SHUT DOWN PROCEDURE( TATA steel)

Clearance system is followed to work on any electrical system being

maintained by the department. Prior to Start of the job safety aspects are
discussed and applicable clearance is given to the working group by shift
incharge or his superior.

Following clearance forms are used for the above purpose.

1. Clearance certificate to construction department. or Authorized Electrical
Contractor.
2. Clearance to work on electrical equipment.
3. Clearance form for cutting off power.
4. Clearance form for getting power.
5. Work Permit on electrical/Installation. (HOT clearance)

Except for few cases in Work Permit of Electrical equipment / Installation all other
clearance are given by Shift Incharge or his superior.
In case of "Work Permit On Electrical Equipment / Installation".
Authorization for issue and receipt of the above clearance is only for persons
having competency certificate or persons authorised in writing by the competent
authority.
Authorization for giving clearance is "Work Permit on Electrical
equipment/Installation" is as given below –
λ Supervisor up to 6.6 kV
λ Manager and above with required Supervisory Certificate of Competency
– All Voltage levels.
A caution tag (Red tag) is posted on the electrical equipment on which job
is being done giving details of date, time, name of work, Authorized
person putting the tag, Authorised person removing the tag.

BUS / FEEDER SHUTDOWN

For any bus shutdown of 3.3 kV and above prior approval is taken from
Sectional head / HOD.
For any bus / feeder shutdown "Checklist for Bus and Feeder shutdown"
is filled up & a written procedure is made and following and is kept as evidence
for post job analysis. Sectional head up to 33 kV and HOD above 33 kV
approves this procedure.
 Shift incharge (Foreman / Acting Foreman / Asst. Foreman) is authorised
to stop any activity / job being done is his area of responsibility without proper
clearance.
Applicable safety appliances are used for the job as given in the table
below :-

Safety Appliances /
Sl. Uses
Tools
1 KOOL COAT During racking in / racking in / racking out any HT
breaker, During Switching on HT Breaker from Local
Switch, During power test and discharge
2 Power Tester Power test before discharging
3 Discharge Rod For Power discharge after power test
4 Electric shoe For all activity to increase body to earth resistance.
5 Test Lamp For Power test up to 440 volt system.
6 Insulated Torch For light (safer than metallic torch)
7 Crash Helmet For working in live switchyard / During regular
inspection of switchyards.
Carbon Copies of the filled up forms are kept as record. Every use of cool
coat is recorded in the cool coat register kept in the section for the purpose.
After the completion of the job the clearance is cancelled.
 CHECKLIST FOR BUS & FEEDER SHUTDOWN.

Electrical Transmission and Distribution Department

Shut Down of…………………………………………………………………………..
(Feeder & Voltage Level)
1. Substation :.........................................................
2. Date and Time :.........................................................
3. Approximate Duration of Shutdown :.........................................................
4. Approval Granted by :.........................................................
5. Purpose of Shutdown :.........................................................
6. Jobs Planned :.........................................................
..........................................................
..........................................................
..........................................................
..........................................................
7. Agencies involved.
i) ...............................................................................................................
ii) ...............................................................................................................
iii) ...............................................................................................................
iv) ...............................................................................................................
8. Persons Responsible for this Shut Down :
9. Authorized Person to issue HT/EHT Power Clearance:……………….
10. Signal Line Diagram

11. Person on the jobs :-

Name Signature Name Signature

12. Special precautions to be taken (if any :………………………………….

…………………………………………………………………………………….

13. Shut down steps :

Step Action by ** Action taken*
13.1 Inform HOD, Elect. T & D and LDC
regarding starting of shut down
Check the following Power System
13.2 Condition (as per requirement)
1. Loading
2. Generation
3. Relay Settings
4. Any Contingency
Inform the following to put off their
load/and or isolate themselves, and
13.3 give clearance to authorized
Personal
Mr…….………..at shutdown site

Agency Feeder Informed to Clearance

(Co./Dept./Sec. (name of Person) received from
a)
b)
c)
d)
e)
f)

λ To be filled with a tick mark (√) after the steps have been followed, during
shutdown

