TECHNICAL REPORT

ON
STUDENT INDUSTRIAL WORKING EXPERIENCE SCHEME
(SIWES)

CONDUCTED
AT
KATSINA STATE LIBRARY BOARD
(KSLB)
P.M.B 2064 Opposite Central Mosque Katsina.

BY

LAWAL SULEIMAN
(REG NO. N15 CS 126)

SUBMITTED TO THE DEPATMENT OF COMPUTER STUDIES

COLLEGE OF SCIENCE AND TECHNOLOGY

HASSAN USMAN KATSINA POLYTECHNIC KATSINA,
KATSINA STATE.
P.M.B. 2052

IN PATIAL FULFILMENT IN THE REQUIREMENT FOR THE

AWARD OF NATIONAL DIPLOMER COMPUTER SCIENCE

JUNE, 2017
 APPROVAL PAGE

This is to certify that, this technical report have been Read and approved by
The Department of Computer Studies, College of Science and Technology Hassan
Usman Katsina polytechnic. In partial fulfillment in the requirement for the award
of National Diploma June.

Name Of SIWES Supervisor:…………………………….……

Signature:……………………………………………………….
Date:……………………………………………………………..

Name Of SIWES Coordinator:…………………………………..

Signature:………………………………………………………....
Date:……………………………………………………………….

Name Of Head Of Department:…………………………………..

Signature:…………………………………………………………..
Date:……………………………………………………..…………

DEDICATION
This technical report is humbly dedicated to my Beloved father Alh. Suleiman
Idris, my mother Malama Hauwa’u Usman, my Brothers and Sisters and also my
Uncle who gave me maximum support and cooperation both academically and
financially since from the beginning of my studies,

ACKNOWLEDGEMENT
All praise to be to Allah, the Lord of mankind, the most Beneficent & most
Merciful. I always thank Almighty Allah, for the protection and the opportunity
given to me in completion of this Industrial Training in a successful manner. And
thanks to the organization where I was attached, for given me all the required
assistance and support during my attachment.

Let me express my special gratitude to my School Supervisor, Mal. Lawal

Idris Bagiwa, Mal. Shamsu Abdullahi, Mal. Lubabatu Sada Sodangi and my school
lecturers especially Mal. Sani Sulaiman Isah, Mariya Salihu Ingawa, Mal., Dr.
Muhammad Surajo, Malam Musa Zayyad as well as the Head of Department Mal.
Abdullahi Sani and also thanks to the SIWES coordinator Mal. Muhammad Aliyu
K/Soro and all other lecturers for their moral support provided to me throughout
the period of my training.

Also special thanks to my uncle who have been patient over a period of my
(I.T), for his support and encouragement to see the completion of my training. I
wish to extend my appreciation to the entire members of my family and friends
that contributes with their prayers and financial support. And I sincerely
acknowledge the contribution and assistance of the following friends who worked
with me at Katsina State Library Board (e-library). Which is Muhammad
Abubakar and Kamaladdeen Abdullahi.

TABLE OF CONTENT
CONTENTS PAGES
TITTLE PAGE:...………………………..………………………….………………i
APPROVAL PAGE:...…………………………………….……………………….ii
DEDICATION:….....……………………………………………………………...iii
ACKNOWLEDGEMENT:….……………………………………………………..iv
TABLE OF CONTENTS:...………….………………………………………….…v

CHAPTER ONE:
INTRODUCTION
1.1 Overview of industrial training…………………………….……………….….1
1.2 Objective of industrial training ….………………………………………….….2

