INTEGRATED MANAGEMENT SYSTEM PROCEDURE

Title: Training
Document Code Revision Number Revision Date Page Number

AO / IMS / 02 1 15/03/2018 1 of 3

1.0 Purpose

1.1 To ensure all personnel working in organization are competent on the basis of appropriate education, skill and experience.

1.2 To ensure that all the employees/ Persons have adequate training for carrying out activities related to their area, which affects quality,
environment, health & safety.

2.0 Scope

2.1 Applicable to all employees responsible for carrying out process activities required to meet the customer/ Legal requirements.

3.0 Reference

Level 1 Reference Work Instructions

AO/IMS/L1

4.0 Records

Sl. Descriptions Format No Place of Storage Retention Period

1 Annual Training Calendar AO/IMS/02/F1 HR 2 Years
2 Attendance Register AO/IMS/02/F2 HR 2 Years
3 Training Program Feedback and AO/IMS/02/F3 HR 2 Years
Effectiveness

5.0 Change History

Rev. # Date Change Description / Nature of Change Reason for Change

01 15/03/2018 Initial release Restructuring of documentation and to align

to ISO 9001 / ISO 14001: 2015 requirements

6.0 Definitions & Abbreviations

7.0 Process Flow : Activities are dealt in subsequent page

Prepared by Reviewed by Approved by

Input Responsibility Activity Description of activity Output

Business Objectives Functional Organization Structure Ensure that, each department structure is clearly Organisation
 INTEGRATED MANAGEMENT SYSTEM PROCEDURE
Title: Training
Document Code Revision Number Revision Date Page Number

AO / IMS / 02 1 15/03/2018 2 of 3

Input Responsibility Activity Description of activity Output

Managers defined in Organization Structure. chart

Functional managers ensure organization chart is
made available for the department
Job Description Functional Prepare of Job Description Prepare Job Description, which includes
Objectives, CV Managers  Roles, Responsibility & Authority
 Competence requirement (Mandatory / Job
Desired) Description
 Skills and techniques
 Experience in years (Generic / Specific)
Job Description/ Functional Competency mapping & Identification Training will be identified meet all mandatory and Annual
Gap Analysis / New Managers of Training Needs desired qualification of Job Description (JD) to fulfill Appraisal
Technology / Competencies requirement of the position.
Requirements / JD will be revisited to include
Changes to Policy - Change in process / activity
and objectives - Restructuring
- Customer requirements
- Statutory and legal requirements
- Change in technology
Behavioral training is also identified to as appropriate Job
to the position / role of each individual to meet the Description &
expectations of the identified position Training Need
Induction and Task specific training activities are dealt
in Table A.
Competency Functional Prioritize Identified Training Prioritize the identified training needs on the basis of
Mapping and Managers importance and criteria given below to include in Prioritized
Training Need Training Calendar. Training
Identification 1. Audit findings Needs for the
2. Management Directive / Needs year
Training Needs HR Release Annual Training Calendar Annual training calendar will be released so that Annual
Identification of functional managers can effective plan their people Training
Trainers availability Calendar
If any change Annual Training Calendar will be AO/IMS/02/F1
intimated to all managers to accommodate change in
schedule. If any
Annual Training HR Release of Training Circulars to Training circulars will be released once the dates are Training
Calendar Managers and Participants finalized for a specific programme. Which shall include Circulars /
It includes Topic/Date/Venue/Participants name. e-mail

Training Plan, HR Manager Communication to Users and HODs HR will review the attendance register of participants AO/IMS/02/F2
Attendance register on Training for each program organized in a particular month and
will make summary report consisting
- No. of training Planned vs Conducted
- Participants attendance – Plan Vs Actual
HR shall coordinate with HODs to accommodate the
employees in subsequent batch if planned
Training Objectives/ HR / Users Capture Training Feedback from Training Feedback obtained from participant’s, which
Training participants can be related to
 Is objectives have been met Training
 Is Learning taken place Program

 Is methodology of training OK Feedback

 Is contents are relevant & useful &

Effectiveness
 INTEGRATED MANAGEMENT SYSTEM PROCEDURE
Title: Training
Document Code Revision Number Revision Date Page Number

AO / IMS / 02 1 15/03/2018 3 of 3

Input Responsibility Activity Description of activity Output

 Is Duration is adequate AO/IMS/02/F3

 Is Facility, Venue, course material Ok
HR shall compile information to improve the training
process.
Training Plan Managers / Assess the Effectiveness of training Effectiveness of training will be assessed after three Training
Attendance sheet Users months of imparting training by respective Managers of Effectiveness
the participants.
The effectiveness of seminars/Interactive
sessions/plant visits will not be measured as these are
mainly for information sharing.
The effectiveness will be compiled and analysed for
action.

Table A
Description Trigger / Criteria Induction Task Oriented (On-Job)

Objective New Entrants To get familiarization with People /  IMS process

processes / activities, business of the  Do’s and Don’ts
organisation  Process adherence
 Corrective and Preventive actions
 Technical training (such as Handling of
Machines / Tools / Process flow / Drawings /
Applications / Maintenance)
 HSE induction and safe e Handling of
Materials / Items / tools / Emergency situations
and its response
Training Topics New Entrants  Policies & Objectives  Procedures
covered Technological  Process / Product Knowledge  Work Instructions / SOP
Changes  Non Conformance Handling  Record Maintenance
Behavioral training  Emergency situations  Risk, aspect & legal requirements.
requirements
Duration of Training Minimum duration 1 day Min 1 day