College Student Portal Project Report

1. PROFILE OF THE PROBLEM

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 College Student Portal Project Report

1.1ABOUT THE PROJECT

Online College Portal provides a simple interface for maintenance of student–faculty

information. It can be used by educational institutes or colleges to maintain the records of
students easily. The creation and management of accurate, update information regarding a
students’ academic career is critically important in the university as well as colleges. Student
information system deals with all kind of student details, academic related reports, college
details, course details, curriculum, batch details, placement details and other resource related
details too. It tracks all the details of a student from the day one to the end of the course
which can be used for all reporting, tracking of attendance, progress in the course, completed
semesters, upcoming semester year curriculum details, exam details, project or any other
assignment details, final exam result and all these will be available through a secure, online
interface embedded in the college’s site. It will also have faculty details, batch execution
details, students’ details in all aspects, the various academic notifications to the staff and
students updated by the college administration. It also facilitates us explore all the activities
taking place in the college, different reports and queries are generated based on vast options
related to students, batch, course, faculty, exams, semesters, certification and even for the
entire college.

Online College Portal aims at providing the Facility to automate and simplify the smooth
interaction between student and faculty. This application does all automated work regarding
maintaining and disseminating all information which is extremely useful in colleges. The
creation and management of accurate & update information regarding a student is critically
important in college. The administrator and student are two major functional requirements in
the given system. Proper login with time & role based secure access is provided to admin,
faculty & students. The whole system will be controlled by admin. This portal includes
uploading /downloading study material, notifications, fees payment, view result. All these
general details like student name, address, course details etc. provide various records
regarding students. This application is helpful in sharing of document with the individual,
department or whole organization depending on the requirement.

The programming has been accomplished in PHP. The administrator and the user can login
using the username and password which they can select according to their choice. Only

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 College Student Portal Project Report

restriction is that multiple persons will not be permitted to accept the same username. The
project has been developed in PHP as front end and MY SQL as back end which develop to
help powerful software.
This website is developed in such a way that it makes use of the current hardware as far as
possible in care of up gradation that it should be done. This software is easy to use and has a
good graphical user interface.

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2. SYSTEM STUDY

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2.1 INTRODUCTION

System Study is a general term that refers to an orderly, structured

process for identifying and solving problems. We call system Study process lifecycle
methodology, since it relates to four significant phases in the lifecycle of all business
information system. The system is studied to the minute details and analyzed. Analysis
implies the process of breaking something into parts so that the whole may be understood.
The definition of the system analysis includes not only the process of analysis but also that of
synthesis, which implies the process of putting together to form a new whole.

All activities associated with each life cycle phase must be performed, managed and
documented. Hence, we define system analysis as the performance, management,
documentation of the activities related to the life cycle phases of a computer-based business
system. In the study phase a detailed study of the project is made and clear picture of the
project is in mind. In the design phase the designing of the input, output and table designs are
made. Development phase is where the physical designing of the input-output screens and
coding of the system is done. System implementation actually implements the system by
making necessary testing.

2.2 EXISTING SYSTEM

In the present system all the work is done manually. The whole information related to
department is stored in register and at the end of the session the reports are generated. We are
not interested in generating report in the middle of the session or as per the requirement
because it takes more time in calculations. It takes more effort and physical space to keep
track of paper documents, to find information and to keep details secure. When mistakes are
made or changes or corrections are needed, often a manual transaction must be completely
redone rather than just updated. The manual or partially automated systems information often
has to be written down and copied or entered more than once. Systemization can reduce the
amount of duplication of data entry. An Online College Portal is an application which
overcome the drawbacks of existing system and consist of forums, term-work scheduling,
uploading/downloading study resources.

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 College Student Portal Project Report

Limitation of the existing system

To add to this the existing system has to keep a lot of paper documents. Maintaining the
paper documents and the related complexities in locating an information is found to be an
overhead especially in this era with possibilities if effective way of information management.
The main drawbacks include:
 Need large number of different registers
 chances of losing information
 Need a large volume of storage area
 Reports could not be prepared in time
 Use and maintenance of paper files , register and other written matter was very
difficult.
 Security of the system depends on the person dealing with it.

2.3 PROPOSED SYSTEM

This project is aimed at developing online portal for college. Once you open the portal all
basic information about college is available. There are mainly 3 users they are Admin,
Student, and Faculty of the college. The admin has all control over portal, he is a master user.
The function of administrator involves verifying and accepting the request of registered
student, updating portal, deleting user. Students first register on portal by filling all basic
information such as name, email, academic year, branch etc. The verified students can very
flexibly login and View Forums, blogs and download assignments, notes, presentation.
Students can access relevant resources placed online for them. A separate
registration will not be there for faculty. Admin will provide login and password for the first
time, changing password for faculty during first login is mandatory. They will have access of
forum, with which they can post queries, reply queries, upload assignment, notes,
presentation, and video, placement activity. Students will also use the system to read
important announcements, to obtain information on assessment, online discussion board for
queries and to see the results of Term-work recorded in the system. Each user provided a
different features & authorization. They can see the information provided by the student like
personal details, educational details, parent mobile number, extracurricular activity or other
information. They put online notices, schedule and events so that the entire user can view
this. They also uploads/download the information.

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The proposed Online College Portal is intended to avoid all the drawbacks of
existing system. It will add some more features than the existing system. The proposed
Online College Portal is a cost-effective way of doing the manual processes done in the
existing system. This helps the organization to win the war in the existing competitive world.

Advantages:
 Globally accessible
 They also provide uploads/download information
 Central place for all asks and 24 Hour accessible
 Student can add/modify self-details, check notification
 Secure and personalized
 Faster and better communication
 Saving of time and man power

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 College Student Portal Project Report

3. PROBLEM ANALYSIS

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 College Student Portal Project Report

3.1 SYSTEM DEFENITION

The project COLLEGE STUDENT PORTAL is developed using
PHP. The new user can register and only the registered user can go further. The administrator
can control all the operations in the website. He can also modify and upload data to the
website. The registered user can see all information about the products, searching and
viewing product details. The website is designed in such a way that the future plans of
expansion can be implementing easily without affecting the existing features. The website
and its operations should be safe and unauthorized access should not be allowed. The user is
able to view the product details only if he is logged in and active user.