CHAPTER TWO:
BACKGROUND OF THE ORGANIZATION
2.0Brief History of Katsina State Library Board…….…………………………….3
2.1 Department of Katsina State Library……..……………………………………3
2.2 Scope and schedule of industrial training………………………..……………..4
CHAPTER THREE:
WORKING EXPERINCE
3.0 MICROSOFT WORD: ……………..………………………….…………...….5
3.1 How to Open Microsoft Word: .…..……………………………….……….…..5
3.2 Create a New Document:……..……………..…………………...…….……,…5
3.3 How to Open Existing File:……...…...….…………...….……………………..5
3.4 How to Save a Document………….….………………………..………………6
3.5 How to Rename a Document:………………………………….….…………....6
3.6 How to Undo:………..…………………………………………………………6
3.7 How to Redo Change:…………………………………………..………………6
3.8 How to Change front type face and size…...……………………….…………..6
3.9 How to Change front size:.……………………………………………………..6
3.10 How to Bold,Underline and Iteli……………………………………………...7
3.11 How to Change a font color:.……………………………………………….…7
3.12 How to Make a text subcript:………………………………………………....7
3.13 How to Make a text supersubcript:. …………………………………………..7
3.14 How to Print the Document:...….………………………………………..……7
3.15 MICROSOFT EXCEL:……………....………………………………..……...8
3.16 How to Open Ms Excel:..…………...………………………………………...8
3.17 How to Create a new work book:...…………………………………………...8
3.18 Renaming work sheet:…………...……………………………….…………...9
3.19 How to Delete worksheet:......….……………………………………………..9
3.20 How to Creating cell merge:……...……………………...………..…………..9
3.21 How to Custormize cell merge:…......………………………………………...9
3.22 How to Remove a cell merge:…..…..…………………………….…………..9
3.23 How to Calculate in Ms Excel:……………………….…………….………..10
3.24 MICROSOFT POWER POINT:…………………………...………..………11
2.25 How to Start Power point:……...………………...…………………..……...11
3.26 How to a Basic slide show……………………...……………………………12
3.27 How to Create a New slide:………...……………….…………………….....12
3.28 How to Add a Clip art:…………..………………….…………………….....12
3.29 How to Resizing and Moving slide:…………….…………………………...13
3.30 How to Move between slides:...……...……………………………..……….13
3.31 How to Move though the slide:………...……………………………..……..13
3.32 How to Change a Background:………………………………………….…...13
3.33 How to Output the Presentation:……………...………………………….…13
3.34 How to Add Grapic:…...………………………………………………….…14
3.35 How to Apply Amination:…………………….……………………………..14
3.36 MICROSOFT PUBLISHER:……………….……………………………….15
3.37 How to Open a Publisher:………………..…..………………………………15
3.38 How to Design a Template……………….….………………………………16
3.39 How to Remove a Logo:………………….…….……………………………17
3.40 How to Change the Logo:……...………….…………………………………17
3.41 How to Insert a tex boxt:………………….……….……..………………….17
3.42 How to Insert a picture:…………….…….……...…………………………..17
3.43 How to Edit a picture/text:………….……..…………………………………18
3.44 How to Insert a Drop Cap:…………….……..………………………………18
3.45 How to Change Background:……………………….………...……………..19
3.46 How to Word Art:…………….………………………...……………………19
3.47 MICROSOFT ACCESS:………………………………....………………….19
3.48 How to Open Microsoft Access.………………….………………………….19
3.49 Some Toolbar in Access:…………………...……..…………………………20
3.50 How to Create Microsorft Access:….……………….………………………20
3.51 How to Undrstanding Table:….….………………………………………….21
3.52 How to Add a Field Table:…….………………….…………………………21
3.53 How to Add a Name Table:……...…………………………………..………21
3.54 How to Sort Table:……………………………………………………….….22
3.55 How to Add a Sort :…………………………………….………….….……..22
3.56 How to Filter Table: …………………………….……….………………….22
3.57 How to Apply a Filter:………………...………………….……….…………23
3.58 How to a Create a Look Up Column:………..…...……..…….……………..23
3.59 How to Use Look Up to Create a Look Up Column:……….……………….23
3.60 How to Create a Relationship:…………………………….....………………24
3.61. How to Create a Query:……………………………………..………………25
3.62. How to Create a Report:……………………..………………….…………..26
3.63. How to Create a Form:………………………..…………………..………...27
CHAPTER FOUR:
CONCLUTION AND RECOMMENDATION
4.0 Conclusion
…………………………………………………………………………………….28
4.1 Recommendation ……...
……………………………………………………………………………..28
 CHAPTER ONE:

1.1 INTRODUCTION
The student industrial work experience scheme (SIWES) is a scheme which
design to integrate practical skills of industry with academic program through
attachment in industries or organization office in relevant area of their field of
studies.
The Students which are eligible to conduct (SIWES) normally start at the
end of first Academic year in Institution. Students are posted to different Industries
by the School, or some time it’s opportunity to where he/she to conduct his/her
training.