λ To write the name of person/s who will execute the step

Step Action by ** Action taken*
13.4 After receiving clearance /
information from the above
agencies, put Off the respective
feeders.
13.5 Put off spring charging power
(Where ever applicable), remove
closing fuse and place red (danger)
tags at breaker and relay control
panels of the above feeders.
Wearing cool coat, isolate these
13.6 feeders y withdrawing the breaker
 and / or cutting OFF the isolators.
Isolate the Potential Transformer
(PT)
Wear cool coat :
1. Test for Power (if applicable) in
13.7 the feeders
/bus…………………………………
(mentions exact location of testing
2. Discharge and ground the
bus/feeders at………../exact
location using insulator discharge
rod and copper grounding shunt.
Issue HT/EHT power clearance to
concerned agencies HT/EHT
clearance issued to :
Issue working clearance to
13.9 concerned agencies.
Working clearance issued to :

HT/EHT Power clearance is to be issued by Supervisory Competency Certificate

Holder who is also authorised as per procedure

Checklist for Relay overhauling Job shutdown :

1. Responsible person from Testing :_____________________
2. Relay Type and service setting :
3. Is service setting matching with testing record/sticker *yes/No)
4. Testing section person taken precaution to avoid tripping of other feeders
on LBB,B/Z, U/F, any logic etc. (Testing section person taken precaution
to avoid tripping of other feeders on LBB, B/Z, C/Z, U/F any logic etc.
(Yes/No.)
5. Is service setting restored (Yes/No)
6. Is report Written in Testing report Book (Yes/No)
7. Remarks if any :
 Step Action by ** Action taken**
14.1 On completion of job check the following:
a) The agencies who had taken working clearance
Have returned duly signed
Agency Returned at (AM/PM)

b) The agencies who had taken HT/EHT power

clearance have returned duly signed.
Agency Returned at (AM/PM)

c) All the clearance are canceled

The clearance cancelled…………………at…………………. a.m/p.m.
d) All tools, tackles and unwanted material are removed from site.
Checked by …………………………………at…………………..a.m/p.m.
e) All grounding / earthing is removed.
Check by ……………………………………at…………………..a.m./p.m.
14.2 Take IR value of Bus / feeder using 1 kV
megger at …………..(mention exact location)
The IR value of the Bus/feeder should be
greater than 1 M-ohm. Any non conformity to
be informed to sectional head before
proceeding IR value found to
be……………….. M -ohm.
Check by …………..a t………… (time)
14.3 Insert any HT PT fuse (If removed taken
necessary precaution/insert PTs.
14.4 Inform the agencies mentioned in 13.3 to be
ready for restoration of power and normalize
all isolations at their end and return the
clearances to charge / normalize the feeder/s.
Step Action by Action taken
 The following agencies informed
by ………. As below
Agency (Co/Dept/Section Person Inform at Clearance
(Time returned
from & (time
a)
b)
c)
d)
14.5 After receiving clearance from all
the agencies above,
charge/normalize the feeder/bus
after ensuring the following.
1. all isolations are restored
2. Control power is available
The relay setting are as per the
requirements.
15.6 Inform the agencies mentioned in
14.4 of the completion of shut
down information given by
……………..at………..(time)

The shutdown completed at…. (time 1. Shut down procedure checked by

:

Signature & Date :……………………. Name

………………………………….

Designation :…………………………… Sign &

Date/Time…………………….

FORM FILLED BY :…………………..

Designation……………………………

SIGNATURE & DATE : 2. Shut down procedure checked by

DESIGNATION :………………………. Name ……………………………..

Sign date &

time……………………..
 NDPL(North Delhi Power limited)

(A Tata Power & Delhi Government joint venture)

------------------------------------------------------------------------------------------------------------
Book No. -------- S.No--------

LDC PTW NO. --------------- Name Of LDC person ------------------

You are allowed to work on the following equipment /Line

Name of he equipment /line -------------------------------------------------------------

Station Name ---------------------------------------- Voltage Level ----------------------------

PTW Issued to (name) PTW Issued by (name)

Description Remark

Nature of work that will be carried out

on the above equipment/line

Above equipment/ line is isolated at the

following location(s)

Above equipment/ line is earth at the

following location(s)

Particular of key handed over if any

Note 1: All other equipment/parts are live and dangerous

Time to clear in Emergency (Hrs)

