -

Vendor/Supplying Plant Known (Tcode: ME21N)
Click on Selection variant

Choose Request for quotations
Plant :
Storage location :
Material group :
Company Code :
Keep blank Vendor Field
Execute (F8)
22.5.1. Pick and drop method

Hold left click on mouse to shopping cart.
22.5.2. Adopt purc.Document
Select Purch.Doc.
Click on Adopt
Go to Item details
Go to Invoice Tab
Tax Code : R4
Click on Check (Ctrl+Shift+F3)
Save
PO Number :
22.6. Maintain number ranges 50 and 51 for Document types WE (Goods Receipt) and
RE (Invoice Verification) (Tcode: FBN1)
22.7. Goods Receipt

Path: Logistics - Materials Management - Inventory Management - Goods Movement - MIGO -
Goods Movement (MIGO) (Tcode: MIGO)
A01 Goods Receipt R01 purchase order:
Enter
Select Item OK
Click on check (F7)
Click on post (Shift+F11)
A04 Display
Enter
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Go to Header data
Go to Doc.Info Tab
Click on FI Documents
22.8. Invoice Verification

Path: Logistics - Materials Management - Logistics Invoice Verification - Document Entry - MIRO -
Enter Invoice (Tcode: MIRO)
Invoice date :
Purchase order/Scheduling agreement: 4500017174
Enter
Select calculate Tax
Copy Balance Field amount to amount field
Click on Simulate (Ctrl+Shift+F7)
Click on post or save
22.9. Report (Tcode: FBL1N)
22.9. Outgoing payments (Tcode: F-53)
SD Integration
1. Define sales organization
Definition: Sales organization nothing but sales department.
Legally, a sales organization is included in exactly one company code. You can assign one or more
plants to one sales organization. The sales organization has an address.
Path: SPRO- SAP Reference IMG- Enterprise Structure- Definition- Sales and Distribution-
Define, copy, delete, check sales organization (Tcode: OVX5)
Execute
Double click on Copy, delete, check sales organization
Click on copy org.object (F6)
From sales org. : 1000
To sales org. :
Enter, enter, enter and enter
One time go back
Double click on Define Sales Organization
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Sales org. :
Enter
Select
Click on Details (Ctrl+Shift+F2)
Sales organization : Hyderabad
Click on Address (Shift+F5)
Name : Hyderabad
Street : Ameerpet
House number : 1-234
City : Hyderabad
Country : IN
Region : AP
Language : EN English
Save and enter
2. Define Shipping point
Definition: The shipping point is the top level in the organization for shipping. A shipping point can
be allocated to several plants. A shipping point can be divided into several loading points.
Path: SPRO- SAP Reference IMG- Enterprise Structure- Definition- Logistics Execution- Define,
copy, delete, check shipping point (Tcode: OVXD)
Execute
Double click on Copy, delete, check shipping point
Click on Copy org.object (F6)
From shipping point : 1000
To Shipping point :
Enter, enter, enter and enter
One time go back
Double click on Define shipping point
Shipping point :
Enter
Select ______
Click on Details (Ctrl+Shift+F2)
Click on address (Shift+F5)
Name : Shipping point for
Street : Ameerpet
House number : 234
City : Hyderabad
Country : IN
Transportation zone : 0000000001
Enter
Save and enter
3. Assign sales organization to company code
Path: SPRO- SAP Reference IMG- Enterprise Structure- Assignment- Sales and Distribution-
Assign sales organization to company code (Tcode: OVX3)
Execute
Sales org. :
Enter
CoCd :
Save and enter
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4. Assign Shipping Points

Path: SPRO- SAP Reference IMG- Logistics Execution- Shipping- Basic Shipping Functions-
Shipping Point and Goods Receiving Point Determination- Assign Shipping Points (Tcode: OVL2)
Execute
Shift+F7
Shipping cond. : 01
Loading group : 0001
Plant :
Enter
PrShP :
Save and enter
5. Creation of G/L Master Records (Tcode: FS00)

5.1. Cost of Goods Sold A/C
Company Code :
Click on Create
Account Group : EXPN Expense
Select P&L statement Acct
Short Text : COGS A/C
G/L Acct Long Text : Cost of Goods Sold A/C
Sort Key : 001
Go to create/Bank/Interest Tab
Field status group : G003 Save
5.2. Finished Goods A/C
Company Code :
Click on create
Short Text : Finished Goods A/C
G/L Acct Long Text : Finished Goods Account
Sort Key : 001
Select post automatically only
Save
5.3. Sales Account