3.2 FEASIBILITY ANALYSIS

A feasibility study is a test of system proposal according to its

workability, impact on the organization, ability to meet user needs, and effective use of
resources. The objective of feasibility study is acquiring a sense of the scope of the system.

The feasibility of a project can be ascertained in terms of technical

factors, economic factors, or both. A feasibility study is documented with a report showing
all the ramifications of the project. It is very important to evaluate the feasibility study and
risk analysis is related in many ways. If the project study is great, the feasibility of producing
quality software is reduced.

The key factors considered during the feasibility study are:

1. Economic Feasibility
2. Behavioral Feasibility
3. Technical Feasibility
4. Operational Feasibility
5. Legal Feasibility

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3.2.1 ECONOMIC FEASIBILITY

Economic analysis is the most commonly used method for evaluating

effectiveness of a system. Cost-benefit analysis is the most important assessment of economic
justification of the project. Cost –benefit analysis delineates the cost for project development
and weighs them against tangible and intangible benefits of a system. This type of analysis
varies with the characteristics of the system to be developed, the relative site of the project,
and the expected return on investment. Benefits of a new system are always determined
relative to the existing mode of operation.

Economic feasibility deals about the economic impact faced by the

organization to implement the new system. Not only cost of hardware, software etc. is
considered but also the form of reduced costs. The project, installed certainly be beneficial
since there will be a reduction in manual wok, increase in speed of work. The analysis raises
financial and economic questions during the preliminary investigation to estimate the
following:

 The cost to conduct a full systems investigation.

 The cost of hardware and software for the class of application of the project being
considered.

To be judged feasible, a proposal for the specific project must pass all these tests, otherwise it
is not considered as a feasible project. I gathered the details regarding the financial aspects
incorporated in the system to make it cost efficient.

3.2.2 BEHAVIORAL FEASIBILITY

Proposed projects are beneficial only if they can be turned into

information systems that will meet the operating requirements of the organization. This test
of feasibility asks if the system will work when it is developed satisfies all the operational
conditions. It was the most difficult task for me, but met efficiently.

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 College Student Portal Project Report

As this package is found to be feasible technically, economically and

functionally, the system is judged feasible. Viewing the collected information,
recommendation and justification, conclusions is made of the proposed system. Hence
decision is taken to go on with the project.

3.2.3 TECHNICAL FEASIBILITY

There are a number of technical issues, which are generally raised during
the feasibility stage of the investigation. A study of function, performance and constraints
gave me the ability to achieve acceptable system. The software required for this system is:

 PHP
 MySQL

3.2.4 OPERATIONAL FEASIBILITY

Suppose for a moment that technical and economic resources are both
judged adequate. The systems analyst must still consider the operational feasibility of the
requested project. Operational feasibility is dependent on human resources available for the
project and involves projecting whether the system will operate and be used once it is
installed. If users are virtually wed to the present system, see no problems with it, and
generally are not involved in requesting a new system, resistance to implementing the new
system will be strong. Chances for it ever becoming operational are low.

3.2.5 LEGAL FEASIBILITY

A determination of any infringement, violation, or liability that could

result from development of the system. Legal feasibility encompasses a broad range of
concerns that include contracts, liability, infringement, and myriad other traps frequently
unknown to technical staff.

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3.3 PROJECT PLAN

Planning is very important in every aspect of development work. Good

managers carefully monitor developments at various phases. Improper planning leads to
failure of the project. Software project pan can be viewed as the following:

1. Within the organization: How the project is to be implemented? What are various
constraints? What is market strategy?

2. With respect to the customer: Weekly or timely meetings with the customer with
presentations on status reports. Customer feedback is also taken and further modifications
and developments are done. Project milestones and deliverables are also presented to the
customer. For a successful project the following steps can be followed:

Selection of project: Includes identifying project’s aims and objectives, understanding

requirements and specification, methods of analysis, design and implementation, testing
techniques and documentation.

 Project milestones and deliverables.

 Project estimates: including cost, time, size of code and duration.
 Resource allocation: including hardware, software, previous relevant project
information and digital library.
 Risk management: including risk avoidance, risk detection, risk control and risk
recovery.
 Scheduling techniques: including work breakdown structure, activity graph, critical
path method, Gantt chart and Program Evaluation Review Technique.
 People: including staff recruitment, team management and customer interaction.
 Quality control and standard.

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Fig: Gantt chart

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 College Student Portal Project Report

4. REQUIREMENT ENGINEERING

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4.1 INTRODUCTION
Requirement analysis involves studying the current system to find out how
it works and where improvements could be made. A clear idea about the existing system is a
must for making improvements where it is required. Proper planning and collection of data
serves the purpose. The popularity of this document is to describe all the requirements for the
popularity of the website for ‘COLLEGE STUDENT PORTAL’. This website gives all the
information for a person. In our busy life, we cannot go to each department or offices. This
problem will manage this site. It will help to avoid in correction and missing data.

4.2 SPECIFIC REQUIREMENTS

HARDWARE REQUIREMENTS:
CPU - 1.8 GHz or faster processor
HARD DISK SPACE - Minimum 160GB
RAM - 2GB or more

WEB SERVER - APACHE

INTERNET TOOLS - HTML, CSS, JavaScript, JSON, AJAX, Bootstrap,
jQuery
CODING LANGUAGE - PHP
FRONT END - Microsoft Visual Studio Code
BACK END - MySQL
OPERATING SYSTEM - Windows (Any Version)
SOFTWARE REQUIREMENTS:

Introduction to PHP
PHP, stands for "Hypertext Preprocessor" is an extremely popular scripting
language that is used to create dynamic Web pages. Combining syntax from the C, Java

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and Perl languages, PHP code is embedded within HTML pages for server-side
execution. PHP is used to develop Static websites or Dynamic websites or Web
applications. A scripting language is a language that interprets scripts at runtime. Scripts
are usually embedded into other software environments.

