Adriana Mirela Chiscan

Email : lelimir@yahoo.co.uk
Mobile : 0040 743 520409

Objective:

Seeking a position in Executive Secretary cum Archivist with a reputed organization where my
education and experience will have valuable applications.

Profile Summary:

 Excellent communication and influencing skills.

 Creative designer of workflow systems, to eliminate duplication of effort and increase
proficiency and productivity of employees.
 Possess demonstrated ability to work effectively and congenially with employees at
diverse levels.
 Energetic and capable of working with minimal supervision.
 Adherence to deadlines without sacrificing quality of output.
 Systematic and methodical approach to work.
 Ability to put in extra efforts when called for.
 Prioritization of work and perfect time management.
 Expert in interdepartmental liaison and coordination.
Strengths:
Presentable polished individual, good interpersonal skills, diligent, hard-working, well-
mannered, quick, smart and dynamic, patient, team-player, creative input, well-organized and a
fast learner, self-confident.
Seeking and a career opportunity that will best utilize my acquired Archivist course whereby I
can apply my gained knowledge in the field of archiving documents with the organization.
Personal Profile:

Date of Birth : June 07, 1969

Marital Status : Married
Nationality : Romanian
Holding Driving License
Educational Qualifications:

 1983 – 1987 (High School <Radu Negru> Normal School – Languages – Galati, Romania)
 1987 – 1989 (Attended Law University Danubius – Galati, Romania) – not graduated.
 Bachelor’s in business administration (Human Resource Management) – Graduated 2010
 Certificate of completion Archivist 2019

Additional Qualifications:

 Computer literate in MS Office, MS Word, MS Excel- Secretarial courses 2005-2006

 Languages known are Romanian (native speaking) & English.
 Tejari Academy Certificate for business online, Dubai, UAE

Skills and Aptitudes:

 Analytical thinking and attention to details
 Effective communication skills.
 Strong personal & organizational proficiency.
 Ability to work independently and handle tasks with responsibility.
 Hard working & efficient.
 Professionalism
 High sociability
 Good organizational skills
 Dynamism
 Multitasking skills
 Remain calm under trying circumstances and work with frequent interruptions
 Maintain various organizational systems needed
 Good communication and interpersonal relationships
 Excellent ability of adapting to different social contexts
 Self-motivated and quick learner
 Adjust in any difficult situation
 Adaptability, problem solving and solution oriented
 Interpersonal communication