Validity of PTW From date From Time To date To time

Authorises person issuing PTW Designation Sign

Authorises person receiving PTW Designation Sign

If PTW has been issued on the above

equipment/line more than one person
indicate the other PTW nos also
Extension of the above PTW needed : Yes /No, give reason below

Reason of extension

New validity of the PTW From date From time To date To time

Authorised person requesting the Name Signature

Extension of PTW

Authorised person approving the Name Signature

Extension of PTW

Time : AM/PM Date

PTW held by Name Sign

This PTW is transfer to Name Sign Time Date

I here by declare that all men under my charge have been withdraw and warned
that it is no longer safe to work on the equipment /line specified on this PTW and
those tools, temporary earth and other connections are all removed, leaving that
portion of the equipment/line ready for taking into service.

Name Designation Sign Time Date

I here by declared that PTW is cancelled

Name Designation Sign Time Date

 ELECTRICAL DEPARTMENT (POWER)

Clearance to Work on Electrical Equipment

To…………………………………………………………………………………………

(Name)

Designation……………………………………..Section…………………………….

Power is cut off for the equipment named and you are required to the following
work :

……………………………………………………………………………………………

……………………………… ……………………………………………………………

……………………………………………………………………………………………

Date :…………………………

Originator Receiver

Signature………………………………………………………………………………..

Designation…………………………………………………………………………….

Time ……………………………………………………………………………………..

The above work is complete/suspended. Men have been withdrawn.

Signature of Receiver………………………….

Time………………………….

Signature of Originator

Canceling this clearance

 CLEARANCE CERTIFICATES TO CONSTRUCTION DEPT. CEDD
OR AUTHORIZED ELECT. CONTRACTOR.

To

Name of Foreman/Supervisor.… ………………………….. of Construction. Dept.,

CEDD/Authorized Electrical Contractor., M/s…………………………………… You

are allowed to carry out your work inside (name of location……………….. on

from…………………….hrs. to………………………. Hrs. at your full responsibility

for the safety of yourself as well as of all the man working with you THIS

STATION IS ALIVE.

Signature of Foreman.

Elect. Dept. (Power)/Operation)

Date:………………….

To

Foreman Dept. Power/Operation*

Received the key of the ……………….Station. I take.

FOR ELECTRICAL MAINTENACE WORK & CONSTRUCTION WORKS

For 1. Chief Engineer and Contractor

1. ISSUE

To…………………………………………
…………………………………………….

I hereby declare that it is safe of work on the following

……………………………………………………………………………

Apparatus, which is dead isolated from all live conductors,

……………………………………………………………………………

tested and is connected to earth or discharged.

……………………………………………………………………………

The apparatus is connected to earth a the following point (s)

……………………………………………………………………………

ALL TOTHER APPARATUS IS ALIVE

The following is the work to be carried out on the apparatus.

……………………………………………………………………………

Caution notices are posted

At ……………………………………………………………………………

Signed ………………………………………… Certificate no.

……………………………………………………………………………

being at Authorised person possessing authority is issue a permit for the

work specified above.

Time ……………………………………………………………………… Date

……………………………………………………………………………

All equipment, provided with visible links, will be grounded Other which
are not provided with these links, will have to be grounded by the party,
taking the clearance at any other suitable location as per existing practice.

Important NOTICE

1. CLEARANCE must be obtained at the source of power supply ad

also at the source of FEED BACK POWER SUPPLY.

2. CLEARANCE to CEDD will be given by GENERAL FOREMAN and

A.E.E. of the section up to 132 KV.

3. CLEARANCE to CEDD will be given by DVC FOREMAN up to 6.6

KV and by ESS above 13.2 KV.

2. RECEIPT

I hereby declare that I accept responsibility for carrying out the work on
the apparatus detailed on this permit, and that no attempt will be made by
me or by the men under my control to carry out work on any other
apparatus.

Signed …………………………. Certificate

No………………………………..

Being at authorised person possessing authority for obtained clearance to

work.

Time …………………………………. Date ………………………………….

3. CLEARANCE CERTIFICATE

I hereby declare the work for which this permit was issued now
*suspended/completed and that all men under my charge have been
withdrawn and warned that it is no longer safe to work on the apparatus
specified on this permit, and that gear, tools and temporary earthing
connection are all clear.

Signed …………………………. Certificate

No………………………………..