1.2 OVERVIEW OF INDUSTRIAL TRAINING

Student Industrial Work Experience Scheme (SIWES) has a valuable asset
of our learning because it enhances and provide a practical training field of a
student. The SIWES aim was to introduce student in part of practical that he
compiled which may not be available in the institutions.
It also expose student to the Industrial situation that they likely face after
graduation. This scheme is also expose to know how to handle equipment that may
not be available in education institution and to equip the student with necessary
notation and capabilities to specify system requirements and prove that this
requirements are fulfilled by practical implementation. Finally it serve as a good
training and preparation for future careers.
1.2 OBJECTIVE OF INDUSTRIAL TRAINING
1. One of the aims and objectives of SIWES is to provide the means for students
in tertiary to acquire industrial skills and experience in their field of study.
2. To prepare students’ for the work situation they are likely to meet after
graduation.
3. It make the transition from the world of work easier and thus, enhances students
contact for inter job placement.
4. It provide students with an opportunity to apply their theoretical knowledge in
real work simulation bringing the gap between college work and actual practical
work.
5. To expose students to work method and techniques in handling equipment and
machinery.
 CHAPTER TWO

HISTORICAL BACKGROUND OF THE ORGANISATION

2.1. Brief History Of Katsina State Library Board.
Katsina State library was built in 1976. As a branch of Katsina State Library
Board but the normal library operation did not start till 1981. Before the greater
libraries, those have served as branch libraries under the former Kaduna State
Library Board, with the creation of Katsina State on 23rd September,1987. The
State service were found under the Ministry of Information, Culture and Home
Affairs in 1990, the authority was giving to the library service and become Katsina
State Library Board (KSLB), the board was inaugurated on 5th December,1990.
Under the military administration of Col. Yahaya Madawaki, State Government
directed all the government councils in the state to the cont act, furniture and
stocks with relevant material at branches.

However, very important phenomena that acetated the development council

directed to contact, only it local government said to have constructed the library
subsequently, 14 New local government areas were created and the state
government has also allocated a price of land measuring about 22 hectors for the
construction of the library. Headquarters along Army Barrack road in the State
Capital. The State encountered of local governments, from the former Katsina
State which branch libraries with physical structures of the building completed and
two senior staff as its head.

2.2. Departments Of Katsina State Library Board :

 Federal Government Library
 State Government Library
2.3. SCOPE AND SCHEDULE OF INDUSTRIAL TRAINING
My industrial work experience scheme (SIWES) was conducted at Katsina State
Library Board , Department of Federal Government Library (E-library).
The schedule was from Monday to Friday at 9:00am – 2:00pm, complete five
hours every day except Friday which is from 9:00am – 12:00pm.
I conducted my SIWES training from December 2016, to April, 2017
successfully, to which I completely spent sixteen weeks/ four months for the
period. I was expose in the following areas : introduction to computer and its input
and output components, Microsoft Excel, Microsoft Power Point, Microsoft
Access, Microsoft Publisher and Microsoft Word which will be discuss in the next
chapters.
 CHAPTER THREE

WORKING EXPERIENCE

3.0 MICROSOFT WORD (MS-WORD 2007)

Microsoft word is a word processor designed by Microsoft. It’s an

application used majorly for carrying out typesetting of our document etc.
Microsoft document end with an extension known as. Doc

3.1 How to open Microsoft word

 Click on the start button

 Click on all programs
 Click on Microsoft office
 Click on Microsoft word 2007
3.2 Create a new document
 Click the Microsoft office button and click new or
 Press CTRL+N (depress the CTRL by pressing “N”) board
3.3 How to open an existing file
 Click the Microsoft office button and click open, or