PHP is a powerful PHP framework designed for PHP coders who are looking for a simple
and elegant toolkit to form full-featured web applications. CodeIgniter can develop projects
much faster by providing a set of libraries for commonly desired tasks, and a simple interface
and logical structure to access these libraries. It has simple installation process with minimum
configuration, and avoids PHP version conflict. It can work well with most of the shared and
dedicated hosting platforms.

 PHP files can contain text, HTML, CSS, JavaScript, and PHP code
 PHP code are executed on the server, and the result is returned to the browser as plain
HTML
 PHP files have extension ".php"
 PHP can generate dynamic page content
 PHP can create, open, read, write, delete, and close files on the server
 PHP can collect form data
 PHP can send and receive cookies
 PHP can add, delete, modify data in your database
 PHP can restrict users to access some pages on your website
 PHP can encrypt data
 PHP runs on various platforms (Windows, Linux, Unix, Mac OS X, etc.)
 PHP is compatible with almost all servers used today (Apache, IIS, etc.)
 PHP supports a wide range of databases
 PHP is easy to learn and runs efficiently on the server side

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JavaScript
JavaScript is an object based, cross-platform, loosely typed multiuse programming
language that is used to add interactivity to the web pages. A JavaScript is a program that is
included on an HTML page. Because it is enclosed in the <SCRIPT> tag, the text of the
script doesn't appear on the user's screen, and the Web browser knows to run the JavaScript
program. The <SCRIPT> tag is most often found within the <HEAD> section of the
HTML page. Scripts that write text to the screen or that write HTML is best put in the body
section. JavaScript allows you create an active interface, giving the users feedback as they
navigate your pages. JavaScript can be used to make sure that your users enter valid
information in forms, which can save time and money. If the forms require calculations,
you can do them in JavaScript on the user's machine without needing to use a complex
server CGI.

With JavaScript, you have the ability to create custom HTML pages depending on
actions that the user takes. JavaScript controls the browser, because JavaScript has a set of
date and time features. Java script deals with commands called event handles. An action by
the user on the page triggers an event handler in your script. JavaScript is case sensitive.
Scripts can be put in either of two places on an HTML pages: between the <HEAD> and
</HEAD> tag or between the <BODY> and </BODY> tag. One of the main uses of
JavaScript is to provide feedback to people browsing your site. An alert window can be
created that pops up and gives the user the vitally important information that they need to

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know about the page. Different languages versions can be have had on different scripts on
one page.
MySQL
MySQL is an open-source relational database management system (RDBMS). A relational
database organizes data into one or more data tables in which data types may be related to
each other; these relations help structure the data. SQL is a language programmer use to
create, modify and extract data from the relational database, as well as control user access to
the database. In addition to relational databases and SQL, an RDBMS like MySQL works
with an operating system to implement a relational database in a computer's storage system,
manages users, allows for network access and facilitates testing database integrity and
creation of backups.

MySQL is free and open-source software under the terms of the GNU General Public
License, and is also available under a variety of proprietary licenses. MySQL has stand-alone
clients that allow users to interact directly with a MySQL database using SQL, but more often
MySQL is used with other programs to implement applications that need relational database
capability.

MySQL is used by many database-driven web applications, including Drupal, Joomla,

phpBB, and WordPress. MySQL is also used by many popular websites, including Facebook,
Flickr, MediaWiki, Twitter, and YouTube.

 MySQL is a database system used on the web.

 MySQL is a database system that runs on a server.
 MySQL is ideal for both small and large applications.
 MySQL is very fast, reliable, and easy to use.
 MySQL supports standard SQL.
 MySQL compiles on a number of platforms.
 MySQL is free to download and use.
 MySQL is developed, distributed, and supported by Oracle Corporation.
 PHP combined with MySQL are cross-platform (you can develop in Windows and serve
on a Unix platform).

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5. MODELING

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5.1 INTRODUCTION
We create models to obtain a better understanding of the actual entity to be
built. The model focuses on what the system must do and not on how it does it. The second
and third operational analysis principles require that we build modules of function and
behavior. The written word is a wonderful vehicle for communication, but it isn't
necessarily the best way to represent the requirements for computer software. Analysis
modeling uses a combination of text and diagrammatic forms to depict requirements for
data, function, and behavior in a way that is relatively easy to understand, and more
important, straightforward to review for correctness, completeness and consistency. This
section presents resources for conventional and object-oriented analysis (OOA) methods as
well as resources for UML. Analysis modeling is an extremely robust subject.

5.2 GENERAL DESCRIPTION

Requirement Modelling approaches are
1. Scenario-Based modeling
o Use Case Diagram
2. Data modeling
o ER Diagram
3. Class based modeling
o Class diagrams
4. Behavioral modeling
o State Diagram

5.2.1 Scenario-Based modeling

Scenario based modeling represents requirements from the point of
view of various system ‘actors’. Requirement modeling begins with the creation of
scenarios in the form of use case diagrams.

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o Use Case Diagram

Use cases help to determine the functionality and features of the
software from user’s perspective. A use case describes how a user interacts with the system
by defining the steps required to accomplish a specific goal. Variations in the sequence of
steps describe various scenarios. In the diagram the stick figure represents an actor that is
associated with one category of user. In the use-case diagram the use cases are displayed as
ovals.

The actors are connected by lines to the use cases that they carry out. The use
cases are placed in a rectangle but the actors are not .This rectangle is a visual remainder of
the system boundaries and that the actors are outside the system.

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Fig: Use Case Diagram

5.2.3 Data Modeling

If software requirements include the need to create, extend, or

interface with a database, the software team may choose to create a data model as part of
overall requirements modeling. It defines all data objects that are processed within the
system, the relationship between the data objects, and other information that is pertinent to
the relationships. The entity –relationship diagram (ERD) addresses these issues and
represents all data objects that are entered, stored, transformed, and produced within an
application. Data modeling tools provide a software engineer with the ability to represent data
object, their characteristics, and their relationships. Used primarily for large database
applications and other information systems projects, data modeling tools provide an

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automated means for creating comprehensive entity relation diagrams, data object
dictionaries, and related models.

