Oracle Payroll 'Payroll Definition' Frequently Asked Questions (FAQ) (Doc ID 1502077.1)

7/11/2021 Document 1502077.
1
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Oracle Payroll 'Payroll Definition' Frequently Asked Questions (FAQ) (Doc ID 1502077.1)
In this Document
Purpose
Questions and Answers
Define Payroll Form
How does the Payslip Date Offset In Payroll Description work?
How to change a defined Payroll period end date?
How to delete or end date a Payroll calendar name that is no longer used
How do I change a payroll type from semi-monthly to bi-weekly?
What do we accomplish when we close a payroll period date? Is it required and/or preferred?
What is the 'negative payment allowed' flag for in the define Payroll form?
Community Discussions
Feedback
APPLIES TO:
Oracle Payroll - Version 11.5.10.2 and later

Information in this document applies to any
platform.

PURPOSE
To answer some Oracle Payroll Frequently Asked Questions in the area of the Payroll definition form.
QUESTIONS AND ANSWERS
DEFINE PAYROLL FORM
How does the Payslip Date Offset In Payroll Description work?
When generating time periods for your payroll, the payslip_view_date_offset is used to generate the
payslip_view_date on per_time_periods. This date is then read to determine if employees can view the payslip.

Either negative or positive values can be entered as the date offset.

The payslip view date is generated from:
(period_end_date + check_date_offset) + payslip_date_offset
The check_date_offset and the payslip_date_offset are defined on the US HRMS Manager > Payroll >
Description form.
How to change a defined Payroll period end date?
Pay period end dates cannot be changed once the payroll is defined as the period dates are determined by the
system based on the information provided during creation of a payroll.

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7/11/2021 Document 1502077.1
All the payroll periods are intact with same length of time. Changing this means one of the periods is impacted in
the time length which is not correct and hence changing the period end date is not allowed.
How to delete or end date a Payroll calendar name that is no longer used
If a defined Payroll has ever been associated with an Assignment and processed in a Payroll Run it cannot be
deleted, as this would cause a data integrity issue. It is recommended in this scenario that the Payroll be end-
dated. Additionally, there can be no person assignment records attached to a Payroll as or or after the date that
the Payroll is end-dated.
Utilize the following steps to End-Date a Payroll Definition
1. Make sure there are no employees still assigned to the payroll as of the date you want to end date. (If
there are remaining assignments on this payroll, you will get an error message when trying to end date
the payroll name.)

Listed below is a query to assist you in determining is there are employee assignments that are
associated with the payroll that have an effective end date that is greater that the date you are
end-dating the payroll.

Run the following query:

select person_id,effective_start_date,effective_end_date
from per_all_assignments_f asg
where asg.payroll_id ='&payroll_id'
&payroll_id' is the payroll id of the payroll you are attempting to end.

If the query returns rows verify is the assignment's effective_end_date is greater than the date
you are using. Either extend your date for end-dating the payroll or end the assignment end-date
sooner.

2. Navigate to the Payroll Description form: Payroll > Description

3. Date track to the date you want to end date the Payroll as of
4. Red-x the payroll
5. In the next message that comes up choose End Date, because you want to preserve the past data where
the payroll was assigned to employees
6. Save
7. Now that payroll name should not be available after that date. If you date track back to a previous date,
the payroll name can be seen.
How do I change a payroll type from semi-monthly to bi-weekly?
Unfortunately in Oracle HRMS payroll type cannot be changed. A new payroll needs to be created. When new payroll is
created you should be able to use the Mass Updates for Person > Mass Update of Employee Assignments to change the
payroll associated with them.
What do we accomplish when we close a payroll period date? Is it required and/or preferred?
Closing the payroll period will allow the customer to keep users from making element changes to a "closed"
period. It is a method of controlling what is completed on past pay periods. It is not required or preferred, but is
up to the individual customer to implement according to their business practices.
What is the 'negative payment allowed' flag for in the define Payroll form?
In the UK Legislation, this will stop negative payments going to BACS but not prevent pay going negative. The
negative pay flag will not stop the payroll calculating an assignment's pay as negative, but if unchecked it will
stop this result passing to BACS.

In other legislations it simply allows for negative payments to be processed.
7/11/2021 Document 1502077.1
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start a new discussion on this subject.

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7/11/2021 Document 1502077.

Oracle Payroll - Version 11.5.10.2 and later

QUESTIONS AND ANSWERS

DEFINE PAYROLL FORM

How does the Payslip Date Offset In Payroll Description work?

Either negative or positive values can be entered as the date offset.

The payslip view date is generated from:

(period_end_date + check_date_offset) + payslip_date_offset

How to change a defined Payroll period end date?

Utilize the following steps to End-Date a Payroll Definition

Run the following query:

where asg.payroll_id ='&payroll_id'

&payroll_id' is the payroll id of the payroll you are attempting to end.

2. Navigate to the Payroll Description form: Payroll > Description

How do I change a payroll type from semi-monthly to bi-weekly?

In other legislations it simply allows for negative payments to be processed.

Home Discussions Categories Groups Events Resources Recognition H

Users : 3.8M Discussions : 503.4K Comments : 1.6M

HOME / ORACLE E-BUSINESS SUITE (MOSC) / PAYROLL - EBS (MOSC)

Payroll - EBS (MOSC)

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