 Press CTRL+O (depress the CTRL key while pressing “O”) on the
keyboard
3.4 How to save a document
 Click the Microsoft button

 Click save or save as or

 Press CTRL+S

 Click the file icon on the quick access toolbar

3.5 How to rename a document

 Click the office button and fine the file you want rename

 Right click the document name with the mouse and select rename
from shortcut menu
 Type the name for the file and press the enter key

3.6 How to undo

 Click the undo button on the quick access toolbar or press
CTRL+Z
3.7 How to redo change
 Click the redo button on the quick access toolbar or press CTRL+Y
3.8 How to Change font type face and size
 Click the arrow next to the font name and choose a font
  Remember that you can preview how the new font will look by
highlighting the text, and hovering over the new font type face
3.9 How to change the font size
 Click the arrow next to the font size and choose the appropriate
size, or

 Click the increase or decrease font size button

3.10 How to Bold, Underline and Italics you text

Under the font group, click on B to bold your text, click on I to
italics your text, click on U to underline your text

 select the text and right click to display the font tools

3.11 How to change font color

 Highlight the text, right click and choose the colors tools
 Select the color by clicking the down arrow next to the font
color button

3.12 How to make a text subscript

 From the tools bar, highlighted the text you wanted. Then click on
the icon subscript

3.13 How to make a text superscript

 From the toolbar, highlighted the text you wanted, then clicked the
icon superscript after clicking on the next superscript
 Clicked the highlighted text
 You will see a text having a number on the top right edge

3.14 How to print your document

 Click on Microsoft office document

 Click on print
 Click print preview
 Click print to print your document

3.15 MICROSOFT EXCEL (MS-EXCEL 2007)

A spreadsheet is a computer program that allows manipulation

and flexible retrieval of data and information especially tabular
representation in data of any form. E.g. numeric and alphanumeric
data. Excel spreadsheet are being used in so many organization for
accounting and other purpose e.g. ledger, balance sheet, profit and
loss analysis etc. excel and with the extension of Xls.

3.16 How to open excel

 From the start menu, select programs >> Microsoft excel 2007

 Excel 2007 opens

3.17 How to create a new work book

Under the office button, click new

 The new work book dialogue box appear
 Under blank and accent, double click blank work book. A new
work book appear

3.18 Renaming work sheet

 To select the sheet name, double click the appropriate work sheet
tab or right click the appropriate work sheet tab >> select rename
 Type the new sheet name
 Press [ENTER] the new work sheet is rename

3.19 How to delete worksheet

 Right click the appropriate sheet tab >> select delete. The sheet is
deleted
3.20 How to creating a cell merge
 Select the cell you want to merge
 From the home command tab, in the alignment group, click merge
and centre
 The cell are merge and the text aligns to the centre
 3.21 How to customized a cell merge

 Select the cell you want to merge

 Click next to merge and centre. A pull down list appear
 To merge cells and align text to the centre, click merge and centre
3.22 How to remove a cell merges
 Select the cell you want to unmerge
 Click the next to merge and centre >> select unmerge cells, the
cells merge is removed
3.23 How to calculate (eg student result) in ms-excel

To calculate total score

 place the cell pointer in G2
 type in =C2+D2+E2+F2, or type =Sum(C2:F2)
 press enter
To calculate Average
 place the cell pointer on H2
 Type =Average(C2,D2,E2,F2,) OR type =Average(C2:F2) OR type =G2/4
 Press enter
 Drag down to compute the remaining students
To calculate Grade
 Place the cell pointer in the cell H2
 Type =If(H2>80,”A”,IF(H2>70,”B”,IF(H2>60,”C”,IF(H2>50,”D”,F))))
 Press enter
 Drag down the fill corner to compute the remaining grade

