FAQ: Terminations: Questions and Answers

FAQ : Terminations
QUESTIONS AND ANSWERS
---------------------
1) Where do you terminate an employee in the application?
Navigate to US HR or US HRMS Manager (or equivalent) > People > Enter and
Maintain > Others > End Employment.
2) How do you terminate an employee?
On Terminate screen, select Actual Process Date and/or Final Process Date
and click on Terminate button. Optionally, enter 'Leaving Reason,' 'Notified,'
'Projected,' 'Last Standard Proces' values.
3) What API's are available for termination?
Hr_ex_employee_api (File name: peexeapi.pkb)
This file contains three (3) procedures.....
hr_ex_employee_api.actual_termination_emp
hr_ex_employee_api.update_term_details_emp
hr_ex_employee_api.final_process_emp
Note: The API's have to be called in that order.
4) How do you rehire a terminated employee?
Ensure the Final Process Date field is populated on Terminate screen. Navigate
back to People form and change person type of Ex-employee to Employee from list
of values.
5) How do you perform a reverse termination?
On Terminate screen, datetrack to termination date and select Reverse
Termination button.
6) How do you populate the Leaving Reason list of values on Termination form?
This is controlled by Lookup Type 'LEAV_REAS.' Add any number of records to
this lookup. Navigation: US HRMS Manager > Other Definitions > Application
Utilities Lookups
7) What is the significance of the fields in the Termination Dates zone on Termination form?
i.e. Notified, Projected, Actual, Last Standard Process, Final Process.
Notification Date:
This is for information only and is optional.
Projected Date:
This is for information only and is optional.
Actual Date:
This corresponds to the actual date the employee left the organization.
When you DateTrack after this date the People form will show the person as an
Ex-Employee. This is required.
Last Standard Process Date:
Where Oracle Payroll is used this will be the date after which no further
payroll processing can occur. This is optional and can be left blank.
Element entries defined against the employee would be end dated with this
date rather than the actual date if they were defined with the standard rule
of Last Standard Process.
Final Process Date:
This will represent the last date for late payments for Oracle Payroll users.
An example would be where certain elements were paid in arrears - such
as commission. Element entries defined against the employee would be end dated
with this date rather than the actual date if they were defined with the
standard rule of Final Close.

8) How do you terminate in a shared HR installation?
In shared HR installations, you'll navigate to the shared People form (PERWSEMP).
Query employee and populate End Date field.
Note: The navigation varies based on financial application you are using. For example:
Responsibility Navigation
-------------------------
PO Super User GUI Setup/Personnel/Employees
PA Projects Costing Super User GUI Setup/Human Resources/Employees
AP Manager GUI Employees/Enter Employees
9) How do you change the end date (termination date) in a shared HR installation?
This example uses Projects responsibility:
A. Select the Responsibility Project Billing Super User or Costing Super User.
B. Navigate: Setup -> Human Resources -> Employees
C. Query the employee.
D. Clear the End Date field.
E. Save.
F. Enter the new end-date.
G. Save.
10) R11.5 - Why does terminating an employee produce error APP-BEN-92108?
You must define a default monthly payroll for each business group you maintain.
Benefit assignments are linked to the default monthly payroll in order to
calculate premiums for continuing benefits such as COBRA. (Oracle Development
recommends defining a Monthly payroll as default at the GRE level.)
The monthly default payroll does not need to be unique. If a monthly payroll is
already set up for your business group, you may choose to use that payroll as a
default, rather than setting up a new one.
To assign a default payroll for Benefits:
3.1. (N)Work Structures -> Organization -> Description.
3.2. Query the Organization.
3.3. Under Organization Classifications -> Business Group click on the
Others button.
3.4. Choose Benefits Defaults Enter the Monthly payroll you will use for
the default for Benefits.
11) How do you terminate in Self Service Human Resources?
Manager Self-Service > Termination (US) > Select employee > terminate
12) How do you pay terminated employees in Oracle Payroll?
Ensure the terminated employee has an assignment status related to 'Process'
payrolls. You can confirm which statuses you have set under Work Structures >
Status. Element entries on the terminated employee should be non-recurring
elements.
13) What happens to element entries upon termination?
All element entries are end-dated.
POSTED BY MANOJ GUPTA AT 11:39 AM

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FAQ : Terminations

QUESTIONS AND ANSWERS

1) Where do you terminate an employee in the application?

Maintain > Others > End Employment.

2) How do you terminate an employee?

and click on Terminate button. Optionally, enter 'Leaving Reason,' 'Notified,'

'Projected,' 'Last Standard Proces' values.

3) What API's are available for termination?

Hr_ex_employee_api (File name: peexeapi.pkb)

This file contains three (3) procedures.....

Note: The API's have to be called in that order.

4) How do you rehire a terminated employee?

5) How do you perform a reverse termination?

On Terminate screen, datetrack to termination date and select Reverse

i.e. Notified, Projected, Actual, Last Standard Process, Final Process.

This is for information only and is optional.

This is for information only and is optional.

Ex-Employee. This is required.

Last Standard Process Date:

of Last Standard Process.

Final Process Date:

An example would be where certain elements were paid in arrears - such

standard rule of Final Close.

In shared HR installations, you'll navigate to the shared People form (PERWSEMP).

Query employee and populate End Date field.

PO Super User GUI Setup/Personnel/Employees

PA Projects Costing Super User GUI Setup/Human Resources/Employees

AP Manager GUI Employees/Enter Employees

This example uses Projects responsibility:

B. Navigate: Setup -> Human Resources -> Employees

C. Query the employee.

D. Clear the End Date field.

F. Enter the new end-date.

10) R11.5 - Why does terminating an employee produce error APP-BEN-92108?

Benefit assignments are linked to the default monthly payroll in order to

calculate premiums for continuing benefits such as COBRA. (Oracle Development

recommends defining a Monthly payroll as default at the GRE level.)

To assign a default payroll for Benefits:

3.1. (N)Work Structures -> Organization -> Description.

3.2. Query the Organization.

3.3. Under Organization Classifications -> Business Group click on the

the default for Benefits.

11) How do you terminate in Self Service Human Resources?

12) How do you pay terminated employees in Oracle Payroll?

Ensure the terminated employee has an assignment status related to 'Process'

Status. Element entries on the terminated employee should be non-recurring

13) What happens to element entries upon termination?

All element entries are end-dated.

POSTED BY MANOJ GUPTA AT 11:39 AM

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