Being at authorised person possessing authority to give clearance.

Time ………………… ………………. Date ………………………………….

 *Delete, work not applicable

4. CLEARANCE CERTIFICATE

This permit-to-works hereby cancelled

Signed ……………………………………..………. Certificate

No………………………………..

Being an Authorised person

Time …………………………………………….. full responsibility for s afety

of all the men, who will be working there under my supervision at
(location)………………………. I am fully aware that THIS STATION IS
ALIVE.

Date………………………

Signature of Fore/Supervisor
*Strike out Whichever Is not of construction Dept Authorized
Elect., Contractor
 CLEARANCE FORM FOR CUTTING OFF POWER
To Date :
The Electrical Foreman/Motor House Foremen*
Please cut of power for the following equipment.
1.
2.
3.
4.
5.

ORIGINATED BY COUNTER RECEIVED BY

SIGNED BY

Signature
Designation
Time
Power is cut off and Clearance is give.

Elect. Elect. Op.

Power

Signature
Designation
Time
*Please cut of whichever is not applicable.
 CLEARANCE FORM FOR GETTOMG POWER
To Date :
The Electrical Foreman/Motor Hose Foremen*
Please give power to the following equipment for which clearance is
hereby given.
1.
2.
3.
4.
5.

ORIGINATED BY COUNTER RECEIVED BY

SIGNED BY

Signature
Designation
Time
Power is given. The equipment can be operated.

Elect. Power Elect. Op.

Signature
Designation
Time
*Please cut of whichever is not applicable
 ELECTRICAL EQUIPMENT/INSTALLATION
Ref. No……………………….
Date…………………………..
1. ISSUE TO
Name……………………………………. C. C. No……………………..
Dept..…………………………… ………. Section.……………………..
a) I hereby declare that clearance is given to work on the following
equipment which is tested dead, isolated from all live sources, is
discharged is (are) connected to earth.
Equipment Details :
b) I) The equipment has been isolated and sealed from any
sources of back feed.
ii) Related P.T. primary and secondary fuses, links have been
cut OFF
iii) Working place has been cordoned OFF from other live
sources.
iv) Ensure that source of power is fully isolated by locking/fuse
removal/grounding
c) Following work is to be carried out on the above equipment.
…………………………………………………………………………….
Above equipment is connected to earth at………………………..
d) Caution tags are posted at :……………………………………….
Telephonic clearance if any taken from (whenever possible to be
avoided)
Name ……………………………Design……………Date…………...
e) Warning – All other equipment are alive.
f) Signed…………………………… Name………………………
S.C.C. No/Authorization……… Time………..Date……….
2. Receipt :
I hereby declare that I accept responsibility for carrying out the work on
the equipment detailed above and no attempt will be made by me, or by
the men under my charge to carry out work on any other equipment.
Sign……………………..Time/Date.…………S.C.C. No. …………
Name…………………………………….Designation…………………
3. Cancellation Certificate :
I hereby declare the work for which this permit was issued is now
completed/suspended and all men under my charge have been
withdrawn. Tools, tackles and temporary earthing connection (s) are all
removed.
Sign……………………. Time ………………….. Date ……… ……………
Name………………………………………..Designation……………………
4. After canceling the work permit I herby accept responsibility of restoring
power as per restoration procedure.
Name ………..………… Designation…..……………..
Signature………..…....
Date…………………….. Time ………………….

NOTE :
a) Person should be same for Sl. No. 01, 02 and 03 for self clearance.
b) Authorization for issue and receipt of the above clearance is only for
person (s) having competency certificate of persons authorised in writing
by competent authority.
c) Authorization for giving clearances.
i) Foremen up to 6.6 KV.
ii) Sr. Officer / Asst. Manager up to 13.2 KV.
iii) Dy. Manager / Manager above 13.2 Kv.
For any Bus-down of 3.3 KV and above prior approval must be taken from Dy.
Div. Mgr./Divisional manager as the case may be.
For any Bus/Feeder shut-downs a written procedure must be made (complete
with work instruction) which has to be followed and kept as evidence for post job
analysis. This procedures as the case may be – must be cleared by (Dy.
Manager/manager upto 33 KV Dy.Div. Mgr., Divisional Manager above 33 KV)
respectively.