3.24 MICROSOFT POWER POINT (MS-POWER POINT 2007)

Power point is a simple yet flexible and powerful tool for

creating professional looking slide. When run from the computer,
the slides can in corporate sound, animation and video. Slides can be
change manually, or with pre set timing. They can even set to run
unaccompanied in a continuous loop. Different effects can be used
to merge on slide into another (transition), and points on each slide
can be built up one at a time (builds/animation), for uses with more
traditional audio-visual aids. The slides (text and graphics only) can
be printed onto paper or over head transparencies. It ends with ppt.
3.25 Starting power point

Open power point by double clicking the power point 2007

icon on the desktop, or from start/programs/Microsoft
office/Microsoft power point 2007

3.26 How to create a basic slide show

 Start power point which will open a new blank presentation

 Click in the little place holder
 Type presentation guidelines
 Click in the subtitle placeholder and type you name
 Save your presentation as: presentation guide lines
3.27 How to create a new slide

 On the home tab, in the slide group, click on new slide

 Notice the layout gallery now display ‘thumbnails’ of different
layouts to choose from

 Select the title and content option

 Add the title: the four steps to the presentation

 In content place holder type plan

 Press [ENTER]. Notice that the text is formatted as bulleted

list

 Type the following pressing [ENTER] at the end of each word:

prepare practice presentation.

3.28 How to add clip art
 On the home tab slide group new slide button select the two
content layout

 In the title place holder type: prepare

 In the content place holder on the left, type the following: an
attention- getting opening visual to support key point a memorable
close

 In the content place holder on the right, click on the clip art icon,
the clip art pane will appear

 In the search text: box type: ideas and then click on go

3.29 Resizing and moving a graphic

Please read the following point

 When a graphic is selected, re-size handles appear around it border
 When you point to a re-size handles, the cursor changes into the re-
size cursor to re-size the graphics click and drag one these handles
3.30 How to move between slides
 Click and hold your mouse button on the scroll bar slider, the
number and title of the current slide will appear. You can now drag
the slider until the slide you want to view is indicated
 Click on the double headed arrows below the vertical scroll bar to
move to the next or previous slide.
 Select the slide tab in the outline view pane and then click on the
slide to be displayed.
3.31 How to move through the slide
 Next slide – press the [right arrow] key.
 Previous slide – press the [left arrow] key.
 To exist the slide show – press the [ESC] key.
3.32 How to change the background
 On the design tab, in the background group, click on the
background styles button. A number of background style will
displayed.
 Select a background of your choice.
3.33 How to output your presentation
 On the design tab, in the page setup group, click on the page setup
button.
 Click on the arrow to the right of the slide size for: box and select
overhead.
 Click on ok.
3.34 How to add a graphic
 Make sure you are in normal view.
 Move to slide four (title prepare).
 In the insert tab, on the illustration group, click on shapes button. A
shapes will be displayed.
 Under the block arrows section, select the first arrow
 Move your cursor onto the slide. The cursor should take the shape
of a black across.
 In an empty space at the button of the slide, click and drag to create
an arrow of about 7.5cm (3 inches) long by 2.5cm (1 inches)wide.
 Make sure your arrow is still selected and then select the drawing
tools format tab.
 In shape style group, click on the shape effects button and then
select 3-D rotation.
 Under the parallel section, choose off axis 1 right.
 Save your work.
3.35 How to apply animation

In normal view, click on slide 2.

 Click anywhere in the bulleted text list to display the text place
holder.

 On the animation tab, in the animation group, click on the animate

button.
  Point to each of the animation options to see how it will look in
your slide show.

 Select fade all at once

 Apply different animation to slide 3-6, and then save your
presentation.

 Now run your slide show.

3.36 MICROSOFT PUBLISHER (PUBLISHER 2007)

Microsoft Publisher 2007 is a publishing program that allows users to create

professional documents such as newsletter, flyers, brochures, gift certificates and
business cards. This unique program includes several different pre-designed
templates that make it quick and easy to create a professional-looking document.

3.37 How To Open Publisher

Opening Publisher may vary from the instructions below depending on the
computer you are working on.

