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    Sample Email For Travel Request: My Total Estimate For This Travel $XXX - XX

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    M Asaduzzaman
    The email is a request from an employee to their manager for approval of upcoming work travel. It includes details of the travel dates and destination, estimated costs for airfare, hotel, parking that will be paid by company card, costs for meals and incidentals that will be reimbursed, and a request for a travel advance of a certain percentage of estimated out of pocket expenses. The employee provides the required per diem calculations and certification statement for requesting an advance according to company fiscal rules.

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    © All Rights Reserved
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    Sample Email For Travel Request: My Total Estimate For This Travel $XXX - XX

    Uploaded by

    M Asaduzzaman
    21 views1 page
    The email is a request from an employee to their manager for approval of upcoming work travel. It includes details of the travel dates and destination, estimated costs for airfare, hotel, parking that will be paid by company card, costs for meals and incidentals that will be reimbursed, and a request for a travel advance of a certain percentage of estimated out of pocket expenses. The employee provides the required per diem calculations and certification statement for requesting an advance according to company fiscal rules.

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    Travel Request Sample

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    The email is a request from an employee to their manager for approval of upcoming work travel. It includes details of the travel dates and destination, estimated costs for airfare, hotel, parking that will be paid by company card, costs for meals and incidentals that will be reimbursed, and a request for a travel advance of a certain percentage of estimated out of pocket expenses. The employee provides the required per diem calculations and certification statement for requesting an advance according to company fiscal rules.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    21 views1 page

    Sample Email For Travel Request: My Total Estimate For This Travel $XXX - XX

    Uploaded by

    M Asaduzzaman
    The email is a request from an employee to their manager for approval of upcoming work travel. It includes details of the travel dates and destination, estimated costs for airfare, hotel, parking that will be paid by company card, costs for meals and incidentals that will be reimbursed, and a request for a travel advance of a certain percentage of estimated out of pocket expenses. The employee provides the required per diem calculations and certification statement for requesting an advance according to company fiscal rules.

    Copyright:

    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 1

    SAMPLE EMAIL FOR TRAVEL REQUEST

    Dear (Approving Official),

    As discussed, I have reviewed the travel information / rules and attached the following estimates for my
    upcoming travel. I will be leaving DIA on mm/dd/yy at h:mm (am/pm) traveling to DESTINATION, and
    returning on mm/dd/yy at h:mm (am/pm). The purpose of this trip is…

    The following will be paid be paid on my P-Card pending your approval:


     Airfare Quote $xxx.xx
     Conference Cost $xxx.xx
     Hotel Quote $xxx.xx
     Other $xxx.xx
    * I acknowledge that I will not use a P-card for meals and will use the per diem rates below on my travel
    reimbursement request. I also understand that I need to have a unit AVP authorize my use of the P-card
    for travel.

    The following items will be paid out of pocket pending your approval:
     Parking Estimate $xxx.xx
     Mileage $xxx.xx
     Other $xxx.xx

    The per diem rate for DESTINATION is $46 (This is base rate).
    My conference is providing (some, all, none) meals.
     Dinners each night except for mm/dd/yy.
     Some days they are providing lunch.
    Please see the below breakdown for my per diem calculations:
     mm/d1/yy - $7.00 breakfast; $11.00 Lunch; $23.00 Dinner
     mm/d2/yy - $7.00 breakfast; $11.00 Lunch
     mm/d3/yy - $7.00 breakfast
    I am also estimating per diem incidental expenses of $5 for xx nights = $xxxx

    MY TOTAL ESTIMATE FOR THIS TRAVEL = $xxx.xx

    I will be requesting an advance of xx% or $$$ of the out of pocket and per diem costs before departing.
    (Per Fiscal Rule please attach the following statement if you are requesting an advance)
    "I certify that the statements in the above schedule are true and correct in all respects; that payment of the
    amounts claimed herein has not and will not be reimbursed to me from any other source; that travel performed for
    which an advance or reimbursement is claimed was or will be performed by me while on Center Business and that
    no claims are included for expenses of a personal or political nature or for any other expenses not authorized by the
    Fiscal Rules; and that I actually incurred or paid the operating expenses of the motor vehicle for which
    reimbursement is claimed on a mileage basis. Further, I hereby authorize the Center to deduct from my pay any
    amount paid to me in excess of my authorized expenses as provided by Fiscal Rule 5-1.”

    Please provide me your approval by email approving this travel.

    Thank you,
    Traveler

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