Professional Experience
 Period : 2018 till date
Company : Icepronav Engineering SRL
Position : Administrative Secretary (2018) cum Archivist (2019)
Duties & Responsibilities:
 Provides administrative support to the General Management and other associates in
line with administration.
 Provides administration support cover to other members of the team as required, E-
mail management, drafting, responding (without reference as appropriate),
prioritizing and printing.
 Prepares top confidential correspondence in Word/Excel documents
 Management of the Director’s daily office diary effectively, handling appointments,
internal / external meetings, e-mails, faxes, incoming and outgoing correspondence,
taking minutes of regular Executive Meetings, attending to all internal and
external queries, consents.
  Deliver excellent customer service always
 Assist in keeping the reception area clean and tidy at all times
 Welcome people/visitors to Icepronav Engineering/Reception & assist as needed
 Attend to and set up catering (tea/coffee/food) for meetings as required
 Perform other related duties when necessary/ as requested
 Monitor the events calendar and room bookings and organise room bookings as
needed.
 Maintain the general filing system and file all correspondence in chronological order.
Scan all the incoming and outgoing correspondence (Sivadoc)
 Update the journal of all internal and external issues / correspondence released or
received (Sivadoc)
 Monitor and ensure resolution of administrative tasks at the request of the line
manager
 Sign for deliveries when necessary and notifies recipients
 Provide the necessary organizational support and information flow between different
locations or representation of the company
 Update appointment calendars / the journal of all visitors
 Keep the board with all building(s) keys and distributing them to the employees.
 Liaise with insurance companies (both for employees and the company’s cars)
 Liaise with subcontractors for domestic transportation
 Prepare paperwork for all delegates (Sivadoc)
 Request booking arrangements from travel agent with respective offers. Liaises with
external parties such as airlines regarding bookings and schedules.
 Plan, describe, arrange, explain and confirm itineraries to all delegates. Work with internal
customers and other departments to resolve issues that may arise particularly related to
itinerary changes and flight cancellations.
 Notify and keep delegates informed about all changes related to their itinerary and
their air travel arrangements
 Arrange accommodation. Review many different websites to coordinate flight times,
car arrangements and hotel reservations.
 Ensure backup for other administrative positions, as assigned.
 Maintaining the archived documentation well organized and safe, in accordance with the
legal requirements established by the legislation in force applicable to the organizations that
maintain archives, as well as by the norms given by the Romania ‘’National Archives” and
the compliance with the requirements of the internal policies and procedures for document
management and document retention.
 Perform document multiplication activities: printing, scanning, copying, laminating, binding,
stapling etc for all departments upon requests
 Prepares documentation for mail delivery as requested by authorized managers
Professional Experience
 Period : 2006 till May 2017
Company : Al Hudaiba Contracting
LLC
Position : Administrative Executive Secretary cum Office Manager
Duties & Responsibilities:
 Provides administrative support to the General Manager and other associates in line
with administration.
 Provides administration support cover to other members of the team as required, E-
mail management, drafting, responding (without reference as appropriate),
 prioritizing and printing.
 Prepares top confidential correspondence in Word/Excel documents & organizes
letter for the Managing Partner.
 Management of the Director’s daily office diary effectively, handling appointments,
internal / external meetings, e-mails, faxes, incoming and outgoing correspondence,
taking minutes of regular Executive Meetings, attending to all internal and
external queries, HR requests, consents.
 Other responsibilities related herewith include updating the Director on the
progress of the Human Resources functionality from time to time on all HR
activities and other issues as essential.
 Liaison between all departments to ensure proper communications, reports practices and
controls provision for all departmental requirements.
 Liaise with third parties to ensure prompt and accurate completion of
presentations and relevant standard documentation as appropriate.
 Handles Top Management Personal Files for all expenses related to reimbursement /
payments like Medicals, Education Allowance, Scholarships Grants, Winning Award
payments, International Medical Expense, Travel Allowance, Final Dues, Leave
Passage for Employees and Families, Home Shipments, Leave Balance Updating, etc.
 Manages multiple electronic diaries, coordination of meetings involving both internal
and external personnel
 Prepares and maintains the generic reports for further analysis and studies.
 Carry out miscellaneous activities like updating data sheets, leave tracking, planned
schedule for department staffs.
 Provides exceptional client service and ensures clients requirements were met during
office visits
 Acts as contact person towards all external sources for any departmental issues.
 Takes responsibility for individual projects (preparation, collation and
distribution).
 Ensures adherence to all internal and external audit requirements, to office
administration policies and procedures.
 Responsible for ensuring the smooth management of the authorization and flow
of official documents starting from a new joiner to the resigned and transferred
employees and handles all administrative processes accordingly.
 Types special/various letters for Government Authorities such as DEWA/Dubai
Municipality/Etisalat/RTA
 Submit applications and follow-up(DEWA, NOC, ETISALAT, RTA and other
Authorities) as required
 Coordinate and manage detailed, complex travel schedules and itineraries.
 Organizes reconciliation and submission of travel and corporate expenses in a
timely manner.
 Electronic filing/archiving systems in line with audit/compliance guidelines.
 In-charge of incoming postal mails and responds appropriately to the situation as
prerequisite.
 Establish and maintains a filing system which allow employees to access pertinent
information.
 Types billing and maintenance of Client’s records
 Prepares material for workshops, meetings and trainings.
 Responsible for data entry, report updates, research, and all correspondence of
Administration Dept.
 Provide a professional telephone answering/messaging service.
  Period : October 2003 to 2006
Company : Al Hudaiba Contracting
L.L.C.
Position : Receptionist cum Secretary

Duties & Responsibilities:

 Responsible for proper channeling of incoming and outgoing calls

 Receiving faxes and letters and distribution of the same to proper Departments
 Responsible for welcoming guests and keeping the reception clean and orderly at
all times
 Typing of correspondence from different sites to be submitted to Consultants/
Sub- Contractors
 Responsible for faxing and proper distribution of Local Purchase Orders given by
the Purchase Department.
 Coordination of work among other staff.
 Prepares correspondence for projects under maintenance and old jobs
 Updates telephone numbers for Company directory
 Issue messages in the absence of the staffs
 Records detail for all international calls
 General duties as required.