An E-R diagram may also indicate the cardinality of a

relationship. Cardinality is the number of instances of one entity that can, or must, be
associated with each instance of another entity. In general, we may speak of one-to-one, one-
to-many, or many-to-many relationships.

Rectangle which represents entity sets.

Diamond which represents relationship sets.

Ellipse which represents attributes.

Lines which link attributes to entity sets and entity sets to

relationship sets.

Username Password FMID Password

Admin Faculty Member

Manages

Name Subject FMName

Give
notc Course
Adds
SID Password

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Notification

Student Subject
Course Name CID

Phone Course
Course
Need
Qualification Duration
Got sname sid

Attendance

tpresent tleaves
sid sname
Contains

grade Result

Score course
fname fmname
subject

Course_Materia

path sname

course

Fig: ER Diagram

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6. DESIGN

6.1 INTRODUCTION
Design for Web apps encompasses technical and non-technical activities
that include: establishing the look and feel of the Web app, creating the aesthetic layout of the
user interface, defining the overall architectural structure, developing the content and
functionality that reside within the architecture, and planning the navigation that occurs
within the Web app.

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Design allows you to create a model that can be assessed for quality and
improved before content and code are generated, tests are conducted, and end users become
involved in large numbers. Design is the place where Web app quality is established.
In general, the following design objectives must be kept in mind;

 Practicality of the System

 Efficiency of the System
 Minimized cost of the System
 Flexibility of the System
 Security of the System
The system design involves first logical design and then physical
construction of the system. The logical design describes structure and characteristics of
features, like the outputs, inputs, databases and procedures. The physical construction which
follows the logical design produces actual program software files and the working system.

System design sits at the technical kernel of the software engineering and is applied

regardless of the software process model that is used. Beginning once software requirements

have been analyzed and specified, software design is the first technical activity that is used to

build and verify the software. Each activity (designing, coding and testing) transforms

information in a manner that ultimately results in validated computer software.

6.2 USER INTERFACE DESIGN

The interface describes how the software communicates with itself. The

user interface is the link between the users and the employers. A well-designed user interface

makes it very easy for users to learn software. The user interface portion of software is

responsible for all interaction with the user. Development of good user interface usually takes a

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significant portion of the total system development effort. GUI can be defined as a program

interface that takes advantages of the computer’s graphic capabilities to make the program

easier to use.

The “ COLLEGE STUDENT PORTAL” is a web based one. Web

application use client/server architecture. The web application resides on a server and responds to

request from multiple clients over the Internet on the client side, a browser, such as Internet

Explorer, Netscape Navigator, hosts the Web application. The application’s user interface takes

the form of HTML pages that are interpreted and displayed by the client’s browser. On the server

side, the Web application runs under Microsoft Internet Information Services (IIS). IIS manages

the application, passes requests from clients to the application, and returns the application’s

response to the client.

6.3 CONTENT DESIGN

Content design focuses on two different design tasks, each addressed by
individuals with different skill test sets. First, a design representation for content objects and
the mechanisms required to establish their relationship to one another is developed. In
addition, the information within a specific content object is created. The latter task may be
conducted by copywriters, graphic designers, and others who generate the content to be used
within a Web app.
In the “ COLLEGE STUDENT PORTAL” admin has the total control
to the website. Admin will manage all registration and report generation. Admin can control
every student who has attend the examination. Students can select different subject. Each
subject has multiple examinations.

6.4 ARCHITECTURAL DESIGN

It is tied to the goals established for a web App, the content to be
presented, the user who will visit and the navigation philosophy that has been established. As

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an architectural designer, you must identify content architecture and WebApp Architecture.
Content architecture focuses on the manner in which content objects are structured for
presentation and navigation. WebApp Architecture addresses the manner in which the
application is structured to manage user interaction, handle internal processing tasks, effect
navigation and present content. Architectural design - creates a blueprint for the design with
the necessary specifications for the hardware, software, people and data resources. In this
project n-Tier architecture is used for development. It can use objects for handling business
rules and data access. It has multiple servers handling business services.

6.5 NAVIGATION DESIGN

Once the WebApp Architecture has been established and the component of
the architecture has been identified, you must define navigation path way that enable users to
access WebApp content and functions. To accomplish this, you should
(1) Identify the semantics of navigation for different users of the site.
(2) Define the mechanics of achieving the navigation.
The main pages used in the system are,

7.6 COMPONENT LEVEL DESIGN

Modern Webapp deliver increasingly sophisticated processing functions
that,
(1) Perform localized processing to generate content and navigation capability in a dynamic
fashion,
(2) Provide computation or data processing capability that is appropriate for the Webapp’s
business domain,
(3) Provide sophisticated database query and access,
(4) Establish data interface with external cooperate system.

6.7 DATABASE DESIGN

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The most important aspect of building an application is the

design of database. The data they store must be organized according to the user requirement.
A well-designed database is essential for the good performance of the system. A database
table known as a relation provides information related to specific entity.
The basic functions involved in a database system related to the information required by the
user are:
 Defining the data
 Input the data
 Locating the data
 Communicating the data

