User Guide For Permits 124234234
User Guide For Permits 124234234
User Guide For Permits 124234234
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E-PLAN SUBMITTAL GUIDE
Orange
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County Division of Building Safety
February, 2021 Version 2.2
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1 Introduction
Electronic transmission of information has become commonplace and increased efficiency in today’s on-
demand world. Utilizing telecommunication to reduce time, cost and waste is an important step forward
for the construction industry. Orange County Government has developed Fast Track Online Services to
support the construction industry and meet the technological needs for online permitting and plan
submission.
This training guide was developed in order to guide customers through the submission process. This
guide covers examples of Residential and Commercial Building Permit applications, but the process is
similar for Sub-Permit types such as Electrical, Mechanical, Plumbing and Fuel/Gas. This course is also
available in an Interactive Training Course.
Building Permitting Process
The goal of the building permit process is to create an official public record of construction activity that
aims to protect the safety of everyone involved in the project, both directly and indirectly, from the
workers on the job, to nearby residents, to the final occupants of the completed structure.
Electronic Permitting
The electronic permit application process depends on the authenticity of information. Certain
documents such as plans/drawings will need to contain digital signatures which ensure that documents
have not been altered since they were signed by design professionals; i.e. architects and Professional
Engineers. In order to efficiently and automatically organize documents uploaded to this system, and
facilitate project version tracking, file naming conventions have also been established by Orange County
Government. These naming conventions must be followed in order for the system to automatically
recognize and organize uploaded files. The File Naming Conventions section of this guide covers these
requirements in detail.
1.1 Scope and Purpose
This document provides step-by-step instructions for effective use of Orange County’s Fast Track Online
Services. It follows the same structure as the Interactive Training Course. This guide covers initial
membership registration, online permit applications for residential and commercial construction and the
electronic plans and document upload process. These procedures apply to contractors, sub-contractors,
expeditors and design industry professionals who submit permit applications and/or upload electronic
plans to Orange County Government, Florida.
This user guide is intended to be a reference and educational tool and is not all-inclusive. We invite you
take a free training class offered by the Orange County Division of Building Safety for increased
likelihood of successful permit applications. You may register for a training class, either in-person or
virtual on the FastTrack home page (FastTrack.OCFL.net), just click on the red, “Training” icon.
Training videos have been developed in order to provide quick training for many Fast Track Processes.
We encourage you to familiarize yourself with Fast Track by watching these informative videos on the
Fast Track Video Library page.
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any numbers. After the prefix and sequential page number, please enter the sheet number that the
design professional gave to that page, usually found in the lower right-hand corner of the document.
Finally, add a short description of what that plan sheet is showing such as “First-floor”
Example: A001-A1.1-First-Floor.pdf
✓ File names must include the prefix which is known as the description code.
✓ Only PDF files are accepted.
✓ Files are accepted in portrait or landscape orientation.
✓ Only one page per file is allowed.
✓ File names must not exceed 40 characters.
✓ You may use dashes to separate words in the file name or push the words together as in the
examples below. Do not leave any blank spaces or use commas or special characters.
To further explain the sequential numbering requirements, design professionals use various methods
to name their sheets and are not always sequential. For example, the design professional may have
named the sheets A1.1, A1.2 then A2.1, followed directly by B1.1. For this reason, we ask that the
individual pages that are being uploaded are assigned the sequential order of 001, 002, etc. so that
we can be sure that no sheets were missed.
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to this particular document. The slightest change to the document would result in a different
hash. The hash is encrypted using the Professional Engineer’s private key from the Digital
Certificate. The encrypted hash and public key are combined into a Digital Signature, which is
applied to the document.
5. Accuracy Statement: An accuracy statement must be included on all plans developed by a
Professional Engineer. Other design professionals such as Registered Architects, Registered
Landscape Architects and Professional Surveyors and Mappers do not require this statement.
Additional information about the accuracy statement and information that must be included
with it when a seal is not present may be found in section 2.6.9 Accuracy Statement
Requirement for Professional Engineers, below.
2.7.4 Signing
The signer's identity, digital seal and signature must be validated by a third-party Certificate Authority.
Self-Signed documents are not accepted.
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2.7.6 Verification
Orange County Building Division uses Adobe Acrobat as a tool to verify digital signatures. All digital
signatures must be successfully validated in order to be approved. Orange County reviewing divisions
cannot accept electronic plans that were submitted without being digitally signed using a third-party
certificate authority and verified successfully. When the signature is verified, reviewers are assured that
the data in the document has not been altered since the signature was applied. Even the slightest
change to the original document will cause a validation failure to occur.
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This item has been digitally signed and sealed by [NAME] on the date adjacent to
the seal.
Printed copies of this document are not considered signed and sealed and the
signature must be verified on any electronic copies.
2. When a digitally created seal is not used, the Name, State, Professional Engineer and License number must
be included along with the accuracy statement:
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Once you have selected the documents and uploaded them, select, “Close Window” to continue just as
you did with the Plans and Review documents.
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5.1.2.1 Approved
This reviewing section has reviewed your plans and have approved them. If you have to re-submit due
to deficiencies in other areas, they will have to review and approve your next set of plans (usually
referred to as “layer 2”) as well.
5.1.2.2 Deficiencies
Deficiencies have been identified by this reviewing section. An email notification outlining deficiencies
will be sent to email(s)on record for the permit.
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8 Final Steps
8.1 Ready to Issue Status
Congratulations, you have successfully completed the electronic application and review process and are
ready to receive your issued permit. Once all Review Statuses show "Approved", an e-mail is generated
with a Ready to Issue letter attached.
8.2 Email Notification
An email will be generated with the Ready to Issue letter as an attachment.
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9.2 Inspections
Once your N.O.C. has been received by the Division of Building Safety and appears in the permit details
page, you are ready to begin work and schedule your inspections as necessary. There are two helpful
videos on the Fast Track Video Library page that will guide you through the processes of scheduling,
cancelling, and tracking your inspections.
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10 Contact Information
Use the emails below to contact us with any questions you may have.
• Commercial Assistance and Questions - ePlanCom@ocfl.net
• Residential Assistance and Questions - ePlanRes@ocfl.net
• Sub-permits Assistance and Questions - eSubs@ocfl.net
• NOC Assistance and Questions - OrangeNoc@ocfl.net
• Contractor Assistance and Questions - ContractorLicensing@ocfl.net
• Digital Signature Assistance and Questions - Digitalsignature@ocfl.net
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