From the Start Menu, select All Programs >> Microsoft Office >> Microsoft
Office Publisher 2007 Publisher opens and the New Publication task pane appears,
offering many pre-formatted designs to use in creating your publication.
Basic Things You Notice When You Open Publisher
1. Title bar
2. Menu bar
3. Standard bar
4. Formatting toolbar
5. Object toolbar
6. Task pane
7. Status bar

3.38 How To Create A Design Template

 Under Publication Types or Popular Publication Types, Select a category
from the list below: (E.g. gift certificate, getting card, brochure etc.)
 Select desire design template from centre pane to the right of the Publication
types
 Click Create in the lower right corner
 3.39 How To Remove A Logo

 To remove a logo:
 Click Remove
 A window will appear to remove the logo, click Yes
 Click Save

3.40 How To Change A Logo

 Click Chang…
 Browse to the folder or file that contain the desired image and click
Insert
 Note: The image must be saved to your computer
 Click Save.

3.41 How To Insert A Text Box

 Click the Tex Box Button Object Toolbar

 HINT: If the objects toolbar is not visible, from the View menu, select
Toolbars Objects
 Move the tool across the screen and click on the document where the
text box should appear
 Hold the left mouse button and draw the text box to the desire size
 A cursor will appear in the text box

3.42 How To Insert A Picture

 Click on the example picture in the publication

 The picture toolbar will appear, it is series of pictures, click on the
first picture on the left
  When you hover your mouse over it, I should read Insert picture
 The ‘Insert Picture’ box appear, select the desired image and click
Select
 This will replace the example picture with the picture you have
selected. OR
 Go to Insert menu, select Picture and select Clip Art or From File
 Click Select

3.43 How To Edit Your Text/Picture

Insert your text into text boxes, by clicking inside of the text box, this
highlight the example instruction text inside of the box and begin typing

 To edit pictures, use the picture toolbar, this appears when you click
on a picture
 With this you can: Insert Picture change the Color scale, Contrast,
Brightness, Crop, Line/Border Style, compass Pictures, Text
Wrapping, Format Picture, Set Transparent Color and Reset Picture
 To size pictures, click on the picture so that 8 white circles and
expand the dotted box to the size desired
 To green circle changes the angle the picture is in on the page, click
the green circle and rotate the picture to the position you want.

3.44 How To Insert A Drop Cap

 Right click inside the text box, select the Change Text command and
select Drop Cap
 The Drop Cap box appears and several preformatted drop and initial
capital letters are listed
  Select desired format and click the Apply button to view changes
 Click OK when finished

3.45 How To Change Background

 Click on Format from the Menu bar

 Select Background from drop-down menu and the Background
window will appear
 Select a color for the background from More Colors or add texture to
the background from More Backgrounds
 Select the desired background by clicking on that background and
with the right drop-down arrow
 Select what pages to apply this background to
3.46 How To Use Word Art

1. Click the insert word Art button from the object toolbar
2. Select desired style and click ok button
3. In the edit word art text box type your text and select desired font
style & size
4. Click ok button
5. Click on word art shape icon from word art toolbar to change the
shape of word art
Note: The word art toolbar should appear when you click on the
word art you have created.
6. Click on word art format icon from word art toolbar to change the
format of word art.
3.47 MICROSOFT ACCESS (MS- ACCESS 2007)
Microsoft Access is a database software package. A database is an
organized collection records. Telephone and address books are examples of
paper database. With Access you can create a computerized database. For
example, you can use Access to organize the students who attend a school,
the courses they take and the instructors who teach them.
3.48 How To Open Microsoft Access
  Click on the start button
 Click on all programs
 Click on Microsoft Office
 Click on Microsoft Access 2007
Once you click on it, a window will display
 Under new blank data base option, click on blank data base
 Enter the file name of your data base on the plane that appear on the
right hand
 Click on create.
3.49 Some Toolbars In Access
The Title Bar
The Title Bar is located at the top in the center of the Access window. The
Title Bar displays the name of the database on which you are currently
working.
Access Objects
To view or hide the objects on the Navigation pane