Database Name: ECARD

* Primary Key

Student_Info

FIELD NAME DATA SIZE CONSTRAINTS DESCRIPTION

*SID VARCHAR 8 NOT NULL Student ID

SNAME VARCHAR 30 NOT NULL Student Name

PASSWORD VARCHAR 30 NOT NULL Student Password

COURSE VARCHAR 30 NOT NULL Course Name

PHONE_NO VARCHAR 13 Phone Number

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Faculty_Info

FIELD NAME DATA SIZE CONSTRAINTS DESCRIPTION

*FID VARCHAR 10 NOT NULL Faculty Member’s ID

FMNAME VARCHAR 30 NOT NULL Name

PASSWORD VARCHAR 30 NOT NULL Password

SUBJECT VARCHAR 30 NOT NULL Subject

PHONE_NO VARCHAR 13 Phone Number

Admin_Info

FIELD DATA SIZE CONSTRAINTS DESCRIPTION

NAME

*USERNAME VARCHAR 30 NOT NULL Username

PASSWORD VARCHAR 30 NOT NULL Password

NAME VARCHAR 30 NOT NULL Name

Course

FIELD NAME DATA SIZE CONSTRAINTS DESCRIPTION

CNAME VARCHAR 30 NOT NULL Course Name

*CID VARCHAR 7 NOT NULL Course ID

QUALIFICATIO VARCHAR 40 NOT NULL Qualification

N

DURATION VARCHAR 15 Course Duration

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Notification

FIELD NAME DATA SIZE CONSTRAINTS DESCRIPTION

NOTIFICATIO VARCHAR 1500 Notification

N

COURSE VARCHAR 30 Course

SUBJECT VARCHAR 30 Subject

TYPE VARCHAR 10 Type

Course_Mat

FIELD DATA SIZE CONSTRAINTS DESCRIPTION

NAME

FMNAME VARCHAR 30 NOT NULL Faculty Member Name

SNAME VARCHAR 30 NOT NULL Subject Name

FNAME VARCHAR 70 NOT NULL File Name

COURSE VARCHAR 30 NOT NULL Course

PATH VARCHAR 180 NOT NULL File Location

Attendance

FIELD DATA SIZE CONSTRAINTS DESCRIPTION

NAME

SNAME VARCHAR 30 Student Name

*SID VARCHAR 30 Student ID

T_LEAVES VARCHAR 3 Total Leaves

T_PRESENT VARCHAR 3 Total Presents

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Attendance_Days

FIELD DATA SIZE CONSTRAINTS DESCRIPTION

NAME

*SID VARCHAR 8 NOT NULL Student ID

DATE VARCHAR 12 NOT NULL Date

STATUS VARCHAR 7 NOT NULL Status

Result

FIELD DATA SIZE CONSTRAINTS DESCRIPTION

NAME

*SID VARCHAR 8 NOT NULL Student ID

NAME VARCHAR 30 NOT NULL Name

COURSE VARCHAR 30 NOT NULL Course

SUBJECT VARCHAR 30 NOT NULL Subject

SCORE INT 11 NOT NULL Score

GRADE VARCHAR 3 NOT NULL Grade

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6.8. DIAGRAMS

6.8.1 Data flow Diagram (DFD)

The data flow diagram (DFD) is one of the most important tools used
by system analysts. Data flow diagrams are made up of a number of symbols, which
represent system components. Most data flow modeling methods use four kinds of symbols.
These symbols are used to represent four kinds of system components. Possesses, data stores,
data flows and external entities are the components. Circles in DFD represent a process. Data
flow is represented by a thin line in DFD and square or rectangle represents external entities.

Unlike detailed flow chart, data flow diagrams do not

supply detailed description of the modules but graphically describes a system’s data and how
the data interact with the system.

Symbols used in DFD are:

Square, this defines source or destination of data

Arrow, which shows data flow

Circle, which represents a process that transforms

incoming data into outgoing flow

Open rectangle, which shows a data store

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Level-0

User Request Response User

Student
Portal

Level-1

ADMIN Us er ADMIN
na
Pas s me /
word

Us er
na Valid Username &
Pas s me /
Faculty word Password Faculty
EMPLOYEE EMPLOYEE
Member’s
Member’s Login

Valid /
Invalid
CUSTOMER
Student
customers
User_Info Student
CUSTOMER

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Level – 2
Faculty
Members Faculty Memmber’s Details Student_Info

Course Managing Course Course

Admin Profile
Management Editing Profile Admin_Info

Results Publish Result Result

Student
Student Details Student_Info

Course_Mat Adding Study Materials Course_Mat

Faculty
Members Attendance
Manage Attendance Attendance

Notification Giving Notifications Notification

Notification
Viewing Notification Student_Info

Course_Mat Accessing Study Materials Course_Mat

Student Result
Getting Results Result

Profile
Mangement Editing Profile Notification

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7. CODING

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7.1 INTRODUCTION
The coding step is a process that transforms design into a programming
language. It translates a detail design representation of software into a programming language
realization. The translation process continues when a compiler accepts source code as input
and produces machine-dependent object code as output. Quality is an important goal during
coding. The quality of source code can be improved by the use of structured coding
techniques; good coding style and readable, consistent code format. During coding, some
coding standards are to be followed. This has two purposes; reducing the chance of making it
easier for some time to modify the code later on. Coding phase affects both testing and
maintenance profoundly. The “COLLEGE STUDENT PORTAL” uses PHP as the
programming language for coding.

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8. TESTING

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8.1 INTRODUCTION
The purpose of system testing is to identify and correct errors in the candidate
system. Testing is an important element of the software quality assurance and represents the
ultimate review of specification, design and coding. The increasing visibility of the software
as a system element and the costs associated with a software failure are motivated forces for
well planned, through testing.

Software testing is a critical element of software quality assurance and

represents the ultimate quality review of specifications, design and code generation. Once the
source code has been generated, the program should be executed before the customer gets it
with the specific intend of fining and removing all errors, test must be designed using
disciplined techniques. Testing techniques provides the systematic guidance for designing
tests. To uncover the errors in the program behavior function and performance the following
steps to be done:
 Execute the integral logic of the software components.
 Execute the input and output domains of the program to uncover errors

During testing the system is used experimentally to ensure that the software
does not fail, i.e., it will run according to the specification and in the way the user expects.
Preparation of test data plays n vital role in the system testing. Different set of test data are
generated and the system under study is tested using that data. While testing using test data
errors are again uncovered and corrected using different testing techniques.

