Author Guidelines for 8.

5x11-inch Proceedings Manuscripts

Author(s) Name(s)
Author Affiliation(s)
E-mail

Abstract or three-column format, with their affiliations below their

The abstract is to be in fully-justified italicized text, at the respective names. Affiliations are centered below each
top of the left-hand column as it is here, below the author author name, italicized, not bold. Include e-mail addresses
information. Use the word “Abstract” as the title, in 12- if possible. Follow the author information by two blank
point Times, boldface type, centered relative to the lines before main text.
column, initially capitalized. The abstract is to be in 10-
point, single-spaced type, and may be up to 3 in. (7.62 5. Second and following pages
cm) long. Leave two blank lines after the abstract, then
begin the main text. All manuscripts must be in English. The second and following pages should begin 1.0 inch
(2.54 cm) from the top edge. On all pages, the bottom
margin should be 1-1/8 inches (2.86 cm) from the bottom
1. Introduction edge of the page for 8.5 x 11-inch paper; for A4 paper,
approximately 1-5/8 inches (4.13 cm) from the bottom
These guidelines include complete descriptions of the edge of the page.
fonts, spacing, and related information for producing your
proceedings manuscripts. 6. Type-style and fonts
Please note that your paper should normally be limited
to 3 pages. Wherever Times is specified, Times Roman, or New
Times Roman may be used. If neither is available on your
2. Formatting your paper word processor, please use the font closest in appearance
to Times that you have access to. Please avoid using bit-
All printed material, including text, illustrations, and mapped fonts if possible. True-Type 1 fonts are preferred.
charts, must be kept within a print area of 6-7/8 inches
(17.5 cm) wide by 8-7/8 inches (22.54 cm) high. Do not 7. Main text
write or print anything outside the print area. All text
must be in a two-column format. Columns are to be 3-1/4 Type your main text in 10-point Times, single-spaced.
inches (8.25 cm) wide, with a 5/16 inch (0.8 cm) space Do not use double-spacing. All paragraphs should be
between them. Text must be fully justified. indented 1 pica (approximately 1/6- or 0.17-inch or 0.422
cm). Be sure your text is fully justified—that is, flush left
3. Main title and flush right. Please do not place any additional blank
lines between paragraphs.
The main title (on the first page) should begin 1-3/8 Figure and table captions should be 10-point
inches (3.49 cm) from the top edge of the page, centered, Helvetica (or a similar sans-serif font), boldface. Callouts
and in Times 14-point, boldface type. Capitalize the first should be 9-point Helvetica, non-boldface. Initially
letter of nouns, pronouns, verbs, adjectives, and adverbs; capitalize only the first word of each figure caption and
do not capitalize articles, coordinate conjunctions, or table title. Figures and tables must be numbered
prepositions (unless the title begins with such a word). separately. For example: “Figure 1. Database contexts”,
Leave two blank lines after the title. “Table 1. Input data”. Figure captions are to be below the
figures. Table titles are to be centered above the tables.
4. Author name(s) and affiliation(s)
8. First-order headings
Author names and affiliations are to be centered
beneath the title and printed in Times 12-point, non- For example, “1. Introduction”, should be Times 12-
boldface type. Multiple authors may be shown in a two- point boldface, initially capitalized, flush left, with one
blank line before, and one blank line after. Use a period expensive. Interior pages may be published in color only
(“.”) after the heading number, not a colon. when it is specifically requested and budgeted for by the
authors. DO NOT SUBMIT COLOR IMAGES IN
8.1. Second-order headings YOUR PAPER UNLESS SPECIFICALLY
INSTRUCTED TO DO SO.
As in this heading, they should be Times 11-point
boldface, initially capitalized, flush left, with one blank 11.2. Symbols
line before, and one after.
If your word processor or typewriter cannot produce
8.1.1. Third-order headings. Third-order headings, as in Greek letters, mathematical symbols, or other graphical
this paragraph, are discouraged. However, if you must use elements, please use pressure-sensitive (self-adhesive)
them, use 10-point Times, boldface, initially capitalized, rub-on symbols or letters (available in most stationery
flush left, preceded by one blank line, followed by a stores, art stores, or graphics shops).
period and your text on the same line.
11.3. Footnotes
9. Printing your paper
Use footnotes sparingly (or not at all!) and place them
Print your properly-formatted text on high-quality, 8.5 at the bottom of the column on the page on which they
x 11-inch white printer paper. A4 paper is also are referenced. Use Times 8-point type, single-spaced. To
acceptable, but please leave the extra 0.5 inch (1.27 cm) help your readers, avoid using footnotes altogether and
at the BOTTOM of the page. If the last page of your include necessary peripheral observations in the text
paper is only partially filled, arrange the columns so that (within parentheses, if you prefer, as in this sentence).
they are evenly balanced if possible, rather than having
one long column. 12. References

10. Page numbering List and number all bibliographical references in 9-

point Times, single-spaced, at the end of your paper.
Number your pages lightly, in pencil, on the upper When referenced in the text, enclose the citation number
right-hand corners of the BACKS of the pages (for in square brackets, for example [1]. Where appropriate,
example, 1/6, 2/6; or 1 of 6, 2 of 6; and so forth). Please include the name(s) of editors of referenced books.
do NOT write on the fronts of the pages, nor on the lower
halves of the backs of the pages. Do not automatically [1] A.B. Smith, C.D. Jones, and E.F. Roberts, “Article
paginate your pages. Note that unnumbered pages that get Title”, Journal, Publisher, Location, Date, pp. 1-10.
out of order can be very difficult to put back in order!
[2] Jones, C.D., A.B. Smith, and E.F. Roberts, Book Title,
11. Illustrations, graphs, and photographs Publisher, Location, Date.

All graphics should be centered. Your artwork must be .

in place in the article (preferably printed as part of the
text rather than pasted up). If you are using photographs
and are able to have halftones made at a print shop, use a
100- or 110-line screen. If you must use photos, they
must be pasted onto your manuscript. Use rubber cement
to affix the halftones or photos in place. Black and white,
clear, glossy-finish photos are preferable to color. Supply
the best quality photographs and illustrations possible.
Penciled lines and very fine lines do not reproduce well.
Remember, the quality of the book cannot be better than
the originals provided. Do not use tape on your pages!

11.1. Color images in proceedings

The use of color on interior pages (that is, pages other

than the cover of the proceedings) is prohibitively