Excel Formulas & What to be Aware of

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Link Topic Comprehension

Calc How Excel Calculates - Order of Precedence Select One…
Formulas Simple but Useful Formulas Select One…
Rule Excel's Essential Rule Select One…
Referencing Absolute and Relative Referencing Select One…
Names Range Names for Clarity Select One…
OtherSheets Referencing other Workbooks or Worksheets Select One…
CircularRef Circular References - How to Locate & Correct Select One…
Them
CombineCells Combine Values from 2 or More Cells to 1 Cell Select One…
Challenge Challenge: Allocate Yearly Value to Months Select One…
Based on Percentages
Your Notes
How Excel Calculates - Order of Precedence ✘ 1View Results

2 3
1 1
Data input used in the
=(2+1)*(3+1) 12 following examples
=(2+1)*3+1 10

=2+1*SUM(C3:C4) 6
=(B3+B4)*SUM(C3:C4) 12

=(B3+B4)+SUM(C3:C4)*2+1 12
=((B3+B4)+SUM(C3:C4))*2+1 15
=(B3+B4+SUM(C3:C4))*2+1 15
=(B3+B4+SUM(C3:C4))*(2+1) 21
=(SUM(B3:C4))*(2+1) 21

=-SUM(C3:C4)*B3 -8

=SUM(B3:B4)=SUM(C3:C4) 0
=SUM(B3:B4)>SUM(C3:C4) 0
=SUM(B3:B4)<SUM(C3:C4) 1
=SUM(B3:B4)+1>=SUM(C3:C4) 1

=0+1 1
=0*1 0
=1+1 2
=1*1 1
Simple but Useful Formulas

Value after % Increase or Decrease

Item Price Discount Final Value Final Value
Scarf-M 60 10%
Scarf-W 80 20%
Shirt-W 50 15%
Shirt-M 40 10%

Monthly & Year-to-Date Calculations

Profit Year-to-Date in USD
Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19
WenCaL 2,200 3,200 4,400 5,400 6,800 7,600 8,900
Blend 14,900 27,400 49,000 64,100 82,300 100,300 116,400
Voltage 4,700 10,400 18,400 27,400 34,600 43,200 52,400
Inkly 11,900 13,900 24,500 35,000 41,000 49,900 54,700
Sleops 14,600 30,700 43,300 56,000 66,900 78,000 88,400
Kind Ape 4,200 6,300 12,800 14,200 21,400 31,600 41,900
Pet Feed 6,900 19,400 40,100 66,800 86,400 108,300 136,300
Right App 1,700 2,900 4,400 4,500 4,800 5,500 5,800
Mirrrr 48,000 66,300 100,700 140,000 186,400 234,000 284,500
Halotot 4,600 10,700 19,000 26,300 30,800 34,900 37,700
Flowrrr 8,800 15,100 20,000 22,600 23,200 23,300 23,500
Silvrr 12,000 13,400 15,600 17,600 19,800 21,200 23,400

Profit per Month in USD

Jan-19 Feb-19 Mar-19 Apr-19 May-19 Jun-19 Jul-19
WenCaL
Blend
Voltage
Inkly
Sleops
Kind Ape
Pet Feed
Right App
Mirrrr
Halotot
Flowrrr
Silvrr
in USD
Aug-19 Sep-19 Oct-19 Nov-19 Dec-19
11,000 11,300 19,100 27,600 28,800
127,200 139,500 153,800 171,200 175,000
62,600 71,200 78,200 90,600 91,600
57,400 60,400 60,500 62,700 72,800
126,300 126,300 126,300 126,500 127,500
49,100 57,600 64,400 65,000 74,900
136,400 148,300 172,000 190,900 191,300
8,100 8,700 18,400 24,900 34,400
330,100 366,200 402,600 402,700 403,200
51,600 56,600 59,200 59,300 59,500
25,700 28,000 32,200 32,600 32,800
26,600 27,900 36,000 38,800 45,000

n USD
Aug-19 Sep-19 Oct-19 Nov-19 Dec-19
Excel's Essential Rule

Service 1500 Don't use constants

inside formulas.
Total Charges 1800 =B4*(1+20%)

Service 1500
VAT 20%
Total Charges 1800 =B7*(1+B8) Keep them in cells with
labels. Unless they are
universal (12 months in a
year, 24 hours in a day….)