System testing was conducted in order to detect errors and for comparing then
the final system with the requirement specification report. That is, whether the system meets
requirements. During testing the software was executed with a set of test cases and the output
of the program for the test cases was evaluated to determine if the program is performing as it
was expected to.

Testing presents, an interesting challenge for the software engineer attends to

hold software from an abstract concept to an acceptable implementation. In testing engineer
creates a series of test cases that o c c u r s w h e n e r r o r s a r e uncovered. Testing is the

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process of executing a program for finding errors. A good test is one that has high probability
of finding an uncovered error

The turn error is used to refer the difference between the actual output of the
software and the correct output. Fault is a condition that causes the software to fail to perform
its required function. Software reliability is defined as the required function.

Software reliability is defined as the probability that the software will not
undergo failure for a specified time under specified condition. Failure is the inability of a
system or a component to perform a required function according to its specification.
Different levels of testing were employed for software to make an error free, fault free and
reliable. Basically, in software testing four type of testing methods are adopted.

8.2 CONTENT TESTING

Content testing checks that users can easily understand all items that appear on
a site and, importantly, that they are able to correctly interpret the information they read.
Accordingly, it identifies any problem areas that may require simplification or rewriting. The
overall purpose of testing a content concept is to figure out what content strategy you should
follow throughout the project. This system was tested for successful acceptance and was
found to be working properly.
Content should be logical and easy to understand. Check for spelling errors.
Use of dark colors annoys users and should not be used in site theme. “COLLEGE
STUDENT PORTAL” follows some standards that are used for web page and content
building. These are common accepted standards like mentioned above about annoying colors,
fonts, frames, etc. Content should be meaningful. All the anchor text links should be working
properly. Images should be placed properly with proper sizes. These are some basic standards
that are followed in “COLLEGE STUDENT PORTAL”

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8.3 USER INTERFACE TESTING

This tests the whole end to end scenario (which simulates

exactly what the user would be doing). This (for the most part) goes through all the mouse
clicks and keyboard presses the user goes through to get an action done. If we extend the
previous example this would be invoking the same action except that this time instead of
using any test hooks it would be using the keyboard shortcut and instead verify the actual
displayed results on the application. User Interface testing is a process to test “COLLEGE
STUDENT PORTAL” user interface and to detect if application is functionally correct.
User Interface testing involves carrying set of tasks and comparing the result of same with the
expected output and ability to repeat same set of tasks multiple times with different data input
and same level of accuracy. User Interface Testing includes how the “COLLEGE
STUDENT PORTAL” handles keyboard and mouse events, how different GUI components
like menu bars, toolbars, dialogs, buttons, edit fields, list controls, images etc. reacts to user
input and whether or not it performs in the desired manner. Implementing User Interface
testing for your application early in the software development cycle speeds up development,
improves quality and reduces risks towards the end of the cycle. User Interface Testing can
be performed both manually with a human tester or could be performed automatically with
use of a software program.

8.4 COMPONENT LEVEL TESTING

Component level testing similar to unit testing but with a higher level of
integration. The big difference here is that the testing is done in the context of the application
instead of just directly testing the method in question. While testing at the component level
you would have the application open and the document displayed but you would be testing
the method and evaluating its result.(without taking into account the shortcut or what get
displayed on the application afterwards). In “COLLEGE STUDENT PORTAL”, the
system consists of several modules. All modules are tested and were found to be working
properly.

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8.5 NAVIGATION TESTING

Navigation testing confirms that all internal and external links of
“COLLEGE STUDENT PORTAL” are working properly. There is no any broken link or
orphan page in application. Once the first layers of the Software have been examined, it is
time to perform simple tests to probe the quality of the global Software navigation. Good
Software will provide consistent, well-executed navigation and should provide alternative
navigation schemes, such as Software maps, indexes, and search engines. First, look to make
sure that placement of navigation is consistent from page to page. Subtle shifting may occur,
so try browsing the site extremely fast and notice whether the menu items bounce or jump
position slightly from page to page. Even this minor variation can break the perceived
stability of a site. Next, look to see how robust the navigation is and whether multiple forms
of Software navigation are supported. Numerous navigation execution questions should be
asked during this phase. The current location clearly indicated with labels or link path
indicators. The Software has text links at the bottoms of pages. Alternative text used for
graphical navigation buttons. The Software requires excessive scrolling.

8.6 CONFIGURATION TESTING

The process of testing a system with each of the configuration of software and
hardware that are supported. Configuration testing is another variation on traditional
performance testing. Rather than testing for performance from the perspective of load you are
testing the effects of configuration changes in the application landscape on application
performance and behavior. “COLLEGE STUDENT PORTAL” was tested for successful
acceptance and was found to be working properly.

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8.7 SECUTITY TESTING

Security testing is the process to determine that an information system protects
data and maintain functionality as intended. During security testing, the tester plays roles of
the individual who desires to penetrate the system. The tester may attempt to acquire
passwords through external clerical means; may attack the system with custom software
designed to breakdown any defenses that have been constructed; may overwhelm the system,
thereby denying service to others; may cause system errors, hoping to find the key to system
entry.
“COLLEGE STUDENT PORTAL” was tested for successful acceptance i.e.,
she/he have to enter username or password to enter to the system. If the username and
password is not correct the message invalid username or password is displayed. So
unauthorized user cannot access the system.

8.8 PERFORMANCE TESTING

Performance testing is designed to test the run time performance of software
within the context of an integrated system. Performance testing occurs throughout all steps in
the testing process. Even at the unit level, performance of individual module may be assessed
as white box tests are conducted, it is not until all system elements are fully integrated that
true performance of a system can be ascertained. This system was tested for successful
acceptance and was found to be working properly.

8.9 TEST CASES

A test case is a document that describes an input, action or event and an
expected response, to determine if a feature of an application is working correctly. A test case
should contain particulars such as test case identifier, test case name, test conditions, input
data requirements steps, and expected results.