Company Code :
Click on Create
Account Group : INCO Incomes
Select P&L statement Acct
Short Text : Sales A/C
G/L Acct Long Text : Sales Account
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Tax Category :*
Select posting without tax allowed
Sort Key : 001
Go to create/Bank/Interest Tab
Save
6. Integration of COGS A/C and Finished goods Account (Tcode: OMWB)
Click on Cancel (F12)
Click on Account Assignment (Shift+F4)
Double click on Offsetting entry for inventory posting GBB
Chart of Accounts :
Enter
Select General modification
Select valuation modif.
Select valuation class
Save
valuation modif. : 0001
General modification : VAX
Account : 400070
valuation modif. : 0001
General modification : BSA
Account : 400070
Save and enter
One time go back
Double click on Inventory posting BSX
Valuation modif. : 0001
Account : 290600
Save and enter
7. Assign Sales G/L Account
Path: SPRO- SAP Reference IMG- Sales and Distribution- Basic Functions- Account
Assignment/Costing- Revenue Account Determination- Assign G/L Accounts
(Tcode: VKOA)
Execute
Double click on Cust.Grp/MaterialGrp/AcctKey
App :V
CndTy. : KOFI
ChAc. :
SOrg. :
AAG : 01
AAG : 03
ActKy : ERL
Account : 300100
Save and enter
8. Maintain number ranges for 49 (Tcode: FBN1)
Company code :
Click on Insert Interval (Shift+F1)
No : 49
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Year : 2014
From Number : 4900000000
To Number : 4999999999
Enter
Save and enter
9. Create Material master record (Tcode: MM01)

Material :
Industry Sector : C Chemical Industry
Material type : FERT Finished Goods
Enter
Select
Basic Data 1
Sales: Sales Org. Data 1
Sales: Sales Org. Data 2
Sales: General/Plant Data
General Plant Data / Storage 1
Accounting 1
Enter
Plant :
Stor.Location :
Sales org. :
Distr.Channel :10
Enter
Material :
Base Unit of measure : TO
Division : 00
Gross Weight : 10000
Net Weight : 10000
Enter
Delivering Plant :
T :1
Click on conditions
Scal Quantity Amount
1 100000
10 TR10
100 90000
One time go back
Enter
Acct assignment grp : 03
Enter
Trans.Grp : 0001
Loading Grp : 0001
Enter and enter
Valuation Class : 7920
Price Control : S (Standard price)
Standard price : 100000
Save
10. Create Customer Master Records

Path: Accounting - Financial Accounting - Accounts Receivable - Master Records - Maintain
Centrally - XD01 - Create (Tcode: XD01)
Account Group : 0001
Customer :
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Company Code :
Sales organization :
Distribution channel : 10
Division : 00
Enter
Title : Company
Name :
Search Term :
Street :
House Number :
Postal code :
City :
Country : IN
Region : 01
Transportation Zone : 0000000001
Click on Company Code Data (Ctrl+F2)
Recon.Account : 290300
Sort Key : 031
Click on Sales area data (Ctrl+F3)
Go to Shipping Tab
Delivery priority : 01
Shipping conditions : 01
Delivering plant :
Go to Billing documents tab
Incoterms : EXW
Terms of payments : 0001
Acct assgmt group : 01
Tax classification :1
Save
11. Initial Stock posting
Path: Logistics - Materials Management - Inventory Management - Goods Movement - Goods
Receipt - MB1C - Other (Tcode: MB1C)
Movement type : 561
Plant :
Storage Location :
Enter
Material :
Quantity :
Enter
Save
Go to Menu bar
Other Goods Receipts- Display
Enter Click on
Accounting Document (F7)
11.1. Maintain Condition Records
Path: Logistics- Sales and Distribution- Master Data- Conditions- Select Using Condition Type-
VK11 – Create (Tcode: VK11)
Condition type : MWST (Output Tax)
Enter
Select Domestic Taxes
Enter
Country : IN
T : 1 (This is maintained in Customer Master)
T : 1 (This is maintained in Material master)
Tax code : M4
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Save
12. Creation of Sales order
Path: Logistics - Sales and Distribution - Sales - Order - VA01 - Create (Tcode: VA01)
Order type : OR
Sales organization :
Distribution Chennel : 10
Division : 00
Enter
Sold to party :_________ (Customer Number)
PO Number : 10
Go to Sales Tab
Material :
Order Quantity : 10
Enter
Double click on Material
Go to Conditions Tab
Save
Sales order N
13. Goods Issue to customer