Item Jan Feb % Change

Scarf-M 1200 1200 0%
Scarf-W 1600 1440 -10%
Shirt-W 1000 1450 45% Make sure a formula is
Shirt-M 800 920 15% consistent for a range of
cells. Do not remove
Belt-M New 200 formulas if they result in an
Belt-W 400 500 25% error. Instead use error
handling (covered in next
section).

Item Jan Feb % Change

Scarf-M 1200 1200 0%
We cover this in
Scarf-W 1600 1440 -10% the next section.
Shirt-W 1000 1450 45%
Shirt-M 800 920 15%
Belt-M New 200
Belt-W 400 500 25%
Absolute and Relative Referencing

Global Discount 10% Global Discount

Item Price Discount Jan Price Item Jan Price
Scarf-M 60 10% Scarf-M
Scarf-W 80 10% Scarf-W
Shirt-W 50 10% Shirt-W
Shirt-M 40 10% Shirt-M

This is our price list per

item. Let's calculate
different discount
scenarios.
Global Discount 10% Monthly Discount 50% 10%
Item Jan Price Feb Price Item Jan Price Feb Price
Scarf-M Scarf-M
Scarf-W Scarf-W
Shirt-W Shirt-W
Shirt-M Shirt-M
Range Names for Clarity

Global Discount 10%

Item Price Item Jan Price
Scarf-M 60 Scarf-M
Scarf-W 80 Scarf-W
Shirt-W 50 Shirt-W
Shirt-M 40 Shirt-M

Use the AVERAGE Function (More

info on Excel functions is covered
Average Price in the next section.)
Referencing other Workbooks or Worksheets

With Global Discount

Item Price Item Jan Price Use global discount
Scarf-M 60 Scarf-M from sheet
"Referencing" cell E3.
Scarf-W 80 Scarf-W
Shirt-W 50 Shirt-W
Shirt-M 40 Shirt-M

You can also reference cells from

other workbooks. Open the other
workbook and switch to it when
writing the formula.
Circular References - How to Locate & Correct Them

Scarf-M 1200
Shirt-M 200
Total Men 1400
Circular reference occurs if
the cell result is part of the
Scarf-W 1600 input as well.
Shirt-W 1000
Total Women 2600

TRY THIS - Change the formula to

=SUM(B7:B9). This will trigger a
circular reference.
Combine Values from 2 or More Cells to 1 Cell

Item Name Type (Men/Women) Combine Combine with space

Scarf M
Scarf W
Shirt W
Shirt M

Select Year 2020

Price Volume Profit

Item
Scarf-M
Scarf-W
Shirt-W
Shirt-M
Combine with symbol

TRY THIS - Create dynamic labels by

combining the year selected with the column
heading to create dynamic column headings.
For example "Price-2020".
Challenge: Allocate Yearly Value to Months Based on Percentages

1 Allocate the total profit estimated for all Apps to months based on the percentages
2 Double-check results: Ensure the total value equals yearly profit (add a check in cell P26)

Allocate this total value based on the

Total yearly profit 1,500,000 monthly percentages & percentage
distribution by app.

10.00% 5.00% 12.00% 10.00% 10.00%

App Jan Feb Mar Apr May
2.00% WenCaL
13.00% Blend
7.00% Voltage
5.00% Inkly
10.00% Sleops
6.00% Kind Ape
14.00% Pet Feed
4.00% Right App
30.00% Mirrrr
4.00% Halotot
2.00% Flowrrr
3.00% Silvrr
100.00%
 0
0
✘ 1. Done
2. Done
WELL DONE!

ed on the
centage

12.00% 8.00% 5.00% 8.00% 2.00% 4.00% 14.00%

Jun Jul Aug Sep Oct Nov Dec
100.00%