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Test cases
Project Title : “COLLEGE STUDENT PORTAL”
Software Tool : PHP
Test objective : To check whether the entered User name and Password are valid or invalid.
Test data : User name = admin and password = admin
Step Steps Data Expected results Actual
no: results
1 Enter User name and User name = Should display warning Login
press LOGIN Button admin message box "Please Enter failed
Password"
2 Enter Password and Password = Should display warning Login
press LOGIN Button admin message box "Please Enter failed
User name “
3 Enter User name and User = admin Should display warning Login
Password and press and Password = message box "Invalid User failed
LOGIN Button XYZ name or Password"

4 Enter User name and User = XYZ and Should display warning Login
Password and press Password = message box "Invalid User failed
LOGIN Button admin name or Password"
5 Enter User name and User = xyz and Should display warning Login
Password and press Password = xyz message box "Invalid User failed
LOGIN Button name or Password"
6 Enter User name and User = “ ” and Should display warning Login
Password and press Password = “ ” message box "Please Enter failed
LOGIN Button User name and Password“
7 Enter User name and User = admin Should navigate to admin Login
Password and press and password home page made
LOGIN Button =admin

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9. IMPLEMENTATION

9.1 IMPLEMENTATION OF THE PROJECT

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The implementation is the final stage and it is an important phase. It

involves the individual programming; system testing, user training and the operational
running of developed proposed system that constitutes the application subsystems. One major
task of preparing for implementation is education of users, which should really have been
taken place much earlier in the project when they were being involved in the investigation
and the design.

The implementation phase of the software development is concerned with

translating design specifications into source code. The user tests the developed system and
changes are made according to their needs. Our system has been successfully implemented.
Before implementation several tests have been conducted to ensure that no errors are
encounter during the operation. The implementation phase ends with an evaluation of the
system after placing it into operation for a period of time. Implementation is the third phase
of the system process. In order to achieve the objectives and the expected performance the
system has been developed in a highly interactive and user-friendly manner.

9.2 POST-IMPLEMENTATION AND SOFTWARE MAINTENANCE

Maintenance involves the software industry captive, typing up system
resources. It means restoring something to its original condition. Maintenance involves a
wide range of activities including correcting, coding, and design errors, updating
documentation and test data, and upgrading user support. Maintenance was done after the
success implementation. Maintenance is continued till the product is reengineered or
deployed to another platform. Maintenance is also done based on fixing the problems
reported, changing the interface with other software or hardware enhancing the software.

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10. PROJECT LEGACY

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10.1 CURRENT STATUS OF THE PROJECT

The project “COLLEGE STUDENT PORTAL” computerizes all the
manual activities in the existing site. As the technology grows, we must adopt the advantages
of the technologies to our organization.
The project titled “COLLEGE STUDENT PORTAL” has been done
successfully and satisfies all the requirements specified. This system helps in providing live
data to the authorities and help in decision making without wastage of time.
This website provides a user-friendly approach towards the system. This
system has been well developed and when implemented, is bound to satisfy all of the
requirements. Painstaking efforts have been taken to make the system impeccable and
upgradeable. There is a hope that this website will be utilized to its maximum and will do a
good job in the long run. With blessings of God, the exertions are hoped to bear fruit.
The program for carrying out various activities have been run and
successfully tested to ensure that the website developed meets the needs satisfactorily. Any
users can process this system without any experience in any software products. The newly
developed system consumes less processing time and all the details are updated and
processed immediately. Modules are designed to be highly flexible so that any failure
requirements can be easily added to the modules without facing many problems.

10.2 REMAINING AREAS OF CONCERN

The existing system is a manual one. Though the proposed system tries to
overcome the limitations of the existing system, we cannot say that the proposed system is
fully developed. So, the proposed system is developed with an insight that further
modifications can be applied. 
Evolution in technology will give the customer more sophisticated
service. The “COLLEGE STUDENT PORTAL” system will give a small part of its actual
working. Introducing the distributed database concept can make further extension to this
system. Module related to the functions of Product Dealers will add in future. Trial test may
conduct in future.

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11. SOURCE CODE

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<!DOCTYPE html>
<html lang="en">

<head>
<meta charset="UTF-8">
<meta name="viewport" content="width=device-width, initial-
scale=1.0">
<link href='login.css' rel="stylesheet">
<title>Login</title>
<link rel="stylesheet" href="css/bootstrap.min.css">
<link rel="stylesheet" href="css/mdb.min.css">
<link rel="stylesheet"
href="https://use.fontawesome.com/releases/v5.8.2/css/all.css">
<link rel="stylesheet" href="https://fonts.googleapis.com/css?
family=Roboto:300,400,500,700&display=swap">
<script type="text/javascript" src="js/jquery.min.js"></script>
<script type="text/javascript" src="js/popper.min.js"></script>
<script type="text/javascript"
src="js/bootstrap.min.js"></script>
<script type="text/javascript" src="js/mdb.min.js"></script>
<script src='login.js' type='text/javascript'></script>
<style>

</style>
</head>

<body>
<!--Navbar-->
<div class='navbar'>
<div align='right'>

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<a href='bgs/logo.png'><img src='bgs/logo.png'

height='100px' width='105px' alt='Logo' style='margin-top:-
12px;'></a>
</div>
<span class='font-style mr-auto size2'>HOGWARTS
UNIVERSITY</span>
<span class='font-style size'>STUDENT PORTAL</span>
<div align="left">
<br/>
<span id='time'></span>
<br/>
<span id='dates'></span>
</div>
</div>
<div class="navbar nav-2">
<div class='ml-auto'>
<button class='btn' id='admin-
btn'>Administrator</button>
<button class='btn' id='contact-btn'>Contact</button>
<button class='btn' id='about-btn'>About</button>
</div>
</div>

<!--Login Page(Candidate)-->
<div class='candidate-login'>
<div class='block' align="center">
<span class="log-text">LOGIN</span>
</div>
<div class="container-fluid">
<div class="col-8 col-md-8 col-lg-8 col-xl-8 mx-auto">