Table: In access data is stored in table. A table is a set of columns and rows, with
each column referred to as field.
Queries: we use queries to retrieve a specific data from your data base and to
answer question about your data.
Form: form give you the ability to choose formal and arrangement of fields.
Report: Report organize or summarize your data you can print it or view it on
screen.
Macros: Macros give you ability to automate task.
Modules: like macros, module give you to automate task and add functionally to
foam, report or control
3.50 How To Create Microsoft Access Table
Tables are the foundation of an Access database. Access stores data in
table. This lesson Teaches you how to create a table,. Add field to a table,
assign data types to field and set field properties.
Understanding The Table
A table is a set of columns and rows is called a field. Within a table, each
field must be given a name and no two fields can have the same name
Each value in a field represents a single category of data. For example, a
table might have three fields: Last Name First Name, and phone Number.
The table consists of three columns: one for last name, one for first name,
and one for phone number. In every row of the table, the Last Name field
contains the last name the First Name field contains the first name, and
the phone Number field contains the phone number. Each row in a table
is called record

All of the data in a table should refer to the same subject. For example,
all of the data in the Employees table should refer to employees, all of the
data in the students table should refer to students, and all of the data in
the Courses table should refer to courses.
3.52 How To add Field to a Table
 Click the Add New Field column label.
 Activate the Datasheet tab.
 Click Rename in the Fields &Columns group.
 Type the field name.
 Press Enter. Access creates the field.
 Type the next field name. Access creates the field. Continue until you have
created all of the fields in your table.
 Press Enter without entering a field name to end your entries.
3.53 To Name And Save Table
After you create a table, you must name and save it

 Click the Save button on the quick Access toolbar The Save As dialog
box appears.
 Type the name you want to give your table.
 Click OK. Access names your table.

3.54 How To Sort A Table

By sorting, you can put a column of information in alphabetical, numerical

or date order. You can sort in ascending order (alphabetical from A to Z, lower to
higher number, earliest date to latest date) or descending order (alphabetical from
Z to A, highest number to lowest number, latest date to earliest date). You can also
sort within a sort. For example, you can sort state and then sort within the state
city. When sorting within a sort, perform the innermost sort first. For example, if
you are sorting and then city, sort the city first and then sort by state.

3.55 To Add A Sort

 Click the column label for the column you want to sort.
 Activate the Home tab
 Click Ascending or Descending button in the sort and filter group. Access
sorts the column in ascending or descending order.

3.56 How To Filter Table

You can apply a filter to see only the records you want to see. For example,
perhaps your Database contains students from the states of DE, NJ and PA and you
only want to see the students from DE. You can filter your data so only DE
students display.
 Each time you apply to a filter to a column, it replaces any previous filter
you applied to that column. E.g. if you apply a filter so you only see students in DE
and later you apply a filter so you only see students in NJ, Access clears the DE
filter and then applies the NJ filter. You can apply filters to multiple columns in the
same table. For example, by applying a filter first to the state field and then to the
Last Name filed you can see all of the student in the state of DE whose last names
are Adams.

3.57 To apply a filter

 Click the column label for the column you want to filter
 Activate the filter button. A menu appears
 Uncheck the items you do not want to appear, making sure only the items
you want are checked
 Click OK Access filters your data and displays the word filtered at the bottom
of the window

3.58 How To Create A Look Up Column

If a field can contain a fine list of values, you can create a lookup column and users
can select the value they want from a list. For example, if the employees at a
school can only work in one of the following departments: Administration,
Computer Science, English, History or Math. You can create a table Departments
table that lists the ends and that use the list in the Employee table to assign each
employee to a department.

Access has a wizard to help you create lookup columns. Creating Lookup column
creates a Relationship between two tables.

3.59 How To Use Look Up Wizard To Create Look Up Column

 Open the table to which you want to add a lookup column.
 Click the field label for the field before which you want to add a lookup
column.
 Activate the Datasheet tab. (you must be in Datasheet view.)
 Click the Lookup column button in the Fiends & columns group. The
Lookup wizard appears.
 Make sure the radio button next to ’’I want the lookup column to look up the
values in a table or query.’’ Is selected.
 Click Next. The Lookup wizard moves to the next page.

