Criteria wise Evaluation Guidelines and Document

Verification during NBA team visit

(Tier – II Institution)
Dr. Jagada Nand Jha
Principal
MIT Muzaffarpur
Email: jagadanand@gmail.com
Criteria wise Marks
Criteria Criteria Tier – I Tier-II Marks
No. Marks
Programme Level Criteria
1 Vision, Mission and Program Educational Objectives 50 60
2 Program Curriculum and Teaching-Learning Processes 100 120
3 Program Outcomes and Course Outcomes 175 120
4 Students’ Performance 100 150
5 Faculty Information and Contributions 200 200
6 Facilities and Technical Support 80 80
7 Continuous Improvement 75 50
Institute Level Criteria
8 First Year Academics 50 50
9 Student Support Systems 50 50
10 Governance, Institutional Support, and Financial Resources 120 120
Total 1000 1000
Criteria -1
Criteria- 1-Allocation of Marks (Tier-II)
Sub Criteria Allocation of Marks
1.1 State the Vision and Mission of the Department and Institute 5
1.2 State the Program Educational Objectives (PEOs) 5
1.3 Indicate where and how the Vision, Mission and PEOs are published and 10
disseminated among stakeholders
1.4 State the process for defining the Vision and Mission of the 25
Department, and PEOs of the program
1.5 Establish consistency of PEOs with Mission of the Department 15
Total 60
Sub- Criteria-1.1 and 1.2
Evaluation/Guideline Marks Exhibits/Context to be Observed/Assessed
Sub-Criteria- 1.1 (Marks-5)
Availability of the Vision & Mission statements of 01 Availability of the Vision & Mission statements of
the Department the Department
Appropriateness/Relevance of the Statements 02 Appropriateness/Relevance of the Statements:
Correctness from definition perspective (Subjective
evaluation by the visiting team)
Consistency of the Department statements with 02 Consistency of the Department statements with the
the Institute statements Institute statements
(Subjective evaluation by the visiting team)
Sub-Criteria- 1.2 (Marks-5)
Listing of the Program Educational Objectives 05 Availability and correctness of the PEO statements
(3 to 5) of the program under consideration (Subjective evaluation of the correctness by the
visiting team)
Sub- Criteria- 1.3 (Allocation of Marks)
S.N. Evaluation Guidelines Marks

1.3.1 Adequacy in respect of publication & dissemination 02

1.3.2 Process of dissemination among stakeholders 02

1.3.3 Extent of awareness of Vision, Mission & PEOs among the stakeholders 06

Total 10
Sub- Criteria- 1.3….Cont.
Evaluation Exhibits/Context to be Observed/Assessed
Adequacy of dissemination of Availability
Vision, Mission and PEOs of the
Department On Institute website under relevant program link
On the department notice boards
In HoD’s Chamber; Faculty rooms
In Laboratories, Classrooms, Library and Seminar Hall of the department
Department website, if available
In department level documents/course of study including Test Booklets,
Laboratory Records etc
Sub- Criteria- 1.3….Cont.
Evaluation Exhibits/Context to be Observed/Assessed
Process of dissemination Documentary evidence to indicate the process which ensures
among stakeholders awareness among internal and external stakeholders with effective process
implementation
Internal Stakeholders: Include Management, Members of bodies like Governing Board,
Academic Council; faculty, support staff, students etc.
External Stakeholders: Include alumni, employers, industry etc
A process must be established and implemented to ensure that the information
regarding the Vision, Mission and PEOs of the Department is disseminated periodically
and also when the stake holders change
A department-level committee must be constituted to ensure such timely dissemination
of the information
Records of communication must be maintained
Sub- Criteria- 1.3….Cont.
Evaluation Exhibits/Context to be Observed/Assessed
Extent of awareness of Vision, Based on interaction with internal and external stakeholders
Mission & PEOs among the
Essential that all the stake holders are well aware of the Vision, Mission and
stakeholders
PEOs of the Department

Such an awareness must get reflected clearly during the interactions with the
visiting team

It would be helpful if the department discusses its Vision, Mission and PEOs in
all its periodic meetings with the stake holders
Sub- Criteria- 1.4
Evaluation Marks

Description of process involved in defining the Vision, Mission of the Department 10

Description of process involved in defining the PEOs of the program 15

Total 25
Sub- Criteria- 1.4……cont.
Evaluation Guideline Exhibits/Context to be Observed/Assessed
Description of process involved in Documentary evidence to indicate the process which ensures effective
defining the Vision, Mission of the participation of internal and external department stakeholders with effective
Department process implementation (Outline of Process)

(NOTE: The department can Brain storming with all the stake holders concerned including Management,
depict this process pictorially in a Faculty, Current Students, Alumni, Employers, and Industry Experts
diagram such as a flow-chart. This Formulation of the Vision and Mission statements
is strongly recommended)
Validation by experts from academia and industry
It is a good practice to establish a department – level committee that can
assume responsibility for this process
The vision and mission of the institute must be defined first
The vision and mission of the department must be compatible with the vision
and mission of the institute
The vision and mission statements must be reviewed periodically to ensure
their quality and relevance. Such a review can be done once every 5-6 years
Sub- Criteria- 1.4……cont.
Evaluation Guideline Exhibits/Context to be Observed/Assessed

Description of process involved in The process for defining the PEOs is broadly similar to the process for
defining the PEOs of the program defining the Vision and Mission of the department