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<div class="md-form form-sm" style="margin-

left:20px;margin-top:40px">
<input type="text" class="form-control" id="can-
user">
<label for="can-user" class="prefx" id='user-
can'>Student Id</label>
<i class="fas fa-user icon"></i>
</div>
<div class="md-form form-sm" style="margin-
left:20px;margin-top:-5px">
<input type="password" class="form-control"
id="can-pswd">
<label for="can-pswd" class="prefx">Type your
password</label>
<i class="fas fa-key icon"></i>
</div>
<div align="center" class="container-sm">
<button class='btn btn-block' id="login-btn">Log
in</button>
</div>
<div align="center" style="margin-top:10px">
<span id="forgot-btn" role="button">Forgot
password</span>
</div>
</div>
</div>
</div>

<!--Forgot Password(Modal)-->
<div class="modal fade" role="dialog" id="forgot-password" data-
backdrop="static">
<div class="modal-dialog" role="document">

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<div class="modal-header" style="background-

color:rgb(66, 122, 157)">
<span class="heading">Forgot Password</span>
</div>
<div class="modal-content" style="border:3pt solid
rgb(66, 122, 157);margin-top:-5px;height:310px;">
<div align="right">
<span class="btn" id="closes" role="button"
data-dismiss="modal">X</span>
</div>
<div class="col-md-10 col-lg-10 col-10 col-xl-10 mx-
auto" style="margin-top:-15px;">
<div class="md-form form-sm">
<input type="text" class="form-control"
id="current-user">
<label for="current-user"
class="prefx">Username</label>
<i class="fas fa-user-check" id="verify-btn"
role="button"></i>
</div>
<div class="md-form form-sm" style="margin-top:-
5px">
<input type="text" class="form-control"
id="secQstn">
<label for="secQstn" class="prefx">Security
Question</label>
</div>
<div class="md-form form-sm" style="margin-top:-
5px">
<input type="text" class="form-control"
id="secAns">

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<label for="secAns" class="prefx">Type your

answer</label>
</div>
<div align="right">
<button class='btn' id='disp-pass'>Show
Password</button>
</div>
</div>
</div>
</div>
</div>
</body>
<script>
function DateTime() {
var month = ['January', 'February', 'March', 'April', 'May',
'June', 'July', 'August', 'September', 'October', 'November',
'December'];
var day = ["Sunday", "Monday", "Tuesday", "Wednesday",
"Thursday", "Friday", "Saturday"];
var date = new Date();
var hour = date.getHours();
var minute = date.getMinutes();
var second = date.getSeconds();
var str = "";
if (hour >= 12) str = 'PM';
else str = 'AM';
hour = hour % 12;
if (minute < 10) minute = "0" + minute;
if (second < 10) second = "0" + second;
if (hour < 10) hour = "0" + hour;
$("#time").html(hour + ":" + minute + ":" + second + " " +
str);

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$("#dates").html(day[date.getDay()] + ", " +

month[date.getMonth()] + " " + date.getDate() + ", " +
date.getFullYear());
}
setInterval(DateTime, 1000);

var toggleSelector = 0;
$("#admin-btn").click(function() {
if (toggleSelector == 0) {
$("#admin-btn").html("Candidate");
document.getElementById('login-btn').id = 'login-adm';
$("#user-can").html("Username");
toggleSelector = 1;
} else if (toggleSelector == 1) {
$("#admin-btn").html("Administrator");
$("#user-can").html("Student Id");
document.getElementById('login-adm').id = 'login-btn';
toggleSelector = 0;
}
})

$("#can-user").focusin(function() {
$("label").css("color", "rgb(66, 122, 157)");
});
$("#can-user").focusout(function() {
$("label").css("color", "rgba(0,0,0,0.6)");
});

$("#forgot-btn").click(function() {
$("#forgot-password").modal("show")
})
</script>

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</html>

12. CONCLUSION

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Conclusion

Implementing the Online Student Course Registration System, the registration procedure has
been simplified. Previously student had to go door to door in order to get the documents
acknowledged from the concerned officials whereas the currently developed system offers an
efficient way to perform these operations. The students can access the registration portal
online either from a computer or a smart phone, and fill the necessary information and submit
it for further approval. This web application provides us with ease of access, user friendliness
and transparency. On the other hand, from organizations viewpoint, it helps in maintaining
transparency, data consistency, data accessibility and easy maintenance.

Implementation of the proposed system will reduce the workload of all those
involved as the data can be now managed with proper authentication and authorizations
instead of being hard copied and accessible to everyone. This system will largely save the
precious time of Deans, Advisors and Accounts Officers, instead of explicitly signing every
document; they just have to acknowledge entries online with the click of a mouse.

The primary objective of our research and development was to automate

student course registration procedure. It has been achieved successfully and the system is
tested to be working efficiently. The student enters his/her information during the beginning
of the semester, the system verifies the data entered, compares it to the previous semester
entries in the database and forwards it to the concerned faculty. After getting the nod from the
faculty and respective officials the registration form is submitted to the administrative staff of
the college or university for further necessary action at their end.

Online application of the whole system helps easy access to the system
anywhere. Physical presence of the student is not required. The time taken for process
completion is now largely reduced. After registration the database is automatically updated at
the end of process completion removing the hassle for department officials who had to enter
the data manually.

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13. APPENDIX

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SCREEN LAYOUT

Home

Login Page

Register Page

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Student Page

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Faculty Member’s Page

Admin Page

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14. BIBILOGRAPHY

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Books References:

PHP and MYSQL Web Development,3rd E, Luke welling,Laur

PHP 5 Fast and Easy Web Development, Julie Maloni

PHP and MYSQL, W Jason Gilmore

PHP: The Complete Reference, Steven Holzner, McGraw Hill Professional, 2008

Web References:

https://www.w3schools.com/php/
https://www.javatpoint.com/mysql-tutorial
https://api.jquery.com/
https://www.tutorialspoint.com/jquery/index.htm
https://www.w3schools.com/js/js_json_intro.asp
https://www.w3schools.com/js/DEFAULT.asp

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