Path: Logistics - Sales and Distribution - Shipping and Transportation - Outbound Delivery - Create
- Single Document - VL01N - With Reference to Sales Order
(Tcode: VL01N)
Shipping point :
Selection Date :
Order :
Enter
Go to Picking Tab
SLoc :
Picked Qty : 10
Enter
Click on post goods issue (Shift+F8)
Go to Menu bar
Outbound delivery - Display
Outbound Delivery :
Enter
Go to Menu bar
Environment - Document Flow
Select GD Goods Issue:Delivy
Click on Display Document (F8)
Click on Accounting Documents (F7)
Delivery Document No: 80015175
14. Customer invoice

Path: Logistics - Sales and Distribution - Billing - Billing Document - VF01 - Create (Tcode: VF01)
Document :
Enter
Save
Go to Menu bar
Billing Document - Display
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SAP FICO
Billing Document number :

Click on Accounting (F6)
Period End and Year

End Process
1. Financial statements version
Path: SPRO- SAP Reference IMG- Financial Accounting (New)- General Ledger Accounting
(New)- Master Data- G/L Accounts- Define Financial Statement Versions (Tcode: OB58)
Execute
Fin.Stmt.version :
Name : Financial Statements
Maint.Language : EN (English)
Select Item keys auto.
Chart of accounts :
Save and enter
Click on Fin. statement Items (Shift+F8)
Click on create items (F5)
Liabilities
Assets
Incomes
Expenses
Enter
Select Liabilities
Click on Assign Accounts (F6)
From Acct To Account D C
100000 199999 - -
Enter
Select Assets
From Acct to Account D C
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SAP FICO
200000 299999 - -
Enter
Select Incomes
300000 399999 - -
Enter
Select Expense
400000 499999 - -
Enter
Save and enter
1.1. Financial Statements Report

Path: Information Systems- Accounting- Financial Accounting- General Ledger- F.01 - Balance
Sheet (Tcode: F.01)
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Sap Fico Notes By: Principal Consultant

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What are the main topics covered in the document?

What are the main topics covered in the document?

What are some of the benefits of implementing an ERP system?

What are some of the benefits of implementing an ERP system?

SAP FICO

Chp Topics PgNo.

Enterprise: It is a big organization with huge resources.

Resources: An Enterprise has the following resources.

Benefits of ERP Systems:

Characteristics of ERP System:

List of ERP Systems:

Development Quality Server Production / Live

Types of Data in SAP:

1. Configuration or customization data

Login to SAP System

The Transactions in SAP can be handled as below.

1. SAP Easy Access

Login into SPRO Screen (or) IMG Screen

Methodologies following for Implementation:

Client Over View: Ashraf Group of Companies

Ashraf Group has business operations in the following sectors.

The reasons for opting ERP and SAP by APPLE Group:

Phases of ASAP Methodologies:

Phase 01. Project Preparation:

The main deliverables are:

Phase 02: Business Blue Print:

The main activities are:

➢ Installed R/3 System

Understand Current Business Process:

Create To-be Business Blue Print:

Define Organizational structure of client:

The main activities are:

Phase 4: Final Preparation:

Phase 5: Go-Live and Support:

Business Blue-Print Phase for APPLE Group:

Create Apple Group Organizational Structure

The Reporting Requirement

Ashraf Group is following the reporting year as April to March.

Configuration of organization Structure

To view T-Code for IMG Activities

Step01 - Define Company (OX15)

229 Countries and 48 Languages available in SAP system.

View Table Contents: (T-Code= SE16N or SE16)

View Transport Request Details: (T-Code = SE01/SE09/SE10)

REQUEST TYPE: Customizing request

Step 2 - Define Credit Control Area: (OB45)

Note: The credit control area will be used by FI & SD Modules.

View Maintenance Data: V_T014

Step 03 - Define Company Code: (OX02) - T001

Table to view Address of the Company Code (ADRC)

Step 04 - Define Business Areas: (OX03)

Path: Spro→Enterprise Structure→Definition→FA→Define Business Area → New Entries

Step 06 – Maintain Consolidated Business Area (OCC1)

Step 07 – Maintain FM Area (OF01)

Step 01 - Assignment of Company code to Company (OX16)

Step 02 - Assign Company code to Credit Control Area:

General settings or Basic Settings

5. Document types and Number rangers