Brainstorming among stake holders, validation by experts, iterations as

required and so on

the PEOs are to be correlated to the elements of Mission statements of the

department
Sub-Criterion 1.5
Evaluation Guideline Marks

Preparation of a matrix of PEOs and elements of Mission statement 05

Consistency/justification of correlation parameters of the above matrix 10

Total 15
Sub- Criteria- 1.5……cont.
Evaluation Guideline Exhibits/Context to be Observed/Assessed
Preparation of a matrix of PEOs and elements of Availability of a matrix having PEOs and Mission elements
Mission statement
PEO M1 M2 MK M1, M2. . . Mk are distinct elements of Mission statements
PEO1 They need not be full mission statements; they are elements
of these statements
PEO2 Enter correlation levels 1, 2 or 3
1: Slight (Low) 2: Moderate (Medium)
PEOn 3: Substantial (High)
Sub- Criteria- 1.5……cont.
Evaluation Guideline Exhibits/Context to be Observed/Assessed

Consistency/justification of correlation Consistency/justification of correlation parameters of the above

parameters of the above matrix matrix

Every mapping between a PEO and an element of Mission statement

shown in the matrix must be justified

The justification may be presented in one or two sentences

Quality of the justifications is evaluated by the visiting team. This will

be based on the perception of the evaluators

Let the justification be logical and to the point. It is better to avoid

verbose and vague justifications
Criteria-2
Sub-Criterion 2.1.1
Evaluation Guidelines
State the process used to identify extent of compliance of the University curriculum
for attaining the POs and PSOs; (6 Marks)
Mention the identified curricular gaps, for attainment of defined POs and PSOs if
any (04 Marks)
Exhibits/Context to be Observed/Assessed:
Documentary evidence to indicate the process which ensures mapping/compliance
of University Curriculum with the POs & PSOs; Identification of gaps; if any.
Effective participation of internal and external department stakeholders with
effective process implementation
Sub-Criterion 2.1.1……….. Contd.
Process mapping/compliance of Curriculum with the POs & PSOs
Program Articulation Matrix depicting the correlation between the courses and the
Program Outcomes (POs) & Program Specific Outcomes (PSOs) with Column
averages.
A sparse column shows that the corresponding PO/PSO is not adequately addressed
by the curriculum.
Expectations from relevant organizations like AICTE, ACM/IEEE, Industry may also
be considered
Identified curricular gaps, if any, listed along with the justifications for the
appropriateness of the identified gaps.
Process document and implementation records must be available
Sub-Criterion 2.1.2
State the delivery details of the content beyond the syllabus for the attainment of POs
& PSOs
Evaluation Guidelines:
A. Steps taken to get identified gaps included in the curriculum.
(e.g. letter to University/BOS) (2 Marks)
B. Delivery details of content beyond syllabus (5 Marks)
C. Mapping of content beyond syllabus with the POs & PSOs (3 Marks)
Sub-Criterion 2.1.2… Contd.
A. Steps taken to get identified gaps included in the curriculum
Sub-Criterion 2.1.2… Contd.
B. Delivery details of content beyond syllabus
2.1.2- Delivery details of content beyond syllabus…………..Contd.
Sub-Criterion 2.1.2… Contd.
C. Mapping of content beyond syllabus with the POs & PSOs
Sub-Criterion 2.2- Teaching-Learning Processes
Sub-Criterion 2.2.1- To improve quality of Teaching - Learning
Sub-Criterion 2.2.1: Guidelines & Exhibits
Sub-Criterion 2.2.1: Guidelines & Exhibits…… Contd.
Sub-Criterion 2.2.1: Guidelines & Exhibits…… Contd.
Sub-Criterion 2.2.1: Guidelines & Exhibits…… Contd.
Sub-Criterion 2.2.1: Guidelines & Exhibits…… Contd.
G. Student feedback of teaching learning process and actions taken

Exhibits / Context:
Feedback format, frequency, analysis and actions taken (also to be verified during
interaction with students)
All institutes generally collect student feedback. Format and frequency are also generally
defined explicitly
However, many departments do not have any records showing the analysis of the feedback
data! Nor do they have records of any actions taken!
it is essential to analyze the feedback data, take appropriate actions and maintain relevant
records
Sub-Criterion 2.2- Quality of end semester examination, internal semester
question papers, assignments and evaluation
Evaluation Guideline Tier -II

A. Process for internal semester question paper setting and evaluation and effective process 5
implementation

B. Process to ensure questions from outcomes/learning levels perspective 5

C. Evidence of COs coverage in class test / mid-term tests 5

D. Quality of Assignment and its relevance to COs 5

Total 20
Sub-Criterion 2.2.2: Guidelines & Exhibits
Sub-Criterion 2.2.2: Guidelines & Exhibits
Sub-Criterion 2.2.2: Guidelines & Exhibits
Sub-Criterion 2.2.3-Quality of student projects.
Sub-Criterion 2.2.3: Guidelines & Exhibits
Sub-Criterion 2.2.3: Guidelines & Exhibits………Contd.
Sub-Criterion 2.2.3: Guidelines & Exhibits………Contd.
Sub-Criterion 2.2.3: Guidelines & Exhibits………Contd.
Sub-Criterion 2.2.3: Guidelines & Exhibits………Contd.
Sub-Criterion 2.2.4-Initiatives related to industry interaction
Sub-Criterion 2.2.4: Guidelines & Exhibits
Sub-Criterion 2.2.5-Initiatives related to industry internship /
summer training
Sub Criterion 2.2.5: Exhibits
All the sources used for presentation are duly
acknowledged by the author

Thanks