3.60 How To Create A Relationship

 Close all tables and form (Right click on the tab on any object. A menu
appears, click close all
 Activate the database tools bar
 Click the Relationships button in the Show/Hide group. The Relationships
window appears
 If anything appears in the relationships windows, click the Clear Layout
button in the Tools group. If you are prompted, click yes
 Click the Show Table button in the Relationships group. The show table
dialog box appears
 Activate the table tab if your relationships will be based on tables, activate
the Queries tab if your relationships will be based on queries or activate the
both tab if your relationships will be based on both.
 Double-click each table or query you want to use to build a relationship. The
tables appear in the relationships window.
 Click the close button to close the Show table dialog box
  Drag the primary table’s primary key over the related table’s foreign key.
After you drag the primary key to the related table’s box, the cursor changes
to an arrow. Make sure the arrow point to the foreign key. The edit
Relationship Dialog Box appears
 Click the enforce Referential Integrity checkbox
 Click create. Access creates a one to many relationship between the table

 Click the save button on the Quick Access Toolbars to save the relationship
Tip: when you create a relationship, you can view the related tables as a sub
data sheet of the primary table. Open the primary table and click the (+) in
the far left column. The plus the plus sign turns into a minus (-) sign. If the
insert sub data sheet dialog box opens, click the table you want to view as a
sub data sheet and then click ok. Access display the sub data sheet each time
you click plus sign in the far left column. Click the minus (-) sign to hide the
sub datasheet.

3.61 How To Create Queries

A queries can be based on the tables or another queries. To create a query, you
open the table or queries on which you are going to base your query in Query
Design view and then use the options in Design view to create your query. You can
then click the run button to display the results. You can save queries for later use.

To open queries or tables in query design view:

 Activate the create tab

 Click the Query design button in the other group. These show Table dialog
box appears
 Activate the tables tab if you want to base your query on tables, activate the
queries tab if you want base your query on queries or activate the both tab if
you want to base your query on both tables and queries
 Click to choose the table or query on which you want to base your query
 Click Add. The table appears in the window
 Click to choose the next table or query on which you want to base your
query.
 Continue clicking tables or queries until you all the tables and queries you
plan to base
 Click close. Access changes to Query Design view

3.62 How To Create A Report

Report organize and summarize data for viewing online or for printing. A detail
report displays all of the select records. You can include summary data such as
totals, counts and percentages in a detail report. A summary report does not list the
select records but instead summarizes the data and presents totals, counts,
percentages, or the other summary data only. Access has several report generation
tools that you can use to create both detail and summary reports quickly.
Use the Report Button

The report button creators a simple report that lists the records in the
selected table or query in a columnar format.

 Open the Navigation pane

 Click the table or query on which you want to base your report.
 Activate the Create tab
 Click the report button in the reports group. Access creates your report and
displays your report in Layout view. You can modify the report

3.63 How To Create A Form

 Open the navigation

 Click the table or query on which want to base your form
 Activate the create tab
 Click Form in the Forms group. Access creates a form

You can use the navigation form to move through the records on a form

1 Go to first Record

2 Go to Previous Record

3 The Current Record

4 Go to Next Record

5 Go to Last Record

6 Create a New (Blank) Record

 CHAPTER FOUR

CONCLUTION AND RECOMMENDATION

4.1. CONCLUSION
Industrial training as I observed has a very great advantage which enable student to
acquire very good background knowledge of the practical aspect of what they have
learn in their classes. Also improve their skills as a computer scientist. I can apply
my experience acquired at so many instances.

4.2. RECOMMENDATION
 I will like to recommended to the Industrial Training Fund (I.T.F) that, they
should fulfill the promise that they always make on paying students some
allowances in order to solve their problems.

 I will also called the attention of the institution management that, they
should try to be supervising the students in there various areas of attachment
in other to make show that everybody is attending the training regularly.

 Lastly I will recommended to the organization that, they should try and
make show that all the students apply in the organization are train well, so
that they will be proud with the organization at any instance, and they should
secure job for some of the student.